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City Council Meeting - Council - Regular Agenda - 10/04/2022
^*4 KENT CITY COUNCIL AGENDA • Tuesday, October 4, 2022 KENT 7:00 PM W A 5 H I N G T O N Chambers A live broadcast is available on Kent TV21, www.facebook.com/CitvofKent, and www.youtube.com/user/KentTV21 To listen to this meeting, call 1-888-475-4499 or 1-877-853-5257 and enter Meeting ID: 856 6226 2221 Passcode: 894251 Mayor Dana Ralph Council President Bill Boyce Councilmember Brenda Fincher Councilmember Zandria Michaud Councilmember Satwinder Kaur Councilmember Toni Troutner Councilmember Marli Larimer Councilmember Les Thomas ************************************************************** COUNCIL MEETING AGENDA - 7 P.M. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. AGENDA APPROVAL Changes from Council, Administration, or Staff. 4. PUBLIC COMMUNICATIONS A. Public Recognition 1. Employee of the Month 2. Domestic Violence Awareness Month B. Community Events C. Economic and Community Development Report 5. REPORTS FROM COUNCIL AND STAFF A. Mayor Ralph's Report B. Chief Administrative Officer's Report C. Councilmembers' Reports City Council Meeting City Council Regular Meeting October 4, 2022 6. PUBLIC HEARING A. First Public Hearing on the 2023-2024 Biennial Budget B. First Public Hearing on the 2023-2028 Capital Improvement Plan 7. PUBLIC COMMENT The Public Comment period is your opportunity to speak to the Council and Mayor on issues that relate to the business of the city of Kent or to agenda items Council will consider at this meeting. Comments that do not relate to the business of the city of Kent are not permitted. Additionally, the state of Washington prohibits people from using this Public Comment period to support or oppose a ballot measure or candidate for office. If you wish to provide comment to the Mayor and Council at this meeting, please contact the City Clerk by 4 p.m. on the day of the meeting at 253-856-5725 or CityClerkpKentWA.gov. If you intend to speak in person, please see the Clerk at the beginning of the meeting to sign up. When called to speak during the meeting, please state your name and city of residence for the record. You will have up to three minutes to provide comment. Please address all comments to the Mayor and Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. Alternatively, you may email the Mayor and Council at Mayor(cDKentWA.aov and CityCounci10KentWA.aov. Emails are not read into the record. 8. CONSENT CALENDAR A. Approval of Minutes 1. City Council Meeting - City Council Regular Meeting - Sep 20, 2022 7:00 PM 2. City Council Meeting - City Council Special Meeting - Sep 27, 2022 5:00 PM 3. Council Workshop - Workshop Special Meeting - Sep 27, 2022 5:30 PM B. Payment of Bills - Approve C. Excused Absence for Councilmember Thomas - Approve D. Excused Absence for Councilmember Kaur - Approve E. Agreement with Pause, Inc for Staff Training - Authorize F. Agreement with Nelson Electric, Inc. for Corrections Internal Cameras - Authorize G. Agreement with TriVan Truck Body to Construct Two Water Truck Bodies - Authorize H. Amendment with Verra Mobility/ATS for Additional Red Light Cameras - Authorize I. Office of the Washington State Auditor Engagement Letter for the 2021 Audit - Authorize J. Amendment to Contract with Compulink Management Center, Inc. - Authorize 9. OTHER BUSINESS Citv Council Meetinq Citv Council Regular Meetinq October 4, 2022 10. BIDS 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION 12. ADJOURNMENT NOTE:A copy of the full agenda is available in the City Clerk's Office and at KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253-856-5725. For TDD relay service, call the Washington Telecommunications Relay Service 7-1-1. 4.A.2 PROCL►pIMATION WHEREAS, National Domestic Violence Awareness Month was established in October 1987 to acknowledge and provide a voice for domestic violence victims and survivors, to advocate for legislation and protections for victims, to educate leaders and to encourage public awareness and action against abuse; and WHEREAS, domestic violence is prevalent in every community and, on average, nearly 20 people per minute are physically abused by an intimate partner in the United States; and WHEREAS, domestic violence is a pattern of physical, emotional, verbal and/or sexual abuse that affects millions, regardless of race, gender, religion, occupation, education level, socio-economic status or sexual orientation; and WHEREAS, the City of Kent remains committed to a professional response to incidents of domestic violence and strives to change belief systems and practices that support violence and abuse that disproportionately affects women and other marginalized people; and WHEREAS, becoming a place where all people embrace the spirit of non -violence, and where people develop healthy relationships based on mutual respect requires the participation and commitment of the entire community; NOW, THEREFORE I, DANA RALPH, MAYOR OF KENT, DO HEREBY PROCLAIM OCTOBER 2022 TO BE Domestic Violence Awareness Month In Kent Washington and encourage all residents to speak out against domestic violence, support the efforts of victim advocates and service organizations, honor the courage and resilience of survivors and commit ourselves to standing with them for safety, dignity and justice. In witness whereof, I have hereunto set my hand this 4th day of October, 2022. Mayor Dana aiph KEN v T WASHINGTON Packet Pg. 4 5.B Administration • The Mayor presented her budget on Tuesday. The Finance Department puts in a tremendous amount of work to prepare the budget. Special thanks to Paula Painter, Michelle Ferguson, Shane Sorenson, and Kathleen McConnell who deserve a round of applause. Over the course of the next few weeks, the Council will receive additional information and will meet a number of times to review the budget before final adoption. • As you may know, the staff member who coordinated the Advance Kent Performance Dashboard moved on to a new organization. The City has started the recruitment process for the position, and will soon determine who will maintain the dashboard until the position is filled. Clerk's Office • The City Clerk's office is currently working on responding to a large volume of public records requests for complete police investigation files that can include gathering, reviewing and redacting thousands of items of digital evidence (photos, statements, surveillance videos) • During the month of September, the Clerk's Office responded to 588 public records requests, processed over 43 hours of body worn camera video and processed over 75 contracts. Communications • Kent 101 is in its third week and runs through the end of October. Our Kent residents are learning more about the City, meeting staff and becoming Ambassadors of Kent. • Mark your calendar for the Haunted Boo- Levard event with Kent Station, Monday, Oct. 31 from 4:30-7pm. Special shout -out to Public Works, ECD and Parks who will all have a booth next the Mayor and City. • Drinks in the Driveway started this week with our Neighborhood Councils. The Mayor and staff will be visiting neighborhood councils to discuss issues like public safety, roads and everything in between! Rental Housing Inspection Program RHIP staff continue to work with landlords to ensure inspections and necessary repairs are completed to earn their Certificate of Compliance. The current sector, Kent's largest with 152 properties (SE Hill), has made significant progress this year with 83 properties fully compliant and 51 properties working through repairs which should wrap up before year end. Code violation notices will go out soon for 18 non -responsive properties. RHIP returns to NE Hill in 2023 to inspect a different 20% of units than inspected in 2019. Economic Development • Economic development is supporting King County's efforts in planning a new strategy and studying the aerospace industrial cluster. Alongside peers from Renton and Redmond, staff helped draft King County's RFP for consultant services, reviewed proposals and interviewed candidates, and now will be on a work group managing the contract. Study results are meant to position a County first narrative for Page 1 of 12 Packet Pg. 5 5.B business recruitment strategies through detailed analysis of jurisdictions' specific strengths (the first study of its kind in ten years) and identify best investments to support business retention and expansion of existing aerospace firms. Strategies around workforce development are a particular focus and findings may serve as a springboard for reignition of the King County Aerospace Alliance. • Community Business Connectors (formerly Trusted Community Partners Network), is accepting applications from community - based organizations to join with them to offer navigation/translation services to entrepreneurs county wide. An outgrowth of the City of Kent's previous work doing small business outreach during the pandemic, Economic development has helped steer program design over the past year. Established now as an arm of King County Reach (the ADO or accessory development organization created by the Department of Commerce to serve as regional economic development in each region) the program will invest directly in groups doing language support and other types of business assistance and create more equitable access to small business assistance resources at scale. Budget • The Mayor presented her 2023-24 Proposed Budget to Council at a special Council meeting on September 27. At the Special Council Workshop that followed, Finance Director Paula Painter presented an overview of the proposed General Fund budget. The overview of all other funds will be presented at the next budget workshop October 4 at 5pm. At a special workshop on October 5 from 8:30 am to 4:30 pm, Departments will talk about their operating and capital requests and Council will have the opportunity to discuss the Mayor's proposed budget. Customer Service • Interviews will be held on Thursday, September 29 for the vacant Customer Service Central Financial Analyst position. • The Meter Reader Supervisor is working with the vendor providing the City's new handheld meter reading software to ensure accurate data transmission between the new handheld device and the City's billing software. Accounting and Reporting • The General Ledger Team continues working with the State Auditor's Office as they focus on the 2021 Financial and Single (Grant) Audits. Much of their time is responding to requests for information and answering questions as they arise. The auditors are also beginning their financial audit of the Kent Special Events Center Public Facilities District for 2021. • As the year begins to wind down, the General Ledger team is beginning to prepare for 2022 year-end processing and related training. Year-end training for appropriate personnel is anticipated to be held sometime in November. Staff handling accounting -type activities within departments can be on the lookout for an invitation to the training to be sent in October. Tax and Business Licensing • The Tax Division completed its testing of enhancements to the FileLocal system for the 2023 relicensing period and has made significant progress in testing related enhancements to the City's business licensing system. The Tax Division anticipates completion of this testing and enhancements to the business license application forms by mid -October 2022. Workday • Reviewing new Washington State requirement to report SOC (Standard Occupational Classification) code in the 2022 4t" Quarter Tax Report • Department Liaison Quarterly meeting held on 9/20 • Configure and test performance reviews for PW-Operations • Workday issue tracking 21/22 year to date 239 (includes citywide and department specific requests/issues): total closed 169, total open in progress 21, total open 49 Page 2 of 12 Packet Pg. 6 5.6 • Workday August Statistics: 0 8323 business process events initiated. 0 361 business process events initiated by a manager 0 78 business processes completed including new hires, terminations and job changes 0 65 employee benefits business processes completed, including retirement savings changes, addition of dependents to an enrollment, new enrollments, and changes to eligibility Recruitment • Interviews during the week of 9/26 for Labor Relations Analyst, Police Business Systems Analyst, Planner (TLT), Central Financial Analyst, Accounting Technician (Facilities), and Video Program Coordinator • Interviews scheduled for the week of 10/3 include Maintenance Worker 2 in Water and Tax Auditor • Offers generated for Assistant City Attorney, Accounting Supervisor, and Maintenance Worker 2 (Water Distribution) • New hires for 10/3: Jerome Bacani, Hadley Bezon, Zachary Fry, Victoria Johnson, Kaitlin Powers and Anthony Stanfill Benefits • Working with Alliant on Benefits renewals for 2023 • Working on Open Enrollment set up and testing • Open Enrollment scheduled for 10/27- 11/10 • Finalized the last outstanding KPOA contract change • Working with employees and managers on protected leave cases and ADA accommodations • Finalized Retiree Drug Subsidy Application • Health Care Board Meeting - 9/28 • MissionSquare system changes coming up on October 10, 2023 • Actively recruiting for the HR Benefits Analyst TLT position Labor • Reclassifications and meetings with affected departments, ongoing • Continue policy review Charitable Contributions Committee • The annual employee Fall Giving Campaign will be October 27 in City Hall, starting at 11 am; the theme this year is The 80's. The charity selected to receive the campaign contributions is Eileen & Callie's Place which supports young women aging out of the foster care system. The Giving Campaign will include all our favorite happenings: silent auction, raffle tickets, games, costumes, and Brown Bear car wash ticket sales. The traveling bake sale will also be returning! Plus a new event this year will be a chili cookoff! We're excited for this fun opportunity for City employees to support a deserving local organization. a Information Technology Projects • SCADA System Upgrade - to upgrade or replace the current Supervisory Control and Data Acquisition (SCADA) system in order to ensure that the SCADA Platform is using the latest supported operating systems, databases, and software, with physical and virtual servers capable of supporting the SCADA system and its associated alarming system for the next decade, while meeting necessary goals for system security and outage redundancy. • Corrections Camera Upgrade - replace the jail's internal analog cameras and migrate to the digital capture, storage and retention of the OnSSI system. Which will then be integrated with the Jail Controller and intercom. Information Technology operational support for September 18, 2022 to September 27, 2022 • Number of tickets opened - 141 • Number of tickets closed - 307 Enterprise GIS General: • Normalization of address database for 911 data • Working with Parks to help with GIS items • Rebuilding GIS Kent GeoPortal for city website • Completing inventory of GIS core SDE data citywide • Auditing new 3D citywide building layer against Nearmap building layer • Working to complete preparation on the rearchitect of GIS system implementation c U 0 U E 0 N 0 a a� Page 3 of 12 Packet Pg. 7 5.6 • Assessing GIS Warehouse Task Force data and standards Weekly Customer Service Requests • Monthly GIS data update • Providing customer support to help staff connect to GIS data • Managing Connect Explorer login access • eGIS participating in citywide software implementations and providing GIS support • Prepared and submitted a supplemental brief to the U.S. Supreme Court, in City of Kent v. Jacobo-Hernandez, No. 21-1491. The City filed its petition with the U.S. Supreme Court for review in this case in June asking the court to decide whether the 8th Amendment to the U.S. Constitution exempts property from forfeiture when the defendant is indigent, even if that property was the instrument the defendant used to commit his crime of transporting methamphetamine. • Presented on the historical roots and the relevant caselaw of the Excessive Fines Clause of the 8th Amendment to the U.S. Constitution at the Washington State Association of Municipal Attorneys (WSAMA) Fall conference held September 28-30. • Attorneys from the Civil and Criminal division attended the Washington State Association of Municipal Attorneys (WSAMA) Conference. • Participated in a state-wide stakeholder group regarding Broadband Deployment. This group included representatives from local governments and the telecommunications industry and discussed ways the industry and local governments can work together to accelerate the deployment of broadband, while at the same time preserving local government's authority over and investments in the public rights -of -way. • Continued to assist accesso ShoWare management with the contracting and administration for several facility upgrades. • Worked with staff to draft a resolution for Council that authorizes the City to enter into an interlocal agreement with the City of Seattle to allow Community Roots Housing, a public development authority created by Seattle, to begin work in Kent that seeks to develop affordable and workforce multifamily housing. • Worked with staff to resolve several permitting issues to keep developments moving toward completion. • In August 2022, prosecutors filed 238 criminal cases in Kent Municipal Court. As of September 20, 2022, prosecutors filed 117 criminal cases. Each criminal case can include multiple charges. • Prosecutors prevailed on a jury trial case involving allegations of Assault, Malicious Mischief (property damage), Obstructing a Police Officer and Resisting Arrest. Following a 4-day trial, the jury came back with guilty verdicts on all charges. The case involved a woman who was accused of assaulting loss prevention personnel at a local store, as well as damaging property belonging to the store. Following contact with police officers, the woman attempted to run from officers and subsequently physically resisted officers' efforts to arrest her. • Assisted the HR Department in a number of sensitive employment and labor related matters. • Assisted City departments in reviewing and negotiating contract terms for a number of contracts related to construction, technological, and development projects. • Assisted outside counsel on a number of cases currently in litigation. • Worked with staff to acquire the property rights necessary to complete various projects throughout the City. Recreation and Cultural Services • The Youth and Teen Division is thrilled to be back in our local elementary schools serving children in Kindergarten through 6th grade at After School Energy. Staff kicked off the first week at seven Kent elementary schools. Children engaged in team building games and activities. Staff focused on the value of being active and c U 0 U E 0 N 0 a a� Page 4 of 12 Packet Pg. 8 positive while having fun. Participants were encouraged to think about and display good sportsmanship. In late October, we'll begin programming at an additional five elementary schools, when our partnership with Puget Sound Educational Services District begins. • Late night at the Teen Center has kicked off Fall programming at our KSD Phoenix Academy location. Participants engage in open gym basketball, volleyball, breakdancing and the music studio six nights per week. Planning is also underway for our 9th Annual Community Thanksgiving Feast, scheduled for Saturday November 19, 6:30-8:30 pm at the Kent Parks & Recreation Teen Center. • Fall quarter programs have begun and we continue to see excellent participation in Adaptive Recreation programming. Twenty- one classes are available, including day trips, cooking, sports, creative arts, fitness and movement and a weekly Friday night social club. Sixty-two percent of the classes offered for fall quarter have a waitlist of one to seven participants. • The Senior Center staff continued a great partnership with the Puget Sound Firefighter Foundation in providing a fall luncheon for 160 seniors. The Foundation subsidized the cost of the meal to ensure that this is an affordable and fun social opportunity for all seniors in attendance. Fire Fighters even served lunch and cleaned up afterwards! Facilities • Driving Range fire: operations have been going well and repairs are underway. Carpet is still a few weeks out. • New signage for the Driving Range has been approved and being put into production. This is for the top portion of the new building. • Solar grant process is underway. Timeline is 2023. • The gym partition wall at Commons has failed and we're working quickly to move forward with a replacement drop down curtain. • Courthouse and Corrections generator project is underway. The generator slab was poured. The generator has a very long 5.B lead time and expected to arrive in April 2023 at which time it will be installed and commissioned. • Police HQ Renovation is nearing the final stages. The training room is nearly complete along with the kitchen and we're looking to be working on a punch list in the coming weeks. • Senior Center Roof bid was awarded to Signature Roof Service LLC. The start date will be in October. • IT Annex remodel has begun and all the furniture has been removed. a • HVAC team has continued to be very busy. 0 The change in weather is coming so they're a preparing for the colder months and switch - U over. • Kent Commons gym wall pads are L) approved and expected to be installed E before the end of the year. Targeting the ,° week of 12/5/22 for install. • Contracted with Sazan to start the ° a engineering and design for the new Police HQ cooling tower. • A new commercial walk-in refrigerator for a Corrections is approved. This has an extremely long lead time and we'll be ) tracking it closely. L • Driving Range smashed doors have a 6- 0 month lead time. Order is placed and we're > tracking. • New gate and operators for the Shops East -1 gate is approved. Loops were installed c 9/27/22 and gates are in production. E • New fence and gates for the Commons w back parking lot is in production. Staff Chanaes - Hirina/Retirement Recruitment/ Leaves/Promotions • Joshua Bava was promoted to Commander September 15. • Records Specialist Benjamin Kaufman started September 16. Significant crime activities/arrests /investi ate • On September 15, at 4:03 pm, officers were dispatched to a welfare check located in the 10700 block of SE 238t" St. An unknown subject was asleep in a vehicle and the reporting party could not wake the Page 5 of 12 Packet Pg. 9 person up. Upon arrival officers woke up the subject who was not cooperative. Officers were able to identify the suspect who had an outstanding Felony warrant for Unlawful Possession of a Firearm 1, VUCSA (Violation of the Uniform Controlled Substances Act), and had a caution alerting officers he was commonly armed and dangerous. Officers began to arrest the subject on his outstanding warrant in which a .38 revolver was found in his pocket. The suspect started to resist but was unsuccessful. The officers resumed their search and found over 40 fentanyl pills and a couple grams of methamphetamine. The suspect was booked again into the King County Jail. On September 17, at 7:39 am, an officer responded to the Mardis Gras Apartments regarding a robbery that had occurred. The victim was an older male with cognitive issues. He was walking through the lobby of the complex when the suspect was seen sleeping in a side room off the main hallway. This suspect confronted the victim and punched him while ripping the victim's cell phone from his hands. On September 18, at 7:08 am, officers were dispatched to a report of suspicious circumstances. A firebox had been ripped off the wall behind AutoZone at 240t" and 104t". A safe with $15,000-$20,000 had been stolen from the Grocery Outlet manager's office out of the wall and then drug into the back alley with a pallet jack. The same suspects hit McClendon's on September 19. Detectives are investigating. On September 19, at 4:00 pm, officers were dispatched to a fight involving multiple subjects at the Country Glenn Apartments. Someone involved in the fight had a rifle and was making threats to shoot someone. Officers began separating those involved. One of the involved subjects began to confront another involved subject and was told repeatedly to stop by officers. The subject ignored officers' commands and when an officer put out his hand to physically stop the subject; the subject/suspect slapped the officer's hand away. The officer began to take him to the 5.B ground when the suspect placed the officer in a headlock and drove his head into the pavement. The subject was taken into custody by the officers on scene. Both the officer and the suspect were treated for their injuries. • On September 19, at 11:57 pm, VIIT was called out to an officer involved shooting in the 18200 block of State Route 9 near Snohomish. Kent Detectives were primary on processing the entire crime scene. • On September 20, at 1:35 am, officers were dispatched to a death at a residence a in the 12400 block of SE 275t" PI. The co reporting party informed first responders that the deceased was their 85-year-old grandmother. The reporting party's brother ; had stolen some of the grandmother's 0 jewelry and left the residence right after E her death. An initial investigation was ° completed, and the deceased body was taken to a funeral home. Detectives were a called a day later by the funeral home regarding injuries that they had uncovered suggesting she had been severely a neglected. The body was transferred to the Medical Examiner's office and detectives ) are currently investigating. L • On September 20, at 9:22 pm, a neighbor o dispute at the Knoll Apartments ended when the suspect fired a round through the victim's front door. Fortunately, nobody N was hit. The incident occurred when a c neighbor got into an argument with them E over the use of a U-Haul. The neighbor, w who was also dealing with other stressful °' life issues, pulled out a firearm and shot a U round at their front door. The suspect c retreated to his ground floor unit and W refused to exit. Patrol's efforts to get him .2 to come out were unsuccessful. VSRT responded and took over the scene around c 11:30 pm. U • On September 22, at 9:36 am officers responded to a request from detectives to assist with a residential search warrant stemming from a burglary documented under this case. A stolen Sprinter Van had been driven and tracked to the 30400 block of 115t" PI SE. The suspects involved with the Sprinter van were also the suspects who broke into the Puget Sound Fire Page 6 of 12 Packet Pg. 10 5.B Training Consortium. Other stolen vehicles were found on the property as well. A small team of on -duty SWAT Officers successfully called out three occupants of the home without incident. Additionally, Firefighter bunker gear and boots were located inside this residence. On September 22 at 2:24 pm, KPD was contacted by the WA State Office of Insurance Commissioner regarding a warrant subject at Indigo Springs. The subject had almost $200,000 in felony warrants ranging from robbery to organized retail theft. Officers were familiar with the subject and formed a plan to take him into custody. Surveillance was set up but prior to the start time the subject exited his apartment which caused a priority response. Officers took custody of the subject who gave a list of several ailments all designed to keep him from staying in custody. Officers were able to have a hospital clear him for booking at King County Jail. On September 23, at 1:03 pm, officers were dispatched to a shooting at The Bowman Apartments where they located a victim with a gunshot wound. The victim saw a subject who owed him money sitting in the passenger seat of a vehicle. When he confronted the subject, the driver told the victim not to harass anyone in his vehicle. The driver/suspect got out of the vehicle and pulled out a handgun firing a round into the ground then fired another round hitting the victim in the leg. The suspect fled the scene in his vehicle. Detectives are investigating. On September 23, at 5:05 pm, officers were dispatched to a shooting at the Central Flats Apartments. The female victims arrived home and one of the victim's ex -boyfriends was seen in a vehicle waiting for them. The victims knew there would be a problem so continued to drive through the complex without stopping and the ex-boyfriend/suspect began shooting at them. Nobody was injured. The suspect was located on the east hill of Kent in a gray vehicle and was taken into custody. • On September 24, at 12:29 pm, officers were dispatched to a verified commercial alarm at the Glint Car Wash located at 11624 SE Kent Kangley Rd. Upon arrival they found the suspect walking along the north side of the business and they also observed damage to the glass door. The suspect attempted to flee on foot but was taken into custody. During the arrest, officers found evidence that the suspect might also be the suspect in recent reported burglaries to Auto Zone and Grocery Outlet in Kent. The suspect was booked into jail. • On September 24, at 7:56 pm, officers were dispatched to a suspicious circumstance situation involving an attempted carjacking at E. Russell St and Central Ave S. The victim was standing outside his vehicle when the suspect abruptly walked up, punched him in the face, and tried to take his vehicle. The suspect was wearing a skeleton mask, was unable to take the vehicle, and fled on foot southbound from the location. Detectives are investigating. • On September 25, at 12:49 am, officers were dispatched to a commercial burglary which included four different businesses in the north end who all had their doors or roll -up garages significantly damaged by what looked like a truck backing into them. At the same time, Renton had three similar burglaries. A short time later, Des Moines tried to stop a similar occupied stolen truck. Before the pursuit was terminated, broken glass was falling off the truck from its rear. Detectives are investigating. • On September 25, at 9:57 am, officers responded to a report of threat with a handgun that occurred at the Birch Creek apartments. The incident started when a neighbor contacted the victim saying someone was looking into his vehicle. The victim went outside and confronted this person who pulled out a handgun, pointed it at the victim, and asked him if he wanted to be shot. The suspect then fled in a vehicle. Detectives are investigating. • On September 25, at 3:23 pm, officers were advised by Pierce County to arrest a male at a house on the East Hill. He's been Page 7 of 12 Packet Pg. 11 5.B arrested by us several times in the past and is known to make threats to hurt family/neighbors/police. When the neighbor called 911 to report he was back, officers quickly flooded the area and eventually found him. He was initially uncooperative and refused to get out of his car, but eventually talked into surrendering peacefully. He was arrested for Assault 4 DV and Harassment charges, as well as a new order violation charge. Major emphasis patrol • On September 16, Officers participated in an anti -theft operation at the West Hill Lowe's store due to repeat and chronic organized retail theft problems occurring there. A total of seven suspects were contacted, resulting in six criminal charges. A total of five outstanding arrest warrants were cleared as a result of the arrests. Lowe's employees signed thank you cards and expressed their gratitude to the Officers that day by buying snacks and lunch. • PD has been working on a problem property in the 20000 block of 117t" Ave. SE. The home on the property is uninhabitable and the area is littered with garbage, junk vehicles, vermin etc. The primary inhabitant is a violent schizophrenic meth addict who has been terrorizing the neighborhood for years. The property is also being used as a base for local transients. Since 2020, there have been 30 calls for service emanating from the property. The property owner has done nothing to clean it up, despite numerous code enforcement actions. Two weeks ago, NRT arrested the inhabitant for a new order violation (the victim was one of his neighbors). A Criminal Nuisance Property case was generated, and the plan is to use this criminal action to force the owner to sell the property. Events and awards • Detective Wilson was commended for the care and diligence he displayed in the investigation regarding a vulnerable adult as it is in keeping with the highest standards of the Kent Police Department. Detective Wilson exemplifies our department's mission of protecting and caring for people in our community, our value of service, and our vision of improving the lives of our community members. Survey • Land Survey field staff are design mapping for the Washington Ave. storm outfalls, Kiwanis Park, Uplands Park, 224t" Phase 3 and the Downey Farmstead restoration projects. Office staff are preparing legal descriptions for the Mill Creek Easements, 224t" St. Phase 3 Right of Way boundaries and for Railroad Ave. and Saar. Record of Surveys (ROS) are being prepared for recording at King County on multiple projects. • Public Works GIS staff continue updating the storm vault & sewer assets and entering as-builts. The wetland inventory project progresses with valued input from Erin George in Planning with a November deadline. PW GIS staff are coordinating with Parks GIS on managing storm assets. A Sewer Service Data Analysis is being completed for the Design Engineering Comp Plan. Environmental • McSorley Wetlands Complex Clean-up: Totem began cleaning up a portion of McSorley closest to the main entrance near 26t" Ave S. Cleaned up areas will be either cordoned off or signs will be posted ("City of Kent project —Keep out") to deter illegal campers from re -occupying the cleaned -up areas. • Vegetation Monitoring/Reports 2022: six vegetation monitoring reports are due by the end of 2022-72nd Ave mitigation, HCM 3 mitigation, Dvorak Barn mitigation, Downey Channel, Briscoe 2/3, Alvin's Pond mitigation). Remaining vegetation monitoring sites for September: KOA and Dvorak Barn mitigation sites • Cross Connection Control: permit reviews, Coordinating with Binford metals to curb backflow thefts in Kent, coordination with customers and site inspections - Alexann Gateway, Acme Foods, Kent Prose Novak Lane, Polar Service Centers, Madison co c U 0 U E 0 N 0 a a� Page 8 of 12 Packet Pg. 12 Apartments, Les Schwab, Kent International Plaza, Tacoma Screw Products, Fantello Short Plat, Hawthorne, Rotary Offset Press, O'Brien Commerce, NW Corporate Park. Correspondence with testers and customers that have questions or failed Backflow Assembly Tests, BATs (sending out notifications, correcting contact information in PRISM). Sending out BAT initial notifications, failed test notifications, and non-compliance notifications, and correcting contact info in PRISM. Assisting the CCCP Inspector in site visits and coordination with customers • Shut the Lid Campaign: Staff will be launching our "Shut the Lid" dumpster campaign to get people to keep dumpster lids closed and shut the lid on pollution. This campaign involves a dumpster sticker, drain markers, spill kits, educational posters and a pledge staff can Spa take to keep the lid closed. The business will then get a window cling for their front window that shows that they are doing their part to prevent pollution and protect our environment. Design • Russell & S. 240' Sidewalks: 90% review expected late September. Late October 2022 advertisement. • Washington Ave Pumpstation: narrowing scope - coordinating with Ops staff about submersible pumps, reuse of electrical equipment feasibility and site shelter. Expected advertisement Jan 2023. • Reith Road - vicinity S 253rd St to SR516: Coordinating with King County Metro for bus stop locations. Preparing cost estimate. Early 2023 advertisement. • 2023 Overlays: locations finalized - memo documenting locations in review prior to distribution. Draft Complete Streets memo is in review in Design. Preparing to reach out to private utilities. Thirty percent review expected late September. Early 2023 advertisement. 