HomeMy WebLinkAboutCity Council Committees - Committee of the Whole - 06/08/2021 (2)
Approved
Kent City Council - Committee
of the Whole
Committee of the Whole -
Regular Meeting
Minutes
June 8, 2021
Date: June 8, 2021
Time: 4:02 p.m.
Place: THIS IS A REMOTE MEETING
1. CALL TO ORDER
Council President Troutner called the meeting to order.
2. ROLL CALL
Attendee Name Title Status Arrived
Toni Troutner Council President Present
Bill Boyce Councilmember Present 4:04 PM
Brenda Fincher Councilmember Present
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Present
Zandria Michaud Councilmember Present
Les Thomas Councilmember Present
3. AGENDA APPROVAL
No changes were made to the agenda.
4. DEPARTMENT PRESENTATIONS
A. Content Management System Contract with Granicus, LLC for
Website Redesign - Authorize
Project Management Office Supervisor, Brian Rambonga provided details on
the content management system agreement with Granicus, LLC for the
redesign of the City's website.
Deployment of the new website is scheduled for the fourth quarter of 2021.
Rambonga will provide council with a list of other cities that utilize the same
system.
MOTION: I move to authorize the Mayor to sign a contract with
to exceed $219,153.59, subject to final contract terms and
conditions acceptable to the IT Director and City Attorney.
Kent City Council - Committee of the Whole June 8, 2021
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 6/15/2021
7:00 PM
B. Kent Lions Club Sublease for Perkins Site - Authorize
Capital Facilities Project Manager, Nate Harper presented information on the
sublease agreement between the City of Kent and Kent Lions Club for the
property located at 715 West Smith, Kent, Washington. The City subleases
space to the Kent Lions Club for storage of equipment and supplies used for
their many functions that occur in Kent throughout the year.
MOTION: I move to authorize the Mayor to sign a Sublease
Agreement with the Kent Lions Club for a five year term,
subject to final terms and conditions acceptable to the Parks
Director and City Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 6/15/2021
7:00 PM
C. Meet Me on Meeker - 64th Avenue Intersection Grant
Acceptance - Authorize
Design Engineer, Drew Holcomb provided information on the Meet-Me-on-
Meeker - 64th Avenue Intersection Grant. Transit and non-motorized
intersection improvements at West Meeker Street and 64th Avenue are to be
completed with the use of the 2021 PSRC non-motorized grant.
The project will reconstruct the intersection of West Meeker Street and 64th
Avenue South to include curb bulb-outs and bus bulb-outs to decrease the
pedestrian crossing distance and decrease transit board time, bus stop
improvements on the north and south side of West Meeker Street east of
64th Avenue South to increase the comfort and safety of transit riders, signal
improvements such as transit signal priority to improve transit speed and
reliability, and pedestrian crossing and associated sidewalk improvements.
MOTION: I move to authorize the Mayor to accept federal funds
in the amount of $236,667 for the Meeker Street at 64th
Avenue Intersection Improvements, amend the budget and
authorize expenditure of the funds in accordance with the
grant terms and conditions acceptable to the Public Works
Director and City Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 6/15/2021
7:00 PM
D. Resolution Adopting the 2022-2027 Transportation
Improvement Program - Adopt
Page 2 of 11
Kent City Council - Committee of the Whole June 8, 2021
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
Senior Transportation Planner, April Delchamps presented a review of the
2022-2027 Transportation Improvement Program by updating the Council on
transportation planning efforts and grants and reviewed the projects being
removed and added.
The City is required by state law to update the six-year plan annually. Project
development flows from the Transportation master Plan to the TIP.
Essentially the TMP feeds the TIP with projects moving from planning to
design and construction.
The focus of the 2022-
due in 2021 and reporting the first performance measures.
Delchamps provided an overview of five projects being removed because
they are complete:
1. South 228th Street/Union Pacific Railroad Grade Separation
2. Willis Street at 4th Avenue South Roundabout
3. 76th Avenue South (Middle Phase) 220th Street South to 216th Street
South
4. Meeker Frontage Improvements and Midblock Crossing at the Riverbend
Driving Range - Colony Park Apartments driveway to Russell Road
5. Meeker Frontage Improvements at the Riverwood Apartments - Russell
Road to 700 feet east of Russell Road
The major focus of this TIP update is adding projects from the Transportation
Master Plan for 2021 grant competitions. The competition is focused on non-
motorized improvements with the criteria limiting the eligible projects to
projects in or on corridors connecting to the downtown PSRC Regional
Growth Center or the PSRC Manufacturing/Industrial Center. The maximum
request is anticipated to be around $2.2 million.
