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Home My WebLink AboutCity Council Committees - Firefighter's Relief Pension Board - 10/19/2021 (2) • 40 Firefighter's Relief & Pension Board KENT Agenda WASH IN G T O N Board Members: Dana Ralph, Mayor, Kimberley A. Komoto, City Clerk, Councilmember Les Thomas, Sam Grubbs, Retired Firefighter, Marvin Berg, Retired Firefighter Steven Barber, Alternate October 19, 2021 3:30 p.m. THIS IS A REMOTE MEETING To listen to this meeting, call 1-888-475-4499, or 253-215-8782 and enter the Meeting ID 837 2314 3317 Item Description Action Speaker Time 1. Call to order Mayor Ralph 1 min 2. Roll Call Kim Komoto 1 min 3. Changes to the Agenda Yes Mayor Ralph 1 min MOVE TO APPROVE THE AGENDA 4. Welcome Steven Barber, Alternate No Mayor Ralph 5 min Member 5. Approval of Minutes of July 20, 2021 Yes Mayor Ralph 1 min Move to approve the minutes of the meeting of July 20, 2021 6. Amendments to Bylaws Yes Kim Komoto 5 min Move to approve the amendments to the bylaws. 7. Financial Reports No Paula Painter 5 min 8. Adjournment Yes Mayor Ralph 1 min Unless otherwise noted, the Firemen's Relief and Pension Board meets quarterly at 3:30 p.m. via remote access. For additional information, please contact Kimberley A. Komoto at 253-856-5728 or via email at Kkomoto@KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk's Office at 253- 856-5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1. Firemen's Relief and Pension Board July 20, 2021 Minutes Kent, Washington Pending Approval BOARD MEMBERS PRESENT: Mayor Ralph, Les Thomas, Sam Grubbs, Marvin Berg and Kim Komoto, Secretary. STAFF MEMBERS PRESENT: Paula Painter, Finance Director and Accounting and Reporting Manager, Lisa Thornton. 1. Call to Order The meeting was called to order at 3:36 p.m., with Mayor Ralph presiding. 2. Roll Call Mayor Dana Ralph - Present Councilmember Les Thomas - Present Kim Komoto - Present Sam Grubbs - Present Marvin Berg - Present 3. Changes to the Agenda Mayor Ralph added "Discuss Remote Meetings" after item 6. Councilmember Thomas moved to approve the agenda as presented, seconded by Sam Grubbs. The motion passed unanimously with a vote of 5-0. 4. Approval of Minutes, dated April 20, 2021 Sam Grubbs moved to approve the minutes dated April 20, 2021, seconded by Les Thomas. The motion passed unanimously with a vote of 5-0. S. Election Results City Clerk, Kim Komoto advised the recent election resulted in Marvin Berg being elected to serve his first full term from July 1, 2021- June 30, 2023. 6. Financial Reports Finance Director, Paula Painter provided details of the Cash and Investments as of June 30, 2021 and the Statement of Revenues and Expenses as of June 30, 2021. 7. Remote Meeting Discussion Members discussed the remote meeting option. Komoto confirmed that Ordinance 4406 provides that the Board can meet remotely, so long that conditions are met as detailed in the ordinance. 8. Adjournment At 3:46 p.m., Kim Komoto declared the meeting adjourned. Kimberley A. Komoto Firemen's Relief and Pension Board Secretary July 20, 2021 Page 11 CITY OF KENT FIREFIGHTERS' FIREMEN'S RELIEF AND PENSION BOARD OPERATING POLICIES 1.0 PURPOSE To establish the operating policies of the City of Kent Firefighters' Firemen's Relief and Pension Board. Such policies are applicable to all active and/or retired firefighters of the City of Kent covered by RCW 41.16 and 41.18. These polices are intended to be consistent with all applicable Gstate and local laws covering firemen's pension boards, including Chapter 2.50 of the Kent City Code related to boards and commissions. If any section of these policies are held to be in conflict with Sstate or local law, the remainder shall not be held invalid and shall remain in full force and effect. 2.0 DEFINITIONS 2.1 Application - A filed request by a member for board approval of a claim. 2.2 Claim - A filed request for reimbursement of expenses incurred for the provisions covered by this policy. 2.3 Firefighter Board Member - An active or retired firefighter covered by the Firefighters' sRelief and Pensions Act. 3.0 THE BOARD 3.1 The Board shall have the powers granted by the State Legislature in RCW Chapters 41.16 and 41.18. 