5.B • S. 224th St - Phase 3 West/Stage 1: 60% review package distributed with comments due Friday Oct 7. Early summer 2023 advertisement expected. Preparing to start outreach to secure construction easements. • PHB at Kent Panther Lake Library on 1081n Ave SE: preparing to kick off project and consultant selection process for development of channelization plans and documentation. • Safe Routes to School (SRTS) - School Zone Flashers: information submitted to STIP - expected to be processed in a October. Spring 2023 advertisement co expected. _ • Willis St - 74th Improvements: received notification from WSDOT that ; channelization plans have been signed and U will be provided upon completion of signing E of construction agreement. Additional early 0 2023 advertisement expected. Construction: ° • West Hill Reservoir: prepping for sidewalks, wo curbs and ramps. Recirculation pump V_ installation ongoing. Exterior coating a process with special inspector oversight ongoing. Intermediate coat week of 10/3. ) • Lake Fenwick Hypolimnetic Aerator Improvements: in water work scheduled to 0 resume October 3 and take two weeks to complete. > • Summit Landsburg Road and Rock Creek N Culvert Replacement: roadway open to c northbound only traffic. PSE work under E bridge complete. Forming and pouring w south half of approach slabs started week °' of 9/26. Covington Water District water U main connected to existing line, backfilling and compacting. Downey Side Channel Restoration Final Phase: installation of the erosion control Page 9 of 12 Packet Pg. 13 blanket continues this week. Crews began placing logs along the roadway. Crews to begin excavating the planter strip this week and install crushed rock. • 2022 Asphalt Overlays: roadside/landscape restoration occurring this week in multiple locations. Curb ramp replacement at 132nd & Kent-Kangley began Wednesday, 9/28 and will conclude at the end of the week. • Clark Lake Estate South (24123 1201" Ave SE) - sewer main installation on 120th Ave SE is scheduled to proceed the week of October 3. Streets • Street maintenance performed grinding/paving and hot patching for overlays on 851" PI S and on SE 203rd St, grinding and hot patching for inlays and 2022 crack and seal work on 132nd Ave SE, sidewalk grinding on E Smith St, cleaned and swept the roadway at 737 Wynwood Dr, performed crack and seal work on S 200t" St, 85t" PI S, S 208t" St and on S 203rd St and began winter preparations by loading the plows and sanders. • Signs and Markings installed bases and signs on 105t" Ave SE, SE 200t" St, S 224t" St and on 64t" Ave S, installed signs on W Meeker St, installed bases and signs for retro-reflectivity on 96t" Ave S and on S 240t" St and entered into GIS system, picked up signs from the Kent 101 event, turned the flags on school photo signs at various locations Citywide and performed sign maintenance on the East and West Hills. • Solid Waste cleaned up debris in several locations including along 72nd Ave S, SE Kent Kangley Rd, 132nd Ave SE, Pacific Hwy S and E James St. • Water Vegetation mowed and line trimmed multiple locations such as at the 212t" 5.B Treatment Plant, the 208t" Well and the upper and lower areas of Kent Springs. • Street Vegetation staff mowed, line trimmed and picked up litter along SE 240t" St, 132nd Ave SE, 108t" Ave SE, Veterans Dr, S 212t" St, Lincoln Ave N, 64t" Ave S and from the alleys in the North Park neighborhood, pulled weeds and cleared debris from the traffic islands on SE Kent Kangley Rd, 4t" Ave S, S 228t" St and in front of ShoWare on W James St and sprayed Rachel's Place easement for the Storm Department and along roadsides a Citywide. • The Sidearms mowed on 108t" Ave SE, SE a 252nd St, Riverview Blvd, 84t" Ave S, Frager Rd, 124t" Ave SE, 88t" Ave S, 100t" Ave SE, on Garrison Hill from Benson Rd 0 SE to 88t" Ave S and along the upper area E of Kent Springs. ° • Wetland Mitigation crews worked on planting at the Hytek site a Water • Staff have moved from construction season to maintenance. Dead-end water main 0 a flushing is first up. There are over 800 dead-end water mains and zone isolation ) points that need to be flushed to maintain L water quality. Fire hydrant exercising o continued in the valley portion of the water system and a fire hydrant was replaced on the East Hill. Source, Supply and Pumpstations Mh c • Source and Supply staff checked the E eastern properties, fence lines and w transmission main trails, pulled the recycle 2 pump and discussed replacement of the U pneumatic valves at the 212t" Treatment c Plant, received bids and prepared a contract for the Kent Springs hoist replacement, worked with Pacific Power on generator load testing, took the loaner c valves back to GC Systems, performed U offline site and reservoir checks and exercised and painted hydrants in The Lakes area. • SCADA staff checked demands and flow at the 212t" Treatment Plant well and adjusted as needed, continued to work on the hotbox power project at the Guiberson Corrosion Facility, performed touch-up work on the SCADA screen work for Page 10 of 12 Packet Pg. 14 Pumpstation #6 Fill Mode operations, worked with IT on updating/replicating the SCADA virtual boxes, performed troubleshooting and testing of the Renton Intertie system, began the procurement process for battery replacements at Union Pacific Pumpstation, researched and purchased replacement for the caustic valve actuator at the East Hill Well, reviewed the status of all SCADA programming and screens for Pumpstation #6 and the West Hill Tank, checked the programmable logic controller traps and traded out the radio modem at Kent Springs Plateau and finished updating the monthly reports for the new download process. • Pumpstation crews scheduled Field's Roofing to begin replacing the roof at the Horseshoe Storm Pumpstation, prepared the flat top for removal and replacement at Frager Pumpstation, tested the load bank at both Frager and Kentview Pumpstations and checked various pumpstations for any needed maintenance or repairs. Storm/Sewer/Drainage Vegetation • Storm crews cleaned storm lines for 2023 overlays on S 259t" PI and on SE 229t" PI, took inventory of ditches on 1001" Ave SE, assessed ditches on SE 223rd St, installed catch basins on E Dean St, assisted with the Vactor on SE 214t" St, replaced filter cartridges on SE 256t" St, installed a berm on 135t" PI SE, put asphalt around a storm line replacement on SE 203rd St, cleaned the line at Muth Pond, repaired a sidewall and cleaned debris at the Upper Mill Creek fish screen and assembled road closure signs. Crews also performed National Pollutant Discharge Elimination System (NPDES) assessing on SE 195t" PI, S 202nd St, 100t" Ave SE and on SE 206t" PI, and pumping on SE 214t" Pl, SE 194t" St, SE 214t" St and on S 202nd PI. • Sewer crews TV'd and cleaned existing sewer lines with the Vactor between 1081" Ave SE and 124t" Ave SE from SE 2361" St to SE Kent Kangley Rd, TV'd for the 2023 overlays on S 259t" PI and for the Link Rail Storm Project on 30t" Ave S, TV'd and vacuum tested the new sewer lines at Merryfield Estates on 108t" Ave SE, 5.6 repaired a manhole frame on E Valley Hwy, vacuum tested the Skagen manhole on SE 236t" St, restocked the storage shed and cleaned sewer wet wells at various locations Citywide. • Wetland Maintenance mowed, line trimmed, sprayed and removed invasive weeds at Signal Electric on 3rd Ave S, the 72nd Ave Diversion Channel on 68t" Ave S, the 1961" Corridor Wetland on S 196t" St, Mallory Meadows on SE 2641" PI, Pacific Northwest Equipment on S 200t" St, Kam Singh on SE 277t" St, Johnson Creek on 42nd Ave S, Dino Frio on S 215t" PI, CO Stonewood on S 230t" PI, Gages Grove on SE 2771" PI, Park Meridian on SE 274t" PI, Morgan's Place on 97t" Ave S and at Birdsong Meadows on 116t" Ave SE, 0 inspected wetlands for transient activity E and removed litter as necessary at ° Maplewood Grove on 108t" Ave SE, Redondo on 27t" Ave S, Signal Electric on a 3rd Ave S, 72nd Ave Diversion Channel on 72nd Ave S and at Horseshoe Bend on 80t" Ave S, removed purple loosestrife at the a Green River Natural Resource Area and prepared and took inventory of the fencing L supplies. • Holding Pond crew mowed and line o trimmed at Western View Estates on 26t" PI S, the 196t" Corridor on S 196t" St, the LID 336 bioswale on S 192nd St, Winterbrook N on Cardiff Ave, Pacific Hwy pond on 21st Ct c S, the 216t" roundabout holding pond on S E 216t" St, LID 353 (behind Century Motel) w on Military Rd S, KDM pond on S 248t" St, °' Punjab Plat on S 259t" PI, Brenna's Vista on U 90t" PI S, Fenton Ridge on 122n6 PI SE, the c S 203rd St Short Plat on S 203rd St, Linda Heights Easement on 121st PI SE, Blackberry Falls on 915t Ct S, Plateau at Panther Lake on SE 195t" PI and at the Boeing pond on 661" Ave S. c U Fleet/Warehouse • The Warehouse crew continued to assist with CDL training, maintained the shops yard, keeping it clean and free of litter and debris, cleaned and maintained the wash rack, washed and vacuumed motor pool vehicles, issued personal protection equipment (PPE's) and motor pool vehicles to staff and hydrant meters and public Page 11 of 12 Packet Pg. 15 5.B notice boards to contractors, repaired small equipment as needed, received parts and inventory orders, hauled spoils as time and equipment were available and continued to manually open and close the broken East Gate daily and locked and unlocked the gates in the employee south parking lot at the beginning and close of the work day. Fleet staff worked on new truck builds for the Street department, prepared vehicles for auction, performed air brake inspections and worked on scheduled and non-scheduled maintenance and repairs. Page 12 of 12 Packet Pg. 16 6.A KENT WASH IN G T O N DATE: October 4, 2022 TO: Kent City Council SUBJECT: First Public Hearing on the 2023-2024 Biennial Budget SUMMARY: This is the first public hearing on the 2023-2024 Biennial Budget at the regular City Council meeting. Public input is welcome as the City begins to prepare the 2023-2024 Biennial Budget. The Mayor's Proposed 2023-2024 Biennial Budget can be found at <https://www.kentwa.gov/departments/finance> SUPPORTS STRATEGIC PLAN GOAL: Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Packet Pg. 17 6.B KENT WASH IN G T O N DATE: October 4, 2022 TO: Kent City Council SUBJECT: First Public Hearing on the 2023-2028 Capital Improvement Plan SUMMARY: This is the first public hearing for the 2023-2028 Capital Improvement Program. The Capital Improvement Program is incorporated into the Capital Facilities Element of the Kent Comprehensive Plan. Public input is welcome as the City begins to prepare the 2023-2028 Capital Improvement Program. The latest version of the 2023-2028 Capital Improvement Program may be found in the Mayor's Proposed 2023-2024 Biennial Budget on the City's website at www.kentwa.gov/departments/finance <http://www.kentwa.gov/departments/finance>. SUPPORTS STRATEGIC PLAN GOAL: Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Packet Pg. 18 8.A.1 Date: Time: Place: 1. 2. 3. • KEN WASHING70N September 20, 2022 7:00 p.m. Chambers CALL TO ORDER/FLAG SALUTE Mayor Ralph called the meeting to order. ROLL CALL Pending Approval Kent City Council City Council Regular Meeting Minutes September 20, 2022 Attendee Name Dana Ral h 1Title Mayor Council President Status Arrived Present Present Present Bill Boyce Brenda Fincher Councilmember Satwinder Kaur Councilmember Present Marli Larimer Councilmember Excused Toni Troutner Councilmember Present Les Thomas Councilmember Present Zandria Michaud Councilmember Present AGENDA APPROVAL Chief Administrative Officer, Pat Fitzpatrick added a Consent Item 8.3. an Excused Absence for Councilmember Larimer. A. I move to approve the agenda as amended. RESULT: MOVER: SECONDER: MOTION PASSES [UNANIMOUS] Bill Boyce, Council President Les Thomas, Councilmember Boyce, Fincher, Kaur, Troutner, Thomas, Michaud 4. PUBLIC COMMUNICATIONS A. Public Recognition 1. Proclamation for Constitution Week Mayor Ralph presented the Proclamation for Constitution Week to Anita Speir, Recording Secretary of the Lakota Chapter, National Society Daughter's of the American Revolution. 2. Proclamation for Diaper Need Awareness Week Mayor Ralph presented the Diaper Need Awareness Week Proclamation to Becky Schroeder, the Director of Programs at WestSide Baby, an organization that provides essential items such as diapers, clothing, and car a Packet Pg. 19 8.A.1 Kent City Council City Council Regular Meeting Minutes September 20, 2022 Kent, Washington seats to families in need and to Jack Edgerton, Executive Director at Eastside Baby Corner whose mission is to provide children with their basic needs today so they can thrive tomorrow. 3. Proclamation for Hispanic Heritage Month Mayor Ralph presented the Proclamation for Hispanic Heritage Month to Executive Director Mirya Munoz Roach of Centro Rendu. Centro Rendu exists to protect, support, and defend Latino immigrant families through education, social services, legal advocacy, and leadership development. 4. Proclamation for Childhood Cancer Awareness Week Mayor Ralph presented the Proclamation for Childhood Cancer Awareness Week to Ryan Williams from the See Ya Later Foundation. The Foundation operates with one mission in mind; to Inspire Youth and Encourage Families. The Foundation has three areas of focus in which provide quality and affordable camps for kids, awards scholarships to high school graduating seniors to further their education, and offer financial and emotional support to families experiencing a life -threatening medical crisis through their Seeds of Hope Program. B. Community Events Council President Boyce announced upcoming events at the accesso ShoWare Center. Councilmember Fincher advised of upcoming Spotlight Series Events. Mayor Ralph invited the public to participate in the 5K Walk for Babies event that supports Kent's Pediatric Interim Care Center. The event starts at the Kent Station on October 11t C. Public Safety Report Chief Padilla provided the Public Safety Report that started with the swearing in of new officers. Mayor Ralph performed the swearing in of officer Daniel Joss, Officer Cassandra Ward, Officer William Guyer and Corrections Officer Kevin Langlois. Chief Padilla announced the promotions of Joshua Bava to Commander and Joel Makings to Sergeant. Chief Padilla presented Lifesaving Awards to Officer Campbell and Detective Pribble. They did not hesitate to assist the male by providing Narcan and requesting aid to their location. Officer Campbell and Detective Pribble are being commended for their actions which resulted in the patient recovering from his drug overdose. They exemplify our department's mission statement Q Page 2 of 8 Packet Pg. 20 8.A.1 Kent City Council City Council Regular Meeting Minutes September 20, 2022 Kent, Washington of protecting and caring for people in our community, our value of service, and our vision of improving the lives of our community members. Chief Padilla presented a Lifesaving Award to Officer Matthew Fisher. Fisher responded to a verbal domestic violence call. The argument was between a female and her adult son who was a drug addict. While speaking with the mother in the hallway outside of her apartment she started complaining of chest pain and collapsed in the hallway. Officer Fisher began CPR. After two and a half minutes of chest compressions the patient regained consciousness. Officer Fisher is being commended for his quick actions which resulted in the patient being able to survive her medical emergency that day. Officer Fisher exemplifies our department's mission statement of protecting and caring for people in our community, our value of service, and our vision of improving the lives of our community members. Chief Padilla advised there are currently 13 openings for officers. 5. REPORTS FROM COUNCIL AND STAFF A. Mayor Rah3h's Report Mayor Ralph serves as an alternate on the Sound Cities Association Regional Policy Committee that recently heard a presentation regarding behavior health in King County. Mayor Ralph, along with Chief Padilla took a trip to Tucson to look at their crisis receiving centers. King County is in the process of standing up crisis receiving centers. As part of Mayor Ralph's duty as the Chair of the Puget Sound Regional Council Transportation Policy Board, along with Dr. Charles Patton, Program Manager - Equity Policy and Initiatives Manager at the Puget Sound Regional Council, she presented information to the Sacramento Regional Council on work that is being done in the region and in the City of Kent relating to race and equity. Mayor Ralph serves as the Vice Chair of the South King County Housing and Homeless Partnership. Mayor Ralph talked about the work being done with grant funds from the Department of Commerce to build a dashboard to measure the current state of stock of affordable housing. Mayor Ralph, along with Economic and Community Development Department Deputy Director, Matt Gilbert, she participated in a ribbon cutting for the multi -family development on Madison. The new development is the first Built Green Four Star multi -family facility in the City of Kent. Mayor Ralph serves on the South King County Transportation Policy Board a Page 3 of 8 Packet Pg. 21 8.A.1 Kent City Council City Council Regular Meeting September 20, 2022 Minutes Kent, Washington that recently heard a presentation from WSDOT about complete streets in addition to a presentation from Sound Transit regarding safety and fare enforcement. Mayor Ralph recognized the local service clubs for participating in volunteer events to paint over graffiti and litter clean up. B. Chief Administrative Officer's Report Chief Administrative Officer, Pat Fitzpatrick advised the Council and staff are working on the 2023-2024 Biennial Budget with special meetings/workshops scheduled for September 27' and October 5t", his written report is in today's agenda packet and there is no executive session tonight. 4- 0 Fitzpatrick noted that the Kent 101 civics classes started last week and there are many inquisitive participants. 0 Q. C. Councilmembers' Reports Q Council President Boyce serves on the Sound Cities Association and advised the Association is in the final stages of appointing a new Executive Director. o Council President Boyce serves as the Chair of the Operations and Public Safety Committee and provided a recap of the agenda items from today's meeting. Councilmember Michaud serves on Kent's Human Services Commission that recently reviewed the grant funding process. The Commission discussed equity analysis for grant making and advised there will be a population specific exploration project for black and Hispanic community members. Michaud provided details on the project. Councilmember Kaur serves on the Sound Cities Association Domestic Violence Initiative Regional Task Force that recently discussed their letter to the King County Council requesting a budget for advocates for victims. Councilmember Kaur serves on the Sound Cities Association Puget Sound Clean Air Agency Advisory Council that is continuing work on the Strategic Plan. Councilmember Trounter serves as the Chair of the Economic and Community Development Committee. The Committee welcomed the City's new Long Range Planning Manager, Kristen Holdsworth. Holdsworth went on to present during her first Committee meeting the 2024 Comprehensive Plan update. The Committee also learned of permitting activities. Councilmember Fincher serves as the Chair of the Sound Cities Association King Conservation District Advisory Committee that is working on their Page 4 of 8 Packet Pg. 22 8.A.1 Kent City Council City Council Regular Meeting September 20, 2022 Minutes Kent, Washington Strategic Plan. Councilmember Fincher serves on Kent's Arts Commission and advised of upcoming Spotlight Series events, the art show now in the City's Centennial Center and the art for the Sound Transit Garage. Councilmember Fincher serves as the Chair of the Public Works Committee and provided a recap of the agenda items from the September 19th meeting. Councilmember Thomas serves on the Puget Sound Regional Fire Authority Governance Board that will meet on September 211t, at 5:30 at Station 78. Call 253-856-4300 for meeting information. 6. PUBLIC HEARING None. 7. PUBLIC COMMENT None. Q 8. CONSENT CALENDAR I move to approve Consent Items A - J. RESULT: APPROVED [UNANIMOUS] MOVER: Bill Boyce, Council President SECONDER: Les Thomas, Councilmember AYES: Boyce, Fincher, Kaur, Troutner, Thomas, Michaud A. Approval of Minutes Council Workshop - Workshop Regular Meeting - Sep 6, 2022 5:00 PM City Council Meeting - City Council Regular Meeting - Sep 6, 2022 7:00 PM B. Payment of Bills - Authorize MOTION: I move to approve the payment of bills received through 8/31/22 and paid on 08/31/22, and approve the checks issued for payroll 8/16/22-8/31/22 and paid on 9/2/22, all audited by the Operations and Public Safety Committee on 9/6/22. C. Grant Agreement with Washington State Administrative Office of the Courts for Kent Community Court - Authorize Page 5 of 8 Packet Pg. 23 8.A.1 Kent City Council City Council Regular Meeting Minutes September 20, 2022 Kent, Washington MOTION: I move to authorize the Municipal Court Administrator to sign a grant agreement with the Washington State Administrative Office of the Courts in the amount of $125,000 to benefit Kent Community Court, to amend the City budget accordingly, and to authorize expenditure of the funds consistent with the terms of the grant agreement. D. Grant Agreement with Washington State Administrative Office of the Courts for Reimbursement of Costs Associated with State v. Blake - Authorize MOTION: I move to authorize the signing of the Interagency aD Reimbursement Agreement with the Washington State Administrative Office of the Courts, in the total amount of — $1,074,435, to amend the budget, and to authorize expenditure of funds consistent with the terms of the agreement to 0 reimburse costs incurred as a result of the State v. Blake a decision. g E. Additional Purchases under the City's Agreement with a Anaconda Networks, Inc - Authorize o MOTION: I move to authorize staff to purchase products and services through Anaconda Networks, Inc. under the terms of the parties' existing Agreement dated September 1, 2021, if those purchases are within established budgets previously approved by Council and made during the agreement's term, and to ratify all prior acts consistent with this motion. F. 2022-2023 Walker and Roller Safety Program for Pacific Highway South - First Amendment to Grant Agreement - Authorize MOTION: I move to authorize the Mayor to sign an Interagency Agreement with the Washington Traffic Safety Commission accepting funding for the City's Pacific Highway South Walker and Roller Safety Program, amend the budget and authorize expenditure of the funds consistent with the Interagency Agreement. G. First Amendment to Agreement with Axon Enterprise, Inc. - Authorize Page 6 of 8 Packet Pg. 24 8.A.1 Kent City Council City Council Regular Meeting Minutes September 20, 2022 Kent, Washington MOTION: I move to authorize the Mayor to sign the First Amendment to the Master Services and Purchasing Agreement with Axon, to add the Officer Safety Plan 7+, premium edition; activate the records management subscription; purchase associated hardware and services; and extend the Agreement through September 30, 2029, in an amount not to exceed $4.5 million, subject to final terms and conditions acceptable to the City Attorney and Police Chief. H. Consultant Services Agreement with MIG, Inc. for the 2024 Comprehensive Plan Update - Authorize MOTION: I move to authorize the Mayor to sign a Consultant Services Agreement with MIG, Inc, in an amount not to exceed $544,090, for the 2024 Comprehensive Plan Update, subject to final terms and conditions acceptable to the Economic and Community Development Director and City Attorney. I. Resolution Allowing Community Roots Housing to Build Middle - Income Housing within the City of Kent - Adopt MOTION: I move to adopt Resolution No. 2050, authorizing the Mayor to sign an Interlocal Agreement with the City of Seattle that allows Community Roots Housing, a Public Development Authority established by the City of Seattle, to develop affordable middle income and multifamily housing in Kent. J. Excused Absence for Councilmember Larimer - Approve MOTION: I move to approve an excused absence for Councilmember Larimer for the meeting of September 20, 2022. 9. OTHER BUSINESS None. 10. BIDS None. 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION None. 12. ADJOURNMENT Mayor Ralph adjourned the meeting. Meeting ended at 8:07 p.m. Q Page 7 of 8 Packet Pg. 25 8.A.1 Kent City Council City Council Regular Meeting Minutes Ki�Leery A. Kawulta City Clerk September 20, 2022 Kent, Washington Q Page 8 of 8 Packet Pg. 26 8.A.2 Date: Time: Place: 1. 2. 3. • KENT WASHING70N September 27, 2022 5:05 p.m. Chambers CALL TO ORDER / FLAG SALUTE Mayor Ralph called the meeting to order. ROLL CALL Pending Approval Kent City Council City Council Special Meeting Minutes September 27, 2022 Attendee Name Dana Ral h Bill Boyce Title Status Arrived Present Present Mayor Council President Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Toni Troutner Councilmember Present Les Thomas Councilmember Excused Zandria Michaud Councilmember Present OTHER BUSINESS A. Mayor Ralph's 2023-2024 Biennial Budget Message Mayor Ralph presented her 2023-2024 Budget Message as follows: I am proud to present to you my proposed 2023-2024 biennial budget. This proposed budget was prepared in collaboration with community members, the City Council, and City Departments. As a result of that collaboration, I firmly believe this budget is a road map that reflects the values of our organization and its commitment to our community. It is why I am grateful that as City leaders, we have shared values centered around benefiting our residents, businesses, and visitors. I thank the City Council for its teamwork and commitment to improvement so we can continue to make Kent a place we are all proud to call home. As an organization, we have faced many budget challenges, from the fiscal cliff in the 2019-2020 budget to the uncertainties surrounding the impacts of the COVID-19 crisis with the 2021-2022 budget. Through collaborative efforts, we were able to successfully navigate those challenges. However, those challenges delayed the City's ability to address the ongoing structural imbalance faced each year as historically on average, expenses increase annually by roughly 2.2% while City revenue increases are capped, by law, at roughly 1.1%. As you know, this imbalance isn't unique to Kent and is Q Packet Pg. 27 8.A.2 Kent City Council City Council Special Meeting Minutes September 27, 2022 Kent, Washington something most local governments grapple with during their budget process. To exacerbate the ongoing structural imbalance, we are now facing record inflation. The Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the Seattle -Tacoma -Bellevue area as of June 2022 is 9.5%. We haven't seen numbers this high in 40 years. This will have a significant impact on the expenditure side of the budget as labor contracts are tied, at least in part, to CPI-W. In addition to salaries and benefits, we are also seeing the cost of doing business and the cost of projects rise greatly. Earlier this year, knowing inflation was going to have a significant impact on the 2023-2024 biennial budget, Council and staff agreed to maintain a status quo budget for this biennium. You will see this budget does exactly that as well as provides several options for restoration and stabilization. It was agreed that any budget request would be accompanied by a revenue stream or expenditure reduction to support it. We collectively agreed to no new initiatives. In addition, with inflation so high, we knew we needed to explore ways to mitigate the structural imbalance. This proposed budget shifts the City's reliance on property tax, which is currently supporting ongoing operating expenditures, to instead support the City's capital program. With property tax limited to growth of 1% plus new construction, it has been a major contributor to the structural imbalance in the General Fund. This is especially true considering property tax tends to make up 25% of the General Fund's total revenue. As we shift property tax to support the capital program, we will begin utilizing all sales, utility, and B&O taxes to support the General Fund. These revenue streams most often reflect what is going on within the economy and should align more closely to inflation. Although it will not solve the entire structural imbalance, it will lessen its impact. This shift also allows us to continue to honor our long-standing commitment to the business community by providing dedicated funding for investment in our transportation system. Within the $850.15 million total 2023-2024 biennial budget, $234.52 million is allocated to the General Fund. The General Fund budget is balanced in 2023 and we intend to use some of the City's reserves in the General Fund to balance the 2024 budget. Our reserves are above the required minimums and this is the kind of use they were intended for (similar to how we used them to weather COVID-19 uncertainties). In addition, the remaining unallocated balance of ARPA funding is allocated in this budget which allowed us to offer a future -ready capital program. We have continued our commitment to equity in City projects, programs, and service delivery. The Race and Equity Division was created during the current a Page 2 of 9 Packet Pg. 28 8.A.2 Kent City Council City Council Special Meeting Minutes September 27, 2022 Kent, Washington biennium. That division has been working closely with community stakeholders and staff to develop the race and equity strategic plan. We are nearing adoption and are preparing for implementation of actionable steps. This budget includes $800,000 of ARPA funding to implement this plan. In addition, as part of the City's language access plan, $150,000 has been allocated for the translation of vital City documents into the community's top languages. The criminal justice system seeks to reduce crime by holding people accountable. While fines or jail can be effective and sometimes necessary deterrents, they are only one type of tool to address criminal behavior. We need to continue to support a variety of tools and ways to address root causes such as drug and alcohol addiction or mental health challenges. The Kent Municipal Court currently operates a Community Court which holds participants accountable while offering resources such as access to drug, alcohol, and mental health services. This budget makes $100,000 available to the Community Court to help provide appropriate community resources to address a participant's underlying needs that that may have led to criminal activity. The City will continue to be on the forefront of transparency and accountability in law enforcement. New laws on police reform have changed how the Department recruits police officers, interacts with the community, and provides service. The Police Department has expanded its recruiting efforts to attract qualified and diverse recruits. This budget increases funding by $133,940 to enhance recruitment advertising, provide tools and program supplies, cover event registration and travel costs, and other pre- employment expenses. The police reform laws also mandate Police Officers to provide medical aid as soon as possible during a contact, and officers need the medical aid supplies readily available to provide this aid. The budget includes $10,000 for first aid supplies including tourniquets, chest seals, Narcan, and AED supplies. State -level police reform bills have made apprehending criminal suspects significantly more challenging. In response to regionally increasing crime rates, this budget includes funding for technology called FLOCK. FLOCK is a software and hardware solution for automated license plate detection through a camera system and a web -based platform. These cameras, which are used in other cities in the region, will be placed at locations around the City, particularly on major roadways and City entry points. These cameras can be moved around the City depending on investigative need. The FLOCK cameras will allow for officers to receive a text message when a wanted or stolen vehicle has been identified by the camera. It will provide police with a better opportunity to locate suspect vehicles and solve crime. a Page 3 of 9 Packet Pg. 29 8.A.2 Kent City Council City Council Special Meeting Minutes September 27, 2022 Kent, Washington Ever -advancing technology has resulted in more complexity in investigating crime. These more complex investigations have officers using additional technology including multiple software applications to gather the information needed to file cases. The budget includes $132,000 to ensure officers have the technology to perform thorough investigations. In addition, the Police Department will continue with its Car Per Officer program and purchase six new vehicles each year this biennium. This program greatly improves efficiency and is a significant cost savings for the City. While not unique to Kent, the Kent Correctional Facility is experiencing an increased need for space. This is caused by inmates who, due to a medical condition, serious behavioral health issues or propensity for violence, must be housed separately from other inmates. This raises the potential that the jail may reach capacity sooner than under historical conditions. This budget includes funding of $100,000 per year which will allow for up to 33 inmates to be sent to the Yakima County Correctional Facility when the Kent Corrections Facility reaches capacity. In the spring of 2020, due to anticipated revenue losses as the result of COVID-19, the City made budget reductions that included the elimination of positions and the elimination of funding for positions. During the 2022 mid - biennium budget adjustment, the funding for five officer positions was restored. This budget will restore the previously eliminated Evidence Supervisor position. It will also restore funding for the remaining two positions: a Corrections Officer and Records Specialist. In addition, this budget will convert a part-time Court Security Officer to full-time and will allow for the creation of a term -limited Corrections Commander position which will allow for a transition and succession period as the current Commander plans for retirement in 2023. In 2019, the City implemented the red-light camera program. This program has resulted in the ability to fund the Police Department's body worn camera program. This budget includes funding to expand the red-light camera program at six new locations including: 108th Ave SE & SE 208th St - All directions 116th Ave SE & SE 240th St - All directions Washington Ave N & W Meeker St - All directions 116th Ave SE & Kent Kangley Rd - All directions 68th Ave S & S 228th St - All directions 68th Ave S & S 212th St - All direction It is anticipated that once all of the new cameras are operational, the City a Page 4 of 9 Packet Pg. 30 8.A.2 Kent City Council City Council Special Meeting September 27, 2022 Minutes Kent, Washington will recognize approximately $1.8 million per year in additional revenue. Revenues for 2023 are expected to be significantly lower as the cameras will not be operational until the second half of the year. The costs associated with the maintenance of the program are included in this budget along with the addition of a Judicial Specialist position at the Court which will be necessary to process the violations filed as of a result of the new cameras. The Judicial Specialist position is funded beginning in the second half of 2023. It is anticipated that the mid -biennium budget adjustment will address other needs to support the program. N N r Continuing the topic of safety, the budget includes funding to replace 24 = existing AED units in City Hall, the Centennial Center, Police Department, 4- Commons, Senior Center, Annex and Russell Road Shops, and add an ° additional six units to the downtown shops building. Funding for the AEDs will o include a service contract ensuring these units continue to function properly a and have updated replacement pads and batteries. Q The City's Permit Center continues to realize demands for service beyond their ability due to current staffing levels. Offset by the revenues generated by the Permit Center, this budget includes extending a current term -limited Office Tech position through 2024, adding a new Plans Examiner position, converting two term -limited Plans Examiner positions to permanent positions, and adding a data analyst position. The data analyst position will focus on providing performance measurement and business intelligence, keeping current on data sets, and growth tracking and analysis of economic measures in real time. This position will help us further realize our goal of being a data driven decision making organization. In addition, this budget includes funding for the Economic and Community Development Department to create a talent development initiative generating short-term or limited - hour positions for students in urban planning, urban design and architecture, or related academic programs. Establishing relationships with individual students and academic programs will foster good will and yield promising applicants for future positions. This type of outreach has never been more important than it is in this highly competitive job market. Significant investment has been made in cleaning up Mill Creek Canyon. Mill Creek Canyon is one of Kent's most important natural areas for habitat, flood protection, water quality and recreation. In addition, the New Van Doren's Landing project, slated to be completed later this fall, when combined with the adjacent Green River Natural Resource Area, has the potential to become a premier urban natural/recreation area in the Puget Sound. This budget adds two Maintenance Worker 2 positions - one for Mill Creek Canyon and one for Van Doren's Landing. As work will be performed to maintain drainage areas, one of the positions will be funded through the drainage fund. The Page 5 of 9 Packet Pg. 31 8.A.2 Kent City Council City Council Special Meeting Minutes September 27, 2022 Kent, Washington positions will be used to maintain the City's investment in these areas and maintain active uses of these areas to prevent unwanted and detrimental uses. It also adds a Volunteer Coordinator which will bring back Green Kent Stewards to the City's high priority natural areas, along with the Adopt -a - Park program and Plant the Planet Tree Education program to teach kids the importance of trees and get them outside into nature. It will allow us to create a small working group within Park Operations to manage natural areas, and allows the City to leverage $150,000 worth of volunteer labor each year with the ability to partner with organizations such as Kent and Federal Way Public Schools, Green River College, Green River Coalition, Environmental Science Center and other environmentally focused nonprofits. Park Operations manages and stewards the urban forest on park properties which includes monitoring the overall health and status of trees. Tree health is assessed utilizing best practices established by the International Society of Arboriculture and is accomplished by certified arborists both on staff and via contract services. As part of the information