HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 10/03/2022 Public Works Committee
• Monday, October 3, 2022
KEN T 4:00 PM
WASHINGTON
Chambers
To listen to this meeting,
call 1-888-475-4499 or 1-877-853-5257
and enter Meeting ID 819 9368 9609, Passcode: 810539
Chair Brenda Fincher
Councilmember Satwinder Kaur Councilmember Marli Larimer
**************************************************************
Item Description Action Speaker Time
1. Call to Order Chair
2. Roll Call Chair
3. Agenda Approval Chair
4. Business Chair
A. Approval of Minutes
Approval of September 19, YES Chair 01 MIN.
2022 Minutes
B. Amendment to Contract YES Tara Duckworth 05 MIN.
with Compulink
Management Center, Inc. -
Authorize
C. Highway Safety YES Erik Preston 05 MIN.
Improvement Grant for
Canyon Drive and Weiland
Street Access Control -
Authorize
D. Highway Safety YES Erik Preston 05 MIN.
Improvement Grant for
104th Avenue SE Pedestrian
Safety Improvements -
Authorize
E. S 224th Street Projects YES Chad Bieren 05 MIN.
Wetland Mitigation and
Remediation - Authorize
Public Works Committee CC PW Regular Meeting October 3, 2022
5. Adjournment Chair
The public may submit written public comments that relate to a committee agenda item by emailing:
cityclerk@kentwa.gov by 3:30 p.m. on the day of this committee meeting. After 3:30 p.m., written
public comments may only be submitted in person by presenting them to the committee secretary at
the public meeting. Written public comments that do not relate to a committee agenda item are not
permitted. Written public comments are not read into the record.
Unless otherwise noted, the Public Works Committee meets at 4 p.m. on the first and third Mondays of
each month in the Kent City Hall, Council Chambers, 220 Fourth Avenue South, Kent WA 98032.
For additional information, contact Nancy Yoshitake at 253-856-5508 or email
Nyoshitake@kentwa.gov, or Cheryl Viseth at 253-856-5504, or email Cviseth@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856-
5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1.
Pending Approval
Public Works Committee
KENT CC PW Regular Meeting
WA9H... Minutes
September 19, 2022
Date: September 19, 2022
Time: 4:01 p.m.
Place: Chambers
Members: Brenda Fincher, Committee Chair
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Agenda:
1. Call to Order 4:01 p.m.
2. Roll Call 00
Attendee Name Title Status Arrived o
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Brenda Fincher Committee Chair Present
Satwinder Kaur Councilmember Present N
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Marli Larimer Councilmember Absent N
3. Agenda Approval
There were no changes to the agenda. Committee Chair Fincher asked that c
the email correspondence from the Vice President of the Plateau of Panther
Lake be added to the public record.
4. Business
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A. Approval of Minutes
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1. Approval of Minutes dated August 15, 2022
The minutes of the August 15, 2022 Public Works Committee meeting were Q
approved without changes.
MOTION: Move to approve the Minutes dated August 15, 2022
RESULT: APPROVED [UNANIMOUS]
MOVER: Satwinder Kaur, Councilmember
SECONDER: Brenda Fincher, Committee Chair
AYES: Fincher, Kaur
ABSENT: Larimer
2. Agreement with TriVan Truck Body to Construct Two Water Truck
Bodies - Authorize
Deputy Public Works Director - Operations, Dave Brock stated Water Service
trucks provide a vital and essential function to maintain, install, and repair
the drinking water infrastructure of the City. In accordance with Fleet
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page I of 3 Packet Pg. 3
Public Works Committee CC PW Regular Meeting September 19, 2022
Minutes Kent, Washington
Services practices, existing trucks, numbered 5515 and 5535 were scheduled
for replacement in 2021. New Kenworth T380 chassis were ordered and
scheduled for production in November 2022.