3.2 Board Members - The Board shall consist of five members in accordance with RCW 41.16. Members shall be: (1) the Mayor, (2) the City Clerk, (3) a City Councilmember appointed by the Council President, (4) two regularly employed or retired firefighters elected by the firefighters, and (5) a firefighter alternate selected by the firefighter board members who shall serve as an alternate in the event of an absence of one of the regularly elected members. A. Firefighter Board Members - Firefighter Board Members shall be elected by secret ballot of the firefighters, and shall serve a two year term. In the event of a vacancy in the membership of a firefighter or retired firefighter's seat, the members shall, in the same manner, elect a successor to fulfill the duration of the vacant seat's term. B. Voting - Board members shall have one vote each. To the extent the provisions provided for by KCC 2.50.090(E)(3) and KCC 2.64.060 are met, aboard members may attend and vote in person, by telephone, or by video call. use ..f a eliabl„ cennectien is used to ensure that all ether members and the publiE attending the meeting can heaF the rnernber witheut issue. At least ene n9embeF must be physically pFesent at the Fneeting at City Hall. As provided for by KCC 2.50.120FTthree members of the Board shall constitute a quorum. A simple majority of the quorum is required to conduct business and effect payment of claims. C. Chairperson - The Chairperson of the Board shall be the Mayor. If the Board deems it necessary, a Chairperson - Pro Tern may be elected from the Board's members to serve in the absence of the Chair. The Chair-Pro Tern shall assume the duties and powers of the Chair in the Chair's absence. The Chairperson shall preside at all meetings of the Board. The Chairperson shall have all duties normally conferred by parliamentary procedures on such offices and shall perform such duties as may be requested by the Board in accordance with the position. 3.3 Secretary - The City Clerk will act as, or appoint, a secretary to the Board and shall keep meeting minutes and maintain all records as the Board shall deem necessary. 4.0 BOARD MEETINGS - GENERAL PROVISIONS 4.1 Meetings - The Board shall regularly meet on a quarterly basis, at City Hall, subject to availability of a quorum, with the time and date determined by the Board. Special meetings may be called by the Chair or by a vote of the Board, as necessary. 4.2 Public Attendance - All meetings of the Board shall be open to the public. An opportunity shall be afforded all parties to respond and present relevant evidence and argument on all issues before the Board. 4.3 Records A. Written Record of Proceedings - The minutes of the meetings shall constitute the written record of the Board. Such record shall be public and maintained by the Secretary. B. Financial Transactions — The City of Kent Finance Director, or his or her designee, is authorized to make investment decisions and to make retirement and other payments or transactions to meet the needs of the retirees and their families as directed by the Board and within the guidelines of investments allowable by Sstate law. Investment and payment decisions shall be submitted for consideration and verification at the next Firefighters' zRelief and Pension Board meeting. C. Information Relating to Firefighter Member Claims — Except where federal or state law provides otherwise, or except as may be compelled by court order or subpoena, #}medical evaluation reports and other similar documents and records relating to specific members shall not be distributed to the publicL—&fnthe media, or to a third-party who is not a representative or agent of the City or the person who is the subject of the record. Law), legal counsel shall EleteFngmne whetheF eF iget sueh Eleeungen 5.0 REVIEW OF BOARD RULES, AMENDMENTS, REVISIONS PER STATE REQUIREMENTS These Board policies shall be reviewed and revised as often as necessary. Member claims are subject to the policies in effect at the time of submission of a claim. 6.0 EFFECTIVE DATE These operating policies shall become effective immediately upon passage and adoption. Passed and adopted this 15th day of Getebef, 20212019. CITY OF KENT FIREFIGHTERS' FIRE RELIEF AND PENSION BOARD Dana Ralph, Mayor and Board Chairperson Kimberley A. Komoto, City Clerk , City Councilmember Sam Grubbs, Firefighter A' BendMarvin Berg, Firefighter