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Home My WebLink AboutCity Council Committees - Lodging Tax Advisory Committee - 04/14/2022 (2)Unless other noted, the Lodging Tax Advisory Committee meets in April and September to review grant requests. Unless otherwise noted, meetings are held in City Hall, Council Chambers, 220 Fourth Avenue South, Kent, WA, 98032 For additional information please contact City of Kent at or via email at Cityclerk@KentWA.gov. Any person requiring a disability accommodation should contact the City Clerk’s Office at 253-856-5725 in advance. For TDD relay service all Washington Telecommunications Relay Service at 7-1-1. Lodging Tax Advisory Committee Thursday, April 14, 2022 3:30 PM Chambers To listen to this meeting, call 1-888-475-4499 or 1-877-853-5257 and enter Meeting ID 867 6006 1119 Chair Bill Boyce John Casey Tim Higgins Gaila Haas Andrew Hutchison David Kwok ************************************************************** Item Description Action Speaker Time 1.Call to Order Chair 2.Roll Call Chair 3.Approval of the Agenda Chair 4.Approval of the Minutes YES Chair 01 MIN. A. Approval of February 10, 2022 Minutes YES 01 MIN. 5.Business/Discussion Items YES A. Evaluate and Score Lodging Tax Grant Applications Michelle Wilmot 90 MIN. 6.Adjournment Chair Page 1 of 3 Pending Approval Lodging Tax Advisory Committee Lodging Tax Advisory Committee-Regular Meeting Minutes February 10, 2022 Date: February 10, 2022 Time: 4:10 p.m. Place: Centennial South and North Members: Bill Boyce, Chair John Casey, Gaila Haas, Executive Director Tim Higgins, Andrew Hutchison, David Kwok, Agenda: I. Call to Order 4:10 p.m. II.Roll Call Chair Boyce - Present - Remote John Casey - Present Tim Higgins - Present David Kwok - Present Gaila Haas - Present - Remote Andrew Hutchison - Currently Expired - Present Attendee Name Title Status Arrived Bill Boyce Chair Present John Casey Present Gaila Haas Executive Director Present Tim Higgins Present Andrew Hutchison Present David Kwok Present III.Agenda Approval IV.Approval of the Minutes - October 14, 2021 Mover: David Kwok 2nd: Tim Higgins Record to show the minutes were approved with no discussion and passed unanimously 1.Approval of Minutes dated October 14, 2021 4.A Packet Pg. 2 Minutes Acceptance: Minutes of Feb 10, 2022 4:00 PM (Approval of the Minutes) Lodging Tax Advisory Committee Lodging Tax Advisory Committee-Regular Meeting Minutes February 10, 2022 Kent, Washington Page 2 of 3 Andrew Hutchison is currently ineligible to vote due to his term expiring as of January 14, 2022. MOTION: Move to approve the Minutes dated October 14, 2021 RESULT: APPROVED [UNANIMOUS] MOVER: David Kwok SECONDER: Tim Higgins AYES: Boyce, Casey, Haas, Higgins, Kwok EXCUSED: Hutchison V. Information Only - Lodging Tax Revenue Update Shane Sorenson from Finance, presenting via Zoom, is able to provide a preliminary figure for revenues received the last two month of 2021, confirming that the projections for financial impacts came almost exactly between the "high impact" and "medium impact" scenarios despite a few strong months during the 2021 late Summer months of August and September. 2021 Lodging Tax Revenue came in very close to $212,000. Impact Assumptions were calculated as follows and the referenced increase is as compared to 2020: Low Impact: 47.3% increase in 2021 per STR and Tourism Economics Group August 2021 Forecast Medium Impact: 41.7% increase in 2021 per CBRE Hotels Research September 2021 Forecast High Impact: 29.8% increase in 2021 based on Q2 & Q3 2021 Activity. The City will be evaluating revenue losses Citywide with an intent of distributing ARPA dollars to mitigate those losses. From 2020 and through 2021, it is estimated that the Lodging Tax Fund has lost approximately $300k. VI. Business Items A. Reappointment of Andrew Hutchison to the Lodging Tax Advisory Committee Andrew Hutchison's term on the Lodging Tax advisory committee has been expired as of January 14, 2022, but he has ably served this committee since 2007. Despite efforts to recruit new qualified applicants to participate on the committee, the small number of Kent hotels coupled with the strict membership qualifications required by the State, have made staffing this advisory committee particularly challenging. 4.A Packet Pg. 3 Minutes Acceptance: Minutes of Feb 10, 2022 4:00 PM (Approval of the Minutes) Lodging Tax Advisory Committee Lodging Tax Advisory Committee-Regular Meeting Minutes February 10, 2022 Kent, Washington Page 3 of 3 The committee thanks Mr. Hutchison for that service, and Chair Boyce asks if he if is willing continue as a member of the committee. Mr. Hutchison indicates that he would like to stay on as a committee member, pending council approval. The Economic & Community Development Committee will vote on recommending to Council Mr. Hutchison's reappointment to the Lodging Tax Advisory Committee at their March 14th regular meeting. B. Jay Ray Proposal for 2022 After presenting to the committee an update and results report for activities in 2021, Jay Ray presents to the committee a two tiered budget proposal for 2022 initiatives. The largest portion of their proposal is similar to the program which was approved for 2021 - a keep the lights on for the existing campaign with basic website updates and maintenance, a social media approach geared to capturing local visitors and promotion of low risk, Covid- safe destinations and events. In addition, Jay Ray are also proposing a test run of an emerging trend in technology in marketing and promotion called geo-fencing, where they use cel phone data captured in certain areas and at certain events to target those same folks with promotions for like locations and similar events. Demographic data can gleaned as well to expand the circles and capture other similar people, who would be likely to enjoy these happenings. After discussion and questions about exactly how this works and why it isn't sinister (because cell phone users must opt in to have their data captured), the committee agrees that it would be interesting to find out just how powerful a tool it can be in generating interest in Kent events and activities. The budget for these activities is $90,000. The 2nd tier of the proposal is to add back in a Media relations piece. Whereby JayRay will create content, and approach media outlets which publicize local or regional leisure destinations and activities. These efforts would occur during what are known as the "shoulder seasons" when travel and tourism activities tend to slow down, and the proposal requests an additional $8,000 budget to accomplish these tasks. The Committee agrees that this proposal is sound should proceed to council for approval. The Economic & Community Development Committee will vote on recommending to Council the full funding of this Grant to the City's Economic Development team at their March 14th regular meeting. Committee Secretary 4.A Packet Pg. 4 Minutes Acceptance: Minutes of Feb 10, 2022 4:00 PM (Approval of the Minutes) LODGING TAX ADVISORY COMMITTEE 220 Fourth Avenue South Kent, WA 98032 DATE: April 14, 2022 TO: Lodging Tax Advisory Committee SUBJECT: Evaluate and Score Lodging Tax Grant Applications MOTION: Recommend to Council LTAC winners and funding levels for applications submitted during the Spring 2022 grant application cycle. SUMMARY: The March 2022 funding cycle is to support events occurring in 2022 and Early 2023. Lodging tax revenues returned to the City which generated them are to be utilized to promote business and leisure travel. Special to Fiscal Year 2022, the Kent City Council approved the allocation of federal ARPA funds to restore city revenues lost due to pandemic related impacts. This has provided funding capacity comparable to pre-pandemic years with normal lodging tax revenue receipts. Successful applications and the funds awarded will be considered by the Economic & Community Development Committee prior to final acceptance by the Kent City Council in May or Early June. Awardees will receive 50% of the awarded funds up front, with the remainder awarded at the project conclusion in either 2022 or 2023. Exhibits: February 2022 Preliminary Lodging Tax Operating Budget Summary Table and Grant Application Review Packet BUDGET IMPACT: No impact to City’s general fund budget SUPPORTS STRATEGIC PLAN GOAL: Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. PRELIMINARY February 2022 Lodging Tax Operating Report (PDF) 2. Spring 2022 Grant Applications Review Packet (PDF) 5.A Packet Pg. 5 2018 2019 2020 2021 2022 2022Actual Actual Actual Prelim Adj Budget YTDBeginning Fund Balance457,556 336,486 185,546 73,398 131,950 131,950 RevenuesLodging Tax 312,813 306,055 155,591 222,759 296,930 30,897 Transfer In - General Fund285,000 285,000 Interest Income 7,682 8,533 2,793 1,508 810 120 Total Revenues320,495 314,588 158,384 224,267 582,740 316,017 ExpendituresProjects & Events*** 423,868 455,202 205,148 136,500 485,000 - Allocations 17,698 10,325 65,384 29,220 24,050 2,347 Total Expenditures441,566 465,527 270,532 165,720 509,050 165,720 Change in Fund Balance (121,071) (150,940) (112,148) 58,547 73,690 150,298 Ending Fund Balance 336,486 185,546 73,398 131,946 205,640 282,248 Finance Policy: $50,000 minimum fund balanceLodging Tax Operating Fund ReportPRELIMINARY February 28, 20225.A.aPacket Pg. 6Attachment: PRELIMINARY February 2022 Lodging Tax Operating Report (3111 : Evaluate and Score First Quarter2020 2021 2020 2021 2020 2021 2020 2021RevenuesLodging Tax19,555 11,155 (8,400) -43.0%11,429 11,141 (289) -2.5%5,688 13,698 8,010 140.8% 36,673 35,994 (679) -1.9%Interest Income402 197 (205) -50.9% 238 65 (173) -72.6% 234 39 (195) -83.4% 874 301 (573) -65.5%Total Revenues19,957 11,352 (8,605) -43.1% 11,667 11,206 (461) -4.0% 5,922 13,737 7,815 132.0% 37,547 36,295 (1,252) -3.3%Total Expenditures448 6,599 6,151 50,717 