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Home My WebLink AboutCity Council Meeting - Council Workshop - Regular Minutes - 01/19/2021 Approved City Council Workshop Workshop Regular Meeting Minutes January 19, 2021 Date: January 19, 2021 Time: 5:02 p.m. Place: THIS IS A REMOTE MEETING I. CALL TO ORDER Council President Troutner called the meeting to order at 5:02 PM. Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present Dana Ralph Mayor Present II. PRESENTATIONS 1 Communications Update Bailey Stober 30 MIN. Communications Director, Bailey Stober provided a 2020 year in review and look ahead to 2021 for the Communications Department. In 2020 the largest and most successful State of the City address in history of Kent was held at Blue Origin. Following the State of the City, much of 2020 surrounded the COVID Campaign. The COVID Campaign included messaging reinforcing compassion and empathy, 10 face mask and hand sanitizer pop-up events in which 44,000 face masks and 20,000 bottles of hand sanitizer were distributed and the creation and distribution of mailers, billboards and other various communications providing information on testing locations, best practices and links to resources for the community. Stober discussed the new KentWorks application that launched in September of 2020 that allows residents to submit service tickets and get questions answered. He noted how successful the application has been in just the first few months following the launch. He also provided information on Kent 101 and the increased interest there has been in this course. Over 130 applications were received for Kent 101 and 50 residents will be chosen to participate. Stober also mentioned the 2020 Census and the targeted outreach to underserved communities that was done encouraging residents to complete the census. Stober reviewed the changes that were made due to COVID pandemic such City Council Workshop Workshop Regular Meeting Minutes January 19, 2021 Kent, Washington Page 2 of 3 as adaptations to events and celebrations that have historically been in person in order to accommodate restrictions and encourage attendance. Along with these changes he discussed a reorganization of the Communications Team. Stober provided information on race and equity training for directors, supervisors and managers and the newly created Race and Equity Manager position. He noted that the work in this area in ongoing. Stober highlighted positive earned media, livestreams and simulcasts for 2020, printshop projects, an overview of the new Ivanti system and design projects that the team worked on in 2020. Stober then provided information about what is to come in 2021. He noted that the State of the City for 2021 will be an all virtual livestreamed event featuring local businesses. He provided a brief outline of the Communications Plan for the coming year to include expanding online services, revamping the Neighborhood Program, updates to Boards and Commissions, various new social series and the implementation of multiple new systems. Councilmember Kaur inquired about the sustainability of the social series items that were discussed. Stober noted that much of the items can be done well in advance so that there is content for the year in its entirety. Councilmember Kaur provided some community feedback on the mask designs as well as translations on flyers. Councilmembers Boyce, Fincher and Larimer commended Bailey and his team on a job well done. 2 Kent Housing Options Plan Hayley Bonsteel Kaelene Nobis 30 MIN. Long Range Planning Manager, Hayley Bonsteel and Planner, Kaelene Nobis provided a presentation on the Kent Housing Options Plan. Bonsteel discussed the rapid growth in the region's population and how it is growing much faster than housing units are being built as well as the need for more housing units that people can afford, and more of a variety. She discussed what the City can do to meet the needs of the growing population through codes and policies. Nobis reviewed housing options such as duplex and triplex, 4-plex, cottages, townhomes, small apartments and courtyard apartments. She discussed a range of possible code interventions to allow these various housing options in more areas in Kent. Additionally, she discussed accessory dwelling units City Council Workshop Workshop Regular Meeting Minutes January 19, 2021 Kent, Washington Page 3 of 3 (ADU's) both attached and detached and what changes can be made to allow the construction of more of these housing options. Nobis reviewed the public feedback