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Home My WebLink AboutCity Council Committees - Committee of the Whole - 01/26/2021 Approved Kent City Council - Committee of the Whole Committee of the Whole - Regular Meeting Minutes January 26, 2021 Date: January 26, 2021 Time: 4:02 p.m. Place: THIS IS A REMOTE MEETING 1. CALL TO ORDER Council President Troutner called the meeting to order. 2. ROLL CALL Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present Dana Ralph Mayor Present Mayor Ralph was also in attendance. 3. AGENDA APPROVAL No changes. 4. DEPARTMENT PRESENTATIONS A. Payment of Bills - Authorize MOTION: Authorize the Payment of Bills received through 1/15/21 and paid on 1/15/21 and approve the checks issued for payroll 1/1/21-/15/21 and paid on 1/20/21, all audited by the Council during the 1/26/21 Committee of the Whole meeting. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 2/2/2021 7:00 PM B. INFO ONLY: November Financial Report Financial Planning Manager, Michelle Ferguson presented details on the November 2020 financial report. She reviewed general fund revenues and discussed the general fund year-to-year monthly comparison. She gave a Kent City Council - Committee of the Whole January 26, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes brief overview of other funds, revenues and expenditures in which she noted there are no huge variances. C. INFO ONLY: 2021 Insurance Program Update Risk Manager, Chris Hills provided an update on the 2021 insurance program. He spoke about the social and economic issues that are currently driving the insurance industry such as the pandemic, social unrest and an increase in ransomware attacks nationwide. He reviewed the inflation of loss development due to jury verdicts across the country and how five years ago, the increased numbers would be unheard of, but today they are more of the norm. Hills discussed the liability insurance renewals major terms and conditions and the premium cost increase from $677,117 to $947,963. He reviewed the liability insurance premium increases historically from 2003 to current. Hills reviewed excess workers' compensation and discussed the reasoning behind the increased annual premium. After two years of a static premium, the nationwide events surro loss history the premiums have jumped almost 50%. D. Ratify HP Laptop Purchase Utilizing CARES Act Funds - Authorize Infrastructure and Security Operations Center Manager, James Endicott gave a brief presentation requesting approval to ratify the HP laptop purchase utilizing CARES act funds. In July of 2020, the Information Technology Department requested to purchase 500 laptops and docking stations to allow staff to work from home during the pandemic. Since then, 370 users were provided Microsoft Surface Laptops and 65 users were identified as requiring higher computer processing equipment of which the Surface 3 could not provide. This ratification would expand the scope of the project to allow for the purchase of computer processing equipment through Microsoft as well as Hewlett Packard Enterprise. Page 2 of 6 Kent City Council - Committee of the Whole January 26, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes MOTION: Authorize the ratification of the purchase of 65 laptops, docking stations, and associated software and accessories utilizing CARES Act funding through a cooperative purchasing agreement administered by NASPO ValuePoint and entered into between Hewlett Packard Enterprise and the State of Minnesota as the Lead Agency; amend the budget as may be necessary to authorize that purchase using grant funds; and authorize future purchases of computer equipment and associated accessories and services through that same cooperative purchasing agreement if those purchases can be of the master agreement, which is currently in effect through July 31, 2021. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 2/2/2021 7:00 PM E. Ordinance Amending Chapter 9.02 "Criminal Code" of the Kent City Code - Adopt City Attorney, Bijan Hughes discussed the amendment of Chapter 9.02 of the Kent City Code to incorporate new crimes adopted by the state during the 2019 and 2020 legislative sessions. The new offenses being adopted include: fraud related to vital records; failure to appear or surrender; possession of firearm on licensed child care center premises; intentional HIV transmission; violation of an STD health order; impersonating a census taker; various vapor product licensing offenses; provision of marijuana to a minor by a retail employee; unlawful tender offers; unauthorized trust activities; unsafe storage of a firearm; possession of an undetectable or untraceable firearm. Hughes noted that adopting the amendment to this ordinance will remove a potential procedural barrier for prosecuting state crimes. MOTION: Adopt Ordinance No. 4389, amending Chapter 9.02 of the Kent City Code to incorporate new crimes adopted by the state during the 2019 and 2020 legislative sessions. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 2/2/2021 7:00 PM F. WSDOT Local Bridge Program Grant - Authorize Design Engineering Manager, Carla Maloney discussed the Washington State Department of Transportation local bridge program grant opportunity to be used for the Meeker Street and South 212th Street bridges crossing over the th Green River. She indicated that applications are due February 19 and would allow up to $3 million per bridge to be awarded Fall/Winter of 2021. Page 3 of 6 Kent City Council - Committee of the Whole January 26, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes Maloney reviewed the local agency funding summaries for the Meeker Street th bridge as well as the South 212 Street bridge. MOTION: Authorize Public Works staff to seek Federal grant th for the Meeker Street and South 212 Street bridges crossing over the Green River. RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 2/2/2021 7:00 PM G. INFO ONLY: Adopt-a-Street/Spot 2020 Summary Public Works Conservation Coordinator, Toni Donati provided a brief presentation on the 2020 Adopt-A-Street/Spot Recognition. In 2020 there was a total of 64 groups (621 volunteers) who participated in the programs and a total of 693 bags of trash were collected with a total of 1,071 volunteer hours. H. INFO ONLY: Equity Strategic Planning Process Update Interim Race and Equity Manager, Uriel Varela provided Council with a presentation on the Race and Equity Strategic Plan: Planning Process. He began his presentation by reviewing common terms related to racism and bias and the importance in transforming institutions and structures to achieve racial equity. Varela noted that the City joined in the Pacific Northwest Cohort of the Government Alliance on Race and Equity (GARE). He provided information on GARE's theory of change which requires normalizing conversations, organizing and operationalizing racial equity. He noted that four employees participated in this nine month course. Varela reviewed the equity project matrix and discussed at length the areas of focus: Human Resources Hiring Process Review, Procurement Task Force, Equity as a criterion in planning and Capital investment, and Enhanced outreach from Mayor and Police Chief. He then reviewed the 6 month timeline with anticipated implementation, reporting and evaluation in July of this year. He then reviewed the 1 year projected timeline as it relates to the equity project matrix. Councilmembers were in favor of extending the timeline. I. INFO ONLY: Police Race and Equity Update Chief Padilla introduced a video that was played during the meeting. The video contained commentary on a body worn camera video of a use of force incident and lasted 40 minutes. Page 4 of 6 Kent City Council - Committee of the Whole January 26, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes Councilmember Boyce left the meeting at 6:34 p.m. Councilmember Larimer requested additional research on the statement that was made indicating that because someone can speak then they are able to breathe. Councilmember Michaud inquired about the policies that are being revised, to which Chief Padilla indicated they are the Use of Force, De-Escalation and Duty to Intervene policies. Chief noted that they are currently being finalized and intends to have them published and in force within the next few weeks. Councilmember Kaur requested information on the number of officers that have been disciplined for use of force over the past few years. She also requested that there be an oversight committee for incidents such as the one that was viewed in the body worn camera video shown. Chief Padilla indicated that two employees have been terminated during his time as Chief, one in response to use of force and the second in response to disregard for human life. Chief Padilla discussed the opportunities for improvement that he identified during the video that was shown. Councilmember Michaud inquired about future contract negotiations with the Kent Police Officer's Association and if there will be a policy review during that time. Chief Padilla indicated that when there is a need for policy change that he does not wait for negotiations. He also noted that there are numerous police reform items going to the legislature that may end of driving some policy changes in the near future. Councilmember Larimer requested increased transparency and turnaround in providing updated policies. Councilmember Thomas left the meeting at 6:54 p.m. Councilmembers and Chief Padilla discussed a series of emails and social media posts that were provided to Council in response to a public records request. The posts and emails raised some concerns by City leaders and officials. The content of documents were discussed, as well as the response and policies surrounding them. Councilmember Boyce re-joined the meeting at 7:24 p.m. Councilmember Fincher discussed the importance of collecting use of force data starting today. Councilmembers expressed their appreciation for the candid conversation with Chief Padilla and thanked him for his continued work toward building a better and stronger police department. 5. ADJOURNMENT Page 5 of 6 Kent City Council - Committee of the Whole January 26, 2021 Committee of the Whole - Regular Meeting Kent, Washington Minutes Council President Troutner adjourned the meeting. Meeting ended at 8:03 p.m. Kimberley A. Komoto City Clerk Page 6 of 6 Monthly Financial Report City of Kent, WA November 2020 Committee of the WholeJanuary 26, 2021 Prepared by:Michelle Ferguson, Financial Planning ManagerShane Sorenson, Senior Financial Analyst ---- OR ---- Applications Due Feb 19Up to $3 Million per bridgeProjects Awarded Fall/Winter 2021 13.5% Advertise for Construction after December 2024 13.5% Design & Right of Way0% Advertise for Construction before December 2024 Call for Projects Local Funding Match Commitments th S 212Street Bridge Uriel Varela Interim Race & Equity Manager Race & Equity Strategic plan:Planning Process Why Race?Why Government?MethodologyTimeline Table of Contents •••• Terms GARE Government Alliance on Race & EquityPacific Northwest Cohort 2019 •• Equity Project Matrix Initial Areas of focus HR Hiring process reviewProcurement Task ForceEquity as a criterion in planning & Enhanced outreach from Mayor & –––– going improvements - Racial Equity Matrix Project Racial Equity Matrix Project Racial Equity Matrix Project Capital investmentRacial Equity Matrix Project Police Chief •••• City of Kent’s workforce demographics, hiring, retention and promotionContracting practicesJurisdictional commitment, leadership and management Community access and partnershipsData, Metrics and on Areas of focus:••••• Timeline 6 month timeline 1 year timeline Thank You Happy to answer questions