gathered while developing the Park Urban Forestry Plan development, a tree inventory was initiated, and 441 hazard trees were identified in the current tree inventory. These trees are prioritized for removal based on current tree assessments. The budget includes $250,000 to begin the work of removing the hazardous trees. Without this funding it will take us years to address the backlog of hazardous trees. The current labor market is proving challenging for municipalities. The Parks Department has encountered challenges recruiting applicants to fill temporary positions in recreation, athletics, camps, senior programs, adaptive recreation and other important areas. This budget adds additional funding to increase temporary position wages to be more competitive in recruiting for these positions. The Riverbend Golf Complex suffered revenue loss early during the pandemic. As part of the American Rescue Plan Act (ARPA), the Treasury has provided the City with a tool to calculate the revenue loss of an entity. When the calculation is applied to the Golf Course, it shows its revenue fell short by nearly $700,000. This budget includes a restoration of those lost funds to the Golf Course. The funds will be used to address additional capital needs at Riverbend allowing it to continue to maintain reserves needed for changes in the economy. The City's Transportation Engineering staff provides support for the Kent Bicycle Advisory Board. The Advisory Board is charged with promoting bicycling in Kent, improving bicycle safety, and developing demonstration projects to encourage bicycle commuting in the City. The Kent Bicycle a Page 6 of 9 Packet Pg. 32 8.A.2 Kent City Council City Council Special Meeting Minutes September 27, 2022 Kent, Washington Advisory Board does not have a funding source. Although the City cannot directly give the Board funding, it can identify Transportation funds for use to support the efforts of the Board. The budget includes $7,000 to fund equipment to support events including a folding canopy, tables, chairs, and safety vests, equipment and materials for the Bike Rodeo held for elementary students including cones, signs for the course, chalk to mark out the course, and caution tape, swag for giveaways at events, and funding for marketing, advertising, and printing costs to promote events and Kent bicycle trails. This budget will convert a current term -limited Right -of -Way Engineer Technician position to a permanent position. The current incumbent is responsible for essential work connected to the acquisition of property rights for capital projects. This responsibility includes the review and analysis of real estate documents and title reports to confirm existing property rights prior to acquisition to avoid interference with other superior rights, and to ensure the City acquires property that allows projects to be constructed. The current TLT position aids Public Works Operations and Parks to determine City maintenance responsibilities, Economic Development for title review of properties under new development, title companies that require information for the sale or acquisition of property located in the City, and residents who have questions about municipal property issues. This change does not require additional funding. It simply recognizes this work is ongoing. This budget also includes the extension of five limited term positions within Public Works: Environmental Engineer Tech, GIS Analyst, Construction Inspector, Civil Engineering Designer and Stormwater Inspector Engineer Tech. There are no increases to operating budgets as the costs of these positions are paid for out of projects. Over the last biennium, the City has seen revenues such as sales tax and real estate excise tax (REET) come in significantly higher than anticipated. As such, the City has experienced growth in both the fund balance of the General Fund and Capital Resource Fund. This provides the City with capacity to make one time investments in Capital projects for the 2023-2024 biennium including: Kent East Hill Operations Center (KEHOC). The City has grown out of its downtown shops location. For over 20 years, the City has been planning for an operations center on the East Hill. Park Operations staff have worked on the site for about 20 years, and now work in modular trailers that are in disrepair and in need of replacement. Public Works uses this site for material storage and has staff that stage work without any building space. The Police Department needs a permanent storage solution for their impound yard and evidence storage. The current Police Department impound yard is not owned a Page 7 of 9 Packet Pg. 33 8.A.2 Kent City Council City Council Special Meeting September 27, 2022 Minutes Kent, Washington by the City, and the existing evidence storage at City Hall and other locations is maxed out. KEHOC provides a potential solution to address this issue. This $24.5 million project is the first step to solving a decades -old need for additional shop space. The new site will be a permanent investment that enhances the operations of up to three key public facing departments. This project will include a warehouse building for use by the Public Works, Parks and Police Departments. In addition to warehouse space, there will be an area dedicated to offices, locker rooms, a breakroom/lunchroom, restrooms, and the possibility of a Police Department substation. c Facilities Reinvestment Funding. In 2021, a facilities condition 4- assessment was conducted which identified deficiencies in City facilities and ° highlighted the need for lifecycle work and facility modernization. This budget o includes $10 million to begin addressing the facilities needs for the aging City a Hall Campus. Q Senior Center Solar Panels. In May 2022, Facilities successfully applied for and received a grant totaling $170,000 to install solar panels on the roof of Senior Center. The grant requires a 50% grant match. This budget includes $120,00 for the grant match and other project -related expenditures. Technology. During this biennium, the City will continue to invest in the City's technology by funding hardware and software lifecycles with $1.6 million each year in addition to $2.8 million in additional capital projects. Tonight, I respectfully transmit the 2023-2024 budget to the City Council for consideration. There is a tremendous amount of demand for City services. Our job as City leaders is to remain fiscally responsible, anticipate future challenges, and move this City forward. I believe this proposed budget accomplishes all of these obligations. This document is a representation of the collaborative efforts of City leadership, City Council, City staff and the Kent community. I would like to extend my gratitude to Chief Administrative Officer Pat Fitzpatrick, department directors and their staff for the dedication and hard work that was put into this budget process. Thank you to the Finance Department, particularly Finance Director Paula Painter, Financial Planning Manager Michelle Ferguson, and her team, Kathleen McConnell and Shane Sorenson, who masterfully navigated this budget process. Thank you all for your hard work, collaboration, and your willingness to continue to move Kent forward. Our residents, businesses and visitors are counting on it and deserve nothing less. Page 8 of 9 Packet Pg. 34 8.A.2 Kent City Council City Council Special Meeting Minutes 4. ADJOURNMENT Mayor Ralph adjourned the meeting. Meeting ended at 5:39 p.m. Kerley A. Kam o ft - City Clerk September 27, 2022 Kent, Washington Q Page 9 of 9 Packet Pg. 35 8.A.3 Date: Time: Place: I. • KEN WASHING70N September 27, 2022 5:45 p.m. Chambers CALL TO ORDER Pending Approval City Council Workshop Workshop Special Meeting Minutes September 27, 2022 Council President Boyce called the meeting to order. Attendee Name Title _ Status Bill Boyce Council President Present Arrived Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Toni Troutner Councilmember Present Les Thomas Dana Ralph Councilmember Excused Mayor Present PRESENTATIONS 2023-2024 Biennial Budget Paula Painter 90 MIN Finance Director, Paula Painter walked the Council through the Proposed 2023-2024 Biennial Budget. The 2023-2024 City-wide Budget Summary, included biennial revenue and expenditure summaries for all funds, review of positions by department, and the number of fulltime employees per 1,000 population. General Fund Revenues were reviewed for the current 2022 adjusted budget, along with the proposed 2023 and 2024 revenues. Painter explained the major revenue changes for the general fund, including the shift of revenue between the Capital Resource Fund and other funds. Painter reviewed the expenditure assumptions related to salaries, health plans, retirement, supplies, services and insurance allocations. General Fund Expenditures were reviewed by department and Painter walked the Council through the major expenditure changes relating to staffing. Painter reviewed the timeline of upcoming meetings, workshops, public hearings and final adoption on November 15, 2022. as c 0 0 L CL 0. a Packet Pg. 36 8.A.3 City Council Workshop Workshop Special September 27, 2022 Meeting Kent, Washington Minutes ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Painter requested the Council email her, Pat Fitzpatrick and Michelle Ferguson any questions they have regarding the proposed budget. Meeting ended at 6:31 p.m. IU+v�tey A. Ko oto- City Clerk Q Page 2 of 2 Packet Pg. 37 8.B KENT WASH IN G T O N DATE: October 4, 2022 TO: Kent City Council SUBJECT: Payment of Bills - Approve MOTION: I move to approve the payment of bills received through 9/15/22 and paid on 9/15/22 and approve the checks issued for payroll 9/1/22- 9/15/22 and paid on 9/20/22, all audited by the Operations and Public Safety Committee on 9/20/22. SUMMARY: Approval of payment of the bills received through: 09/15/22 and paid 09/15/22 Approval of checks issued for Vouchers: Date Document Numbers Amount 09/15/22 Wire Transfers 9362 9390 $2,787,990.29 09/15/22 Regular Checks 763968 764386 $5,150,480.74 09/15/22 Payment Plus 104467 104519 $174,857.55 Void Checks ($252,336.53) Void Payment Plus $0.00 09/15/22 Use Tax Payable $5,640.73 Total Accounts Payable: $7,866,632.78 Approval of checks issued for Payroll: 09/01/22 - 09/15/2022 and paid 09/20/22 Date 09/20/22 Checks Voids and Reissues 09/20/22 Advices FR&P Total Payroll: BUDGET IMPACT: None. Document Numbers 463437 463444 SUPPORTS STRATEGIC PLAN GOAL: Amount $2,139,155.05 $0.00 $5,931.10 $2,145, 086.15 Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Packet Pg. 38 8.B 09/20/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM MOVER: Toni Troutner, Councilmember SECONDER: Zandria Michaud, Councilmember AYES: Boyce, Fincher, Kaur, Michaud, Troutner Packet Pg. 39 8.0 KENT �, l� .^, N L I G N DATE: October 4, 2022 TO: Kent City Council SUBJECT: Excused Absence for Councilmember Thomas - Approve MOTION: I move to approve an excused absence for Councilmember Thomas for the September 27, 2022 City Council meeting. SUMMARY: Councilmember Thomas was unable to attend the City Council meeting of September 27, 2022 and has requested an excused absence. BUDGET IMPACT: None. Packet Pg. 40 8.D KENT �, l� .^, N L I G N DATE: October 4, 2022 TO: Kent City Council SUBJECT: Excused Absence for Councilmember Kaur - Approve MOTION: I move to approve an excused absence for Councilmember Kaur for the October 4, 2022 City Council meeting. SUMMARY: Councilmember Kaur is unable to attend the October 4, 2022, City Council meeting and has requested an excused absence. BUDGET IMPACT: None. Packet Pg. 41 8.E KENT WASH IN G T O N DATE: October 4, 2022 TO: Kent City Council SUBJECT: Agreement with Pause, Inc for Staff Training - Authorize MOTION: I move to authorize the Mayor to sign a Professional Services Agreement with Pause, Inc. for staff training, in an amount not to exceed $154,000.00, subject to final terms and conditions acceptable to the Chief Administrative Officer and City Attorney. SUMMARY: Pause Inc. has been selected as the consulting group who will provide mandatory staff training on effective communication and Influence: Leading with Emotional Intelligence. The training will focus on enhancing communication abilities and increasing trust across the organization, reinforcing team relationships while increasing the potential for effective partnership and collaboration. The training will be completed by December 31, 2022. Objectives: • Enhance communication and active listening skills for effectively developing others, building healthy staff dynamics, and managing difficult conversations. • Identify patterns, triggers, and stress responses that can drive or derail performance. • Enhance emotional regulation, replacing impulsive and automatic reactions with conscious choice. Outcomes: • Manage tough conversations with more confidence and connection. • Acquire tools to navigate challenging topics while staying in relationship with another. • Foster highly productive and authentic relationships based on trust and kindness. • Use self-awareness and empathy to diffuse tense situations and unstick relationships. • Increase resilience and decision -making abilities. The training package includes: •Twelve, half -day trainings for City of Kent employees offered as open enrollments, up to one hundred people need a space, total offering for up to six hundred people. Held onsite at the City of Kent's offices. •Two, full -day trainings for City of Kent Police Department, up one hundred people for each, total offering for up to two hundred people. Held onsite at the City of Packet Pg. 42 8.E Kent's offices. •Training dates to take place between October 10, 2022, and December 16, 2022. Preferable days for training are Wednesday and Thursday, as requested by the sponsor. Start and end times TBD. •Up to five facilitators for each training, depending on size of groups and length of training day. •Pause, Inc's online EQ Assessment - an 80-question emotional intelligence assessment for each training participant. •The EQ Primer: An Introduction to Emotional Intelligence - a 70-plus page book authored by Seattle University professors, used as the main text in the Seattle University MBA course, Leading with Emotional Intelligence, which is co -taught by Pause, Inc. One copy per participant. •EQ Cheat Sheet - reference of primary models used through the training. •Certificate of Completion for attending full training. BUDGET IMPACT: Cost of training to be covered by American Rescue Plan Act funds. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Inclusive Community - Embracing our diversity and advancing equity through genuine community engagement. ATTACHMENTS: 1. Professional Services Agreement with Pause, Inc (PDF) 09/20/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Zandria Michaud, Councilmember AYES: Boyce, Fincher, Kaur, Michaud, Troutner Packet Pg. 43 8.E.a PROFESSIONAL SERVICES AGREEMENT between the City of Kent and PAUSE, INC. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and PAUSE, INC. organized under the laws of the State of Washington, located and doing business at 1027 Bellevue Ct. E. #600 Seattle, WA 98102, (206).245.6999 (hereinafter the "Contractor"). I. DESCRIPTION OF WORK. The Contractor shall perform the following services for the City: [Pause, Inc. will provide training services to City of Kent staff on effective communication and Influence: Leading with Emotional Intelligence, the training will focus on enhancing communication abilities and increasing trust across the organization, reinforcing team relationships while increasing the potential for effective partnership and collaboration. ] The Contractor further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement, and the Contractor shall complete the work by December 31St 2022. III. COMPENSATION. The City shall pay the Contractor a total amount not to exceed $154,000.00 for the services described in this Agreement. The Contractor shall invoice the City monthly based on time and materials incurred during the preceding month. The hourly rates charged for the Contractor's services shall be as delineated in the attached and incorporated Exhibit A. All hourly rates charged shall remain locked at the negotiated rates throughout the term of this Agreement. Card Payment Program. The Contractor may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Contractor. If the Contractor voluntarily participates in this Program, the Contractor will be solely responsible for any fees imposed by financial institutions or credit card companies. The Contractor shall not charge those fees back to the City. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor - Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Contractor maintains and pays for its own place of business from which the Contractor's services under this Agreement will be performed. C. The Contractor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained the Contractor's services, or the Contractor is engaged in an independently Packet Pg. 44 8.E.a established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Contractor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Contractor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by the Contractor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Contractor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party seven (7) calendar days written notice at its address set forth on the signature block of this Agreement. VI. FORCE MA)EURE. Neither party shall be liable to the other for breach due to delay or failure in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, or other natural disaster or acts of government ("force majeure event"). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing state or national declarations of emergency, or any current social distancing restrictions or personal protective equipment requirements that may be required under federal, state, or local law in response to the current pandemic. If any future performance is prevented or delayed by a force majeure event, the party whose performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in performance and, provided, that the party prevented or delayed has not caused such event to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Contractor shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any costs, losses, expenses, damages, or delay costs incurred by the Contractor due to a force majeure event. Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. If a force majeure event occurs, the City may direct the Contractor to restart any work or performance that may have ceased, to change the work, or to take other action to secure the work or the project site during the force majeure event. The cost to restart, change, or secure the work or project site arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the loss or damage has been caused or exacerbated by the failure of the Contractor to fulfill its obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be borne by the Contractor. VII. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Contractor, its subcontractors, or any person acting on behalf of the Contractor or subcontractor shall not discriminate against any person who is qualified and available to perform the work to which the employment relates as provided for by the City of Kent's Equal Employment Opportunity Policy. The Contractor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. Packet Pg. 45 8.E.a VIII. INDEMNIFICATION. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of the Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. The provisions of this section shall survive the expiration or termination of this Agreement. In the event the Contractor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Contractor's part, then the Contractor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Contractor's part. IX. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. X. CONTRACTOR'S WORK AND RISK. The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those services. All work shall be done at the Contractor's own risk, and the Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XI. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non -Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VIII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non -assigning party shall be void. Packet Pg. 46 8.E.a F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Contractor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. Should any language in any of the exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Public Records Act. The Contractor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Contractor in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Contractor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. I. City Business License Required. Prior to commencing the tasks described in Section I, the Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. J. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior Packet Pg. 47 8.E.a to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONTRACTOR: By: Print Name: Its: DATE: NOTICES TO BE SENT TO: CONTRACTOR: Hartley McGrath Pause Inc. 1027 Bellevue CT. E. #600, Seattle, WA 98108 (206) 245-6999 (telephone) N/A (facsimile) CITY OF KENT: By: Print Name: Dana Ralph Its Mayor DATE: NOTICES TO BE SENT TO: CITY OF KENT: Uriel Varela Jr City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856 6064 (telephone) (253) [Insert Fax Number] (facsimile) APPROVED AS TO FORM: Kent Law Department ATTEST: Kent City Clerk Packet Pg. 48 8.E.a DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. Dated this day of , 20 By: For: Title: Date Packet Pg. 49 8.E.a CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN CONTRACTORS POLICY: SUPERSEDES: April 1, 1996 APPROVED BY Jim White, Mayor Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. Packet Pg. 50 8.E.a CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before -mentioned company was the prime contractor for the Agreement known as the Kent that was entered into on (date), between the firm I represent and the City of I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before -mentioned Agreement. Dated this By: For: Title: Date: day of , 20 Packet Pg. 51 EXHIBIT 8.E.a TRAINING PROPOSAL FOR CITY OF KENT, WASHINTON J U N E 20, 2022 EFFECTIVE COMMUNICAITON AND INFLUENCE: LEADING WITH EMOTIONAL INTELLIGENCE DELIVERED BY PAUSE, INC. Pause, Inc. is pleased to present a training services proposal to on June 20th, 2022. Our highly interactive Effective Communication and Influence: Leading with Emotional Intelligence training focuses on enhancing communication abilities and increasing trust across organizations. Outcomes include bolstering and reinforcing team relationships while increasing the potential for effective partnership and collaboration. Training Objectives/Outcomes Participants will learn and practice core competencies of emotional intelligence, including self-awareness, self -management, social -awareness, and relationship management. The skills and tools gained will bring awareness to habitual reactions that get in the way of being effective in relationships and maintaining empathy and curiosity during conflict. Training participants learn the value in having direct and challenging conversations and begin to see those interactions as growth opportunities for trust - building and achieving results. Objectives: • Enhance communication and active listening skills for effectively developing others, building healthy staff dynamics, and managing difficult conversations. • Identify patterns, triggers, and stress responses that can drive or derail performance. • Enhance emotional regulation, replacing impulsive and automatic reactions with conscious choice. Outcomes • Manage tough conversations with more confidence and connection. • Acquire tools to navigate challenging topics while staying in relationship with another. • Foster highly productive and authentic relationships based on trust and kindness. • Use self-awareness and empathy to diffuse tense situations and unstick relationships. • Increase resilience and decision -making abilities. Packet Pg. 52 EXHIBIT A 8.E.a Training Package Includes • Twelve, half -day trainings for City of Kent employees offered as open enrollments, up to one hundred people for each, total offering for up to six hundred people. Held onsite at the City of Kent's offices. • Two, full -day trainings for City of Kent Police Department, up one hundred people for each, total offering for up to two hundred people. Held onsite at the City of Kent's offices. • Training dates to take place between October 10, 2022, and December 16, 2022. Preferable days for training are Wednesday and Thursday, as requested by the sponsor. Start and end times TBD. • Up to five facilitators for each training, depending on size of groups and length of training day. • Pause, Inc's online EQ Assessment— an 80-question emotional intelligence assessment for each training participant. • The EQ Primer: An Introduction to Emotional Intelligence — a 70-plus page book authored by Seattle University professors, used as the main text in the Seattle University MBA course, Leading with Emotional Intelligence, which is co -taught by Pause, Inc. One copy per participant. • EQ Cheat Sheet— reference of primary models used through the training. • Certificate of Completion for attending full training. Pricing Training Price Emotional Intelligence Training - $275.00 per person, eight hundred participants. (Pause, Inc. charges for one group of fourteen participants - $3.850.00 or $275.00 per person.) $220,000.00 Large group discount of 30% - $66,000 ($66,000.00) $154,000/800 participants = $192.50 per person Cost per full -day training - $19,250.00 for up to one hundred participants. Cost per half -day training - $9,625.00 for up to one hundred participants. Training Package Total $154,000.00 Disclaimer: The prices listed in the preceding table are an estimate forth e services discussed. This summary is not a warranty of final price. Estimates are subject to change if project specifications are changed or costs for outsourced services change before a contract is executed. Cost includes all program planning, design, materials, travel, and incidental costs, as well as fees for 1-5 facilitators for one -half -day or one -day programs, and work with and follow-up with sponsor. Cancellations need to be made more than 48 hours before program date/time to receive full refund on program. If cancellation of program is made within 24-48 hours of training, 50% of contract cost will be billed. Amount may be assessed at lower cancellation fee based on individual circumstances. Cancellations made within in 24 hours, up to 100% cost of contract may be billed. Amount billed may be determined based on individual circumstances. Total cost of training will be billed for any number of participants less than and up to eight hundred people. Pause, Inc. shall invoice for services performed and expenses incurred, and payment is due fifteen (15) days from receipt of invoice. Credit Card payments will incur a 3% processing fee. Once training proposal is approved by sponsor, a formal contract will be sent to the training sponsor at The City of Kent to sign and complete. Packet Pg. 53 EXHIBIT A 8.E.a Effective Communication and Influence: Leading with Emotional Intelligence Program Overview Building on the work of authors and researchers Brene Brown, Richard Boyatzis, Murray Bowen, Daniel Goleman, Chade-Meng Tan, and others in the evolution of Emotional Intelligence (EQ), this program expands participants' capacities and skills in the following key competencies: The Four EQ Quadrants F944y_\rL%1a4L1I*V SOCIAL AWARENESS The ability to accurately perceive your emotions and stay The ability to accurately read the emotions of others — aware of them as they happen. This includes being aware of what others are thinking and feeling — and being able to how you tend to respond to specific situations, triggers, and effectively see and navigate organizational culture. people. SELF MANAGEMENT The ability to use the awareness of your emotions to positively direct behavior — managing your emotional reactions in challenging situations. Methodology RELATIONSHIP MANAGEMENT The ability to use the awareness of your emotions and the emotions of others to successfully manage interactions and relationships. Emotional intelligence (EQ) is the ability to manage ourselves and our relationships effectively, especially when things are tense, or we are in conflict. Increasing one's emotional intelligence can lead to more effective leadership skills, enhanced career success, and greater happiness and relationship satisfaction. Current research shows that the more emotionally intelligent one is the more likely they are to receive higher peer and/or supervisor ratings of people skills and have a higher tolerance for stress. People with high EQ are also better able to work in teams, adjust to change, and maintain resilience. The evidence is strong that there is a significant relationship between EQ and workplace performance. Packet Pg. 54 EXHIBIT 8.E.a Emotional Intelligence is not only about navigating through conflict and stress. It is about mindfulness and the informed choices we can make in our relationships if we are aware of our strengths and triggers. It is also about learning to authentically connect with others and show up as our true selves in all arenas of our lives — home and work. Effective Communication and Influence: Leading with Emotional Intelligence is a training where participants are actively involved from the start, learning as they are doing. The training's exercises provide a visceral experience of the tools and skills being learned, jump-starting participant's ability to immediately apply the learnings in real-time. This workshop uses an interactive approach, one-on-one coaching, and real-time application of learning, e.g., applying skills to participant's current issues. The active engagement through experiential activities helps create a fun and dynamic learning atmosphere. We use experiential exercises and activities to give participants the best learning and training experience, because: • People learn best when challenged and placed in novel settings beyond their daily routine and activities. • Theory becomes real when participants practice new skills with their peers in a "Learning Lab" setting. • Stretching participants out of their comfort zone brings them into the learning zone. • The skill -intensive training is an efficient way to build relationships and a learning community of bonded individuals. Training Overview Participants will learn and practice core competencies of emotional intelligence, including self-awareness, self -management, social -awareness, and relationship management. The skills and tools gained will focus on identifying habitual reactions that get in the way of being effective in relationships, having direct and challenging conversations while maintaining empathy and curiosity, and seeing those interactions as growth opportunities for trust -building, strengthening relationships, and achieving results. Objectives Include: • Enhance communication and active listening skills for effectively developing others, building healthy team dynamics, and managing difficult conversations. • Identify patterns, triggers and stress responses that can drive or derail performance. • Enhance emotional regulation, replacing impulsive and automatic reactions with conscious choice. Outcomes Include: • Manage tough conversations with more confidence and connection. • Acquire tools to navigate challenging topics while staying in relationship with other. • Foster highly productive and authentic relationships based on trust and kindness. • Use self-awareness and empathy to diffuse tense situations and unstick relationships. • Increase resilience and decision -making skills. Measurements • Training outcomes can be measured by participant's favorable reaction to the learning event, and how they acquire the intended knowledge, skills and attitudes based on their participation in the learning event. • Outcomes can also be measured by the degree to which participants apply what they learned back at work, and to which targeted outcomes are reached because of the training and the organization's accountability commitment to support behavioral change. Packet Pg. 55 EXHIBIT A 8.E.a Program Training Topics What Is Emotional Intelligence and Why Does It Matter? The day begins with a high-level introduction of the training's objectives and purpose. We set an experiential tone with group activities that are engaging and fun, designed to jump-start relationship building. We present an overview of emotional intelligence through the lens of four quadrants, looking at the importance and relevance of EQ skills within the work context. Our grounding quote is from Viktor Frankl, and it captures the essence of our EQ work, "Between stimulus and response there is a space ..." Focusing on the space between stimulus and habitual, unconscious reactions gives us an opportunity to get out of our way and have conscious choice around our responses. By becoming more aware of what is driving behavior, our triggers, we can then intentionally choose a more effective path. The Brain We look at what happens in the brain when we get emotionally hijacked and how our brains react to conflict when driven by the amygdala: flight, fight, or freeze. It is easy to be emotionally intelligent when the waters are calm, and our brain does not sense danger or fear — real or perceived. The focus is on the neuroscience of being able to retrain the limbic system, in a sense, connecting the amygdala with the pre -frontal cortex for better emotional regulation. Unlike IQ, which is fixed, EQ can be learned and developed over time. We apply pausing and mindful techniques to help develop more effective behaviors with self and others. Participants explore emotionally driven vs. conscious responses. Mindful Communication Participants partner with one another and practice active listening, paraphrasing, and empathy. Humans spend much of their time thinking about the future or analyzing the past, even though change and showing up fully in relationships only occurs in the present moment. We engage in training activities that help build self and social awareness — perceiving the emotions of others — so we can course correct when necessary. Being able to effectively paraphrase and empathize during a tough conversation can provide the necessary traction to have healthy conflict and keep the relationship intact. Examples of Mindfulness Exercises: • Cartoon bubble — how our inner monologue and feelings can unconsciously influence what we say and do in the moment. • Dropping judgement to listen, connect and coach colleagues — especially during challenging conversations or discussions on hot topics. • Identifying present moment emotions to create transparency for effective communication and relationship management. Conviction/Connection Model Conviction/Connection highlights our habitual, reactive tendencies to anxiety, fear, and misunderstanding. People avoid conflict and stress in relationships by using learned behaviors to suppress their own anxiety, which may not be effective for what is occurring on an interpersonal level with the other. Usually, these habits form early in our lives by our family system and upbringing. The model provides insight into patterns that get in the way of communicating effectively, expressing truth, and staying in relationship with the other. Participants "get up" on the model as a group to explore what different reactions look like and ways to come to a more centered, conscious, influential, and effective position. This tends to be a highly impactful self-awareness "ah-hah" moment in the workshop. Take- aways include learning to come to the relationship with a position yet being open to influence. Taking care of self though differentiation while having empathy and connection with the other. Packet Pg. 56 EXHIBIT A 8.E.a Stuck Relationship To help practice new tools and skills, participants apply them to a current "stuck" relationship. The relationship should be one where there is possibility for it to shift — not a relationship that has been written off. It is best if this is a present or "live" relationship issue. Many participants enter these relationships after the training with new insights and skills that can help move the relationship to a more productive place. If participants do not have a current stuck relationship, they can practice by using one from the past. We create groups consisting of two or three participants who become each other's coaching partners. They will practice using the EQ tools while giving each other feedback. This is an opportunity for participants to learn from one another, practice empathic listening, and create rich connections. These small groups can be made up of members from an intact team or individuals from across the organization taking part in an open -enrollment training. Bias/Perception/Stories We facilitate an interactive exercise that shows the tendency to blame and look outside of self when expectations are not met. Coaching partners practice "making it all about the other" to see how it cannot be 100% the other person's fault in getting the relationship off track. There is a critical choice point in stuck relationships that requires one to have self-awareness and empathy, shifting from a place of blame to recognizing ownership of one's part in the breakdown. We focus on biases/perceptions/stories and show how the tendency to treat these as facts perpetuates misunderstanding and keeps relationships stuck. We also look at how triangulation and emotional off-loading can harm organizational culture, lower trust, and make it hard for people