Brock noted that due to the expected cost of the service truck bodies, Fleet
Services advertised a Request for Proposals in August 2022 to solicit bids
from vendors and received a single response from TriVan Truck Body in
Ferndale, Washington. TriVan Truck Body can meet our desired specifications
and time frame for production.
Total estimated cost for the construction and installation of the two truck
bodies on our purchased Kenworth chassis' is quoted by TriVan at N
$439,358.45.
MOTION: I move to authorize the Mayor to sign a contract with m
TriVan Truck Body, in the amount of $439,358.45 for the construction
of two Water Truck Bodies, subject to final terms and conditions a
acceptable to the City Attorney and Public Works Director. o
RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM c
MOVER: Satwinder Kaur, Councilmember 04
SECONDER: Brenda Fincher, Committee Chair
AYES: Fincher, Kaur
ABSENT: Larimer o
3. INFO ONLY: Neighborhood Parking Restrictions
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Traffic Engineer, Erik Preston stated that parking regulations within the City 2
of Kent are codified in Kent City Code Chapter 9.38. As new developments 6
are approved or existing parking issues are identified, staff present
recommended changes to city council for consideration. The following a
updates are related to requests from residents and public safety staff:
Q
Narrow Streets in Existing Neighborhoods r
Four neighborhoods in the City have contacted staff regarding concerns with c
parking on narrow streets. The neighborhoods are Ridge at Panther Lake,
Plateau at Panther Lake, Vila Real, and Midori Meadows. These
neighborhoods are located in the Panther Lake Annexation area. Several
streets in these neighborhoods do not meet the minimum width for parking
on one side or both sides of the street.
Requests from the Kent Police Department and Puget Sound Regional
Fire Department
Requests for parking restrictions also come from the Kent Police Department
(KPD) and the Puget Sound Regional Fire Authority (PSRFA). These locations
are evaluated, and parking restrictions are proposed where issues are
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 2 of 3 Packet Pg. 4
Public Works Committee CC PW Regular Meeting September 19, 2022
Minutes Kent, Washington
identified.
Preston stated that notices were mailed out to each neighborhood outlining
the modified proposals and that another mailing will go out to each
neighborhood prior to the modifications being made.
S. Adjournment 4:27 p.m.
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Committee Secretary
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Page 3 of 3 Packet Pg. 5
4.6
PUBLIC WORKS COMMITTEE
Chad Bieren, P.E.
220 Fourth Avenue South
KENT Kent, WA 98032
WASHI NGTON 253-856-5500
DATE: October 3, 2022
TO: Public Works Committee
FROM: IT
SUBJECT: Amendment to Contract with Compulink Management Center,
Inc. - Authorize
MOTION: I move to authorize the Mayor to sign a contract amendment with
Compulink Management Center, Inc. to extend the contract term to run
concurrently with the state's contract, to authorize future purchases within budgets
previously established by Council, and to ratify all prior acts consistent with this
motion and the contract amendment.
SUMMARY: On May 16, 2017, Council authorized a contract with Compulink
Management Center, Inc. ("Compulink") as part of the City's effort to implement a
new document imaging program citywide-Laserfiche. The original contract covered
the City's acquisition of the Laserfiche program and the first two years of the
software license renewal. The software license renewals for years three, four, and
five were covered under the Mayor's change order authority. In order to renew the
Laserfiche license renewal for year six, additional Council approval is required.
The City's contract with Compulink for the Laserfiche system incorporates a master
contract entered into by the Washington State Department of Enterprise Services
("DES"). The City has entered into an agreement with DES that allows the City to
purchase through contracts the state publicly bids and enters into with various
vendors. Utilizing the state's master contract, the City contracted with Compulink
for Laserfiche. For reasons unknown to those currently involved in this project, at
the time Council approval was originally sought, the City contracted with Compulink
for only 3 years (through September 30, 2020), and not the full contract term
available under DES's contract (through October 25, 2026).
