HomeMy WebLinkAboutCity Council Committees - Committee of the Whole - 04/13/2021 (2)
KENT CITY COUNCIL
COMMITTEE OF THE WHOLE
Tuesday, April 13, 2021
4:00 PM
THIS IS A REMOTE MEETING
Due to COVID-19 and Health Safety Requirements,
and by Order of the Governor, this is a remote meeting
A live broadcast is available on Kent TV21,
www.facebook.com/CityofKent, and
www.youtube.com/user/KentTV21
To listen to this meeting,
call 1-888-475-4499 or 1-877-853-5257
and enter Meeting ID 956 9618 9907
Mayor Dana Ralph
Council President Toni Troutner
Councilmember Bill Boyce Councilmember Marli Larimer
Councilmember Brenda Fincher Councilmember Zandria Michaud
Councilmember Satwinder Kaur Councilmember Les Thomas
**************************************************************
Item Description Speaker
1. CALL TO ORDER
2. ROLL CALL
3. AGENDA APPROVAL
Changes from Council, Administration, or Staff.
4. EXECUTIVE SESSION
A. Litigation per RCW 42.30.110(1)(i)
5. DEPARTMENT PRESENTATIONS
A. Payment of Bills - Authorize Paula Painter
B. Consultant Services Agreement with EMG Inc, dba MENG Brian Levenhagan
Analysis for Facilities Condition Assessment and Master Nate Harper
Plan - Authorize
C. INFO ONLY: Riverbend Golf Complex Update Pete Petersen
D. Subscription Agreement with SPIDR Tech - Authorize Commander Phil
Johnson
Committee of the Whole Committee of the Whole - April 13, 2021
Regular Meeting
E. Ordinance Amending Title 6 of the Kent City Code Relating Bailey Stober
to Street Banner Provisions - Adopt
F. INFO ONLY: Quiet Zone Update Rob Brown
G. INFO ONLY: Grocery Store Worker COVID 19 Hazard Pay Pat Fitzpatrick
H. INFO ONLY: Resolution Regarding Council Bylaws, Rules Pat Fitzpatrick
and Procedures Eliminating Committee of the Whole and
Establishing Various Committees
I. Vision/Mission/Goals/Values Update Resolution Adopt Derek Matheson
J. LTAC Grant to the City of Kent Economic and Community Michelle Wilmot
Development for Contract with JayRay for Tourism
Promotion Campaign, Visit Kent - Authorize
6. ADJOURNMENT
NOTE: A copy of the full agenda is available in the City Clerk's Office and at
KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk's
Office in advance at 253-856-5725. For TDD relay service, call the Washington
Telecommunications Relay Service 7-1-1.
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FINANCE DEPARTMENT
Paula Painter, Finance Director
220 Fourth Avenue South
Kent, WA 98032
253-856-5264
DATE: April 13, 2021
TO: Kent City Council - Committee of the Whole
SUBJECT: Payment of Bills - Authorize
MOTION: Authorize the payment of bills.
SUMMARY:
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PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT
Julie Parascondola
220 Fourth Avenue South
Kent, WA 98032
253-856-5100
DATE: April 13, 2021
TO: Kent City Council - Committee of the Whole
SUBJECT: Consultant Services Agreement with EMG Inc, dba MENG
Analysis for Facilities Condition Assessment and Master Plan
- Authorize
MOTION: Authorize the Mayor to sign a Consultant Services Agreement
with EMG Inc, dba MENG Analysis for FCA & Master Plan contract, in the
amount not to exceed $223,116.30, subject to final terms and conditions
acceptable to the Parks Director and City Attorney.
SUMMARY: This Consultant Services Agreement is the scope and fees proposed for
Facilities Condition Assessment & Master Plan. This includes meetings, project
management and coordination, facility condition assessment, financial review and
analysis which includes establishing financial models-20-year financial forecast,
operational work planning, and compilation of unified master plan.
BUDGET IMPACT: Establish expenditure budget in the Facilities Operating Fund
funded by Facilities Fund Ending Fund Balance.
SUPPORTS STRATEGIC PLAN GOAL:
Innovative Government - Delivering outstanding customer service, developing leaders, and
fostering innovation.
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
ATTACHMENTS:
1. Consultant Services Agreement (PDF)
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CONSULTANT SERVICES AGREEMENT
between the City of Kent and
EGM Inc, dba MENG Analysis
THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter
the "City"), and EGM Inc, dba MENG Analysis organized under the laws of the State of Washington, located
and doing business at 2001 Western Avenue, Suite 200 Seattle, WA 98121-2114 (hereinafter the
"Consultant").
I. DESCRIPTION OF WORK.
The Consultant shall perform the following services for the City in accordance with the following
described plans and/or specifications:
Scope and Fees Proposal for FCA and Master Plan, which is attached and incorporated as
Exhibit A. This includes meetings, project management and coordination, facility condition
assestment, financial review and analysis which includes establishing financial models-20-
year financial forecast, operational work planning, and compilation of unified master plan.
The Consultant further represents that the services furnished under this Agreement will be performed
in accordance with generally accepted professional practices within the Puget Sound region in effect at the
time those services are performed.
II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in
Section I above immediately upon the effective date of this Agreement. The Consultant shall complete the
work described in Section I by December 31, 2021.
III. COMPENSATION.
A. The City shall pay the Consultant, based on time and materials, an amount not to exceed
$223,116.30 for the services described in this Agreement. This is the maximum amount to
be paid under this Agreement for the work described in Section I above, and shall not be
exceeded without the prior written authorization of the City in the form of a negotiated and
executed amendment to this agreement. The Consultant agrees that the hourly or flat rate
charged by it for its services contracted for herein shall remain locked at the negotiated rate(s)
for a period of one (1) year from the effective date of this Agreement. The Consultant's billing
rates shall be as delineated in Exhibit A.
B. The Consultant shall submit monthly payment invoices to the City for work performed, and a
final bill upon completion of all services described in this Agreement. The City shall provide
payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any
portion of an invoice, it shall notify the Consultant and reserves the option to only pay that
portion of the invoice not in dispute. In that event, the parties will immediately make every
effort to settle the disputed portion.
C. Card Payment Program. The Consultant may elect to participate in automated credit card
payments provided for by the City and its financial institution. This Program is provided as an
alternative to payment by check and is available for the convenience of the Consultant. If the
Consultant voluntarily participates in this Program, the Consultant will be solely responsible
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for any fees imposed by financial institutions or credit card companies. The Consultant shall
not charge those fees back to the City.
IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-
Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in
accordance with Ch. 51.08 RCW, the parties make the following representations:
A. The Consultant has the ability to control and direct the performance and details of its
work, the City being interested only in the results obtained under this Agreement.
B. The Consultant maintains and pays for its own place of business from which the
Consultant’s services under this Agreement will be performed.
C. The Consultant has an established and independent business that is eligible for a
business deduction for federal income tax purposes that existed before the City
retained the Consultant’s services, or the Consultant is engaged in an independently
established trade, occupation, profession, or business of the same nature as that
involved under this Agreement.
D. The Consultant is responsible for filing as they become due all necessary tax
documents with appropriate federal and state agencies, including the Internal Revenue
Service and the state Department of Revenue.
E. The Consultant has registered its business and established an account with the state
Department of Revenue and other state agencies as may be required by the
Consultant’s business, and has obtained a Unified Business Identifier (UBI) number
from the State of Washington.
F. The Consultant maintains a set of books dedicated to the expenses and earnings of its
business.
V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon
providing the other party thirty (30) days written notice at its address set forth on the signature block of
this Agreement. After termination, the City may take possession of all records and data within the
Consultant’s possession pertaining to this project, which may be used by the City without restriction. If the
City’s use of the Consultant’s records or data is not related to this project, it shall be without liability or legal
exposure to the Consultant.
VI. FORCE MAJEURE. Neither party shall be liable to the other for breach due to delay or failure
in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood,
or other natural disaster or acts of government (“force majeure event”). Performance that is prevented or
delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent
to the other that at the time of signing this Agreement, they are able to perform as required and their
performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing
state or national declarations of emergency, or any current social distancing restrictions or personal
protective equipment requirements that may be required under federal, state, or local law in response to
the current pandemic.
If any future performance is prevented or delayed by a force majeure event, the party whose
performance is prevented or delayed shall promptly notify the other party of the existence and nature of
the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be
effective only to the extent and duration of the force majeure event causing the prevention or delay in
performance and, provided, that the party prevented or delayed has not caused such event to occur and
continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation.
Notwithstanding other provisions of this section, the Consultant shall not be entitled to, and the City
shall not be liable for, the payment of any part of the contract price during a force majeure event, or any
costs, losses, expenses, damages, or delay costs incurred by the Consultant due to a force majeure event.
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Performance that is more costly due to a force majeure event is not included within the scope of this Force
Majeure provision.
If a force majeure event occurs, the City may direct the Consultant to restart any work or
performance that may have ceased, to change the work, or to take other action to secure the work or the
project site during the force majeure event. The cost to restart, change, or secure the work or project site
arising from a direction by the City under this clause will be dealt with as a change order, except to the
extent that the loss or damage has been caused or exacerbated by the failure of the Consultant to fulfill its
obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be
borne by the Consultant.
VII. DISCRIMINATION. In the hiring of employees for the performance of work under this
Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the
Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national
origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who
is qualified and available to perform the work to which the employment relates. The Consultant shall execute
the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative
Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement.
VIII. INDEMNIFICATION. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or
suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's
negligent performance of this Agreement, except for that portion of the injuries and damages caused by the
City's negligence.
The City's inspection or acceptance of any of the Consultant's work when completed shall not be
grounds to avoid any of these covenants of indemnification.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,
then, in the event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials,
employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless,
and the Consultant’s liability accruing from that obligation shall be only to the extent of the Consultant's
negligence.
IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION
PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL
INSURANCE, TITLE 51 RCW as an employer, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE
PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER.
In the event the Consultant refuses tender of defense in any suit or any claim, if that tender was
made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court
having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then
the Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and
reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful refusal
on the Consultant’s part.
The provisions of this section shall survive the expiration or termination of this Agreement.
IX. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement,
insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference.
X. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable
accuracy of any information supplied by it to the Consultant for the purpose of completion of the work under
this Agreement.
XI. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings,
designs, reports, or any other records developed or created under this Agreement shall belong to and
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become the property of the City. All records submitted by the City to the Consultant will be safeguarded by
the Consultant. The Consultant shall make such data, documents, and files available to the City upon the
City’s request. The Consultant acknowledges that the City is a public agency subject to the Public Records
Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to
cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. The
City’s use or reuse of any of the documents, data, and files created by the Consultant for this project by
anyone other than the Consultant on any other project shall be without liability or legal exposure to the
Consultant.
XII. CITY'S RIGHT OF INSPECTION. Even though the Consultant is an independent contractor
with the authority to control and direct the performance and details of the work authorized under this
Agreement, the work must meet the approval of the City and shall be subject to the City's general right of
inspection to secure satisfactory completion.