At the state level, there are three grant opportunities from the
Transportation Improvement Board or TIB. For Puget Sound area projects,
approximately $36.5 million is targeted for the urban arterials program and
$2.7 million for the urban sidewalk program. For complete Streets Program,
approximately $14.5 million is targeted statewide.
Puget Sound Regional Council confirmed 2021 grant awards:
TIP project #6 is for 4 new Rectangular Rapid Flashing Beacons (RRFBs). The
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first location will serve multiple destinations on 104 Ave south of SE 256
Street, the second and third location will serve multiple apartment complexes
and Kent Memorial Park along Central Avenue. The final location will serve
small retail and grocery stores including Indian Village Grocery Store,
Page 3 of 11
Kent City Council - Committee of the Whole June 8, 2021
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
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restaurants, and a US Post Office. Additionally, the 4 location will facilitate
access to the future RapidRide I line.
TIP project #11 was awarded federal funding from Highway Safety
Improvement Program (HSIP). The project includes three road diets and one
compact roundabout. The road diet projects will be a single travel lane in
each direction, a two-way left-turn lane, and a bike lane in each direction.
1. South 260th Street/South 259th Place South between Pacific Highway and
Military Road
2. West Meeker Street/Lincoln Avenue/West Smith Street between
Washington Avenue and 4th Avenue North
3. 4th Avenue North from James Street to South 228th Street
4. One compact roundabout at the intersection of 108th Avenue SE and SE
264th Street
TIP Project #2, South 212th Street preservation from 72nd Avenue South to
84th Avenue South (E Valley Highway), was awarded $1.4 million in the
2018 PSRC Preservation grant competition. In the 2021 contingency process,
the project was awarded and additional $700,000 lowering the local match
for construction from $1.16 million to $460,000.
PSRC Non-motorized set-aside - Intersection improvements at Meeker Street
and 64th Avenue South was awarded $236,667 for design. Scheduled to
Start Summer 2021. Match: $37,333
PSRC Regional Competition - 76th Avenue South (North Phase) - South
212th Street to 1,000 feet south of South 212th Street was awarded
$3,480,000 in construction funding. The local match is $544,000.
PSRC Large Jurisdiction Competition - South 218th Street/98th Avenue
South from 94th Place South to South 216th Street was awarded federal
funding in the amount of $4,915,680 for construction in 2024. Match (AT THE
MOMENT): $3,444,320.
PSRC potential projects for 2021 grant opportunities:
Staff recently submitted Meeker Frontage Improvement at the Kent
Elementary School for consideration for federal funding via two opportunities,
Community Project Funding and a Transportation Infrastructure Request.
Four projects are being considered for Transportation Improvement Board
Urban Arterials Program grant opportunity. TIP projects 20 and 32 would
compete well in the Growth & development band due to the development of
the Naden property.
Page 4 of 11
Kent City Council - Committee of the Whole June 8, 2021
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
The eastern portion of the project #33 connects to SR 515 and the future
RapidRide I. This portion will likely compete well in the Growth &
development band due to RapidRide I.
TIP Project #35 came out of the Local Road Safety Plan, this project was
supported by residents of the area during TMP outreach. The project will
likely score well in the Safety Band.
The last project being considered is #53, a roundabout at Southeast 248th
Street at 116th Ave SE. The project will likely score well in the Safety Band.
The next three grant opportunities, PSRC Transportation Alternatives
Program, are for bicycle and pedestrian improvements.
New Sidewalks on Russell Road are being considered for both the PSRC
Transportation Alternatives Program (TAP) and TIB Sidewalk Program.
Two projects on Meeker Street are also being considered for the PSRC
Transportation Alternative Program (TAP). The specific phase or elements for
the application are being explored by staff.
For TAP, staff are gathering project information on 3 new pedestrian
crossings and 4 improved pedestrian crossings.
Pedestrian facilities on 132nd Avenue South from SE Kent-Kangley Road to
SE 278th Place are being considered for the TIB Sidewalk Program. The
design for this project, 100% funded by Metro transit.
Sidewalks on 83rd Avenue South sidewalks from South 228th Street to South
224th Street are being considered for the TIB Sidewalk Program and
Complete Streets Program. This project was a top pedestrian project for
access to Metro Transit.
