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Home My WebLink AboutCity Council Committees - Committee of the Whole - 04/27/2021 Approved Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes April 27, 2021 Date: April 27, 2021 Time: 4:02 p.m. Place: THIS IS A REMOTE MEETING 1. CALL TO ORDER 2. ROLL CALL Council President Troutner called the meeting to order. Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present Dana Ralph Mayor Present 3. AGENDA APPROVAL 4. DEPARTMENT PRESENTATIONS A. Payment of Bills - Authorize MOTION: Authorize the payment of bills received through 4/15/21 and paid on 4/15/21 and approve the checks issued for payroll for 4/1//21 - 4/15/21 and paid on 4/20/21, all audited by the Committee of the Whole on 4/27/21. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 5/4/2021 7:00 PM B. 2020 Fourth Quarter and 2021 First Quarter Fee In Lieu Funds - Accept Parks Planning and Development Manager, Terry Jungman presented the 2020 fourth quarter and 2021 first quarter fee in lieu funds. He recommended Council amend the Community Parks Reinvestment Program budget and authorize the future expenditure of these funds for capital improvements at Springwood, Park Orchard, and Clark Lake Parks. Kent City Council - Committee of the Whole April 27, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes MOTION: Authorize the Mayor to accept $41,272.50 of fee-in- lieu funds, amend the Community Parks Reinvestment Program budget, and authorize the future expenditure of these funds for capital improvements at Springwood, Park Orchard, and Clark Lake Parks. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 5/4/2021 7:00 PM C. Consultant Services Agreement with Berger Partnership for 2022 Park and Open Space Plan - Authorize Parks Planning Manager, Terry Jungman presented to Council a Consultant Services Agreement with Berger Partnership for the 2022 - 2027 Park and Open Space Plan that will establish a long-term vision for future capital planning and development for the overall park system and must be updated every six years in order to qualify for certain grants for park acquisition and development funding. The last Park Plan update was adopted in June 2016. Major components include establishing overall goals and objectives, updating inventory, GIS mapping and data, and a robust public engagement effort with a statistically valid data survey. Jungman indicated that the planning process for the next update, which will include multiple opportunities for public participation, is anticipated to take about a year to complete. He noted The Berger Partnership was selected through a highly competitive Request For Qualifications. The process will include an inventory phase through the summer, engagement during the second half of 2021 and adoption of the Plan in early 2022. The Plan guides all capital improvements over 6 years and strategizes how to expand capital program with other funding sources. The 2022 plan will include story maps through GIS online with an interactive platform around project priorities, capital investments, etc. MOTION: Authorize the Mayor to sign a Consultant Services Agreement with Berger Partnership, in the amount of $234,150.50, for the 2022-2027 Park and Open Space Plan, subject to final terms and conditions acceptable to the Parks Director and City Attorney. Page 2 of 5 Kent City Council - Committee of the Whole April 27, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 5/4/2021 7:00 PM D. Easement to Lake Meridian Water District for New Well at Sun Meadows Park - Authorize Parks Planning Manager, Terry Jungman presented Council information on the easement to Lake Meridian Water District for a new well at Sun Meadows Park. He started by providing history of the park, that was annexed into the City back in 1996, and the park property was formally conveyed from King County to the City of Kent in 1999. At that time, Water District #111, now known as Lake Meridian Water District, owned and operated a municipal water well in addition to a water treatment building on the property. Jungman indicated that multiple improvements are required on this site including the drilling of a new well. The easement will provide for access during drilling and construction as well as access for improvements to the treatment building necessary to maintain the safety and service of the water supply. As compensation for the granting of the easements, the City will receive $45,000 from the water district, which will be used for improvements to Sun Meadows Park. Jungman advised that future park improvements will include: A Public engagement process to discuss park needs Concept plan that includes a loop walking path, 2 pickleball courts, half-court basketball, sand volleyball court and additional trees and landscape enhancements. Planning/Design will take place in 2022 with construction anticipated in 2023. Councilmembers expressed a desire to have a basketball hoop and hopscotch/4-square amenities installed in the near future rather than waiting until 2023. MOTION: Authorize the Mayor to accept $45,000 from the Lake Meridian Water District, and in exchange, authorize the Mayor to sign all necessary documents to grant the water district a permanent easement over property included within Sun Meadows Park to allow the water district to continue to maintain and operate its existing well, to drill and construct a second well and associated infrastructure, and to continue maintenance and operation of its facilities on the park property, subject to final terms and conditions acceptable to the Parks Director and City Attorney, and amend the budget to authorize the expenditure of funds received from the water district for capital improvements at Sun Meadows Park. Page 3 of 5 Kent City Council - Committee of the Whole April 27, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 5/4/2021 7:00 PM E. Mendel Property Acquisition - Authorize Parks Planning Manager, Terry Jungman presented information the Mendel property acquisition. He noted that this property is located at 10028 th Southeast 267 Street in the Scenic Hill neighborhood of Kent. The purchase price of this property is $900,000 plus closing costs. Jungman reviewed the prior Ransom property purchase that was used for the replacement property for the YMCA and detailed how it will help provide space the City wants for the trailhead at the south end. The property is flat, forested and has access to 267th Street. Jungman advised of the secured funding for the purchase with parks capital and advised that staff will continue the process of applying for RCO local parks grants in 2022/2024 for reimbursement of the remaining $450K. Jungman discussed the open space goals for Mill Creek Canyon Park and provided a reminder on passive use spaces in the City and why Canyon is so critical for so many residents and discussed the importance of connection at the south end of Canyon. MOTION: Authorize the Mayor to take all action necessary and sign all documents to purchase the Mendel property, located at 10028 S.E. 267th Street in the City of Kent, for $900,000, plus closing costs, and subject to final purchase terms and conditions acceptable to the Parks Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 5/4/2021 7:00 PM 5. EXECUTIVE SESSION A. To review the performance of a public employee as per RCW 42.30.110(1)(g) Council retreated into executive session at 4:44 p.m. expected to last 15 minutes. At 4:56 p.m. the council reconvened into the regular meeting. 6. ADJOURNMENT Council President Troutner adjourned the meeting. Meeting ended at 4:55 p.m. Page 4 of 5 Kent City Council - Committee of the Whole April 27, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes Kimberley A. Komoto City Clerk Page 5 of 5