HomeMy WebLinkAboutCity Council Meeting - Council - Regular Agenda - 01/05/2021^*4
KENT CITY COUNCIL AGENDA
• Tuesday, January 5, 2021
KENT 7:00 PM
wa 5H I NGTGN THIS IS A REMOTE MEETING
Due to COVID-19 and Health Safety Requirements,
and by Order of the Governor, this is a remote meeting.
A live broadcast is available on Kent TV21,
www.facebook.com/CityofKent, and
www.youtube.com/user/KentTV21
To listen to this meeting,
call 1-888-475-4499 or 1-877-853-5257
and enter Meeting ID 914 1907 3395
Mayor Dana Ralph
Council President Toni Troutner
Councilmember Bill Boyce Councilmember Marli Larimer
Councilmember Brenda Fincher Councilmember Zandria Michaud
Councilmember Satwinder Kaur Councilmember Les Thomas
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COUNCIL MEETING AGENDA - 7 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. AGENDA APPROVAL
Changes from Council, Administration, or Staff.
4. PUBLIC COMMUNICATIONS
A. Public Recognition
i. Employee of the Month
B. Community Events
C. Economic and Community Development Report
5. REPORTS FROM COUNCIL AND STAFF
A. Mayor Ralph's Report
B. Chief Administrative Officer's Report
C. Councilmember's Reports
City Council Meeting City Council Regular Meeting January 5, 2021
6. PUBLIC HEARING
7. PUBLIC COMMENT
The Public Comment period is your opportunity to speak to the Council and Mayor on issues
that relate to the business of the city of Kent. Comments that do not relate to the business of
the city of Kent are not permitted. Additionally, the state of Washington prohibits people from
using this Public Comment period to support or oppose a ballot measure or candidate for
office.
If you wish to provide comment to the Mayor and Council, please contact the City Clerk by 4
p.m. on the day of the meeting at 253-856-5725 or CityClerkpKentWA.aov. When called to
speak during the meeting, please state your name and city of residence for the record. You
will have up to three minutes to provide comment. Please address all comments to the Mayor
and Council as a whole. The Mayor and Council may not be in a position to answer questions
during the meeting. Alternatively, you may email the Mayor and Council at
Mayor6DKentWA.aov and CityCouncilOKentWA.gov. Emails are not read into the record.
8. CONSENT CALENDAR
A. Approval of Minutes
1. Council Workshop - Workshop Regular Meeting - Dec 8, 2020 5:00 PM
2. City Council Meeting - City Council Regular Meeting - Dec 8, 2020 7:00
PM
3. Committee of the Whole - Committee of the Whole - Special Meeting -
Dec 15, 2020 4:00 PM
B. Statement of Support for Washington Residents and Families Adversely
Affected by Farm Bills in India - Resolution - Adopt
C. South 212th Street Overlay (Green River Bridge to Orillia Road/City
limits) - Puget Sound Regional Council Grant Acceptance - Authorize
D. Interagency Agreement between King County and the City of Kent
Relating to the Solid Waste Division/Waste Reduction and Recycling Grant
- Authorize
E. Meet Me on Meeker (Russell Road to GRE) Grant Acceptance - Authorize
F. Meet Me on Meeker (Russell Road to GRE) Grant Acceptance - Authorize
G. Utility Relocation Agreement between the Covington Water District and
City of Kent for the Rock Creek Culvert Replacement at Summit
Landsburg Road Project - Authorize
H. Interlocal Agreement between the City of Kent and Soos Creek Water &
Sewer District for the Summit Landsburg Road and Rock Creek Culvert
Replacement Project - Authorize
I. Accept the Midway Creek Bridge Repair/Frager Road Project as Complete -
Authorize
J. Accept the Kent Valley Signal System Upgrade Project as Complete -
Authorize
City Council Meeting City Council Regular Meeting January 5, 2021
K. Accept Downey Farmstead Restoration Phase 3 Excavation and Habitat
Structure Installation Project as Complete - Authorize
9. OTHER BUSINESS
10. BIDS
A. Riverbend Driving Range Phase III: Building Addition and Remodel Bid -
Awa rd
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
12. ADJOURNMENT
NOTE:A copy of the full agenda is available in the City Clerk's Office and at
KentWA.gov.
Any person requiring a disability accommodation should contact the City Clerk's
Office in advance at 253-856-5725. For TDD relay service, call the Washington
Telecommunications Relay Service 7-1-1.
5.B
Administration
• We've started work on the 2021 City
Council retreat agenda. While the retreat is
scheduled for Friday -Saturday, February 5-
6, we're not sure about the format because
we won't know until at least mid -January
whether in -person meetings will be allowed
in February.
• We look forward to the Washington State
Legislature's 2021 session, which starts on
January 11. The Mayor, CAO, and lobbyist
Briahna Murray have met with Kent -area
state legislators to review the City's
legislative priorities and budget
requests. Thank you to the staff who
helped create our legislative documents.
• I wish everyone a very Happy New Year
and greatly appreciate everyone's service
during a challenging 2020. The first half of
2021 is also going to be challenging but
there are bright days ahead.
Clerk's Office
• During 2020, the City Clerk's Office
responded to over 6,700 public records
requests, there were 21,936 minutes of
body worn camera footage reviewed for
redactions, and over 611,799 emails were
reviewed for responsive records.
• In addition to preparing and distributing
the agendas and minutes for 75 City
Council/Workshop/Committee of the Whole
meetings, the clerk processed 91 claims for
damage and processed 48
ordinances/resolutions.
Communications
• Pop Up events: 7 Mask Pop-up Events, 15k
Hand Sanitizers and 40k Masks distributed
• For all Boards and Commissions openings,
Communications will advertise on all social
platforms. This will make it easier for
others to share, post and increase
awareness.
• Holiday cheer throughout the month:
• Annual Tree Lighting at Town Square
Plaza with Parks
• Storytime with Santa and Friends
• Eli the Elf on the Shelf
• Shop with a Cop
• Senior Resident Holiday Drive -By
Federal Way Link Extension
Construction is well underway, particularly in
the KDM station area. Most utilities have been
relocated, all columns west of 30t" Ave S. have
been constructed and column caps are now
being constructed.
• Permitting is on -going for several
packages. All but one permit package for
the light rail project have at least the 90%
review package submitted. Our permit
team will continue to work with Sound
Transit and Kiewit throughout construction
of the "design -build" project.
• The haul route plan has been revised to
include S. 2591" Street which requires an
overlay at the conclusion of the project
between Pacific Hwy and I-5.
Economic Development
• Economic development reviewed
performance and began negotiations on
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next year's contract with Green River
College for Small Business Development
and work planned for 2021.
• Economic development is also supporting
the establishment of other strategic
partnerships for Green River College,
including: with the Day One Foundation
which is promising to build a network of
preschools and child care centers region
wide to support continuing education for
parents; and also with the Washington
Space Consortium —a NASA affiliated
network of industry leaders and educators
promoting science, technology,
engineering, and math to disadvantaged
students across the Pacific Northwest
through the glamour of space exploration.
• Following up on the review panel's
selection of Avenue 55 for the Naden
Avenue Assemblage, Economic
development presented a reworked draft
memorandum of understanding contract to
Avenue 55.
• Economic development continues to
convene members of Sound Transit, King
County and Port of Seattle to discuss and
promote interjurisdictional partnerships to
improve development on Kent's West Hill
near Highline College.
Rental Housing Inspection Program
• 2020 has been a challenging but productive
year for RHIP. Despite delaying the
program start until September 1st due to
coronavirus restrictions, 56 of the 83 rental
properties in West Hill & West Valley have
completed or scheduled inspections so far.
Thirty-six of those are awaiting inspection
results or review, four are awaiting
submittal of missing information, and 14
are working on repairs to address
health/safety issues found during the
inspections. Given the late program start
and recognizing the financial challenges
many landlords are facing during these
times, we are utilizing a "provisional
certification" to allow properties who repair
the most pressing safety items to renew
their business license, and giving them
until the end of 2021 to repair less pressing
items in order to renew their license the
following year.
Development Engineering
• Engineering staff continue to work with
Kelly Peterson on permit review of the
Federal Way Link Extension project for
Sound Transit.
• Permit review on redevelopment plans for
the Kent Space Center civil construction
permits is nearly complete.
• Staff continue participating in Amanda
development meetings to refine the
product to meet the needs of staff and our
customers.
• Engineers are reviewing permits and plans
for many new distribution warehouse
projects.
• Staff are also reviewing the first ever small
cell permits in Kent which will improve WiFi
service for the customers of the small cell
providers.
• In addition to permit review fees, to date in
2020, development engineering reviewed
permits that generated the following
impact fees and system development
charges: transportation impact fees -
$1,568,660.25; Water System
development charges - $1,116,842.12;
drainage system development charges -
$910,339.88.
• The Finance Department completed two
year-end training sessions. Approximately
55 department staff members who process
financial transactions were in attending for
the training. Work is underway for
processing 2020 year-end transactions and
preparing for 2021.
• The State Auditor's Office will be issuing
the City's 1999 Single Audit (Grant Audit)
report and completing the filing with the
Federal Clearinghouse before the
December 31, 2020 due date.
• Finance continues to work through some
post implementation items with
TransformAP.
• The utility rate discounts for the City of
Kent Lifeline program will change from a
flat rate to a percentage rate discount
starting in January 2021. Customers on
this program will see a 60% reduction on
their City of Kent water and sewer fees and
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a 90% reduction on storm drainage fees.
Many customers will see a slight decrease
compared to the rates they currently
receive on this program. Changing the rate
on this program to a percentage discount
will benefit both the residents that utilize
the program and the staff that administer
the program. This change will be noted on
the 2021 rate brochure that goes out in the
January utility statements. Additional
outreach about this program is planned for
2021.
• The City of Kent worked with Multi -Service
Center (MSC) to create a utility assistance
program funded by CARES Act funding.
Over $17,500 in direct utility assistance for
water, sewer and storm drainage charges
were awarded to 32 Kent residents.
• The Workday Project is officially live as of
December 16, 2020. The entire
implementation team has truly worked
hard together to make this implementation
a success. Throughout this process the
payroll team has simultaneously ensured
the regular payrolls are processed timely.
The team is working closely with Human
Resources, Information Technology,
employees, managers and department
liaisons to promptly answer questions as
they arise.
• With the final payroll completed for 2020,
the Payroll Team is reviewing employee
level details for year-end reporting (W2s).
• The City was awarded $5.841m from the
Washington State Department of
Commerce to pay for COVID-19 related
costs that occurred from March 1st thru
November 30th. To date, the State has
reimbursed the City for 94% of those
expenditures and we should see the
remaining reimbursement soon.
All
• Workday is LIVE! - 12/16/20 - Ongoing,
detailed training regarding Workday
processes and procedures along with video
tutorials and job aides
• Race & Equity required training for
employees will be available in January and
accessed through NeoGov.
Benefits
• COVID-19 cases and contact traces
Labor
• Discuss AFSCME Corrections Transport
MOU
Recruit
• Completed the written test for Sr. Financial
Analyst in Finance on December 18. Invites
for interviews on January 6, 2021 have
been sent.
• Financial Services Supervisor closes for
applications on December 28, 2020.
• Second interviews for the MW IV in Parks
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are scheduled for December 29, 2020
• Converting new hires from NEOGOV into
Workday.
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• Interviews for Civil Engineer II were held
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on December 22, 2020.
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• Preparing to open temporary recruitments
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for limited -hour positions in Workday.
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• Auditing current city policies and preparing
to make updates/revisions as needed.
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• Records Specialist that closes December
23, 2020 with assessment testing for the
second week of January.
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Information Technology Projects
• Phone System Upgrade Phase II - deploy
the City's next voice over IP system
ensuring modern day business system
compatibility.
• Asset and workorder replacement
(Cityworks) - the project will replace the
Cities current end of life asset management
system. This project will identify, procure,
and implement a new asset management
system incorporating the industry's GIS
and inventory management advancements.
Information Technology operational support
for December 13, 2020 to December 22, 2020
• Number of tickets opened - 210
• Number of tickets closed - 281
Enterprise GIS
General
• Deploying Esri GIS software installs and
training to staff care laptops
• Inventory of data on KentGeoPortal
environment
• Continue to update and normalize city
addressing database
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• Working with PW Operations on See Click
Fix Webmapping issues
• Esri advantage program for rearchitecting
of the GIS Enterprise system contract to be
finalized
• Enterprise GIS ticketing system for
customer intake of requests is in testing
phase
Weekly Customer Service Requests:
• Transferring Connect Explorer updates
from PW to IT
• Working with Police on the SafeCam web
application
• Transferring GIS monthly update to
Enterprise GIS
• Assisted Finance regarding assessment of
square footage tax component to the City's
business and occupation tax when
businesses are exempt from the gross
receipts component.
• Continued to assist and advise City staff
concerning implications of the International
Building Code with Sound Transit's
construction of its light rail guideway.
• Assisted the jail with negotiation of a
contract extension to continue inmate food
services.
• Assisted in drafting and negotiating a water
and sewer franchise with Soos Creek Water
and Sewer District.
• Continued to assist the Clerk's office with
public records requests as needed, and
Public Works, ECD, IT and Parks with a
number of high priority contracts and
development projects, including property
rights and access issues involving Naden
Avenue.
• Assisted the Clerk's Office in preparing the
agenda for the City Council meetings and
Committee of the Whole meetings.
• Assisted the HR Department in a number of
sensitive employment and labor related
matters.
• Virtual eSports added a new tournament
this month with included rocket league in
our catalog of games. Eight new
participants played in a round-robin
tournament. Received great feedback from
players and hope to continue to grow in
upcoming tournaments. We also ran
another successful Mario Kart tournament
with returning and new players that was
highly competitive and fun.
• Staff continue to work daily with a variety
of community groups distributing food to
those in need throughout the City of Kent.
Since March 27, 2020 it is estimated that
7.1 million lbs. of food have been handed
out to families in Kent.
• Parks Staff, in partnership with PSESD,
Afterschool All -Stars and the Kent School
District held their first, "Zoom Family
Cooking Night" in December. Ten families
from Meeker and Mill Creek Middle Schools
received boxes of food supplies provided by
PSESD along with recipes to be used in the
cooking event. Kent Parks staff filmed live
from the kitchen at the Kent Commons as
they instructed families in the art of
making vegetable fettuccini. Families made
fresh pasta from scratch, roasted
vegetables in the oven and then made their
own homemade alfredo sauce. The
highlight of the evening was when each
family showcased their completed dishes
for all the other "chefs" to see. Families
reported that they loved the opportunity to
learn new cooking skills and gain
nutritional knowledge. The next scheduled
family cooking night in January of 2021 will
feature pad Thai.
• Adaptive Recreation is working on the
rollout of virtual programming starting with
yoga and relaxation in mid -January 2021.
An online survey was conducted for
adaptive participants to prioritize their
interests in various virtual programming.
• Senior Center staff and invaluable
volunteers continue to pack and deliver
over 2000 meals a month for Kent Meals
on Wheels Clients. Additional freezers have
expanded our ability to add more clients to
the program.
• The Senior Center is providing unique and
interesting "brain teaser" activities twice a
month. These activities are designed to
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help keep the brain sharp during this time
Silver Linings." Deadline for submissions is
of isolation.
December 31.