XIII. WORK PERFORMED AT CONSULTANT'S RISK. The Consultant shall take all necessary
precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the
performance of the contract work and shall utilize all protection necessary for that purpose. All work shall
be done at the Consultant's own risk, and the Consultant shall be responsible for any loss of or damage to
materials, tools, or other articles used or held for use in connection with the work.
XIV. MISCELLANEOUS PROVISIONS.
A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its
contractors and consultants to use recycled and recyclable products whenever practicable. A price
preference may be available for any designated recycled product.
B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the
covenants and agreements contained in this Agreement, or to exercise any option conferred by this
Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those
covenants, agreements or options, and the same shall be and remain in full force and effect.
C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and
construed in accordance with the laws of the State of Washington. If the parties are unable to settle any
dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means
of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules
and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in
writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the
parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred
in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or
award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's
right to indemnification under Section VIII of this Agreement.
D. Written Notice. All communications regarding this Agreement shall be sent to the parties at
the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written
notice hereunder shall become effective three (3) business days after the date of mailing by registered or
certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this
Agreement or such other address as may be hereafter specified in writing.
E. Assignment. Any assignment of this Agreement by either party without the written consent
of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment,
the terms of this Agreement shall continue in full force and effect and no further assignment shall be made
without additional written consent.
F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement
shall be binding unless in writing and signed by a duly authorized representative of the City and the
Consultant.
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G. Entire Agreement. The written provisions and terms of this Agreement, together with any
Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative
of the City, and such statements shall not be effective or be construed as entering into or forming a part of
or altering in any manner this Agreement. All of the above documents are hereby made a part of this
Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any
language contained in this Agreement, the terms of this Agreement shall prevail.
H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal
laws, rules, and regulations that are now effective or in the future become applicable to the Consultant's
business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of
the performance of those operations.
I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to
the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes,
emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may
be subject to public review and disclosure, even if those records are not produced to or possessed by the
City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties
and obligations under the Public Records Act.
J. City Business License Required. Prior to commencing the tasks described in Section I,
Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the
Kent City Code.
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K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any
number of counterparts, each of which shall constitute an original, and all of which will together constitute
this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page
to the other by fax or email and that signature shall have the same force and effect as if the Agreement
bearing the original signature was received in person.
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IN WITNESS, the parties below execute this Agreement, which shall become effective on
the last date entered below. All acts consistent with the authority of this Agreement and prior
to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed
to have applied.
CITY OF KENT:
CONSULTANT:
By: _______________________________
By: _______________________________
Print Name: Dana Ralph ________________
Print Name: _________________________
Its: Mayor ___________________________
Its: _______________________________
DATE: _____________________________
DATE: _____________________________
NOTICES TO BE SENT TO:NOTICES TO BE SENT TO:
CONSULTANT: CITY OF KENT:
Attn: Sarah Partap Attn: Brian Levenhagen
EMG Inc, dba MENG Analysis City of Kent
2001 Western Avenue, Suite 200 220 Fourth Avenue South
Seattle, WA 98121-21141 Kent, WA 98032
(206) 838-3797 (telephone) (253) 856-5116 (telephone)
(253) 856-6050 (facsimile)
(206) 587-0588 (facsimile)
APPROVED AS TO FORM:
_________________________________________
Kent Law Department
ATTEST:
_________________________________________
Kent City Clerk
\[In this field, you may enter the electronic filepath where the contract has been saved\]
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DECLARATION
CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY
The City of Kent is committed to conform to Federal and State laws regarding equal opportunity.
As such all contractors, subcontractors and suppliers who perform work with relation to this
Agreement shall comply with the regulations of the City’s equal employment opportunity policies.
The following questions specifically identify the requirements the City deems necessary for any
contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative
response is required on all of the following questions for this Agreement to be valid and binding.
If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the
directives outlines, it will be considered a breach of contract and it will be at the City’s sole
determination regarding suspension or termination for all or part of the Agreement;
The questions are as follows:
1. I have read the attached City of Kent administrative policy number 1.2.
2. During the time of this Agreement I will not discriminate in employment on the basis of sex,
race, color, national origin, age, or the presence of all sensory, mental or physical disability.
3. During the time of this Agreement the prime contractor will provide a written statement to
all new employees and subcontractors indicating commitment as an equal opportunity
employer.
4. During the time of the Agreement I, the prime contractor, will actively consider hiring and
promotion of women and minorities.
5. Before acceptance of this Agreement, an adherence statement will be signed by me, the
Prime Contractor, that the Prime Contractor complied with the requirements as set forth
above.
By signing below, I agree to fulfill the five requirements referenced above.
By:__________________________________________________
For: _________________________________________________
Title: ________________________________________________
Date: ________________________________________________
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CITY OF KENT
ADMINISTRATIVE POLICY
NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998
SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996
CONTRACTORS APPROVED BY Jim White, Mayor
POLICY:
Equal employment opportunity requirements for the City of Kent will conform to federal and state
laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal
employment opportunity within their organization and, if holding Agreements with the City
amounting to $10,000 or more within any given year, must take the following affirmative steps:
1. Provide a written statement to all new employees and subcontractors indicating
commitment as an equal opportunity employer.
2. Actively consider for promotion and advancement available minorities and women.
Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s
nondiscrimination and equal opportunity requirements shall be considered in breach of contract
and subject to suspension or termination for all or part of the Agreement.
Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public
Works Departments to assume the following duties for their respective departments.
1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these
regulations are familiar with the regulations and the City’s equal employment opportunity
policy.
2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines.
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CITY OF KENT
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT
This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the
Agreement.
I, the undersigned, a duly represented agent of
Company, hereby acknowledge and declare that the before-mentioned company was the prime
contractor for the Agreement known as that was entered
into on the (date), between the firm I represent and the City of
Kent.
I declare that I complied fully with all of the requirements and obligations as outlined in the City
of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity
Policy that was part of the before-mentioned Agreement.
By: __________________________________________
For: _________________________________________
Title: ________________________________________
Date: ________________________________________
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Brian Levenhagen
City of Kent Project Manager
Subject: Scope & Fee Proposal for FCA & Master
February 23, 2021
Dear Brian,
Per our conversation this morning, here is our updated fee proposal. This version includes the
corrections to task 5 (previously called task 6) and task 2, and eliminates the ADA transition plan
from this scope of work.
We propose the following tasks and subtasks for each piece of project scope.
Task 1. Meetings, Project Management, & Coordination
1.1Initial Meeting/ Project Kickoff (including prep)
1.2Create Project Plan, Schedule, & Security Clearance
1.3Engagement/Understanding Meeting with City Stakeholders
1.4Weekly Update Meetings to City (assume 26)
Total Fee $15,630
Task 2. Facility Condition Assessment
2.1Facility Condition Questionnaires & Interviews
2.2Organize and Review Energy Use Data (Power, Gas, Water)
2.3Confirm Facility Inventory and Naming
2.4Set up Database Cost Models & Custom Deficiency Categories
2.5Onsite Pilot Field Assessment
2.6Condition & Inventory Documentation
2.7Draft Condition Report
2.8Discussion with City/ Edits
2.9Condition Assessment
2.10Onsite Field Assessment
2.11Documentation of Conditions
2.12Data Consolidation & QC
2.13Deficiency Cost estimates, predictive cost models, & facility replacement values
2.14Draft Condition Assessment Report
2.15Meeting to Discuss Report
2.16Edits & Final Condition Assessment Report
2.17Presentation of Findings
Mileage cost estimate: $903 (not broken into priorities)
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Total Fee $108,658 breakouts by priority below
Priority 1 = 83% or about $91,927
Priority 2 = 11% or about $12,183
Priority 3 = 4% or about $4,430
Priority 4 = 2% or about $2,215
Mileage = $903
Task 3. Financial Review & Analysis
3.1 Facilities Maintenance Fund Evaluation
Prepare for and meet with City staff to review and understand FF
Evaluate City's existing FF financial models, funding sources, and financial policies
Determine City's goals, objectives and what they would like to see changed
3.2 Research/survey funding sources
Research available and alternative sources of funding
Identify source, availability, and funding rules/regulations/limitations
Document sources of funding, including assessment of probability and
administrative/policy considerations of each source
Prepare for and meet with City staff to review alternative and preferred funding
sources
3.3 Establish financial models 20-year financial forecast
Develop financial models with multi-level modeling capabilities for each facility based
upon City preferences/direction
Incorporate FCA deficiencies
Develop long-term facility renewal/replacement rates and reserve strategies
Prepare facility specific and citywide financial dashboards to facilitate decision
making and comparison of alternatives
3.4 Facilitate financial workshop with City staff
Prepare for and meet with City staff to review financial models and strategies
Determine preferred scenarios and alternatives
Prepare for and meet with City staff to review final financial models, revise models as
needed
Finalize financial models and preferred funding strategies
Total Fee $47,320
Task 4. Operational Work Planning
4.1 Field spot check and update major equipment (boilers, chillers, large pumps, water
heaters, air handling units, generators, etc.) $2,050
4.2 Update facility maintenance standards (e.g., delete non-existent systems and add missing
systems, including fire sprinkler). $2,600
4.3 Pictures of major equipment for use in CMMS. $1,425
4.4 Inventory major electrical equipment (switchgear, large transformers, large UPS/inverters,
etc.). $2,050
4.5 Develop "inventory" for MEP distribution (piping, ductwork, control wiring, etc.) $1,000
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4.6 Develop "inventory" for general non-equipment maintenance items such as site, paving,
structures, finishes, and roofing. $2,050
4.7 Assess existing PM program including training, shops, warehouse, safety, etc. $2,600
4.8 Estimate date of original installation and score condition of major equipment. $2,600
Task 5. Compilation of Unified Master Plan
5.1 Review all previous deliverables for consistency/harmonization
5.2 Stakeholder Engagement/Workshops
5.3 Draft Master Plan
5.4 Edits & Final Master Plan
5.5 Final Presentation(s)
Total Fee $14,850
Contingency:
The 10% contingency is added to cover unplanned additional work that may arise, or for
additional financial scenarios to be analyzed if requested by the finance group. This fund would
only be accessible with written approval from the City before using it.
Total Contingency 20,283.30
This table summarizes the costs per task and adds a 10% contingency allowance.
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After reviewing this proposal, please call me with any questions or to discuss further.