29,103 (21,613) 35,592 6,601 (28,991) 86,757 42,304 (44,453)Lodging Tax#DIV/0!Net Revenues19,509 4,753 (14,756) -75.6% (39,049) (17,898) 21,152 -54.2% (29,669) 7,136 36,805 -124.1% (49,210) (6,008) 43,202 -87.8%Second Quarter2020 2021 2020 2021 2020 2021 2020 2021RevenuesLodging Tax12,244 16,336 4,092 33.4%16,925 17,850 925 5.5%14,750 22,015 7,266 49.3% 43,919 56,201 12,283 28.0%Interest Income346 29 (317) -91.6% 97 28 (70) -71.6% 129 16 (113) -87.9% 573 73 (500) -87.3%Total Revenues12,590 16,365 3,775 30.0% 17,022 17,877 855 5.0% 14,879 22,031 7,152 48.1% 44,491 56,274 11,783 26.5%Total Expenditures55,808 8,099 (47,709) -85.5% 14,340 32,040 17,700 123.4% 3,064 6,130 3,066 100.1% 73,213 46,269 (26,943) -36.8%Net Revenues(43,218) 8,266 51,484 -119.1% 2,682 (14,163) (16,845) -628.1% 11,815 15,901 4,086 34.6% (28,721) 10,004 38,726 -134.8%2,347Third Quarter2020 2021 2020 2021 2020 2021 2020 2021RevenuesLodging Tax13,638 26,950 13,311 97.6%14,843 28,082 13,240 89.2%13,211 24,644 11,433 86.5% 41,692 79,676 37,984 91.1%Interest Income111 23 (89) -79.6% 183 47 (136) -74.3% 194 64 (130) -66.8% 488 134 (354) -72.5%Total Revenues13,750 26,972 13,223 96.2% 15,025 28,129 13,104 87.2% 13,405 24,708 11,303 84.3% 42,179 79,810 37,630 89.2%Total Expenditures3,969 2,913 (1,056) -26.6% 5,658 16,821 11,163 197.3% 6,926 6,188 (737) -10.6% 16,553 25,922 9,369 56.6%Net Revenues9,781 24,060 14,279 146.0% 9,367 11,308 1,941 20.7% 6,479 18,520 12,041 185.8% 25,627 53,888 28,261 110.3%Fourth Quarter2020 2021 2020 2021 2020 2021 2020 2021RevenuesLodging Tax13,142 19,992 6,850 52.1% 10,625 15,985 5,359 50.4% 9,541 14,912 5,371 56.3% 33,308 50,889 17,581 52.8%Interest Income88 74 (14) -16.0% 114 55 (59) -51.9% 656 72 (584) -89.0% 858 201 (657) -76.6%Total Revenues13,230 20,066 6,836 51.7% 10,739 16,040 5,300 49.4% 10,197 14,984 4,787 46.9% 34,166 51,090 16,923 49.5%Total Expenditures11,440 23,236 11,796 103.1% 4,029 6,969 2,941 73.0% 78,541 21,020 (57,521) -73.2% 94,010 51,225 (42,784) -45.5%Net Revenues1,790 (3,171) (4,960) -277.2% 6,711 9,070 2,360 35.2% (68,344) (6,035) 62,308 -91.2% (59,843) (135) 59,708 -99.8% 2021 vs. 2020 Comparison by Month Using Month of Tax Revenue ActivityTotal Q2Increase / (Decrease)Jan Activity (March Tax Receipts) February Activity (April Tax Receipts)Increase / (Decrease)March Activity (May Tax Receipts)Increase/(Decrease)Total Q1Increase/(Decrease)Total Q4December Activity (Feb Tax Receipts)Increase/(Decrease)Lodging Tax Operating FundApril Activity (June Tax Receipts) May Activity (July Tax Receipts)Increase/(Decrease) Increase/(Decrease)Increase/(Decrease) Increase/(Decrease)Increase/(Decrease) Increase/(Decrease)Increase/(Decrease) Increase/(Decrease)July Activity (Sep Tax Receipts)November Activity (Jan Tax Receipts)Total Q3August Activity (Oct Tax Receipts) September Activity (Nov Tax Receipts)June Activity (August Tax Receipts)Increase/(Decrease)Increase/(Decrease)Increase/(Decrease)October Activity (Dec Tax Receipts)5.A.aPacket Pg. 7Attachment: PRELIMINARY February 2022 Lodging Tax Operating Report (3111 : Evaluate and Score 2021 vs. 2020 Comparison by Month Using Month of Tax Revenue ActivityLodging Tax Operating FundMonth of OccupancyRevenue To City2019 2020 2021Percent VarianceNovember January18,304 17,381 10,625 -38.9%December February16,576 17,708 9,541 -46.1%January March18,600 19,555 11,155 -43.0%February April18,373 11,429 11,141 -2.5%March May22,597 5,688 13,698 140.8%April June22,730 12,244 16,336 33.4%May July25,927 16,925 17,850 5.5%June August36,190 14,750 22,015 49.3%July September36,503 13,638 26,950 97.6%August October38,724 14,843 28,082 89.2%September November28,219 13,211 24,644 86.5%October December23,103 13,142 19,992 52.1%Year End Adjustment209 (14,923) 10,731Total YTD 306,055 155,591 222,759Lodging Tax Revenue5.A.aPacket Pg. 8Attachment: PRELIMINARY February 2022 Lodging Tax Operating Report (3111 : Evaluate and Score Org Name Contact Address 1 email EventAmount requestedEvent/Project Budget DatesEvent LocationEst. attendanceSeattle Thunderbirds Hockey Club Jason Thomsen625 West James Kent, WA 98032jasont@seattlethunderbirds.com2022/2023 T‐Birds Season Marketing Campaign 70,500.00 70,500.00Fall 2022‐ Spring 2023ShoWare + Away Game Venues180,000 + Hockey FansWomen in Manufacturing Jessica Kinman6227 95th Place SW, Mukilteo, WA 98275jkinman@amazon.comManufacturing Fundamentals Series ‐ 9 part series 10,000.00 25,000.00Fall 2022‐ Spring 2023 Blue Origin 100 per sessionKent Downtown Partnership Gaila Gutierrez202 W. Gowe Street Kent, WA 98032Gaila Gutierrez <GGutierrez@kentdowntown.org>Meeker Street Nerd Party 6,800.00 6,800.00 February 25, 2023314 Meeker Street + Environs 750+Kent Downtown Partnership Gaila Gutierrez202 W. Gowe Street Kent, WA 98032Gaila Gutierrez <GGutierrez@kentdowntown.org>Cajun Music Festival 10,000.00 10,000.00 August 19, 2022Burlington Green2000+Kent Chamber of Commerce Zenovia Harris524 W. Meeker Street, #1 Kent, WA 98032zharris@kentchamber.comTourism Infrastructure 67,100.00135,000.002022 Program Year524 W. Meeker Street, #1 Kent, WA 98032n/a daily visitor traffic ‐ weekday opsKent International Festival Nancy SkiptionP.O. Box 6434 Kent, WA 98064‐6434nancy@simplycelebrations.comKent International Festival 10,000.00 40,830.00 June 18, 2022 ShoWare 6000‐7000Gut Check TornamenMarc Kaye5117 Windermere Drive SE Olympia, WA 98501marcglobal1@yahoo.comGut Check Wrestling Tournament ‐ Summer Edition 30,000.00 75,000.00June 27‐29ShoWare 4000‐5000Food Northwest Pamela Barrow8338 NE Alderwood Rd. #160 Portland, OR 97220pbarrow@foodnw.comFood Processing Hot Topics Forum 25,812.00 79,074.00Nov. 7‐8, 2022GRC Event Center 500Pacific NW AerospacNikki Malcom16625 Redmond Way, Redmond, WA 98052nmalcom@pnaa.netTech Innovation Conference & Expo 35,000.00 72,000.00Sept. 14‐15 2022ShoWare350265,212.00Spring 2022 Lodging Tax Grant Applicants and Events5.A.bPacket Pg. 9Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant From:LTAC@KentWA.gov To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya Subject:LTAC Grant Application Date:Thursday, March 10, 2022 12:44:17 PM EXTERNAL EMAIL A new entry to a form/survey has been submitted. Form Name:LTAC Grant Application - Spring 2022 Date & Time:03/10/2022 12:44 pm Response #:25 Submitter ID:33311 IP address:96.93.106.249 Time to complete:51 min. , 39 sec. Survey Details Page 1 General Information This grant application period is for activities and projects in 2022 - 2023. Lodging Tax grant applications are submitted electronically and must be received by midnight on Thursday, March 31, 2022. If for some reason you’re unable to submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov. Incomplete and/or late applications will not be considered. All applications received become public records. 1.Title of the Event/Activity 10 Word Limit 2022-23 Seattle Thunderbirds 2.Proposed Location, Event/Activity, if applicable accesso ShoWare Center - 625 West James St. - Kent, WA 98032 3.Grant Amount Requested (Whole numbers, no punctuation, ex. 400, 2000...) 70500 4.Total Project Cost (Whole numbers, no punctuation, ex. 400, 70500 5.A.b Packet Pg. 10 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 2000...) 5.Name of Organization 10 Word Limit Seattle Thunderbirds Hockey Club Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization. 6.First and Last Name Jason Thomsen 7.Title VP Corporate Partnerships 8.Mailing Address 625 West James Kent, WA 98032 9.Phone 253-856-6834 10.Email jasont@seattlethunderbirds.com 11.Federal Tax ID Number 61-1855810 Page 2 Event/Activity Information This information will be referenced by the Lodging Tax Advisory Committee during the grant application review period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and copying to the online form). Portions of responses exceeding the word limit may not be considered. 12.Check all categories that apply to this application: [×] Leisure or business tourism promotion/marketing by a non-profit or the City [×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers 13.Describe your business or leisure travel-related activity or event and target audience. What methods 5.A.b Packet Pg. 11 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) will you use to promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)? 250 Word Limit The Seattle Thunderbirds will play 68 games during the 2022-23 season. We will be traveling throughout Washington, into Oregon and across Western Canada and Visit Kent will go with us. And our bus, when it rolls down the street or into town, we draw attention... and you are right there with us. In addition, we will incorporate Visit Kent in our Radio Broadcasts, on Television, on our Stream and more. And by being incorporated into the broadcast, you are not just "noise" but part of the program. 14.How does your project/event promote a positive image for Kent as business or leisure destination? 250 Word Limit Being tied to the team, you show that Kent is a fun, active destination location. Come to Kent to watch the T-Birds but stay and see everything Kent has to offer. 15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional, corporate, business and/or civic organization support)? 250 Word Limit This is an advertising channel for Visit Kent on so many levels. Corporate business (teams send their scouts to Kent to watch the games), players and parents stay for training camp, parents weekend, and visits to the area... this is also a community investment as we traditionally bring over 180,000 fans to the community that would otherwise not be coming to Kent. 16.Applicants are encouraged to seek multiple sources of revenue. What other revenue sources will be used to support this project/event? Are you applying for Lodging Tax Funds from another municipality? If yes, list the other jurisdiction(s) and amount(s) requested. 250 Word Limit No, we are not applying from other municipalities... 