• Cultural Programs staff presented the 34th
Holiday STEAM activities bags were a sell -
annual Magical Strings Celtic Yuletide
out hit. Thirty-five bags including fun and
concert as a virtual Spotlight Series
festive arts, crafts, and science projects
experience. We pre-recorded the concert
went out to kids in the community.
on November 30 at the Kent Commons and
Following the same theme, the Senior
webcasted the performance on the
Center offered cookie decorating kits
regularly scheduled date of Sunday,
containing ready to decorate cookies and
December 6 at 3 p.m. We sold 156 tickets,
all the supplies necessary to create each
which means that we likely had our usual
participant's own holiday confectionary
sell -out number of people watching (350)
masterpieces. The senior decorating kits
or maybe even more considering that a
also sold -out.
a
whole family only needed one ticket to
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view the concert. The chat section of the
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streaming platform was filled with positive
and appreciative comments.
Staff Changes -
• We were pleased to partner with gospel
Hiring/Retirement/Recruitment/ Leaves/
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icons the Blind Boys of Alabama to offer
Promotions
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access to a special holiday livestream
• Caitlynn Denny left us to move out of state
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performance on December 23. A portion of
on October 30.
each ticket sold benefited Spotlight Series.
• Susan Turley, Evidence Custodian, retired
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• The Recreation Division produced "Candy
on November 30 after 23 years of service.
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Cane Lane," a free drive -through
Significant crime activities/arrests
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opportunity to see Santa on Saturday,
/investigations
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December 12 from 4:00 to 7:00 p.m. in
On December 4, at 3:16 am, officers
the Kent Ice Centre lower parking lot.
responded to a fire assist in the 20200
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Nearly 1,500 kids had the opportunity to
block of 92nd Ave S. The fire started in a
see Santa, enjoy festive holiday
vehicle in the driveway then spread to the
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decorations, and drop off their Christmas
house. Puget Sound Regional Fire Authority
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wish letters. Each child who provided a
and Renton Regional Fire Authority
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mailing address will receive a letter back
responded and put out the blaze. All
from Santa. Kids also received a cup with
occupants were evacuated. The Red Cross
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hot cocoa mix, a candy cane, and a light-
handled temporary housing for the
up reindeer nose.
displaced family.
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• The popular annual Christmas Rush Fun
On December 5, at 12:36 pm, a subject
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Run took place virtually, December 12-19.
was arrested after stealing a running 2006
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More than 100 people registered to
Chevrolet Silverado from the parking lot of
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participate by running the course on their
the Sunset Motel. Several citizens calledcc
own schedule and submitting their results.
911 to report the suspect was driving
Many people sent fun and festive photos of
through red lights, driving on sidewalks,
themselves and their families completing
and into oncoming lanes of travel. The
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the event.
suspect ended up driving behind the Rite
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• We are currently accepting qualifications
Aid, where his vehicle was disabled using a
from artists for a downtown rotating mural
Displacement and PIT. The suspect was
program in partnership with the Kent
high on meth and had a Felony Warrant for
Downtown Partnership. The entry deadline
Robbery 1.
is January 8 and artists can apply at
On December 10, at 9:08 am, a suspect at
https://artist.callforentry.org/festivals uniq
Island Park Apartments was actively
ue info.php?ID=8219
assaulting his 14-year-old daughter who
• Nearly 30 entries have been received for
was protecting her 2 and 4-year-old
the online Kent Creates exhibit - "2020 -
brothers. The suspect was high on PCP and
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the 14-year-old was Facetiming her aunt
who was viewing the assault. The aunt
responded and called 911 while on the
way. When Officers arrived the aunt and
three kids were inside the apartment with
the suspect and he was actively preventing
them from leaving by blocking their way
and saying he was not going to let them
leave. Officers contacted the suspect and
after a struggle in a narrow doorway, he
was handcuffed and arrested for assault 4
DV, MM3 DV, obstructing, and unlawful
imprisonment.
On December 10, KPD officer spotted an
occupied stolen vehicle that took off from
him a day prior. The vehicle again took off
from him, but this time stop sticks were
successful. The driver bailed from the car,
it hit a parked vehicle, and came to a
crashing stop at a steep embankment. A
K9 track resulted in locating the suspect
hidden inside of a vehicle. He was taken
into custody without incident.
On December 10, at 1:18 pm, KPD officers
contacted a subject with severe mental
health issues regarding walking into nearby
businesses partially naked and not making
much sense. Officers contacted her inside
her apartment. There was not enough to
involuntarily commit her at that point.
About two hours later she lit fires inside
her apartment which caused the
evacuation of the other five apartments in
the building. Puget Sound Regional Fire
Authority responded. Nobody was injured
and she was sent for a medical evaluation.
On December 11, at 2:37 pm, a male
suspect entered the Smoke Shop at 20422
SE 2561" St, shot a customer in the back
and then fled on foot. The victim was taken
to Harborview Medical Center with critical
injuries. The suspect is unknown.
On December 16, at 8:49 pm, a victim
called 911 to report that a bullet came
through their residence window and lodged
into their computer screen. In looking at
the trajectory, it was likely that the shot
fired came from the apartments just west
of the victim's residence. Patrol made
checks and observed unit #11, upstairs
window, to have 3 bullet holes on the west
facing toward the victim's residence.
Officers were able to tactically get to a
position to look inside the alleged suspects
window. They observed someone seated on
the floor, with a rifle next to them. The
subject inside opened the window,
proceeded to yell at officers and then
turned out the lights. On -duty SWAT
rescue vehicle came to the scene, PA
announcements made, three subjects
detained, two of which were juveniles. A
search warrant was served and a rifle along
with various ammunition was located
inside.
• On December 16, at 11:28 pm officers
were dispatched to several reports of an
unconscious subject lying in the roadway in
the 25400 block of 104t" Avenue. Officers
found the victim suffering from a single
gunshot wound to the upper thigh/hip
area. The victim sustained heavy blood
loss. Officers were able to follow a blood
trail into the parking lot of the Money Tree
where several casings were located. CPR
was started at the scene by medics and
eventually transport was made to
Harborview where he underwent surgery
and is listed in critical condition but stable.
Events and awards
• Letters of Commendation:
o On September 7, 2020, Corrections
Officer John Morasco was alerted to an
inmate having a medical issue.
Corrections Officer Morasco responded
to the top -tier of C-Unit and found
Inmate Hefa unresponsive, with
abnormal breathing and barely open
eyes. Corrections Officer Morasco
requested Nurse Santiago and called a
medical code over his radio. Nurse
Santiago checked for a pulse and told
Corrections Officer Morasco to call 911.
Nurse Santiago started CPR and
Corrections Officer Ryan Armstrong
applied AED pads to Inmate Hefa which
advised no shock. Corrections Officer
Armstrong used Narcan twice in
attempts to revive Inmate Hefa. Inmate
Hefa had no pupil reaction in either eye.
Corrections Officer Morosco took over
CPR for approximately 6 minutes and
then Corrections Officer Armstrong
continued until Puget Sound Regional
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Fire Authority arrived and instructed
him to stop CPR.
King County Fire/Aid took over the
scene and were able to get a pulse on
Inmate Hefa. Inmate Hefa became
responsive and eventually was able to
walk down the stairs to the gurney for
transportation to Valley Medical Center.
Corrections Sergeant James Chapman
was the assigned Control Room Officer
and facilitated all of the requests to
ensure all help needed was received.
Corrections Sergeant Chapman was
commended for being instrumental in
the successful lifesaving efforts that
resulted in the victim being transported
to Valley Medical Center for further
emergency treatment. These actions
and compassionate service are in line
with the highest standards and
traditions of the Kent Police
Department.
On July 22, 2020, Corrections Officer
Brandon Li went to C-15 and discovered
Inmate Humphries with orange clothing
tied tightly around his neck. Corrections
Officer Li immediately radioed a "code"
to C-Unit. Corrections Officers Brandon
Li & Andrew Jackson untied Inmate
Humphries and lowered him to the
ground. When they could not locate a
pulse, Corrections Officer Li began CPR.
Corrections Sergeant Michael Armstrong
arrived and advised Corrections Officers
Li & Jackson to move Inmate Humphries
to the dayroom to allow more space and
the CPR continued. Corrections
Sergeant James Chapman placed the
AED pads onto Inmate Humphries chest
and the machine stated no shock was
advised. Corrections Sergeant
Armstrong took over CPR while
Corrections Officer Kenneth Holifield
kept all other inmates in their cells and
away from viewing.
Corrections Officer Joel Langsea called
911 and relayed all the steps being
taken to save inmate Humphries life.
Puget Sound Regional Fire Authority and
Medic One arrived and transported
Inmate Humphries to Harborview
Medical Center as he had a pulse.
Unfortunately, all life saving measures
did not work and Inmate Humphries
passed away on Wednesday, July 29,
2020.
Corrections Officers Kenneth Holifield,
Brandon Li, Andrew Jackson, and Joel
Langsea and Corrections Sergeants
Michael Armstrong and James Chapman
were commended for their quick
response and teamwork to provide
lifesaving efforts that resulted in the
victim being transported to Harborview
Medical Center for further emergency
treatment. These actions and
compassionate service are in line with
the highest standards and traditions of
the Kent Police Department.
Land Survey/ PW GIS:
• Land Survey field staff are staking on
active capital improvement projects.
Associated project utility as-builts being
conducted for updating the city's GIS.
Topographic design mapping for scheduled
2021 projects being completed as
requested.
• Land Survey office staff are completing
2020 staff evaluations. Office staff are
reviewing project plans, calculating,
mapping and writing legal descriptions for
current and future capital projects. 2020
Aerial Flight capture is substantially
complete and the acquired data will be
processed after the new year starts.
• GIS staff are supporting asset management
software processes & updating data
models. Staff continue fulfilling multiple
Public Records Requests and entering CIP
and private development project as-builts
using the new data model templates.
Construction:
• 2281" St. Union Pacific Railroad Grade
Separation Bridge and Roadway (Ph 5 of
5): Completed placement of NE1 wall
moment slab Monday. Continuing with NE1
barrier wall forming. Moving to SE2
moment slab placement at corner of 6t"
and 2281". Wilson placed north lane of west
approach last week. Scheduled to place 2nd
lane on this side tomorrow. Landscape
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subcontractor will be beginning irrigation
and planting installation along trail
between WVH and 72nd this week. UPRR
removed grade crossing under bridge last
week. Scarsella to demo and remove
remaining asphalt at old crossing. Fencing
subcontractor continues installation work.
Totem Electric is working on conduit and
light pole mounting details at barriers. The
Interurban Trail is open for use, spotters
are onsite to assist bicyclists and
pedestrians as needed.
Green River Natural Resource Area
(GRNRA) South Stormwater Pump Station:
Pumps are operational. Landscape work is
ongoing as weather permits. Fence are
scheduling to come back and complete
installation of the fencing fabric.
125k reservoir recoating
and fall protection
improvements: all coatings
are complete scaffolding
takedown is ongoing and
will be followed by site
restoration and cleanup.
Willis Street and 4th Ave S
roundabout: electrical work for street and
pedestrian lighting continues. Daytime lane
closures are ongoing. Concrete flatwork,
center artwork, sidewalk, ADA ramps are
ongoing. Roadside restoration/grading
ongoing. W Saar and W Willis will remain
closed.
76th Avenue South improvements: 76th
Ave one-way southbound temporary traffic
is in place and will remain in effect for the
duration of the project. Traffic routing will
be alternating through the work zone until
the last several concrete pours and
driveway paves are complete. Concrete
paving, landscape restoration, luminaire
bases, electrical conduits, and driveway
restoration work is ongoing. The final
paving of the asphalt "ramps" to the new
concrete paving grade will be completed in
January after the holidays.
Meet Me on Meeker (Russell - GRE)
sidewalk improvements: sidewalk subgrade
is being cut in this week. Irrigation piping
and electrical conduit & junction box
installation is ongoing. There will be no
activity on site between the holidays.
Design:
• 212th East Valley Highway to 72nd: Plans
completed and in review. Submitted
funding package (including provisions) and
PS&E checklist to WSDOT for review. Met
with Communications group to refresh
communication plan and prepare
notification to businesses about upcoming
project.
• 2021 contracted overlays: PMP being
prepared and kick-off meeting to be
scheduled. Work on complete streets
evaluation and associated estimates is
underway.
• Mill Creek at 76th Ave flood protection
improvements: proceeding with 30%
design. Received feedback from owner's
representative acknowledging need for
temporary driveway. Appraisal to be
updated. Meeting held to discuss
constructability and phasing opportunities.
• 2021 Water Main Replacement(s): 30%
plans and specifications distributed.
Comments due Dec 29. Need further
discussion regarding scope of work on
Pioneer with respect to future Sound
Transit project.
• 224th mitigation & remediation: no further
mowing on the site this year due to wet
conditions. Prepared annual corps status
report for the southern portion of the site.
To be submitted by the end of the month.
• Skyline sanitary sewer: coordinating with
wetland consultant to perform field work.
Wetland delineation work completed Dec
15.
• 81st pump station and force main:
consultant scope reviewed/comments sent
back to consultant to finalize.
Environmental:
• Downey Farmstead habitat restoration
project: The Governor's budget included
funding in the floodplains by design grant
program sufficient to fund Downey at its
final ranked location on the grant list. We
are coordinating with the Puget Sound
Partnership on advocating for the project in
the state budget, and are preparing for a
virtual tour of the site with three state
legislators on January 4th.
• Clean Water Act: There is an illicit
connection of a household sewer line to a
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storm line in the Kam Singh Plat.
Operations, construction, ECD, Legal, and
Police have all been involved with this
house. Env programs issued a Notice of
Violation for the connection at the end of
November. As of Dec 21, the issue is not
corrected and a second NOV is on deck if
the work is not accomplished by Jan 8.
Streets:
• Street maintenance crews will core for
Engineering in the downtown core, grind
sidewalks on SE 248th St, S 190th St, SR
515, and S 190th St, clean sidewalks on S
216th St, Canyon Dr, S 208th St, S 272nd
St and 132nd Ave SE and clean traffic
islands on E Smith St and Kent Kangley,
sidewalk repair at 10618 Kent Kangley Rd.
• Signs and markings crew install bases and
replace signs for the retro reflectivity
program on 132nd Ave SE and SE 253rd PI,
install type three retro sign on 134th Ave
SE, install bases on 79th Ave S, install
bases and signs on S 192nd St and core
and install bases and signs on W Harrison
St. solid waste crew are removing debris
and illegal signs on S 228th St, homeless
camp removal at Washington Ave Bridge,
and graffiti removal on the Don Wickstrom
bridge.