that has been received up to this point. She highlighted the top 4 choices for housing options: small cottages, townhomes, ADU's and duplex/triplex. She also highlighted what the respondents have identified as the top 3 priorities to house everyone; more access to home ownership, more affordable housing and more units to house vulnerable populations. Councilmembers Kaur, Boyce and Fincher all appreciate and agree with the need for more of a variety in housing options. Councilmember Larimer is excited to remove barriers to development and inquired about how the City will communicate to developers our desire to build a variety of housing options. Bonsteel noted that it is all about developing stronger relationships with developers and facilitating conversations about it. Councilmember Michaud inquired about minimum lot size for ADU's, in which there is no minimum but there is a one stall parking requirement. 3 Quarterly Sound Transit Updates: Federal Way Link Extension and Downtown Parking Garage Kelly Peterson Matt Gilbert 30 MIN. Economic and Community Development Deputy Director, Matt Gilbert provided a brief update on the downtown parking garage. This parking garage will have 534 stalls and will also include local bus, pedestrian and traffic improvements. In January of 2020 the City and Sound Transit agreed to the project location but then planning was paused in spring of 2020 due to COVID-19. As of September 2020 the planning has started again, but at a much slower pace but it is moving forward. Sound Transit and the City are currently negotiating the terms of a Development Agreement. Meeting ended at 6:34 p.m. Kimberley A. Komoto City Clerk 2020 Year in Review & Look Ahead to 2021 City of Kent Communications --ENT 2020 Review State of the City 2020 •We organized the largest and most successful State of the City address in the history of Kent at Blue Origin. COVID Campaign •Messaging reinforced compassion and empathy, public health best practices, mental health awareness and community resiliency. Resources were listed in our top 5 languages. •We held 10 pop-up events and distributed 44,000 face masks and 20,000hand sanitizer bottles. •Leveraged collectible branded city face masks into a fun, ongoing community event -overwhelmingly positive feedback. COVID Campaign •Reached 300,000 unique people with digital ads that in total received over 1.25 million views through December. •Testing locations, best practices, links to resources, etc. •Sent 6 mailers, put up 10 road signs and 2 digital billboards. •Featured staff and council with personable messages. COVID CampaignCOVID Campaign KentWorks •Launched September 2020, allowing residents to submit service requests and get questions answered. •Over 1,030 unique resident requests were resolved by city staff through December 2020. •Overall, it has been a successful rollout and we are receiving positive feedback from residents. Continuing to make improvements. Kent 101 •Adapted Kent 101 to a virtual format, updated slideshow presentation, course structure and take-home packet. •We received over 130 applications and are selecting 50 residents to participate in the course. 2020 Census •We hired two bilingual staff members for targeted outreach to underserved communities to organize and encourage residents to complete the census. •We held multiple events, ran paid digital ads, direct mail postcards and email bulletins encouraging residents to complete the census all in our top 5 languages. Adapting Events & Celebrations •Transitioned council meetings to virtual formats. •Held multiple virtual events that are typically held in-person. •Adapted several events and celebrations to accommodate restrictions and encourage attendance. Team Reorganization •Our team expanded and restructured during Summer 2020 to centralize staff and increase productivity. •Staff were brought into Administration to improve internal policies and procedures, streamline content creation and strategic planning and optimize communications workflow. Bailey StoberCommunications Director Patti BelleMultimedia Manager Josh GonzalezArt Direction Coordinator Alex KlingerVideo Production Coordinator Kyle BowmerPrinting Coordinator Mark CiavarellaMultimedia Specialist III Steve VaughtMultimedia Specialist II Tracey PadillaCommunications Coordinator Josh MaasbergCommunications Coordinator Maria TizocCommunity Engagement Coordinator Cassi FowlerCommunity Engagement Coordinator Comms Intern Open Position Comms Intern Open Position Haleigh Elliot Marketing Coordinator Michelle