A new pedestrian signal on SE 272nd Street at 148th Ave SE (Lake Meridian)
is are also being considered for the TIB Sidewalk Program and Complete
Streets Program. The design for this project, 100% funded by Metro transit.
There are 9 additional new projects that being added to the TIP to facilitate
interdepartmental and external coordination and discussions. In the
downtown area, the projects are focused on Meeker Street.
Transportation performance measures were developed for the TIP as directed
in the TMP. These performance measures indicate progress on the 5 adopted
transportation goals.
Page 5 of 11
Kent City Council - Committee of the Whole June 8, 2021
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
At this point, data has been collected and analyzed for 11 measures, 3 under
the connectivity and options goal and 7 under the strategy goal. Staff
anticipate being able to report additional measures in the 2023-2027 TIP
update early next year.
The 2022-2027 TIP was presented to the Kent Bicycle Advisory Board and
Land Use and Planning Board seeking comments. Additionally, a public
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hearing was held on May 24 at the Land Use and Planning Board. There
were no comments from the public. Questions from Land Use and Planning
Board members focused on grant opportunities.
MOTION: I move to adopt Resolution No. 2027, adopting the
2022-2027 Six-Year Transportation Improvement Program.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 6/15/2021
7:00 PM
E. RailPros Field Services, Inc. Amendment No. 3 for South 228th
Street Union Pacific Railroad Grade Separation - Authorize
Design Engineering Supervisor, Mark Madfai updated the Council on the
RailPros Field Services, Inc Amendment No. 3 for the South 228th Street
Union Pacific Grade Separation project and indicated completion of the South
228th Street Union Pacific Railroad Grade Separation project requires railroad
flagging to ensure railroad traffic is not impeded by construction. RailPros
Field Services, Inc. is the only company authorized by the Union Pacific
Railroad to conduct flagging operations on the Union Pacific tracks. RailPros
will provide the railroad flagging during completion of finish work on the
bridge and related infrastructure.
MOTION: I move to authorize the Mayor to sign Amendment
No. 3 to the Goods & Services Agreement with RailPros Field
Services, Inc. in an amount not to exceed $68,000, for the
purpose of railroad flagging, subject to final terms and
conditions acceptable to the City Attorney and Public Works
Director.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 6/15/2021
7:00 PM
F. INFO ONLY: Transit-Oriented Development Update
Chief Economic Development Officer, Bill Ellis and Sound Transit staff: Katie
Drewel with Government Affairs, Edward Butterfield, Senior Transit-Oriented
Development, and Jaycee Bigham with Community Engagement provided an
update on the Transit-Oriented Development.
Page 6 of 11
Kent City Council - Committee of the Whole June 8, 2021
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
The Federal Way Link Extension project is projected to open in 2024. It will
be 7.8 miles in length, there will be three stations and 3,200 parking stalls
total along the alignment. It will take approximately 12 minutes to travel the
corridor. The budget is $2.45 billion.
An overview of the station was provided that includes two construction
staging sites that offer potential transit-oriented development when no
longer needed for staging. Transit-oriented development integrates transit
and land use, helps create vibrant neighborhoods and supports transit
ridership, considers local planning efforts, like the Midway Subarea Plan.
Transit-oriented development opportunities were reviewed as well as the
coordination with the City and the related partnership agreement that will
achieve development on future surplus parcels adjacent to the station that
includes a mix of uses consistent with Sound Transit's Equitable TOC Policy
and the City of Kent vision for a compact, mixed-use and mixed-income
walkable urban center as depicted in the Midway Subarea Plan and the
Midway Design Guidelines.
The City's initial goals and objectives include supporting economic
investment and capacity building around the station and to support
neighborhood redevelopment and help realize the City's transit-oriented,
mixed-use vision of the Midway Subarea Plan.
The Kent-Des Moines transit-oriented development timeline is as follows:
2020-Early 2021 - define the TOD project and early partnership
opportunities.
2021-2022 -Prepare site due diligence, conduct community engagement, and
determine site development program.
2022 - Procure a development partner, finalize design, and secure financing
and permits.
Public engagement round 1 will take place May and June and round 2 is
anticipated for the fall.
Work Plan:
March-May - Preparation and coordination
Mid May to Early June - Online survey
June-August - Prepare site development concepts
Fall (TBD) Online engagement event
Late fall/early winter - Final report and RFP preparation
Ongoing engagement activities
G. INFO ONLY: Naden Update
Chief Economic Development Officer, Bill Ellis provided the Council with an
update on the Naden Avenue development project.
