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HomeMy WebLinkAboutCity Council Committees - Committee of the Whole - 06/22/2021 Approved Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes June 22, 2021 Date: June 22, 2021 Time: 4:00 p.m. Place: THIS IS A REMOTE MEETING 1. CALL TO ORDER Council President Troutner called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present Dana Ralph Mayor Present 3. AGENDA APPROVAL No changes were made to the agenda. 4. DEPARTMENT PRESENTATIONS A. Payment of Bills - Authorize MOTION: I move to authorize the payment of bills received through 6/15/21 and paid on 6/15/21 and authorize the checks issued for payroll 6/1/21 - 6/15/21 and paid on 6/17/21, all audited by the Committee of the Whole on 6/22/21. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 7/6/2021 7:00 PM B. Three ordinance options amending KCC 15.08.070 to address the keeping of roosters in the City - Adopt Planner, Sam Alcorn updated the council on his research regarding noise complaints, what the existing code allows, other cities' approaches to regulation, rooster noise levels measured in decibels and public comments received. Kent City Council - Committee of the Whole June 22, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes Alcorn walked the council through each of the social media survey questions, responses and conclusions. Planning Manager, Erin George provided responses to council's question about tightening up the language of the code and advised that it would not change the difficulty of enforcement. For video to be admissible, it must be time and date stamped and there are issues obtaining this type of evidence. City Attorney, Pat Fitzpatrick confirmed that this is a very challenging issue to enforce. Chief Rafael Padilla indicated his department will do whatever they can to enforce the code, but there is an issue with staffing resources. Councilmembers provided comments and each provided their recommended option. Larimer recommended option #2 limiting to AG and SR-1 zoning districts, and Boyce, Fincher, Kaur, Thomas and Troutner recommended Option #4, to do nothing. MOTION: \[Option #1 - Citywide Ban\] MOTION: Adopt Ordinance No. 4402, amending section 15.08.070 of the Kent City Code to prohibit the keeping of roosters within the City, and setting August 24, 2021, as the date upon which roosters must be removed from the City. \[Option #2 - Limit to AG and SR-1\] MOTION: Adopt Ordinance No. 4402, amending section 15.08.070 of the Kent City Code to limit the keeping of roosters to AG and SR-1 zoning districts within the City, and setting August 24, 2021, as the date upon which roosters must be removed from all other zoning districts. \[Option #3 - Limit to one rooster per lot\] MOTION: Adopt Ordinance No. 4402, amending section 15.08.070 of the Kent City Code to impose a limit of one rooster per lot within the City, and setting August 24, 2021, as the date upon which additional roosters must be removed. RESULT: NO ACTION TAKEN C. INFO ONLY: First Quarter 2021 Investment Report Cash and Investment Officer, Joe Bartlemay, provided the Investment Portfolio report for the first quarter of 2021. Bartlemay detailed the total cash and investment balance, the Washington State Local Government Investment Pool and the PFM managed portfolio. Page 2 of 7 Kent City Council - Committee of the Whole June 22, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes The PFM portfolio reflects new investments in 2021 and the yields remain relatively low. The market value of portfolio remains very strong due to high quality of portfolio. Bartlemay reviewed the allocation of cash into various investment types and advised the cash and investment monthly balances are slightly above the The total cash and investments by fund were reviewed. Bartlemay reviewed the PFM Asset Management portfolio summary and statistics and the City's portfolio compliance for each of the investment types. D. INFO ONLY: April Financial Report Financial Planning Manager, Michelle Ferguson presented an overview of the April 2021 Financial Report. Ferguson reviewed the minor changes from the March 2021 financial report, including the variation of sales tax revenues and other tax revenues. Ferguson focused on expenditures from the General Fund year-to-year monthly comparison. For the Other Funds overview year-to-year comparison - The capital resources fund reduction is due to the temporary loss of streamline sales tax revenue and the shifting of the 2% internal utility tax revenues. The internal utility tax was dedicated to the sole purpose of repaying debt and that debt was retired at the end of 2020. The internal utility tax is now dedicated to the General Fund. For the Criminal Justice revenues - The March report is down 16% from 2020. For April, revenues are slightly higher. As the year goes on, the variance should continue to move in a positive direction due to the: criminal justice sales tax annexation revenue in the annexation fund were moved back to this fund in June; the red light camera revenues continue to come in steadily; and the school zone camera revenues will benefit this fund as of May. The Golf Fund variance is due to anomaly - received revenue for the second payment of the par 3 sale. The Liability Fund variance in revenue is due to the transfer in from the General Fund in addition to the budgeted increase in allocations from departments to cover the cost of increased premiums. The City is awaiting receipt of reimbursement of $400K paid by the fund that are above its retention limits. Page 3 of 7 Kent City Council - Committee of the Whole June 22, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes E. Software Licensing with Vermont Systems, Inc - Authorize Applications Development Supervisor, Gregg Sconce provided an overview of the software licensing agreement with Vermont Systems, Inc. for training services and access to RecTrac, a recreation scheduling and management software. Sconce provided details on the credit card processing vendor and associated fees. MOTION: I move to authorize the Mayor to sign a five-year Services Agreement with Vermont Systems, Inc., through which the City will obtain training services and access to RecTrac, a recreation scheduling and management software, at a total contract cost not to exceed $273,160, subject to final terms and conditions acceptable to the Information Technology Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 7/6/2021 7:00 PM F. INFO ONLY: Red Light Camera Update Chief Rafael Padilla provided the council with an update on