• Water vegetation crews will be clearing
debris at East Hill well, West Hill sites,
pump station #5, Clark Springs water main
easement, Clark Springs fence lines, 212th
treatment plant, 208th Well, Scenic Hill
sites, Kent Springs Lower, pump station
#2, Webster Park and Clark Springs
Powerline access Rd. street vegetation
crews will mow, blow leaves on connector
paths, blow, rake and remove leaves along
SE 256th St, weed prune, rake and remove
litter from traffic islands, and empty the
vegetation bin at the GRNRA. The sidearm
crew will be mowing on SE 201st St, SE
202nd St, S 239th St, 116th Ave SE, 124th
Ave SE, SE 248th St, SE 218th PI, 127th PI
SE, Military Rd and Lake Fenwick Rd. The
wetland mitigation crew will be planting
and planting stakes at the Downey project,
clean the GRNRA nursery and KOA planting
project. The wetland maintenance crew will
be mowing and line trimming at the Boeing
ditch on S 212th St, ShoWare Center on
5.6
4th Ave N, FP wetland on 277th Ave S, fish
ladder on 277th Ave S Winsberg Haven on
SE 236th PI and SE 237th PI, 196th
corridor wetland and remove garbage from
the GRNRA bike path. The holding pond
crew will be mowing and line trimming at
Riverview on S 226th St, pond on Military
Rd, Kent Des Moines pond on Pac Hwy,
Kentwood on 45th Ave S, Muth on S 212th
St, Adrian's Place on S 272nd St, Star Lake
on S 272nd St, Parkside on 38th Ave S,
short plat on S 203rd St, Cambridge
holding pond on 46th Ave S, Randell Park
a
on S 261st St, Punjab plat on 35th PI S,
Greenfield Park on S 272nd St, Birchwood
Acres on SE 235th St, Laurel Spring tract E
-
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on 127th PI SE, Laurel Springs tract F on
;
132nd Ave SE, Clearwater Court on SE
0
202nd PL, Murphy's Landing on SE 202nd
E
PI, Panther Meadows on SE 194th PI,
,°
Cottonwood Court on SE 212th St,
Meagan's Meadows on 132nd Ave SE,
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Wildwood Estates on SE 233rd St, Linda
Crest on 124th Ave SE, SE 208th Phase II
V-
on SE 208th St, Falcon Crest on SE 219th
a
PI, Benson Meadows #2 on SE 222nd St,
Benson Place on 109th Ave SE, East
)
Benson Hill on 109th Ave SE, Panther Lake
L
Terrace on SE 204th St, Whitney Glen on
o
124th Ave SE, Garrison Creek detention
>
facility of SE 220th St, Stone Pine on SE
W
212th St, Stone Pine East on 105th PI SE,
N
Montera tract A on 116th Ave SE, West
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Creek Meadows tract F on 116th Ave SE
E
and Garrison Glen on 102nd Ave SE.
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Water:
w °'
• Water staff continue with maintenance
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activities. Water main cleaning on Kent's
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East Hill and hydrant exercising in the
valley water system continue to move
forward. Water main leak detection is
underway from the Benson corridor, west
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to Central Ave/Highway 167, and 232nd to
u
277th. Crews are in the third year of a five-
year long, 55 mile per year, project to find
water leaks in the system that can't be
seen from above ground.
Storm/Sewer:
• Storm crews will be extending a culvert at
708 E Dean St, repair a separated pipe at
4th Ave N and cleaning for 2021 overlays
on S 228th St, W James St, 84th Ave S
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5.B
and 40th Ave S. The crew will also be
performing National Pollutant Discharge
Elimination System (NPDES) assessing on
59th PI S, 80th Ave S, 100th Ave 84th Ave
S and S 200th St and pumping on 72nd
Ave S and 124th Ave SE.
• Sewer crews will perform change outs on
the East Hill and West Hill, Frager Rd power
shut off, Horseshoe Storm pump station
angle drive pump maintenance, system
flushing for overlays and TV inspection on
the existing sewer and storm 2021
overlays.
Fleet/Warehouse:
• The Warehouse crew continues to maintain
the shops yard keeping it clean and picked
up and maintaining the wash rack,
assisting with CDL training, issuing
personal protection equipment (PPE's),
issue hydrants and public notice boards to
contractors, repairing small equipment as
needed, receiving parts and inventory
orders, send out 1st Quarter 2021 ductile
pipe bids, compile yearly bid submittals
and posting to stock or work orders.
• Fleet crews will be working on prepping
winter equipment, receiving new vehicles,
receiving new sanders and plows, building
a police training vehicle, scheduled and
non-scheduled maintenance and City Space
write ups. The radio shop is programing
radios and setting up new vehicles.
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8.A.1
40
KEN
WAS M IN G 7 0 N
Date:
Time:
Place:
I.
December 8, 2020
5:00 p.m.
THIS IS A REMOTE MEETING
CALL TO ORDER
Approved
City Council Workshop
Workshop Regular Meeting
Minutes
December 8, 2020
Council President Troutner called the meeting to order.
Attendee Name
Toni Troutner
Bill Boyce
Title
Council President
Councilmember
Status
Present
Present
Arrived
Brenda Fincher
Councilmember
Present
Satwinder Kaur
Councilmember
Present
Marli Larimer
Councilmember
Present
Zandria Michaud
Councilmember
Present
Les Thomas
Dana Ralph
Councilmember
Mayor
Present _
Present
PRESENTATIONS
Park Impact Fees
Brian Levenhagen 45 MIN
FCS Consultants
Kent Parks, Recreation and Community Services Deputy Director, Brian
Levenhagen provided a presentation on the Park Impact Fee Study. He
started by reviewing the 2016 Council adopted Park and Open Space Plan
and goals. Levenhagen then reviewed the funding sources for Parks Capital
Budget. With the budget in mind, he noted that the majority of the current
funding bucket is prioritized for overcoming the existing Parks Capital
Maintenance backlog and that the Park Impact Fee would pay for growth,
rather than the existing tax base.
Levenhagen discussed the difference between the Park Impact Fee and a
Fee -In -Lieu and noted that the Park Impact Fee would need to be integrated
into the Kent City Code to ensure alignment with neighboring cities and
market requirements.
Members of the FCS Group provided a presentation on the Kent Parks and
Recreation Impact Fee Study including a proposed fee schedule, funding plan
and regional comparisons.
Next steps would be to work with Economic and Community Development on
how to work the Park Impact Fee into the current Development Code,
continue work with FCS Group to refine specifics on the Park Impact Fee,
Packet Pg. 14
8.A.1
City Council Workshop Workshop Regular December 8, 2020
Meeting Kent, Washington
Minutes
..............................................................................................................................................................................................................................................................................................._.........................................................................................................................................................................................................
adopt the Parks project list as a City Comp Plan Amendment and return to
Council for an update at a future workshop.
Councilmember Boyce inquired about working with the Kent School District
as well as the Master Builders Association on this. Levenhagen indicated that
they have a good working relationship with the school district, and during the
Park and Open Space Plan update they plan on reengaging with the school
district. He also noted that it was a very high-level conversation that was had
with the Master Builders Association, but there will be more discussion with
them as this progresses.
Councilmember Larimer expressed her concerns about keeping things
equitable and serving all populations with this new revenue source.
Levenhagen indicated that it will be a part of the plan moving forward.
2 Levee Program Update
Mike Mactutis 45 MIN.
Environmental Engineering Manager, Mike Mactutis provided Council with a
Green River Levee update. He reviewed a vicinity map and discussed the
various projects that are underway from upper to lower Green River. Mactutis
discussed the ongoing flood protection for both recreation and habitat in the
surrounding area.
Mactutis touched on the FEMA Accreditation and the areas that still require
work in order to receive accreditation. He also discussed some of the habitat
restoration that has been done in places such as the Downey Farmstead.
Mactutis talked about future levee projects on the left bank, other levee
reaches not yet raised to 500-year flood level as well as projects resulting
from damage from past floods, in particular the February 2020 flood event.
Mactutis reviewed the process for winter weather monitoring with the
National Weather Service, US Army Corps of Engineers, US Geological Survey
and King County and everything that goes into preparing for major events.
Councilmember Boyce and Council President Troutner provided kudos to
Mactutis on his passion and ability to educate the Council on such an
important topic.
Meeting ended at 6:18 p.m.
Ki ley A. Komcto-
City Clerk
Page 2 of 2 Packet Pg. 15
8.A.2
Date:
Time:
Place:
1.
2.
3.
KENT
WAS M IN G 7 0 N
December 8, 2020
7:00 p.m.
THIS IS A REMOTE MEETING
CALL TO ORDER
Mayor Ralph called the meeting to order.
ROLL CALL
Approved
Kent City Council
City Council Regular Meeting
Minutes
December 8, 2020
Attendee Name _L Title Status
Dana Ralph Mayor Present
Toni Troutner Council President Present
Arrived
Bill Boyce
Councilmember
Present
Brenda Fincher
Councilmember
Present
Satwinder Kaur
Councilmember
Present
Marli Larimer
Councilmember
Present
Les Thomas
Councilmember
Councilmember
Present
Present
Zandria Michaud
AGENDA APPROVAL
A. Move to approve the agende as presented
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Council President
SECONDER: Les Thomas, Councilmember
AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Thomas, Michaud
4. PUBLIC COMMUNICATIONS
A. Public Recognition
Councilmember Boyce wished Councilmember Thomas a very happy
birthday.
L Employee of the Month
Mayor Ralph recognized Engineering Technician, Delores "Dee" Martindale as
the City's December Employee of the Month.
A. Community Events
Council President Troutner discussed upcoming events: Candy Cane Lane, at
drive-thru event at the Valley Ice Arena will be held on December 12th from
4-7 p.m. and a mask giveaway event will be at the North Meridian Park on
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Packet Pg. 16
8.A.2
Kent City Council City Council Regular Meeting December 8, 2020
Minutes Kent, Washington
December 19th from 12-2 p.m.
5. REPORTS FROM COUNCIL AND STAFF
A. Mayor Ralph's Report
Mayor Ralph noted she attended a meeting with the legislative delegation to
discuss legislative priorities, which included legislators outside of Kent to
work on streamlined sales tax. Multimedia put together an informative video
about streamlined sales tax and it has been well -received.
Mayor Ralph attended the virtual tree lighting last Saturday and thanked
both the Lions Club for partnering with the City on it and Parks Operations
Department for all of their hard work in putting it together.
Mayor Ralph discussed the recent Puget Sound Regional Council Executive
Board meeting where there was a panel moderated by Boeing and Alaska
Airlines and was all about what travel will look like in the future. The belief is
that it will not return to 2019 numbers until 2022-2024. Now is the time to
double down on education and job readiness so that when we come out of
pandemic, there are employees with the skills needed to enter the job force.
Mayor Ralph also noted that the Governor extending current restrictions
through January 4th and encouraged everyone to find ways to support local
businesses.
B. Chief Administrative Officer's Report
Chief Administrative Officer Derek Matheson recognized Uriel Varela as the
City's Interim Race and Equity Manager effective January 1, 2021.
Matheson also expressed appreciation of directors and deputy directors on
balancing the safety of the workforce while also providing services to the City
during the COVID health emergency.
C. Councilmember's Reports
Council President Troutner provided a brief recap of the two workshop
presentations from today - Park Impact Fees and an Update on the Green
River Levee Program.
Troutner serves on the Regional Law Safety and Justice Committee where
they heard an update on Community Court and women in the criminal justice
system.
Additionally, Troutner serves on the Regional Transit Committee meeting that
recently discussed changes for Metro service guidelines.
Councilmember Michaud serves on Kent's Human Services Commission that
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8.A.2
Kent City Council City Council Regular Meeting December 8, 2020
Minutes Kent, Washington
recently heard an update on the King County Climate Action Plan focusing on
public health disparities, especially in Kent.
Councilmember Kaur serves on the Growth Management Planning Council
where they discussed updates on countywide planning policies.
Councilmember Boyce serves on Sound Cities Association and recently
attended the annual meeting.
Councilmember Thomas serves on Puget Sound Regional Fire Authority
where labor negotiations were discussed.
Councilmember Fincher serves on King Conservation District where there c
were a number of new members and much of the meeting was bringing
everyone up to speed. She indicated that she was nominated as the Chair. o
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6. PUBLIC HEARING a
None. a
7. PUBLIC COMMENT
None.
S. CONSENT CALENDAR
Approve consent items A - J.
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Council President
SECONDER: Les Thomas, Councilmember
AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Thomas, Michaud
A. Approval of Minutes
1. Council Workshop - Workshop Regular Meeting - Nov 17, 2020 5:00 PM
2. City Council Meeting - City Council Regular Meeting - Nov 17, 2020 7:00
PM
3. Committee of the Whole - Committee of the Whole - Special Meeting -
Dec 1, 2020 4:00 PM
B. Payment of Bills - Authorize
MOTION: Approve the payments of bills received through
11/15/20 and paid on 11/15/20 and approve the checks
issued for payroll 11/1/20-11/15/20 and paid on 11/20/20,
all audited by the Committee of the Whole on December 1,
2020.
Page 3 of 7 Packet Pg. 18
8.A.2
Kent City Council City Council Regular Meeting December 8, 2020
Minutes Kent, Washington
C. Kent Correctional Facility Pharmacy Services Contract -
Authorize
MOTION: Authorize the Mayor to sign all necessary documents
with Evergreen Pharmaceutical, LLC, doing business as
Omnicare of Seattle, for pharmacy services, at the City of Kent
Corrections Facility, subject to final terms and conditions
acceptable to the Police Chief and City Attorney.
D. Agreement with Summit Food Services for Inmate Food
Services at the City of Kent Corrections Facility - Authorize
MOTION: Authorize the Mayor to sign an agreement with
Summit Food Services for inmate food service at the Kent
Correctional Facility, in an amount not to exceed $472,430
0
annually, subject to final terms and conditions acceptable to
the City Attorney and Police Chief.
°
a
E. West Hill Reservoir - Right -of -Way Dedication Correction
a
Ordinance - Adopt
MOTION: Adopt Ordinance No. 4383, repealing Ordinance 4369
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and authorizing the dedication of right-of-way on the West Hill
ti
Reservoir property necessary to complete the power
N
undergrounding project prior to construction of the West Hill
N
Reservoir.
00
F. Reappoint Jeff Piecewicz to the Public Facilities District Board -
a�
o
Authorize
4-
0
MOTION: Approve the reappointment of Jeff Piecewicz to
Cn
Position Number 1 on the Public Facilities District Board, for a
4-year term that will expire on August 31, 2024.
G. Consolidating Budget Adjustment Ordinance for Adjustments
w
between October 1, 2020 and November 30, 2020 - Adopt
MOTION: Adopt Ordinance No. 4384, authorizing the
Q
consolidating budget adjustments made between October 1,
2020 and November 30, 2020, reflecting an overall budget
increase of $29,728,149.
H. Ordinance Authorizing the Transfer of Excess Local
Improvement District Guaranty Funds to the General Fund -
Adopt
MOTION: Adopt Ordinance No. 4385, transferring excess funds
from the Local Improvement District Guaranty Fund to the
General Fund, as allowed by RCW 35.54.095.
I. Amendments to Consultant Services Staffing Agreements -
Authorize
Page 4 of 7 Packet Pg. 19
8.A.2
Kent City Council City Council Regular Meeting
Minutes
P1
December 8, 2020
Kent, Washington
MOTION: Authorize the Mayor to sign Amendments to
Consultant Services Staffing Agreements with Scion Staffing
Inc., Viri Technology LLC, Protingent Inc., and Robert Half
International, Inc., in an amount that will not exceed the
established budget for all IT temporary service contracts
through December 31, 2021 of $1,250,000.00, subject to final
terms and conditions acceptable to the Information Technology
Director and City Attorney.
J. Fifth Amendment to the Agreement for Indigent Defense
Services - Authorize
MOTION: Authorize the Mayor to sign the Fifth Amendment to
the Agreement for Indigent Defense Services that extends the
current contract for public defense services with Stewart,
MacNichols and Harmell, Inc. P.S. through December 31, 2022,
and increases the annual compensation due under the contract
by an additional 2% in both 2021 and 2022, subject to final
terms and conditions acceptable to the Parks Director and
Mayor.
OTHER BUSINESS
A. Ordinances Amending KCC 13.01 and 14.01 - Building Codes -
Adopt
Deputy Director of Economic and Community Development, Matt Gilbert
and Deputy Chief/Fire Marshall, Jon Napier provided the Council with
details on the revisions to the ordinance amending the building and fire
codes. They advised that during the last Committee of the Whole
meeting, the Council was provided a detailed overview of the updates to
the Kent City Code.