17.If only partial funding is available, can the project/event be modified and still continue? Please explain how. 250 Word Limit Yes, we can adjust the package if needed to fit the available funding. 18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is associated with an existing project/event - in operation for more than three years - it must be for expansion or enhancements that are clearly defined or measurable. Please describe. 250 Word Limit This funding is to bring back the promotional and story telling elements that went away during the 2021-22 season. As a sign of our commitment to the city and the community, during the 2021-22 season, we continued to keep your package in place at no cost to you. We fully understand the situation you were put in due to the unprecedented pandemic, but also wanted to show our commitment to the community to do our part to help where we could during these times. We are now getting back to "normal" and look forward to renewing our relationship after a season off, and agreeing to taking a fraction of the originally agreed upon contract for the 2020-21 season. Page 3 5.A.b Packet Pg. 12 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Scope of Work This information will be used to generate a one-page Scope of Work for contracting purposes if your event/activity is awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point should reference key objectives or milestones. 19.Goals Bullet 1 - 30 Word Limit To educate people from around the region all that Kent has to offer and what makes Kent a destination. In doing this we will increase travel to Kent, overnight stays, dining and highlight other events to do while here in Kent. Bullet 2 - 30 Word Limit We will take your messaging with us as we travel across Washington, Northern Oregon and all across Western Canada. Bullet 3 - 30 Word Limit We will take your messaging and put it on radio, television, streaming and through our social media platforms to reach beyond the walls of the arena. Bullet 4 - 30 Word Limit We will send your message to ticket holders before they head to the games so they can plan their time in Kent to maximize their opportunity to stay, dine and play in Kent. Bullet 5 - 30 Word Limit Not answered 20.Outcomes / Deliverables Bullet 1 - 30 Word Limit As the premier event in Kent, we are planning on returning to the 180,000+ attendance levels that we had before the pandemic. As the vaccine mandates have been lifted, we are already seeing a major shift back toward traditionally normal levels. The pent up demand and excitement around hockey should really catapult us forward as the game continues to grow in the region. Bullet 2 - 30 Word Limit We are taking you with us, on our TV broadcasts, radio broadcast, streaming broadcasts and more. This means you will go with us as eyes of hockey fans return and are ready to enjoy getting back to "normal". Bullet 3 - 30 Word Limit Not answered Bullet 4 - 30 Word Limit Not answered Bullet 5 - 30 Word Limit Not answered 21.Estimated Completion Date Bullet 1 - 30 Word Limit The season will start in September of 2022 and will run into early April 2023 with playoffs to follow. You will be with us all season long and throughout the footprint of the Western Hockey League. 22.Success Measures 5.A.b Packet Pg. 13 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Bullet 1 - 30 Word Limit We will once again host over 1,000 room nights. In addition we will put you on the TV in Seattle, Portland and Spokane (when we play each of those teams on television). We will put you on the radio airwaves as well as stream the radio broadcast across the US and Canada. Bullet 2 - 30 Word Limit Not answered Bullet 3 - 30 Word Limit Not answered 23.Outline the timeline and milestones for project completion into a list. Include dates and expectations for key activities. 250 Word Limit July 2022 - Schedule release August 2022 - Promotional calendar release late August 2022 - training camp begins and players come to camp and stay in Kent September 2022 - all creative due for the start of the season mid September 2022 - television schedule released end of September 2022 - start of the season February 2023 - parents weekend, staying in Kent early April 2023 - end of regular season 24.What is the projected overall attendance at your proposed event/activity? 10 Word Limit, number or range acceptable 180000 25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations? 10 Word Limit, number or range acceptable 2500 26.Additional Forms If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please submit the following forms to LTAC@KentWA.gov: Vendor Form for Grant Recipient (PDF) Form W-9 (PDF) Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF) You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov. Be sure to note the name of your organization and activity/project referenced in your application in the email subject line. Keep the size of each email, with attachments, to less than 10 MB. 27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that: If awarded, my organization will enter into a contract with the City of Kent and provide liability 5.A.b Packet Pg. 14 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) insurance for the duration of the contract naming the City as an additional insured. Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100 have been submitted to the City, as well as a report documenting economic impact results in a format determined by the City. The certification field is required and cannot be left blank. [×] Thank you, City of Kent This is an automated message generated by Granicus. Please do not reply directly to this email. 5.A.b Packet Pg. 15 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) From:LTAC@KentWA.gov To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya Subject:LTAC Grant Application Date:Wednesday, March 9, 2022 10:32:01 PM EXTERNAL EMAIL A new entry to a form/survey has been submitted. Form Name:LTAC Grant Application - Spring 2022 Date & Time:03/09/2022 10:31 pm Response #:24 Submitter ID:33300 IP address:2601:601:9900:6aa4:906e:4c08:c3be:e343 Time to complete:20 min. , 18 sec. Survey Details Page 1 General Information This grant application period is for activities and projects in 2022 - 2023. Lodging Tax grant applications are submitted electronically and must be received by midnight on Thursday, March 31, 2022. If for some reason you’re unable to submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov. Incomplete and/or late applications will not be considered. All applications received become public records. 1.Title of the Event/Activity 10 Word Limit Manufacturing Fundamental Series 2.Proposed Location, Event/Activity, if applicable Blue Origin 3.Grant Amount Requested (Whole numbers, no punctuation, ex. 400, 2000...) 10000 4.Total Project Cost (Whole numbers, no punctuation, ex. 400, 25000 5.A.b Packet Pg. 16 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 2000...) 5.Name of Organization 10 Word Limit Women in Manufacturing Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization. 6.First and Last Name Jessica Kinman 7.Title Vice Chair 8.Mailing Address 6227 95th PL SW Mukilteo, WA 98275 9.Phone 425-737-0327 10.Email jlkinma@amazon.com 11.Federal Tax ID Number 47-3472686 Page 2 Event/Activity Information This information will be referenced by the Lodging Tax Advisory Committee during the grant application review period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and copying to the online form). Portions of responses exceeding the word limit may not be considered. 12.Check all categories that apply to this application: [×] Leisure or business tourism promotion/marketing by a non-profit or the City [×] Operational expenses for a tourism-related facility operated by a non-profit or the City [×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers 13.Describe your business or leisure travel-related activity or event and target audience. What methods 5.A.b Packet Pg. 17 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) will you use to promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)? 250 Word Limit Women in Manufacturing WA is hosting our next educational program series that will be featuring the 9 organizations within a manufacturing company, tours of the facilities, speaker panels with subject matter experts, educational on terminology. We are working with our National organization and our local videographers on compiling these into a virtual learning series to be shared across many organizations to help educate on what these organizations do. We will be partnering with New Mercury, Blue Origin's women's group to host the engineering portion of that series in Kent. We will also be partnering with the Seattle SME Chapter to further market to students in the engineering field. We will be promoting this series of events through multiple organizations both local and nationally, through social media and through our economic development & ecommerce partnerships. We will be working on expanding this event to potentially a multi tour event and hosting students. 14.How does your project/event promote a positive image for Kent as business or leisure destination? 250 Word Limit We are featuring Kent as a leader in the support and opportunities for their manufacturing companies. We are currently in the process of assisting the Economic Development team in a bid to host WiM National Summit for 2023 or 2024 that targets 1,000 attendees, many that fly in for this event from all over the US. 15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional, corporate, business and/or civic organization support)? 250 Word Limit Kent would be exhibited as a key sponsor to the educational series as well as the engineering event here in Kent. We do have the possibility for some additional events in the future for the 2023 topics. We would love support in getting MFG businesses involved for the event series. 