Signed,
Sarah Partap
Project Manager
MENG Analysis
206-838-9797
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6/D
PARKS, RECREATION AND COMMUNITY SERVICES
DEPARTMENT
Julie Parascondola
220 Fourth Avenue South
Kent, WA 98032
253-856-5100
DATE: April 13, 2021
TO: Kent City Council - Committee of the Whole
SUBJECT: INFO ONLY: Riverbend Golf Complex Update
SUMMARY: Golf Complex Manager, Pete Peterson will provide the Council with an
update on the driving range remodel and expansion project and how the golf
complex handled the challenges of 2020.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
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6/E
POLICE DEPARTMENT
Rafael Padilla, Police Chief
220 Fourth Avenue South
Kent, WA 98032
253-852-2121
DATE: April 13, 2021
TO: Kent City Council - Committee of the Whole
SUBJECT: Subscription Agreement with SPIDR Tech - Authorize
MOTION: Authorize the Mayor to sign a three-year Subscription Agreement
with SPIDR Tech, in an amount not to exceed $107,417, to obtain access to
crime, subject to final terms and conditions acceptable to the Police Chief
and City Attorney.
SUMMARY: Access to the SPIDR Tech platform will further the Kent Police
of Kent. The SPIDR Tech Platform is designed to incorporate relevant data from our
Records Management System (RMS) and/or Computer Aided Dispatch (CAD)
system to automatically generate and send customized text and email messages to
victims of crime and reporting parties. Subsequently, customers will receive mobile-
friendly surveys comprised of questions chosen by our agency that can be utilized
to measure community trust and satisfaction. The total cost of the subscription fees
over the three-year term is roughly $107,417 ($32,521 per year, plus tax at
10.1%).
This subscription has three platform modules: Patrol, Investigations and Insights:
· Patrol Module. The module for patrol integrates with our current Computer
Aided Dispatch to automatically send text messages to reporting parties after
a call for service is generated. These messages are customizable based on
updates can automatically be sent to the reporting party if an officer is
delayed or diverted from the call keeping them informed. After the call for
service is concluded, another text can be sent with the case number, type of
incident or crime that had occurred, and the officer who had responded to
their call from service.
· Investigations Module. The module for investigations will integrate with our
current RMS system to automatically generate and send customized texts
and email messages to victims of crimes. These messages should also
decrease administrative calls to our records and investigative departments by
proactively providing the most commonly requested information. Some
examples would be notifying the victim of the case number, the name of the
Qbdlfu!Qh/!29
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responding officer, the name of the detective assigned to the case, next
steps in the investigation process, and information for victim resources to
name a few.
· Insights Module. The insights module are surveys delivered to the reporting
party and crime victims via email and/or text message following an
interaction with our department. These surveys enable us to benchmark and
track community perception, request feedback, and can be used to better
serve our community.
The funding for this service was originally approved under the 2020 bi-annual
budget.
BUDGET IMPACT: Requesting funds come out of the Red Light Camera Fund.
SUPPORTS STRATEGIC PLAN GOAL:
Innovative Government - Delivering outstanding customer service, developing leaders, and
fostering innovation.
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
ATTACHMENTS:
1. SPIDR Tech Kent PD Proposal (PDF)
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OFFICE OF THE MAYOR
Mayor Dana Ralph
220 Fourth Avenue South
Kent, WA 98032
253-856-5710
DATE: April 13, 2021
TO: Kent City Council - Committee of the Whole
SUBJECT: Ordinance Amending Title 6 of the Kent City Code Relating to
Street Banner Provisions - Adopt
MOTION: Adopt Ordinance No. 4401, amending Title 6 of the Kent City
Code by adopting a new chapter 6.17 establishing standards for street
banners, pole banners and electronic messaging center signs, and also
amending the provisions within Kent City Code 15.06.060 referencing
banners.
SUMMARY: This ordinance adopts a new chapter 6.17, setting up a legal
framework to allow public service messages; announcements for community
events; and announcements for events at city-owned facilities to be displayed on
street banners hung across the City rights-of-
messaging center signs. In addition, these types of messages as well as art may be
displayed upon pole banners on City-owned streetlights.
This city-owned infrastructure is not a public forum, but rather a limited public
forum. As such, these facilities may only be used for the particular purposes
described in this ordinance. Specifically, street banners, pole banners, and
electronic messaging center signs may only be used to display promotions for
community events located in the City and sponsored by the City and/or a Kent-
based nonprofit organization; promotions for tenants or events at a city-owned
facility; and public service messages. Public service messages are those displayed
by a governmental agency intended to protect and regulate the public health and
safety or to convey information or news of interest to the general public.
Any street or pole banners hung across the right-of-way or on streetlights must
also meet specified technical requirements and must be installed by City staff. This
helps ensure that the banners are professionally produced, meet safety standards,
and do not create any confusion with traffic signals or signs. The Public Works
Director, Street Manager and Communications Manager will all be involved in the
approval of street and poles banners and the messaging on these banners and on
the electronic messaging center sign.
BUDGET IMPACT: None.
SUPPORTS STRATEGIC PLAN GOAL:
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Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
ATTACHMENTS:
1. Ordinance (PDF)
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ORDINANCE NO. 4401
AN ORDINANCE of the City Council of the
City of Kent, Washington, amending Title 6 of the
Kent City Code by adopting a new chapter 6.17
establishing standards for the display of public
service messages, events, and artwork on street
banners, pole banners and electronic messaging
center signs and also amending the provisions within
Kent City Code 15.06.060 referencing banners.
RECITALS
A. The City desires to allow for the display of public service
messages, announcements promoting events or tenants at city-owned
facilities, and community events, on street banners hung from city-owned
infrastructure across city rights-of-way, on city-owned infrastructure and on
electronic messaging center signs. Additionally, the City would like to allow
for the display of art on city-owned infrastructure, such as streetlights.
B. The city-owned infrastructure and electronic messaging center
signs upon which the street and pole banners may be hung are not open
public forums. They are limited public forums that can be used only for the
specific purposes described in this ordinance.
C. This ordinance establishes minimum rules and regulations to
safely allow for the display of street banners and pole banners and a process
by which organizations and other applicants may apply for the display of
1 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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street and pole banners and messages on the electronic messaging center
signs.
D. This ordinance also amends the references within
KCC 15.06.060 to banners, specifying that pole and street banners are
regulated within this new chapter 6.17. Additionally, the outdated term
Ðwheelchair rampÑ has been replaced with curb ramp in this same section.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY ORDAIN AS FOLLOWS:
ORDINANCE
SECTION 1. Î New Chapter. Title 6 of the Kent City Code is amended
by adding a new chapter 6.17, entitled ÐStreet banners, pole banners, and
electronic messaging center signs standards,Ñ to read as follows:
CHAPTER 6.17
STREET BANNERS, POLE BANNERS, AND ELECTRONIC MESSAGING
CENTER SIGNS STANDARDS
Sec. 6.17.010. Purpose.
A. The purpose of this chapter is to establish minimum rules and
regulations to safely allow for the display of public service messages;
announcements promoting events or tenants at city-owned facilities;
community events; and artwork on street banners hung from city-owned
infrastructure across city rights-of-way, on city-owned infrastructure, and
on electronic messaging center signs.
2 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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B. The city-owned infrastructure and electronic messaging center signs
upon which the street and pole banners are hung are not open public forums.
They are limited public forums that can be used only for the specific purposes
described in this chapter 6.17 KCC.
Sec. 6.17.020. Definitions. The following words, terms, and phrases,
when used in this chapter, shall have the meanings ascribed to them in this
section, except where the context clearly indicates a different meaning:
A. City-owned infrastructure means poles, street light standards, or
other street-related appurtenances located in rights-of-way and owned by
the city of Kent.
B. City-sponsored means an organization that receives funding from the
city; has a contractual relationship with the city; receives in-kind services
from city staff; or the city of Kent is a member of the applying organization.
C. Communications manager means the cityÓs communications manager
or the managerÓs designee.
D. Director means the city of Kent public works director, or designee.
E. Electronic messaging center sign means a variable message sign that
utilizes computer-generated messages or some other electronic means of
changing copy. These signs include displays using incandescent lamps,
LEDs, LCDs, or PDPs.
F. Pole banner means a banner which is hung vertically from city-owned
infrastructure in the right-of-way.
3 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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G. Public service message means a message posted and displayed by a
governmental agency intended to protect and regulate the public health and
safety or to convey information or news of interest to the general public.
H. Street banner means a sign composed of a durable, non-rigid
material such as cloth or canvas which is hung above or across a right-of-
way.
I. Street manager means the department of public works street and
vegetation manager, or designee.
Sec. 6.16.030. General Requirements.
A. Street banners, pole banners, and electronic messaging center signs
may only be used to display:
1. Promotions for community events located in the city of Kent
and sponsored by the city and/or a Kent-based nonprofit organization;
2. Promotions for tenants or events at a city-owned facility; and
3. Public service messages.
Street banners and pole banners may also be used to display decorative
images or public art.
B. Organizations displaying on street banners, pole banners, and
electronic messaging center signs may not discriminate in regard to race,
creed, color, national origin, sex, religion, age, marital status, veteran
4 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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status, disability status, sexual orientation, or any other basis prohibited by
federal, state, or local law.
C. Promotions, public service messages and decorative images shall not:
1. Advertise products or services;
2. Contain political or campaign messaging or graphics;
3. Contain language that discriminates in regard to race, creed,
color, national origin, sex, religion, age, marital status, veteran status,
disability status, sexual orientation, or any other basis prohibited by federal,
state, or local law; or
4. Contain corporate names or logos that exceed ten percent of
the area of each side of the total banner area.
D. Decorative images and art shall enhance the overall appearance,
image, and design character of the street.
Sec. 6.17.040. Standards. Street banners, pole banners, and messaging
on the cityÓs electronic messaging center signs shall comply with the
standards as set forth in this Section.
A. Street banners:
1. shall only be installed at pre-approved locations;
2. shall maintain minimum clearance of fifteen feet above all non-
roadway right-of-way surfaces and twenty feet above all roadway surfaces;
5 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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3. shall have a minimum size of three feet high by twenty-five
feet wide and a maximum size of four feet high by thirty feet wide;
4. shall be manufactured or produced by a commercial banner
company, not homemade;
5. shall have wind load slots or flaps;
6. shall have grommets spaced approximately every three feet
along the top and bottom of the banner placed one-half inch to three-
quarters inch from the center of the grommet to the finished edge. All four
corner grommets must be reinforced so as not to rip;
7. shall limit the amount of text and the number of colors to avoid
distracting drivers;
8. shall not create confusion with traffic signals or signs by
including words on a banner such words as STOP, YIELD, SLOW, etc. Neither
shall the banner contain icons of any traffic signaling, colorations or
instructions;
9. shall not include internet addresses or e-mail addresses,
including domain names and uniform resource locators (URL);
10. shall be printed on both sides; and
11. shall have graphics and message approved prior to being hung.
6 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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B. Pole banners:
1. shall only be installed at pre-approved locations;
2. shall be eighteen inches wide by fifty-nine inches long;
3. shall be manufactured or produced by a commercial banner
company, not homemade;
4. shall be printed on both sides; and
5. shall have graphics and message approved prior to being hung.
C. Messaging on the cityÓs electronic messaging center signs shall not
contain video, animation, blinking or flashing messages or images, and shall
not change message more than eight times per minute.