The IT Department has worked with the Law Department to create a contract
amendment with Compulink that, if approved by Council, would: (i) provide that
the term of the City's contract with Compulink will run concurrently with the term of
DES's contract with Compulink, (ii) allow for additional purchases during that
extended contract term so long as those purchases can be made within budgets
previously established and approved by Council, and (iii) ratifies all actions
consistent with the authority of the contract amendment and prior to its effective
date.
Packet Pg. 6
4.6
BUDGET IMPACT: Anticipated software license renewals will be paid using
Operations Funds approved via the biennial budgets.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
ATTACHMENTS:
1. Amendment No. 1 to Technology Solution Contract between the City of Kent
and Compulink Management Center, Inc. d/b/a Laserfiche (PDF)
Packet Pg. 7
4.B.A
AMENDMENT NO. 1 TO TECHNOLOGY SOLUTION CONTRACT
BETWEEN THE CITY OF KENT AND
COMPULINK MANAGEMENT CENTER, INC. D/B/A LASERFICHE c
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This AMENDMENT NO. 1 TO TECHNOLOGY SOLUTION CONTRACT is entered into by the
City of Kent, located at 220 Fourth Ave S, Kent, WA 98032, referred to as "Purchaser," and
Compulink Management Center, Inc., a California corporation d/b/a Laserfiche, referred to
as "Contractor."
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I. RECITALS
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1.1 On September 19, 2017, Purchaser and Contractor entered into a Technology Y
Solution Contract ("Contract") through which the Purchaser procured and Contractor 9
implemented an Enterprise Content Management (ECM) solution for Purchaser. The a
Technology Solution Contract was entered into in accordance with the Washington State o
Department of Enterprise Services Master Contract No. 07814-001 and its subsequent L)
amendment(s) ("Master Contract"), which Master Contract was incorporated by reference into
the parties' Contract. f°
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1.2 The Master Contract was for a period of five years and included up to three Y
additional two-year terms, for an available maximum contract term through October 25, 0
2026. The parties' Contract was for a three-year term, but authorized additional extensions
upon the parties' mutual agreement. After the original term of the parties' Contract expired,
the parties mutually agreed to continuation of the Contract through its current term, which
expires September 18, 2022.
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1.3 The parties wish to formally extend their Contract to run concurrently with the
term of the Master Contract, such that when the Master Contract is extended, the term of the
parties' Contract is similarly extended automatically without further action of the parties. L
Additionally, the Purchaser wishes to procure additional products and services consistent with c
the parties' Contract and the Master Contract. v
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II. AMENDMENT :r
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NOW THEREFORE, in consideration of the mutual intent, desire, and promises of the N
parties and other good and valuable consideration, City and Contractor agree to the following-
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2.1 Term. Section 1 of the Contract, entitled "Term", is amended as follows:
2.1.1. Unless either party terminates the Technology Solutions Contract as
provided for therein, the term of that Contract shall run concurrently with the term of the 0
Master Contract, such that when the Master Contract is extended by the Washington State
Department of Enterprise Services, the term of the parties' Technology Solution Contract will Z
similarly extend automatically without further action of the parties.
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2.1.2. When Purchaser desires to purchase additional products and services E
from Contractor, the following process shall apply:
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Upon Purchaser's request, Contractor will provide Purchaser a
with a written quotation that describes the products or c
services requested, along with their total cost inclusive of tax. E
If Purchaser accepts the pricing provided for in Contractor's
quotation, Contractor shall provide those items under the
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AMENDMENT NO. 1 TO TECHNOLOGY SOLUTION CONTRACT - 1
Packet Pg. 8
4.B.A
terms provided for by the parties' Contract and the Master
Contract.
Upon acceptance of the quotation by the Purchaser, such
quotation shall form an addendum to this Contract and shall i
be subject to its terms and conditions. However, the
quotation shall provide only for the products and services
ordered and their associated cost; no additional purchase
terms or contract provisions included on any quotation shall
be given effect or shall otherwise alter the provisions of this
Contract or the Master Contract.