Page 7 of 11
Kent City Council - Committee of the Whole June 8, 2021
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
Mackenzie has been hired for initial architectural renderings and SEPA
process. As Avenue 55 collects formal tenant's Letters of Interest, then
preliminary feasibility, cost estimating, and permitting will increase in
reaction to end user.
Brokerage group is responsible for co-marketing and negotiating on behalf of
Avenue 55. Newmark Knight Economic development staff have conducted
outreach to non-profits that do job training or offer STEM educational
awareness in Kent, and currently have leases that are expiring or in need of
new space which blends office and production areas.
Economic development staff have initiated some dialogue with University of
growth of
related programming and instruction at the campus.
Economic development, through existing networks and knowledge of the site
and in advance of formal marketing of the property by Ave 55, have come
into connection with local and regional manufacturers seeking production
space to expand hiring and avoid spiraling costs in Seattle and Kent Valley
for warehousing.
The Memorandum of Understanding gives Avenue 55 the exclusive right to
negotiate and finalize agreements with the City regarding development of the
Naden Property.
The MOU is predecessor to a development proposal, which would need
Council approval before direction to staff by Council to then negotiates a
development agreement, which also would need Council approval, for final
sale and disposition of the property. The term of the MOU is 12 months from
its effective date (Expires February 2022).
H. Easement Exchange - Naden Avenue Assembly - Authorize
Assistant City Attorney, Christina Schuck provided information on the
Naden Easement Exchange with Puget Sound Energy. Schuck reviewed
the current access easement and new slope easement.
MOTION: I move to authorize the Mayor to take all action
necessary and sign all documents to accept a slope easement
from Puget Sound Energy in exchange for the termination of an
existing access easement, subject to terms and conditions
acceptable to the Public Works Director and City Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 6/15/2021
7:00 PM
I. Payment of Bills - Authorize
Page 8 of 11
Kent City Council - Committee of the Whole June 8, 2021
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
MOTION: I move to approve the payment of bills received
through 5/31/21 and paid on 5/31/21 and approve the checks
issued for payroll 5/16/21-5/31/21 and paid on 6/4/21, all
audited by the Committee of the Whole on 6/8/21.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 6/15/2021
7:00 PM
J. American Rescue Plan Act (ARPA) Framework Committee
Recommendation - Adopt
Chief Administrative Officer, Derek Matheson presented the American Rescue
Plan Act Framework committee recommendation to use $10 million to backfill
revenue losses and then invest one half of the remaining dollars in one-time
economic development programs, one quarter in one-time human services
and equity programs, and one quarter in infrastructure projects.
Matheson provided an overview of the ARPA which includes $65 billion in
Coronavirus Local Fiscal Recovery Funds for local governments. The City of
Kent will receive $28,172,327 to cover costs incurred by the end of 2024 for:
Responding to the COVID-19 pandemic
Covering costs incurred from the public health emergency
Replacing lost, delayed, or decreased revenues due to COVID-19
Addressing the negative economic impacts on local businesses and nonprofits
Making necessary investments in water, sewer, and broadband infrastructure
The council formed an ad-hoc committee to recommend for city council
approval a high-level framework to invest Kent's Coronavirus Local Fiscal
Recovery Funds. The committee consists of Councilmembers Boyce and Kaur,
the mayor, chief administrative officer, and finance director. The committee
met on April 7, April 29, and May 19 to study the Local Fiscal Recovery Funds
program, other ARPA programs beyond the Local Fiscal Recovery Fund (such
as unemployment programs, nutrition programs, rental/mortgage/utility
assistance programs, small business assistance, and assistance to public
Recommended categories:
· Revenue losses ($10 million): The Finance Department has already
documented more than $20 million in revenue losses in 2020 and expects to
document further revenue losses in 2021 and beyond. The committee feels it
would be a missed opportunity to invest all or e
funds to backfill revenue losses and therefore recommends the council cap
revenue loss backfill at $10 million. The committee proposes to deposit
Page 9 of 11
Kent City Council - Committee of the Whole June 8, 2021
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
these dollars strategically into the funds that most need support to meet
their fund balance targets. The Finance Department will make
recommendations during the midbiennial budget process.
· Economic development programs (half of remainder):
emphasis on economic recovery, the committee recommends the council
invest half of the remaining dollars in one-time economic development
programs. For example, the chief economic development officer is currently
looking into the possibility of small business revolving loans (in tandem with
the county and/or other cities), transit oriented development (which will
include a housing affordability component), workforce development, and
Naden Avenue Assembly positioning, among other possible investments.