the red light camera program that included the purpose and implementation process. Chief Padilla reviewed the current locations of the cameras and city-wide collision data, including data specific to each intersection with red light reviewing video footage. Chief Padilla indicated the City would need to conduct feasibility studies to determine if an intersection would be a good place to install cameras. The program is working as expected - collision rates are on the decline and the revenue generated from the program continues to cover the costs to run the program. In response to new state legislation that placed new restrictions on law enforcement, on-going police officer staffing shortage, and the emerging decline in police recruiting and retention, Chief Padilla noted that the department is evaluating implementing automated traffic enforcement technology. The council suggested the Chief revisit the school zone traffic safety camera program, including conducting feasibility studies. Page 4 of 7 Kent City Council - Committee of the Whole June 22, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes G. Introduction of Franchise Ordinance with Olympic Pipeline Company Public Works Director, Chad Bieren provided the council with details on the Olympic Pipeline franchise. Olympic Pipeline has been in the valley for decades transporting gas, diesel and jet fuel through pipelines that run under PSE property next to the Interurban Trail. This request is to extend the franchise for an addition 10 years. Introduction of Franchise Ordinance with Olympic Pipeline Company RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 7/6/2021 7:00 PM H. South 218th Street/98th Avenue South from 94th Place South to South 216th Street PSRC Grant Acceptance Authorize Design Engineering Manager, Mark Madfai reviewed the South 218th Street/98th Avenue South from 94th Place South to 216th Street PSRC grant. MOTION: I move authorize the Mayor to accept federal funds in the amount of $4,915,680 for the South 218th Street/98th Avenue South from 94th Place South to South 216th Street Improvements and direct staff to establish a budget for the funds. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 7/6/2021 7:00 PM I. 76th Avenue South North Segment Improvements PSRC Grant Acceptance - Authorize Design Engineering Manager, Mark Madfai provided details on the 76th Avenue South - North Segment Improvements PSRC Grant. Madfai noted a correction to the motion changing $469,800 to $544,000. MOTION: I move to authorize the Mayor to accept federal funds th in the amount of $3,480,000 for the 76 Avenue South (North Segment) Improvements and direct staff to establish a budget for the funds. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 7/6/2021 7:00 PM J. INFO ONLY: Boards and Commissions Ordinance Page 5 of 7 Kent City Council - Committee of the Whole June 22, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes Deputy City Attorney, Tammy White continued her review of the boards and commissions ordinance that began with Section 2.50.090 - Organization and meetings. White touched on sections: 2.50.100 Minutes 2.50.110 Political affiliations and use of public facilities for political purposes 2.50.120 Quorum 2.50.130 Removal of Office 2.50.140 Reports 2.50.150 Vacancies White went into the provisions specific to each board and commission as follows: 2.51 Civil Service Commission of the Police Department 2.53 Human Services Commission 2.54 Lodging Tax Advisory Committee · Must review membership of the Lodging Tax Advisory Committee annually · Follow same recruitment process in 2.50 · Statutory requirement of allowing recommendations from those business that pay and collect tax 2.55 Disability Board (LEOFF 1) · Clarified membership - those that get to elect members are subject to the jurisdiction of the board 2.56 Cultural Communities Board · Increased service up to two years 2.57 Land Use and Planning Board · Must be residents in Kent - Mayor can consider appointments from residents at different locations within the City · Council discussed allowing residents, business/property owners, to serve on the board · Economic and Community Development Director, Kurt Hanson suggested leaving the current provision of residents serving 2.58 Valley Independent Investigative Team · General provisions refer back to administrative regulations in WAC 139-12 · Leave open as more general to allow for revised state regulations · White provided review of VIIT operations policies · VIIT is created to investigation police - expanded to investigate: A. Officer Page 6 of 7 Kent City Council - Committee of the Whole June 22, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes involved uses of deadly force that result in death, substantial bodily harm, or great bodily harm; B. In-custody deaths or life-threatening injuries; C. Death or life-threatening injuries of a police employee; and D. Other matters as the VIIT executive board may direct. 2.58.020 Non-law enforcement community representative - qualification, duties, appointment and term. · Council discussed staggering terms 2.59 Puget Sound Regional Fire Authority Governing Board · Name change only 2.60 Parks and Recreation Commission 2.61 Arts Commission 2.62 Bicycle Advisory Board 2.63 Special Events Center Public Facilities District · Proscribed by ILA with Public Facilities District and prior formation ordinance · This is a separate and individual organization · We can deal with how to appointment and solicit members, but cannot dictate how they do their business 2.64 Firefighters' Relief and Pension Board · New chapter · White advised of uniqueness of membership and the need to provide for remote attendance. White concluded by providing examples of when term limits would expire if the ordinance effective language was applied prospectively or retroactively. Troutner and Thomas suggested applying prospectively and Larimer, Kaur, Fincher and Michaud suggested applying retroactively. Boyce had left the meeting prior to this item being discussed. 5. ADJOURNMENT Council President Troutner adjourned the meeting. Meeting ended at 7:04 p.m. Kimberley A. Komoto City Clerk Page 7 of 7 Monthly April 2021 Financial Report City of Kent, WA Committee of the WholeJune 22, 2021 Prepared by:Michelle Ferguson, Financial Planning ManagerShane Sorenson, Senior Financial Analyst Red Light Camera Reprt Red Light Camera Report Red Light Camera Report Red Light Camera Report Red Light Camera Report Red Light Camera Report Red Light Camera Report AVE. S. TH June 22, 2021 76NORTH SEGMENTIMPROVEMENTS