Sec. 6.17.050. Priority Use for Street Banners, Pole Banners
and Electronic Messaging Center Signs. The city of Kent, its programs
and city-owned facilities have priority use of street banners, pole banners,
and electronic messaging center signs. Other governmental, utility, or Kent-
based non-profit organizations working in partnership with the city will have
use of city-owned infrastructure to display street banners, pole banners or
the use of the cityÓs electronic messaging center sign on a prioritized space
available basis as specified within this section 6.17.050 and in compliance
with section 6.17.060.
7 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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A. Priority 1. Emergency notifications; and the city of Kent, its
departments, programs, committees, and events and tenants at city-owned
facilities.
B. Priority 2. Special districts, utilities and community-based non-profits
organizations serving the city of Kent.
C. Priority 3. Other public service messages.
Sec. 6.17.060. Approval, Applications, and Fees.
A. Approval required. No person shall install or cause to be installed a
street banner, a pole banner, or electronic messaging center sign without
approval in conformance with this chapter. Approval for street banners or
pole banners shall be issued only upon approval by the director with
concurrence from the street manager and communications manager. The
communications manager is responsible for the approval of an application
to display messaging on electronic messaging center signs.
B. Application timing. Applications to install a street banner, pole banner
or messaging on electronic messaging center signs must be submitted at
least thirty days in advance of the installation and no more than six months
prior to the proposed installation.
C. Required information.
1. Organization name;
2. Copy of IRS tax-exempt certificate;
8 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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3. Organization contact information;
4. Description and date of community event; text of public service
message; or depiction of art work for pole banner(s); and
5. Proposed location for street banner or pole banner(s).
D. Installation and Removal.
1. All street banners, pole banners, and messaging on electronic
messaging center signs will be installed and removed by city staff, as
directed by the street manager or the communications manager on a
scheduled installation or removal date. The street manager will maintain a
list of approved locations for street banner and pole banner installations,
which may be updated at the CityÓs sole discretion.
2. Street banners and pole banners shall be hung no more than
one month in advance of a community event and city staff will remove street
banners and pole banners approximately within three business days
following the event.
3. Street banners and pole banners must be delivered to the City
of Kent Public Works Department no later than five business days prior to
the scheduled installation date. Street banners and pole banners received
late will only be hung as workload allows.
4. Organizations must collect all street and pole banners within
fourteen days of removal. Any banners remaining on or after the fifteenth
day will be considered abandoned and disposed of by the City.
9 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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5. Fees for installation and removal of the street banners or pole
banners by city staff will be charged at the staffÓs established billable rate
plus the cost of any materials necessary for the installation or removal.
These fees shall be payable in advance.
6. Fees for use of the electronic messaging center signs will be
charged at the established rate.
Sec. 6.17.070. Administration. The communications manager
is authorized to implement and administer this section and to develop a
policy and procedures to implement and enforce this section. This policy
may include, but is not limited to, setting forth additional priorities for
applications to install a street banner or pole banner or display messaging
on the cityÓs electronic messaging center sign and to designate specific
geographical areas within the city in which commercial and promotional
advertising may be permitted on pole banners.
Sec. 6.17.080. Enforcement.
A. Any street or pole banner installed without approval may be removed
by City staff and destroyed if not claimed within seven calendar days. The
owner of the street or pole banners will also be assessed the costs and
expenses related to removal of the street or pole banner(s) by City staff.
B. All other signs are prohibited for private purposes on any equipment,
facilities and structures, including, but not limited to, power poles, telephone
poles, street light standards, sign posts, trees, traffic controllers, markers,
railings, bridges, overpasses, and public buildings.
10 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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SECTION 2. Î Amendment Î KCC 15.06.060. Section 15.06.060 of
the Kent City Code, entitled ÐRegulations for public places and city right-of-
way,Ñ is amended as follows:
Sec. 15.06.060. Regulations for public places and city right-
of-way.
Signs may be placed on a public place without a permit only as follows:
A. Portable signs. Portable signs as defined herein may be placed on a
public place without a permit upon the following conditions:
1. The location of the sign shall not reduce or obstruct pedestrian
passage on the sidewalk to less than four feet to the nearest street trees,
utility poles, traffic control signs and devices, parking meters, fire hydrants,
buildings and other similar devices and structures. Furthermore, such
placement shall be consistent with any applicable standards established by
the Americans with Disabilities Act and shall not obstruct vehicular traffic or
parking or the use of any crosswalk, wheelchair curb ramp, bus, or taxi zone.
2. No portable signs shall be installed or placed upon power poles,
telephone poles, street light standards, sign posts, trees, traffic controllers,
markers, on any railing, fence, bridge, overpass, street, crosswalk, public
building, or lawn or open area surrounding any public building.
3. No portable sign shall be placed within 10 feet of a driveway,
wheelchair curb ramp, crosswalk, or intersection or placed or situated on a
public place in such a way as to constitute a threat to the health, safety and
welfare of the public or interfere with the use of the public place. Such signs
shall not obstruct sight distance per KCC 15.06.040(D).
11 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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4. Portable signs shall be installed so that the top of the sign does
not exceed an elevation of 36 inches higher than the height of the sidewalk,
bike path or walkway. Where these improvements do not exist, the 36-inch
height limitation shall be measured from the highest edge of the street, alley
or driveway. Signs may also not exceed a width of 36 inches and shall not
be installed in locations where the width of the sign would impede safe
travel.
5. Portable signs shall be constructed of weather-resistant wood,
metal or plastic. Canvas, cardboard and paper signs are prohibited.
6. Attachment of paper, plastic, balloons, or cardboard to a sign
is not permitted if such attachment extends the approved height or width of
the sign.
7. Portable signs shall not be weighted down, or otherwise
attached to public property in such a way as to resist impact by a traveling
vehicle, bicycle or pedestrian.
B. Banners. Street Banners and pole banners may be placed on a public
placecity-owned infrastructure only by permit approval pursuant to the
provisions of this chapterchapter 6.17 of the Kent City Code.
C. Other. All other signs are prohibited on public places for private
purposes and on any equipment, facilities and structures located upon public
places, including, but not limited to, power poles, telephone poles, street
light standards, sign posts, trees, traffic controllers, markers, railings,
bridges, overpasses, and public buildings.
12 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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D. Removal. Owners of signs and banners displayed for temporary
events shall be responsible for their removal within seven calendar days
following the last date of the event or the activity for which the signs were
displayed. Signs that are faded, torn, broken or otherwise in a state of
disrepair shall be removed by the owner immediately.
SECTION 3. Î Severability. If any one or more section, subsection,
or sentence of this ordinance is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this ordinance
and the same shall remain in full force and effect.
SECTION 4. Î Corrections by City Clerk or Code Reviser. Upon
approval of the city attorney, the city clerk and the code reviser are
authorized to make necessary corrections to this ordinance, including the
correction of clerical errors; ordinance, section, or subsection numbering; or
references to other local, state, or federal laws, codes, rules, or regulations.
SECTION 5. Î Effective Date. This ordinance shall take effect and be
in force 30 days from and after its passage, as provided by law.
April 20, 2021
DANA RALPH, MAYOR Date Approved
ATTEST:
April 20, 2021
KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted
April 23, 2021
Date Published
13 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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APPROVED AS TO FORM:
ARTHUR ÐPATÑ FITZPATRICK, CITY ATTORNEY
14 Adopt Chapter 6.17 KCC
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Street Banners, Pole Banners
and Electronic Messaging Center Signs
and amend KCC 15.06.060
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PUBLIC WORKS DEPARTMENT
Chad Bieren, PE - Public Works Director
220 Fourth Avenue South
Kent, WA 98032
253-856-5600
DATE: April 13, 2021
TO: Kent City Council - Committee of the Whole
SUBJECT: INFO ONLY: Quiet Zone Update
SUMMARY: Staff will provide an update on the efforts to establish a quiet zone on
the Union Pacific and Burlington Northern Santa Fe railroads through Kent.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
ATTACHMENTS:
1. QZ Timeline (PDF)
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ublic authorit
p
e time to make
et zone. This notice is
cy responsible for grade
uirements for a
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s; Final Rule. Provides the re
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-Rail Grade Crossin
y
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g
49 CFR Parts 222 and 229, Use of Locomotive Horns at Hiestablish and maintain a quiet zone. First enacted in April 2005 and amended in April 2006.The Washington State Utilities and
Transportation Commission.
The Notice of Quiet Zone Establishment. A formal document stating that the that a public authority will be establishing a quirequired to be sent by the local authority proposing the
quiet zone to all railroads operating at the crossings, the state agencrossing safety, and the state agency responsible for highway road safety. We have agreed to a 60-day NOE so the
railroads havchangestotheirpractices
UTC-
NOE-
FRA Train Horn Rule-
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OFFICE OF THE CITY ATTORNEY
Pat Fitzpatrick, City Attorney
220 Fourth Avenue South
Kent, WA 98032
253-856-5770
DATE: April 13, 2021
TO: Kent City Council - Committee of the Whole
SUBJECT: INFO ONLY: Grocery Store Worker COVID 19 Hazard Pay
SUMMARY:
UFCW 21, have asked the Kent City Council to consider an ordinance that would
provide hazard pay for grocery store workers during the COVID 19 pandemic. The
NW Grocery Association has expressed to the council opposition to hazard pay. Two
councilmembers have asked to discuss this matter at the April 13, 2021, Committee
of the Whole meeting.
regarding this matter. The following materials are provided as attachments:
Email received by the council on March 26, 2021, from Joshua Solorio of the
grocery store workers union UFCW 21
Email received by the council on March 31, 2021, from Holly Chisa of the NW
Grocery Association
List of apparent grocery stores/markets in Kent
Ordinance passed by the city of Burien on February 8, 2021
Ordinance passed by King County on March 11, 2021
It appears that Seattle, Burien, and Bainbridge Island as well as King County are
the Washington agencies that have passed ordinances similar to that at issue here.
The Law Department also conducted a search of court records to determine
whether any lawsuits have been filed by grocery store owners/operators against
cities that have passed such ordinances. The City was able to find a federal lawsuit
has been filed in the 9th Circuit Court of Appeals. A federal lawsuit was also filed
against the city of Burien. That matter is scheduled for hearing on April 9, 2021
(an update will be provided if available).
ATTACHMENTS:
1. Email received on March 26, 2021 (PDF)
2. Email received on March 31, 2021 (PDF)
3. List of Grocery Stores in Kent as of 040121 (PDF)
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4. Ordinance passed by City of Burien (PDF)
5. Ordinance passed by King County (PDF)
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LIST OF GROCERY STORES IN KENT
This is a list of obvious or potential grocery stores in Kent based on internet research.
The list was generated on April 1, 2021. It is not clear if all these stores are currently
open and operating. The number of employees who work at each store and the size
of the store in terms of square footage or space dedicated to groceries is unknown
at this time.
