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HomeMy WebLinkAboutCity Council Committees - Committee of the Whole - 04/13/2021 Approved Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes April 13, 2021 Date: April 13, 2021 Time: 4:04 p.m. Place: THIS IS A REMOTE MEETING 1. CALL TO ORDER Council President Troutner called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present Dana Ralph Mayor Present Councilmember Kaur departed the meeting at 5:45 p.m. 3. AGENDA APPROVAL There were no changes to the agenda. 4. EXECUTIVE SESSION A. Litigation per RCW 42.30.110(1)(i) At 4:06 p.m. the Council went into executive session for 20 minutes. At 4:26 p.m. executive session was extended by an additional 15 minutes. At 4:41 p.m. Council reconvened into the meeting. There was no action following executive session. 5. DEPARTMENT PRESENTATIONS A. Payment of Bills - Authorize MOTION: Authorize the payment of bills received through 3/31/21 and paid on 3/31/21 and approve the checks issued for payroll 3/1/21-3/15/21 and paid on 3/19/21, all audited by the Committee of the Whole on 4/6/21. Kent City Council - Committee of the Whole April 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/20/2021 7:00 PM B. Consultant Services Agreement with EMG Inc, dba MENG Analysis for Facilities Condition Assessment and Master Plan - Authorize Deputy Parks Director, Brian Levenhagen presented the Council will details on the Consultant Service Agreement with EMG Inc, dba MENG Analysis for the Parks Facilities Condition Assessment and Master Plan. Levenhagen advised that the scope of this Agreement includes meetings, project management and coordination, facility condition assessment, financial review and analysis which includes establishing financial models-20-year financial forecast, operational work planning, and compilation of unified master plan. MOTION: Authorize the Mayor to sign a Consultant Services Agreement with EMG Inc, dba MENG Analysis for FCA & Master Plan contract, in the amount not to exceed $223,116.30, subject to final terms and conditions acceptable to the Parks Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/20/2021 7:00 PM C. INFO ONLY: Riverbend Golf Complex Update Golf Superintendent, Pete Petersen presented an update on the Riverbend Golf Complex. Challenges of 2020 included: The third wettest January on record Record rainfall in February caused the course to be closed for 17 days The course was closed from March 25 - May 5th due to COVID restrictions Smoke from the West Coast wildfires impacted play Accomplishments of 2020 included: Over 60,500 rounds of golf were played Staff and volunteers did an excellent job providing a safe facility for customers No cases of COVID were connected with Riverbend Revenue for the year was much higher than forecasted Peterson advised the driving range remodel project is underway and includes renovation and expansion of the field, the addition of the tee line and Page 2 of 7 Kent City Council - Committee of the Whole April 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes building improvements, and parking lot and sidewalk improvements that are all scheduled to be complete by the end of May. Parks Director, Julie Parascondola advised that she is negotiating a lease amendment with Half Lion and will return to the Committee in May with an update. D. Subscription Agreement with SPIDR Tech - Authorize Commander Phil Johnson presented details on the Subscription Agreement with SPIDR Tech. The agreement is for a three-year term and was originally funded in the 2020 budget. Police is now requesting the funds come out of the red light traffic program fund. Johnson indicated this program will assist the police department with community engagement and will further build trust with the community.Johnson detailed how the program works, including integration with Valley Communications Center computer-aided dispatch and the police The patrol module will be deployed first. Callers to 911 will receive a text providing details on their request, including when an officer will arrive, the name of the officer that responds, any related case number, in addition to receiving resources such as where to file an online report. The application keeps residents better informed and also has translation capabilities. Additional modules includes one for investigations and also a survey to elicit feedback that will help the police department identify blind spots in services and also an opportunity to spotlight excellent customer service. Councilmembers expressed their support of this application. MOTION: Authorize the Mayor to sign a three-year Subscription Agreement with SPIDR Tech, in an amount not to exceed $107,417, to obtain a to serve victims and persons who report crime, subject to final terms and conditions acceptable to the Police Chief and City Attorney. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/20/2021 7:00 PM E. Ordinance Amending Title 6 of the Kent City Code Relating to Street Banner Provisions - Adopt Communications Manager, Bailey Stober presented the proposed Page 3 of 7 Kent City Council - Committee of the Whole April 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes amendments to Title 6 of the Kent City Code relating to street banner provisions that amends Title 6 of the Kent City Code by adopting a new chapter 6.17 establishing standards for street banners, pole banners and electronic messaging center signs, and also amending the provisions within Kent City Code 15.06.060 referencing banners. Stober advised that this ordinance sets up a legal framework to allow public service messages; announcements for community events; and announcements for events at city-owned facilities to be displayed on street banners hung across the City rights-of- messaging center signs. In addition, these types of messages as well as art may be displayed upon pole banners on City-owned streetlights. Street banners, pole banners, and electronic messaging center signs may only be used to display promotions for community events located in the City and sponsored by the City and/or a Kent-based nonprofit organization; promotions for tenants or events at a city-owned facility; and public service messages. Any street or pole banners hung across the right-of-way or on streetlights must also meet specified technical requirements and must be installed by City staff. The Public Works Director, Street Manager and Communications Manager will all be involved in the approval of street and poles banners and the messaging on these banners and on the electronic messaging center sign. MOTION: Adopt Ordinance No. 4401, amending Title 6 of the Kent City Code by adopting a new chapter 6.17 establishing standards for street banners, pole banners and electronic messaging center signs, and also amending the provisions within Kent City Code 15.06.060 referencing banners. