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HomeMy WebLinkAboutCity Council Committees - Committee of the Whole - 07/13/2021 (2) Approved Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes July 13, 2021 Date: July 13, 2021 Time: 4:00 p.m. Place: Chambers 1. CALL TO ORDER Council President Troutner called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Excused Les Thomas Councilmember Present Dana Ralph Mayor Present 3. AGENDA APPROVAL There were no changes to the agenda. 4. DEPARTMENT PRESENTATIONS A. Payment of Bills - Authorize MOTION: I move to authorize the payment of bills received through 6/30/21 and paid on 6/30/21 and authorize the checks issued for payroll 6/16/21-6/30/21 and paid on 7/2/21, all audited by the Committee of the Whole on 7/13/21. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 7/20/2021 7:00 PM B. INFO ONLY: May Financial Report Financial Planning Manager, Michelle Ferguson presented the May 2021 financial report as follows: Sales Tax revenues are received two months after they are received. During April, the City received $500K more in sales tax revenue over the April Kent City Council - Committee of the Whole July 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes amount. This is one of highest amount of revenue ever received. The budget for the Utility Tax has increased since the last report. The City internal services fund. The revenue will be received in the General fund and will then be transferred into the IT fund. Garbage and electric utility taxes are coming in higher than normal. The General Fund revenues are showing a positive variance. Lodging tax revenues show signs of improvement. The Capital resources fund REET is improving. $1.65m which is 25% more than 2020. Streamline Sales Tax revenues will be on next months' report. The Criminal Justice fund continues to grow. In May, School Zone Traffic Safety Camera revenue was $250K, this is the highest ever received in one month. Red light camera revenue was $200K, which is a 40% increase from 2020. Ferguson explained the Councilmanic Debt service. The expenditure variance for property insurance was due to an increase in premiums - there was a 17% increase and another 17% increase will happen in June of 2022. Finance Director, Paula Painter clarified why the Council budget shows in the negative. C. Ordinance Repealing Chapter 8.02 KCC - "Single-Use Plastic and Carryout Bags" - Adopt City Attorney, Pat Fitzpatrick provided a brief recap of when the City passed the ordinance limiting the use of single-use plastic bags and the subsequent state action passing similar legislation. On August 20, 2019, the Kent City Council passed Ordinance 4331. Ordinance 4331, codified at chapter 8.02 KCC, established a ban on the use of single- use plastic bags by retail establishments. In 2020, the Washington Legislature passed chapter 70A.530 RCW, which establishes a statewide ban on single-use plastic bags. Chapter 70A.530 RCW exempts those who use public assistance vouchers from payment of the charge. Page 2 of 6 Kent City Council - Committee of the Whole July 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes The statute was to be effective beginning January 1, 2021; however, enforcement of the statute was suspended during the COVID-19 crisis. It will be enforced once the COVID emergency is lifted by the Governor. Importantly, the statewide ban on single-use plastic bags in chapter 70A.530 being repealed. MOTION: I move to adopt Ordinance No. 4408, repealing -Use Plastic and Carryout RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 7/20/2021 7:00 PM D. Resolution Ratifying Council Action Taken During COVID-19- Related Suspension of Portions of OPMA - Adopt City Attorney, Pat Fitzpatrick advised that Governor Jay Inslee issued a statewide stay-at-home emergency order on March 23, 2020. The following day, March 24, 2020, Governor Inslee issued Proclamation 20-28 which suspended the provisions of the Open Public Meetings Act requiring in-person meetings. staff regarding the appropriate implementation of Proclamation 20-28 and its meetings of the Committee of the Whole were converted to remote meetings. -person meetings was lifted, and meetings of the council are now available for in-person public attendance and remote attendance. In light of the unique nature of the emergency that Washington has endured, the proclamations the governor has issued, and the steps the City has taken with reg City Attorney has advised that as a measure of insurance, the council should ratify all actions it took during the pandemic at times in which the various provisions of the Open Public Meetings Act were suspended and in-person public attendance at meetings was prohibited. MOTION: I move to adopt Resolution No 2029, ratifying all actions taken by the city council during remote meetings scheduled and held in good faith compliance with the gover -19 pandemic. Page 3 of 6 Kent City Council - Committee of the Whole July 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 7/20/2021 7:00 PM E. INFO ONLY: Equity Update Race and Equity Manager, Uriel Varela provided the council with an update on the Race and Equity Strategic Plan. The City is a member of the Government Alliance on Race and Equity ("GARE"). GARE calls for normalizing, organizing and operationalizing the work. The City is using GARE's Theory of Change as a framework for the City's Race and Equity Plan. City staff participated in national conference: Democracy for All - Governing for Racial Equity CARE (ERG) & CORE Team members The Inside-Outside Job of Organizing Sustainable DEI Efforts: Culture, Capacity-Building, and System Change Elevate BIPOC Experiences with Storytelling & Decision-making Using GIS Technology for Equity, Healing and Justice Goal: Increase