Fred Meyer (Kroeger) (2 locations)
QFC (Kroeger)
Safeway (3 locations)
Trader Joe's
Grocery Outlet (2 locations)
WinCo Foods
Target (Kent location has a grocery section)
Hong Kong Market
Ravi Video
Save U More
Best Groceries
Altha's Louisiana Cajun Store & Deli
La Huerta Mexican and Latin Market
99 Ranch Market
Nature's Market
Don Chanos Tienda
Soltero's Market Mexican Store
Apna Frooticana
KK Market
Apna Bazar
India Village Grocery Store
Teresita's Mini Market
Bah African Store
West Hill Market
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OFFICE OF THE CITY ATTORNEY
Pat Fitzpatrick, City Attorney
220 Fourth Avenue South
Kent, WA 98032
253-856-5770
DATE: April 13, 2021
TO: Kent City Council - Committee of the Whole
SUBJECT: INFO ONLY: Resolution Regarding Council Bylaws, Rules and
Procedures Eliminating Committee of the Whole and
Establishing Various Committees
SUMMARY: By Resolution No. 1562, the Kent City Council established its original
rules and procedures for the city council, council meetings, and meetings of council
committees. From time to time, the council rules and procedures are reviewed and
amended. The council rules and procedures were last amended on September 17,
2019, by Resolution No. 1994, which eliminated multiple committees and created
the committee of the whole.
The council has determined that it is in the interest of the City to eliminate the
committee of the whole process, and reestablish various standing committees of
the council. By this resolution, the committee of the whole is eliminated and the
following standing committees of the council are created: operations and public
safety, economic and community development, parks and human services, and
public works. The operations and public safety committee will be a committee of the
entire council. All other committees will consist of three councilmembers. Meeting
dates and times will be established in accordance with the resolution and the new
committee process will be effective starting August 30, 2021.
The resolution was first considered at the March 23, 2021 committee of the whole
meeting. Various changes were requested. This matter appears now for
consideration and discussion. All changes made after the March 23 committee
meeting are highlighted for ease of review.
SUPPORTS STRATEGIC PLAN GOAL:
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
ATTACHMENTS:
1. Council Bylaws - Resolution (PDF)
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RESOLUTION NO. _____
A RESOLUTION of the City Council of the City of
Kent, Washington, repealing Resolution No. 1994 and
enacting a new resolution relating to the bylaws, rules and
procedures for the city council, council meetings, and
council committee meetings.
RECITALS
A. By Resolution No. 1562, the Kent City Council established its original
rules and procedures for the city council, council meetings, andmeetings of council
committees.
B. From time to time, the council rules and procedures are reviewed and
amended. The council rules and procedures were last amended on September 17,
2019, by Resolution No. 1994, which eliminated multiple committees and created
the committee of the whole.
C. This resolution updates and revises the Kent City Council rules and
procedures by eliminating the committee of the whole and reverting back to
individual committees.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,WASHINGTON,
DOES HEREBY RESOLVE AS FOLLOWS:
1 City Council Bylaws
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RESOLUTION
SECTION 1. Î Resolution No. 1994 Repealed. Resolution No. 1994, relating
to the rules and procedures for the city council, council meetings, and council
committee meetings is hereby repealed in its entirety.
SECTION 2. Î New Rules and Procedures Adopted. New Kent City Council
Bylaws, Rules and Procedures, attached as Exhibit A and incorporated by this
reference, are hereby adopted, and shall govern the city council and all meetings of
the city council and its committees.
SECTION 3. Î Savings. If any section, subsection, paragraph, sentence,
clause or phrase of this resolution is declared unconstitutional or invalid for any
reason, such decision shall not affect the validity of the remaining portions of this
resolution.
SECTION 4. Î Ratification. Any act consistent with the authority and prior
to the effective date of this resolution is hereby ratified andaffirmed.
SECTION 5. Î Corrections by City Clerk or Code Reviser. Upon approval of
the City Attorney, the City Clerk and the code reviser are authorized to make
necessary corrections to this resolution, including the correction of clerical errors;
references to other local, state or federal laws, codes, rules, or regulations; or
resolution numbering and section/subsection numbering.
SECTION 6. Î Effective Date. With the exception of Section 4.3 of Exhibit A
Commented \[FP1\]: Thisis
to this resolution which shall take effect immediately, this resolution shall take effect
necessarytoallowcommittee
memberappointmentsprior
and be in force starting on August 30, 2021.
tocommitteemeetingdates.
Commented \[FP2\]: The
dateofAugust30isnecessary
intheeventacommittee
meetingoccursonthefirst
WednesdayorThursdayof
themonth.September1isa
Wednesday.
DANA RALPH, MAYOR Date Approved
2 City Council Bylaws
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ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted
APPROVED AS TO FORM:
ARTHUR ÐPATÑ FITZPATRICK, CITY ATTORNEY
3 City Council Bylaws
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EXHIBIT A
City Council Bylaws
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KENT CITY COUNCIL BYLAWS, RULES AND PROCEDURES
Article I Î PURPOSE
Section 1.1. Purpose Î Suspension of Rules. The following rules and
procedures are hereby adopted and shall constitute the councilÓs bylaws and shall
govern the city council and all meetings of the city council and its committees
unless suspended by the city council. Failure to fully conform to these rules and
procedures will not render any action by the city council or any of its committees
invalid nor shall these rules and procedures be deemed to provide any citizen
rights that he or she does not already have by operation of law.
Article II Î COUNCIL PRESIDENT Î MAYOR PRO TEMPORE
Section 2.1 Election - Term. The city council shall elect from its members a
president of the council during the month of January in the even numbered years
or as soon thereafter as possible. The council president shall serve a two-year
Commented \[FP3\]: Sugge
term. In the event the term of the council president becomes vacant prior to the
stedbytheCityAttorney.
Currentrulesdonotspeakto
scheduled end of the term, a new council president shall be selected by the council
acouncilpresidentvacancy.
who shall serve the remaining term of the vacated position.
Commented \[FP4\]: Chang
esͻĻƌĻĭƷĻķͼtoͻƭĻƌĻĭƷĻķͼ
Section 2.2 Mayor Pro Tempore. The council president shallserve as mayor
pro tempore and shall preside at all meetings of the council when the mayor is
the council president shall
not present. Although presiding as mayor pro tempore,
retain all powers and rights inherent to a councilmember and to the council
president, including, without limitation, voting powers. The mayor pro tempore
shall act as mayor and assume the authority and perform the mayorÓs duties
whenever there is a vacancy inthe Office of the Mayor or the mayor is unable for
any reason to discharge his or her duties. The assumed duties shall include, but
not be limited to, acting as signatory to documents requiring execution by the
1 City Council Bylaws
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mayor, issuing proclamations and declarations, and extending official recognition
of groups and events.
Section 2.3 President Pro Tempore. The council president may appoint a
president pro tempore to discharge the duties of the council president when the
council president is unable to discharge his or her duties. If the president pro
tempore has not been appointed oris otherwise absent or unavailable, the longest
serving councilmember,either by consecutive or non-consecutive terms, shall be
deemed the acting president pro tempore. If two or more councilmembers qualify
to be president pro tempore, then the City Clerk or her or his designee shall select,
by lottery and in the presence of two witnesses, one name from the names of the
group of eligible councilmembers, and the councilmember whose name is selected
shall fill the vacant president pro tempore position.
Section 2.4 Duties and Responsibilities. The council president shall perform
the following duties and responsibilities:
1. Administer the council budget, including oversight and approval of
expenditures;
2. Set the councilÓs agenda in accordance with these rules, in
Commented \[FP5\]: This
coordination with the mayor chief administrative officer and city
changerecognizesthatthe
clerkÓs office;
Mayorhasnopersonalrolein
establishingtheagendaand
delegatesthiscoordination
3. Refer proposed ordinances and resolutions to council committee;
dutytotheCAO.
4. Call for a workshop or a meeting of the council committee of the
whole, as needed, or request a special or emergency meeting;
5. In cooperation with the mayor, ensure adequate council facilities,
equipment and support, with council consent;
6. Direct correspondence on behalf of the council as appropriate,with
consent of council;
7. Act as council liaison to the mayorÓs office on policy issue
consideration, including elements of timing;
2 City Council Bylaws
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8. Appoint the membership of ad hoc committees or boards and the ad
hoc committee or board chairpersons chairsin accordance with this
resolution and applicable ordinances;
9. Substitute for an absent councilmember or designate another
councilmember to substitute on any of the councilÓs committees or
boards;
10. Coordinate and schedule annual retreats or other meetings for
review and update of council visions and goals for the city or to
address other council matters;
11. Gather information on regional issues and attend regional meetings,
as appropriate and applicable, to represent the councilÓs views, or in
the alternative, designate other councilmembers to represent the
city and the council on specific regional issues or meetings;
12. Serve as a council focal point for council, mayor, and staff; and
13. Discern councilmembersÓ areas of interest and/or expertise.
Article III Î COUNCIL MEETINGS
Section 3.1 Regular Meetings. The councilÓs regular meetings will occur at the
time, date and place established in Chapter 2.01 of the Kent City Code.
Section 3.2 Special and Emergency Meetings. Special meetings shall be held
as provided by law. If, by reason of fire, flood, earthquake or other emergency
there is a need for expedited action of the council to meet the needs imposed by
the emergency, the mayor or council president may provide for a meeting site
other than the regular meeting site and the meeting notice requirements
established by law or in this resolution may be suspended.
Section 3.3 Presiding Officer at Meetings. The mayor shall be the presiding
officer for all meetings of the council. If the mayor is not present, the council
president shall be the presiding officer. In the absence of the mayor and council
presiding officer.
president, the president pro tempore shall be the
3 City Council Bylaws
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Section 3.4 Forfeiture of Office. Pursuant to RCW 35A.12.060, a
councilmemberÓs position shall become vacant if he or she fails to attend three
consecutive regular meetings of the council without being excused by the council.
Section 3.5 Quorum. At all meetings of the council, a majority of the full council
membership, or not less than four councilmembers, shall constitute a quorum for
the transaction of business.
Commented \[FP6\]: Per
Section 3.6 Remote Attendance of Councilmembers Î Remote Meetings.
thelastCOWdirective,this
newsection,whichallowsfor
Subject to the below requirements, a councilmember may attend a council
theremoteattendanceof
councilmembers,replacesa
meeting remotely. A councilmemberÓs remote attendance is permitted for the
formersection(below)that
dealtonlywithremote
benefit of conducting City of Kent business and not for the personal benefit of a
attendanceatemergency
meetings.
councilmember.
1. Remote Attendance at Regular and Special Meetings.
A. Councilmembers may attend remotely a maximum of three
council meetings per calendar year; provided, the council may by
majority vote allow a councilmember to attend additional meetings
remotely in excess of three per year due to medical or other factors
beyond the control of the councilmember.
B. Councilmembers who wish to attend a meeting remotely shall
notify the council president and the city clerk at least three business
days in advance of their intent to attend remotely.