16.Applicants are encouraged to seek multiple sources of revenue. What other revenue sources will be used to support this project/event? Are you applying for Lodging Tax Funds from another municipality? If yes, list the other jurisdiction(s) and amount(s) requested. 250 Word Limit WiM is a non-profit and the majority of funds are acquired through our sponsors and registration fees from events throughout the year. If we expand the tour to include potentially multiple location such as Leostellar or Paccar and we can provide transportation we will expand and look to have possibility Tukwilla help sponsor too. 17.If only partial funding is available, can the project/event be modified and still continue? Please explain how. 250 Word Limit Yes, we would love to help use the funds towards the educational series and would offer the final product as an available series to the City of Kent for both promotion and educational programming. 18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is associated with an existing project/event - in operation for more than three years - it must be for expansion or enhancements that are clearly defined or measurable. Please describe. 250 Word Limit A new project/event 5.A.b Packet Pg. 18 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Page 3 Scope of Work This information will be used to generate a one-page Scope of Work for contracting purposes if your event/activity is awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point should reference key objectives or milestones. 19.Goals Bullet 1 - 30 Word Limit Provide exposure to companies and individuals on what is offered and available in regards to Manufacturing in the Kent area and have companies and organizations share their experiences, provide educational content for students and to attract new talent to the area. Bullet 2 - 30 Word Limit Creation of a 9 part educational series for MFG throughout the year Bullet 3 - 30 Word Limit Execution of the Engineering Series in the City of Kent with a MFG tour at Blue Origin and possibly multi tour locations Bullet 4 - 30 Word Limit Joint partnership with Seattle SME Chapter to bring in additional students and host a "Sponsor a Student" campaign Bullet 5 - 30 Word Limit Set-up and plan traveling dinners for those attendees that pre-register 20.Outcomes / Deliverables Bullet 1 - 30 Word Limit As a Women in Manufacturing organization, our organization will promote Kent as a diverse leader in the Manufacturing Industry and will share their vision to grow opportunities for manufacturing companies and individuals looking for manufacturing careers to our internal network of 11,000 members and to the local organizations and schools within the region. Bullet 2 - 30 Word Limit WiM will promote the City of Kent as a Gold Sponsorship and offer the full sponsorship packaging, continued advertising and available attendee slots for future WiM Washington events Bullet 3 - 30 Word Limit WiM Washington Chapter will promote internally to their 30 chapters, 11,000 members and 250 corporate members Bullet 4 - 30 Word Limit WiM Washington Chapter will promote externally to their current and growing 706 LinkedIn followers, local WIM Corporate sponsored companies and partner organizations. Bullet 5 - 30 Word Limit Not answered 21.Estimated Completion Date 5.A.b Packet Pg. 19 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Bullet 1 - 30 Word Limit Engineering Series is planned for Sept 2022 to give some flexibility with Covid for a better in-person experience. All content will be locked down by Aug 1st and words of the week postings will begin on social media. Speakers and Panelist will be confirmed in July. 22.Success Measures Bullet 1 - 30 Word Limit 100 event attendees will be exposed to the engineering talent and MFG opportunities in Kent Bullet 2 - 30 Word Limit Registered attendees Bullet 3 - 30 Word Limit Number of sponsored students 23.Outline the timeline and milestones for project completion into a list. Include dates and expectations for key activities. 250 Word Limit Event Focal Identified - 06/2022 Administrative Pre-Event - 07/2022 Location locked down - 07/2022 Date locked down - 07/2022 Marketing - 07/2022 Registration and Marketing coordinated with SME - 07/2022 Registration added to WIM National Site - 07/2022 Site Logistics Completed - 07/2022 Sponsor Identified - 06/2022 Speakers Identified - Add in suggestions & contact info - 07/2022 Speakers Confirmed - 08/2022 Speaker Dry Run - 08/2022 Catering Booked - 08/2022 MFG Fundamental Block Media Post - 08/2022 Words of the Week on Linked In - 08/2022 SME Interview for Workbook - 09/2022 Takeaway Flyers - 09/2022 Administrative Post-Events - 09/2022 24.What is the projected overall attendance at your proposed event/activity? 10 Word Limit, number or range acceptable 100 25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations? 10 Word Limit, number or range acceptable 15 26.Additional Forms If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please submit the following forms to LTAC@KentWA.gov: Vendor Form for Grant Recipient (PDF) 5.A.b Packet Pg. 20 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Form W-9 (PDF) Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF) You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov. Be sure to note the name of your organization and activity/project referenced in your application in the email subject line. Keep the size of each email, with attachments, to less than 10 MB. 27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that: If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the duration of the contract naming the City as an additional insured. Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100 have been submitted to the City, as well as a report documenting economic impact results in a format determined by the City. The certification field is required and cannot be left blank. [×] Thank you, City of Kent This is an automated message generated by Granicus. Please do not reply directly to this email. 5.A.b Packet Pg. 21 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) From:LTAC@KentWA.gov To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya Subject:LTAC Grant Application Date:Tuesday, March 15, 2022 6:14:12 PM EXTERNAL EMAIL A new entry to a form/survey has been submitted. Form Name:LTAC Grant Application - Spring 2022 Date & Time:03/15/2022 6:13 pm Response #:25 Submitter ID:33394 IP address:23.25.131.66 Time to complete:43 min. , 34 sec. Survey Details Page 1 General Information This grant application period is for activities and projects in 2022 - 2023. Lodging Tax grant applications are submitted electronically and must be received by midnight on Thursday, March 31, 2022. If for some reason you’re unable to submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov. Incomplete and/or late applications will not be considered. All applications received become public records. 1.Title of the Event/Activity 10 Word Limit Meeker Street Nerd Party 2.Proposed Location, Event/Activity, if applicable 314 W. Meeker Street, Kent WA 98032 3.Grant Amount Requested (Whole numbers, no punctuation, ex. 400, 2000...) 6800 4.Total Project Cost (Whole numbers, no punctuation, ex. 400, 6800 5.A.b Packet Pg. 22 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 2000...) 5.Name of Organization 10 Word Limit Kent Downtown Partnership Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization. 6.First and Last Name Gaila Haas 7.Title Executive Director 8.Mailing Address 202 W. Gowe Street Kent WA 98032 9.Phone 125-381-3697 10.Email ggutierrez@kentdowntown.org 11.Federal Tax ID Number 91-1573465 Page 2 Event/Activity Information This information will be referenced by the Lodging Tax Advisory Committee during the grant application review period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and copying to the online form). Portions of responses exceeding the word limit may not be considered. 12.Check all categories that apply to this application: [×] Leisure or business tourism promotion/marketing by a non-profit or the City [×] Operational expenses for a tourism-related facility operated by a non-profit or the City [×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers 5.A.b Packet Pg. 23 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 13.Describe your business or leisure travel-related activity or event and target audience. What methods will you use to promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)? 250 Word Limit The Meeker Street Nerd Party is a one-day event that celebrates the "cool nerd" culture and businesses in downtown Kent. The target audience is families, youth and adults who follow the sci-fi, cosplay and nerd conferences (cons) and intended to appeal to residents and visitors of all ages through entertainment and attractions. Promotion and marketing focus will be in King, So. King and Pierce Counties. We will be using printed promo materials, print and digital advertising, social media campaigns, signage, banners and A-boards, NextDoor.com Meetup.com, Eventbrite, KDP e-blasts, press releases, online calendars, radio and media contacts. Additionally, we can market to social media followers of our nerd businesses: Retro Emporium, Page Turner Books, PTB Comics & Manga, Game Kastle and other businesses who are not nerd centric but will participate in the event. 14.How does your project/event promote a positive image for Kent as business or leisure destination? 