our presence national, local and regional networks The City will be hosting the Government Information and Inclusion network meeting on July 16th. This is a King County network. The topic is on policing and community engagement and Mayor Ralph will be doing the welcoming. Varela updated the Council on the Strategic Plan timeline and advised the data collection survey results are expected in August. Staff will be analyzing results from listening sessions, go back out to the community for Plan vetting in November with hopes of finalizing the plan by January 2022. Varela indicated AV Consulting is helping with the community engagement process: Conduct 2 listening sessions with 3 Community-Based Organizations Conduct 2 listening sessions with multicultural community members Conduct interviews with Community-Based Organization Executive Directors Current Status Scheduling the listening sessions AV consulting will complete listening sessions at the end of the month. Race & Equity Manager Continue to conduct listening sessions w/community leaders who are not part of AV listening sessions. Continue to update CCB and the Race & Equity Core Team. Page 4 of 6 Kent City Council - Committee of the Whole July 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes ARPA funding requests LEP policy and Navigation tool Council suggested casting a wide net to obtain lots of data and may be interested in extending the timeline if needed. Varela advised of the proposed community engagement accommodations. The goal is to remove as many barriers to attending as possible. Varela provided an overview of the agenda for listening sessions. Results from the listening sessions as well as results from Varela's interviews with local community leaders will be analyzed by the City's CORE Team. the information and data will be used to develop an equity lens. The Race and Equity Core team is an internal employee-led group who will help steer the City through the process of developing and operationalizing equity. The functions of the team are capacity building, communications, collecting and analyzing data, championing the work and creating and adapting tool kits for departments to implement equity into their work. Varela reviewed the schedule for the Race and Equity Core Team. The Racial Equity Lens is a quality improvement tool that will continuously evolve and will help us incorporate equity into decision making, maintain consciousness of historical and societal context and will allow the City to critically access and reassess policies. The Racial Equity Lens will inform the Strategic Plan and will lead to the Racial Equity Tool Kit. It will also provide common vocabulary and protocol for evaluating decisions, policies, processes, programs and practices for racial equity in the City. Varela reviewed the Equity Projects that were established prior to him assuming his current role. Varela indicated Kent is farther along than other jurisdictions regarding work on Race and Equity. GARE is beginning to be used by Auburn, Tukwila, Renton, Bellevue, Redmond, Seattle and King County. Council expressed appreciation of Uriel's passion for his work on race and equity. 5. ADJOURNMENT Council President Troutner adjourned the meeting. Page 5 of 6 Kent City Council - Committee of the Whole July 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes Meeting ended at 4:35 p.m. Kimberley A. Komoto City Clerk Page 6 of 6 Monthly May 2021 Financial Report City of Kent, WA Committee of the WholeJuly 13, 2021 Prepared by:Michelle Ferguson, Financial Planning ManagerShane Sorenson, Senior Financial Analyst Uriel Varela Race & Equity Manager Race & Equity Strategic Plan Update Engagement ommunity GARE’s Annual ConferenceStrategic Plan TimelineCRace & Equity Core Team Other updates Table of Contents ••••• Community Engagement 5 Based Organizations - Based Organization Executive Directors - Conduct 2 listening sessions with 3 CommunityConduct 2 listening sessions with multicultural community membersConduct interviews with CommunityScheduling the listening sessionsAV consulting will complete listening sessions at the end of the month. Continue to conduct listening sessions w/community leaders who are not part of AV listening sessions. Continue to update CCB and the Race & Equity Core Team.ARPA funding requestsLEP policy and Navigation tool AV Consulting Services•••Current Status••Race & Equity Manager•••• Analyzed by Core teamCenter the City’s Strategic Plan around the community’s values and lived experiences.Develop a racial equity lens (REL) ••• Community Engagement TIME 10 MINUTES10 MINUTES60 MINUTES10 MINUTES 7 in sheet and/or virtual introductions - sign AGENDA ITEM – RACIAL EQUITY PLAN BACKGROUND & PROCESS - Facilitator / notetaker / interpreter introductionsParticipant attendance 10 questions total Next steps Parking lot if time permits GATHER & INTRODUCTIONSCITY OF KENT MAIN CONTENTCLOSE Race & Equity Core Team Internal employee led group who will help steer the City of Kent through the process of developing and operationalizing Racial Equity.Different focus than the Employee Resource Group CARE. Capacity Building CommunicationsCollecting & Analyzing data Championing Creating/Adapting Toolkits What is a Race & Equity Core Team?••What are the functions of the team?••••• 8 Racial Equity Lens 10 making - A quality improvement tool Will continuously evolveIncorporates equity into decisionMaintain consciousness of the historical and social contextCritically assess and reassess our own practices & policies Racial Equity Lens (REL) Racial Equity Lens Provide common vocabulary and protocol for evaluating decisions, policies, processes, programs, and practices for racial equity. 11 Plan Toolkits Strategic Racial Equity REL 13 Thank You Happy to answer questions