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2.2 Ratification. All actions consistent with the authority of this Amendment and
prior to its effective date are hereby ratified and affirmed, and the terms of this Amendment c
shall be deemed to have applied. a
2.3 Remaining Provisions. Except as specifically amended by this Amendment, all o
remaining provisions of the Technology Solutions Contract shall remain in full force and
effect.
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IN WITNESS, the parties have executed this Amendment, which shall become Y
effective on the last date executed below.
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CONTRACTOR: PURCHASER:
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Compulink Management Center, Inc. City of Kent
d/b/a Laserfiche
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By: By:
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Print Name: Print Name: Dana Ralph
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It: Its: Mayor .2 c
Date: Date: in
ATTEST: o
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Kent City Clerk
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APPROVED AS TO FORM: o
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Kent Law Department E
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AMENDMENT NO. 1 TO TECHNOLOGY SOLUTION CONTRACT - 2
Packet Pg. 9
4.0
PUBLIC WORKS COMMITTEE
Chad Bieren, P.E.
220 Fourth Avenue South
KENT Kent, WA 98032
WASHI NGTON 253-856-5500
DATE: October 3, 2022
TO: Public Works Committee
SUBJECT: Highway Safety Improvement Grant for Canyon Drive and
Weiland Street Access Control - Authorize
MOTION: I move to authorize the Mayor to take all action necessary and
sign all documents to accept grant funding from the WSDOT Highway
Safety Improvement Program to design and construct safety
improvements at the intersection of Canyon Drive (SR 516) and Weiland
Street
SUMMARY: In March 2022, the City of Kent applied for funding from the
Washington State Department of Transportation (WSDOT) Highway Safety
Improvement Program. WSDOT evaluates projects submitted by agencies from
across the state and selects projects they feel have the best safety benefit. The
projects are selected from the City's 2022 Local Road Safety Plan. The City's
project at the intersection of Canyon Dr (SR 516) and Weiland Street was selected
for funding.
This project will construct median curb to physically restrict left turns out of
Weiland Street onto Canyon Drive, but still allow left-turns into Weiland Street from
Canyon Drive. This is an existing restriction that is currently established through
signing. The total project cost is estimated at $111,000. The amount awarded by
the WSDOT is $111,000, with no City match required if all phases are obligated by
April 30, 2026.
BUDGET IMPACT: None if all phases are obligated by April 30, 2026.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
ATTACHMENTS:
1. HSIP Canyon & Weiland Award Letter (PDF)
Packet Pg. 10
4.C.a
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Washington State Transportation Building
•, De artment of Trans rtation 310 Maple Park Avenue S.E.
P � P.D.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov -W
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September 12, 2022 �n
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Mr. Chad Bieren
Public Works Director
City of Kent 0a
220 Fourth Avenue South
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Kent, WA 98032-5838 0
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Canyon Drive and Weiland Street Access Control
2022 City Safety Selections
Federal Funding c
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Dear Mr. Bieren:
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WSDOT is pleased to advise you that the above-mentioned safety project was recently c
selected to receive funding through the Highway Safety Improvement Program(HSIP). The a
federal funding is limited to the amount shown below: E
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Canyon Drive and Weiland Street Access Control $111,000 M
Scope: See attached Project Summary—delivered as one contract.
NOTE: The project is eligible for 100%HSIP funding,for all phases authorized prior to
April 30, 2026. If any phase is not obligated by this date, remaining funding will be
rescinded, and the agency will need to re-compete for funding or construct the project with
local funds. Scope and funding modifications require prior approval from WSDOT Local o
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Programs.