C. A councilmemberÓs remote attendance shall be verbally noted
on the record during the council meeting and in the official minutes
of the council meeting.
D. No more than two councilmembers may remotely attend the
same council meeting; provided a councilmember not attending due
to medical issues will not count as one of the two councilmembers
4 City Council Bylaws
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6/I/b
described in this section. The availability of attending a particular
council meeting remotely shall be on a first come first served basis.
E. A councilmember attending remotely shall have all of the
official council materials available during the meeting, shall be able
to view the council meeting by video in real time, shall be able to be
viewed by others during the meeting in real time, and shall be able
to communicate with the public and other councilmembers during
the meeting as if physically in attendance at the meeting. A
councilmember who only observes the meeting remotely without
complying with the above requirements will not be deemed in
attendance.
F. It shall be the responsibility of the remotely-attending
councilmember to ensure compliance with this section. If during the
meeting, the requirements of this section are not met or are
terminated due to technical reasons, or the councilmember fails to
attend the meeting remotely, the councilmember will be deemed to
have not attended the meeting.
2. Remote Meetings and Attendance During Declared Emergencies.
In the event of an emergency as declared by the President of the
United States, the Governor of Washington, the mayor, or another
authorized official, and a determination that an in-person meeting
cannot be held with reasonable safety due to the emergency, the
council may hold a remote meeting without a physical location, or
may limit the physical attendance of some or all members of the
public at a meeting. A meeting held in accordance with this
subsection shall comply with the Open Public Meetings Act as now
enacted or hereafter amended, and as lawfully suspended or altered
in accordance with a declared emergency.
5 City Council Bylaws
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Commented \[FP7\]: This
In the event a councilmember will not be physically present at an
sectionwasremovedand
replacedwiththeabove.
emergency meeting of the council, the council president may permit
the attendance of the councilmember by way of telephone or video,
and the councilmember shall be considered in attendance for the
purpose of determining a quorum; provided, the councilmember
shall not be permitted to attend a public hearing by telephone or
video. The councilmember attending by telephone or video must be
able to hear the deliberations and discussions of councilas well as
any public comments, must have available at the time of the
telephone or video attendance the materials which are part of and
constitute the meeting agenda packet, and must be permitted to
provide input and vote on matters as if he or she was in attendance.
Section 3.7 Majority Vote. Action by the city council requires the affirmative
vote of a majority of members attending a meeting, except where otherwise
required by law.
Section 3.8 Executive Sessions. The city council may hold executive sessions
during a regular or special meeting to consider mattersas permitted pursuant to
applicable law. No official action shall be taken during any executive session. No
member of the city council, employee of the city or any person present during an
executive session shall disclose to any other person the content or substance of
during the executive session, unless a majority of the
discussion which took place
council authorizes thatdisclosure. Executive sessions, to the extent permitted by
law, shall belimited to members of the city council, the mayor and staff, and other
persons that the city council invites.
Section 3.9 Agendas. Only items that have been previouslyconsidered by
council committee shall be put on the agenda for a council meeting, unless
approved by the council president or president pro tempore or a majority of the
6 City Council Bylaws
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Commented \[FP8\]: The
council. Unless altered by the council president or by a majority of the
abilityoftwocouncilmembers
toaddsomethingtothe
councilmembers present, the order of business of all regular meetings of the
agendaonlyappliedtoCOW
inthepastandwillnowapply
council shall be as follows:
totheindividualcommittees
inthefutureperSection4.5.
1. Call to Order/Flag Salute
2. Roll Call
3. Agenda Approval
4. Public Communications
5. Reports from Council and Staff
6. Public Hearings
7. Public Comments
8. Consent Calendar
9. Other Business
10. Bids
11. Executive Session and Action After Executive Session
12. Adjournment
Section 3.10 Public Comments. No person shall address the council without
the permission of the presiding officer. Except as otherwise permitted by the
presiding officer, the Ðpublic hearingÑ and Ðpublic commentÑ agenda items are
reserved for members of the public to make a statement. When addressing the
council, each person shall proceed to the speakerÓs podium unless otherwise
directed by the presiding officer, and state his or her name and city of residence
for the record; provided, the presiding officer may waive the requirement that the
personÓs city of residence be provided in individual cases. If comment is offered
under the public comment period, the speaker will also state the subject of his or
her comment. Remarks will be limited to the time allocated by the presiding officer
for each speaker. All remarks shall be pertinent to the stated subject matter and
council as a whole and not to
shall be addressed to the presiding officer and the
any member individually. The public comment period is intended to allow persons
to speak on issues of concern to thatperson that relate to the business of the city,
but it is not an open publicforum, and is subject to restrictions imposed in this
resolution, by law, or by the city council. No Generally, questions shall be asked
of a councilmember or member of the city staff member will be answered outside
of the meeting unless without the permission to answer the question is provided
7 City Council Bylaws
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6/I/b
Commented \[FP9\]: Chang
by of the presiding officer.
edtoacknowledgethat
Councilcannotcontrol
whetherapersonwillaska
The council may accept written comments or testimony in lieu of addressing the
question,butcancontrol
whetherandhowtheCouncil
council in-person during a public hearing or public comment. Written comments
willanswer.
or testimony will be distributed to each councilmember, but will not be read into
Commented \[FP10\]: The
nexttwoparagraphsare
the record at the meeting. In order to be admitted into the record, written
intendedtoaddressESHB
1329Section6,whichasof
comments or testimony shall be submitted no less than three hours prior to the
March11,2021,iscurrently
pendingbeforethe
Legislature.
start of the meeting for which they are intended, unless a person appears in-
person, in which case, they may be admitted into the record at the meeting.
Upon the request of an individual who, by reason of disability, limited mobility, or
other reason that makes physical attendance at the meeting difficult, the council
will permit a person to provide oral comment or testimony remotely during a
public hearing or public comment at a regular council meeting. The remote
attendance may be by phone, internet, or other means as determined by the city
clerk.
Section 3.11 Public Demeanor. No one shall use any impertinent, degrading
or slanderous language directed to the presiding officer, councilmembers, mayor,
staff or other member of the public, and no one shall otherwise engage in
includes, for example, addressing
disruptive behavior. Disruptive behavior
matters restricted from public comment, repeated shouting and angry outbursts,
cursing, or direct or implied threats of violence, etc. After receiving verbal notice
from the presiding officer to cease engaging in the above described behaviors,
and in the event the person does not stop, the presiding officer may direct that a
speaker return to his or her seat or may remove any person for disruptive
Commented \[FP11\]: Thes
behaviororder the person removed from the meeting. Pursuant to RCW
echangesareintendedtobe
moreconsistentwithstate
42.30.050, in the event a meeting is interrupted by a group of persons so as to
lawandcaselaw.
render the orderly conduct of the meeting unfeasible, and order cannot be
restored by the removal of the individuals who are interrupting the meeting, the
council may, by majority vote, order the meeting room cleared and continue in
8 City Council Bylaws
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6/I/b
session or may adjourn the meeting and reconvene at another location selected
by majority vote of the council. If the meeting room is cleared, final disposition
may be taken only on matters appearing on the agenda. Representatives of the
press or other news media, except those participating in the disturbance, shall be
allowed to attend any session held pursuant to this section.
Section 3.12 Added Agenda Items. At a regular meeting, a member of the
council or the mayor may ask that an item be considered by the city council, even
it is not identified on the formal agenda, by raising the issue when agenda
if
approval is being considered. That item shall then be considered with the approval
of the council. No items may be added to the agenda of a special meeting after
notice of the special meeting is issued.
Section 3.13 Mayor Participation. The mayor may address the council on any
matter or participate in the debate of any question, provided the mayor shall first
call upon the council president or any other councilmember designated by the
council president to take the chair during the mayorÓs participation.
Section 3.14 Councilmember Conduct. While the council is in session,
whether at a council or council committee meeting, all its members must preserve
member shall, by conversation
order, decency and decorum at all times and no
or otherwise, delay or interrupt the proceedings or the peace of the meeting, nor
disturb any member while speaking, or refuse to obey the order of the presiding
officer. The members of the city council may, by a vote of a majority plus oneof
the membership of the council in attendance at the meeting, reprimand another
a councilmember for disorderly conduct and, upon written charges entered upon
by motion, mayexpel a member from the council meeting by a vote of a majority
Commented \[FP12\]: The
legalityofthisprovisionis
plus one of the membership of the council in attendance at that meeting.
questionableandI
recommenditsremoval.
Councilmembershavesome
levelofconstitutionalrights,
to the subject
Section 3.15 Voting. Discussion by council members shall relate
aswellasstatutoryrightsand
dutiesaselectedofficials.
9 City Council Bylaws
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6/I/b
matter at hand and shall be relevant and pertinent. Every councilmember, unless
disqualified by reason of a conflict of interest or as otherwise provided by law or
excused by the council, shall cast his or her
vote upon any matter put to vote by
the legislative body. Any councilmember who abstains from voting shall be
deemed to have not voted on that item. At the request of the presiding officer or
of any member, any question shall be noted upon by a roll call and the individual
voting results shall be recorded by the city clerk in the minutes.
Section 3.16 Summoned to Meetings. Every city official or employee who
shall fail to report to the council at times and in a manner requested by the council,
shall be summoned in accordance with the direction of the council.
Section 3.17 Ordinances, Resolutions and Contracts Î Presentation.
Unless otherwise approved by the council president, no ordinance, resolution,
contract document or other matter shall be presented to the council unless
ordered by a majority of the council, referred by a council committee, requested
by the mayor, or submitted by the city attorney. Whenever practical, ordinances,
documents and other matters shall be approved as to form
resolutions, contract
by the city attorney and shall be examined and approved by the department head
or his or her duly authorized representative having jurisdiction over the subject
matter of the ordinance, resolution, contract document, or other matter. Matters
approved by the council at a regular or special meeting of the council shall be
deemed ratified notwithstanding a failure to comply with this section.
Section 3.18 Parliamentary Rules. The city attorney shall act as
parliamentarian and advise the presiding officer on inquiries concerning
parliamentary procedure. The presiding officer shall rule on issues of
parliamentary procedure, unless overruled by a majority of the councilmembers
present. RobertÓs Rules of Order shall govern the deliberations of the council
except when in conflict with any provision of these rules. A council vote or other
10 City Council Bylaws
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6/I/b
action taken which is not in compliance with RobertÓs Rules of Order or other these
procedures and to which no objection is taken shall be deemed action taken
following a suspension of the
parliamentary rules and these rules even if no formal
suspension of the rules occurs first.
Section 3.19 Suspending the Rules. When the suspension of the rules is
requested, and no objection is offered, the presiding officer shall announce that
the rules are suspended, and the council may proceed accordingly. When there is
an objection to suspending the rules, a vote of majority plus one of the members
present shall be required to suspend the rules.
Section 3.20 Supporting or Opposing a Ballot Measure or Person for
Election to Public Office. Except as permitted by law, council meetings shall
not be used for the purpose of supporting or opposing a ballot measure or
supporting or opposing the election of any person to public office.