250 Word Limit Downtown Kent has number of nerd businesses that embrace this unique culture and attract people from around the region. In 2020, the nerd businesses (Retro emporium and Page Turner Books) produced a nerd party event that attracted 150-200 people. In 2021, these businesses approached KDP to help amplify and grow the event. We produced an event on Saturday, February 26, 2022, which attracted an estimated 750 people between 4:00 - 8:00 pm. This estimate was based on pre-registrations on Eventbrite, the nerd business social media pages and visual estimates. The feedback was overwhelming positive from attendees and considered highly successful. We know the event drew people from Seattle, Tacoma and event as far as Bainbridge Island. This event promotes Downtown Kent as a destination for Comic and SciFi cons (conventions) and Cosplayers of all types. Downtown is also becoming known for the nerd niche and attracting people from around the region. Additionally, ShoWare may also be producing Con events, which downtown Kent will piggyback on to draw more people into downtown to dine, shop and stay over night. 15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional, corporate, business and/or civic organization support)? 250 Word Limit In 2022, we had 7 businesses participating (Retro Emporium, Page Turner Books, PTB Comics & Manga, Sweet Themes Bakery, Moore than Rocks and Pied Piper Pub and Big Wu Fitness). We also had a major presence by Sealug (Seattle Lego User Group), who brought elaborate exhibits which were displayed at Big Wu Fitness. Local business Party Tents and Rents sponsored tables, chairs, stanchions and table dressings. Sweet Themes Bakery created branded Nerd Party cupcakes and other nerdy treats; Pied Piper offered nerd trivia and nerd drink specials. We are looking to expand the event to include more businesses throughout downtown, as well as attracting gaming stores, artists and vendors. 16.Applicants are encouraged to seek multiple sources of revenue. What other revenue sources will be used to support this project/event? Are you applying for Lodging Tax Funds from another municipality? If yes, list the other jurisdiction(s) and amount(s) requested. 5.A.b Packet Pg. 24 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 250 Word Limit We are not applying for LTAC funds from another municipality; we will seek corporate sponsorships through outreach to businesses. 17.If only partial funding is available, can the project/event be modified and still continue? Please explain how. 250 Word Limit With the success of the 2022 event, the participating small businesses were overwhelmed with number of people that showed up, many who waited in long lines to get into the shops and see displays. It's important the visitor experience is positive. For the next event, we will propose a street closure to accommodate more people. Given the time of year (February), it will be challenging to produce this event and grow it without sufficient funding (specifically outdoor equipment like tents, lights, toilets, etc). If we are granted partial funding, we will produce the event, but will need to modify the scale. 18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is associated with an existing project/event - in operation for more than three years - it must be for expansion or enhancements that are clearly defined or measurable. Please describe. 250 Word Limit The funding will be used for a new event; which we hope will continue to grow in the years to come. Page 3 Scope of Work This information will be used to generate a one-page Scope of Work for contracting purposes if your event/activity is awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point should reference key objectives or milestones. 19.Goals Bullet 1 - 30 Word Limit The goal of this event is to promote and expose the cool nerd culture that continues to develop in downtown Kent; attract visitors and potential entice more nerd businesses. This event is the outcome of KDP conversations with local businesses and community who desire a new and interesting attraction to our downtown. It's also a collaboration effort with our downtown businesses. We plan to bring the festive, color and vibrancy of New Orleans to the Kent community. There are no other family friendly festivals like it in our region; we'd like to be the first to grab this market and grow it moving forward. The event will feature live music performances, 2nd line parade, food booths, vendors, BBQ cookoff, a beer/wine garden and "gaterville" (an interactive live alligator exhibit contracted through Monroe Reptile Zoo who have a following of over 45K. KDP's mission is to create, promote and enhance vitality and culture in downtown Kent. Music and arts attract people who spend more time in our downtown shopping, exploring and enjoying the restaurants. 5.A.b Packet Pg. 25 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) KDP intends to promote music and art programs to gain popularity and momentum each year exhibiting downtown Kent as entertainment hub. The primary goal for all KDP events is to promote our amenities and continue to build strong community by endearing residents and visitors to historic downtown Kent. A secondary goal is to position Kent as a entertainment and arts destination on the south end. Bullet 2 - 30 Word Limit The last few decades have unraveled the seclusion of nerd culture, carrying nerd hobbies and subjects into mainstream territory for everyone to enjoy. Our goal is the event and nerd businesses amplify this culture to create a vibe and draw people into downtown Kent. Bullet 3 - 30 Word Limit The event will be advertised as family friendly and intended to appeal to residents and visitors of all ages through variation in entertainment and attractions. Bullet 4 - 30 Word Limit Not answered Bullet 5 - 30 Word Limit Not answered 20.Outcomes / Deliverables Bullet 1 - 30 Word Limit Produce a unique, family friendly and nerd niche event. Promote downtown Kent as a destination via marketing focus in King, So. King and Pierce Counties; Retro, Page Turner and PTB Comics (4K followers); KDP followers (2900), Eblast (3100 recipients) Bullet 2 - 30 Word Limit One of KDP's biggest challenges is getting people to know about downtown and our events. This is an area we need help getting the word out. Strong marketing efforts help keep Downtown Kent in the spotlight. Bullet 3 - 30 Word Limit Not answered Bullet 4 - 30 Word Limit Not answered Bullet 5 - 30 Word Limit Not answered 21.Estimated Completion Date Bullet 1 - 30 Word Limit The event is estimated to be held on Saturday, February 25, 2023 -- between hours of 4:00 - 8:00 pm 22.Success Measures Bullet 1 - 30 Word Limit Our goal would be to attract 1000+ event attendees throughout the day. Success would also be measured by pre-registrations for free tickets, as well as level of interest and participation of local businesses, vendors and talent. Bullet 2 - 30 Word Limit Not answered Bullet 3 - 30 Word Limit Not answered 5.A.b Packet Pg. 26 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 23.Outline the timeline and milestones for project completion into a list. Include dates and expectations for key activities. 250 Word Limit August 2022: Establish planning team, create graphics, secure sponsors September-December 2022: monthly planning meetings, secure artists and vendors December 2022: announce event January 2023: Press release, promotion, February 2023: event day March 2023: Post event recap, success measurables 24.What is the projected overall attendance at your proposed event/activity? 10 Word Limit, number or range acceptable 1000-1500 25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations? 10 Word Limit, number or range acceptable 25-45 26.Additional Forms If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please submit the following forms to LTAC@KentWA.gov: Vendor Form for Grant Recipient (PDF) Form W-9 (PDF) Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF) You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov. Be sure to note the name of your organization and activity/project referenced in your application in the email subject line. Keep the size of each email, with attachments, to less than 10 MB. 27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that: If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the duration of the contract naming the City as an additional insured. Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100 have been submitted to the City, as well as a report documenting economic impact results in a format determined by the City. The certification field is required and cannot be left blank. 5.A.b Packet Pg. 27 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) [×] Thank you, City of Kent This is an automated message generated by Granicus. Please do not reply directly to this email. 5.A.b Packet Pg. 28 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) From:LTAC@KentWA.gov To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya Subject:LTAC Grant Application Date:Friday, March 18, 2022 4:23:14 PM EXTERNAL EMAIL A new entry to a form/survey has been submitted. Form Name:LTAC Grant Application - Spring 2022 Date & Time:03/18/2022 4:23 pm Response #:28 Submitter ID:33455 IP address:23.25.131.66 Time to complete:6 min. , 32 sec. Survey Details Page 1 General Information This grant application period is for activities and projects in 2022 - 2023. Lodging Tax grant applications are submitted electronically and must be received by midnight on Thursday, March 31, 2022. If for some reason you’re unable to submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov. Incomplete and/or late applications will not be considered. All applications received become public records. 1.Title of the Event/Activity 10 Word Limit Cajun Music Fest 2.Proposed Location, Event/Activity, if applicable Burlington Green Park & Railroad Ave 3.Grant Amount Requested (Whole numbers, no punctuation, ex. 400, 2000...) 10000 4.Total Project Cost (Whole numbers, no punctuation, ex. 400, 10000 5.A.b Packet Pg. 29 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 2000...) 