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In order to meet state and federal requirements, the following are required:
■ Project expenditures incurred before receiving notice from Local Programs of federal
fund authorization are not eligible for reimbursement. 3
■ Please refer to the Local Programs web page for detailed information, including:
(http://www.wsdot.wa.gov/localpro_rg ams_ c
✓ Local Agency Guidelines (LAG)manual for the requirements regarding
programming, authorization, reimbursement, etc.;
✓ Projects utilizing federal funds must be included in your current
Transportation Improvement Program (TIP) as a complete programmed 0,
project. Once your TIP amendment is approved, WSDOT will amend the M
Statewide Transportation Improvement Program (STIP); a
✓ Funding and billing forms;
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✓ Local Project Report is required to be completed by the end of June and
December each year. To access the database you will need an account name
and password. Your account name is Kent and your password is Kent291.
The password is case sensitive. M
■ If the project is not actively pursued, or becomes inactive (23 CFR 630), the project Q
is at risk of being cancelled, and funds reprogrammed.
■ FHWA requires that all projects are ADA compliant upon completion or the federal
funds must be repaid.
Packet Pg. 11
4.C.a
Chad Bieren
City of Kent
2022 City Safety Selections
September 12, 2022
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As a reminder, Local Programs requires all agencies to submit monthly progress billings to
ensure timely reimbursement of eligible federal expenditures.
For assistance please contact Mehrdad Moini, your Region Local Programs Engineer at Cd
206.440.4734.
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Sincerely, 0,
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Jay Drye, PE
Director
Local Programs
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Enclosure E
cc: Kelly McGourty, Transportation Director, PSRC
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Mehrdad Moini,Northwest Region Local Programs Engineer, MS NB82-121 cc
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Project Summary
Program: 2022 City Safety Program
Date:August 2022
Agency: City of Kent
Project Title: Canyon Drive and Weiland Street Access Control
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Project Description:Access management including curb, median, striping and signing.
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Detailed Project Description: Install linear curb or curb and pylon system and a small median island to restrict left-turns
out of Weiland Street onto Canyon Drive.
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Location: Canyon Drive (SR 516) and Weiland Street o
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Note: Project above includes associated ADA and utility work as needed. 0,
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Project Schedule(Estimated)
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Project added to the STIP 1/23
Project agreement signed with WSDOT Local Programs 2/23
Begin PE (phase authorized by FHWA through WSDOT) 2/23 m
Community/stakeholder engagement complete 8/24 c
Environmental documents approved by WSDOT 8/24 0.
Begin right-of-way(phase authorized by FHWA through WSDOT) N/A E,
Right-of-Way completed (certification by FHWA through WSDOT) N/A
Contract advertised 9/24 M
Contract awarded 10/24 3
Construction complete 12/25
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Project Cost and Award Amount ti
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Phase Total Cost Local Match Amount Awarded
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Preliminary Engineering $21,000 $0 $21,000
Right-of-Way $0 $0 $0
Construction $90,000 $0 $90,000
Total $111,000 $0 1 $111,000 Q
* Project must obligate construction funds by April 30, 2025 to waive the 10%local match requirement for the construction phase.
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If you agree to the project summary described above, please sign or electronically sign below and return to Ed Spilker at
Ed.Spilker@wsdot.wa.gov. 06
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Concurrence: I agree to the project summary described above. v
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Approving Authority Name (Print): f`he'44 rJ r#?'r P_r _
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Approving Authority Signature: .5ce��— Date:
Page 1 of 1 Q
Packet Pg. 13
4.D
PUBLIC WORKS COMMITTEE
Chad Bieren, P.E.
220 Fourth Avenue South
KENT Kent, WA 98032
W A S H i N G T O N 253-856-5500
DATE: October 3, 2022
TO: Public Works Committee
SUBJECT: Highway Safety Improvement Grant for 104th Avenue SE
Pedestrian Safety Improvements - Authorize
MOTION: I move to authorize the Mayor to take all action necessary and
sign all documents to accept grant funding from the WSDOT Highway
Safety Improvement Program to design and construct pedestrian safety
improvements on 104 Avenue SE (SR 515).