· Human services and equity programs (quarter of remainder): The committee
recommends the council invest a quarter of the remaining dollars in one-time
human services and equity programs. The human services component will
emphasize investments that go beyond other ARPA programs and could
include targeted recreation programs. The interim race and equity manager
will propose investments that implement the Equity Strategic Plan.
· Infrastructure (quarter of remainder): The committee recommends the
council invest a quarter of the remaining dollars in traditional infrastructure
projects, which could include streets, utilities, parks, and technology.
The committee recommends folding the ARPA investment process into the
provides a built-in opportunity for public engagement, including two formal
public hearings, several council workshops, and public comment at every
regular council meeting. Departments will make ARPA requests alongside
their customary midbiennial budget requests, the mayor will make
recommendations in the proposed budget adjustment in September, and the
council will approve investments as part of the adopted budget adjustment in
November. It may also be necessary for council to approve one or more
ARPA investments outside of the budget process if
investments prior to November.
media between the June 8 committee of the whole and June 15 council
meetings to give the public opportunity to provide comment.
The council discussed keeping options open to be able to allocate funds from
the $10 million to projects yet to be considered.
Page 10 of 11
Kent City Council - Committee of the Whole June 8, 2021
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
MOTION: I move to adopt the American Rescue Plan Act
backfill revenue losses and then invest one half of the
remaining dollars in one-time economic development
programs, one quarter in one-time human services and equity
programs, and one quarter in infrastructure projects.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 6/15/2021
7:00 PM
K. INFO ONLY: Boards and Commissions Ordinance
Deputy City Attorney, Tammy White continued her presentation from the
June 1st workshop, by walking through the council through portions of the
boards and commissions ordinance.
White reviewed general provisions, terms of office, term limits on all
boards and commissions, alternate positions, organizations and meetings,
duties of chair, vice chair and members, bylaws, meeting schedules,
locations, notice, remote meetings and remote attendance.
Council requested that chairs must be present and cannot attend
remotely in addition to adding a provision that member can attend
remotely in the case of an unforeseen circumstances.
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White will return to the June 22 committee of the whole meeting to
continue reviewing the ordinance.
5. ADJOURNMENT
Council President Troutner adjourned the meeting.
Meeting ended at 6:38 p.m.
Kimberley A. Komoto
City Clerk
Page 11 of 11
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Agenda)
(Adopt via
:
8
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of the
Whole
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(Action)
Committee
24:
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Public
Hearing
M
Planning
Land Use
:
0
1
y
aand
Only)
M
Planning
Land Use
Board (Info
:
4
y
a
City
M
Council
Workshop
:
6
2
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i
r
Kent
p
Board
Bicycle
A
Advisory
TIP Adoption Timeline
Avenue 55
–
marketing and negotiating on behalf of Avenue
-
Geotechnical study of soils proposals in worksSurvey in worksPhase I Environmental Site Assessment in works
•••
Current Status Hired Mackenzie for initial architectural renderings and SEPA process As Avenue 55 collects formal tenant’s Letters of Interest then preliminary feasibility, cost estimating,
and permitting will increase in reaction to end user Brokerage group responsible for co55 just signed last week; Newmark Knight \[Please send logo/image/contact info\]
•••
profits that do job training or offer
-
City Talks
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Current Status Economic development staff have conducted outreach to nonSTEM educational awareness in Kent, and currently have leases that are expiring or in need of new space which
blends office and production areasEconomic development staff have initiated some dialogue with University of Washington’s Space Policy and Research Center regarding possible growth
of related programming and instruction at the campusEconomic development, through existing networks and knowledge of the site and in advance of formal marketing of the property by Ave
55, have come into connection with local and regional manufacturers seeking production space to expand hiring and avoid spiraling costs in Seattle and Kent Valley for warehousing
•••
Reminder of Existing Agreement
MOU gives Avenue 55 the exclusive right to negotiate and finalize agreements MOU is predecessor to a development proposal, which would need Council Term of the MOU is 12 months from
its effective date (Expires February 2022)
with the City regarding development of the Naden Propertyapproval before direction to staff by Council to then negotiates a development agreement, which also would need Council approval,
for final sale and disposition of the property
Credit: Puget Sound Business Journal
Questions? THANK YOU FOR YOUR TIME.
With Puget Sound Energy
Naden Easement Exchange
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