5.Name of Organization 10 Word Limit Kent Downtown Partnership Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization. 6.First and Last Name Gaila Haas 7.Title Executive Director 8.Mailing Address 202 W. Gowe Street Kent WA 98032 9.Phone 125-381-3697 10.Email ggutierrez@kentdowntown.org 11.Federal Tax ID Number 91-1573465 Page 2 Event/Activity Information This information will be referenced by the Lodging Tax Advisory Committee during the grant application review period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and copying to the online form). Portions of responses exceeding the word limit may not be considered. 12.Check all categories that apply to this application: [×] Leisure or business tourism promotion/marketing by a non-profit or the City [×] Operational expenses for a tourism-related facility operated by a non-profit or the City [×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers 5.A.b Packet Pg. 30 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 13.Describe your business or leisure travel-related activity or event and target audience. What methods will you use to promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)? 250 Word Limit The Cajun Fest is a one-day cajun food and music festival at Railroad Ave and Burlington Green Park. The event will include 3-5 live music performances, Cajun/soul food vendors, beer garden, a Second Line Parade, vendors and kids activities. The target audience is families and outdoor and live music enthusiasts. The event will be advertised as family friendly and intended to appeal to residents and visitors of all ages through variation in music, entertainment and attractions. Promotion and marketing focus will be in King/So King/Pierce Counties. We will be using printed promo materials, print and digital advertising, social media campaigns, signage, banners and A-boards, NextDoor.com Meetup.com, Eventbrite, KDP e-blasts, press releases, online calendars, radio and media contacts. Additionally we can market to social media followers of Altha's (9.7K) KDP social and eblast (5500+) and vendors, musician followers and City's communication team. 14.How does your project/event promote a positive image for Kent as business or leisure destination? 250 Word Limit We are expanding musical programing in downtown and activating underutilized parks in downtown Kent. Burlington Green park offers a scenic environment with easy access making this park an extraordinary setting for an open-air music and food event. This event will attract local residents and regional visitors to downtown by providing a provocative event featuring regional musicians with a focus on southern food, Zydeco/New Orleans style blues and Jazz. Our objective is to promote inclusivity and build diverse audiences through music and food. The event is proposed from 3:00 - 8:00 pm. 15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional, corporate, business and/or civic organization support)? 250 Word Limit KDP will partner with Altha's Louisiana Cajun Spices on this event. Altha's owner, Neil Robinson, is from New Orleans and brings cultural expertise. Altha's successful business has large following (over 9.7K) with Washington residents and businesses and throughout the PNW including Oregon, Idaho as well as Canadian customers. The Kent Chamber and Half Lion Brewing are also partners on this project; as well as our downtown businesses, and volunteers. 2022 will help us gauge interest of future partners as this will be the first year for this event; 2023 will be the 2nd year. 16.Applicants are encouraged to seek multiple sources of revenue. What other revenue sources will be used to support this project/event? Are you applying for Lodging Tax Funds from another municipality? If yes, list the other jurisdiction(s) and amount(s) requested. 250 Word Limit The KDP will seek sponsorships from new and past sponsors: we will also generate revenue from beer garden sales and vendor fees. 5.A.b Packet Pg. 31 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) We will not apply for LTAC funds from other municipalities. 17.If only partial funding is available, can the project/event be modified and still continue? Please explain how. 250 Word Limit If funding is limited; the event would be modified to reduce expenses. Our intent is to execute an event with maximum impact; ideally it would be fully funded. 18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is associated with an existing project/event - in operation for more than three years - it must be for expansion or enhancements that are clearly defined or measurable. Please describe. 250 Word Limit We will produce the first event on August 22, 2022; we're planning ahead for 2023 as we envision it growing into an annual event, possibly a multi-day festival. We hope this may be the start of a future 'Cajun Crawl" with installations throughout the downtown in which attendees roam to various locations, parks, open spaces and businesses. Page 3 Scope of Work This information will be used to generate a one-page Scope of Work for contracting purposes if your event/activity is awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point should reference key objectives or milestones. 19.Goals Bullet 1 - 30 Word Limit The main goal of the event is to provide exposure to downtown Kent, it's assets, small businesses and community. The Cajun Fest is a unique event which is different than others in our region which celebrates the unique culture of Louisiana. Successful events that include Zydeco/Cajun music and attract thousands of people include the Portland Waterfront Blues Fest and annual Portland Mardi Gras Ball and Fat Tuesday celebration. This event is the outcome of KDP conversations with local businesses and community who desire a new and interesting attraction to our downtown. We will bring the festive, color and vibrancy of New Orleans to the Kent community. We aren't aware of any annual events like this in the Seattle area; we'd want to continue grab this market and grow it. The primary goal for all KDP events is to promote our amenities and continue to build strong community by endearing residents and visitors to historic downtown Kent. Bullet 2 - 30 Word Limit The event will feature live music performances, 2nd line parade, food booths, vendors, beer/wine garden. A secondary goal is to position Kent as a entertainment and arts destination on the south end. 5.A.b Packet Pg. 32 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Bullet 3 - 30 Word Limit KDP's mission is to create, promote and enhance vitality and culture in downtown Kent. Music and arts attract people who spend more time in our downtown shopping, exploring and enjoying the restaurants. KDP intends to promote music and art programs to gain popularity and momentum each year exhibiting downtown Kent as entertainment hub. Bullet 4 - 30 Word Limit Not answered Bullet 5 - 30 Word Limit Not answered 20.Outcomes / Deliverables Bullet 1 - 30 Word Limit Produce a unique, family friendly and culturally rich festival. Promote downtown Kent as a destination via marketing focus in King/So. King/Pierce Counties. Our goal is to attract 2000+ people throughout the event. Bullet 2 - 30 Word Limit The event will be advertised as family friendly and intended to appeal to residents and visitors of all ages through variation in music, entertainment and attractions. Bullet 3 - 30 Word Limit Our recent events Nerd Party, Cider & Ale Trail, Wine events and Street of Treats Fest, continue to grow; we are confident Cajun Fest will be a high visability event and attraction to Kent. Bullet 4 - 30 Word Limit Not answered Bullet 5 - 30 Word Limit Not answered 21.Estimated Completion Date Bullet 1 - 30 Word Limit Saturday, August 19, 2020, 3:00 - 8:00 pm 22.Success Measures Bullet 1 - 30 Word Limit We anticipate attracting 2000 + attendees throughout the day. Success would also be measured by pre- registrations for free tickets, attracting sponsors, social media analytics and participation of local businesses, vendors and talent; and volunteers with counters. Bullet 2 - 30 Word Limit Not answered Bullet 3 - 30 Word Limit Not answered 23.Outline the timeline and milestones for project completion into a list. Include dates and expectations for key activities. 250 Word Limit February 2023 Begin graphic design 5.A.b Packet Pg. 33 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) March - May 2023: secure sponsors, musicians, vendors June- July 2023: Event logistics and planning August 19, 2023: Day of event August 21, 2023: Post event followup/reporting 24.What is the projected overall attendance at your proposed event/activity? 10 Word Limit, number or range acceptable 2000 25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations? 10 Word Limit, number or range acceptable 25-50 26.Additional Forms If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please submit the following forms to LTAC@KentWA.gov: Vendor Form for Grant Recipient (PDF) Form W-9 (PDF) Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF) You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov. Be sure to note the name of your organization and activity/project referenced in your application in the email subject line. Keep the size of each email, with attachments, to less than 10 MB. 27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that: If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the duration of the contract naming the City as an additional insured. Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100 have been submitted to the City, as well as a report documenting economic impact results in a format determined by the City. The certification field is required and cannot be left blank. [×] Thank you, City of Kent This is an automated message generated by Granicus. Please do not reply directly to this email. 