SUMMARY: In March 2022, the City of Kent applied for funding from the
Washington State Department of Transportation (WSDOT) Highway Safety
Improvement Program. WSDOT evaluates projects submitted by agencies from
across the state and selects projects they feel have the best safety benefit. The
projects are selected from the City's 2022 Local Road Safety Plan. The City's
project for pedestrian safety improvements at two locations on 104 Avenue SE (SR
515) was selected for funding.
This project will construct two midblock pedestrian crossings with rectangular rapid-
flashing beacons (RRFB) on 104 Avenue SE (SR 515); one in the 23800 block and
another south of SE 244 Street. The total project cost is estimated at $807,000.
The amount awarded by the WSDOT is $807,000, with no City match required if all
phases are obligated by April 30, 2026.
BUDGET IMPACT: None if all phases are obligated by April 30, 2026.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
ATTACHMENTS:
1. HSIP 104th Award Letter (PDF)
Packet Pg. 14
4.D.a
Adft
Washington State Transportation Building
•, De artment of Trans rtation 310 Maple Park Avenue S.E.
P � P.D.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov
September 13, 2022
Mr. Chad Bieren, PE
Public Works Director w
City of Kent o
220 Fourth Avenue South
Kent, WA 98032-5838 a
104th Avenue Pedestrian Safety Improvements c
2022 City Safety Selections
Federal Funding
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Dear Mr. Bieren: c
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WSDOT is pleased to advise you that the above-mentioned safety project was recently c
selected to receive funding through the Highway Safety Improvement Program(HSIP). The Q.
federal funding is limited to the amount shown below: E
2
104th Avenue Pedestrian Safety Improvements $807,000 M
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Scope: See attached Project Summary—delivered as one contract.
NOTE: The project is eligible for 100%HSIP funding,for all phases authorized prior to
April 30, 2026. If any phase is not obligated by this date, remaining funding will be
rescinded, and the agency will need to re-compete for funding or construct the project with
local funds. Scope and funding modifications require prior approval from WSDOT Local o
M
Programs. ...
L
d
In order to meet state and federal requirements, the following are required: J
■ Project expenditures incurred before receiving notice from Local Programs of federal
fund authorization are not eligible for reimbursement. 3
■ Please refer to the Local Programs web page for detailed information, including: Q
(http://www.wsdot.wa.gov/localpro_rg ams_
✓ Local Agency Guidelines (LAG)manual for the requirements regarding
programming, authorization, reimbursement, etc.; a
co
✓ Projects utilizing federal funds must be included in your current =
Transportation Improvement Program (TIP) as a complete programmed
project. Once your TIP amendment is approved, WSDOT will amend the E
Statewide Transportation Improvement Program (STIP);
✓ Funding and billing forms; a
✓ Local Project Report is required to be completed by the end of June and
December each year. To access the database you will need an account name
and password. Your account name is Kent and your password is Kent291.
The password is case sensitive.
■ If the project is not actively pursued, or becomes inactive (23 CFR 630), the project
is at risk of being cancelled, and funds reprogrammed.
■ FHWA requires that all projects are ADA compliant upon completion or the federal
funds must be repaid.
Packet Pg. 15
4.D.a
Chad Bieren
City of Kent
2022 City Safety Selections
September 12, 2022
As a reminder, Local Programs requires all agencies to submit monthly progress billings to
ensure timely reimbursement of eligible federal expenditures.
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For assistance please contact Mehrdad Moini, your Region Local Programs Engineer at CO
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206.440.4734.
Sincerely, a
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Jay Drye, PE
Director
Local Programs c
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JD:st:ml c
Enclosure Q.
cc: Kelly McGourty, Transportation Director, PSRC E
Mehrdad Moini,Northwest Region Local Programs Engineer, MS NB82-121 W
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4.D.a
Project Summary
Program:2022 City Safety Program
Date:August 2022
Agency: City of Kent
Project Title: 104th Avenue Pedestrian Safety Improvements
Project Description: Install rectangular rapid flashing beacons and crosswalk improvements. w
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Detailed Project Description: Install rectangular rapid flashing beacons, median refuge island, high-visibility crosswalk
markings, signing, pavement markings, streetlighting,and curb ramps as needed. a
Locations: z
a. 104 Ave SE (SR 515) between 244th St and 248th St o
b. 104 Ave SE (SR 515) near 23800 block
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Note: Project above includes associated ADA and utility work as needed. c�
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Project Schedule(Estimated)
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Project added to the STIP 1/23 00.