ARTICLE IV Î COUNCIL COMMITTEES
Section 4.1 Committees Established.The council establishes the following
four standing committees to address matters within the authority of the council.
In the event a matter falls under the authority of more than one committee, the
Commented \[FP13\]: This
council president will determine which committee will consider the matter.
lastsentenceisnew.For
example,anewtechnologyin
PublicWorkscould
1. Operations and Public Safety Committee. The operations and public
theoreticallybehandledby
thePublicWorksCommittee
safety committee, which will be made up of all councilmembers, will
ortheOperationsandPublic
SafetyCommittee.Itwillbe
regularly meet two times per month. This committee will consider
uptotheCouncilPresidentto
decide.
matters related to the general fiscal and financial conditions and
operations of a city-wide nature, personnel, public safety,
communication, technology, equity and other matters not within the
11 City Council Bylaws
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Qbdlfu!Qh/!21:
6/I/b
jurisdiction of another committee. The council president shall serve
as the chair of this committee. The councilmember with the most
years of service on the council shall serve as the chair of this
committee. In the event two or more councilmembers have equally
served the most years as members of the council, the chair shall be
selected from those who have equally served the most years on the
council by majority vote of the full council. In the event the
councilmember with the most years of service on the council, or the
councilmember selected to serve as the chair in the event of a tie in
year of service, declines to serve as the chair of the committee, the
position of chair shall be filled by the councilmember with the most
years of service who has not declined to serve; provided that in the
event of a tie in years of service of available councilmembers, the
chair shall be selected from those who have equally served the most
Commented \[FP14\]: I
years on the council by majority vote of the full council.
believethiscapturesthe
desireoftheCouncil.Italso
addressesatieintheyearsof
2. Economic and Community Development Committee. The economic
serviceonthecouncil.Italso
addressesthepotentialthat
and community development committee, which shall be made up of
intheeventofatie,the
personselectedaschairmay
three councilmembers, will regularly meet one time per month. This
decline,andinthatevent,the
personwiththemost
committee will consider matters related to land use and planning,
seniorityshallserveaschair,
evenifitwasthepersonwho
economic development,construction regulations, growth
wasupforavoteforchairthe
firsttimewhentheother
management, and other related matters.
personwithequallythemost
senioritywasselectedby
vote.
3. Parks and Human Services Committee. The parks and human
services committee, which shall be made up of three
councilmembers, will regularly meet one time per month. This
committee will consider matters related to parks and recreation, city
facilities, human services, and other related matters.
4. Public Works Committee. The public works committee, which shall
be made up of three councilmembers, will regularly meet two times
per month. This committee will consider matters related to planning,
12 City Council Bylaws
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6/I/b
design, construction, improvement, extension, maintenance and
operation of transportation and street systems, transit, water
systems, sewer systems, storm water systems, solid waste and other
utilities, as well as franchises and other related matters.
Section 4.2 Matters Heard in Committee Before Council Î Exceptions. All
matters for council consideration shall first be considered by the appropriate
council committee; provided, in special, exceptional or emergency circumstances,
a matter may be considered by another committee, or with approval of the council
president, at a council meeting without first going to a committee and in such
Commented \[FP15\]: This
case will appear on the other business agenda item of the council meeting. Upon
isconsistentwithprior
practice.
agreement by the council, a matter that is presented at a workshop need not go
Commented \[FP16\]: This
to committee prior to being heard by the full council. A council committee shall
isintendedtocreate
efficiency.
consider all matters referred to it whether within or outside of a specific
committeeÓs authority.
Section 4.3 Committee Appointments - Removal. With the exception of the
Operations and Public Safety Committee, the councilpresident shall, within eight
weeks of the passage of this resolution, and thereafter during the month of
January of even number years or as soon thereafter as possible, within four weeks
Commented \[FP17\]: I
of appointment or reappointment as council president, appoint committee
madethischangeinyellowto
betteralignitwiththe
members and committee chairs to each committee for approximately two-year
selectionofthecouncil
presidentassetforthin
terms. The council president shall have the right to remove committee members
Section2.1oftheserules.
and committee chairs and to reappoint new councilmembers to fill those positions.
Commented \[FP18\]: This
councilpresidentauthorityis
The council president may appoint to a committee a new councilmember who is
acarryoverfromtheprevious
resolution.
appointed or elected to fill a vacant council position.
Commented \[FP19\]: This
sentenceisnewand
addressesthepotentialofa
councilmemberleavingmid
Section 4.4 Times and Locations for Committee Meetings. The times and
term.
locations for the first meeting of each committee shall be established at a meeting
of the council. Thereafter, the times and locations for regular meetings of the
13 City Council Bylaws
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6/I/b
committee shall be established by the committee chair in consultation with
Commented \[FP20\]: This
committee members and assigned staff during a committee meeting. Committee
isnew.Settingthedaysand
timesofmeetingsshouldbe
meeting dates, times, and locations shall be posted on the CityÓs website.
doneinanopenmeetingto
ensurecompliancewiththe
Meetings of the committees may be cancelled, or special meetings scheduled, by
OPMA.
the committee chair and in accordance with notice requirements.
Section 4.5 Committee Agendas. In consultation with city staff, committee
agendas shall be established at the direction of or by approval of the committee
chair; provided, two or more council members or the council president may place
items on a committee agenda or refer matters to committee.
Section 4.6 Council Consideration After Committee. Matters considered by
a committee and unanimously approved for council consideration by the
committee members in attendance at the meeting shall be placed on the council
meeting consent calendar unless otherwise directed by a majority of the members
Commented \[FP21\]: Fixe
of the committee in attendance at the meeting. Matters approved by less than all
dtypo.
committee members in attendance at the meeting shall be placed on other
business at the council meeting unless the committee members in attendance
direct the matter be placed on the consent calendar. In the event a matter is not
advanced by a committee to the full council for consideration, the council may
Commented \[FP22\]: This
vote at a council meeting to consider the matter.
lastsentencewasnot
addressedinpriorcouncil
committeeresolutions.It
meansthatacommittee
Section 4.7 Quorum. No committee shall act in the absence of a quorum. At
decisiontoterminate
considerationofanissuemay
the request of the committee chair or the council president, any other
beoverruledbythecouncil.
councilmember may sit on any committee when necessary to establish a quorum
or to fill a vacancy. At any committee of three councilmembers, additional
councilmembers may observe the committee meeting, but shall not be permitted
Commented \[FP23\]: This
to participate at the committee meeting or speak in their capacity as a
wasnotincludedinprior
committeeruns,andwas
councilmember.
includedheretoensureyou
avoidaquorumofthefull
Section 4.8 Committee Reorganization. The city council, upon a vote of the
councilandcompliancewith
theOPMA.
14 City Council Bylaws
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6/I/b
majority of its membership, may reorganize and rearrange the membership of
standing committees, including the discontinuance of any standing or special
committee and the reassignment of its duties and functions to another
committee or committees, together with the establishment of special,
temporary and ad hoc committees.
Section 4.8 Executive Session. Executive sessions may be held at committee
meetings in accordance with RCW 42.30.110.
Section 4.9 Special Meetings. Special meetings of council committees may be
called by the committee chair in accordance with Chapter 42.30 RCW.
Commented \[FP24\]: Per
Section 4.10 Remote Attendance of Committee Members Î Remote
thelastCOWdirective,this
newsectionallowsforthe
Meetings. Subject to the below requirements, a committee member may attend
remoteattendanceof
committeemembers
a committee meeting remotely. A committee memberÓs remote attendance is
consistentwithremote
attendanceatmeetings.
permitted for the benefit of conducting City of Kent business and not for the
personal benefit of the committee member.
1. Remote Attendance at Regular and Special Committee Meetings.
A. Committee members may attend remotely a maximum of
three committee meetings per calendar year; provided, the
committee may by majority vote allow a committee member to
attend additional meetings remotely in excess of three per year due
to medical or other factors beyond the control of the committee
member.
B. Committee members who wish to attend a meeting remotely
shall notify the committee chair and the city clerk at least three
business days in advance of their intent to attend remotely.
C. A committee memberÓs remote attendance shall be verbally
noted on the record during the meeting and in the official minutes of
15 City Council Bylaws
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6/I/b
the meeting.
D. No more than two councilmembers may remotely attend
Operations and Public Safety Committee meetings; provided a
councilmember not attending the Operations and Public Safety
Committee meeting due to medical issues will not count as one of
the two councilmembers described in this section. No more than one
Commented \[FP25\]: Only
committee member may remotely attend other committee meetings.
allowingonememberto
attendathreeperson
E. In the event the committee chair will attend a committee
committeeremotely
guaranteesaquorumofthe
meeting remotely, the committee chair shall designate a committee
committeepresentinperson.
member who will attend the meeting in-person to serve as
committee chair for that meeting.
F. A committee member attending remotely shall have all of the
official committee materials available during the meeting, shall be
able to view the committee meeting by video in real time, shall be
able to be viewed by others during the meeting in real time, and shall
be able to communicate with the public and other committee
members during the meeting as if physically in attendance at the
meeting. A committee member who only observes the meeting
remotely without complying with the above requirements will not be
deemed in attendance.
G. It shall be the responsibility of the remotely-attending
committee member to ensure compliance with this section. If during
the meeting, the requirements of this section are not met or are
terminated due to technical reasons, or the committee member fails
to attend the meeting remotely, the committee member will be
deemed to have not attended the meeting.
2. Remote Meetings and Attendance During Declared Emergencies.
In the event of an emergency as declared by the President of the
United States, the Governor of Washington, the mayor, or another
16 City Council Bylaws
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6/I/b
authorized official, and a determination that an in-person meeting
cannot be held with reasonable safety due to the emergency, a
committee may hold a remote meeting without a physical location,
or may limit the physical attendance of some or all members of the
public at a meeting. A meeting held in accordance with this
subsection shall comply with the Open Public Meetings Act as now
enacted or hereafter amended, and as lawfully suspended or altered
in accordance with a declared emergency.
Section 4.11 Other Rules Applicable. Sections 3.110 Public Demeanor, 3.143
Councilmember Conduct, 3.187 Parliamentary Rules, 3.198 Suspending the Rules,
and 3.2019 Supporting or Opposing Ballot Measure or Person for Election to Public
Office shall apply to council workshops.