5.A.b Packet Pg. 34 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) From:LTAC@KentWA.gov To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya Subject:LTAC Grant Application Date:Thursday, March 31, 2022 7:50:48 PM EXTERNAL EMAIL A new entry to a form/survey has been submitted. Form Name:LTAC Grant Application - Spring 2022 Date & Time:03/31/2022 7:50 pm Response #:33 Submitter ID:33691 IP address:2603:3023:315:cc00:b8ad:d9e7:a4e5:3b19 Time to complete:8 min. , 46 sec. Survey Details Page 1 General Information This grant application period is for activities and projects in 2022 - 2023. Lodging Tax grant applications are submitted electronically and must be received by midnight on Thursday, March 31, 2022. If for some reason you’re unable to submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov. Incomplete and/or late applications will not be considered. All applications received become public records. 1.Title of the Event/Activity 10 Word Limit Kent Chamber Visitor Center – 2022/2023 Tourism Infrastructure & Marketing 2.Proposed Location, Event/Activity, if applicable Showare Center 625 W James St, Kent, WA 98032 3.Grant Amount Requested (Whole numbers, no punctuation, ex. 400, 2000...) 67100 4.Total Project Cost (Whole numbers, no 135000 5.A.b Packet Pg. 35 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) punctuation, ex. 400, 2000...) 5.Name of Organization 10 Word Limit Kent Chamber of Commerce Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization. 6.First and Last Name Zenovia Harris 7.Title CEO 8.Mailing Address 524 W. Meeker St #1 Kent, WA 98032 9.Phone 253-854-1770 ext. 140 10.Email zharris@kentchamber.com 11.Federal Tax ID Number 910762912 Page 2 Event/Activity Information This information will be referenced by the Lodging Tax Advisory Committee during the grant application review period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and copying to the online form). Portions of responses exceeding the word limit may not be considered. 12.Check all categories that apply to this application: [×] Leisure or business tourism promotion/marketing by a non-profit or the City [×] Operational expenses for a tourism-related facility operated by a non-profit or the City [×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers 5.A.b Packet Pg. 36 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 13.Describe your business or leisure travel-related activity or event and target audience. What methods will you use to promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)? 250 Word Limit The Kent Visitor Center (KVC) is housed in the Kent Chamber of Commerce (KCC) office, located 524 W. Meeker St #1 in downtown for high visibility and convenience for visitors. The KVC is open 5 days a week and promotes all areas of King County with a focus Kent and South King County. Promotional videos are streamed 8.5 hours per day, 260 days a year, in the KCC office and on our social media outlets. Additionally, the Chamber website and YouTube highlights the area and streams videos with an average of more than 21k visits per year. The mission of the KVC is to showcase the Kent community and bring visitors to Kent and South King County. While housed and partnering with the KCC on many projects and initiatives, the KVC aims to increase tourism in our community, particularly in the King County region. We are requesting funds to maintain the Kent Visitor Center and increase our outreach with new projects and expanded advertising. Kent Visitor’s Guide: Stay, Shop, and Play Local Campaign: will run year-round and be independent of our Kent Visitor’s Guide. Participating businesses will receive promotional materials to display as a “partner business” of this program at their locations. A dedicated page on kentchamber.com and the Kent Visitor Center (find it in Kent) Facebook/Instagram pages will advertise these partner businesses. This is a new campaign. Lodging Tax funds will support the creation of these marketing materials and the cost of Kent Visitor Center- branded bags for the Hotel Concierge Program. Kent Community Event Support and Promotions: Business Expo & Taste of Kent: Promotion methods: Chamber website 21K unique views per month, Social Media Accounts: Facebook (Kent Chamber, Kent Chamber of Commerce, Find it in Kent, east Hill Partnership, Farmers Market), Instagram, LinkedIn, YouTube, twitter & bi-weekly Facebook live interviews. Target Audience: Residents, businesses both large and small, downtown corridor, elderly population, nonprofits, visitors to South King County. 14.How does your project/event promote a positive image for Kent as business or leisure destination? 250 Word Limit For the past 70+ years, the Kent Chamber of Commerce has led the way in working for and promoting a thriving business community in South King. Our 501c6 organization helped launch many great events such as the Business Expo & the Taste of Kent. Our partnership with local hotels and restaurants allows us to promote events and businesses to all who come through Kent. The Kent Visitor Center is the only tourism visitor center in the Kent and is open to the public 5 days a week. Centrally located in our downtown area we are poised to serve visitors from all over the region as they explore all that South King County has to offer. We offer information from our partner Chambers of Commerce in King County. We promote all events that will bring outside visitors to Kent and South King, spending dollars at our local businesses and putting heads in Kent and King County beds. Our social media accounts continuously monitor and promote local businesses and community events. The Kent Chamber greatly appreciates that local businesses cannot thrive without a dedicated effort towards tourism in the community. The partnership between the Kent Chamber and the Kent Visitor Center allows us to continue bringing the best of South King and Kent to those who will “Stay, Shop, and Play Local.” 15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional, corporate, business and/or civic organization support)? 5.A.b Packet Pg. 37 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 250 Word Limit From corporate, business and civic and not for profit engagement we are part of the fabric of the community in all aspects of the organization. KCC and the KVC will partner with the following organizations an institution to complete projects and events. King County Member Dave Upthegrove Green River College - Kent Station Showare Center YMCA - Kent Shannon & Associates Multi Service Center Kent Farmer Market: Lions Club Homewood Suites 16.Applicants are encouraged to seek multiple sources of revenue. What other revenue sources will be used to support this project/event? Are you applying for Lodging Tax Funds from another municipality? If yes, list the other jurisdiction(s) and amount(s) requested. 250 Word Limit The following projects are currently supported by and can be further implemented through 2022 Lodging Tax funding from Kent. All other revenue would be secured by way of sponsorships from local companies and other nonprofit organizations, membership dues revenue from active chamber members. We are also seeking funds from King County to support the business incubator space that is located in the back of the Kent Visitor Center. Funding from selling booths at the Business Expo that is open to all businesses not just member businesses of the Kent Chamber of Commerce. 17.If only partial funding is available, can the project/event be modified and still continue? Please explain how. 250 Word Limit Yes, the KVC will run but the staff will primarily be staff from the Kent Chamber of Commerce. The creation of the new projects will increase community participation and awareness. The event sponsorship will need to be decreased and turned into volunteer hours to help support the event host. The chamber will need to increase the vendor cost to showcase at the Business Expo and Taste of Kent. KCC would not be able to pay local restaurants to give away free food at taste of Kent. The shop local campaign will be on hold until funds are available. 18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is associated with an existing project/event - in operation for more than three years - it must be for expansion or enhancements that are clearly defined or measurable. Please describe. 250 Word Limit We are requesting funds to maintain the Kent Visitor Center and increase our outreach with new projects and expanded advertising. We will start a new program (shop local) where we will create marketing materials and the hotel concierge program to increase heads in beds. The Visitor guides is an existing program that will be reenergized to allow non chamber members participate in the ad process to ensure all businesses are represented. Page 3 5.A.b Packet Pg. 38 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Scope of Work This information will be used to generate a one-page Scope of Work for contracting purposes if your event/activity is awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point should reference key objectives or milestones. 