to feel safe expressing their truth. We stress the importance of open communication and self -disclosure and the impact these actions have on interpersonal and group -level dynamics. Psychological safety. Additionally, confirmatory bias can keep us locked in our stories, where we unconsciously look for things about the other or the situation to confirm our story, making it harder to see facts, the other person's side, or how someone is a multi -dimensional human being. Devil vs. angel boxes. Mush Separator The Mush Separator is a communication tool that helps one effectively communicate during conflict. This tool can also be used to help prepare for tough conversations or to reflect on a previous conversation that did not go well. Participants practice this tool with coaching from facilitators. The tool helps participants identify facts versus stories, and name emotions and wants. Many people lack the vocabulary and self-awareness to identify what they are feeling in the present moment and that lack of awareness can show up in relationships in unpleasant ways. For example, instead of recognizing that we are feeling scared or hurt, we can get aggressive and mean. The Mush Separator helps people slow things down when emotions are running hot or the conversation gets tense, take a pause, and have clear, clean conversations while maintaining connection with the other. Most organizations will adopt the language of the Mush Separator to encourage authentic communication and use the tool for coaching and delivering feedback. Giving and receiving feedback becomes viewed as an opportunity for growth. Withholding feedback deprives people of the opportunity to gain experience and to build trust in relationships. The team norm of honesty becomes an expression of care. To bring the day together, participants apply the tools learned to their stuck relationship and practice for real-time implementation. Participants receive feedback from triad members to help shape the future conversation. Action Plan We close by creating action plans and look at how participants can support each other in achieving individual goals. Team norms and behaviors are committed to by members of the group. Packet Pg. 57 EXHIBIT 8.E.a Company Profile Pause, Inc. Pause, Inc. performs one-on-one coaching and facilitates domestic and international leadership and team development trainings and retreats. Our experiential training methodology creates high -impact programs that are memorable and transformative learning experiences. All our work from coaching to team building centers on emotional intelligence and authentic communication. Our trainings are like a gym for the limbic system, helping build a solid foundation of emotional intelligence and leadership skills that increase one's ability to effectively communicate, influence and lead — from all levels within an organization. Clients include Allegro Pediatrics, Boeing, Friends of the Children Seattle, Microsoft, Puget Sound Energy, Seattle University, University of Washington, Washington State Bar Association, and Washington Utilities and Transportation Commission. Hartley McGrath, President, and Owner Hartley McGrath is the owner of Pause, Inc., and an adjunct professor of management at Seattle University. She has over seventeen years of experience in delivering leadership development and team building training experiences in higher education, non-profit, and corporate settings. She co -teaches three graduate courses in Seattle University's MBA program - Teams, Creativity, and Decision Making, Adventure Based Leadership, and Leading with Emotional Intelligence, which is one of the highest rated electives in the Albers Business School. Additionally, she leads an annual 8-day intensive emotional intelligence course in the Italian Dolomites for students and corporate guests. Hartley studied at Seattle University and received her MBA from Texas A&M - Corpus Christi. She attended the NTL Institute for Applied Behavior Science in Maryland where her studies focused on learning and development, management practices, and organization behavior. Hartleymcgrath@gmail.com 206.245.6999 Updated 06/20/2022 Packet Pg. 58 8.F KENT WASH IN G T O N DATE: October 4, 2022 TO: Kent City Council SUBJECT: Agreement with Nelson Electric, Inc. for Corrections Internal Cameras - Authorize MOTION: Authorize the Mayor to sign a Public Works Agreement with Nelson Electric, Inc., in an amount not to exceed $150,000, for the purchase and installation of internal cameras at the Kent Correctional facility, subject to final contract terms and conditions acceptable to the IT Director and City Attorney. SUMMARY: Internal cameras at Kent's Correctional Facility have served their useful hardware lifecycle and need to be replaced. The internal camera system includes technology equipment that delivers surveillance solutions for greater security. These tough and resilient devices provide live views and enable mitigation of security risks and increase safety for inmates and staff. In evaluating suitable replacement options, IT staff selected a system supplied by Nelson Electric Inc. because of the reliability and reputation of their hardware, professional services, and customer support. In selecting Nelson Electric Inc. as our preferred vendor, City bidding requirements were met by utilizing the small works roster managed by Municipal Research Services Center. This small works roster for public works projects process is authorized under sections 3.70.120-.200 of the Kent City Code. Nelson Electric Inc. will supply and install all the necessary hardware. The total contract cost will not exceed $150,000.00. This cost is fully funded and budgeted for in IT's existing capital budget. BUDGET IMPACT: Public Works Agreement between City of Kent and Nelson Electric Inc. - 2022 Capital Budget - Cost Impact $150,000 SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Evolvina Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Packet Pg. 59 8.F ATTACHMENTS: 1. Agreement with Nelson Electric (PDF) 09/20/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Kaur, Michaud, Troutner Packet Pg. 60 8.F.a KENT 1-11 T.1 PUBLIC WORKS AGREEMENT between City of Kent and Nelson Electric Inc. THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Nelson Electric Inc., organized under the laws of the State of Washington, located and doing business at 9620 Stone Ave. N. Suite 201 Seattle, WA 98103, (hereinafter the "Contractor"). AGREEMENT The parties agree as follows: I. DESCRIPTION OF WORK. Contractor shall perform the following services for the City in accordance with the following described plans and/or specifications: • Exhibit A - Nelson Electric Quote.pdf • Exhibit C - Jail Camera Replacement - RFI.pdf • Exhibit D - Service Rates.pdf The Contractor further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time such services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above within 30 working days after the City issues its Notice to Proceed. Upon the effective date of this Agreement, all physical work shall thereafter be completed within 30 working days. The term of this Agreement shall continue until all work has been completed, final acceptance has occurred, and all Contractor obligations have been fulfilled. III. COMPENSATION. The City shall pay the Contractor a total amount not to exceed $150,000.00, including any applicable Washington State Sales Tax, for the work and services contemplated in this Agreement. The Contractor shall invoice the City monthly. The City will pay for the portion of the work described in the invoice that has been completed by the Contractor and approved by the City. The City's payment shall not constitute a waiver of the City's right to final inspection and acceptance of the project. Card Payment Program. The Contractor may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Contractor. If the Contractor voluntarily participates in this Program, the Contractor will be solely responsible for any fees imposed by financial institutions or credit card companies. The Contractor shall not charge those fees back to the City. r Q PUBLIC WORKS AGREEMENT - 1 (Over $20K with Performance Bond) Packet Pg. 61 8.F.a A. Payment and Performance Bond. Pursuant to Chapter 39.08 RCW, the Contractor, shall provide the City a payment and performance bond for the full contract amount. B. Retainaae. The City shall hold back a retainage in the amount of five percent (5%) of any and all payments made to the Contractor for a period of sixty (60) days after the date of final acceptance, or until receipt of all necessary releases from the State Department of Revenue, the State Department of Labor & Industries, and the State Employment Security Department, and until settlement of any liens filed under Chapter 60.28 RCW, whichever is later. The amount retained shall be placed in a fund by the City pursuant to RCW 60.28.011(4)(a), unless otherwise instructed by the Contractor within fourteen (14) calendar days of the Contractor's signature on the Agreement. C. Defective or Unauthorized Work. The City reserves its right to withhold payment from the Contractor for any defective or unauthorized work. Defective or unauthorized work includes, without limitation: work and materials that do not conform to the requirements of this Agreement; and extra work and materials furnished without the City's written approval. If the Contractor is unable, for any reason, to satisfactorily complete any portion of the work, the City may complete the work by contract or otherwise, and the Contractor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Contract price specified above. The City further reserves its right to deduct the cost to complete the Contract work, including any Additional Costs, from any and all amounts due or to become due the Contractor. D. Final Payment: Waiver of Claims. THE CONTRACTOR'S ACCEPTANCE OF FINAL PAYMENT (EXCLUDING WITHHELD RETAINAGE) SHALL CONSTITUTE A WAIVER OF CONTRACTOR'S CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY CONTRACTOR AS UNSETTLED AT THE TIME FINAL PAYMENT IS MADE AND ACCEPTED. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor - Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Contractor maintains and pays for its own place of business from which the Contractor's services under this Agreement will be performed. C. The Contractor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained the Contractor's services and is a service other than that furnished by the City, or the Contractor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Contractor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Contractor has registered Department of Revenue and Contractor's business, and ha s r Q PUBLIC WORKS AGREEMENT - 2 (Over $20K with Performance Bond) Packet Pg. 62 8.F.a F. The Contractor has a valid contractor registration pursuant to Ch. 18.27 RCW or an electrical contractor license pursuant to Ch. 19.28 RCW. G. The Contractor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. The City may terminate this Agreement for good cause. "Good cause" shall include, without limitation, any one or more of the following events: A. The Contractor's refusal or failure to supply a sufficient number of properly skilled workers or proper materials for completion of the Contract work. B. The Contractor's failure to complete the work within the time specified in this Agreement. C. The Contractor's failure to make full and prompt payment to subcontractors or for material or labor. D. The Contractor's persistent disregard of federal, state or local laws, rules or regulations. E. The Contractor's filing for bankruptcy or becoming adjudged bankrupt. F. The Contractor's breach of any portion of this Agreement. If the City terminates this Agreement for good cause, the Contractor shall not receive any further money due under this Agreement until the Contract work is completed. After termination, the City may take possession of all records and data within the Contractor's possession pertaining to this project which may be used by the City without restriction. VI. PREVAILING WAGES. The Contractor shall file a "Statement of Intent to Pay Prevailing Wages," with the State of Washington Department of Labor & Industries prior to commencing the Contract work. The Contractor shall pay prevailing wages in effect on the date the bid is accepted or executed by the Contractor, and comply with Chapter 39.12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate provisions. The latest prevailing wage rate revision issued by the Department of Labor and Industries is attached. VII. CHANGES. The City may issue a written change order for any change in the Contract work during the performance of this Agreement. If the Contractor determines, for any reason, that a change N order is necessary, the Contractor must submit a written change order request to the person listed in the notice provision section of this Agreement, Section XVI(D), within fourteen (14) calendar days of the date .i the Contractor knew or should have known of the facts and events giving rise to the requested change. If ; the City determines that the change increases or decreases the Contractor's costs or time for w performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach o agreement with the Contractor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Contractor shall proceed z with the change order work upon receiving either a written change order from the City or an oral order from the City before actually receiving the written change order. If the Contractor fails to require a 3 change order within the time specified in this paragraph, the Contractor waives its right to make any claim or submit subsequent change order requests for that portion of the contract work. If the Contractor E disagrees with the equitable adjustment, the Contractor must complete the change order work; however, the Contractor may elect to protest the adjustment as provided in subsections A through E of Section IX, a Claims, below. r c m The Contractor accepts all requirements of a change order by: (1) endorsing it, (2) writing a E separate acceptance, or (3) not protesting in the way this section provides. A change order that is accepted by the Contractor as provided in this section shall constitute full payment and final settlement of Q PUBLIC WORKS AGREEMENT - 3 (Over $20K with Performance Bond) Packet Pg. 63 8.F.a all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VIII. FORCE MA)EURE. Neither party shall be liable to the other for breach due to delay or failure in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, or other natural disaster or acts of government ("force majeure event"). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing state or national declarations of emergency, or any current social distancing restrictions or personal protective equipment requirements that may be required under federal, state, or local law in response to the current pandemic. If any future performance is prevented or delayed by a force majeure event, the party whose performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in performance and, provided, that the party prevented or delayed has not caused such event to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Contractor shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any costs, losses, expenses, damages, or delay costs incurred by the Contractor due to a force majeure event. Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. If a force majeure event occurs, the City may direct the Contractor to restart any work or performance that may have ceased, to change the work, or to take other action to secure the work or the project site during the force majeure event. The cost to restart, change, or secure the work or project site arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the loss or damage has been caused or exacerbated by the failure of the Contractor to fulfill its obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be borne by the Contractor, IX. CLAIMS. If the Contractor disagrees with anything required by a change order, another written order, or an oral order from the City, including any direction, instruction, interpretation, or t determination by the City, the Contractor may file a claim as provided in this section. The Contractor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Contractor knew or M should have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Contractor unless a timely written m claim is made in strict accordance with the applicable provisions of this Agreement. w c 0 At a minimum, a Contractor's written claim shall include the information set forth in subsections A, m items 1 through 5 below. z FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN 3 THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED E m BY THAT DELAY. a� Q A. Notice of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Contractor's claim; r 2. The nature and circumstances that caused the claim; Q PUBLIC WORKS AGREEMENT - 4 (Over $20K with Performance Bond) Packet Pg. 64 8.F.a 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Contractor is asserting a schedule change or disruption. B. Records. The Contractor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Contractor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed. If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Contractor's Duty to Complete Protested Work. In spite of any claim, the Contractor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Contractor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Contractor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). X. LIMITATION OF ACTIONS. CONTRACTOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR CONTRACTOR'S ABILITY TO FILE THAT CLAIM OR SUIT SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. XI. WARRANTY. The Contractor warrants that it will faithfully and satisfactorily perform all ; work provided under this Agreement in accordance with the provisions of this Agreement. The Contractor E shall promptly correct all defects in workmanship and materials: (1) when the Contractor knows or should have known of the defect, or (2) upon the Contractor's receipt of notification from the City of the existence or discovery of the defect. In the event any parts are repaired or replaced, only original a replacement parts shall be used —rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Contractor does not accomplish .i the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. w c XII. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub -contract, the Contractor, its sub -contractors, or any person acting on behalf of the z Contractor or sub -contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any 3 person who is qualified and available to perform the work to which the employment relates. c m E The Contractor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the a attached Compliance Statement. r c XIII. INDEMNIFICATION. The Contractor shall defend, indemnify and hold the City, its officers, E officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's Q PUBLIC WORKS AGREEMENT - 5 (Over $20K with Performance Bond) Packet Pg. 65 8.F.a performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of the Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, agents and volunteers, the Contractor's duty to defend, indemnify, and hold the City harmless, and the Contractor's liability accruing from that obligation shall be only to the extent of the Contractor's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event the Contractor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Contractor's part, then the Contractor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Contractor's part. The provisions of this section shall survive the expiration or termination of this Agreement. XIV. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. XV. WORK PERFORMED AT CONTRACTOR'S RISK. The Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at the Contractor's own risk, and the Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XVI. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its =- contractors and consultants to use recycled and recyclable products whenever practicable. A price .i preference may be available for any designated recycled product. w B. Non -Waiver of Breach. The failure of the City to insist upon strict performance of any of the o covenants and agreements contained in this Agreement, or to exercise any option conferred by this N Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those z covenants, agreements or options, and the same shall be and remain in full force and effect. 3 C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and c construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules a and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred E in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's Q right to indemnification under Section XIII of this Agreement. PUBLIC WORKS AGREEMENT - 6 (Over $20K with Performance Bond) Packet Pg. 66 8.F.a D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non -assigning party shall be void. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Contractor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Contractor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Contractor in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Contractor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, the Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. PUBLIC WORKS AGREEMENT - 7 (Over $20K with Performance Bond) Packet Pg. 67 8.F.a K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page , to the other by fax or email and that signature shall have the same force and effect as if the Agreement o bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONTRACTOR: By: Print Name: Its (title) DATE: NOTICES TO BE SENT TO: CONTRACTOR: Geoff Newman Nelson Electric Inc. 9620 Stone Ave. N. Suite 201 Seattle, WA 98103 206-349-3812 (telephone) CITY OF KENT: By: Print Name: Dana Ralph Its Mayor DATE: NOTICES TO BE SENT TO: CITY OF KENT: ITA@kentwa.gov City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856-4600 (telephone) (253) 856-4700 (facsimile) APPROVED AS TO FORM: Kent Law Department ATTEST: Kent City Clerk PUBLIC WORKS AGREEMENT - 8 (Over $20K with Performance Bond) Packet Pg. 68 8.F.a DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 1 Packet Pg. 69 8.F.a CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN CONTRACTORS POLICY: SUPERSEDES: April 1, 1996 APPROVED BY Jim White, Mayor Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 Packet Pg. 70 8.F.a CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before -mentioned company was the prime contractor for the Agreement known as the Kent that was entered into on (date), between the firm I represent and the City of I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before -mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 Packet Pg. 71 8.F.a BIDDER RESPONSIBILITY CRITERIA Certification of Compliance with Wage Payment Statutes This certification is required by state law (RCW 39.04.350(2)) to be submitted to the City before the contract can be awarded. The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date (March 28, 2022), the bidder is not a "willful" violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. Nelson Electric Inc. Bv: Signature of Authorized Official* Printed Name: Title: Date: City and State: *If a corporation, proposal must be executed in the corporate name by the president or vice- president (or any other corporate officer accompanied by evidence of authority to sign). If a co- partnership, proposal must be executed by a partner. r Q BIDDER RESPONSIBILITY CRITERIA - 1 Packet Pg. 72 8.F.a rV NELSONELECTRM,NC. o Electrical Contractors Since 1951 Design • Construction • Service February 7, 2022 To: Mr. Brian Rambonga City of Kent Subject: Bid Response for City of Kent Jail Security Camera Replacement per provided RFP, and our site survey. Base Scope of Work CCTV: New Cat 6 wiring to all new Camera locations. o Provide and install new Cat 6 wiring to all new Camera locations (42) per provided plans. o Provide and install new rack mount patch panels in existing technology closets as required for all new camera runs. (Will use open ports if available). o Provide and install (42) new interior Axis IP cameras per provided schedule in Jail and Annex locations per provided RFP. o Provide and install any new sleeves for new cable entrance to IDF closet locations as needed. o Provide and install new conduit protection in open areas back to closest wall or ceiling space per provided RFP. o Remove abandoned CCTV cameras, conduit and wiring as identified in provided plan, return to City of Kent designated location, or person as directed. o Maintain existing cameras and wiring until new system is online per provided RFP. o Assist client IT staff in bringing new system online, adjusting camera views one time as directed. o Document installation per customer specification. Base Bid: $ 108,656.00 (Excludes WSST) Assumptions and Clarifications of Scope: o Nelson will label and certify all cables per customer specification. o We assume the space will be unoccupied for access to our work. o Our proposal is based on normal working hours, Day shift 7AM-5PM. o We will dispose of our trash in a dumpster provided and maintained by others. o Low voltage cabling permit allowance is included. o Label, terminate and test per EIA/TIA cabling standards. o Price is based on work being performed in one continuous phase. o We have an allowance included for Lift access as required. o Nelson reserves the right to request a change order for any impact associated with changes in the construction schedule. Packet Pg. 73 8.F.a Page 2 of 2 Exempt from Scope: o Unforeseen circumstances or conditions not readily apparent. o Door Hardware (electric locks, strikes, panic bars) or any cutting and or patching of door frames. o Software licensing for any active equipment, recurring access to tech support etc. o ONSSI programming of any of the new Cameras, we will assign IP addresses (provided by client) for new cameras only. o Service entrance cabling for all systems (phone, network etc). o Sales tax and bond. o Premium time. o Plywood backboards. o Conduit, cores, sleeves and pull -string, unless specified. o Cable tray outside of telecom rooms. o Telephone switch and active network equipment, unless specified. o Builder's risk or OCIP premiums or deductibles as may be required or levied. Acceptance of Quotation: Signature Print Name/Title Date Purchase Order No. Please contact me at (206) 349-3812 if you have any questions. Sincerely, Geoff Newman, RCDD Nelson Electric Inc. Packet Pg. 74 8.F.a EXHIBIT B INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 2. Automobile Liability insurance covering all owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $1,000,000 general aggregate and a $1,000,000 products -completed operations aggregate limit. 2. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Packet Pg. 75 8.F.a EXHIBIT B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. Packet Pg. 76 8.F.a KENT WnswiH T. CITY OF KENT JAIL SECURITY CAMERA REPLACEMENT REPLACEMENT OF INTERNAL CAMERAS Packet Pg. 77 8.F.a -able of Contents Location.........................................................................................................................................................1 About City of Kent Jail Camera System.........................................................................................................2 Removal of Old Cameras and Cabling........................................................................................................... 3 Installation of 42 New Cameras.................................................................................................................... 3 Integration with Existing Siemens Control System.......................................................................................4 RelevantInformation....................................................................................................................................4 NetworkEquipment..................................................................................................................................4 OnSSIServers and Storage........................................................................................................................4 Legend....................................................................................................................................................... 5 Timeline......................................................................................................................................................... 5 Questionnaire............................................................................................................................................... 5 Quote............................................................................................................................................................ 8 ContactInformation......................................................................................................................................9 Agreement.................................................................................................................................................... 9 Location 1230 Central Ave S Kent, WA 98032 Packet Pg. 78 8.F.a About City of Kent Jail Camera System The City of Kent Jail is a housing facility for misdemeanant offenders. There are 7 bed/containment units capable of housing as many as 130 male and female inmates. It is staffed by 27 Corrections staff. Movements are controlled by a Siemens control system and monitored by existing analog cameras managed through a DVR system. External perimeter cameras have been upgraded to Axis IP based cameras managed through an OnSSI system. While the external perimeter cameras have been replaced the internal cameras are obsolete and require replacement. All internal cameras, 38 within the jail and another 5 in an offsite annex building, will be replaced with 42 new Axis IP based cameras. This work will include: • Removal of the old cameras and cabling where practical. • Installation of new cameras and cabling terminated at the technology closet. • 'RtegFatia^ f ReW eameFaswith eXRstiRg SieFAeRS RtF i S StE? , 2 Packet Pg. 79 8.F.a Removal of Old Cameras and Cabling a. Remove all conduit from existing cameras. b. Remove all cabling from existing cameras. c. Dispose of all material and devices deemed waste by City of Kent. i. Cabling doesn't need to be removed where not reasonably able without damaging other wiring or utilities. ii. Existing cameras must remain operational until new cameras are made available to jail staff. iii. Handling and disposal of all materials and devices shall be done in accordance with RCW Chapter 70.95 — Solid Waste Management — Reduction and Recycling. Installation of 42 New Cameras a. Install 37 Axis cameras at the jail. i. Axis Q3515-LV (qty 6) ii. Axis Q9216-SLV (qty 7) iii. Axis P3715-PLVE (qty 4) iv. Axis P3807-PVE (qty 15) v. Axis P3727-PLE (qty 1) vi. Axis M3057-PLVE (qty 4) b. Install 5 Axis cameras at the Jail Annex i. Axis Q3515-LV (qty 1) ii. Axis Q3515-LVE (qty 1) iii. Axis P3807-PVE (qty 2) iv. Axis P3727-PLE (qty 1) c. Install camera in IPv66 rated enclosures when possible. d. Install conduit from camera enclosure to wall or ceiling penetration. e. Provide and install 4" conduit sleeve directly above technology closet for access into the closet. All Cat6 Ethernet cabling from new IP cameras will pass through this sleeve for termination on the rack mounted patch panels in the closet. f. Run Cat6 rated Ethernet cabling from technology closet to all new IP based cameras. i. Cables will be run through common paths where possible. g. At each camera location, Cat6 cable will terminate with an RJ45 Ethernet connector as required for the camera connection port. h. Label cabling at technology closet patch panel and RJ45 termination closest to camera. i. At the technology closet, all Cat6 Ethernet cables will be terminated on rack mounted patch panels. If not, enough empty ports exist, vendor will furnish and install patch panels as needed. The City of Kent will identify rack location for the required patch panels. j. Site -in cameras. i. Make changes to the camera view angle as required by Cmdr McCuistion or assigned staff. k. Assign IP addresses to cameras i. City of Kent IT will provide IP assignments. 3 Packet Pg. 80 8.F.a Integration with Existing Siemens Control System - - - Mzi. z . MIAMI • IT fee .,.,+,...,.I. A.,.J +.,r6,.,ira1 Relevant Information Network Equipment Network switches will be purchased, configured, and installed by the City of Kent IT Dept. upon the vendor completing installation of cameras and terminating cables in the technology closet patch panels. City of Kent IT Dept. will also provide and install all fiber and copper patch cables required to connect the new camera infrastructure to the City of Kent data network. OnSSI Servers and Storage OnSSi servers and related storage equipment will be purchased, configured, and installed by the City of Kent IT Dept. upon the vendor completing installation of cameras and cabling. City of Kent IT Dept. will be responsible for camera recording, storage, and retention schedules. 4 Packet Pg. 81 8.F.a Legend ## Type Notes #{' Type Notes 1 180 Wall mount; Remove 2 23 90 Remove 1 2 90 Remove 1 24 90 Dual 90; Remove 1 3 90 25 180 Remove 1 4 90 Remove 1 26 90 Remove 1 5 180 Remove 2 27 Fisheye 6 180 Remove 2 28 360 Remove 2 7 Fisheye 29 90 Remove 1 8 90 Remove 1 30 90 Remove 1 9 180 Remove 1 31 90 Remove 1 10 90 Dual 90; Remove 2 32 90 Remove 1 11 90 Dual 90; Remove 1 33 90 12 Fisheye 34 90 13 180 Remove 1 35 180 Remove 1 14 180 Remove 1 36 90 Remove 1 15 180 Remove 1 37 Fisheye Remove 2 16 180 Mount higher; Remove 2 38 90 Move East 15'; Remove 1 17 180 Mount lower 39 180 18 180 Remove 2 40 180 19 90 Dual 90 41 Remove 1 20 180 Remove 1 42 Remove 2 21 180 Remove 1 43 90 22 180 Remove 2 44 360 Remove 1 Timeline 1. Kent City Hall UPS Location Walkthrough —Week of 4/18/22 2. Vendor Proposals and Quotes Due — 5/6/22 3. Vendor Selection — 5/13/22 Questionnaire as 90° Camera Dual 90' Cameras 180' Camera 360' Camera as Fisheye Camera as Remove Existing Camera 1. Provide applicable SLA for the proposed solution. a. What is your maintenance and support structure? We offer 24/7 support via a toll free number with multiple technicians on call. Our office is local with access to our local stock as well as suppliers located in Kent and Renton. i. What is applicable cost? Current costs are Site Calls of $150 and hourly labor at $250. OT and same day it 1.5x. Holiday is 2.Ox b. What is warranty for hardware? Axis offers a 5 year warranty on hardware. Their warranty can be found HERE. c. Define the support process — camera replacement/upgrade/fix? 5 Packet Pg. 82 8.F.a Our service department can be reached by email, fax, or phone 24/7. After 4pm we switch phones to our on -call technicians with an integrated IP based call system. The first tech is called and then rolls to the second if the first is not available. We also offer the direct cell numbers of the technicians as well as office staff and the owner. That allows several ways to contact people. It is rare to need to contact the second, or third person, but with phone outages, dead batteries, etc. we make certain our clients have several methods to contact us. The service itself for cameras is straightforward. Our technicians carry IP based camera testers as well as wire and network testers. We can test the camera, the physical wire and the wire rating and speed as well as the connectors. We also have the ability to diagnose much more than the City will need from us. Those capabilities are services such as POE, Switch, Managed Switch, IP configuration, Firewall and Router diagnostics and repair. d. Would you be willing to support all Kent closed circuit cameras? Yes. This would need to be discussed in more detail as to the level of care, service, pricing and rollout. E.g. We would need to take over the City's services slowly, design a game plane, perform site surveys, create hardware profiles for each location (with IP address, MAC address, switch models, etc.) Provide the contact information (name, phone number, email) for three references (preferrable Corrections facilities). Medallion Foods is a high end food processing facility that must incorporate top level CCTV surveillance to maintain quality of food as well as protect against bio-terrorism. In many ways the camera system we installed for them (license plate recognition, 24/7 conveyor belt cameras, fish eye, laboratory surveillance, and % a petabyte of data storage with foundational elements for cloud storage) is equivalent or higher tech than what we will install for the city of Kent. Medallion Foods Inc Bob Martin Maintenance/Project Manager 18420 50' Avenue East Tacoma, WA 98446 bob(a_medaIIion pasta. com Cell 253 961-4062 Union Gospel Missions has several locations the most relevant is the Men's shelter located in downtown Seattle. This facility has many attributes of a jail, (access control, a control center manned by security, etc) It is a housing and aid facility for drug addicts, homeless men, etc. We have installed access control, cameras, intercom systems, wrought iron gate systems, etc. 0 Packet Pg. 83 8.F.a Tony Schuling Director of Facilities and Capital Improvements Seattle's Union Gospel Mission tschuling(a)ugm.org 206-678-8938 Milgard Windows has several plants in Fife, WA. (at least 6) We have worked all aspects of their security, most recently the integration of vehicular gates into their access control. Their security ranges from tracking the nearby homeless population via camera (and now through the new security gates) to access control, alarms, and physical locks. Nick Lien System Administrator Direct 253-896-2462 Milgard Windows & Doors NickLien@milgard.com Other client references can be provided by request and approval of our end client. They include banks, Federal Facilities, Port facilities, etc; and include installations such as vault cameras, explosion proof cameras and all corresponding explosion proof wiring, high security areas that require an escort at all times, etc. 3. Tell us about the upgrade lifecycle (software and hardware) for this solution. Axis cameras currently enjoy one of the best warranties, technical support, design solutions, and company personnel support of all the camera manufacturers. As an example, please note the below image. 