Project agreement signed with WSDOT Local Programs 2/23 E
Begin PE(phase authorized by FHWA through WSDOT) 2/23
Community/stakeholder engagement complete 8/24 rn
Environmental documents approved by WSDOT 8/24
Begin right-of-way(phase authorized by FHWA through WSDOT) N/A z
Right-of-Way completed (certification by FHWA through WSDOT) N/A
Contract advertised 9/24 eo
Contract awarded 10/24 M
Construction complete 12/25 i
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Project Cost and Award Amount
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Phase Total Cost Local Match Amount Awarded 3
PreliminaryEngineering Q
g g $168,000 $0 $168,000 z
Right-of--Way $0 $0 $0 0
Construction $639,000 $0 $639,000 a
Total $807,000 $0 $807,000 U)
* Project must obligate construction funds by April 30, 2025 to waive the 10%local match requirement for the construction phase.
If you agree to the project summary described above, please sign or electronically sign below and return to Ed Spilker at 4)
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Ed.SpilkerPwsdot.wa,.gov. E
Concurrence: I agree to the project summary described above. a
Approving Authority Name(Print): Crl'i<Cx r
Authority Signature:
Approving _ Date:
Page 1 of 1
Packet Pg. 17
4.E
PUBLIC WORKS COMMITTEE
Chad Bieren, P.E.
220 Fourth Avenue South
KENT Kent, WA 98032
WASHI NGTON 253-856-5500
DATE: October 3, 2022
TO: Public Works Committee
SUBJECT: S 224th Street Projects Wetland Mitigation and Remediation -
Authorize
MOTION: I move to authorize payment of additional costs in excess of the
Mayor's authority for the contract with OMA Construction, Inc., to complete
the S 224th St Projects - Wetland Mitigation and Remediation, and ratify
past actions consistent with this motion, subject to final terms and
conditions acceptable to the Public Works Director and City Attorney.
SUMMARY: Constructing the first two phases of the S 224th St project (841h Ave S
to 941h Ave S) included wetland and wetland buffer impacts. A wetland mitigation
site was found in Kent that could meet permitting requirements for filling wetlands.
The site, owned by Hytek Finishes (Hytek), is located at the west end of S. 2161h
Street, just west of East Valley Highway.
During the acquisition process, contamination was discovered and slowed down the
City's ability to purchase the property. The City alleged that cadmium used in
Hytek's industrial processes had been released to the site through its stormwater
system. After considering other options, most notably the King County In-Lieu Fee
Mitigation Program, it was determined that remediation of the Hytek site, with
wetland mitigation was the best course of action.
The City purchased the site and advertised the S 224th St Projects - Wetland
Mitigation and Remediation project in July 2021. While the major extents of
contamination had been determined during property negotiations, exact depths and
the precise perimeter were only determined with confirmation sampling during the
excavation of contaminated material. The costs associated with removal of
contaminated material and associated replacement materials required contract
change orders that exceed the Mayor's authority.
Therefore, staff request that Council ratify the necessary expenses to complete the
work. The awarded contract was $573,800 and payment to date is $991,351.66.
This is $417,551.66 over the original award. Staff anticipates that an additional
$50,000 will be needed to close out the project.
While it would have been better to have this additional work determined prior to
bidding, the sampling and testing required would have been expensive and would
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not have significantly changed the overall cost of the project. Once completed, the
Hytek site will be free of contamination and providing compensatory wetland
habitat and functions.
BUDGET IMPACT: The additional amount will be paid out of existing project funds.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
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