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/20/2021 7:00 PM F. INFO ONLY: Quiet Zone Update Transportation Engineering Manager, Rob Brown updated the Council on the Quiet Zone project. responsible for railroad grade crossing safety and the City must petition the UTC to make grade crossing changes. The City is working with the railroads to reach an agreement on the crossing modifications before going to the UTC. This will save about 12 months and an administrative hearing. Brown advised the city has contracted with both railroads for engineering Page 4 of 7 Kent City Council - Committee of the Whole April 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes work to try and reach an agreement on the crossing modifications. After the initial meetings staff will begin discussions on the crossing modifications. Brown hopes to mutually agree on modifications at each crossing that are within the quiet zone project budget. Next steps for both quiet zones include: Continue working with the railroads on the crossing modifications. Following UTC approval, the City will finish the construction contract documents and construct the crossing modifications. Following construction, we go through the process of establishing the quiet zone called the Notice of Establishment. Once we have the quiet zone established, we need to maintain it to keep the quiet zone. This is an FRA requirement The railroads have advised that they will sound horns if we do not keep the quiet zone maintained. We are currently estimating that quiet zone maintenance will cost approximately $50k per year. Most of this cost is pylons and pavement markings. Brown reviewed the updated schedule through June of 2024. G. INFO ONLY: Grocery Store Worker COVID 19 Hazard Pay City Attorney, Pat Fitzpatrick provided a brief introduction and detailed the exhibits included in the agenda packet. Fitzpatrick detailed legal issues that could arise if the City passes an ordinance relating to hazard pay for grocery workers. Councilmembers Boyce, Michaud, Larimer, Thomas, Troutner and Fincher spoke in opposition of passing an ordinance relating to hazard pay for grocery workers and indicated unions bargain wages. Councilmember Kaur spoke in support of passing an ordinance relating to hazard pay for grocery workers. H. INFO ONLY: Resolution Regarding Council Bylaws, Rules and Procedures Eliminating Committee of the Whole and Establishing Various Committees City Attorney, Pat Fitzpatrick walked the Council through the Resolution and rd highlighted the changes requested during the March 23 Committee of the Whole meeting. Page 5 of 7 Kent City Council - Committee of the Whole April 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes Fitzpatrick requested guidance on how the chair of the Operations/Public Safety Committee is appointed. Thomas suggested separating the Operations and Public Safety committee into two individual committees and also revising the enactment date from st September to January 1, 2022. Boyce, Troutner, and Michaud expressed their desire to stay with the plan to begin committees in September and indicated all councilmembers should serve on both the Operations and Public Safety Committees. Councilmember Fincher supported separating out the committees and st keeping the September 1 effective date. Councilmember Larimer did not support delaying the effective date, but would consider separating into two committees with the understanding that public safety would be a committee of seven. Councilmembers Boyce, Michaud, Fincher and Larimer supported having the Council President serve as the chair of the Operations/Public Safety Committee. Councilmember Thomas did not support having the Council President serve as the chair of the Operations/Public Safety Committee and supported having the longest serving councilmember as the chair, but would vote with the majority. th Council supported moving this Resolution onto the May 20 City Council Consent agenda. I. Vision/Mission/Goals/Values Update Resolution Adopt Chief Administrative Officer, Derek Matheson provided background and details on the Strategic Framework Resolution. Matheson recapped the work done by City staff and the Cultural Communities Board to update the Sustainable Services goal to add regional advocacy and update the Inclusive Community goal to add the concepts of equitable policies/practices/services, celebration of diversity, and justice. The two updated goals would read as follows: · Sustainable Services: Providing quality services through responsible financial management, economic growth, regional advocacy, and partnerships. · Inclusive Community: Embracing our diversity and advancing social justice through equitable community engagement, transformative policy, innovative Page 6 of 7 Kent City Council - Committee of the Whole April 13, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes service delivery, and accountability. Councilmember Larimer expressed appreciation of the work of the Cultural Communities Board. mission, goals, and values. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/20/2021 7:00 PM J. LTAC Grant to the City of Kent Economic and Community Development for Contract with JayRay for Tourism Promotion Campaign, Visit Kent - Authorize Economic Development Program Manager, Michelle Wilmot provided the Council with an overview of the LTAC grant to the Economic and Community Development Department for a contract with JayRay for the tourism promotion campaign, "Visit Kent," to maintain the Visit Kent tourism promotion program and web/media presence. Wilmot explained that reduced revenues due to travel restrictions imposed to combat the spread of Covid-19, and anticipating that the travel sector of our economy is not likely to begin a robust recovery until late in 2021, and proposed renewing the agreement with JayRay for basic maintenance and upkeep of our established tourism promotion campaign, Visit Kent, established in 2017 and built in partnership with JayRay. committee. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 4/20/2021 7:00 PM 6. ADJOURNMENT Council President Troutner adjourned the meeting. Meeting ended at 6:41 p.m. Kimberley A. Komoto City Clerk Page 7 of 7 New golf cart leaseHalf Lion Lease AmendmentUpdated Business Plan Next Steps April 13, 2021 Committee of the Whole Quiet Zones Update Quiet Zone Next Steps Continue working with the railroads on crossing modificationsSubmit crossing modification petitions to the UTCConstruction contract documentsConstruct crossing modificationsIssue Notice of EstablishmentMaintain the crossings Quiet Zone Schedule for BNSF and UPRR