Wilmont ECD Project Manager Race & Equity Training •We contracted education and equity consultant Erin Jones to facilitate equity training for directors, supervisors and managers. •Supported the creation of a Race & Equity Manager position and a race and equity employee resource group. •The work continues. Positive Earned Media •County Quarantine Facility •Face Mask/Food Box Distribution •Lunar Rover State Historic Landmark •Climate Action Plan Announced in Kent •Community Development Grants •Small Business Grants •Drinks with Daniels •KentWorks Video Highlights •Livestreams and simulcasts were key in 2020. We also produced a variety of high-quality narrative videos focused on education, engagement and transparency for residents. •COVID Press Conferences •Mayor Ralph’s Weekly Update •‘Brighter Days Ahead’ •‘In the Works’ series •2020 SOTC livestream •#MaskUp event ads •Holiday Tree Lighting •Kent NOW series •Parks at Home Printshop Highlights •Ivanti Overview •1020 total service requests •541 graphics designed •281 printshop jobs fulfilled •198 video and event coverage jobs •Impressions 686,103 color copies and 858,781 black and white •Roughly 245,000 pieces of mail •20,000 sheets of letterhead •70,000 city envelopes Design Highlights •COVID signs for city facilities, mailers and inserts •Winter Weather Plan •Mayor’s Proposed Budget Book •2021 Legislative Priorities + SST Animation •Legislative fact sheets for PW/ECD •Incorporated translations into design Department Promotions •Court •COVID signs•Economic & Community Development •Small business grant program, BuildKentWA.com, KHOP, positive news •Finance •Budget Book, Utility Billing, Business Licensing•Human Resources •Workday•Information Technology •Communique Templates, Division Logos, CyberSecure•Parks •Parks at Home, signage, Spotlight Series, •Police •PD Calendar, Shop with a Cop, Kent PD Way, different social series•Public Works •In the Works videos, public outreach plans, project update postcards, Transportation Master Plan design standards and public feedback. 2021 Preview State of the City 2021 •All Virtual Livestreamed Event •Featuring Businesses in Kent: (so far) •Coro Foods •PowerLight Technologies •Buyken Metals •Hexel •Manini's •OMAX •The Robbins Company •Skookum Aerospace •Starbucks Roasting Plant Communications Plan •Finalizing initial version of a comprehensive plan for Communications. This will be the first holistic communications plan for Kent since 2015. •Will be a living document that is updated regularly. It will guide everything that the communications team does. •70 pages of descriptions, inventory of tools, best practices, core messages, language and narrative guides, department needs, instructions for fulfilling requests, and much more. •Planning for more inclusive communications including translation of most frequently used documents, ads, mailings, etc. Expanding Online Services •Website Refresh, rebuilding KentWA.gov from the ground up. •Consolidating pages, anchoring search feature, improving user experience, functionality and accessibility including language translation. •New webpages including a ceremonial documents page, •Improving KentWorks to address internal pain points for staff and gradually adjusting service request types. Neighborhood Program •We will be looking at ways to revamp the Neighborhood Program to continue promoting resident involvement and partnerships. •Due to COVID-19, the program has stalled and needs a new direction, better communication and direct support from staff. Boards & Commissions •Creating a new email bulletin to send monthly to members of Kent boards and commissions. •Forward-facing, ‘roundup’ with messaging guidance and content for members to amplify our narratives organically online. New Social Series •Cuisines of Kent, highlighting best places to eat in Kent with an emphasis on small business and cultural diversity. •People of Kent, telling the stories of different people in Kent, emphasis on participants that are representative of our population. •Kentertainment, highlighting different recreation and leisure amenities around the city. •Dining with Derek, an internal news campaign •Coffee with the Council, opportunity for residents to meet with councilmembers and ask questions. Implementing New Systems •CMS Website Update (Q1) •Bynder, Digital Asset Management (Q2 / Q3) •Sprout Social, Social Media Management (Q1) •Service Level Agreements, guidelines for service requests (Q1) •Ivanti, interface improvements and interdepartmental access (Q1) Questions? •Happy to