Napier discussed the Fire Code updates that mostly deal with
housekeeping, clarification of existing code provisions, the creation of two
new operational permits as well as the regionalization of in -building radio
requirements with other King County jurisdictions, PSERN and local radio
operators.
MOTION: Adopt Ordinance No. 4386 amending Chapter 13.01,
and Ordinance No. 4387, amending Chapter 14.01 of the Kent
City Code to adopt the 2018 editions of the International
Building, Existing Building, Residential, Mechanical, Energy,
Property Maintenance and Fire Codes, and the Uniform
Plumbing Code, together with the City's local amendments to
those codes as depicted in these ordinances, to revise Section
14.08.020 to refer to changes to the adopted codes, and to
make other housekeeping amendments.
Page 5 of 7 Packet Pg. 20
8.A.2
Kent City Council City Council Regular Meeting December 8, 2020
Minutes Kent, Washington
RESULT: APPROVED [UNANIMOUS]
MOVER: Bill Boyce, Councilmember
SECONDER: Les Thomas, Councilmember
AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Thomas, Michaud
10. BIDS
A. James Street and Second Avenue Pedestrian Crossing Bid -
Award
Public Works Design Engineer, Drew Holcomb provided a brief overview of
the James Street and Second Avenue Pedestrian Crossing Bid and
recommended awarding to Northwest Cascade, Inc. —
MOTION: Award the James Street and Second Avenue
Pedestrian Crossing Project to Northwest Cascade, Inc. in the
a
amount of $207,296 and authorize the Mayor to sign all
a
necessary documents, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
a
RESULT: APPROVED [UNANIMOUS]
MOVER: Zandria Michaud, Councilmember
SECONDER: Les Thomas, Councilmember
AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Thomas, Michaud
B. West Hill Reservoir Bid - Award
Public Works Design Engineer, Drew Holcomb provided a brief overview of
the West Hill Reservoir bid and recommended awarding the project to T.
Bailey Inc.
MOTION: Award the West Hill Reservoir Project to T Bailey, Inc.
in the amount of $8,485,756.40 and authorize the Mayor to
sign all necessary documents, subject to final terms and
conditions acceptable to the City Attorney and Public Works
Director.
RESULT: APPROVED [UNANIMOUS]
MOVER: Toni Troutner, Council President
SECONDER: Brenda Fincher, Councilmember
AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Thomas, Michaud
11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION
None.
12. ADJOURNMENT
Page 6 of 7 Packet Pg. 21
8.A.2
Kent City Council City Council Regular Meeting
Minutes
Mayor Ralph adjourned the meeting.
Meeting ended at 7:40 p.m.
Y, -+n,iT Ley A. Kam ot( -
City Clerk
December 8, 2020
Kent, Washington
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Page 7 of 7 Packet Pg. 22
8.A.3
Date:
Time:
Place:
1.
i1111111111111
3.
KENT
WAS M IN G 7 0 N
December 15, 2020
4:04 p.m.
THIS IS A REMOTE MEETING
CALL TO ORDER
Approved
Kent City Council - Committee
of the Whole
Committee of the Whole -
Special Meeting
Minutes
December 15, 2020
Council President Troutner called the meeting to order.
ROLL CALL
Attendee Name JL Title
Toni Troutner Council President
Status
Arrived
Present
Bill Boyce
Councilmember
Present
Brenda Fincher
Councilmember
Present
Satwinder Kaur
Councilmember
Present
Marli Larimer
Councilmember
Present
Zandria Michaud
Councilmember
Present
Les Thomas Councilmember
Dana Ralph Mayor
Present
Present
AGENDA APPROVAL
Chief Administrative Officer, Derek Matheson removed item 4.J Payment of
Bills from the agenda.
A. Approve the agenda as amended.
RES LU T: ADOPTED [UNANIMOUS]
MOVER: Bill Boyce, Councilmember
SECONDER: Zandria Michaud, Councilmember
AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Ralph
4. DEPARTMENT PRESENTATIONS
A. Statement of Support for Washington Residents and Families
Adversely Affected by Farm Bills in India — Resolution — Adopt
Councilmember Kaur presented a Resolution to Council. The Resolution is a
statement of support declaring that the City Council stands in solidarity with
Washington residents and their families who have been adversely affected by
multiple farm bills in India.
Councilmembers spoke in support of the Resolution.
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8.A.3
Kent City Council - Committee of the Whole December 15, 2020
Committee of the Whole - Special Meeting Kent, Washington
Minutes
Councilmember Thomas questioned the Council's authority to adopt this
resolution and Matheson advised there is nothing prohibiting the Council from
adopting this resolution.
MOTION: Adopt Resolution No. 2020, declaring that the City
Council stands in solidarity with those Washington residents
and their families who have been adversely affected by the
Farmers Produce Trade and Commerce Act, the Farmers
Agreement on Price Assurance and Farm Services Act, and the
Essential Commodities Act passed in India.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021
7:00 PM
B. Solicitation, Acceptance and Consideration of Applications for
Vacant Board Positions - Resolution - Adopt
Chief Administrative Officer, Derek Matheson presented to Council a
Resolution to solicit, accept and consider applications from the community
whenever there is a vacancy in a Council appointed board or commission
position. The Resolution also requests that the Mayor do the same for
vacant board or commission positions where Council confirmation is not
required.
Matheson provided a recap of the Council's request to advertise positions
and consider term limits, even when the incumbent expresses a desire to
continue serving.
Councilmembers all expressed a desire to take some time to consider the
provisions of the Resolution and discuss it further during the 2021 Council
retreat.
RESULT:
MOTION: Adopt Resolution No. 2021 declaring the Council's
intent to solicit, accept and consider applications from the
community whenever there is a vacancy in a Council appointed
board or commission position, and requesting the Mayor solicit,
accept and consider applications for vacant board or
commission positions before asking for Council confirmation
where confirmation is required or before making a direct
appointment to a board or commission position where council
confirmation is not required.
NO ACTION TAKEN
C. South 212th Street Overlay (Green River Bridge to Orillia
Road/City limits) — Puget Sound Regional Council Grant
Acceptance - Authorize
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Page 2 of 6 Packet Pg. 24
8.A.3
Kent City Council - Committee of the Whole December 15, 2020
Committee of the Whole - Special Meeting Kent, Washington
Minutes
Public Works Design Engineer, Abdulnaser Almaroof provided a brief
presentation on the South 212th Street Overlay project and requested
Councils approval to accept $1.5 million in federal grants funds. The
project consists of the asphalt overlay of South 212th Street between the
Green River Bridge and Orillia Rd/City limits. City staff applied for federal
construction funds through the Puget Sound Regional Council (PSRQ. The
PSRC Executive Board voted in October to award the project $1.5 million of
federal funds. The preliminary estimate of total project costs is $3 million.
Any additional funds required will come from B&O funds.
Three recycling events, new min -recycling events, a multi -family recycling
program and product paint stewardship program will be funded with this
grant.
MOTION: Authorize the Mayor to accept federal grant funds in
the amount of $1.5 million for the South 2121h Street Overlay
(Green River Bridge to Orillia Road/City limits), amend the
budget and authorize expenditure of the funds in accordance
with the grant terms, and authorize the Mayor to sign all
necessary documents subject to final terms and conditions
acceptable to the City Attorney and the Public Works Director.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021
7:00 PM
D. Interagency Agreement between King County and the City of
Kent Relating to the Solid Waste Division/Waste Reduction and
Recycling Grant - Authorize
Tony Donati gave a presentation on the Interlocal agreement with King
County for the Solid Waste division/Waste Reduction and Recycling Grant in
the amount of $179,449 for 2021/2022. He indicated that this grant is used
to fund the City's residential recycling collection events. He explained how
these events allow the community to properly dispose of hard -to -recycle
materials including appliances, electronics, mattresses, styrofoam, bulky yard
debris, concrete, tires and more. Making these events free to the public
improves access to recycling services. Donati also noted that the grant will
fund waste reduction activities associated with the multi -family recycling
program, specifically targeting senior living facilities.
MOTION: Authorize the Mayor to sign an Interlocal Agreement
between King County and the City of Kent relating to the Solid
Waste Division/Waste Reduction and Recycling Grant, accept
grant funds in the amount of $179,449, amend the budget, and
authorize expenditures in accordance with the grant's terms,
subject to grant final terms and conditions acceptable to the
City Attorney and Public Works Director.
Q
Page 3 of 6 Packet Pg. 25
8.A.3
Kent City Council - Committee of the Whole December 15, 2020
Committee of the Whole - Special Meeting Kent, Washington
Minutes
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021
7:00 PM
E. Meet Me on Meeker (Russell Road to GRE) Grant Acceptance -
Authorize
Public Works Engineering Supervisor, Mark Madfai gave a brief
presentation requesting Council approval to accept federal grant funds in
the amount of $1,274,600 for the Meet Me on Meeker (Russell Road to GRE)
project. Madfai discussed the Meet Me on Meeker project which includes a
multimodal promenade on the south side of the street from Russell Road to
the GRE development to the east, including a two-way shared use path,
streetscape amenities, wider sidewalk, street trees and vegetated buffers,
pedestrian -scale lighting, and curb extensions at the intersection with Russell
Road.
MOTION: Authorize the Mayor to accept federal grant funds in
the amount of $1,274,600 for the Meet Me on Meeker (Russell
Road to GRE) project, amend the budget, authorize the Mayor
to sign all necessary documents and authorize expenditure of
the funds in accordance with grant terms, subject to final grant
terms and conditions acceptable to the City and Attorney and
the Public Works Director.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021
7:00 PM
F. Meet Me on Meeker (Russell Road to GRE) Grant Acceptance -
Authorize
Public Works Engineering Supervisor, Mark Madfai gave a brief
presentation requesting Council approval to accept additional federal grant
funds in the amount of $235,280 for the Meet Me on Meeker (Russell Road to
GRE) project.
MOTION: Authorize the Mayor to accept federal grant funds in
the amount of $235,280 for the Meet Me on Meeker (Russell
Road to GRE) project, amend the budget, authorize the Mayor
to sign all necessary documents and authorize expenditure of
the funds in accordance with grant terms, subject to final grant
terms and conditions acceptable to the City Attorney and the
Public Works Director.
Q
Page 4 of 6 Packet Pg. 26
8.A.3
Kent City Council - Committee of the Whole December 15, 2020
Committee of the Whole - Special Meeting Kent, Washington
Minutes
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021
7:00 PM
G. Utility Relocation Agreement between the Covington Water
District and City of Kent for the Rock Creek Culvert
Replacement at Summit Landsburg Road Project - Authorize
Public Works Environmental Engineer, Stephen Lincoln provided Council
with a presentation on an interlcoal agreement with Covington Water
District for utility relocation of water facilities owned and operated by the
Covington Water District within Summit Landsburg Road. This agreement will
allow the City to be reimbursed for the actual costs incurred during
construction to relocate the Water District's facilities during the Rock Creek
Culvert relocation project.
MOTION: Authorize the Mayor to sign the Utility Relocation
Agreement for the Summit Landsburg Road and Rock Creek
Culvert Replacement Project between the City of Kent and
Covington Water District, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021
7:00 PM
H. Interlocal Agreement between the City of Kent and Soos Creek
Water & Sewer District for the Summit Landsburg Road and
Rock Creek Culvert Replacement Project - Authorize
Public Works Environmental Engineer, Stephen Lincoln briefed Council on an
interlocal agreement between the City of Kent and the Soos Creek Water &
Sewer District for the Summit Landsburg Road and Rock Creek Culvert
replacement project. This agreement will allow the City to be reimbursed for
the actual costs incurred during construction to relocate the Water & Sewer
District's facilities. This project is intended to remove a barrier to fish
passage. The replacement project will consist of the removal of the existing
culvert and construction of fish passable bridge and related habitat
improvements.
MOTION: Authorize the Mayor to sign an Interlocal Agreement
between the City of Kent and the Soos Creek Water & Sewer
District for the Summit Landsburg Road and Rock Creek Culvert
Replacement project, subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
Q
Page 5 of 6 Packet Pg. 27
8.A.3
Kent City Council - Committee of the Whole December 15, 2020
Committee of the Whole - Special Meeting Kent, Washington
Minutes
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 1/5/2021
7:00 PM
I. INFO ONLY: Winter Weather Update
Street and Vegetation Manager, Bill Thomas provide Council with an update
on preparations for the winter 2020/2021 snow and ice response. He
indicated that preparations for the winter start in late summer to early
fall. Thomas reviewed the process for street closures and identified how
important communication within their department, to other work groups ;
(particularly the Kent Police Department) as well as out to the public.
Thomas reviewed both the anti -ice map as well as the snow and ice —
priority routes.
0
L
Thomas closed his presentation by emphasizing the importance of being a
prepared at home, in your car and at work. --
J. Payment of Bills - Authorize a
0
MOTION: Authorize the payment of bills. I
RESULT: PULLED
K. INFO ONLY: October Financial Report
Senior Financial Analyst, Michelle Ferguson reviewed the October financial
report with Council.
5. ADJOURNMENT
Council President Troutner adjourned the meeting.
Meeting ended at 5:15 p.m.
Ki,mb-eAey A. Ko-wwto-
City Clerk
Page 6 of 6 Packet Pg. 28
8.B
KENT
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: Statement of Support for Washington Residents and
Families Adversely Affected by Farm Bills in India -
Resolution - Adopt
MOTION: Adopt Resolution No. 2020, declaring that the City Council stands
in solidarity with those Washington residents and their families who have
been adversely affected by the Farmers Produce Trade and Commerce Act,
the Farmers Agreement on Price Assurance and Farm Services Act, and the
Essential Commodities Act passed in India.
SUMMARY: Councilmember Kaur brought this resolution before the City Council
Committee of the Whole on December 15, 2020 for discussion.
BUDGET IMPACT: None
ATTACHMENTS:
1. Resolution Support - Farmers - India (PDF)
12/15/20 Committee of the Whole RECOMMENDED TO
COUNCIL BY CONSENSUS
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS
Next: 1/5/2021 7:00 PM
Packet Pg. 29
8.B.a
RESOLUTION NO. 2020
A RESOLUTION of the City Council of the
City of Kent, Washington, declaring that it stands in
solidarity with those Washington residents and their
families who have been adversely affected by the
Farmers Produce Trade and Commerce Act, the
Farmers Agreement on Price Assurance and Farm
Services Act, and the Essential Commodities Act
passed in India.
RECITALS
A. The State of Washington remains a proud farming community
which understands and respects the contributions of farmers in feeding
nations.
B. The State of Washington is home to thousands of farmers who
still own farmland in their ancestral countries.
C. Numerous rallies have recently taken place across the State of
Washington protesting three farming bills that were passed in India in
September 2020, including the Farmers Produce Trade and Commerce Act,
the Farmers Agreement on Price Assurance and Farm Services Act, and the
Essential Commodities Act. The passing of the bills will result in the
privatization of farmers markets in India and will adversely affect the
financial situation of many Washingtonians and their families back home.
1 Support for Farmers
in India Resolution
Packet Pg. 30
8.B.a
D. India's agriculture sector contributes nearly 15 percent of
India's $2.9 trillion economy but employs nearly half of the country's 1.3
billion people.
E. 86% of Indian farmers only own two or fewer acres of farmland
with an average income of $1,400 per year and do not have the means to
bargain with large, private corporations.