7 Packet Pg. 84 8.F.a AX15.. n Q Q This demonstrates a camera that was discontinued in the last two years. The company makes it clear that it will be supported (hardware, technical support, and firmware) until 2027. Even after that, Axis offers technical support and has been known to update firmware if the situation warrants a major fix; they do not want to tarnish their reputation by allowing cameras that require a fix to go unattended. Axis also has partner programs with companies such as Wesco, a worldwide company that is building its newest warehouse in Kent with an IP camera Lab. Beyond that they work with partner programs such as the one we at ESI enjoy. This allows us to coordinate with Axis reps like Paul Schlichler who visited the site and helped design the system. Paul and his staff are known as FSE (Field Sales Engineers) and are available to help us at ESI diagnose, repair, and solve many issues that might arise in the future. All of this still comes with the standard 5-year warranty on hardware. If a camera is discontinued in that time frame ESI will have access to private stock off the discontinued model If for some reason that private stock is depleted, and the camera cannot be repaired, then we will update the camera to the newest model at no charge for hardware costs; labor costs still apply. Qu ote Hardware Product Description Quantit Y Price/Each Price Q3556-LVE 9MM 4MP CAMERA 7 $1,323.00 $9,261.00 Q9216-SLV 4MP IP66 LED W/MICROPHONE 7 $1,465.50 $10,258.50 P3715- PLVE 360 DEGREE IR 4 $1,147.50 $4,590.00 P3807-PVE 180 DEGREE OUTDOOR 17 $1,720.50 $29,248.50 P3727-PLE 8MP PTZ WDR 2 $1,720.50 $3,441.00 M3507- PLVE 6MP MKII SENSOR 4 $828.00 $3,312.00 Q3536-LVE 22MM DOME 1 $1,338.00 $1,338.00 M Packet Pg. 85 8.F.a SUPPLIES CAT6 PLENUM, CONDUIT, CONNECTORS, ETC 1 $25,000.00 $25,000.00 Total Cameras 42 Sub Total $86,449.00 Labor Install 42 cameras at designated locations. After install, remove former CCTV system; existing CCTV system will remain active until new system is functional. Install all associated wire, cabling, conduit, and mounting hardware. Wires to be run to IT closet in garage and terminated for City employees to connect and add to the network. Does NOT include integration to the facility's control panel. Labor Sub Total $168,000 Project Total: $254,449.00 Contact Information Please direct all work questions/inquiries to the City of Kent project team: • Brian Rambonga, Project Manager o brambonga@kentwa.gov • Galen Hirschi, Network Engineer Supervisor o ghirschi@kentwa.gov • Chris Beagle, Network Engineer o cbeagle@kentwa.gov • James Endicott, Infrastructure and Security Operations Center Manager o iendicott@kentwa.gov Agreement 4� PW-Over 20K-With Performance Bond.do 0 Packet Pg. 86 8.F.a TO ATTN: Nelson Electrical Services Low Voltage Installation Technician Rate Schedule: 9620 Stone Ave N Seattle WA 98103 Phone: (206)523-4525 Fax: (206)527-9539 City of Renton 220 4th Ave S Kent WA 98032 Mr. Brian Rambonga Low Voltage Technician Labor Rate Schedule: Licensed IBEW 06 Technicians gnewman(a)nelsonelec.com Service Rates 2022 206 527-9539 5/10/2022 Service Level Response Labor rate: Service Level Response Labor rate: Service Level Response Labor ra 8 hour turnaround 8 hour turnaround 4 hour turnaround LV Security Service Tech M-F 7AM-6PM $105.00 After Hours, Saturdays $157.50 Sundays, Holidays $195.0 (Includes Truck and Tools) LV Security Project Tech $95.00 $135.00 $175.0 LV Security Installer $80.00 $120.00 $150.0 LV Communications Service Tech M-F 7AM-6PM $105.00 After Hours, Saturdays $157.50 Sundays, Holidays $195.0 (Includes Truck and Tools) LV Communications Project Tech $85.00 $127.50 $165.0 LV Communications Installer $80.00 $120.00 $157.5 Fiber Restoration Technician M-F 7AM-6PM $125.00 After Hours, Saturdays $187.50 Sundays, Holidays $205.0 (Includes Truck and Tools) Fiber Installation Project Tech $105.00 $157.50 $195.0 Fiber Installer $85.00 $135.00 $175.0 LV Project Manager, RCDD design Anytime $105.00 Anytime $105.00 Anytime $105.0 These rates are based upon T&M Projects, quoted jobs to be at negotiated composite rate These rates for the LV Technicians are based on Union scale from January 1, 2022 to Dec 31,2022 1- N eM rhank you for considering Nelson for your projects. We look forward to your authorization to proceed on the above referenced agreement. This quote will be V ,ubject to review and subsequent revisions after 90 days. If you have any questions, or if we can be of further assistance, please contact me at 206 349-3812. r V 0) sincerely, W C 3eoff Newman O to systems Group (D Z t 3 c Communications • LV Service • Lighting & Maintenance • Design -Build Electrical 0) 0) L tm Q r V r r Q City of Kent Rates 2022.1 xls.xlsx Packet Pg. 87 8.F.a KENT PAYMENT AND PERFORMANCE BOND wAs.'�°T°. TO CITY OF KENT KNOW ALL MEN BY THESE PRESENTS: That we, the undersigned, as Principal, and a Corporation organized and existing under the laws of the State of Washington, as a Surety Corporation, and qualified under the laws of the State of Washington to become Surety upon bonds of Contractors with Municipal Corporations, as Surety, are jointly and severally held and firmly bound to the CITY OF KENT in the penal sum of $ , together with any adjustments, up or down, in the total contract price because of changes in the contract work, for the payment of which sum on demand we bind ourselves and our successors, heirs, administrators or personal representatives, as the case may be. This obligation is entered into in pursuance of the statutes of the State of Washington, and the Codes and Ordinances of the CITY OF KENT. Nevertheless, the conditions of the above obligation are such that: WHEREAS, under and pursuant to a motion, duly made, seconded and passed by the City Council of the City of Kent, King County, Washington, the Mayor of the City of Kent has let or is about to let to the above bounden Principal, a certain contract, the said contract providing for construction of (which contract is referred to herein and is made a part hereof as though attached hereto), and WHEREAS, the Principal has accepted, or is about to accept, the contract, and undertake to perform the work therein provided for in the manner and within the time set forth: NOW, THEREFORE, for non-FHWA projects only, if the Principal shall faithfully perform all the provisions of said contract in the manner and within the time herein set forth, or within such extensions of time as may be granted under the said contract, and shall pay all laborers, mechanics, subcontractors and material men, and all persons who shall supply the Principal or subcontractors with provisions and supplies for the carrying on of said work and shall indemnify and hold the CITY OF KENT harmless from any damage or expense by reason of failure of performance as specified in said contract or from defects appearing or developing in the material or workmanship provided or performed under said contract, then and in that event this obligation shall be void; but otherwise it shall be and remain in full force and effect. IN WITNESS WHEREOF, the above bounden parties have executed this instrument under their separate seals. The name and corporate seal (if required by PAYMENT AND PERFORMANCE BOND Page 1 of 2 Packet Pg. 88 8.F.a law) of each corporate party is hereto affixed and duly signed by its undersigned representatives pursuant to authority of its governing body. TWO WITNESSES: DATE: PRINT NAME DATE: CORPORATE SEAL: PRINCIPAL (enter principal's name above) BY: TITLE: DATE: CORPORATE SEAL: SURETY BY: DATE: TITLE: ADDRESS: CERTIFICATE AS TO CORPORATE SEAL I hereby certify that I am the (Assistant) Secretary of the Corporation named as Principal in the within Bond; that Who signed the said bond on behalf of the Principal Of the said Corporation; that I know his signature thereto is genuine, and that said Bond was duly signed, sealed, and attested for and in behalf of said Corporation by authority of its governing body. SECRETARY OR ASSISTANT SECRETARY P:\Civil\Forms\Contracts, Releases\PerformanceBond.doc PAYMENT AND PERFORMANCE BOND Page 2of2 Packet Pg. 89 8.G KENT WASH IN G T O N DATE: October 4, 2022 TO: Kent City Council SUBJECT: Agreement with TriVan Truck Body to Construct Two Water Truck Bodies - Authorize MOTION: I move to authorize the Mayor to sign a contract with TriVan Truck Body, in the amount of $439,358.45 for the construction of two Water Truck Bodies, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: Water Service trucks provide a vital and essential function to maintain, install, and repair the drinking water infrastructure of the City. In accordance with Fleet Services practices, existing trucks 5515 and 5535 were scheduled for replacement in 2021 and new Kenworth T380 chassis were ordered and scheduled for production in November 2022. Due to the expected cost of the truck bodies, Fleet Services advertised a Request for Proposals in August 2022 to solicit bids from vendors. Our single response was from TriVan Truck Body in Ferndale, Washington and meets our desired specification and timeframe for production. TriVan's response and estimate are attached. Total estimated cost for the construction and installation of the two truck bodies on our purchased Kenworth chassis' is quoted by TriVan at $439,358.45. BUDGET IMPACT: $439,358.45 budgeted from the Water Service Utility Fund. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. 4B1 Goods & Services Agreement (PDF) 2. 4B2 TriVan RFQ Response & Estimate (PDF) Packet Pg. 90 8.G 09/19/22 Public Works Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Brenda Fincher, Committee Chair AYES: Brenda Fincher, Satwinder Kaur ABSENT: Marli Larimer Packet Pg. 91 8.G.a 400�1.0�. 4 KENT W A s H - T o N GOODS & SERVICES AGREEMENT between the City of Kent and TriVan Truck Body, LLC THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and TriVan Truck Body, LLC organized under the laws of the State of Washington, located and doing business at 1385 W. Smith Road, Ferndale, WA 98248, Phone: (360) 380-0773, Contact: Ryan VanDriel (hereinafter the "Vendor"). AGREEMENT I. DESCRIPTION OF WORK. The Vendor shall provide the following goods and materials and/or perform the following services for the City: The Vendor shall construct and install two water truck service bodies. For a description and Vendor's estimate, see Exhibit A which is attached and incorporated by this reference. The Vendor acknowledges and understands that it is not the City's exclusive provider of these goods, materials, or services and that the City maintains its unqualified right to obtain these goods, materials, and services through other sources. II. TIME OF COMPLETION. Upon the effective date of this Agreement, the Vendor shall complete the work and provide all goods, materials, and services by September 1, 2023. III. COMPENSATION. The City shall pay the Vendor an amount not to exceed Four Hundred Thirty Nine Thousand, Three Hundred Fifty Eight Dollars and Forty Five Cents ($439,358.45), including applicable Washington State Sales Tax, for the goods, materials, and services contemplated in this Agreement. The City shall pay the Vendor the following amounts according to the following schedule: Vendor shall be paid after constructing and installing the items listed in Exhibit A. GOODS & SERVICES AGREEMENT - 1 (Over $20,000, including WSST) Packet Pg. 92 8.G.a Card Payment Program. The Vendor may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Vendor. If the Vendor voluntarily participates in this Program, the Vendor will be solely responsible for any fees imposed by financial institutions or credit card companies. The Vendor shall not charge those fees back to the City. If the City objects to all or any portion of an invoice, it shall notify the Vendor and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. A. Defective or Unauthorized Work. The City reserves its right to withhold payment from the Vendor for any defective or unauthorized goods, materials or services. If the Vendor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and the Vendor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Vendor. B. Final Payment: Waiver of Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor - Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Vendor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Vendor maintains and pays for its own place of business from which the Vendor's services under this Agreement will be performed. a� C. The Vendor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City a retained the Vendor's services, or the Vendor is engaged in an independently established trade, occupation, profession, or business of the same nature as that U involved under this Agreement. 06 D. The Vendor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service oo and the state Department of Revenue. r E. The Vendor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by the Vendor's business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. 2 F. The Vendor maintains a set of books dedicated to the expenses and earnings of its a business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. GOODS & SERVICES AGREEMENT - 2 (Over $20,000, including WSST) Packet Pg. 93 8.G.a VI. CHANGES. The City may issue a written amendment for any change in the goods, materials or services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that an amendment is necessary, the Vendor must submit a written amendment request to the person listed in the notice provision section of this Agreement, Section XV(D), within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the amended work upon receiving either a written amendment from the City or an oral order from the City before actually receiving the written amendment. If the Vendor fails to require an L amendment within the time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests for that portion of the contract work. If the Vendor disagrees with the equitable Q adjustment, the Vendor must complete the amended work; however, the Vendor may elect to protest the , adjustment as provided in subsections A through E of Section VIII, Claims, below. The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by the Vendor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VII. FORCE MAJEURE. Neither party shall be liable to the other for breach due to delay or failure in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, or other natural disaster or acts of government ("force majeure event"). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing state or national declarations of emergency, or any current social distancing restrictions or personal protective equipment requirements that may be required under federal, state, or local law in response to the current pandemic. If any future performance is prevented or delayed by a force majeure event, the party whose performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in performance and, provided, that the party prevented or delayed has not caused such event to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Vendor shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any costs, losses, expenses, damages, or delay costs incurred by the Vendor due to a force majeure event. Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. If a force majeure event occurs, the City may direct the Vendor to restart any work or performance that may have ceased, to change the work, or to take other action to secure the work or the project site during the force majeure event. The cost to restart, change, or secure the work or project site arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the loss or damage has been caused or exacerbated by the failure of the Vendor to fulfill its obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be borne by the Vendor. VIII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events Q GOODS & SERVICES AGREEMENT - 3 (Over $20,000, including WSST) Packet Pg. 94 8.G.a giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Vendor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption. B. Records. The Vendor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed. If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). IX. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. X. WARRANTY. The Vendor warrants that it will faithfully and satisfactorily perform all work provided under this Agreement in accordance with the provisions of this Agreement. In addition to any other warranty provided for at law or herein, this Agreement is additionally subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. The Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and the Vendor's representations to City. The Vendor shall promptly correct all defects in workmanship and materials: (1) when the Vendor knows or r c as E (D a� c, Q as a� U) 06 N 0 0 c� m c a� E z U 2 Q GOODS & SERVICES AGREEMENT - 4 (Over $20,000, including WSST) Packet Pg. 95 8.G.a should have known of the defect, or (2) upon the Vendor's receipt of notification from the City of the existence or discovery of the defect. In the event any part of the goods are repaired, only original replacement parts shall be used —rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Vendor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. XI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub -contract, the Vendor, its sub -contractors, or any person acting on behalf of the Vendor or sub -contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. The Vendor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. XII. INDEMNIFICATION. The Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of the Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION��" PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES N FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. ;n r c In the event the Vendor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having a, jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Vendor's part, then the Vendor shall pay all the City's costs for defense, including all reasonable expert witness fees and a reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Vendor's part. a� The provisions of this section shall survive the expiration or termination of this Agreement. U) 06 N XIII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, c insurance of the types and in the amounts described in Exhibit B attached and incorporated by this 0 reference. r m XIV. WORK PERFORMED AT VENDOR'S RISK. The Vendor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at the Vendor's own risk, and the Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. a XV. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. GOODS & SERVICES AGREEMENT - 5 (Over $20,000, including WSST) Packet Pg. 96 8.G.a B. Non -Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non -assigning party shall be void. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Vendor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. a as H. Compliance with Laws. The Vendor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Vendor's 6 business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of U) the performance of those operations. 0 I. Public Records Act. The Vendor acknowledges that the City is a public agency subject to the 0 Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, m emails, and other records prepared or gathered by the Vendor in its performance of this Agreement may �t be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Vendor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. 2 J. City Business License Required. Prior to commencing the tasks described in Section I, a Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page GOODS & SERVICES AGREEMENT - 6 (Over $20,000, including WSST) Packet Pg. 97 8.G.a to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. VENDOR: By: Print Name: Its DATE: NOTICES TO BE SENT TO: VENDOR: Ryan VanDriel TriVan Truck Body, LLC 1385 W. Smith Road Ferndale, WA 98248 (360) 380-0773 (telephone) (360) 312-1398 (facsimile) TriVan - Truck Bodies/Girvan CITY OF KENT: By: Print Name: Dana Ralph Its Mayor DATE: NOTICES TO BE SENT TO: CITY OF KENT: Chad Bieren, P.E. City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856-5500 (telephone) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department ATTEST: Kent City Clerk GOODS & SERVICES AGREEMENT - 7 (Over $20,000, including WSST) Packet Pg. 98 8.G.a DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to > all new employees and subcontractors indicating commitment as an equal opportunity C" employer. M c 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. L 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the N Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. a� U) By signing below, I agree to fulfill the five requirements referenced above. 06 0 0 c� By: m For: E Title: U a Date: EEO COMPLIANCE DOCUMENTS - 1 of 3 Packet Pg. 99 8.G.a CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN CONTRACTORS POLICY: SUPERSEDES: April 1, 1996 APPROVED BY Jim White, Mayor Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. a� a� 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these a regulations are familiar with the regulations and the City's equal employment opportunity policy. a� 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. U) 06 N O O 0 r m a+ C N E t V fC a+ Q EEO COMPLIANCE DOCUMENTS - 2 of 3 Packet Pg. 100 8.G.a CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before -mentioned company was the prime contractor for the Agreement known as the Kent that was entered into on (date), between the firm I represent and the City of I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before -mentioned Agreement. By: For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 of 3 Packet Pg. 101 EXHIBIT A 8.G.a TriVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360) 312-1398 Date Estimate # www.trivan.com 8/23/2022 9647 7 City of Kent City of Kent 220 4th Avenue S. 5821 South 240th StreE Kent, WA 98032 Kent, WA 98032 Rep .•1 Due on receipt 5/6/2021 I Ferndale WA QUOTATION Quantity: 1 custom body, not including chassis As shown in TriVan drawings dated April 15, 2021 Build time is approx 9 months after receipt of customer -chassis. 14"6"L(OD) TriVan Aluminum Van Body for customer -supplied cab -chassis. CHASSIS INFO ' CUSTOMER SUPPLIED CHASSIS: 2023 Kenworth T-380 Cab Chassis, diesel engine, dual rear wheels, 108" cab -axle. Center rear fuel tank. Cab is supplied painted Kenworth factory white. Chassis to be drop shipped to TriVan Truck Body by Kenworth dealership. Cost of chassis is not included in this quotation. TriVan will drive -deliver completed truck to City of Kent Public Works. DIMENSIONS DIMENSIONS: Length: 14' 6" outside length per drawings Width: 96 inches outside Height: 7' inside. SUBFRAME 2x2 SUBFRAME: Constructed of steel cross -members 16" on center with longsills to suit chassis. Low floor design with wheel -well configuration. Subframe design includes reinforcement for various through floor exterior compartments. POSSUM BOX HITCH BUMPER POSSUM COMPARTMENT: Supply & install (1) under -body possum compartment with pull out work surface, 8' long with access door at rear. Pull out work surface to have at least 5' of useable work surface when pulled out, but 8' of storage length below the work surface (for valve & meter keys below). Includes a single rear, bottom hinged access door with single latch. Not lockable. CLASS V HITCH RECEIVER Supply & install Class V hitch braced to chassis frame c/w D-rings for safety -chains attachment. Includes (1) 7-blade flat RV style trailer plug (mentioned later) installed outboard of the trailer hitch D-rings. Hitch is installed with Grade 8 hardware. STEP BUMPER & FOLD OUT: Full width grip strut step bumper with a center 30" hinged fold out step installed. Page 1 Subtotal Sales Tax I(0.0%) Total r m c a� E t v W Q Packet Pg. 102 8.G.a TriVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360) 312-1398 .. www.trivan.com 8/23/2022 1 9647 Name / .. - City of Kent 7KentWA nt 220 4th Avenue S. h 2401 Kent, WA 98032 98032 Due on receipt 5/6/2021 I Ferndale WA IL Description WALLS WALLS: Body walls constructed of TriVan's aluminum interlocking Snap Lock wall panels, with full skirting and 24" length over -cab extension. Wall skin thickness is .100" with 1" vertical integral support posts formed every 12" on center. SKIRTING SKIRTING: Skirted flush to bottom of cab, including rounded wheel cutouts and rubber fenderettes. Includes fuel filler as necessary on the wheel well skirt panel. KICKOVER KICKOVER: 24" square over -cab extension over cab, insulated and lined to match body interior. Includes 10ga steel reinforcement as necessary, and a 3" tall aluminum retention lip, full width, installed. ROOF .040 I ROOF 1-piece .040" aluminum skin roof with extruded perimeter roof edge and crowned aluminum extruded roof bows. STEPWELL (2) STEPWELL SIDE DOOR: Supply & install 30x84 curbside stepwell side door c/w (2) recessed inside steps, aluminum diamondplate. Door Is insulated & skinned in aluminum to match rest of body interior. Door handle is a Bauer BP-12 commercial grade paddle handle with integral deadbolt & handle. Cast hold back. Box -form construction. 'Door is to be -13" off the ground (as done on Clackamas County Sheriff). FLOORING FLOORING 1/8" Aluminum diamondplate over 3/4" plywood subfloor with welded 10" scuffliner. Overlaid with black durabed. OTHER ' D-RING TIE -DOWNS: (4) heavy-duty 5,0001b rated D-ring recessed tie -downs installed in floor of rear cargo area. DOORS NARROW SWING REAR BARN DOORS: At rear of body, including double -freezer handle on RHS door, camlock on LHS door and (4) 12x18 windows (no screens required). Doors are insulated and lined to match interior. Each door includes a cast aluminum door holdback. Box form construction. Page 2 Subtotal Sales Tax (0.0%) Total 00 c a� E t U 2 Q Packet Pg. 103 8.G.a City of Kent 220 4th Avenue S. Kent, WA 98032 WINDOWS INSULATION LINING LINING TriVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360) 312-1398 Due on receipt 5/6/2021 Date Estimate # mm.trivan.crnn 8/23/2022 9647 City of Kent 5821 South 240th Street Kent, WA 98032 Ferndale WA WINDOWS PACKAGE: (5) 12W x 18H fixed light tint windows: 4 in the rear doors, 1 in the side door (2) 30W x 18H light tint slider windows with bug screens: 1 on driver side, 1 on passenger side. URETHANE SPRAY INSULATION: 2" foam insulation in walls, ceiling & under floor, including side entry door. LINING: Complete interior (walls & ceiling) lined in textured Kemlite over 3/8" plywood. Inside faces of rear doors to be lined in smooth aluminum. Solid front wall. No pass -through opening into truck cab. TRIMOUT: Aluminum trim out as necessary at all wall/ceiling joints and around doors (TriVan standard). GRABHANDLE... GRAB HANDLES: Stainless steel threshold plate installed on rear. Chrome grab handle installed at side entry (passenger side) stepwell door. And grab handles installed at rear entry door (if necesary). EXTERIOR CO... EXTERIOR COMPARTMENTS: 1/8" aluminum exterior compartments with TriVan Box Construction doors.. All vertical compartment doors to have a spring -loaded door holder. Vertical compartments are to be "thru-the-floor" style, extending from bottom of skirt, up through the floor. Handles to be TriMark automotive style paddle handles with piano hinge. All locks to be keyed alike. All shelves includes perimeter lips, rubber matts. Adjustable shelves are infinitely adjustable on Unistrut. All compartments are sweep out floors. DSV1 - GENERATOR COMPARTMENT: 66"H x 36"W clear door opening. Forward DS compartment is designed to suit a CumminsQD diesel generator. Includes louver vented double -doors, and sound attenuation. Includes shelf with accommodation for (2) house batteries DSV2 - JUMPING JACK COMPARTMENT: 66"H x 34"W clear door opening. 2nd from front DS compartment with single door, slide out drawer, bungee strap and D-rings to secure the tool. Page 3 Subtotal Sales Tax (0.0%) Total Packet Pg. 104 8.G.a TriVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360)380-0773 Fax (360)312-1398 City of Kent 220 4th Avenue S. Kent, WA 98032 Due on receipt Estimate # www.trivan.com 8/23/2022 9647 City of Kent 5821 South 240th Street Kent, WA 98032 5/6/2021 - - DS3H - HORIZONTAL COMPARTMENT ABOVE REAR AXLE, 32"H x 37"W with double swing out style door and (1) adj. shelf Ferndale WA DSV4 - COMPRESSOR COMPARTMENT: 66"H x 32"W per drawings, with double doors, ventilated with 3 adjustable aluminum shelves REAR POSSUM COMPARTMENT: located under body at rear (described earlier) PASSENGER SIDE COMPARTMENTS: PSV1 -TOOL CHEST COMPARTMENT, 66"H x 36"W clear door opening per drawings, with double -doors, 2 upper adjustable shelves, 1 fixed lower shelf. Located passenger side, just behind the stepwell side door. This compartment will house the American Eagle tool chest drawer unit. PSH2 -HORIZONTAL COMPARTMENT: same dimensions as driver side With (3) slide out drawers, each with 2501b capacity ball bearing slider hardware and 2"H drawer height PSV3 REAR VERTICAL COMPARTMENT: 33"W x 66"H clear door opening. No shelves. This compartment will house (1) cord reel and (1) hose reel and a customer -added (2) CO2 tanks. Subtotal Sales Tax (0.0%) Total Page 4 Packet Pg. 105 8.G.a TdVan Truck Body 1385 West Smith Road - - Ferndale, WA 98248 Ph (360) 380-0773 www.trivan.com 8/23/2022 9647 Fax (360) 312-1398 City of Kent 220 4th Avenue S. Kent, WA 98032 7 City of Kent 5821 South 240th Street Kent, WA 98032 Due on receipt 5/6/2021 I Ferndale WA OTHER CHOCK POCKETS: Side of body includes a pocket (triangular shaped) 1 per side of body in wheel -well skirt area to house Kent's future chocks. OTHER AMERICAN EAGLE TOOL CHEST: Supply & install (1) American Eagle tool chest in the forward passenger side vertical compartment: - Installed on bottom of each compartment. Final model and dimensions to be finalized. - Model AE74401 (each tool chest has a standard Top Shelf, 2.5" High Riser, Three 3" Tall Drawers, Four 5" Tall Drawers and One 7" Tall Drawer. It Measures 41" High X 26" Wide X 16.75" Deep) - Installation by TriVan includes securing to compartment floor and installing a fixed shelf above. CABINETRY A... INTERIOR CABINETRY, SHELVES, WORKBENCHES: BENCHTOP COUNTERS: Approx V length workbench along driver side interior, very front: 1-1/8" hardwood bench top atop protruding exterior compartments (41" tall work surface) Approx 6'4 length workbench along pass. side Interior, to rear of the side entry door, same construction as driver side. Bench includes a Wilton fixed vice installed. FORMED ALUMINUM OVERHEAD SHELVES Located above each workbench, provide an open wall -mounted aluminum upper shelf, with retention lip. Approx 15" down from ceiling x 12" deep. Unpainted. Note that the microwave will fit above on this overhead shelf on the Passenger Side, with a protective bulkhead. ADJUSTABLE SHELVING UNITS (QTY: 3) Supply & install (3) banks of Unistrut infinitely adjustable aluminum storage shelves, each laser cut with perimeter lips. ELECTRICAL CABINET: 1/8" aluminum electrical cabinet near driver side interior, forward of the double -door closet, to house the Service Panel. Subtotal Sales Tax (0.0%) Total Page 5 Packet Pg. 106 8.G.a Tr!Van Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360)312-1398 City of Kent 220 4th Avenue S. Kent, WA 98032 www.trivan.com 8/23/2022 9647 City of Kent 5821 South 240th Street Kent, WA 98032 VISES: WORKBENCH: Supply & install (1) Wilton 5" vise, fixed -mounted, bolted down onto interior of body on Passenger Side workbench. Supply & install (1) Ridgid BC-210 chain vise, fixed mounted, bolted down on rear bumper, extreme right -hand -side, as on Kent's current trucks. 12V ELECTRICAL: CLEARANCE LIGHTS: LED bullet clearance & marker lights 12V ELECTRICAL: SIGNAL LIGHTS: LED stop/tail/turns: 2 pairs of oblong reds Reverse Lights: 1 pair of oblong whites. Lights are installed vertically on lower body, above floor height. LED licence plate light: located below floor height, left -side. Reflectors: stick -on type as required. Conspicuity tape is installed to meet FMVSS (including across rear bumper) 12V ELECTRICAL: TRAILER PLUG: Supply & install 7 way round trailer plug, installed between hitch receiver and left trailer chain attachment eye. 12V ELECTRICAL: LIGHT SWITCH CONSOLE, CAB: Supply & install TriVan fabricated (or purchased) 6-switch cab control panel for all exterior 12V lights. 12V ELECTRICAL: AUXILIARY BATTERIES: Supply & install (2) auxiliary deep cycle batteries (in generator compartment), sized appropriately to suit the Inverter (mentioned in next section), and to power all 12V body lighting functions. To recharge through truck engine running or through a battery charger (whenever genset is running or whenever truck is plugged into shore power) These batteries are installed on a pull out HD slide out tray for servicing as necessary. I Sales Tax (0.0%) Page 6 00 c a� E t U 2 Q Packet Pg. 107 8.G.a TdVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 www.trivan.com Fax (360) 312-1398 City of Kent 220 4th Avenue S. Kent, WA 98032 Due on receipt 5/6/2021 City of Kent 5821 South 240th Street Kent, WA 98032 8/23/2022 9647 Ferndale WA 1 MWL-07SP 12V ELECTRICAL: LED EXTERIOR SCENE/ WORK LIGHTS: Supply & install (4) Maxxima MWL-35 1500 lumen rectangular surface -mounted scene lights: 2 on upper driver wall, 2 on upper passenger side wall: These are to be switched on two separate switches on the cab switch console (labeled work lights left side, work lights right side) i Supply & install (2) Maxxima MWL58 3000 lumen rectangular surface -mounted work lights at rear of body, top corners, shining down at rear of body. These are to be switched on one switch on the cab console. MWL-57SP 12V ELECTRICAL: LED REAR SCENE/WORK LIGHTS: Supply & install (2) Maxxima MWL-57SP lights at the rear of the truck, 1 on the left side, 1 on the right side. Located under the amber Maxxima flashers. Switched seperately from the MWL-35 scene lights (line item above this). BACKUP CAM... 12V ELECTRICAL: BACKUP CAMERA SYSTEM: Supply & install (1) backup camera at exterior rear of body, top, including an in -cab LCD color screen. 12V ELECTRI... 12V ELECTRICAL: CEILING LIGHTS: (8) Maxxima LED M84416 interior rectangular surface -mounted cargo lights on ceiling, evenly spaced, switched at rear door, RHS upon entry (1 of the 8 lights to be in the over -cab storage). 12V ELECTRICAL: ADDITIONAL WORKBENCH LIGHT: Plus (2) additional Maxxima strip lights (M84425) with dedicated switch at workbench. Light located on underside of overhead shelf illuminating work bench area, on both sides. SKYLIGHT 2X2 SKYLIGHTS: Supply & install (2) Lexan 24"x24" clear ceiling skylight including interior finishing trim work. OTHER 12V ELECTRICAL: AMBER FLASHERS: Supply & install (10) Whelen LINZ6 amber LED warning strobes: (4) installed on rear wall of body, as shown in drawings, (2) on driver side wall, (2) on pass. side wall, (2) on front upper wall of body. None installed in Kenworth grill. All lights to be switched on ONE single TriVan-added (not upfitter switch in cab) with bright red indicator light visible to driver, labeled FLASHERS, wired HOT. Subtotal Sales Tax (0.0%) Total Page 7 Packet Pg. 108 8.G.a City of Kent 220 4th Avenue S. Kent, WA 98032 OTHER 12V ELECTRI... AWNING 110V ELECTRI... TrlVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360)380-0773 Fax (360) 312-1398 Due on receipt 5/6/2021 Date Estimate # www.trivan.com 78/23/2022 9647 City of Kent 5821 South 240th Street Kent, WA 98032 Ferndale WA 12V ELECTRICAL: AMBER MINI LIGHTBARS: On roof of body, supply & install (4) Federal Signal Highlighter amber mini Iightbars, Model # 454101 HL-02: 1 per each corner of the roof, 4 total. All switched on the same switch, but separate from the above mentioned LINZ6 flashers. Note that the two rear mini Iightbars are to be installed on elevator pedestals so they can sit taller than the rear awning and be clearly visible to cars approaching the truck from the rear. 12V ELECTRICAL: TRAFFIC DIRECTOR STICK: Supply & install (1) 36"L Maxxima LED traffic director lightbar installed with cab controls. Installed above rear doors, switched in the cab. Model M20400Y. 12V ELECTRICAL: POWER AWNINGS (CITY 2): At rear of body, supply & install a 12V power awning (approx 7' width x 4-5' extension length) at rear of body, over rear doors. On upper passenger side exterior of body, supply & install a 12V power awning (approx 10' width x 7' extension length) Both awnings feature auto -retract wind sensor features. 110V ELECTRICAL: Blue Sea Combination 12V/120V service panel (or equivalent) installed in dedicated electrical cabinet, with back -lit rocker switch style breakers. Includes (6) duplex interior outlets and (4) duplex EXTERIOR GFCI outlets. 110V ELECTRICAL: SHORE POWER INLET: Includes (1) 30A male shore power inlet installed, weatherproof, on driver side exterior of body, as best recommended by TriVan design team 110V ELECTRICAL: TRANSFER SWITCH: Auto transfer switch installed in inside generator exterior compartment. This auto selects between generator power or shore power fed through the 30A inlet. 