ARTICLE VIV Î COUNCIL COMMITTEE OF THE WHOLE
AND COUNCIL WORKSHOPS
Section 4.1 Committee of the Whole Î Purpose Î Agenda Î Time for
Meeting. There shall be a standing committee of the city council, referred to as
the Ðcommittee of the wholeÑ, which shall consist of the full membership of the
council; provided, the mayor shall be permitted to attend and participate in
meetings of the committee of the whole. The committee of the whole shall consider
matters prior to consideration at a regular or special council meeting; provided,
in accordance with Section 3.8, and with approval of the council president, a
matter may be placed directly on the agenda of a regular or special council
meeting without first being considered by the committee of the whole. The council
president, in consultation with the mayor, shall refer matters to and set the
agenda of the committee of the whole; provided, the council or two or more
councilmembers shall be permitted to refer a matter to the committee of the
whole. Items considered by the committee of the whole and which require action
17 City Council Bylaws
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of the full councilshall be placed on the consent calendar at a regular or special
council meeting unless otherwise directed by a majority of the members of the
committee in attendance at the meeting. The regular meetings of the committee
of the whole shall be held at 4 pm on the second and fourth Tuesday of each
month. Meetings shall be held in Council Chambers at Kent City Hall, or at some
other location as designated by the council president.
Section 54.12 Council Workshops Î Purpose Î Agenda Î Time for
Meetings. Council workshop meetings constitute regular meetings of a
committee of the council, the membership of which shall consist of the full
membership of the council; provided, the mayor shall be permitted to attend and
participate in workshops. Workshops are held to consider pending local and
regional issues, and receive information from staff and regional partners on issues
that impact the city. The council president, in consultation with the mayorchief
administrative officer, shall refer matters to and set the agenda of the workshops;
provided, the council or two or more councilmembers shall be permitted to refer
a matter to the workshops. The council will hold workshops at 5 pm on each
regular council meeting day, except when a regular or special council meeting
occurs at or before 5:30 pm.
Section 5.24.3 Quorum. At all meetings of the committee of the whole or
council workshops, a majority of the full council membership, or not less than four
councilmembers, shallconstitute a quorum for the transaction of business.
Section 5.34.4 Chair Î Presiding Officer. The council president shall serve
as the chair and presiding officer of the committee of the whole andcouncil
workshops.
Section 5.44.5 Executive Session. Executive sessions may be held at
meetings of the committee of the whole or council workshop in accordance with
RCW 42.30.110.
18 City Council Bylaws
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Section 5.54.6 Special Meetings. Special meetings of the committee of the
whole andcouncil workshops may be called by the council president in accordance
with Chapter 42.30 RCW. In addition, a meeting of the committee of the whole
orcouncil workshop may be converted to a special meeting of the full council at
which final action may be taken subject to the special meeting requirements of
Chapter 42.30 RCW, and in such case, the special meeting of the full council shall
be subject to the applicable provisions of Article III of these rules and procedures.
Section 5.6 Remote Attendance of Councilmembers Î Remote Meetings.
Subject to the below requirements, a councilmember may attend a council
workshop remotely. A councilmemberÓs remote attendance is permitted for the
benefit of conducting City of Kent business and not for the personal benefit of a
councilmember.
1. Remote Attendance at Regular and Special Workshop Meetings.
A. Councilmembers may attend remotely a maximum of three
council workshops per calendar year; provided, the council may by
majority vote allow a councilmember to attend additional meetings
remotely in excess of three per year due to medical or other factors
beyond the control of the councilmember.
B. Councilmembers who wish to attend a meeting remotely shall
notify the council president and the city clerk at least three business
days in advance of their intent to attend remotely.
C. A councilmemberÓs remote attendance shall be verbally noted
on the record during the council workshop and in the official minutes
of the council workshop.
D. No more than two councilmembers may remotely attend the
same council workshop; provided a councilmember not attending
due to medical issues will not count as one of the two
19 City Council Bylaws
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councilmembers described in this section. The availability of
attending a particular council workshop remotely shall be on a first
come first served basis.
E. A councilmember attending remotely shall have all of the
official council materials available during the meeting, shall be able
to view the council meeting by video in real time, shall be able to be
viewed by others during the meeting in real time, and shall be able
to communicate with the public and other councilmembers during
the meeting as if physically in attendance at the meeting. A
councilmember who only observes the meeting remotely without
complying with the above requirements will not be deemed in
attendance.
F. It shall be the responsibility of the remotely-attending
councilmember to ensure compliance with this section. If during the
meeting, the requirements of this section are not met or are
terminated due to technical reasons, or the councilmember fails to
attend the meeting remotely, the councilmember will be deemed to
have not attended the meeting.
2. Remote Meetings and Attendance During Declared Emergencies.
In the event of an emergency as declared by the President of the
United States, the Governor of Washington, the mayor, or another
authorized official, and a determination that an in-person meeting
cannot be held with reasonable safety due to the emergency, the
council may hold a remote meeting without a physical location, or
may limit the physical attendance of some or all members of the
public at a meeting. A meeting held in accordance with this
subsection shall comply with the Open Public Meetings Act as now
enacted or hereafter amended, and as lawfully suspended or altered
in accordance with a declared emergency.
20 City Council Bylaws
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Section 5.74.7 Other Rules Applicable. Sections 3.110 Public Demeanor,
3.143 Councilmember Conduct, 3.187 Parliamentary Rules, 3.198 Suspending the
Rules, and 3.19 20 Supporting or Opposing Ballot Measure or Person for Election
to Public Office shall apply to meetings of the committee of the whole andcouncil
workshops.
Section 4.8 Committee Establishment, Termination, Reorganization. The
city council, upon a vote of the majority of its membership, may establish,
reorganize the membership of, reassign the duties of, reassign the
membership of, and terminate any standing, ad hoc, or special committee.
Section 4.9 References to Former Committees Î Committee of the Whole.
Any reference to the operations committee, parks and human services
committee, economic and community development committee, public works
committee, and public safety committee that may appear in any city code or
regulation, or in the policies, procedures and manuals of the city, a department,
a board, or a commission, shall be deemed and designated as a reference to the
committee of the whole. The committee of the whole assumes any duty or
responsibility of these former council committees without further action of the
council.
21 City Council Bylaws
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OFFICE OF THE MAYOR
Mayor Dana Ralph
220 Fourth Avenue South
Kent, WA 98032
253-856-5710
DATE: April 13, 2021
TO: Kent City Council - Committee of the Whole
SUBJECT: Vision/Mission/Goals/Values Update Resolution Adopt
MOTION: Adopt Resolution
goals, and values.
SUMMARY:
at its retreat on February 6, 2021. The council asked staff to update the Sustainable
Services goal to add regional advocacy and update the Inclusive Community goal to
add the concepts of equitable policies/practices/services, celebration of diversity,
and justice.
The Cultural Communities Board discussed the Inclusive Community goal at its
February and March meetings. The board considered these concepts and made a
recommendation that is reflected in the attached draft resolution.
The two updated goals would read as follows:
· Sustainable Services: Providing quality services through responsible financial
management, economic growth, regional advocacy, and partnerships.
· Inclusive Community: Embracing our diversity and advancing social justice
through equitable community engagement, transformative policy, innovative
service delivery, and accountability.
BUDGET IMPACT:
SUPPORTS STRATEGIC PLAN GOAL:
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
ATTACHMENTS:
1. Strategic Framework Resolution (PDF)
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RESOLUTION NO. 2024
A RESOLUTION of the city council of the City
of Kent, Washington, amending the CityÓs vision,
mission, goals and values.
RECITALS
A. On October 18, 2016, the city council passed Resolution No.
1936 which set forth a Strategic Plan for the City.
B. On June 19, 2018, the city council passed Resolution No. 1970
which set forth the CityÓs Strategic Framework to provide direction and
guidance to the CityÓs elected officials and city employees as they prioritize,
schedule, and complete their work for the City
C. Recently, the mayor and city council reviewed the CityÓs vision,
mission, goals and values to ensure they align with those of the current
administration and council.
D. The purpose of this resolution is to amend the CityÓs Strategic
Framework to ensure it aligns with the strategies of the current
administration and council.
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1 Resolution Î
Strategic Framework
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NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. Î Strategic Framework. The Kent City Council adopts the
following Strategic Framework setting forth the CityÓs vision, mission, goals
and values in order to provide direction and guidance to the CityÓs elected
officials and city employees as they prioritize, schedule, and complete their
work for the City.
Vision
Where people choose to live and businesses change the world.
Mission
The City of Kent is committed to building a safe, thriving, sustainable,
and inclusive community.
Goals
Thriving City: Creating safe neighborhoods, healthy people,
vibrant commercial districts, and inviting parks and recreation.
Evolving Infrastructure: Connecting people and places
through strategic investments in physical and technological
infrastructure.
Inclusive Community: Embracing our diversity and advancing
equitysocial justice through genuine equitable community
engagement, transformative policy, innovative service
delivery, and accountability.
Innovative Government: Delivering outstanding customer
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service, developing leaders, and fostering innovation.
2 Resolution Î
Strategic Framework
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Sustainable Services: Providing quality services through
responsible financial management, economic growth, regional
advocacy, and partnerships.
Values
Integrity: Do the Right Thing.
Caring: Care for Those We Serve.
Communication: Connect to Understand.
Teamwork: Work Together.
Innovation: Find a Way.
Achievement: Be the Difference.
SECTION 2. Î Corrections by City Clerk. Upon approval of the city
attorney, the city clerk is authorized to make necessary corrections to this
resolution, including but not limited to the correction of clerical errors, and
resolution, section, or subsection numbering.
SECTION 3. Î Effective Date. This resolution shall take effect and be
in force immediately upon its passage.
April 20, 2021
DANA RALPH, MAYOR Date Approved
ATTEST:
April 20, 2021
KIMBERLEY A. KOMOTO, CITY CLERK Date Adopted
APPROVED AS TO FORM:
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ARTHUR ÐPATÑ FITZPATRICK, CITY ATTORNEY
3 Resolution Î
Strategic Framework
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6/K
ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
Kurt Hanson, Economic and Community Development Director
220 Fourth Avenue South
Kent, WA 98032
253-856-5454
DATE: April 13, 2021
TO: Kent City Council - Committee of the Whole
SUBJECT: LTAC Grant to the City of Kent Economic and Community
Development for Contract with JayRay for Tourism Promotion
Campaign, Visit Kent - Authorize
MOTION: Approve a lodging tax grant to the Economic and Community
Development Department in the amount of $85,000 to be used for
contracting with JayRay to maintain the Visit Kent tourism promotion
program and web/media presence, and authorize the mayor to execute a
contract with JayRay, subject to final terms and conditions acceptable to
the City Attorney.
SUMMARY: In light of reduced revenues due to travel restrictions imposed to
combat the spread of Covid-19, and anticipating that the travel sector of our
economy is not likely to begin a robust recovery until late in 2021, we propose to
renew our contract with JayRay for basic maintenance and upkeep of our
established tourism promotion campaign, Visit Kent, established in 2017 and built
in partnership with JayRay.
A detailed scope of services provided under the proposed agreement is attached to
this agenda.
BUDGET IMPACT: Additional $85,000 in revenue (from the Lodging Tax Fund) and
expenditure of the funds by the Economic and Community Development
Department, funding a contract with JayRay.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
ATTACHMENTS:
1. Visit Kent 2021 Budget UPDATED_JayRay_3-9-21 (PDF)
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