F. Anti -farmer policies, debt, and a deteriorating financial status
have led to 363,726 farmers and farm laborer's committing suicide between
1995 and 2019.
G. Farmers have the right to demonstrate peacefully and the City
Council condemns any police brutality occurring over protests of these bills
in India.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT,
WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS:
RESOLUTION
SECTION 1. - Recitals Incorporated. The above Recitals are
incorporated into this Resolution and constitute findings of the Kent City
Council.
SECTION 2. - Support for Farmers. The Kent City Council stands in
solidarity with those Washington residents and their families who have been
adversely affected by the Farmers Produce Trade and Commerce Act, the
Farmers Agreement on Price Assurance and Farm Services Act, and the
Essential Commodities Act passed in India.
2 Support for Farmers
in India Resolution
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Packet Pg. 31
8.B.a
SECTION 3, - Severability. If any one or more section, subsection,
or sentence of this resolution is held to be unconstitutional or invalid, such
decision shall not affect the validity of the remaining portion of this resolution
and the same shall remain in full force and effect.
SECTION 4. - Corrections by City Clerk. Upon approval of the city
attorney, the city clerk is authorized to make necessary corrections to this
resolution, including the correction of clerical errors; resolution, section, or
subsection numbering; or references to other local, state, or federal laws,
codes, rules, or regulations.
SECTION 5. - Effective Date. This resolution shall take effect and be
in force immediately upon its passage.
DANA RALPH, MAYOR
ATTEST:
KIMBERLEY A. KOMOTO, CITY CLERK
APPROVED AS TO FORM:
ARTHUR "PAT" FITZPATRICK, CITY ATTORNEY
90
January 5, 2021
Date Approved
January 5, 2021
Date Adopted
Support for Farmers
in India Resolution
Packet Pg. 32
8.0
KENT
WASH IN G T O N
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: South 212th Street Overlay (Green River Bridge to Orillia
Road/City limits) - Puget Sound Regional Council Grant
Acceptance - Authorize
MOTION: Authorize the Mayor to accept federal grant funds in the amount
of $1.5 million for the South 2121h Street Overlay (Green River Bridge to
Orillia Road/City limits), amend the budget and authorize expenditure of
the funds in accordance with the grant terms, and authorize the Mayor to
sign all necessary documents subject to final terms and conditions
acceptable to the City Attorney and the Public Works Director.
SUMMARY: This project consists of the asphalt overlay of South 212' Street
between the Green River Bridge and Orillia Rd/City limits. City staff applied for
federal construction funds through the Puget Sound Regional Council (PSRC). The
PSRC Executive Board voted in October to award the project $1.5 million of federal
funds. The preliminary estimate of total project costs is $3 million.
The project will also include related pavement repairs, pavement markings, and
improvements to existing curb ramps to meet Americans with Disabilities Act
requirements.
BUDGET IMPACT: This will add $1.5 million of federal grant funding to the budget
for this project. Any additional funds required will come from B&O funds.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
ATTACHMENTS:
1. Award Notification (PDF)
12/15/20 Committee of the Whole RECOMMENDED TO
COUNCIL BY CONSENSUS
Packet Pg. 33
8.0
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS
Next: 1/5/2021 7:00 PM
Packet Pg. 34
8.C.a
Puget Sound
October 29, 2020
Regional Council
1011 WESTERN AVENUE, SUITE 500 \\\ SEATTLE, WA 98104.1035 \\\ psrc.org \\\ 206.464.7090
The Honorable Dana Ralph
City of Kent
220 Fourth Ave. S
Kent, WA 98032
bell Gt
Dear Mayor Ralph:
Congratulations! I'm pleased to let you know that the City of Kent is receiving $1,500,000 in PSRC
fun id ng for the following project(s):
PROJECT
AWARD AMOUNT
FUNDING
FUNDING
SOURCE
DEADLINE
South 212th Street Preservation
(Green River Bridge to Orillia Rd/Kent
$1,500,000
FHWA
June 1, 2024
City Limits
The PSRC Executive Board voted in October to award federal funds to priority projects that will improve
local and regional mobility. Final approval by the Governor and federal funding agencies is expected in
early 2021.
The projects are part of a $ 4.3 billion Regional Transportation Improvement Program for 2021-2024.
This program includes transit expansion and maintenance projects, state highway improvements,
bicycle and pedestrian facilities, and investments in city and county roads.
Your project(s) performed well in PSRC's merit -based project selection process, which identifies
priority projects that will improve local and regional mobility and help achieve our long-range Regional
Transportation Plan. Kudos to you and your staff for securing this funding.
I also wanted to acknowledge the difficult times we're all living through and thank you and your team for
continuing to provide essential services to your community and keep everyone safe during this public
health emergency. I look forward to continuing to partner with you on efforts to help the region recover
and thrive for the long term. ,
Sincerely,
osh Brown
Executive Director, Puget Sound Regional Council
cc: Chad Bieren, Interim Director of Public Works
Awe W"VL Of
Packet Pg. 35
8.D
KENT
WASH IN G T O N
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: Interagency Agreement between King County and the City
of Kent Relating to the Solid Waste Division/Waste
Reduction and Recycling Grant - Authorize
MOTION: Authorize the Mayor to sign an Interlocal Agreement between
King County and the City of Kent relating to the Solid Waste
Division/Waste Reduction and Recycling Grant, accept grant funds in the
amount of $179,449, amend the budget, and authorize expenditures in
accordance with the grant's terms, subject to grant final terms and
conditions acceptable to the City Attorney and Public Works Director.
SUMMARY: The King County Waste Reduction and Recycling grant is used to fund
the City's residential recycling collection events. These events allow the community
to properly dispose of hard -to -recycle materials including appliances, electronics,
mattresses, styrofoam, bulky yard debris, concrete, tires and more. Making these
events free to the public improves access to recycling services.
The grant will also fund waste reduction activities associated with the multi -family
recycling program, specifically targeting senior living facilities.
Additionally, this grant will help promote and educate residents on the new
Washington State Paint Product Stewardship Program. Like Washington State's
other product stewardship programs (TV's, computer monitors, CFL lightbulbs and
batteries), residents will have the ability to safely and properly recycle latex paint
for free through local participating businesses.
BUDGET IMPACT: The City will receive $179,449 in 2021/2022. No match is
required.
SUPPORTS STRATEGIC PLAN GOAL:
Innovative Government - Delivering outstanding customer service, developing leaders, and
fostering innovation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
Packet Pg. 36
8.D
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
ATTACHMENTS:
1. Interagency Agreement (PDF)
12/15/20 Committee of the Whole RECOMMENDED TO
COUNCIL BY CONSENSUS
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS
Next: 1/5/2021 7:00 PM
Packet Pg. 37
8.D.a
CPA # 6203483
INTERAGENCY AGREEMENT FOR 2021 and 2022
Between
KING COUNTY and the CITY OF KENT
This two-year Interagency Agreement "Agreement" is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Kent, a municipal corporation of the
State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the
County and City will be referred to as "Party" or "Parties."
PREAMBLE
King County and the City of Kent adopted the 2019 King County Comprehensive Solid Waste
Management Plan (Comp Plan), which includes waste reduction and recycling goals. In order to help
meet these goals, the King County Solid Waste Division has established a waste reduction and recycling
grant program for the cities that operate under the Comp Plan. This program provides funding to further
the development and/or enhancement of local waste reduction and recycling projects and for broader
resource conservation projects that integrate with waste reduction and recycling programs and services.
This grant program does not fund household hazardous waste collection activities. Program eligibility
and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as
Exhibit B and incorporated herein by reference. Grant funding for this program is subject to the budget
approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the Comp Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in
the scope of work, which is attached hereto as Exhibit A and incorporated herein by reference. The
County expects that any information and/or experience gained through the grant program by the City will
be shared with the County and other King County cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City by the County for waste reduction and recycling programs and/or services as outlined in the scope of
work and budget attached as Exhibit A.
Packet Pg. 38
8.D.a
II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The Ci
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2021 and 2022 shall not exceed $179,449.
2. This Agreement provides for distribution of 2021 and 2022 grant funds to the City. However,
grant funds are not available until January 1, 2021.
3. During this two-year grant program, the City will submit a minimum of two (2), but no more than
eight (8), progress reports to the County in a form determined by the County. Reports must be
signed by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with both a Budget Summary Report Form, which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form,
which is attached hereto as Exhibit E and incorporated herein by reference, unless the City
has a spreadsheet similar to the Expense Summary Form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, SWD will not retain it. The City shall
maintain this documentation in its records.
If the City chooses to submit up to the maximum of eight (8) progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County on the last day
of the month following the end of each quarter (April 30, July 31, October 31, January 31), except
for the final progress report and request for reimbursement, which shall be due by March 17,
2023.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County by March 18,
2022 and March 17, 2023.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5t' working day of January
2022 and January 2023, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
Packet Pg. 39
8.D.a
4. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs and projects for other incorporated areas of King County, the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
5. The City shall be responsible for following all applicable Federal, state, and local laws,
ordinances, rules, and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City's bid, award, or contracting
process.
6. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex, religion,
nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
7. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
8. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
9. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6) years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the
County and/or by federal or state officials as so authorized by law.
10. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2025.
Packet Pg. 40
8.D.a
11. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and/or "text provided courtesy of King County Solid
Waste Division."
12. The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced, provided that the County credits the
City for the materials.
13. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (30) days prior to the
event. If there is any change in the date or the location of an event, the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City's event, the City is exempt from having to provide the brochure to King
County.
14. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the agreed upon areas listed in Exhibit A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
15. This project shall be administered by Tony Donati, Conservation Coordinator, or designee.
B. The County:
The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by the city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of $10,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
Packet Pg. 41
8.D.a
2. Within forty-five (45) days of receiving a request for reimbursement from the City, the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
3. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Kent" and/or "text provided courtesy of the City of Kent."
4. The County retains the right to share the written material(s) produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
5. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project
Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2021 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2021, and shall terminate on
June 30, 2023. The City shall not incur any new charges after December 31, 2022. However, if
execution by either Party does not occur until after January 1, 2021, this Agreement allows for
disbursement of grant funds to the City for County -approved programs initiated between January 1, 2021
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section II.A of the Agreement.
Packet Pg. 42
8.D.a
IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days advance written
notice.
B. This Agreement may be terminated by either Parry, in whole or in part, for cause prior to the
termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or
failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section
II.A.4.
C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and (2) the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Parry may have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims")
brought against the County arising out of or incident to the City's execution of, performance of, or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or
otherwise results in unfair trade practice.
Packet Pg. 43
8.D.a
VII. INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate
limit, a $2,000,000 aggregate shall apply. Any deductible or self -insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self -insured
for any of the above insurance requirements, a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement
X. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
Packet Pg. 44
XI. NOTICE
8.D.a
Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if
sent to the King County Solid Waste Division and the City at the addresses provided below:
If to the City:
Lucy Auster, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
Lucy.auster@kingcounty.gov
Tony Donati, Conservation Coordinator, or a provided designee
City of Kent
220 4th Avenue South
Kent, WA 98032
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
City of Kent
Dana Ralph, Mayor
Date
King County
M.
Pat D. McLaughlin, Director
Solid Waste Division
For Dow Constantine, King County Executive
Date
Packet Pg. 45
8.D.a
Exhibit A
King County Waste Reduction and Recycling Grant Program
City of Kent - 2021-2022 Scope of Work
A. Basic Information
1. City of Kent
2. Grant Project Manager:
Grant Contract Signer:
3. 2021-2022 Budget:
B. Scope of Work
Tony Donati, Conservation Coordinator
City of Kent
220 4th Ave. South
Kent, WA 98032-5895
TEL - c: (206) 867-2739 o: (253) 856-5589
FAX - (253) 856-6500
Email - tdonati(ftentwa.gov
Dana Ralph, Mayor
City of Kent
220 4t" Ave. South
Kent, WA 98032-5895
TEL: 253-856-5700
FAX: 253-856-6700
Email: dralph(ftentwa.gov
$179,449.00
Task One: Recycling Collection Events
A) Schedule - Events will be held each March, June, and October, 2021-2022
B) Activities
• Total Number of Recycling Collection Events - Six (6)
• Materials to be collected:
• Appliances
• Batteries
• Household
• Lead Acid
• Bulky Yard Debris*
• Cardboard
• CFC Appliances
• Concrete, Asphalt, Rock, and Brick**
• Electronics
• Mattresses
• Porcelain Toilets and Sinks
• Propane Tanks
• Reusable Household Goods
• Textiles
Scrap Metal
• Ferrous
Packet Pg. 46
8.D.a
• Non-ferrous
• Scrap Wood*
• Shredding
• Styrofoam
• Tires (March & October collection)
* Collected in March
** Collected in June and October
• The following educational materials will be distributed:
• Information on City recycling programs
• Educational materials produced by King County Solid Waste Division and
Hazardous Waste Management Program
• Other educational materials as appropriate
Event Promotion:
• Recycle event flyer will be posted on City website:
KentWA.gov/TalkingTrash, detailing what residents can bring and giving
credit to granting agencies funding the events.
• Notices included in:
• Event flyer mailed to 63,000 homes
• City & Reporter Newspaper calendars
• Kent Social Media (Facebook/Twitter)
• Event flyer sent to Coordinators for distribution to:
o Neighborhood Councils
o Various email lists
• Event flyers in brochure racks at Senior Center, Kent Commons, City
Hall, and Centennial Center (once re -opened)
• Event posted on King County website
• Event dates included on Republic Services' annual calendar distributed
to residents
C) Performance Objectives:
The City will promote the recycling events to Kent single-family and multi -family N
residents in a variety of ways to ensure a good turnout, and contract with
knowledgeable, experienced contractors to assist residents attending the events.
In return, the City anticipates collecting 275-300 tons material from the local waste
stream each year. a
Benefits of diverting these recyclables from the waste stream include:
❑ Saving limited space in our area's last remaining landfill for actual garbage
❑ Conserving natural resources as collected materials are made into new products
❑ Saving water and energy that would otherwise have been used in extraction of c
raw materials and in manufacturing
E
In the case of moderate risk waste, collecting and recycling this material helps
protect health, the environment and wildlife from potential damage. The King a
County's Hazardous Waste Program and Washington State Department of Ecology
help pay to collect these materials.
D) Impact Objectives
2 Packet Pg. 47
8.D.a
By providing convenient and free collection at the March, June and October
Recycling Events, not only does it provide equity for all, but Kent residents can help
reduce the amount of environmentally damaging materials from finding their way to
King County's last remaining landfill, local storm drains and waterways, and vacant
properties. With a population of approximately 135,000 residents, the City of Kent
has experienced increased volumes in residents attending recent recycling events.
The City anticipates this trend to continue with approximately 3,000 households
participating each year, resulting in approximately 300 tons of materials diverted --
from the waste stream for recycling per event.
In addition to diverting materials from the waste stream, attracting residents to
these ever -popular events provides an opportunity to distribute educational
material on City and King County recycling programs, enhancing their knowledge
and improving behavior in purchasing, handling, and disposal of recyclable
materials.
E) Evaluation
Event reports will include:
• Number of vehicles attending
• Volume of each material collected
• Event costs
• Event summary write up
Task Two: Mini Neighborhood Recycling Collection Events
A) Schedule: In compliance with county and environmental regulations conduct ten -
sixteen mini collection recycling events between 2021-2022.