110V ELECTRICAL: BATTERY CHARGER: Battery charger system for the (2) auxiliary batteries, whenever generator Is running, whenever shore power is plugged in, or whenever engine is running. Page 8 Subtotal Sales Tax (0.0%) Total c0 c a� E t U 2 Q Packet Pg. 109 8.G.a TriVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360) 312-1398 City of Kent 220 4th Avenue S. Kent, WA 98032 Due on receipt 5/6/2021 www.trivan.com City of Kent 5821 South 240th Street Kent, WA 98032 8/23/2022 1_ Ferndale WA 9647 GENERATOR 110V ELECTRICAL: CUMMINS QD GENERATOR: Supply & install (1) 7.0 kW Cummins QD diesel, installed, fixed -mounted, in driver side vented compartment. Installation includes tapping into truck fuel tank, exhaust elbow, exhaust adapter and wiring harness as necessary. Installation also includes a remote start -stop switch panel inside the body interior with hour -meter. 110V ELECTRI... 1110V ELECTRICAL: TELESCOPIC SCENE LIGHT FIXTURES: Supply & install (2) extendable LED work lights, installed on either side of rear doors of body, each with its own dedicated outlet. These are fixed to the rear of the truck body, but are telescopic (can move up and down). 110V ELECTRI... ELECTRIC CO.... HOSE REEL OTHER 110V ELECTRICAL: MICROWAVE: Supply & install (1) microwave (with dedicated outlet) on upper shelf above work bench on passenger side. Installation includes a protective crash -shield from sliding shelf contents and securement for travel safe application. REEL: SPRING RETRACTING ELECTRIC CORD REEL: Supply & install (1) Reelcraft spring -retracting cord reel with 50' of 12/3 15A electric cord. There is a weatherproof duplex outlet at the end of the 50' cord. Reel to be hardwired to the generator through the service panel. Location of the reel TBD, but hopefully it can be shoe -horned into the rear PS vertical, up high within the compartment. (The air hose reel, next section, will hopefully nest right beside it) REEL: SPRING RETRACTING AIR HOSE REEL: Supply & install (1) Reelcraft spring -retracting air hose reel with 50' of 3/8"ID hose (capped end) Reelcraft 5650 OLP-SE or equivalent. Final location of the reel TBD, but hopefully it can be shoe -horned into the rear PS vertical compartment, up high. Both reels to dispene their hose straight out toward the exterior of the compartment. Hose reel to be plumbed to the future air compressor supplied/installed by the City of Kent. AIR COMPRESSOR: TriVan to provide sufficient room, ventilation and compartment space in the vertical rear driver side exterior compartment to accommodate a VMAC PredatAire 60 hydraulic compressor unit. City of Kent will arrange to have it installed separately by a third -party contractor Page 9 Subtotal Sales Tax (0.0%) Total 00 c a� E t U 2 Q Packet Pg. 110 8.G.a TrlVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360)380-0773 Fax (360) 312-1398 City of Kent 220 4th Avenue S. Kent, WA 98032 Due on receipt 4 5/6/2021 www.trivan.com City of Kent 5821 South 240th Street Kent, WA 98032 e I t _ . u Date Estimate # 8/23/2022 9647 Ferndale WA PAINT PAINT: Van body exterior (excluding roof) painted white to match Kenworth cab. Exterior compartment interiors left mill -finish aluminum. Interior cabinetry painted light gray. Body undercoated. UNDERCOATI... UNDERCOATING & MUDFLAPS: Underside of body to be fully undercoated, including bottom exterior undersides of all exterior bins. 1 pair of rubber mudflaps with anti -sail brackets installed. FINISHING CONSPICUITY TAPE: Across full width of rear step bumper MOUNTING MOUNTING: Body to be mounted by TriVan on customer supplied Kenworth T-270 (or T-380) chassis cab. FRAME SPACER STRIPS: Frame spacer strips are to be UHMW or synthetic material. DELIVERY LOGISTICS: Competed truck to be delivered by TriVan to the Clty of Kent upon completion. Weight slip shall be Included at time of delivery. OTHER DELIVERY: —270 DAYS AFTER RECEIPT OF CHASSIS, OR —270 DAYS AFTER APPROVAL OF DRAWINGS. Sub Total for 2: $399,054.00 Sales Tax 10.10/o: $40,304.45 Total: $439,355.45 Page 10 Subtotal USD 199,527.00 Sales Tax (0.0%) USD 0.00 Total USD 199,527.00 c a� E a� L Q a� U a� rn 06 N 0 0 0 r m C N E t V fC a+ Q Packet Pg. 111 8.G.a EXHIBIT B INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products -completed operations aggregate limit. C. Other Insurance Provisions °o c� The insurance policies are to contain, or be endorsed to contain, the following m provisions for Automobile Liability and Commercial General Liability insurance: a� E 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool 2 coverage maintained by the City shall be excess of the Contractor's a insurance and shall not contribute with it. Packet Pg. 112 8.G.a EXHIBIT B (Continued) 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. a+ Q Packet Pg. 113 8.G.b CITY OF KENT KING COUNTY, WASHINGTON Construct Water Truck Aluminum Service Body (2) PROPOSALS ACCEPTED UNTIL September 7, 2022 12:00 P.M. DELIVER TO CITY OF KE1NT, CITY HALL 220 4th Avenue S., Kent, WA 98032-5895 CHAD BIEREN, P.E. PUBLIC WORKS DIRECTOR KEN T W A S H I N G T O N Packet Pg. 114 8.G.b ORDER OF CONTENTS Request for Quotes Applicant's Checklist D Proposal Form Drawings Contractor Compliance Statement Applicant's Qualifications Statement Special Provisions Exhibit A - Goods and Services Agreement (Over $20k) Exhibit B - Contract and Insurance Requirements (Sample) Packet Pg. 115 8.G.b REQUEST FOR QUOTES Notice is hereby given that the City of Kent, Washington, will receive sealed bids at the City Clerk's office through September 7. 2022 up to 12 p.m. as shown on the clock on the east wall of the City Clerk's Office on the first floor of City Hall, 220 4" Avenue South, Kent, Washington. All bids must be properly marked and sealed in accordance with this "Invitation to Bid." Bids must be delivered and received at the City Clerk's office by the above -stated time, regardless of delivery method, including U.S. Mail. City staff will review all bids and then contact selected vendors to engage in further negotiations for the following: Construct — Water Truck Aluminum Service Body (2) The contract consists of building #2 custom aluminum 14'6"L. (OD) van bodies and complete installation on two new Kenworth T-380 cab/chassis' supplied by the City of Kent. The new cab/chassis are slated to be built in November 2022 and delivered to your facility. The design and requirements are listed as follows. For questions, please call Sean Girvan at (253) 856- 5680. Proposal documents may be obtained at no charge by contacting the City of Kent Engineering Department at (253) 856-5500 or can be downloaded at h s: www v and-apply/Dods-proCurement-rfps- Proposals must be clearly marked "Proposals" with the name of the project on the outside of the envelope, addressed to the City Clerk, 220 4th Avenue South, Kent, WA 98032-5895. Only sealed bids wlll be accepted. No facsimiles or electronic submittals will be considered. Each proposal shall be in accordance with specifications and other contract documents now on file in the office of the Public Works Operations Manager, City of Kent. The City of Kent reserves the right to reject any and all bids, or waive any informalities in the submission of proposals, or determine which proposal or applicant is the most responsive. The City shall be the sole judge thereof. Prospective Contractors must submit with their initial proposal a signed statement as to whether they have previously performed work subject to the Presidential Executive Order No. 11246. This statement is informational only. No applicant may withdraw his/her proposal for a period of thirty (30) days after the day the proposals are opened. Dated this 23rd day of August, 2022. BY: Kimberley A. K oto, City Clerk Published in Daily Journal of Commerce on August 24 and 31, 2022. Packet Pg. 116 8.G.b APPLICANT'S CHECKLIST All applicants are required to submit the following documents in order to qualify for consideration: A. Proposal Form v iB. Contractor Compliance Statement ✓ C. Applicant's Qualification Statement D. Check -off (Yes/No) Equipment Build Requests APPLICANTS WHO FAIL TO SUBMIT THE NECESSARY DOCUMENTS MAY, AT THE CITY'S SOLE DISCRETION, BE DISQUALIFIED FROM FURTHER CONSIDERATION. Packet Pg. 117 8.G.b water Truck Aluminum Van Bodies The undersigned hereby proposes to provide all equipment, labor, materials, and supplies to perform the service as specified in this contract. Bidder's Name: iYL%vAnj \ tt.c« Item Description Meet Request Yes No Quantity: Quotation #1 each custom body, not including chassis. / As shown in drawing provided. Build time is approx. 120 days after receipt of customer chassis d/ 14'6' Aluminum van body for customer supplied cab chassis Customer Supplied Chassis: Chassis Info. 2023 Kenworth T380 cab chassis, diesel engine, dual rear wheels 108" cab axle. Cab is supplied painted Kenworth factory white. Chassis to be dropped shipped to your facility. Cost of chassis is not included in / ✓ quote. Truck with van body when completed is to be delivered to City of Kent Public Works. Dimensions Dimensions: Length: 14"6" outside length per drawings / Width: 96 inches outside J Height: 7' inside Subframe: Sub -Frame 2x2 Constructed of steel cross -members 16" on center with long -sills to suit chassis. Low floor design with wheel -well configuration. Subframe design includes reinforcement for various through floor exterior compartments. Possum Compartments: Possum Box Supply & Install (1) under -body possum compartment with pull out work surface, 8' long with access door at rear. Pull outwork surface to have at least 5' of useable work surface when pulled out, but 8' of storage length below the work surface (for valve & meter keys below). Includes a sing a rear, bottom hinged access door with sin Ic a latch. Step Bumper & Fold Out: Full width grip strut step bumper with a center 30" hinged fold out Bumper step installed Hitch Class V Hitch Receiver: Supply & install Class V hitch braced to chassis frame c/w D-rings for / safety -chains attachment. Includes (1) 7-blade flat RV style tailer plug V/ (mentioned later) installed outboard of the trailer hitch D-rings. Hitch is installed with Grade 8 hardware. Walls Body walls constructed of aluminum interlocking Snap Lock wall panels, with full skirting and 24" length over -cab extension. V/ Wall skin thickness is .100" with 1" vertical integral support posts Formed every 12" on center. Packet Pg. 118 8.G.b Item Description Meet Re uest _ Yes No Skirting Skirted flush to bottom of cab, including rounded wheel cutouts and molded rubber fenderettes. Includes fuel filler as necessary on the / ` wheel well skirt panel. Kickover 24" square over -cab extension, insulated and lined to match body interior. Includes 10gauge steel reinforcement as necessary, and a 3" r` tall aluminum retention lip, full width, installed 1-piece .040 aluminum skin roof with extruded perimeter roof edge f Roof .040 and crowned aluminum extruded roof bows. / Stepwell (2) Supply & install 30x84" curbside door c/w, (2) recessed inside steps, aluminum diamond plate. Door is insulated and skinned in aluminum I to match rest of body interior... Door handle is a Bauer BP-12 J commercial grade paddle handle with integral deadbolt & handle. Extruded aluminum flooring installed, including aluminum dish up at Flooring base of walls & side compartments as necessary. Extruded non -slip flooring. D-ring tie downs, (4) heavy-duty 50001b rated recessed tie -downs Other / installed in floor of rear cargo area. J Doors Narrow swing rear barn doors, at rear of body, including double - freezer handle on RHS door, camlock on LHS door and (4) 12x18" / windows (no -screens required). Doors are insulated and lined to match interior. Each door includes a cast aluminum door hold back. (5) 12Wx18H fixed light tint windows: 4 in the rear doors, 1 in the v/ Windows :side door. / (2) 30Wx18H light tint slider windows with bug screens: 1 on driver J side and 1 on passenger_side Urethane spray insulation, 2" foam insulation in walls, ceiling &under floor, including side entry door. Insulation Complete interior (walls & ceiling) lined in textured Kemlite over 3/8" Lining plywood. Inside faces of rear doors to be lined in smooth aluminum. Solid front wall. No pass -through opening into truck cab. Includes Trim -out, as necessary at all oint of wall and ceilin . Lining Aluminum trim -out as necessary at all wall and ceiling joints and Trim -out around doors. Packet Pg. 119 8.G.b Item Description I Exterior 1/8" aluminum exterior compartment with extruded doors. All vertical Compartments doors to have spring -loaded door holder. Vertical compartments are to be "thru-the floor" style, extending from bottom of skirt, up through the floor. Handles to be standard 2-point stainless D handles (all doors keyed alike) and stainless -steel hinges. All shelves, includes perimeter lips, rubber mats. Adjustable shelves are infinitely adjustable on Unistrut. All compartments are sweep out floors. DSV1 - Generator compartment, 66"Hx36"W clear door opening. Forward DS compartment is designed to suit a Cummins QD diesel generator. Includes louver vented double -doors, and sound attenuation. Includes fixed shelf with accommodation for (2) house batteries. DSV2 - Jumping Jack compartment, 66"Hx34"W clear door opening. 2nd from front DS compartment with single door, slide out drawer, bungee strap and D-rings to secure the too. DS3H Horizontal compartment above rear axle, 32"Hx37"W with double swing out style door and (1) adj. shelf. 1/8" aluminum exterior compartment with extruded doors. All vertical doors to have spring -loaded door holder. Vertical compartments are to be "thru-the floor" style, extending from bottom of skirt, up through the floor. Handles to be standard 2-point stainless D handles (all doors keyed alike) and stainless -steel hinges. All shelves, includes perimeter lips, rubber mats. Adjustable shelves are infinitely adjustable on Unistrut. All compartments are sweep out floors. DSV1 - Generator compartment, 66"Hx36"W clear door opening. Forward DS compartment is designed to suit a Cummins QD diesel generator. Includes louver vented double -doors, and sound attenuation. Includes fixed shelf with accommodation for (2) house batteries. DSV2 - Jumping Jack compartment, 66"Hx34"W clear door opening. 2nd from front DS compartment with single door, slide out drawer, bungee strap and D-rings to secure the too. DS3H Horizontal compartment above rear axle, 32"Hx37"W with double swing out style door and (1) adj. shelf. DSV4 Compressor Compartment,66"Hx32"W per drawings, with double doors, ventilated with 3 adjustable aluminum shelves. Rear Possum compartment, located under body at rear (described earlier) Meet Reguest Yes No Packet Pg. 120 8.G.b Item Exterior Compartments - Continued Chock Pockets Other Cabinetry Description Meet Request _ Yes No Passenger side compartments, PSV1 - Tool chest compartment, 66"Hx36"W clear door opening, per drawings, with double -doors, 2 upper adjustable shelves, 1 fixed lower shelf. Located passenger side, just behind the stepwell side door. This compartment will house the American Eagle tool chest drawer unit. P$H2 Horizontal compartment. Same dimensions as driver side with (3) slide out drawers, each with 2501b capacity ball bearing slider hardware and 2"H drawer height. PSV3 Rear Vertical compartment, 33"Wx66"H clear door opening. No shelves. This compartment will house (1) cored reel and (1) hose reel and a customer -added (2) CO2 tanks. _ Side of body includes a pocket (triangular shaped) (1) per side of body in wheel -well skirt area to house Kent's supplied wheel chocks. American Eagle Tool Chest to be supplied and installed (1) in the forward passenger side vertical compartment, installed to bottom of each compartment. Final model and dimensions to be finalized. Model AE74401 (ea. tool chest has a standard top shelf, 2.5" high riser, Three 3" tall drawers, Four 5" tall drawers and one 7" tall drawer. It measures 41"Hx26"Wx16.75" deep). Installation includes securing to coml7artrnent floor and installing a fixed shelf above. Interior cabinets, shelves and workbenches: Benchtop counter, Approx. 6' length workbench along driver side interior, very front: 1-1/8" hardwood bench top protruding exterior compartments (41" tall work surface). Approx. 6'4" length workbench along Passenger side interior, to rear of the entry door, same construction as driver side. Bench includes a Wilton fixed vice installed. Formed aluminum overhead shelves: Located above each workbench, provide an open wall -mounted aluminum upper shelf, with retention lip. Approx. 15" down from ceiling x12" deep. Unpainted. Note that the microwave will fit above on this overhead shelf on the Passenger side, with a protective bulkhead. Adjustable Shelving units (Qty: 3) Supply & install (3) banks of Unistrut infinitely adjustable storage shelves, each laser cut with perimeter Lips. Electrical Cabinet: 1/8" aluminum electrical cabinet near driver side interior, forward of the double -door closet, to house the Service Panel. Vise -Fixed Supply & install (1) Wilton 5" vise, fixed -mounted, bolted down onto interior of body on Passenger Side workbench. Supply & install (1) Ridgid BC-210 chain vise. Fixed mounted, bolted down on rear bumper, extreme right -hand -side as on Kent's current trucks Packet Pg. 121 8.G.b Item Description Meet Yes I No 12V Electrical Clearance & marker lights to be LED bullet lights. Signal lights, to be LED stop/tail/turn (2) pairs of oblong red Reverse lights, 1 pair of oblong whites. Lights are installed vertically on lower body, above floor height. LED license plate light, located below floor height, left -side. Reflector, stick -on type as required. Conspicuity tape is installed to meet FMVSS (including across rear j Trailer Plug bumper. Supply & install 7way round trailer plug, installed between hitch / receiver and left trailer chain attachment eye. V Switch Cover 12V electrical, light switch console in cab. Supply & install fabricated or (purchased) 6-switch cab control panel for all exterior 12V lights. Batteries Auxiliary 12V batteries, to be supplied and installed, (2) deep cycle batteries (in generator compartment), sized appropriately to suit the inverter and to power all 12V body lighting functions. To recharge through truck engine running or through a battery charger (whenever genset is running or whenever truck is plugged into shore power). These batteries are installed on a pull-out HD slide out tray for / V MWL-07SP servicing as necessary. 12V LED exterior scene/work lights. Supply and install (4) Maxxima' MWL-35 1500 lumen rectangular surface -mounted scene lights: 2 on upper driver wall, 2 on upper passenger side wall: These are to be switched on two separate switches on the cab switch console (labeled work lights left side, work lights right side). Supply and install (2) Maxxima MWL58 3000 lumen rectangular surface -mounted work lights at rear of body, top corners shining down at rear of body. These are be switched on one switch on the cab console. Backup 12V Backup camera system, supply and install (1) camera at exterior Camera rear of body, top, including an in -cab color screen. Ceiling Lights 12V ceiling lights, (8) Maxxima LED M84416 interior rectangular surface -mounted cargo lights on ceiling, evenly spaced, switched at rear door, RHS upon entry (1 of the 8 lights to be in the over -cab storage). 12V additional workbench light, plus (2) additional Maxxima strip lights (M84425) (with dedicated switch at workbench) light located on underside of overhead shelf illuminating work bench area, on both sides Roof —Power City of Kent prefers to not have roof fans and no Lexan sky light. Fan Vent Flashers 12V Amber Flasher, supply and install (10) Whelen LINZ6 amber LED warning strobes: (4) installed on rear wall of body, as shown in drawings, (2) on driver side wall, (2) on Passenger side wall, (2) on front upper wall of body. None installed in Kenworth grille. All lights to be switched on ONE single added cab control console with bright red indicator liqht visible to driver, labeled Flashers wired HOT. _ Packet Pg. 122 8.G.b Item Description Amber -Light 12V Amber Mini Lightbars, on roof of body, supply & install (4) Federal Bar Signal Highlighter amber mini lightbars, Model #454101HL-02: (1) per each corner of the roof, 4 total. All switched on the same switch, but separate form the above mentioned LINZ6 flashers. Note that the two, rear mini lightbars are to be installed on elevator pedestals so they can sit taller than the rear awning and be clearly visible to cars approaching the truck from the rear. Traffic- i 12V Traffic Director Stick: Supply & install (1) 36"L Maxxima LED Director Stick traffic director lightbar installed with cab controls. Installed above rear doors, switched in the cab. Model M20400Y Awning Power Awnings (2): at rea of body, supply & install a 12V power awning (approx. 7" width x 4-5' extension length) at rear of body, over rear doors. On upper passenger side exterior of body, supply & install a 12V power awning (10' width x 7' extension length). Both awnincjs feature auto -retract wind sensor features. 11OV Electrical Blue Sea Combination 12V/120V service panel installed in dedicated cabinet, with back -lit rocker switch style breakers. Includes (6) duplex interior outlets and (4) duplex Exterior GFCI outlets. Generator Upfitting 110V Shore Power inlet: Includes (1) 30A male shore power inlet installed, weatherproof, on driver side exterior of body, as best recommended. 110V Electrical Transfer Switch: Auto transfer switch installed in inside generator exterior compartment. This auto selects between generator power or shore power fed through the 30A inlet. 110V Battery Charger: Battery charger system for the (2) auxiliary batteries, whenever generator is running, whenever shore power is plugged in or whenever engine is running. 110V Tripod style Extended Scene Light Fixtures: Supply and install (2) two telescoping tripod style extendable LED work lights, installed on either side of rear doors of the body, each with its own dedicated outlet. 110V Cummins QD Generator: Supply and install (1) 7.0 kW Cummins QD diesel, installed, fixed -mounted, in driver side vented compartment. Installation includes tapping into truck fuel tank, exhaust elbow, exhaust adapter and wiring harness as necessary. Installation also includes a remote start -stop switch panel inside the boy interior with hour -meter - Plus, the following Tooling and Accessories added by contracting bidder. Microwave 110V Microwave: Supply & install (1) microwave (with dedicated outlet) on upper shelf above work bench on passenger side. Installation includes a protective crash -shield from sliding shelf contents and securement for travel safe application. Meet Re uest Yes No 1/1 J J J Packet Pg. 123 8.G.b Item Description Electrical Cord Spring Retracting Electric Cord Reel: Supply & install (1) Reelcraft Reel spring -retracting cord with 50' pf 12/3 15A electric cord. There is a weather-proof duplex outlet at the end of the 50' cord. Reel to be hardwired to the generator through the service panel. Location of the reel TBD, but hopefully it can be shoe -horned into the rear PS vertical, up high within the compartment. (The air hose reel, nest section, will hopefully nest right beside it)_ Air Hose Reel Spring Retracting Air Hose Reel: Supply and install (1) Reelcraft spring -retracting air hose reel with 50' of 3/8" ID hose (capped end) Reelcraft 5650OLP-SE or equivalent. Final location of the reel TBD. Should fit into the rear PS vertical compartment, up high. Air Compressor Both reels to dispense their hose straight out toward the exterior of the compartment. Hose to be plumbed to the supplied air compressor by the Citv of Kent. Provide sufficient room, ventilation and compartment space in the vertical rear driver side exterior compartment to accommodate a VMAC PredatAire 60 hydraulic compressor unit. City of Kent will arrange to have it installed separately by third -party contractor. Meet Request Yes T No J y, Paint Van body exterior (excluding roof) painted white to match Kenworth / cab. Exterior compartment interiors left mill -finished aluminum. Interior cabinetry painted light gray. Body undercoated. Undercoating Underside of body to be fully undercoated, including bottom exterior undersides of all exterior bins. Mudf/aps Supply and install (1) pair of rubber mudflaps with anti -sail brackets / installed. "/ Finishing Conspicuity tape: Across full width of rear step bumper. Grab Handles: Supply and install (1) pair of chrome grab handles if necessary/practical for rear door entry. Mounting Install and mount Van Body on customer supplied Kenworth T380 ' chassis cab. Frame Spacer strips are to be UHMW orsynthetic material. Delivery Completed truck to be delivered to the City of Kent upon completion. Certified Weight slip shall be included at time of delivery. Other Delivery: Completed build, installation and delivery of #2 units within 180 days after receipt of cab/chassis. Packet Pg. 124 1 AW A -.. '— 11 61C 42CS I 'TRAP j%Tk, I, kl, • w AKA; L COMPARTMID(FS TO HAVE LED STRIP LUNTMG LD 0 .2 4) U) E r- -E i. Ltk; 4) CD 00 CM P,l. -o.,r wb, -"Au r -,1CR4Q MR ekd E JUIOAH in LU 08 -JA 4--I:'I.--3L -JA 4--I:'I.--3L AM rAL v" 111 htLlAl., lg;i Q1, A A", I'll ROAD SIDE ELEVATION El Packet Pg. 1�25 Z'ZWWM8MT0MNWELED WWuGRnwG L CURB SIDE ELEVATION i I Packet Pg. 126 Em 0 kQf-I Ffl�TIIA RAF A(#M.'; E VA� MIA 4WR E E9 (D CD 00 CM E 08 U, 0 CL U- ALL CN FRONT AND REAR ELEVATION XM E Rs 3 7- ---n OF -T Packet Pg. 127 8.G.b FU1 t AL'1 SLat� I A V"E-, CURB SIDE INTERIOR u� a� =a O m m m E c E Q Y V 7 L L d cz co N M d I�6 E N W 08 O N C O Q N d CY LL C R ALL r N m c as E �a r Q Packet Pg. 128 8.G.b {il M:1L AaWSTAIIE_ J lncll �3 i I gym,• �,�-roue Nx n . , ND11� miF Tom* RM SIDE uN i MOOR CusruyeE 1�q'r CITY of KENT WATER DEPAR-rmEw 19x8`xP(knVAN d r f6 E N W 08 O N C O Q I N CJ LL c to •LL r N Co ]DDOC G1 E r+ r+ a Packet Pg. 129 8.G.b LAWJ� �11a.- (11 ADA61R..:F 1fxtF -f'1 PA-, _i_`LF E-MAIR T,rL H-It FRONT ELEVATION Packet Pg. 130 "I k4.'MV �LMFjw tam REVfMM TIRE FLOOR PLAN CUSMk WMT 6 CITY OF KENT WATER DEPARTMENT )OM .16'x Ir x 7 (id) VAN so" ulnlsCEWImm I 7 r METERS Aprd 15, 2M t:t) or as I Packet Pg. 131 1 8.G.b Packet Pg. 132 8.G.b CONTRACTOR COMPLIANCE STATEMENT (President's Executive Order #11246) Date This statement relates to a proposed contract with the City of Kent name. Construct - Water Truck Aluminum Service Body (2) I am the undersigned bidder or prospective contractor. I represent that - 1. I _%_ have, kiAveg have not, participated in a previous contract or subcontract subject to the President's Executive Order #11246 (regarding equal employment opportunity) or a preceding similar Executive Order. 1 QkVa.4 ; V?--- NAME OF BIDDER BY: -5 AL-44-6 94E P12650rJI AT I LJ� Signature/Title 3 e W nn 20 D o '- ADDRESS Packet Pg. 133 8.G.b APPLICANT'S QUALIFICATION STATEMENT To be filled in by the Applicant submitting a proposal. Each Applicant submitting a proposal on work and materials included in these contract documents shall prepare and submit the data requested in the following schedule of information: The City will use information offered by the Applicant in this Statement as a significant factor in determining which Applicants to contact to engage in further negotiations. (Attach additional pages as necessary) This data sheet must be included in and made a part of these proposal Documents 1. Name of Applicant: TIWALsiT2 c 2. Business Address: t 3. How many years have you been engaged in the truck upfitting/truck body fabricating industry under the present firm name? �Ck-\.,'EA � 4. Contracts now in hand. Gross amount: $ _��t �t9-51 ]Ut��? 5. List several recent contracts completed by your company similar to this project, including approximate costs and name and phone number of Owner: C41t"r't rQ!A'J3Y_ sZ.,.64 Jk R "°= ate. - - P�.t - TdiAl L oo MO (,s.c env y�a' Q-0 ^ t_vof.61 enri[en71�47��610- Sam C\SY ni -VA (,L> A 'T ia� 4mda. 6. List your major equipment: n' 7. Business references: kOPL ES uEy - IkP Av s-cwr 1 V�,2 f7dR caw r_PAL Packet Pg. 134 8.G.b SPECIAL PROVISIONS 1.0 SCOPE OF WORK The City of Kent is looking for experienced and qualified contractors to bid on (2) lightweight aluminum van bodies built to the City of Kent Water Departments requests. City of Kent ordered two new Kenworth T380 cab and chassis, the build date is estimated to be November of 2022. Design and components have been listed in this RFQ and drawings have been supplied. The custom-built van body will be installed on two new KW T380 cab chassis (delivery still to be determined by manufacture). KW specifications upon request. Within 180 days of delivery to the selected contractors site, the #2 units need to be completed and inspected (by City of Kent - Fleet and Water department representatives) prior to delivery at 5821 240th St., Kent Wa, 98032 - City of Kent Operations Facility. Must check (Yes or No) on all description of items and whether you can meet or not meet the requests on the construction document "Water Truck Aluminum Van Body" pages 1-10. Contractors will be based within the State of Washington and construction of the Van Bodies will be within the State of Washington. Must provide at least #4 examples (pictures and references - contact names and phone numbers) from previous like type or equivalent van bodies constructed and installed on cab chassis for customers in the state of Washington. Must provide a written notification at approx. 50% completion for the City of Kent representatives an opportunity to visit and inspect the construction at mid point. Must provide full warranty information on the constructed van bodies and installation of units on chassis. Provide any additional warranty information on ancillary equipment added to the unit. Full Payment of invoices is net 20 days from delivery date. Each new Van body will have individual invoices. Packet Pg. 135 8.G.b The Van Body quotation presented to the City of Kent will encompass all costs of the parts, labor, construction, installation on chassis, delivery and tax on individual Van Body invoices. Must complete all required information in this quotation as requested and must meet all insurance requirements. 1-03.1 Consideration of Bids The City reserves the right to include or omit any or all schedules of the Proposal and will award the Contract to the lowest responsive, responsible bidder based on the total bid amount, including schedules selected by the City. Packet Pg. 136 8.G.b EXHIBIT A El i 0 00 N M N co E a+ N W N N C O Q N d CY LL C O ALL r N m r C d t V R r a Packet Pg. 137 8.G.b s KETIT GOODS & SERVICES AGREEMENT between the City of Kent and [Insert Vendor's Co. Dame] THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City''), and [Insert Vendor's Company Name] organized under the laws of the State of [Insert State Co. Formed Under], located and doing business at [Insert Vendor's Address, Phone Number, and Contact Person] (hereinafter the "Vendor"). AGREEMENT I. DESCRIPTION OF WORK. The Vendor shall provide the following goods and materials and/or perform the following services for the City: [Insert Detailed Description of goods, materials, and/or services Vendor will be providing. Please be as detailed as possible. You may also refer to an Exhibit so long as it is clearly identified by title and date.] The Vendor acknowledges and understands that it is not the City's exclusive provider of these goods, materials, or services and that the City maintains its unqualified right to obtain these goods, materials, and services through other sources. II. TIME OF COMPLETION. Upon the effective date of this Agreement, the Vendor shall complete the work and provide all goods, materials, and services [Enter either "within" or "by" depending on deadline in next form field] [Insert either a date specific or enter # of days, weeks, months, years, etc.]. III. COMPENSATION. The City shall pay the Vendor an amount not to exceed [Insert maximum dollar amount to be paid for services. You may type out the dollar amount and place the numerical dollar amount in parentheses or you may just enter the numerical dollar amount], including applicable Washington State Sales Tax, for the goods, materials, and services contemplated in this Agreement. The City shall pay the Vendor the following amounts according to the following schedule: GOODS & SERVICES AGREEMENT - 1 (Over $20,000, including WSST) Packet Pg. 138 8.G.b [Insert Detailed Description of how Vendor is to be Paid for its Goods and Ser Card Payment PLgc ram. The Vendor may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Vendor. If the Vendor voluntarily participates in this Program, the Vendor will be solely responsible for any fees imposed by financial institutions or credit card companies. The Vendor shall not charge those fees back to the City. If the City objects to all or any portion of an invoice, it shall notify the Vendor and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. A. Defective or Unauthorized Work. The City reserves its right to withhold payment from the Vendor for any defective or unauthorized goods, materials or services. If the Vendor is unable, for any reason, to complete any part of this Agreement, the City may obtain the goods, materials or services from other sources, and the Vendor shall be liable to the City for any additional costs incurred by the City. "Additional costs" shall mean all reasonable costs, including legal costs and attorney fees, Incurred by the City beyond the maximum Agreement price specified above. The City further reserves its right to deduct these additional costs incurred to complete this Agreement with other sources, from any and all amounts due or to become due the Vendor. B. Final ment: Waiver gf Claims. VENDOR'S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY VENDOR AS UNSETTLED AT THE TIME REQUEST FOR FINAL PAYMENT IS MADE. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor - Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Vendor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Vendor maintains and pays for its own place of business from which the Vendor's services under this Agreement will be performed. C. The Vendor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained the Vendor's services, or the Vendor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Vendor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Vendor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by the Vendor's GOODS & SERVICES AGREEMENT - 2 (Over $20,000, including WSST) Packet Pg. 139 8.G.b business, and has obtained a Unified Business Identif€er (UBI) number from the State of Washington. F. The Vendor maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. VI. CHANGES. The City may issue a written amendment for any change in the goods, materials or services to be provided during the performance of this Agreement. If the Vendor determines, for any reason, that an amendment is necessary, the Vendor must submit a written amendment request to the person listed in the notice provision section of this Agreement, Section XV(D), within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Vendor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Vendor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Vendor shall proceed with the amended work upon receiving either a written amendment from the City or an oral order from the City before actually receiving the written amendment. If the Vendor fails to require an amendment within the time allowed, the Vendor waives its right to make any claim or submit subsequent amendment requests for that portion of the contract work. If the Vendor disagrees with the equitable adjustment, the Vendor must complete the amended work; however, the Vendor may elect to protest the adjustment as provided in subsections A through E of Section VIII, Claims, below. The Vendor accepts all requirements of an amendment by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. An amendment that is accepted by the Vendor as provided In this section shall constitute full payment and final settlement of all claims for contract time and for direct, Indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VII. FORCE MA3EURE. Neither party shall be liable to the other for breach due to delay or failure in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, or other natural disaster or acts of government ("force majeure event"). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing state or national declarations of emergency, or any current social distancing restrictions or personal protective equipment requirements that may be required under federal, state, or local law in response to the current pandemic. If any future performance is prevented or delayed by a force majeure event, the party whose performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in performance and, provided, that the party prevented or delayed has not caused such event to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Vendor shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any costs, losses, expenses, damages, or delay costs incurred by the Vendor due to a force majeure event. Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. If a force majeure event occurs, the City may direct the Vendor to restart any work or performance that may have ceased, to change the work, or to take other action to secure the work or the GOODS & SERVICES AGREEMENT - 3 (Over $20,000, including WSST) Packet Pg. 140 8.G.b project site during the force majeure event. The cost to restart, change, or secure the work or project site arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the loss or damage has been caused or exacerbated by the failure of the Vendor to fulfill its obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be borne by the Vendor. VIII. CLAIMS. If the Vendor disagrees with anything required by an amendment, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Vendor may file a claim as provided in this section. The Vendor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Vendor knew or should have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Vendor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Vendor's written claim shall include the information set forth in subsections A, items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice_ of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Vendor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Vendor is asserting a schedule change or disruption. B. Records. The Vendor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Vendor's records needed for evaluating the protest. The City will evaluate all claims, provided the procedures in this section are followed. If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Vendor's Duty to Complete Protested Work. In spite of any claim, the Vendor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Vendor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Vendor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). IX. LIMITATION OF ACTIONS. VENDOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE GOODS & SERVICES AGREEMENT - 4 (Over $20, 000, including WSST) Packet Pg. 141 8.G.b CONTRACT WORK IS COMPLETE OR VENDOR'S ABILITY TO FILE THAT SUIT SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. X. WARRANTY. The Vendor warrants that it will faithfully and satisfactorily perform all work provided under this Agreement in accordance with the provisions of this Agreement. In addition to any other warranty provided for at law or herein, this Agreement is additionally subject to all warranty provisions established under the Uniform Commercial Code, Title 62A, Revised Code of Washington. The Vendor warrants goods are merchantable, are fit for the particular purpose for which they were obtained, and will perform in accordance with their specifications and the Vendor's representations to City. The Vendor shall promptly correct all defects in workmanship and materials: (1) when the Vendor knows or should have known of the defect, or (2) upon the Vendor's receipt of notification from the City of the existence or discovery of the defect. In the event any part of the goods are repaired, only original replacement parts shall be used --rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Vendor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Vendor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Vendor shall pay all costs incurred by the City in order to accomplish the correction. XI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub -contract, the Vendor, its sub -contractors, or any person acting on behalf of the Vendor or sub -contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. The Vendor small execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. XII. INDEMNIFICATION. The Vendor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, Injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Vendor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of the Vendor's work when completed shall not be grounds to avoid any of these covenants of indemnification. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE VENDOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL_ INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event the Vendor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Vendor's part, then the Vendor shall pay all the City's costs for defense, including all reasonable expert witness fees and reasonable attorneys' fees, plus the City's legal costs and fees incurred because there was a wrongful refusal on the Vendor's part. The provisions of this section shall survive the expiration or termination of this Agreement. XIII. INSURANCE. The Vendor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit [Insert Exhibit #] attached and incorporated by this reference. XIV. WORK PERFORMED AT VENDOR'S RISK. The Vendor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the GOODS & SERVICES AGREEMENT - 5 (Over $20,000, including WSST) Packet Pg. 142 8.G.b performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at the Vendor's own risk, and the Vendor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XV. MISCELLANEOUS PROVISIONS. A. Recvclabie. Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B.Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties' performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non -assigning party shall be void. If the non -assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Vendor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Comrliance with Laws. The Vendor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Vendor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Vendor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Vendor in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the GOODS & SERVICES AGREEMENT - 6 (Over $20,000, including WSST) Packet Pg. 143 8.G.b City of Kent. As such, the Vendor agrees to cooperate fully with the City in satisfying the City's duties and obligations under the Public Records Act. J. City Business License Re wired. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Counter rts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. VENDOR: By: --- Print Name: Its - DATE: NOTICES TO BE SENT TO: VENDOR: [Insert Contact Name] [Insert Company Name] [Insert Address] [Address - Continued] [Insert Telephone Number] (telephone) [Insert Fax Number] (facsimile) [In this field, you may enter the electronic filepath where the contract has been saved] GOODS & SERVICES AGREEMENT - 7 (Over $20, 000, including WSST) CITY OF KENT: By: - Print Name: Dana Ralp Its Mayor - DATE: NOTICES TO BE SENT TO: CITY OF KENT: [Insert Name of City Rep. to Receive Notice] City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) [Insert Phone Number] (telephone) (253) [Insert Fax Number] (facsimile) APPROVED AS TO FORM: Kent Law Department ATTEST: Kent City Clerk Packet Pg. 144 8.G.b DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City's equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City's sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: 4L cS EA\ck S For: -cyz"uc � i�"( Title: 'S4��5 Date: — c) EEO COMPLIANCE DOCUMENTS - 1 of 3 Packet Pg. 145 8.G.b NUMBER: 1.2 SUBJECT: POLICY: CITY OF KENT ADMINISTRATIVE POLICY MINORITY AND WOMEN CONTRACTORS EFFECTIVE DATE: January 1, 1998 SUPERSEDES: April 1, 1996 APPROVED BY Jim White, Mayor Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City's nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City's equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 2 of 3 Packet Pg. 146 8.G.b CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before -mentioned company was the prime contractor for the Agreement known as the — Kent. that was entered into on (date), between the firm I represent and the City of I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before -mentioned Agreement. KNy �J By:_ For: Title: Date: EEO COMPLIANCE DOCUMENTS - 3 of 3 Packet Pg. 147 8.G.b EXHIBIT B i Co 00 N M d R E N W 06 d N C O Q N d i� LL C 'L H N Co r C d t V R r Q Packet Pg. 148 8.G.b EXHIBIT B INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products -completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 it 85 or a substitute endorsement providing equivalent coverage. 2. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $2,000,000 products -completed operations aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor's insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor's insurance and shall not contribute with it. Packet Pg. 149 8.G.b EXHIBIT B (Continued) 2. The Contractor's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor's Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each Insured against whom claim is made or suit is brought, except with respects to the limits of the insurer's liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than ANII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. Packet Pg. 150 8.G.b TriVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360) 312-1398 Date Estimate # www.trivan.com 8/23/2022 9647 City of Kent City of Kent 220 4th Avenue S. 5821 South 240th StreE Kent, WA 98032 Kent, WA 98032 Rep INEX-c—co-un-y".11 Due on receipt 5/6/2021 I Ferndale WA QUOTATION Quantity: 1 custom body, not including chassis As shown in TriVan drawings dated April 15, 2021 Build time is approx 9 months after receipt of customer -chassis. 14"6"L(OD) TriVan Aluminum Van Body for customer -supplied cab -chassis. CHASSIS INFO ' CUSTOMER SUPPLIED CHASSIS: 2023 Kenworth T-380 Cab Chassis, diesel engine, dual rear wheels, 108" cab -axle. Center rear fuel tank. Cab is supplied painted Kenworth factory white. Chassis to be drop shipped to TriVan Truck Body by Kenworth dealership. Cost of chassis is not included in this quotation. TriVan will drive -deliver completed truck to City of Kent Public Works. DIMENSIONS DIMENSIONS: Length: 14' 6" outside length per drawings Width: 96 inches outside Height: 7' inside. SUBFRAME 2x2 SUBFRAME: Constructed of steel cross -members 16" on center with longsills to suit chassis. Low floor design with wheel -well configuration. Subframe design includes reinforcement for various through floor exterior compartments. POSSUM BOX HITCH BUMPER POSSUM COMPARTMENT: Supply & install (1) under -body possum compartment with pull out work surface, 8' long with access door at rear. Pull out work surface to have at least 5' of useable work surface when pulled out, but 8' of storage length below the work surface (for valve & meter keys below). Includes a single rear, bottom hinged access door with single latch. Not lockable. CLASS V HITCH RECEIVER Supply & install Class V hitch braced to chassis frame c/w D-rings for safety -chains attachment. Includes (1) 7-blade flat RV style trailer plug (mentioned later) installed outboard of the trailer hitch D-rings. Hitch is installed with Grade 8 hardware. STEP BUMPER & FOLD OUT: Full width grip strut step bumper with a center 30" hinged fold out step installed. Page 1 Subtotal Sales Tax I(0.0%) Total Packet Pg. 151 8.G.b TriVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360) 312-1398 .. www.trivan.com 8/23/2022 1 9647 Name / .. - City of Kent 7KentWA nt 220 4th Avenue S. h 2401 Kent, WA 98032 98032 Due on receipt 5/6/2021 I Ferndale WA DescriptionI WALLS WALLS: Body walls constructed of TriVan's aluminum interlocking Snap Lock wall panels, with full skirting and 24" length over -cab extension. Wall skin thickness is .100" with 1" vertical integral support posts formed every 12" on center. SKIRTING SKIRTING: Skirted flush to bottom of cab, including rounded wheel cutouts and rubber fenderettes. Includes fuel filler as necessary on the wheel well skirt panel. KICKOVER KICKOVER: 24" square over -cab extension over cab, insulated and lined to match body interior. Includes 10ga steel reinforcement as necessary, and a 3" tall aluminum retention lip, full width, installed. ROOF .040 I ROOF 1-piece .040" aluminum skin roof with extruded perimeter roof edge and crowned aluminum extruded roof bows. STEPWELL (2) STEPWELL SIDE DOOR: Supply & install 30x84 curbside stepwell side door c/w (2) recessed inside steps, aluminum diamondplate. Door Is insulated & skinned in aluminum to match rest of body interior. Door handle is a Bauer BP-12 commercial grade paddle handle with integral deadbolt & handle. Cast hold back. Box -form construction. 'Door is to be -13" off the ground (as done on Clackamas County Sheriff). FLOORING FLOORING 1/8" Aluminum diamondplate over 3/4" plywood subfloor with welded 10" scuffliner. Overlaid with black durabed. OTHER ' D-RING TIE -DOWNS: (4) heavy-duty 5,0001b rated D-ring recessed tie -downs installed in floor of rear cargo area. DOORS NARROW SWING REAR BARN DOORS: At rear of body, including double -freezer handle on RHS door, camlock on LHS door and (4) 12x18 windows (no screens required). Doors are insulated and lined to match interior. Each door includes a cast aluminum door holdback. Box form construction. Page 2 Subtotal Sales Tax (0.0%) Total Packet Pg. 152 8.G.b City of Kent 220 4th Avenue S. Kent, WA 98032 WINDOWS INSULATION LINING LINING TriVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360) 312-1398 Due on receipt 5/6/2021 f Date Estimate # mm.trivan.crnn 8/23/2022 9647 City of Kent 5821 South 240th Street Kent, WA 98032 Ferndale WA WINDOWS PACKAGE: (5) 12W x 18H fixed light tint windows: 4 in the rear doors, 1 in the side door (2) 30W x 18H light tint slider windows with bug screens: 1 on driver side, 1 on passenger side. URETHANE SPRAY INSULATION: 2" foam insulation in walls, ceiling & under floor, including side entry door. LINING: Complete interior (walls & ceiling) lined in textured Kemlite over 3/8" plywood. Inside faces of rear doors to be lined in smooth aluminum. Solid front wall. No pass -through opening into truck cab. TRIMOUT: Aluminum trim out as necessary at all wall/ceiling joints and around doors (TriVan standard). GRABHANDLE... GRAB HANDLES: Stainless steel threshold plate installed on rear. Chrome grab handle installed at side entry (passenger side) stepwell door. And grab handles installed at rear entry door (if necesary). EXTERIOR CO... EXTERIOR COMPARTMENTS: 1/8" aluminum exterior compartments with TriVan Box Construction doors.. All vertical compartment doors to have a spring -loaded door holder. Vertical compartments are to be "thru-the-floor" style, extending from bottom of skirt, up through the floor. Handles to be TriMark automotive style paddle handles with piano hinge. All locks to be keyed alike. All shelves includes perimeter lips, rubber matts. Adjustable shelves are infinitely adjustable on Unistrut. All compartments are sweep out floors. DSV1 - GENERATOR COMPARTMENT: 66"H x 36"W clear door opening. Forward DS compartment is designed to suit a CumminsQD diesel generator. Includes louver vented double -doors, and sound attenuation. Includes shelf with accommodation for (2) house batteries DSV2 - JUMPING JACK COMPARTMENT: 66"H x 34"W clear door opening. 2nd from front DS compartment with single door, slide out drawer, bungee strap and D-rings to secure the tool. Page 3 Subtotal Sales Tax (0.0%) Total Packet Pg. 153 8.G.b TriVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360)380-0773 Fax (360)312-1398 City of Kent 220 4th Avenue S. Kent, WA 98032 Due on receipt Estimate # www.trivan.com 8/23/2022 9647 City of Kent 5821 South 240th Street Kent, WA 98032 5/6/2021 - - DS3H - HORIZONTAL COMPARTMENT ABOVE REAR AXLE, 32"H x 37"W with double swing out style door and (1) adj. shelf Ferndale WA DSV4 - COMPRESSOR COMPARTMENT: 66"H x 32"W per drawings, with double doors, ventilated with 3 adjustable aluminum shelves REAR POSSUM COMPARTMENT: located under body at rear (described earlier) PASSENGER SIDE COMPARTMENTS: PSV1 -TOOL CHEST COMPARTMENT, 66"H x 36"W clear door opening per drawings, with double -doors, 2 upper adjustable shelves, 1 fixed lower shelf. Located passenger side, just behind the stepwell side door. This compartment will house the American Eagle tool chest drawer unit. PSH2 -HORIZONTAL COMPARTMENT: same dimensions as driver side With (3) slide out drawers, each with 2501b capacity ball bearing slider hardware and 2"H drawer height PSV3 REAR VERTICAL COMPARTMENT: 33"W x 66"H clear door opening. No shelves. This compartment will house (1) cord reel and (1) hose reel and a customer -added (2) CO2 tanks. Subtotal Sales Tax (0.0%) Total Page 4 Packet Pg. 154 8.G.b TdVan Truck Body 1385 West Smith Road - - Ferndale, WA 98248 Ph (360) 380-0773 www.trivan.com 8/23/2022 9647 Fax (360) 312-1398 City of Kent 220 4th Avenue S. Kent, WA 98032 7 City of Kent 5821 South 240th Street Kent, WA 98032 Due on receipt 5/6/2021 I Ferndale WA OTHER CHOCK POCKETS: Side of body includes a pocket (triangular shaped) 1 per side of body in wheel -well skirt area to house Kent's future chocks. OTHER AMERICAN EAGLE TOOL CHEST: Supply & install (1) American Eagle tool chest in the forward passenger side vertical compartment: - Installed on bottom of each compartment. Final model and dimensions to be finalized. - Model AE74401 (each tool chest has a standard Top Shelf, 2.5" High Riser, Three 3" Tall Drawers, Four 5" Tall Drawers and One 7" Tall Drawer. It Measures 41" High X 26" Wide X 16.75" Deep) - Installation by TriVan includes securing to compartment floor and installing a fixed shelf above. CABINETRY A... INTERIOR CABINETRY, SHELVES, WORKBENCHES: BENCHTOP COUNTERS: Approx V length workbench along driver side interior, very front: 1-1/8" hardwood bench top atop protruding exterior compartments (41" tall work surface) Approx 6'4 length workbench along pass. side Interior, to rear of the side entry door, same construction as driver side. Bench includes a Wilton fixed vice installed. FORMED ALUMINUM OVERHEAD SHELVES Located above each workbench, provide an open wall -mounted aluminum upper shelf, with retention lip. Approx 15" down from ceiling x 12" deep. Unpainted. Note that the microwave will fit above on this overhead shelf on the Passenger Side, with a protective bulkhead. ADJUSTABLE SHELVING UNITS (QTY: 3) Supply & install (3) banks of Unistrut infinitely adjustable aluminum storage shelves, each laser cut with perimeter lips. ELECTRICAL CABINET: 1/8" aluminum electrical cabinet near driver side interior, forward of the double -door closet, to house the Service Panel. Subtotal Sales Tax (0.0%) Total Page 5 Packet Pg. 155 8.G.b City of Kent 220 4th Avenue S. Kent, WA 98032 VISE -FIXED 12V ELECTRI... TRAILER PLUG SWITCH CON... BATTERIES Tr!Van Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360)312-1398 Due on receipt 1 5/6/2021 www.trivan.com 8/23/2022 9647 City of Kent 5821 South 240th Street Kent, WA 98032 —j� Ferndale WA j VISES: WORKBENCH: Supply & install (1) Wilton 5" vise, fixed -mounted, bolted down onto interior of body on Passenger Side workbench. Supply & install (1) Ridgid BC-210 chain vise, fixed mounted, bolted down on rear bumper, extreme right -hand -side, as on Kent's current trucks. 12V ELECTRICAL: CLEARANCE LIGHTS: LED bullet clearance & marker lights 12V ELECTRICAL: SIGNAL LIGHTS: LED stop/tail/turns: 2 pairs of oblong reds Reverse Lights: 1 pair of oblong whites. Lights are installed vertically on lower body, above floor height. LED licence plate light: located below floor height, left -side. Reflectors: stick -on type as required. Conspicuity tape is installed to meet FMVSS (including across rear bumper) 12V ELECTRICAL: TRAILER PLUG: Supply & install 7 way round trailer plug, installed between hitch receiver and left trailer chain attachment eye. 12V ELECTRICAL: LIGHT SWITCH CONSOLE, CAB: Supply & install TriVan fabricated (or purchased) 6-switch cab control panel for all exterior 12V lights. 12V ELECTRICAL: AUXILIARY BATTERIES: Supply & install (2) auxiliary deep cycle batteries (in generator compartment), sized appropriately to suit the Inverter (mentioned in next section), and to power all 12V body lighting functions. To recharge through truck engine running or through a battery charger (whenever genset is running or whenever truck is plugged into shore power) These batteries are installed on a pull out HD slide out tray for servicing as necessary. Page 6 Subtotal Sales Tax (0.0%) Total Packet Pg. 156 8.G.b TdVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360) 312-1398 City of Kent 220 4th Avenue S. Kent, WA 98032 Due on receipt 5/6/2021 www.trivan.com City of Kent 5821 South 240th Street Kent, WA 98032 8/23/2022 9647 Ferndale WA 1 MWL-07SP .12V ELECTRICAL: LED EXTERIOR SCENE/ WORK LIGHTS: Supply & install (4) Maxxima MWL-35 1500 lumen rectangular surface -mounted scene lights: 2 on upper driver wall, 2 on upper passenger side wall: These are to be switched on two separate switches on the cab switch console (labeled work lights left side, work lights right side) Supply & install (2) Maxxima MWL58 3000 lumen rectangular surface -mounted work lights at rear of body, top corners, shining down at rear of body. These are to be switched on one switch on the cab console. MWL-57SP 12V ELECTRICAL: LED REAR SCENE/WORK LIGHTS: Supply & install (2) Maxxima MWL-57SP lights at the rear of the truck, 1 on the left side, 1 on the right side. Located under the amber Maxxima flashers. Switched seperately from the MWL-35 scene lights (line item above this). BACKUP CAM... 12V ELECTRICAL: BACKUP CAMERA SYSTEM: Supply & install (1) backup camera at exterior rear of body, top, including an in -cab LCD color screen. 12V ELECTRI... 12V ELECTRICAL: CEILING LIGHTS: (8) Maxxima LED M84416 interior rectangular surface -mounted cargo lights on ceiling, evenly spaced, switched at rear door, RHS upon entry (1 of the 8 lights to be in the over -cab storage). 12V ELECTRICAL: ADDITIONAL WORKBENCH LIGHT: Plus (2) additional Maxxima strip lights (M84425) with dedicated switch at workbench. Light located on underside of overhead shelf illuminating work bench area, on both sides. SKYLIGHT 2X2 SKYLIGHTS: Supply & install (2) Lexan 24"x24" clear ceiling skylight including interior finishing trim work. OTHER 12V ELECTRICAL: AMBER FLASHERS: Supply & install (10) Whelen LINZ6 amber LED warning strobes: (4) installed on rear wall of body, as shown in drawings, (2) on driver side wall, (2) on pass. side wall, (2) on front upper wall of body. None installed in Kenworth grill. All lights to be switched on ONE single TriVan-added (not upfitter switch in cab) with bright red indicator light visible to driver, labeled FLASHERS, wired HOT. Subtotal Sales Tax (0.0%) Total Page 7 Packet Pg. 157 8.G.b City of Kent 220 4th Avenue S. Kent, WA 98032 OTHER 12V ELECTRI... AWNING 110V ELECTRI.., TrlVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360)380-0773 Fax (360) 312-1398 Due on receipt www.trivan.com City of Kent 5821 South 240th Street Kent, WA 98032 8/23/2022 Ferndale WA 9647 12V ELECTRICAL: AMBER MINI LIGHTBARS: On roof of body, supply & install (4) Federal Signal Highlighter amber mini Iightbars, Model # 454101 HL-02: 1 per each corner of the roof, 4 total. All switched on the same switch, but separate from the above mentioned LINZ6 flashers. Note that the two rear mini Iightbars are to be installed on elevator pedestals so they can sit taller than the rear awning and be clearly visible to cars approaching the truck from the rear. 12V ELECTRICAL: TRAFFIC DIRECTOR STICK: Supply & install (1) 36"L Maxxima LED traffic director lightbar installed with cab controls. Installed above rear doors, switched in the cab. Model M20400Y. 12V ELECTRICAL: POWER AWNINGS (CITY 2): At rear of body, supply & install a 12V power awning (approx 7' width x 4-5' extension length) at rear of body, over rear doors. On upper passenger side exterior of body, supply & install a 12V power awning (approx 10' width x 7' extension length) Both awnings feature auto -retract wind sensor features. 110V ELECTRICAL: Blue Sea Combination 12V/120V service panel (or equivalent) installed in dedicated electrical cabinet, with back -lit rocker switch style breakers. Includes (6) duplex interior outlets and (4) duplex EXTERIOR GFCI outlets. 110V ELECTRICAL: SHORE POWER INLET: Includes (1) 30A male shore power inlet installed, weatherproof, on driver side exterior of body, as best recommended by TriVan design team 110V ELECTRICAL: TRANSFER SWITCH: Auto transfer switch installed in inside generator exterior compartment. This auto selects between generator power or shore power fed through the 30A inlet. 110V ELECTRICAL: BATTERY CHARGER: Battery charger system for the (2) auxiliary batteries, whenever generator Is running, whenever shore power is plugged in, or whenever engine is running. Page 8 Subtotal Sales Tax (0.0%) Total Packet Pg. 158 8.G.b TriVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360) 380-0773 Fax (360) 312-1398 City of Kent 220 4th Avenue S. Kent, WA 98032 Due on receipt 5/6/2021 www.trivan.com City of Kent 5821 South 240th Street Kent, WA 98032 8/23/2022 1_ Ferndale WA 9647 GENERATOR 110V ELECTRICAL: CUMMINS QD GENERATOR: Supply & install (1) 7.0 kW Cummins QD diesel, installed, fixed -mounted, in driver side vented compartment. Installation includes tapping into truck fuel tank, exhaust elbow, exhaust adapter and wiring harness as necessary. Installation also includes a remote start -stop switch panel inside the body interior with hour -meter. 110V ELECTRI... 1110V ELECTRICAL: TELESCOPIC SCENE LIGHT FIXTURES: Supply & install (2) extendable LED work lights, installed on either side of rear doors of body, each with its own dedicated outlet. These are fixed to the rear of the truck body, but are telescopic (can move up and down). 110V ELECTRI... ELECTRIC CO.... HOSE REEL OTHER 110V ELECTRICAL: MICROWAVE: Supply & install (1) microwave (with dedicated outlet) on upper shelf above work bench on passenger side. Installation includes a protective crash -shield from sliding shelf contents and securement for travel safe application. REEL: SPRING RETRACTING ELECTRIC CORD REEL: Supply & install (1) Reelcraft spring -retracting cord reel with 50' of 12/3 15A electric cord. There is a weatherproof duplex outlet at the end of the 50' cord. Reel to be hardwired to the generator through the service panel. Location of the reel TBD, but hopefully it can be shoe -horned into the rear PS vertical, up high within the compartment. (The air hose reel, next section, will hopefully nest right beside it) REEL: SPRING RETRACTING AIR HOSE REEL: Supply & install (1) Reelcraft spring -retracting air hose reel with 50' of 3/8"ID hose (capped end) Reelcraft 5650 OLP-SE or equivalent. Final location of the reel TBD, but hopefully it can be shoe -horned into the rear PS vertical compartment, up high. Both reels to dispene their hose straight out toward the exterior of the compartment. Hose reel to be plumbed to the future air compressor supplied/installed by the City of Kent. AIR COMPRESSOR: TriVan to provide sufficient room, ventilation and compartment space in the vertical rear driver side exterior compartment to accommodate a VMAC PredatAire 60 hydraulic compressor unit. City of Kent will arrange to have it installed separately by a third -party contractor Page 9 Subtotal Sales Tax (0.0%) Total Packet Pg. 159 8.G.b TrlVan Truck Body 1385 West Smith Road Ferndale, WA 98248 Ph (360)380-0773 Fax (360) 312-1398 www.trivan.com 8/23/2022 9647 City of Kent City of Kent _ 220 4th Avenue S. 5821 South 240th Street Kent, WA 98032 Kent, WA 98032 Due on receipt 5/6/2021 Ferndale WA PAINT PAINT: Van body exterior (excluding roof) painted white to match Kenworth cab. Exterior compartment interiors left mill -finish aluminum. Interior cabinetry painted light gray. Body undercoated. UNDERCOATI... UNDERCOATING & MUDFLAPS: Underside of body to be fully undercoated, including bottom exterior undersides of all exterior bins. 1 pair of rubber mudflaps with anti -sail brackets installed. FINISHING CONSPICUITY TAPE: Across full width of rear step bumper. MOUNTING MOUNTING: Body to be mounted by TriVan on customer supplied Kenworth T-270 (or T-380) chassis cab. FRAME SPACER STRIPS: Frame spacer strips are to be UHMW or synthetic material. DELIVERY LOGISTICS: Competed truck to be delivered by TriVan to the Clty of Kent upon completion. Weight slip shall be Included at time of delivery. OTHER DELIVERY: —270 DAYS AFTER RECEIPT OF CHASSIS, OR —270 DAYS AFTER APPROVAL OF DRAWINGS. Sub Total for 2: $399,054.00 Sales Tax 10.10/o: $40,304.45 Total: $439,355.45 Page 10 Subtotal USD 199,527.00 Sales Tax (0.0%) USD 0.00 Total USD 199,527.00 Packet Pg. 160 8.H KENT WASH IN G T O N DATE: October 4, 2022 TO: Kent City Council SUBJECT: Amendment with Verra Mobility/ATS for Additional Red Light Cameras - Authorize MOTION: I move to authorize the Mayor to sign the Third Amendment to the Professional Services Agreement with Verra Mobility, extending the term through May 30, 2028, and authorizing the installation of additional red light cameras at six new locations, subject to final terms and conditions acceptable to the City Attorney and Police Chief. SUMMARY: The purpose of the Third Amendment is to both expand the scope of the City's contract with Verra Mobility to add additional red light camera locations and to extend the contract for an additional 5-year term through May 30, 2028. The red light camera program has shown to be successful in both creating safer intersections in Kent as well as funding the body worn camera program. Additionally, the cameras act as a force multiplier for the police department, especially the traffic unit which is inundated with traffic complaints, collisions, and investigations. RCW 46.63.170 authorizes local jurisdictions to use automated traffic safety cameras to detect and enforce red light violations within its jurisdiction. Pursuant to RCW 46.63.170, the Kent City Council previously adopted KCC 9.36.150 which sets forth the restrictions, public notice, and signage requirements, as well as the processing and procedural requirements for use of the cameras. The ordinance also established the fines for stoplight violations that are detected with cameras. Before additional red light camera locations are authorized, RCW 46.63.170 requires that Council prepare an analysis of the locations proposed for red light cameras. The required analysis has been conducted by Verra Mobility, and a copy of Verra Mobility's report is attached. Based upon the study, the Police Department and Public Works Department jointly recommend red light cameras be authorized and installed at the following locations: • 108th Ave SE & SE 208th St - All directions 116th Ave SE & SE 240th St - All directions • Washington Ave N & W Meeker St - All directions 116th Ave SE & Kent Kangley Rd - All directions 68th Ave S & S 228th St - All directions Packet Pg. 161 8.H • 68th Ave S & S 212th St - All directions BUDGET IMPACT: Program to cover the cost of contract. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. Third Amendment to Verra Mobility Agreement (PDF) 09/20/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM MOVER: Satwinder Kaur, Councilmember SECONDER: Zandria Michaud, Councilmember AYES: Boyce, Fincher, Kaur, Michaud, Troutner Packet Pg. 162 8.H.a THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT This Third Amendment ("Third Amendment") is dated and effective as of the last date signed below (the "Effective Date"), and is entered into between American Traffic Solutions, Inc., doing business as Verra Mobility ("Verra Mobility"), a Kansas corporation with its principal place of business at 1150 N. Alma School Rd., Mesa, Arizona 85201, and the City of Kent ("Customer" or "City"), a Washington State municipality. RECITALS WHEREAS, Customer and Verra Mobility entered into a Professional Services Agreement dated May 30, 2013 ("Agreement"), which has subsequently been amended through the First Amendment, dated June 30, 2015, and the Second Amendment, dated January 9, 2019; and WHEREAS, the Agreement provides it shall renew for successive five-year terms at the City's option; and WHEREAS, Section 15 of the Agreement provides that changes to services or scope and additional systems and services may be added to the Agreement by mutual consent of the parties by written addendum to the Agreement; and WHEREAS, Exhibit C to the Agreement provides that additional locations may be designed by the Customer for camera installation, which will be based upon Customer review and an engineering analysis; and WHEREAS, the necessary review and engineering analysis has been completed and Customer requests Verra Mobility install additional red light safety camera systems at additional locations within the Customer's; and WHEREAS, the Customer and Verra Mobility desire to amend the terms and conditions of the Agreement to add these additional camera locations and to extend the Agreement for another five year term; TERMS AND CONDITIONS NOW, THEREFORE, the parties agree to supplement and amend the Agreement as follows The parties agree that the Agreement shall automatically extend for an additional five-year term beginning on May 31, 2023, through May 30, 2028. Thereafter, additional five-year renewal terms shall occur upon notice by the City as provided for under Section 3 of the Agreement. 2. Pursuant to the provisions set forth under Exhibit C to the Agreement, entitled "Designated Locations," Verra Mobility will install additional red light safety camera systems at the following locations: • 1081" Ave SE & SE 2081" St —All directions • 1161" Ave SE & SE 2401" St —All directions • Washington Ave N & W Meeker St — All directions • 116th Ave SE & Kent Kangley Rd — All directions • 68t" Ave S & S 228t" St — All directions 68th Ave S & S 212th St —All directions The Service Fees for the Additional Cameras shall be as set forth under Section 5 of the Agreement, as revised by the Second Amendment, and shall begin on the first day of the month following the first issued Citation from each Additional Camera. Packet Pg. 163 8.H.a 3. All other terms and conditions of the Agreement not expressly modified by this Third Amendment, or prior amendments, shall remain in full force and effect. In the event of a conflict between the terms of this Third Amendment and the Agreement, as amended by the First and Second Amendments, the terms of this Third Amendment shall prevail and control. 4. The provisions of the Agreement, as amended by the First, Second, and Third Amendments, including the recitals, comprise all of the terms, conditions, agreements, and representations of the Parties with respect to the subject matter hereof. 5. This Third Amendment may be executed in one or more counterparts, each of which shall constitute an original, but all of which taken together shall constitute one and the same instrument. 