take questions! COUNCIL WORKSHOP JANUARY 19, 2021 Shaping the Future of Home SUPPLY AND DEMAND The region's population is growing faster than housing units are being built. Source PRSC residential building permit summaries and OFM 0 10,000 20,000 30,000 40,000 50,000 60,000 Housing vs. Population Trends in King County 2000 -2017 Permitted Housing Units Population Growth THE NEED FOR MORE OPTIONS We need more housing units, that people can afford, but we also need variety. WHAT CAN A CITY DO TO MEET THE NEEDS? To change what is built we first need to change what can be built. Codes Policies Market Factors What IS built Codes Policies What CAN be built BENEFITS/A DVANTAGES Increased Housing Supply Aging in Place Multigenerational Neighborhoods Potential Middle- Income Housing More Housing Choice Efficient Land Use Increased Walkability Reduced Transportation Costs Homeownership MIDDLE IN KENT DUPLEX & TRIPLEX Two-and three-unit homes that could look like single-family homes. POSSIBLE CODE INTERVENTIONS A range of possible actions to allow more duplexes and triplexes Considerations: •Design requirements •Open space •Density calculations •Parking requirements •Height limits •Lot coverage •Development fees •Fee simple development •Sidewalks •Street improvements Options: •Allow only duplexes based on specific location criteria •Allow duplexes and triplexes based on specific location criteria •Allow duplexes and triplexes outright in most zones •Allow duplexes and triplexes in all zones 4-6 UNIT DEVELOPMENTS 4-plex, cottages, townhomes, small apartments, and courtyard apartments. POSSIBLE CODE INTERVENTIONS A range of possible actions to allow more 4-6 unit developments. Considerations: •Design requirements •Open space •Density calculations •Parking requirements •Height limits •Lot coverage •Development fees •Fee simple development •Sidewalks •Street improvements Options: •Allow only fourplexes in most single-family zones in proximity to transit •Allow 4-6 units in most single-family on corner lots •Explore integrating townhome and cottages in most single-family zones •Expand low density multifamily zones along arterials and within proximity to transit ACCESSORY DWELLING UNITS (ADUS) Attached and Detached ADUs POTENTIAL CODE INTERVENTIONS A range of possible actions to encourage more ADU construction Did you know? While we allow ADUs we have permitted less than 20 since 2010. Considerations: •Design requirements •Development fees •Capital •State legislative changes •Basic plans Options: •Allow larger ADUs •Allow detached ADUs taller than main house •Wider array of possible designs •Allow two ADUs per lot •Remove owner occupancy requirement •Remove parking requirement PUBLIC FEEDBACK Respondents as of today 266 Own a single-family home 66% Priorities to house everyone: •More access to home ownership •More affordable rental housing •More units to house vulnerable populations Top 3 Choices for housing options: •Small cottages •Townhomes •ADUs •Duplex/Triplex Top 4 Want only some design/amenities requirements 57% FEEDBACK & QUESTIONS ▪Are there any middle housing strategies you have heard of we didn’t talk about today? ▪What level of change would you like to see? Type Priority Duplexes and Triplexes High ADUs High 4-6 units: Cottages Medium 4-6 units: Townhomes Medium Other 4-6 unit development types Low Shaping the Future of Home Hayley Bonsteel, AICP, Long Range Planning Manager Hbonsteel@kentwa.gov https://www.kentwa.gov/doing-business/city-planning/kent-housing-options-plan THANK YOU! Kaelene Nobis, AICP, Long Range Planner Knobis@kentwa.gov Downtown Sounder Garage Downtown Sounder Garage •Kent Sounder Station Parking and Access Improvements Project. •534 stall garage + local bus, pedestrian & traffic improvements. •Part of ST2 plan approved in November 2008. •January 2020, the City and Sound Transit agreed to this project location. •Planning, procurement and construction timeline linked to similar projects in Auburn and Sumner. Downtown Sounder Garage •ST Board paused planning for most projects in spring 2020 due to Covid-19. •September 2020, ST Board allowed projects to move forward slowly. •Project Management group preparing for contract bid. •ST continues to negotiate with Kent on the terms of a Development Agreement. Changing Landscape •System -wide project costs have increased due to rising real estate and construction costs in the Puget Sound market. •Covid related revenue declines add pressure to ST’s finances. •ST is considering how these factors will impact system- wide project