B) Activities:
• Materials to be collected:
• Batteries
• Household
• Lead acid
• Cardboard
• Electronics
• Mattresses
• Propane tanks
• Shredding
Event Promotion:
• Mini recycle event flyer will be posted on City website:
KentWA.gov/TalkingTrash, detailing what residents can bring and giving
credit to granting agencies funding the events.
• Notices included in:
• City Community Calendar
• Kent Social Media (Facebook/Twitter)
• Advertised in the Mayor's weekly newsletter
• Event flyer sent to Coordinators for distribution to:
o Neighborhood Councils
o Various email lists
C) Performance Objectives:
3 Packet Pg. 48
8.D.a
The City will promote these mini recycling events to Kent single-family and multi-
family residents in a variety of ways to ensure a good turnout, and contract with
knowledgeable, experienced contractors to assist residents attending the events.
In return, the City anticipates collecting 50 tons material from the local waste
stream each year.
Benefits of diverting these recyclables from the waste stream include:
❑ Saving limited space in our area's last remaining landfill for actual garbage
❑ Conserving natural resources as collected materials are made into new products
❑ Saving water and energy that would otherwise have been used in extraction of
raw materials and in manufacturing
In the case of moderate risk waste, collecting and recycling this material helps
protect health, the environment and wildlife from potential damage. The King
County's Hazardous Waste Program and Washington State Department of Ecology
help pay to collect these materials.
D) Impact Objectives
By providing convenient and free mini neighborhood collection events throughout
the year, not only does it provide equity for all, but Kent residents can help reduce
the amount of environmentally damaging materials from finding their way to King
County's last remaining landfill, local storm drains and waterways, and vacant
properties. These events will also reach a different population due to their smaller
nature, variety of locations and days on which they will be held. These events are
also intended to reduce the amount of congestion we traditionally see at our regular
larger events. With a population of approximately 135,000 residents, the City of
Kent has experienced increased volumes in residents attending recent recycling
events. The City anticipates approximately 1,000 - 1,500 households to participate
each year, resulting in approximately 10-15 tons of materials diverted from the
waste stream for recycling per event.
In addition to diverting materials from the waste stream, attracting residents to
these new events provides an opportunity to distribute educational material on City
and King County recycling programs, enhancing their knowledge and improving
behavior in purchasing, handling, and disposal of recyclable materials.
E) Evaluation
Event reports will include:
• Number of vehicles attending
• Volume of each material collected
• Event costs
• Event summary write up
Task Three: Waste Reduction within Senior Living Facilities
A) Schedule: 2021-2022
B) Activities:
Tasks will include creating a relationship and educating senior living facility
management and key staff, providing outreach, presentations, and technical
assistance where needed. A consultant will coordinate with senior living facility
management and hauler to assist interested companies promoting reducing waste
4 Packet Pg. 49
8.D.a
by increasing recycling and implementing food waste disposal to tenants and
property owners/managers. The City will:
• Distribute educational information for managers to assist them in setting up
successful programs and tenant outreach.
• Distribute kitchen counter top food waste containers, recycling signs,
educational flyers (in multiple languages as available) and convenient
storage/tote bags to encourage proper recycling of materials, reducing
contamination and promoting food waste.
• Provide on -site waste consultations and follow-up assistance on request.
• Distribute info on City Recycling Events for large bulky items.
C) Performance Objectives:
The population in senior living facilities (multifamily) is often overlooked. These
facilities comprise a fair number of businesses in Kent. In the fairness of equity, it
is critical to provide outreach and technical assistance to this population to
guarantee success and build upon the improvements to their respective recycling
programs.
D) Impact Objectives:
With program promotion and technical assistance, Kent multifamily residents will
have better knowledge of recycling. By recycling more, City senior living facility
properties can reduce the amount of material ending up in the local landfill.
E) Evaluation:
Reports will include:
• Excel spreadsheet of outreach provided to senior living facilities to include
contact information, summary of assistance provided and results. Information
will include the estimated impacts to the waste stream resulting from assistance
provided.
• Summary calculation of changes and improvements made to each facility's
recycling volumes.
Task Four: Increased Education Promoting Washington State's Latex Paint EPR r
Program
a�
E
a�
A) Schedule: 2021-2022
a
B) Activities:
aD
as
In order to support Washington State's new extended producer responsibility (EPR)
law for latex paint the City will work with residents and businesses assisting and __
promoting the new policy and ensuring latex paint is properly being disposed of and
recycled. E
C) Performance and Impact Objectives: 2
The goal of this program is to ensure residents are aware of the new Washington
State EPR for latex paint and can successfully find local outlets to recycle their
paint. By ensuring latex paint is being recycled it removes associated items such as
paint cans, paint, and thickeners out of the County's last remaining landfill. The City
5 Packet Pg. 50
8.D.a
will work with the people at PaintCare Washington and fill in any gaps to educate
residents on how to safely and successfully recycle their paint within the new state
law through social media, flyers, mailers, posters, website updates.
D) Evaluation:
Report any feedback/comments received from recipients.
Task Five: Grant Administration
The City will perform the following:
• Track project expenses;
• Provide ongoing grant administration through the completion of the tasks, as
outlined in this Scope of Work;
• Prepare reports for the grant program; and
• Prepare final report.
6 1 Packet Pg. 51
8.D.a
Exhibit B
2021-2022 WRR Grant Guidelines - Revised
Program Eligibility:
The King County Solid Waste Division (SWD) SWD has updated the WRR Recycling Case Studies
document (Attachment 3) and created a WRR Case Studies Summary (Attachment 4), which include
many creative and innovative project ideas for WRR Grant proposals/scopes of work. These case
studies offer ideas for influencing waste prevention and recycling consistent with Title 10 of King
County Code, the King County Strategic Climate Action Plan, and the King County 2019
Comprehensive Solid Waste Management Plan, all of which have policies to achieve Zero Waste of
Resources by 2030. SWD strongly encourages consideration of these projects in the development of
grant proposals and encourages Cities to leverage WRR grant funds with multi -City projects.
Grant funds may be used for a variety of WRR related programs consistent with the Comp Plan. Cities
are encouraged to work together to leverage funds and have a greater influence on waste prevention
and recycling. Cities may choose to use their funding on one program or a combination of programs.
For WRR program ideas, please refer to the Case Studies, which includes the examples below.
Examples of innovative projects:
• City Development of Contracts for "Responsible Recycling."
• King County Solid Waste Division Market Development for Recycled Materials.
• King County Climate Action Through Low Embodied Carbon Purchasing.
• King County SWD: Multicultural Recycling Outreach - Recicla Mas! Es Fascilisimo.
• Regional Code Development for C&D Diversion.
• Purchase School Milk Dispensers and Reusable Cups to Replace Single -use Milk Cartons.
City of Auburn Commercial Food Waste Outreach.
City of Bellevue Recycling Unusual of Bulky Items.
City of Kirkland Organics Contamination Enforcement — Cart Tagging
Please contact Lucy Auster at 206-477-5268 or lucy.austerAkingcountv.gov if you have questions
about specific program eligibility and/or consistency with the Comp Plan.
The following are not eligible for funding:
• Collection of garbage, except for residual garbage related to the collection of recyclables.
• Household Hazardous Waste (HHW) education programs.
• Collection of any household hazardous waste items including, but not limited to:
treated wood, paint, lead acid batteries, oil, gasoline, and antifreeze, fluorescent lights.
Cities should pursue funding for HHW collection or education programs through the King County
Hazardous Waste Management Program (Haz Waste) or the Washington State Department of Ecology
Local Solid Waste Financial Assistance (LSWFA) Program.
Packet Pg. 52
8.D.a
Grant Administration
Requests for Reimbursement:
Cities may submit one request for reimbursement per year during the funding cycle, due no later than
March 18, 2022 and March 17, 2023. Alternately, cities may submit requests for reimbursement as
frequently as quarterly. A Budget Summary Report Form and an Expense Summary Report Form must
be used when submitting requests for reimbursement and will be provided to Cities when the grant
agreements are executed.
Accrual Reporting:
By the 5th working days of January 2022 and January 2023, Cities must notify SWD of the amount of
their total expenditures for work that has been completed but for which a request for reimbursement
has not yet been submitted, so that SWD can accrue the amounts.
Progress Reports
Progress reports describing program activities, accomplishments, and evaluation results must
accompany each request for reimbursement. All progress reports must be signed by a City official.
Signed reports may be scanned and emailed.
Amendments
Formal amendments to grant Interagency Agreements (IAAs) are unnecessary unless the City wishes
to significantly change its scope of work and/or budget. In general, a significant change would be one
in which the City wishes to add or delete a task from their scope of work. A minor change, such as
moving dollars between tasks, would only require written notification, which may be submitted via e-
mail. However, the City should contact SWD when considering changes to their scopes and budgets to
determine if a formal amendment is needed.
SWD has streamlined the amendment process to make it easier for Cities to make changes. A City
wishing to amend it scope of work will send an email to Lucy Auster with a revised scope of work,
including the following:
• A brief description of any new tasks, the amount, and the start and end dates.
• A brief description of additional work you will do in any existing task you wish to move funds
into from another task, the amount, and start and end dates.
• A brief description of work currently in your scope that you will not be doing, the amount that
will either be going to a new task or moving to an existing task and if so which one, and a start
date.
Any work included in the new scope still needs to be consistent with the Comp Plan. Once the new
scope of work is approved, SWD will follow up with a unilateral amendment to your agreement, which
does not require City signature.
2
Packet Pg. 53
I 8.D.a I
ACORN CERTIFICATE OF LIABILITY INSURANCE - Exhibit CI DATE IN
10/26/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THI:
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIE!
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZE[
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement of
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME: COnnl Scott
Seattle-Alliant Insurance Services, Inc. PHONE FAX
1420 Fifth Avenue, Suite 1500 AIC No Ext : 206-204-9172 AIC No): 206-204-9205
Seattle WA 98101 ADDRESS: cscott@alliant.com
INSURER(S) AFFORDING COVERAGE NAIC #
INSURER A: Safety National Casualty Corpo 15105
INSURED KE583802 INSURER B :
City of Kent
220 Fourth Avenue South INSURERC:
Kent WA 98032-5895 INSURER D :
INSURER E :
COVERAGES CERTIFICATE NUMBER: 1008315362 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIO1
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THI;
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD
POLICY NUMBER
POLICY EFF
MM/DDIYYYY
POLICY EXP
MM/DDIYYYY
LIMITS
A
X
COMMERCIAL GENERAL LIABILITY
GL4058201
1/1/2020
1/1/2021
EACH OCCURRENCE
$2,000,000
CLAIMS -MADE OCCUR
DAMAGE TO PREM ISRENTED
(Ea occurrence
$ 500,000
MED EXP (Any one person)
$
PERSONAL & ADV INJURY
$ 2,000,000
GEN'L
AGGREGATE LIMIT APPLIES PER:
GENERAL AGGREGATE
$ 4,000,000
POLICY ❑ PRO-
JECT ❑ LOC
PRODUCTS - COMP/OP AGG
$ 4,000,000
SIR
$ 500,000
OTHER:
AUTOMOBILE
LIABILITY
COMBINED SINGLE LIMIT
Ea accident
$
BODILY INJURY (Per person)
$
ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)
$
PROPERTY DAMAGE
Per accident
$
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
L
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS LIAB
CLAIMS -MADE
DED RETENTION $
$
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y / N
PER OTH-
STATUTE ER
ANYPROPRIETOR/PARTNER/EXECUTIVE
E.L. EACH ACCIDENT
$
OFFICER/MEMBER EXCLUDED? ❑
N/A
(Mandatory in NH)
E.L. DISEASE - EA EMPLOYEE
$
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
RE: Waste Reduction and Recycling Grant Application for King County 2021/2022.
CERTIFICATE HOLDER
King County Solid Waste Division
Attn: Lucy Auster
201 S. Jackson St. Suite 701
Seattle WA 98104
CANCELLATION
t
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORI R
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED It 2
ACCORDANCE WITH THE POLICY PROVISIONS. Q
AUTHORIZED REPRESE TIVE
@ 1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
Packet Pg. 54
8.D.a
Exhib
BUDGET SUMMARY REPORT FORM
2021-2022 Waste Reduction & Recycling Grant Program
City:
Date:
Address:
Phone:
Invoice #:
Report Period:
Preparer's Name:
Contract #:
Total amount requested this period:
Total amount previously invoiced:
Original interlocal amount:
Total amount charged to date:
$ -
Amount remaining for completion of interlocal: $ -
Scope of Work
Current
Amount
Task
Description
Budget
Quarter
Previously
Remaining
#
(Task/title)
Costs
Invoiced
Balance
1
I
$ -
2
$ -
3
$ -
4
$ -
5
$ -
6
$ -
7
$ -
TOTALS
$
$ -
$
$ -
For King County Use
Contract # 0
Project 1126942 Org 720122
Exp.Account 54105 Task
22.000'
Purchase Order # Requisition # Receipt
Supplier # Supplier Pay Site
Invoice # Payment Type
Total charges this period are approved for paymen $
Project Manager:
Date
Packet Pg. 55
8.D.a
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Packet Pg. 56
8.E
KENT
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: Meet Me on Meeker (Russell Road to GRE) Grant
Acceptance - Authorize
MOTION: Authorize the Mayor to accept federal grant funds in the amount
of $1,274,600 for the Meet Me on Meeker (Russell Road to GRE) project,
amend the budget, authorize the Mayor to sign all necessary documents
and authorize expenditure of the funds in accordance with grant terms,
subject to final grant terms and conditions acceptable to the City and
Attorney and the Public Works Director.
SUMMARY: This segment of the Meet Me on Meeker project includes a multimodal
promenade on the south side of the street from Russell Road to the GRE
development to the east (approximately 700 feet), including a two-way shared use
path, streetscape amenities, wider sidewalk, street trees and vegetated buffers,
pedestrian -scale lighting, and curb extensions at the intersection with Russell Road.
The City applied for grant funds for construction through the Puget Sound Regional
Council and was successful in receiving grant funds in 2020.
BUDGET IMPACT: This adds $1,274,600 of federal grant funding to the budget for
this project.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
12/15/20
COUNCIL BY CONSENSUS
RESULT:
Committee of the Whole RECOMMENDED TO
RECOMMENDED TO COUNCIL BY CONSENSUS
Next: 1/5/2021 7:00 PM
Packet Pg. 57
8.F
KENT
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: Meet Me on Meeker (Russell Road to GRE) Grant
Acceptance - Authorize
MOTION: Authorize the Mayor to accept federal grant funds in the amount
of $235,280 for the Meet Me on Meeker (Russell Road to GRE) project,
amend the budget, authorize the Mayor to sign all necessary documents
and authorize expenditure of the funds in accordance with grant terms,
subject to final grant terms and conditions acceptable to the City Attorney
and the Public Works Director.
SUMMARY: This segment of the Meet Me on Meeker project includes a multimodal
promenade on the south side of the street from Russell Road to the GRE
development to the east (approximately 700 feet), including a two-way shared use
path, streetscape amenities, wider sidewalk, street trees and vegetated buffers,
pedestrian -scale lighting, and curb extensions at the intersection with Russell Road.
The City applied for grant funds for project design through the Puget Sound
Regional Council and was successful in receiving grant funds in 2019.