6. Customer and Verra Mobility each represents and warrants that the representative signing this Third Amendment on its behalf has all right and authority to bind and commit that party to the terms and conditions of this Third Amendment. IN WITNESS WHEREOF, the parties hereto have executed this Third Amendment. ACKNOWLEDGED AND AGREED TO BY: AMERICAN TRAFFIC SOLUTIONS, INC. By: David M. Roberts President & Chief Operating Officer CITY OF KENT. WASHINGTON By: Date Dana Ralph, Mayor ATTEST: By: Kent City Clerk Date Date 2 Packet Pg. 164 v n VERRA q MOBILITY" Account: Kent 8.H.a SLS Request Client Report Name: WAKEN - 09/24/2021 Location: N B 108th Ave SE / SR SlS @ SE 208th St Option #1 Lane Lane 1 2 Option #2 Lane Lane 1 2 Option #3 Lane Lane Lane • System Type: Auto Patrol 3 4 5 • System Quantity: I Predicted Violations after Maturity: 4.72 'I` 'I` Lane Lane Lane • System Type: Auto Patrol 3 4 5 • System Quantity:1 • Predicted Violations after Maturity: 3.45 T T � Lane Lane Lane Lane Lane • System Type: Auto Patrol 1 2 3 4 5 • System Quantity: 2 • Predicted Violations after Maturity: 5.36 Constructability Notes for N6108th Ave SE / SR 515 @ SE 208th St Constructable: Yes Constructability Comments: 5 Lanes, 2x systems required to capture all lanes; Option 1: Single pole rear radar in range on shoulder to monitor L2 thru 5; Option 2: Single pole rear radar in range on shoulder to monitor Ll thru 4; Option 3: 2x systems, 2x separate pole locations; first system to capture ST & PT lanes; 2nd system placed after lst system to capture LT Lanes; VERRA ©2019 Verra Mobility Page 1 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 165 V` et* VERRA ,A MOBILITY" SLS Request Client Report Account: Kent Name: WAKEN - 09/24/2021 L d Location: S B 108t h Ave SE S R Sl S@ SE 208t h St U Option #1 Lane Lane Lane Lane Lane • System Type: Auto Patrol 1 2 3 4 5 • System Quantity: I • Predicted Violations after Maturity: 4.45 Option #2 Lane Lane Lane Lane Lane • System Type: Auto Patrol 1 2 3 4 5 • System Quantity:1 • Predicted Violations after Maturity: 3.07 F F 'I` 'I` Option #3 Lane Lane Lane Lane Lane • System Type: Auto Patrol 1 2 3 4 5 • System Quantity: 2 Predicted Violations after Maturity: 5.0 Constructability Notes for SB 108th Ave SE / SR S1S Cal SE 208th St Constructable: Yes Constructability Comments: 5 Lanes, 2x systems required to capture all lanes; Option 1: Single pole rear radar in range on shoulder to monitor L2 thru 5; Option 2: Single pole rear radar in range on shoulder to monitor Ll thru 4; Option 3: 2x systems, 2x separate pole locations; first system to capture ST & PT lanes; 2nd system placed after 1st system to capture LT Lanes; VERRA ©2019 Verra Mobility Page 2 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 166 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: E B SE 208th St @ 108th Ave SE / S R Sl S Option #1 Lane Lane Lane Lane ' System Type: Auto Patrol 1 2 3 4 • System Quantity: I • Predicted Violations after Maturity: 4.22 F .r t 4 • Conditions: Major Tree Trim Constructability Notes for EB SE 208th St (al 108th Ave SE / SR 515 Constructable: Conditional Constructability Comments: Conditional, Multiple Major Tree trims; Single pole rear radar in range on shoulder to monitor Ll thru 4 Location: W B SE 208th St @ 108th Ave SE / SR Sl S Option #1 Lane 1 Lane 2 Lane 3 • System Type: Auto Patrol • System Quantity: I • Predicted Violations after Maturity: 1.74 Constructability Notes for WB SE 208th St @ 108th Ave SE / SR 515 Constructable: Yes Constructability Comments: IS' stop bar separation between Ll & 2; multiple driveways; Unable to capture L3 due to driveway; Radar angle @ min specs; Single pole rear radar on shoulder to capture Ll & 2; 8.H.a VERRA ©2019 Verra Mobility Page 3 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 167 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: N B 116t h Ave S E@ S E 240t h St Option #1 Lane 1 Lane 2 System Type: Auto Patrol • System Quantity: I • Predicted Violations after Maturity: 2.43 F T� Constructability Notes for NB 116th Ave SE (a) SE 240th St Constructable: Yes Constructability Comments: Underground utilities on shoulder; Single pole rear radar in range on shoulder to monitor Ll & 2; Location: S B 116th Ave SE Ca SE 240th St Option #1 Lane 1 Lane 2 Lane 3 • System Type: Auto Patrol • System Quantity:1 • Predicted Violations after Maturity: 3.9 F T � Constructability Notes for SB 116th Ave SE (a) SE 240th St Constructable: Yes Constructability Comments: Single pole rear radar in range on shoulder to monitor Ll thru 3 8.H.a VERRA ©2019 Verra Mobility Page 4 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 168 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: E B SE 240th St @ 116th Ave SE Option #1 Lane 1 Lane 2 Lane 3 • System Type: Auto Patrol • System Quantity: I • Predicted Violations after Maturity: 3.71 F T � Constructability Notes for EB SE 240th St (al 116th Ave SE Constructable: Yes Constructability Comments: Single pole rear radar in range on shoulder to monitor Ll thru 3; Location: W B SE 240th St Ca 116th Ave SE Option #1 Lane 1 Lane 2 Lane 3 • System Type: Auto Patrol • System Quantity: I • Predicted Violations after Maturity: 3.56 Constructability Notes for WB SE 240th St @D 116th Ave SE Constructable: Yes Constructability Comments: Single pole rear radar in range on shoulder to monitor Ll thru 3; 8.H.a VERRA ©2019 Verra Mobility Page 5 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 169 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: NB Washington Ave N Ca W Meeker St Option #1 Lane Lane Lane Lane • System Type: Auto Patrol 1 2 3 4 • System Quantity: I Predicted Violations after Maturity: 4.92 Constructability Notes for NB Washington Ave N Cal W Meeker St Constructable: Yes Constructability Comments: Single pole rear radar in range on shoulder before driveway to monitor Ll thru 4; Location: SB Washington Ave N @a W Meeker St Option #1 Lane Lane Lane Lane 4 System Type: Auto Patrol 1 2 3 System Quantity: I • Predicted Violations after Maturity: 4.73 Constructability Notes for SB Washington Ave N (& W Meeker St Constructable: Yes Constructability Comments: Single pole rear radar in range on shoulder to monitor Ll thru 4 8.H.a VERRA ©2019 Verra Mobility Page 6 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 170 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: EB W Meeker St (.a Washington Ave N Option #1 Lane 1 Lane 2 Lane 3 • System Type: Auto Patrol • System Quantity: I • Predicted Violations after Maturity: 3.7 Constructability Notes for EB W Meeker St 0 Washington Ave N Constructable: Yes Constructability Comments: Wide Driveway; underground utilities in area; Radar angle at min specs; Single pole rear radar in range on shoulder right after driveway to monitor Ll thru 3; Location: WB W Meeker St Ca Washington Ave N Option #1 Lane 1 Lane 2 Lane 3 • System Type: Auto Patrol • System Quantity:1 • Predicted Violations after Maturity: 3.76 Constructability Notes for WB W Meeker St Cgs Washington Ave N Constructable: Yes Constructability Comments: Single pole rear radar in range on shoulder to monitor Ll thru 3; 8.H.a VERRA ©2019 Verra Mobility Page 7 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 171 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: NB 116th Ave SE @ Kent Kangley Rd Option #1 Lane Lane Lane Lane • System Type: Auto Patrol 1 2 3 4 • System Quantity:1 • Predicted Violations after Maturity: 2 F OP T .74 Constructability Notes for NB 116th Ave SE (a) Kent Kangley Rd Constructable: Yes Constructability Comments: Bike lane on sidewalk; Offset @ max; Radar angle at min specs; Single pole rear radar in range on shoulder to monitor Ll thru 3; Location: SB 116th Ave SE @ Kent Kangley Rd Option #1 Lane 1 Lane 2 Lane 3 • System Type: Auto Patrol • System Quantity:1 Predicted Violations after Maturity: 2.92 Constructability Notes for SB 116th Ave SE (d Kent Kangley Rd Constructable: Yes Constructability Comments: 20' slanted stop bar; Single pole rear radar in range to monitor Ll thru 3 8.H.a VERRA ©2019 Verra Mobility Page 8 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 172 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: EB Kent-Kangley Rd Ca 116th Ave SE Option #1 Lane 1 Lane 2 Lane 3 • System Type: Auto Patrol • System Quantity: I • Predicted Violations after Maturity: 3.37 Constructability Notes for EB Kent-Kangley Rd 0116th Ave SE Constructable: Yes Constructability Comments: Bus Stop on shoulder; Single pole rear radar in range on shoulder to monitor Ll thru 3; Location: WB Kent-Kangley Rd Ca 116th Ave SE Option #1 Lane Lane Lane Lane 4 System Type: Auto Patrol 1 2 3 System Quantity: I • Predicted Violations after Maturity: 3.87 Constructability Notes for WB Kent-Kangley Rd Cal 116th Ave SE Constructable: Yes Constructability Comments: 16' slanted stop bar; Single pole rear radar in range to monitor Ll thru 4; 8.H.a VERRA ©2019 Verra Mobility Page 9 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 173 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: N B 68th Ave S / SR 181 @ S 228th St Option #1 Lane Lane Lane • System Type: Auto Patrol 1 2 3 Lane 4 • System Quantity:1 • Predicted Violations after Maturity: 2.97 F .r t t4 • Conditions: Major Tree Trim Constructability Notes for NB 68th Ave S / SR 181 (a) S 228th St Constructable: Conditional Constructability Comments: Conditional, Major Tree Trims required; Single pole rear radar in range on shoulder to monitor Ll thru 4; Location: S B 68th Ave S/ SR 181 @ S 228th St Option #1 Lane Lane Lane Lane 4 System Type: Auto Patrol 1 2 3 System Quantity: I • Predicted Violations after Maturity: 3.38 Constructability Notes for SB 68th Ave S / SR 181 (a) S 228th St Constructable: Yes Constructability Comments: Single pole rear radar in range on shoulder to monitor Ll thru 4; 8.H.a VERRA ©2019 Verra Mobility Page 10 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 174 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: E B S 228t h St @a 68t h Ave S/ S R 181 Option #1 Lane Lane Lane Lane • System Type: Auto Patrol 1 2 3 4 • System Quantity: I Predicted Violations after Maturity: 4.41 Constructability Notes for EB S 228th St 0 68th Ave S / SR 181 Constructable: Yes Constructability Comments: Single pole rear radar in range on shoulder to monitor Ll thru 4; Location: WB S 228th St @a 68th Ave S / SR 181 Option #1 Lane Lane Lane Lane • System Type: Auto Patrol 1 2 3 4 • System Quantity: I • Predicted Violations after Maturity: S.23 Constructability Notes for WB S 228th St (c) 68th Ave S / SR 181 Constructable: Yes Constructability Comments: Sign relocation required; Possible tree trim Single pole rear radar in range on shoulder to monitor Ll thru 4; 8.H.a VERRA ©2019 Verra Mobility Page 11 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 175 v n VERRA q MOBILITY" Account: Kent 8.H.a SLS Request Client Report Name: WAKEN - 09/24/2021 Location: N B 68th Ave S / SR 181 @ S 212th St Option #1 Lane Lane Lane 1 2 3 F F T Option #2 Lane Lane Lane 1 2 3 F F T Option #3 Lane Lane Lane 1 2 3 F F T Lane Lane 5 4 T T4 Lane Lane 5 4 T T-) Lane Lane 5 4 T T-) • System Type: Auto Patrol • System Quantity: I • Predicted Violations after Maturity: 4.46 • System Type: Auto Patrol • System Quantity:1 • Predicted Violations after Maturity: 3.59 • System Type: Auto Patrol • System Quantity: 2 • Predicted Violations after Maturity: 5.19 Constructability Notes for NB 68th Ave S / SR 181 Ca0 S 212th St Constructable: Yes Constructability Comments: Wide Driveway on shoulder, limited pole placement; unable to capture Shared ST/RT lane 5 using Rear Radar due to driveway; >250' from traffic signal, possible IQ issues on LT Signal; Underground utilities in area; Option 1: Front radar in range to capture L2 thru 5; Rear camera placement after driveway; Option 2: Single pole rear radar in range on shoulder after driveway to capture Ll thru 4; Option 3: front radar to capture L3 thru 5; rear radar to capture LT lanes 1 & 2; VERRA ©2019 Verra Mobility Page 12 r A M BJ 7Y- 4,,I Proprietary & Confidential Packet Pg. 176 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: SB 68th Ave S / SR 181 @ S 212th St Option #1 Lane Lane Lane Lane Lane 5 1 2 3 4 F F T T T4 Option #2 • System Type: Auto Patrol • System Quantity: I • Predicted Violations after Maturity: 4.54 Lane Lane Lane Lane Lane 5 • System Type: Auto Patrol 1 2 3 4 , System Quantity: 2 • Predicted Violations after Maturity: 5.34 Constructability Notes for SB 68th Ave S / SR 181 (a) S 212th St Constructable: Yes Constructability Comments: 5 lanes approach; 2nd system required to Capture LT Lane 1; Option 1: Single pole rear radar in range on shoulder before 1st tree to capture L2 thru 5; Option 2: System capturing LT lanes would be >260' from traffic signal, possible IQ Issues; 2x rear systems 2x pole locations; I system on shoulder after 1 tree to capture LT lanes; 2nd system placed before lst tree to capture L3 thru 5; 8.H.a VERRA ©2019 Verra Mobility Page 13 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 177 v n VERRA q MOBILITY" Account: Kent SLS Request Client Report Name: WAKEN - 09/24/2021 Location: EB S 212th St @ 68th Ave S / SR 181 Option #1 Lane Lane Lane Lane 4 System Type: Auto Patrol 1 2 3 System Quantity: I • Predicted Violations after Maturity: 4.71 F T T T4 Constructability Notes for EB S 212th St @ 68th Ave S / SR 181 Constructable: Yes Constructability Comments: Possible IQ obstruction from intersecting overhead wires in front of traffic Signal; Single pole rear radar in range on shoulder to capture Ll thru 4; Location: WB S 212th St @a 68th Ave S / SR 181 Option #1 Lane Lane Lane Lane 4 • System Type: Auto Patrol 1 2 3 , System Quantity:1 Predicted Violations after Maturity: 4.69 F T T T4 Constructability Notes for WB S 212th St Cad 68th Ave S / SR 181 Constructable: Yes Constructability Comments: Utilities in the area on shoulder; Single pole rear radar in range on shoulder to monitor Ll thru 4; The information provided in this report is an estimate and shall not be considered as binding. The actual numbers may be different. Ref:MSG25933188 JMhOxARccwzCXTFTRZx 8.H.a VERRA ©2019 Verra Mobility Page 14 r A M BJ M 4 , , I Proprietary & Confidential Packet Pg. 178 8.1 KENT WASH IN G T O N DATE: October 4, 2022 TO: Kent City Council SUBJECT: Office of the Washington State Auditor Engagement Letter for the 2021 Audit - Authorize MOTION: I move to authorize the Mayor and Finance Director to sign the Engagement Letter with the Office of the Washington State Auditor for the 2021 audit. SUMMARY: This Engagement Letter confirms the nature and limitations of the audit, as well as responsibilities of the parties and other engagement terms. The letter also confirms the audits will be performed for the City of Kent by the Office of the Washington State Auditor in accordance with the provisions of Chapter 43.09 RCW. The following audits for the fiscal year ended December 31, 2021 will be performed: • Financial Statement Audit • Federal Single Audit • Accountability Audit BUDGET IMPACT: The Office of the Washington State Auditor estimates the cost of the audit to be $160,000 plus travel costs, and other expenses, if any. While this exceeds the remaining 2022 budget, anticipated savings in other line items are estimated to cover the difference. SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. City of Kent Fiscal Year 2021 Engagement Letter (PDF) Packet Pg. 179 8.1 09/20/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 10/4/2022 7:00 PM MOVER: Zandria Michaud, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Kaur, Michaud, Troutner Packet Pg. 180 Office of the Washington State Auditor Pat McCarthy September 5, 2022 Mayor and City Council City of Kent 220 4th Ave. S. Kent, WA 98032 We are pleased to confirm the audits to be performed by the Office of the Washington State Auditor, in accordance with the provisions of Chapter 43.09 RCW, for the City of Kent. This letter confirms the nature and limitations of the audits, as well as responsibilities of the parties and other engagement terms. Office of the Washington State Auditor Responsibilities Financial Statement Audit p We will perform an audit of the comprehensive financial report of the City of Kent as of and for the fiscal year ended December 31, 2021 prepared in accordance with accounting principles generally M accepted in the United States of America (GAAP). Our audits will be conducted with the objective of v L our expressing opinions on these financial statements. as J We will perform our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing E Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free from material misstatement. Since we do not review every transaction, w T our audit cannot be relied upon to identify every potential misstatement. Because of the inherent o limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk exists that some material misstatements may not be detected, even though the audit is properly planned and performed in accordance with the standards identified above. A financial statement audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers relevant internal controls in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of internal control. Accordingly, we will express no such opinion. Insurance Building, P.O. Box 40021 • Olympia, Washington 98504-0021 • (564) 999-0950 • Pat.McCarthy@sao.wa. Packet Pg. 181 Although our audit is not designed to provide an opinion on the effectiveness of internal control over financial reporting, we are required to report any identified significant deficiencies and material weaknesses in controls. We are also required to report instances of fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that could have a direct and material effect on the accuracy of financial statements. A financial statement audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. All misstatements identified by the audit will be discussed with management. Material misstatements corrected by management and all uncorrected misstatements will be communicated at the exit conference, as required by professional auditing standards. Our responsibility is to express in a written report an opinion on the financial statements based on the results of our audit. We cannot guarantee an unmodified opinion. We may modify or disclaim an opinion on the financial statements if we are unable to complete the audit or obtain sufficient and appropriate audit evidence supporting the financial statements. If our opinion is other than unmodified, we will fully discuss the reason with you prior to issuing our report. Further, in accordance with professional standards, we may add emphasis -of -matter or other -matter paragraphs to our report to describe information that, in our judgment, is relevant to understanding the financial statements or our audit. We will also issue a written report (that does not include an opinion) on issues identified during the audit related to internal control over financial reporting and on compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The City prepares supplementary information that accompanies the financial statements, which is required by Generally Accepted Accounting Principles. We agree to perform auditing procedures on this information, with the objective of expressing an opinion as to whether it is fairly stated, in all material respects, in relation to the financial statements taken as a whole. The City also prepares other information to accompany the financial statements, which is required by accounting standards or is done at its discretion. We will perform limited procedures on this information for the purpose of identifying inconsistencies with the financial statements. However, we will not express an opinion on its fair presentation. Federal Single Audit We will also perform a federal single audit on compliance with, and report on internal control over compliance for, each major program for the fiscal year ended December 31, 2021 in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Those standards and the Uniform Guidance require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. Because of the inherent limitations Packet Pg. 182 of an audit, together with the inherent limitations of internal control, an unavoidable risk exists that some material noncompliance may not be detected, even though the audit is properly planned and performed in accordance with these standards and the Uniform Guidance. In planning and performing the compliance audit, we will consider internal control over compliance in order to determine the appropriate auditing procedures necessary for opining on compliance with each major program, and for testing and reporting on internal control over compliance in accordance with Uniform Guidance, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we will express no such opinion. Although our audit is not designed to provide an opinion on the effectiveness of internal control over compliance, we are required to report any identified significant deficiencies and material weaknesses in controls. We will express an opinion as to whether the Schedule of Expenditures of Federal Awards is fairly stated, in all material respects, in relation to the financial statements taken as a whole for the fiscal year ended December 31, 2021. We estimate the federal single audit will cover two federal grant programs, which will be identified at the audit entrance conference. If additional grant programs are audited to satisfy the requirements of the Uniform Guidance, the audit budget discussed below will increase by approximately $7,000 per additional major program. Upon completion of our audit we will issue a written report containing our opinion on compliance for each major program and a written report on internal control over compliance. We cannot provide assurance that an unmodified opinion will be expressed. Circumstances may arise in which it is necessary for us to modify our opinion, issue a disclaimer of opinion, or add an emphasis -of -matter or other -matter paragraph(s) to the report. Accountability Audit c We will perform an accountability audit of compliance with applicable state laws, regulations, and policies, and of controls over the safeguarding of public resources for the fiscal year ended December 31, 2021. The audit will be conducted in accordance with provisions of RCW 43.09.260 and the Office's audit policies, which include policies specific to these types of audits and general audit E policies. Our general audit policies apply to all our engagements and incorporate the requirements of Government Auditing Standards, as applicable, on topics such as communications with auditees, independence, audit evidence and documentation, and reporting. w An accountability audit involves performing procedures to obtain audit evidence about compliance and controls in areas selected for audit. In keeping with general auditing practices, we do not examine every transaction, activity, policy, internal control, or area. The areas examined and procedures selected depend on the auditor's judgment, including the assessment of the risks of fraud, loss, abuse, or noncompliance. Upon completion of our audit, we will issue a written report describing the overall results and conclusions for the areas we examined. Data Security Our Office is committed to appropriately safeguarding the information we obtain during the course of the audit. We have entered into a data sharing agreement with the City of Kent to ensure compliance with legal requirements and Executive Directives (Executive Order 16-01, RCW 42.56 and OCIO Standard 141.10) in the handling of information considered confidential. Packet Pg. 183 Responsibilities specific to this engagement Additionally, we will: • Provide the audit liaison with advanced notification if we identify issues that require further audit work and increase audit costs. • Participate in weekly progress meetings to discuss audit plans for future weeks. At those meetings, we will provide information on the departments we will work in and the audit objectives we will be addressing. • Safeguard City financial records and documentation from loss, damage, and inadvertent release to unauthorized persons. • Provide input on accounting standards when requested by City staff as they apply to the City's financial statements and propose adjusting journal entries as necessary. • Present the City with our financial statement opinion (ACFR letter) by October 31, 2022 provided the financial statements we receive for audit are free of significant or numerous errors and the City fulfills its requirements listed in the succeeding Client's Responsibilities section. • Present the City with our Single Audit opinion by October 31, 2022. • Interact with City staff professionally and respectfully and communicate needs and issues in a timely manner. • We will notify the City the previous day, if we know that audit staff will not be onsite the subsequent day(s). • Provide written correspondence during the course of the audit through email to the audit liaison, Cheryl Lopez, Interim Accounting Supervisor. • Provide advance notice when a scheduled meeting is to be cancelled. • Allow the City seven days to provide a written response to any findings. Reporting levels For audit issues Issues identified through the auditing process will be communicated as follows. Failure to appropriately address audit issues may result in escalated reporting levels. • Findings formally address issues in an audit report. Findings report significant results of the audit, such as significant deficiencies and material weaknesses in internal controls; misappropriation; and material abuse or non-compliance with laws, regulations, contracts or grant agreements. You will be given the opportunity to respond to a finding, and this response, or a synopsis of it, will be published in the audit report. Professional auditing standards define the issues we must report as findings with regard to non-compliance with a financial statement effect and internal controls over financial reporting. The Uniform Guidance defines the issues we must report as findings with regard to non-compliance and internal controls over compliance with federal grants. • Management letters communicate control deficiencies, non-compliance, misappropriation, abuse, or errors with a less -than -material effect on audit objectives. Management letters are referenced, but not included, in the audit report. • Exit items address control deficiencies, non-compliance, abuse, or errors that have an insignificant effect on audit objectives. These issues are informally communicated to management and are not referenced in the audit report. Client's Responsibilities Management is responsible for the accuracy and completeness of information provided to the auditor and will provide the Office of the Washington State Auditor with: • Unrestricted access to people with whom the auditor wishes to speak. • All information that is requested or relevant to auditor requests. Packet Pg. 184 Notification when any documents, records, files, or data contain information that is covered by confidentiality or privacy laws. Adequate workspace and conditions, including interacting with auditors professionally and respectfully and promptly communicating about any issues and concerns. Moreover, our audit does not relieve management or the governing body of their responsibilities. Management's responsibilities, with oversight from the governing body, include: • Selecting and applying appropriate administrative and accounting policies. • Establishing and maintaining effective internal controls over financial reporting, compliance, and safeguarding of public resources. • Designing and following effective controls to prevent and detect fraud, theft, and loss. • Promptly reporting to us knowledge of any fraud, allegations of fraud or suspected fraud involving management, employees or others, in accordance with RCW 43.09.185. • Ensuring compliance with laws, regulations and provisions of contracts and grant agreements. • Preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America (GAAP). • Preparing the following supplementary information and providing us with certain written representations concerning the supplementary information: o Schedule of Expenditures of Federal Awards (including notes and noncash assistance received) that includes all expenditures from federal agencies and pass -through agencies in the form of grants, contracts, loans, loan guarantees, property, cooperative agreements, interest subsidies, insurance, food commodities, direct appropriations, and other assistance in accordance with Uniform Guidance 2 CFR § 200.510 requirements a, o Combining Statements in accordance with Generally Accepted Accounting Principles • Including the auditor's report on the supplementary information in any document that both 0 contains the supplementary information and indicates that the auditor reported on thecm supplementary information. v • Either presenting the supplementary information with the audited financial statements or, if the supplementary information will not be presented, making the audited financial statements readily available to users of the supplementary information no later than the date the supplementary information and auditor's report thereon are issued. • Identifying all federal awards received and government programs. • Understanding and complying with the provisions of laws, regulations, contracts, and grant a, agreements, including applicable program compliance requirements. w • Internal control over compliance, including establishing and maintaining effective controls that provide reasonable assurance that the City administers government programs in N compliance with the compliance requirements. • Evaluating and monitoring the City's compliance with the compliance requirements. • Informing us of the City's relationships with significant vendors who are responsible for program compliance. • Submitting the reporting package and data collection form through the Federal Audit Clearinghouse. Responsibilities at the conclusion of the audit At the conclusion of our audit, the City will provide us with a letter to confirm in writing certain express and implied representations made during the course of the audit. This letter includes representations regarding legal matters. A separate letter may be needed from the City's legal counsel. Packet Pg. 185 Management and the governing body are also responsible for following up and taking corrective action on all audit findings, including, when applicable, preparing a summary schedule of prior audit findings and a corrective action plan on the City's own letterhead. Responsibilities specific to this engagement Additionally, the City will: • Provide our Office with documentation of the financial statement review and approval before they were submitted for audit. • Obtain a clear understanding of accounting standards applied in your financial statements and fully understand any adjusting journal entries recommended by the Office of the Washington State Auditor before approving the entries. • Revise financial statements and schedules only if agreed to in writing by our Office. Estimated Audit Costs and Timeline We estimate the cost of the audit work to be $160,000 plus travel costs, and other expenses, if any Invoices for these services will be prepared and presented each month as our audit work progresses. We anticipate our reports will be published on our website www.sao.wa.gov and be available to you and the public as outlined below. These estimates are based on timely access to financial information and no significant audit reporting issues. The estimated cost and completion date may change if unforeseen issues arise or if significant audit issues are identified necessitating additional audit work. We will promptly notify you if this is the case. Report Date* Independent Auditor's Report on Financial Statements October 31, 2022 Independent Auditor's Report on Internal Control over Financial Reporting October 31, and on Compliance and Other Matters Based on an Audit of Financial 2022 Statements Performed in Accordance with Government Auditing Standards Independent Auditor's Report on Compliance for Each Major Program and on October 31, Internal Control over Compliance in Accordance with Uniform Guidance 2022 Independent Auditor's Report on Accountability December 31, 2022 *Report Issuance Dates Are Estimates Only The audit documentation for this engagement, which may contain confidential or sensitive information, is the property of SAO and constitutes a public record under Chapter 42.56 RCW. Subject to applicable laws and regulations, appropriate individuals, as well as audit documentation, will be made available upon request and in a timely manner to appropriate auditors and reviewers, City's management and governing body, and federal agencies, for purposes of a public records request, a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. The audit documentation for this engagement will be retained for a minimum of five years after the report release (publish) date in accordance with the public records retention schedule established by the Washington Secretary of State. Expected Communications Packet Pg. 186 During the course of the audit, we will communicate with the City's selected audit liaison, Cheryl Lopez, Interim Accounting Supervisor, on the audit status, any significant changes in our planned audit scope or schedule and preliminary results or recommendations as they are developed. The audit liaison is responsible for regularly updating management and the governing body on these matters. We may also provide direct communication of these matters to management and the governing body as needed or upon request. Please contact us if any events or concerns come to your attention of which we should be aware. We will expect the audit liaison to keep us informed of any such matters. Audit Dispute Process Please contact the Audit Manager or Assistant Director to discuss any unresolved disagreements or concerns you have during the performance of our audit. At the conclusion of the audit, we will summarize the results at the exit conference. We will also discuss any significant difficulties or disagreements encountered during the audit and their resolution. By signing and returning this letter, you acknowledge that the foregoing is in accordance with your understanding. Please contact us with any questions. We appreciate the opportunity to be of service to you and look forward to working with you and your staff. Sincerely, 4741� i/� Ngan Kim-Hoang Nguyen, CPA, CFE, Audit Manager Office of the Washington State Auditor City Response: This letter correctly sets forth our understanding. Dana Ralph, Mayor 9/5/2022 [Date] [Date] Paula Painter, Finance Director [Date] Packet Pg. 187 8.J KENT WASH IN G T O N DATE: October 4, 2022 TO: Kent City Council SUBJECT: Amendment to Contract with Compulink Management Center, Inc. - Authorize MOTION: I move to authorize the Mayor to sign a contract amendment with Compulink Management Center, Inc. to extend the contract term to run concurrently with the state's contract, to authorize future purchases within budgets previously established by Council, and to ratify all prior acts consistent with this motion and the contract amendment. SUMMARY: On May 16, 2017, Council authorized a contract with Compulink Management Center, Inc. ("Compulink") as part of the City's effort to implement a new document imaging program citywide-Laserfiche. The original contract covered the City's acquisition of the Laserfiche program and the first two years of the software license renewal. The software license renewals for years three, four, and five were covered under the Mayor's change order authority. In order to renew the Laserfiche license renewal for year six, additional Council approval is required. The City's contract with Compulink for the Laserfiche system incorporates a master contract entered into by the Washington State Department of Enterprise Services ("DES"). The City has entered into an agreement with DES that allows the City to purchase through contracts the state publicly bids and enters into with various vendors. Utilizing the state's master contract, the City contracted with Compulink for Laserfiche. For reasons unknown to those currently involved in this project, at the time Council approval was originally sought, the City contracted with Compulink for only 3 years (through September 30, 2020), and not the full contract term available under DES's contract (through October 25, 2026). The IT Department has worked with the Law Department to create a contract amendment with Compulink that, if approved by Council, would: (i) provide that the term of the City's contract with Compulink will run concurrently with the term of DES's contract with Compulink, (ii) allow for additional purchases during that extended contract term so long as those purchases can be made within budgets previously established and approved by Council, and (iii) ratifies all actions consistent with the authority of the contract amendment and prior to its effective date. Packet Pg. 188 8.J This contract will go before the Public Works Committee on October 3, 2022. If the Committee does not unanimously pass this item, it may be moved Other Business or removed from the October 4, 2022 City Council agenda. BUDGET IMPACT: Anticipated software license renewals will be paid using Operations Funds approved via the biennial budgets. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Compulink Amendment 1 (PDF) Packet Pg. 189 8.J.a AMENDMENT NO. 1 TO TECHNOLOGY SOLUTION CONTRACT BETWEEN THE CITY OF KENT AND COMPULINK MANAGEMENT CENTER, INC. D/B/A LASERFICHE N L 0 This AMENDMENT NO. 1 TO TECHNOLOGY SOLUTION CONTRACT is entered into by the City of Kent, located at 220 Fourth Ave S, Kent, WA 98032, referred to as "Purchaser," and a Compulink Management Center, Inc., a California corporation d/b/a Laserfiche, referred to as "Contractor." I. RECITALS 1.1 On September 19, 2017, Purchaser and Contractor entered into a Technology Solution Contract ("Contract") through which the Purchaser procured and Contractor implemented an Enterprise Content Management (ECM) solution for Purchaser. The Technology Solution Contract was entered into in accordance with the Washington State Department of Enterprise Services Master Contract No. 07814-001 and its subsequent amendment(s) ("Master Contract"), which Master Contract was incorporated by reference into the parties' Contract. 1.2 The Master Contract was for a period of five years and included up to three additional two-year terms, for an available maximum contract term through October 25, 2026. The parties' Contract was for a three-year term, but authorized additional extensions upon the parties' mutual agreement. After the original term of the parties' Contract expired, the parties mutually agreed to continuation of the Contract through its current term, which expires September 18, 2022. 1.3 The parties wish to formally extend their Contract to run concurrently with the term of the Master Contract, such that when the Master Contract is extended, the term of the parties' Contract is similarly extended automatically without further action of the parties. Additionally, the Purchaser wishes to procure additional products and services consistent with the parties' Contract and the Master Contract. II. AMENDMENT NOW THEREFORE, in consideration of the mutual intent, desire, and promises of the parties and other good and valuable consideration, City and Contractor agree to the following: 2.1 Term. Section 1 of the Contract, entitled "Term", is amended as follows: 2.1.1. Unless either party terminates the Technology Solutions Contract as provided for therein, the term of that Contract shall run concurrently with the term of the Master Contract, such that when the Master Contract is extended by the Washington State Department of Enterprise Services, the term of the parties' Technology Solution Contract will similarly extend automatically without further action of the parties. 2.1.2. When Purchaser desires to purchase additional products and services from Contractor, the following process shall apply: Upon Purchaser's request, Contractor will provide Purchaser with a written quotation that describes the products or services requested, along with their total cost inclusive of tax. If Purchaser accepts the pricing provided for in Contractor's quotation, Contractor shall provide those items under the AMENDMENT NO. 1 TO TECHNOLOGY SOLUTION CONTRACT - 1 Packet Pg. 190 8.J.a terms provided for by the parties' Contract and the Master Contract. Upon acceptance of the quotation by the Purchaser, such N quotation shall form an addendum to this Contract and shall o be subject to its terms and conditions. However, the quotation shall provide only for the products and services a ordered and their associated cost; no additional purchase terms or contract provisions included on any quotation shall be given effect or shall otherwise alter the provisions of this Contract or the Master Contract. c 2.2 Ratification. All actions consistent with the authority of this Amendment and prior to its effective date are hereby ratified and affirmed, and the terms of this Amendment shall be deemed to have applied. 2.3 Remaining Provisions. Except as specifically amended by this Amendment, all remaining provisions of the Technology Solutions Contract shall remain in full force and effect. IN WITNESS, the parties have executed this Amendment, which shall become effective on the last date executed below. CONTRACTOR: PURCHASER: Compulink Management Center, Inc. City of Kent d/b/a Laserfiche By: Print Name: It: Date: By: Print Name: Dana Ralph Its: Mayor Date: ATTEST: Kent City Clerk APPROVED AS TO FORM: Kent Law Department AMENDMENT NO. 1 TO TECHNOLOGY SOLUTION CONTRACT - 2 Packet Pg. 191