prioritization. •ST Board is looking for cost savings. Federal Way Link Extension Update Council Workshop January 19, 2021 FWLE Alignment PROJECT CORRIDOR LENGTH M 7*8Mdes OPENING FOR REVENUE SERVICE' 2 2 0 4 i 2035 DAILY RIDERSHIP --Tuw-�-361,50ORiders PROJECT CORRIDOR TRAVEL TIME 10.4 12Minutes im I I i ' V IOR PurPo OMY and are nod is 5cd e. Nc4 to Seal4 Permitting Packages Segment 1 S1.05 –KDM Early Site Work S1.06 –KDM Station S1.06a –KDM Station Foundation S1.07 –KDM Garage S1.08a –Early Utilities S1.09 –Drainage S1.11 –Roadway Site Grading and Walls S1.12 –Maintenance of Traffic S1.13 –Demo Clear and Grade Segment 2 S2.01 –Structure B S2.02 –Structure C S2.03 –Structure SL (combined w/S2.05) S2.04 –Structure Z S2.05 –Star Lake Station S2.06 –Star Lake Garage S2.07 –SL Sta. and Gar. Site Clearing, Grading and Utilities S2.08 –Not used S2.09 –Midway North (259th St.) S2.09 –Midway South (259th St.) S2.09b –Midway Landfill Civil S2.10 –Roadway and Walls at SL Station S2.11 –SL Maintenance of Traffic S2.12 –Demo Clear and Grade at SL Corridor Wide CW.01 –Track CW.02 –Systems Design CW.03a –Segment 1 Early Ductbank CW.04c –Station and Garage Specs CW.04d –Systems Specs CW.04e –Standard Drawings –Structures CW.04f –Station and Garage –Standards CW.04g -Standard Drawings –Civil CW.04h –Standard Drawings –Walls CW.04i –Standard Drawings –Drainage CW.05 –Geotech Lab/Field Services CW.06 –Not used CW.07 –Landscaping CW.07a –Kent Mitigation and Restoration •Yellow –Permits Issued •Green –Permits anticipated to be issued soon KDM Station Area •Dry utility work is nearly complete •Water, sewer and drainage will be completed soon •Column construction completed on west side of 30th Ave S. •Caps are being constructed on top of the columns now •TESC, TESC, TESC lk- .4 = Mtn St. —looking NW from 30t" Ave. S. 1 1 e JjI jj+ t f I dim NJ-LA111WTM WE A '- _ _ r e _ • - _3 •f'.. �5 a,I ��y.ya- -- - �� -:RYA ` - - _ .. ' �y.� ��`�•... i i t ° �.•. . �'' ; ... �•>}:. �-_ ,tip ,� 'k, �.; .. s - �� r • if tt' Jam. `1�4 �2+#??:0,,��21�xx=**, 5-; 223.6, `S_t2'-- Ifool<ing.N+ V�/ from'30th Ave. S. :47:�.4.t`+:-.��1'�•i['.�-iw�37`4.`.6�yiIS;•u.�.s.-".:�1.`. _ POPP Li 'Al U ti -ter : = �:.':.;.ti. -'"+�ry�w .- - : - 3�." - - - -- _ - - _ ,_,.�.,� • ..y - _ I �i ��y+y' yY •i�i.' L + ��f "' Jan., 14 2021 — S. 238t" S.tIgolo,k�iinl• NW from 30t" Ave. S Midway Landfill Removal -Waste remove complete -Screening is complete -Barrier and backfill being installed (complete this week) -Wall construction will begin in January -Some back filling behind the wall in the summer of 2021 Legend: -Guideway -Work Area -Future I-5 Lane (SR509) N Star Lake Station Area •Clearing for the guideway has begun north of the station •Structure Z -(guideway over S. 272nd St.) •Water line needs to be relocated (3 weeks of work) •TESC, TESC, TESC Moving Forward –Segment 1 •Permitting •Finish dry utility work (remove PSE poles) •Water, sewer and drainage •Structure B •Caps –west side of 30th Ave. South •Girders, pre -cast panels and deck spans •Tower crane –KDM garage (early Feb.) •Begin KDM garage construction (Feb.) To be removed Moving Forward –Segment 2 •Permitting •Clearing and grading S. 252nd St. to Star Lake station •Midway Landfill –wall construction •Utilities and all civil will begin •Requested meeting for the Greenfield Park HOA FWLE Art –KDM Station •58 Murals installed on the KDM construction fence •ST to maintains the artwork •Some vandalism has occurred Tommy SegundoGabriel MarquezJasmine Iona Brown Cecelia De Leon KDM Art Theme: “Confluence” –A weaving together of people, places and ideas S. 236th Street S. 236th Street •+r�#•I f% y.0 r /� •R�l+ Xr�,wJ a► t + rife+a� in 5 KDM Station - Artist Rendering SOUIVDTRANs1T I�hfii�.11i KDM Plaza I Artist: Michelle de la Vega Artwork: Sculpture Site: South Plaza outside garage entry Material: Fabricated aluminum, steel support structure. Dimensions: 25'H x 20'W Status: Engineering and design F1WIWIO"-000� 4 r 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 KDM Garage Artist Chris Jordan I Artwork: Suspended sculpture Site: Garage entry Material: TBD Dimensions: TBD Status: Design development and community engagement Star Lake Art Theme: “Luminescence” –A warm welcoming glow at the edge of the forest - �• � sr E �.�' � I MAI •+ :i .. 0-0 �kw e4�� iL'fr .�+1{ 3t..➢1ai�kf17ii I I j n r-, +r :mi � i �.► • 3i !•-i �' � �V'_ �� Y.�� i1 � �.�. � vie .sue u;1� Y1� � _ - ' 15 Star Lake Station - Art Glass Rendering SouNDTRANSIT 4 46 1 r 4 � ` ~ i ' r .. ■ j - 18 V SDuNDTRANSiT