BUDGET IMPACT: This adds $235,280 of federal grant funding to the budget for
this project.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
12/15/20
COUNCIL BY CONSENSUS
RESULT:
Committee of the Whole RECOMMENDED TO
RECOMMENDED TO COUNCIL BY CONSENSUS
Next: 1/5/2021 7:00 PM
Packet Pg. 58
8.G
KENT
Wn. : , ,LI c N
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: Utility Relocation Agreement between the Covington Water
District and City of Kent for the Rock Creek Culvert
Replacement at Summit Landsburg Road Project -
Authorize
MOTION: Authorize the Mayor to sign the Utility Relocation Agreement for
the Summit Landsburg Road and Rock Creek Culvert Replacement Project
between the City of Kent and Covington Water District, subject to final
terms and conditions acceptable to the City Attorney and Public Works
Director
SUMMARY: In 2010, the City entered into an agreement with the National Marine
Fisheries Service and the United States Fish and Wildlife Service to implement a
series of habitat conservation measures (HCM's) in the Rock Creek Watershed in
exchange for agency support on future renewals of the City's water -right at Clark
Springs.
One of these HCM's is the replacement of the Rock Creek Culvert at Summit
Landsburg Road. This project is intended to remove a barrier to fish passage. The
replacement project will consist of the removal of the existing culvert and
construction of fish passable bridge and related habitat improvements.
This work will require relocation of water facilities owned and operated by the
Covington Water District within Summit Landsburg Road.
This agreement will allow the City to be reimbursed for the actual costs incurred
during construction to relocate the Water District's facilities.
BUDGET IMPACT: The City will be reimbursed by the Covington Water District in
accordance with the agreement for actual costs incurred during construction of the
relocated water facilities.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Packet Pg. 59
8.G
ATTACHMENTS:
1. Utility Relocation Agreement (PDF)
12/15/20 Committee of the Whole RECOMMENDED TO
COUNCIL BY CONSENSUS
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS
Next: 1/5/2021 7:00 PM
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8.G.a
UTILITY RELOCATION AGREEMENT FOR THE SUMMIT LANDSBURG ROAD
AND ROCK CREEK CULVERT REPLACEMENT PROJECT
BETWEEN THE CITY OF KENT AND
COVINGTON WATER DISTRICT
THIS AGREEMENT is entered into between the City of Kent, a Washington
municipal corporation, located and doing business at 220 Fourth Ave S., Kent,
Washington, 98032 (hereinafter called "CITY") and Covington Water District, a
Washington municipal corporation, located and doing business at 18631 SE 300th Place,
Covington, Washington, 98042 (hereinafter called "DISTRICT"), collectively referred to
herein as the "Parties."
RECITALS
WHEREAS, the CITY is in the process of designing a roadway improvement
project, commonly known as Summit Landsburg Road and Rock Creek Culvert
Replacement, which commences generally 300 feet SW of the center line of Rock Creek
to 300 feet NE of the centerline of Rock Creek in Kent, Washington (the "Project"); and
WHEREAS, the DISTRICT entered into a Water Facility Agreement with the
CITY dated June 3, 1992, to construct and operate a water service transmission line
within the vicinity of the Project and the Water Facility Agreement was extended by the
Parties in June of 2017 for an additional fifteen (15) years to June 3, 2032; and
WHEREAS, the CITY has determined that DISTRICT'S facilities need to be
relocated to reconstruct the roadway and install stream crossing improvements; and
WHEREAS, pursuant to the Water Facility Agreement, the DISTRICT is required
to relocate its facilities at its own expense upon written notice from the CITY that certain
improvements are necessary; and
WHEREAS, the Parties recognize the efficiencies of combining the CITY's
roadway improvements with the DISTRICT's relocation of its facilities; and
WHEREAS, the DISTRICT is financially responsible for all costs associated with
this relocation work and is obligated to reimburse the CITY for such work; and
WHEREAS, the DISTRICT's engineering design consultant will complete design
of the water line relocation work on behalf of the DISTRICT; and
WHEREAS, the CITY will incorporate the DISTRICT'S design of the water line
relocation work into its contract and specifications;
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NOW THEREFORE, in consideration of the terms, conditions, covenants, and
performances contained herein, or attached and incorporated and part hereof, IT IS
MUTUALLY AGREED AS FOLLOWS:
AGREEMENT
Section 1. General. The CITY agrees to perform the water line relocation work as agent
for and on behalf of the DISTRICT, as required by the DISTRICT under its agreement
with the CITY. The work to be completed by the CITY for the DISTRICT will be in
accordance with the plans and specifications as set forth in Section 3, herein.
Section 2. Agreement Incorporated. The Water Facility Agreement dated June 3,
1992, as amended and extended in June of 2017, is incorporated into this AGREEMENT
as if fully set forth herein.
Section 3. Construction Plans. Plans, specifications, bid schedule and estimate for the
water line relocation work will be prepared by the DISTRICT's engineering consultant
generally in accordance with the current State of Washington Standard Specifications for
Road, Bridge and Municipal Construction, DISTRICT Standard Specifications as
applicable, and adopted design standards and provided to the CITY for incorporation into
the CITY's bid manual. Unless otherwise agreed to by the Parties, the DISTRICT will
provide the CITY with its final copy of Plans and Specifications by, January 29, 2021.
The CITY will review the plans, specifications, bid schedule and estimate made by the
DISTRICT and, if the CITY concurs with the proposed plans and specification, will give
final approval and direct the CITY's engineering consultant to incorporate the water line
relocation work into the Project.
Section 4. Construction Work Authorization. The DISTRICT hereby authorizes the
CITY to proceed with construction work for the purpose intended by this AGREEMENT.
The construction work to be performed by the CITY or its agents, includes permitting the
Project, bidding the Project, awarding the bid, and administering the construction
contract.
Section 5. Bid Award.
5.1 The water line relocation work shall be included as a separate bid schedule,
prepared by the DISTRICT as set forth in Section 3. The CITY shall provide the
DISTRICT with an opportunity to review the bids submitted by contractors on this
Project to ensure that the bids for the DISTRICT improvements are not subject to
unbalanced bidding whereby the DISTRICT would be paying an unreasonable or
inequitable amount for the DISTRICT improvements or the bids are unreasonably high
based on the DISTRICT'S estimate. The bid schedule prepared by the DISTRICT's
engineering consultant shall include detailed instructions to bidders regarding how this
bid schedule will be reviewed and how the determination of bid responsiveness will be
made on this bid schedule. The DISTRICT shall have five (5) business days from the date
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of bid opening to notify the CITY in writing that it is rejecting the bid for the DISTRICT
work and intends to utilize a contractor of its choice to complete the water line relocation
work at its sole cost. The DISTRICT shall defend, indemnify and hold harmless the
CITY and its employees and agents against any claims arising from the DISTRICT's
review of the bid schedule for the water line relocation work. The indemnity provision of
this Section 5.1 shall survive the termination or expiration of this Agreement.
5.2 If the DISTRICT elects to reject the bid for the DISTRICT work and decides to
complete the work on its own, the DISTRICT shall require its contractor to coordinate
the DISTRICT work within the Project area with the CITY'S contractor and with any
contractors from other utilities and to not unreasonably interfere with or delay the
CITY'S contractor. The DISTRICT shall be responsible for the out-of-pocket costs
incurred by the CITY for delays in the Project to the extent the delay is caused or arises
out of the DISTRICT or the DISTRICT's contractor's failure to coordinate with the
CITY's contractor or from unreasonable interference with the CITY's contractor. Such
out-of-pocket costs may include, but are not limited to, payment to the CITY's contractor
and/or consultants for increased costs and associated court costs, interest and reasonable
attorneys' fees incurred by the CITY to the extent directly attributable to the
DISTRICT's or DISTRICT's contractor's cause delay in the Project. The provisions of
this Section 5.2 shall survive the termination or expiration of this Agreement.
Section 6. Administering Construction Contract. The CITY is hereby designated as
the DISTRICT'S construction agent, acting for and on behalf of the DISTRICT, for that
portion of the Project that involves the water line relocation work. Unless, the
DISTRICT exercises its option set forth in Section 5 to complete such work on its own,
the CITY will be responsible for performing the water line relocation work and for
administering the Project construction contract. As construction agent, the CITY will
perform all engineering review, survey, and field inspections and shall make all payments
to the Contractor. The CITY will keep the DISTRICT advised as to the progress of the
Project. The CITY shall notify the DISTRICT if the water line relocation work cannot be
completed as designed, regardless of cause. Whenever practical, the DISTRICT shall
have final discretion with regard to design field -adjustment decisions related to the work
of the Contractor on the water line relocation work. To the extent reasonably practical,
the DISTRICT will provide the CITY with its approval of any design field -adjustment
decisions or alternative designs at least ten (10) working days before the anticipated work
on the applicable portion of the water line relocation work.
Section 7. Inspection by the DISTRICT. The DISTRICT shall engage the services of
the CITY'S inspector relating to the water line relocation work. Any costs for such
inspection will be borne solely by the DISTRICT. Unless otherwise agreed to by the
Parties, the DISTRICT shall provide its own inspection and/or engineering services to
resolve design field -adjustment decisions. All contact between the DISTRICT and the
CITY'S Contractor shall be through the CITY'S representatives.
Section 8. Payment. The DISTRICT, in consideration of the faithful performance of the
work to be done by the CITY, agrees to reimburse the CITY for the actual direct cost of
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all water line relocation work. The DISTRICT shall pay in full, all costs invoiced by the
CITY within thirty (30) days, of the date of the invoice. Interest will accrue at the rate of
twelve percent (12%) per annum on any outstanding balance not paid within the required
30-day period.
Section 9. Extra Work. In the event it is determined that any "substantial change" from
the description of the water line relocation work contained in the AGREEMENT is
required, written approval must be secured from the DISTRICT before the beginning of
such work, but the City will retain sole discretion to issue change orders. "Substantial
change" is defined as any changes requiring an increase in the DISTRICT'S financial
obligation due to supplemental work or to change of work out of project "scope". The
DISTRICT will provide input to the CITY within twenty (20) working days of being
notified of a substantial change in the water line relocation work.
Section 10. Ememency Repairs. Prior to CITY acceptance of Contractor work, if there
is a need of "emergency repair" and the CITY'S Contractor is unable to perform such
repair in a timely manner, the DISTRICT shall have permission to enter upon the CITY'S
right-of-way and complete said emergency repair. "Emergency repairs" are defined as
work performed by CITY or DISTRICT personnel to stabilize or remove immediate
hazards or dangers by cutting and capping water mains and restoring immediate utility
services to customers in the area. Upon completion of any emergency repairs by the
CITY or the DISTRICT, the CITY and the DISTRICT shall cooperatively determine
each party's financial responsibility with respect to the construction contract.
Section 11. Financial Acceptance. The CITY shall conduct a field review of each
constructed facility with representatives of the DISTRICT and shall further require all
resulting punch list items to be corrected to the satisfaction of the DISTRICT and the
CITY before final acceptance by the CITY. The DISTRICT agrees upon satisfactory
completion of the work involved as determined by the DISTRICT, to deliver a letter of
acceptance approving the CITY'S management and construction of the Project.
Acceptance of the work shall not constitute acceptance of any unauthorized or defective
work or materials, nor be a waiver of any manufacturer's, supplier's, or contractor's
warranties. Final acceptance of the work shall be by the CITY after inspection by all
agencies involved.
Section 12. Deliveries. The CITY and the DISTRICT mutually agree, within 30 days
from the date of the DISTRICT'S letter of acceptance, as set forth in Section 11, herein,
to deliver certain items to each other. The CITY will deliver to the DISTRICT any
guarantee or warranty furnished as a normal trade practice in connection with the
purchase of any equipment, materials, or items used in the construction of the Project;
and shall deliver as -built drawings in AutoCAD electronic format to the DISTRICT. The
CITY'S Contractor shall warrant the workmanship and materials utilized in the
improvements to be free from defects for a period of one (1) year from the date of the
DISTRICT'S letter of acceptance, as set forth in Section 11 herein, with all such
warranties running to the DISTRICT as a third party beneficiary with full authority to
make such warranty claims. The DISTRICT shall deliver to the CITY a release and
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waiver of all claims or demands of any nature that result from the CITY'S performance
of the work under this AGREEMENT. The DISTRICT must have received approval from
the CITY's Law Department of the form and content of the release, prior to the date of
the planned delivery of the release and waiver to the CITY. The deliveries contemplated
within this Section are mutual deliveries, and to satisfy the terms of this Section, the
exchanges should occur in person, if possible, to include a representative of each party,
and one delivery will not be effective without the simultaneous delivery by the other
party.
Section 13. Legal Relations. Except as otherwise specified in this Agreement, the CITY
and the DISTRICT agree to defend, save, keep and hold harmless the other, its officers,
agents, employees and volunteers from any and all damages, costs or expenses in law or
equity that may arise because of damages to property or personal injury received by
reason of, or in the course of, or which may be occasioned by any willful or negligent act
or omission of the municipal entity arising out of the activities which are the subject of
this AGREEMENT. The construction specifications shall include the usual
indemnification and insurance provisions to protect the CITY and the DISTRICT.
Section 14. Resolution of Disputes and Governing Law. This AGREEMENT shall be
governed and construed in accordance with the laws of the State of Washington. If the
DISTRICT and CITY are unable to resolve disputes arising from the terms of this
AGREEMENT, the parties shall submit the dispute to a non -binding mediation process,
with the mediator being mutually agreed to by the parties. The cost of that process shall
be shared equally.
If the parties are unable to settle any dispute or claim through mediation, the means of
resolving that dispute, difference or claim, shall be by filing suit exclusively under the
venue, rules and jurisdiction of the King County Superior Court, unless the parties agree
in writing to binding arbitration. Each party in any such dispute or claim shall be
responsible for the payment of its own attorneys' fees and costs.
Section 15. Written Notice. All formal notices required by this AGREEMENT shall be
sent to the parties at the addresses listed on the signature page of this AGREEMENT,
unless notified to the contrary. Any formal written notice hereunder shall become
effective three calendar days following the date of mailing by registered or certified mail.
The Parties agree that formal notices required under this AGREEMENT may also be
issued via email using the official email addresses for the DISTRICT'S General Manager
and the CITY's Public Works Director. Communications between CITY and DISTRICT
employees regarding the work to be performed in connection with this AGREEMENT
may be conducted directly between authorized or assigned Project representatives.
Section 16. Assignment. Any assignment of this AGREEMENT by either party without
the written consent of the non -assigning party shall be void.
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Section 17. Modification. No waiver, alteration, or modification of any of the
provisions for the AGREEMENT shall be binding unless in writing and signed by a duly
authorized representative of the CITY and the DISTRICT.
Section 18. Entire Agreement. The written provisions and terms of this AGREEMENT,
together with any attached Exhibits, shall supersede all prior verbal statements of any
officer or other representative of either party, and such statements shall not be effective
or be construed as entering into or forming a part of or altering in any manner this
AGREEMENT. This document, including all Exhibits, is the entire agreement between
the parties. Should any language in any of the Exhibits to the AGREEMENT conflict
with any language contained in this AGREEMENT, the terms of this AGREEMENT
shall prevail.
Section 19. Counterparts. This AGREEMENT may be signed in any number of
identical counterparts, each of which shall be considered an original even if they are
transmitted by electronic means, and taken together, shall be considered to constitute one
and the same instrument.
Section 20. Effective Date. This AGREEMENT shall be effective as to all parties on the
last date signed below.
[Signatures on following page]
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IN WITNESS WHEREOF, this AGREEMENT is executed by the Parties by their
authorized officers indicated below:
City of Kent
220 Fourth Ave S.
Kent, WA 98032
BY:
ITS:
DATE:
ATTEST:
CITY CLERK, CITY OF KENT
APPROVED AS TO FORM:
KENT LAW DEPARTMENT
Covington Water District
18631 SE 300t' Place
Covington, WA 98042
ITS:
DATE:
APPROVED AS TO FORM:
DISTRICT ATTORNEY, COVINGTON WATER
DISTRICT
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8.H
KENT
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: Interlocal Agreement between the City of Kent and Soos
Creek Water & Sewer District for the Summit Landsburg
Road and Rock Creek Culvert Replacement Project -
Authorize
MOTION: Authorize the Mayor to sign an Interlocal Agreement between the
City of Kent and the Soos Creek Water & Sewer District for the Summit
Landsburg Road and Rock Creek Culvert Replacement project, subject to
final terms and conditions acceptable to the City Attorney and Public
Works Director.
SUMMARY: In 2010, the City entered into an agreement with the National Marine
Fisheries Service and the United States Fish and Wildlife Service to implement a
series of habitat conservation measures (HCM's) in the Rock Creek Watershed in
exchange for agency support on future renewals of the City's water -right at Clark
Springs.
One of these HCM's is the replacement of the Rock Creek Culvert at Summit
Landsburg Road. This project is intended to remove a barrier to fish passage. The
replacement project will consist of the removal of the existing culvert and
construction of fish passable bridge and related habitat improvements.
This work will require relocation of sanitary sewer facilities owned and operated by
Soos Creek Water & Sewer District within Summit Landsburg Road.
This agreement will allow the City to be reimbursed for the actual costs incurred
during construction to relocate the Water & Sewer District's facilities.
BUDGET IMPACT: The City will be reimbursed by the Soos Creek Water & Sewer
District in accordance with the ILA for Actual Costs incurred during construction of
the relocated water facilities.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
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ATTACHMENTS:
1. Interlocal Agreement
12/15/20
COUNCIL BY CONSENSUS
RESULT:
(PDF)
Committee of the Whole RECOMMENDED TO
RECOMMENDED TO COUNCIL BY CONSENSUS
Next: 1/5/2021 7:00 PM
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INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND SOOS CREEK
WATER AND SEWER DISTRICT
SUMMIT LANDSBURG ROAD AND ROCK CREEK CULVERT REPLACEMENT
This INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND
SOOS CREEK WATER AND SEWER DISTRICT, regarding the Summit Landsburg
Road and Rock Creek Culvert Replacement (the "Project Agreement)" is made on the
date last signed below, between the City of Kent, a Washington municipal corporation,
located and doing business at 220 Fourth Ave S., Kent WA 98032 (the "City") and Soos
Creek Water and Sewer District, located and doing business at 14616 SE 192nd Street,
Renton, WA 98058 (the "District").
RF,MALS
WHEREAS, the City is in the process of designing and constructing a culvert
replacement project, commonly known as the Summit Landsburg Road and Rock Creek
Culvert Replacement (the "Project"); and
WHEREAS, the City intends to replace the culvert on Summit Landsburg Road;
and
WHEREAS, the City has previously requested all utility purveyors in the
immediate vicinity of the Project relocate or adjust their facilities as needed and to
determine any needed system improvements in the Project vicinity; and
WHEREAS, the District provides sewer service in the vicinity of the Project,
owns and operates sewer facilities within the immediate Project vicinity; and
WHEREAS, the City and District wish to share in the mutual benefits of replacing
the culvert and sewer system improvements concurrently, with the City acting as the
Lead Agency; and
WHEREAS, RCW 39.34.030 allows agreements between public agencies for
joint or cooperative action; and
WHEREAS, the District will prepare plans and specifications for sewer system
improvements (the "District's Work") in the corridors within the Project vicinity, and
will be the City's consultant in providing the plans and specifications and cost estimates
to the City in preparing contract documents for the Project; and
WHEREAS, the District's Work generally consist of adding a 6-inch sewer force
main in a casing within the corridor; and
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WHEREAS, a single contract document will be prepared incorporating both City
and District improvements, along with other private and public utility needs; and
WHEREAS, the final plans and specifications for the Project will be developed
by the City; and
WHEREAS, specific sewer system improvements that are part of the District's
Work will be identified as "Schedule B" within the Project construction and bid
documents; and
WHEREAS, the City intends to advertise for competitive bids for the Project,
including that portion of the Project that is the District's Work; and
WHEREAS, the City will furnish the District with the bids submitted for the
District's review; and
NOW THEREFORE, in consideration of the terms, conditions, covenants, and
performances contained in this Project Agreement, or attached and incorporated herein,
and in the exercise of the authority granted by the Interlocal Cooperation Act, the City
and District hereby agree as follows:
Section 1. Purpose. The purpose of the Project Agreement is to set forth the rights,
obligations, scope of work and allocation of design and construction costs for the Project,
between the City and District.
Section 2. General. The City shall be the Lead Agency for purposes of this Project
Agreement.
Section 3. Construction Plans. Plans, specifications, bid schedule and cost estimates
for the District's Work will be prepared by the District generally in accordance with the
current State of Washington Standard Specifications for Road, Bridge and Municipal
Construction, District Standard Specifications as applicable, and adopted design
standards. The City will review the plans and specifications and if the City concurs with
the proposed plans and specifications, will give final approval and will incorporate said
plans and specifications into the Project.
Section 4. City as Construction Agent. The City is hereby designated as the District's
construction agent, acting for and on behalf of the District, for the District's Work. The
construction work to be performed by the City or its agents, includes permitting the
Project, bidding the Project, awarding the bid, and administering the construction
contract. The City, as construction agent, shall have final discretion regarding decisions
related to the work of the contractor, after consulting with the District on those portions
of the Project that are related to the District's Work.
Section 5. Bid Award.
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5.1 The District Work shall be included as a separate bid schedule, prepared by the
District as set forth in Section 3. The City shall provide the District with an opportunity
to review the bids submitted by contractors on this Project to ensure that the bids for the
District improvements are not subject to unbalanced bidding whereby the District would
be paying an unreasonable or inequitable amount for the District improvements or the
bids are unreasonably high based on the District's estimate. The bid schedule prepared by
the District's engineering consultant shall include detailed instructions to bidders
regarding how this bid schedule will be reviewed and how the determination of bid
responsiveness will be made on this bid schedule. The District shall have five (5)
business days from the date of bid opening to notify the City in writing that it is rejecting
the bid for the District work and intends to utilize a contractor of its choice to complete
the water line relocation work at its sole cost. The District shall defend, indemnify and
hold harmless the City and its employees and agents against any claims arising from the
District's review of the bid schedule for the water line relocation work. The indemnity
provision of this Section 5.1 shall survive the termination or expiration of this
Agreement.
5.2 If the District elects to reject the bid for the District's Work and decides to
complete the work on its own, the District shall require its contractor to coordinate the
District's Work within the Project area with the City's contractor and with any
contractors from other utilities and to not unreasonably interfere with or delay the City's
contractor. The District shall be responsible for the out-of-pocket costs incurred by the
City for delays in the Project to the extent the delay is caused or arises out of the District
or the District's contractor's failure to coordinate with the City's contractor or from
unreasonable interference with the City's contractor. Such out-of-pocket costs may
include, but are not limited to, payment to the City's contractor and/or consultants for
increased costs and associated court costs, interest and reasonable attorneys' fees incurred
by the City to the extent directly attributable to the District's or District's contractor's
cause delay in the Project. The provisions of this Section 5.2 shall survive the termination
or expiration of this Agreement.
Section 6. Inspection by District. The District shall provide inspection for the
District's Work. Any costs for such inspection will be borne solely by the District. All
contact between the inspectors and the City's contractor shall be through the City's
representatives.
Section 7. Payment.
7.1 The District, in consideration of the faithful performance of the work to be done
by the City, agrees to reimburse the City for the actual direct cost of the District's Work
specified in Section 7.2, and all costs reasonably incurred by the City and approved by
the District in performing the District's Work, and shall take all necessary action to
pledge, budget, and allocate the same. Payment shall be made by the District to the City
within 30 days of the date of the invoice.
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7.2 Costs for the District's Work shall include the following:
1. The Engineer's administration of the sub -consultant services for the District's
Work;
2. The cost of all changes initiated by the District; and
3. The direct costs incurred by the City in performing the District's Work.
Section 8. Extra Work. In the event of unforeseen circumstances which require an
increase in the District's cost obligation, the parties shall modify this Project
Agreement to address the increased District's cost obligation. If the District's cost
obligation increases by more than 25 percent, the City shall obtain written approval
from the District before the beginning of such work. The City shall provide prior
written notice for all changes to the District's portion of the work regardless of the
financial obligation.
Section 9. Final Acceptance. The District agrees upon satisfactory completion of the
District's Work, as determined by the District, to deliver a letter of acceptance
approving the District's Work. Acceptance shall not constitute acceptance of any
unauthorized or defective work or materials, nor be a waiver of any manufacturer's,
supplier's, or contractor's warranties. Final acceptance of the Project shall be by the
City.
Section 10. Indemnification. Each party hereto agrees to protect, defend and
indemnify the other party, its officers, officials, employees and agents from any and all
costs, claims, judgments and/or awards of damages, arising out of or in any way
resulting from the parry's default, failure of performance, or negligent conduct
associated with this agreement, by the party, its employees, subcontractors or agents.
Each party agrees that its obligations under this provision extend to any claim, demand,
and/or cause of action brought by or on behalf of any of its employees, or agents. The
foregoing indemnity is specifically and expressly intended to constitute a waiver of
each parry's immunity under Washington's industrial insurance act, RCW Title 51, as
respects the other party only, and only to the extent necessary to provide each party
with a full and complete indemnity of claims made by the other parry's employees. The
parties acknowledge that these provisions were specifically negotiated and agreed upon
by them.
Section 11. Written Notice. All communications regarding this Project Agreement
shall be sent to the parties at the addresses listed below unless changed by written
notification. Any written notice hereunder shall become effective upon the date of
mailing by registered or certified mail, and shall be deemed sufficiently given if sent to
the addressee at the address stated in this Project Agreement, or such other address as
may be hereafter specified in writing.
City of Kent Soos Creek Water and Sewer District
Attention: City Engineer Attention: Field Superintendent
5821 South 240th Street 14616 SE 192nd Street
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Kent, WA 98032
Renton, WA 98058
Section 12. Assignment. Any assignment of this Project Agreement by either party
without the written consent of the non -signing parry shall be void.
Section 13. Effective Date. This Project Agreement shall be effective as to all parties
on the last date signed below.
IN WITNESS WHEREOF, the parties hereto have executed this Project Agreement by
their authorized officers indicated below:
City of Kent
5821 South 240th Street
Kent, WA 98032
BY
ITS
DATE
ATTEST:
Soos Creek Water and Sewer District
14616 SE 192nd Street
Renton, WA 98058
I
ITS
DATE
CITY CLERK, CITY OF KENT
APPROVED AS TO FORM: APPROVED AS TO FORM:
KENT LAW DEPARTMENT SOOS CREEK WATER AND SEWER
DISTRICT ATTORNEY
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8.1
KENT
WASH IN G T O N
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: Accept the Midway Creek Bridge Repair/Frager Road
Project as Complete - Authorize
MOTION: Authorize the Mayor to accept the Frager Road/Midway Creek
Bridge Repair Project as complete and release retainage to Quigg Bros.,
Inc. upon receipt of standard releases from the State and the release of
any liens.
SUMMARY: The project consisted of installing sheet piles around the southeast
embankment to stabilize and protect it against further erosion. Erosion control was
installed under the bridge at the S.E. abutment to protect the slope.
The final contract total paid was $338,714.70 which is $49,219.30 under the
original contract amount of $387,934.
BUDGET IMPACT: This project was paid for out of the B&O fund.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
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8.J
KENT
WASH IN G T O N
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: Accept the Kent Valley Signal System Upgrade Project as
Complete - Authorize
MOTION: Authorize the Mayor to accept the Kent Valley Signal System
Upgrade Project as complete.
SUMMARY: The project consisted of improving the traffic signal system in the
north Kent industrial valley which included 5 new traffic signal cabinets, new
controllers at 20 intersections, flashing yellow arrows at 14 intersections and 5
traffic cameras. Copper interconnect was also replaced with fiber optic interconnect
in a portion of the valley.
The final contract total paid was $815,769.98 which is $12,900.98 over the original
contract amount of $802,869.00.
BUDGET IMPACT: The project was paid for with a Highway Safety Improvement
Program Grant administered by the Washington State Department of
Transportation, and budgeted capital funds.
SUPPORTS STRATEGIC PLAN GOAL:
Innovative Government - Delivering outstanding customer service, developing leaders, and
fostering innovation.
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
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8.K
KENT
WASH IN G T O N
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: Accept Downey Farmstead Restoration Phase 3 Excavation
and Habitat Structure Installation Project as Complete -
Authorize
MOTION: Authorize the Mayor to accept the Downey Farmstead
Restoration Phase 3 Excavation and Habitat Structure Installation Project
as complete and release retainage bond to Olson Brothers Excavating, Inc.
upon receipt of standard releases from the State and the release of any
liens.
SUMMARY: The project consisted of excavating and exporting 25,000 cubic yards
of material, installation of 6 habitat structures and preparing the site for planting in
the fall. This work is in support of the Downey Farmstead Restoration project which
is a grant -funded salmon habitat project.
The final contract total paid was $731,970.37 which is $71,761.13 under the
original contract amount of $803,731.50.
BUDGET IMPACT: This phase was fully paid for using grant funds.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Inclusive Community - Embracing our diversity and advancing equity through genuine community
engagement.
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10.A
KENT
DATE: January 5, 2021
TO: Kent City Council
SUBJECT: Riverbend Driving Range Phase III: Building Addition and
Remodel Bid - Award
MOTION: Award the Riverbend Driving Range Phase III Addition and
Remodel project bid to Christensen Inc. General Contractor in the amount
of $1,700,600 and authorize the Mayor to sign all necessary documents,
subject to final terms and conditions acceptable to the City Attorney and
Parks Director.
SUMMARY: This project involves both an addition and remodel of the existing
building. The scope of work includes adding 14 new driving stalls and new
conditioned area for restrooms; new ball wash area; new reception/retail area as
well as a new entry point from the parking area; new roof framing; and new metal
roof at the remodeled area. The project also has an additive alternate: Fabricate
and install new benches and tables.
The bid opening for the Riverbend Driving Range Phase III Addition and Remodel
was held on December 11, 2020 with Six bids received. The lowest responsible and
responsive bid was submitted by Christensen Inc. General Contractor in the amount
of $1,546,000 which includes the additive alternate.
Bid Tab Summary
O1. Christensen Inc
Add. Alt.
Total
General Contractor
02. Westmark Construction
Add. Alt.
Total
03. J.A.M Construction
Add. Alt.
Total
04. James Company
Add Alt.
$1,525,000
$21,000
$1,546,000 + WWST
$1,603,678
$30,712
$1,634,390 + WSST
$1,676,000
$19,470
$1,695,470 + WSST
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10.A
Tota I
05. CDK Construction Services
Add. Alt.
Tota I
06. MJ Takisaki Inc.
Add. Alt.
Tota I
$1,702,884 + WSST
$1,669,529
$9,655
$1,679,184 + WSST
$1,683,109
$22,732
$1,705,841 + WSST
BUDGET IMPACT: Expense impacts to Driving Range Expansion and Remodel
capital budget.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
Sustainable Services - Providing quality services through responsible financial management,
economic growth, and partnerships.
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