19.Goals Bullet 1 - 30 Word Limit As the only regional tourism facility that is open to the public 5 days a week, the Kent Visitor Center offers in-person services and information to those visiting Kent and the greater King County region. Our staff is engaged in executing tourism-focused promotions and events while also providing outreach services via social media, our website, and the traditional mailing of information and relocation packets. In partnership with the Kent Chamber staff, the Kent Visitor Center Tourism Coordinator keeps the Kent Visitor Center manned, well-stocked in informational brochures, creates content for our in-house kiosk media, assembles Hotel Concierge Program bags, and attends regional events. The coordinator is also responsible for collecting data analytics on tourism for the Kent Visitor Center, researching articles, and editing materials key to our Kent and South King promotion. Bullet 2 - 30 Word Limit Kent Community Event Support and Promotions: Support 10-15 events not sponsored by the Kent Chamber of Commerce Bullet 3 - 30 Word Limit Business Expo & Taste of Kent: pay entertainers, food and business booths at the Showare Center: Additions to the event: pay for food from restaurants/caterers to be given out to guest for free, and pay entertainment Bullet 4 - 30 Word Limit Visitor Center Operations: 20-hour part time coordinator, generate tourism-specific content for the website and social media accounts,and interact directly with the public as the face for tourism Bullet 5 - 30 Word Limit Kent Visitor’s Guide: placed in participating hotel rooms for guests to use as a resource,producing several additional brochures/rack cards for specific industries in Kent Stay, Shop, and Play Local Campaign: A dedicated page on kentchamber.com and the Kent Visitor Center (find it in Kent) Facebook/Instagram pages will advertise these partner businesses. 20.Outcomes / Deliverables Bullet 1 - 30 Word Limit In partnership with the Kent Chamber staff, the Kent Visitor Center Tourism Coordinator keeps the Kent Visitor Center manned, well-stocked in informational brochures, creates content for our in-house kiosk media, assembles Hotel Concierge Program bags, and attends regional events. The coordinator is also responsible for collecting data analytics on tourism for the Kent Visitor Center, researching articles, and editing materials key to our Kent and South King promotion. Bullet 2 - 30 Word Limit Distribute directory, maps, hotel bags to local partners in South Kign County Bullet 3 - 30 Word Limit Create awareness of all events hosted by both members and non members of the chamber Bullet 4 - 30 Word Limit 25% in social media engagement across all channels 5.A.b Packet Pg. 39 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Bullet 5 - 30 Word Limit outreach services via social media, our website, and the traditional mailing of information and relocation packets 21.Estimated Completion Date Bullet 1 - 30 Word Limit March 31, 2023. Most projects’ aspects are ongoing through the year, with deadlines in May. Note there are event-specific projects that follow event timelines. • Tourism Coordinator - April 2022-March 2023 •Shop/play Local: year round • Welcome Bags ordered as needed: monthly • Kent-Specific Brochures/Rack Cards: year-round • Visitor’s Guide: June 2022 •Kent Community Event Support and Promotions: year-round Business Expo & Taste of Kent: May 19 22.Success Measures Bullet 1 - 30 Word Limit 3500 Attendees at Business Expo & Taste of Kent Bullet 2 - 30 Word Limit Visitor Center: open 5 days per week Bullet 3 - 30 Word Limit Weekly E newsletter to businesses and community members at large 23.Outline the timeline and milestones for project completion into a list. Include dates and expectations for key activities. 250 Word Limit Coordinator position filled: 20 hours per week April 2022 - March 2023 Visitor Center: 5 days per week 830am - 5pm Business Expo & Taste of Kent: May 19 3,500 -5000 guest Kent Visitor’s Guide: 4000 printed copies to be distributed to area hotels. Shop Local Campaign: dedicated page on kentchamber.com and the KVC Facebook/Instagram pages will advertise these partner businesses Kent Community Event Support and Promotions: increase financial support in the way of marketing and sponsorship for community events 24.What is the projected overall attendance at your proposed event/activity? 10 Word Limit, number or range acceptable 10000 - 50000 25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations? 10 Word Limit, number or range acceptable 150 -300 26.Additional Forms 5.A.b Packet Pg. 40 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please submit the following forms to LTAC@KentWA.gov: Vendor Form for Grant Recipient (PDF) Form W-9 (PDF) Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF) You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov. Be sure to note the name of your organization and activity/project referenced in your application in the email subject line. Keep the size of each email, with attachments, to less than 10 MB. 27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that: If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the duration of the contract naming the City as an additional insured. Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100 have been submitted to the City, as well as a report documenting economic impact results in a format determined by the City. The certification field is required and cannot be left blank. [×] Thank you, City of Kent This is an automated message generated by Granicus. Please do not reply directly to this email. 5.A.b Packet Pg. 41 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) From:LTAC@KentWA.gov To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya Subject:LTAC Grant Application Date:Wednesday, March 30, 2022 4:34:45 PM EXTERNAL EMAIL A new entry to a form/survey has been submitted. Form Name:LTAC Grant Application - Spring 2022 Date & Time:03/30/2022 4:34 pm Response #:29 Submitter ID:33666 IP address:2601:601:ca7f:bd40::6e16 Time to complete:43 min. , 49 sec. Survey Details Page 1 General Information This grant application period is for activities and projects in 2022 - 2023. Lodging Tax grant applications are submitted electronically and must be received by midnight on Thursday, March 31, 2022. If for some reason you’re unable to submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov. Incomplete and/or late applications will not be considered. All applications received become public records. 1.Title of the Event/Activity 10 Word Limit Kent International Festival 2.Proposed Location, Event/Activity, if applicable accesso ShoWare Center, 625 West James St., Kent WA 98032 3.Grant Amount Requested (Whole numbers, no punctuation, ex. 400, 2000...) 10000 4.Total Project Cost (Whole numbers, no punctuation, ex. 400, 40830 5.A.b Packet Pg. 42 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 2000...) 5.Name of Organization 10 Word Limit Kent International Festival Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization. 6.First and Last Name Nancy Skipton 7.Title Executive Director 8.Mailing Address Kent International Festival P.O. Box 6434, Kent, WA 98064 9.Phone 206-601-6957 10.Email nancy@simplycelebrations.com 11.Federal Tax ID Number 83-2641455 Page 2 Event/Activity Information This information will be referenced by the Lodging Tax Advisory Committee during the grant application review period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and copying to the online form). Portions of responses exceeding the word limit may not be considered. 12.Check all categories that apply to this application: [×] Leisure or business tourism promotion/marketing by a non-profit or the City [×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers 13.Describe your business or leisure travel-related activity or event and target audience. What methods 5.A.b Packet Pg. 43 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) will you use to promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)? 250 Word Limit The Kent International Festival (KIF) is an annual celebration of the cultures represented in Kent and South King County. People of all ages and cultures come to see cultural dances, music, and taste food from around the world. When we learn about each other, we understand, appreciate and most importantly, respect people who are our neighbors. Since 2009, KIF has focused on the human similarities of enjoying entertainment, fun and tasty food. The KIF Committee has been able to succeed in making this event one of the biggest in South King County that brings diverse communities together. The festival in the past has been held on a Saturday after Memorial Day. KIF’s committee dedicates group efforts toward social media promotion and public relations (PR). We have executive board members who specialize in marketing and communications. Traditional signage advertising the festival include roadside signs and the accesso ShoWare marquee. The festival has an established presence on Facebook, Twitter, and Instagram. KIF uses free listings in local and King County community calendars and publications, posts flyers and posters a month before the festival in schools and local retailers, employs ample word-of-mouth networking and speaking at local clubs and associations. KIF has had articles in local publications such as ilovekent.net. KIF’s website averages 2,000 to 4,000 views a month leading up to the festival. In 2019, KIF had radio advertising on an area radio station, Mega Caliente, in 2019 in exchange for a booth presence on the day of the festival. 14.How does your project/event promote a positive image for Kent as business or leisure destination? 250 Word Limit Dedicated to the theme of Learn from Each Other, the Kent International Festival highlights the local community’s cultural talent through sharing its rich diverse traditions. Attendees can watch entertainment on two stages throughout the day, visit cultural passport booths, enjoy local ethnic dishes from the International Taste of Kent Food Court, and shop at booths featuring local clothing, jewelry, and products. The Arena Stage has local dance companies and musical groups from our community and some professional performers from King County throughout the day. The Plaza Stage outdoors features community members giving presentations or demonstrations about many aspects of their culture as well as performances during the day. Cultural Passport booths provide kids with activities and knowledge about each culture represented. The food at the International Taste of Kent Food court in 2022 will feature food trucks. The trucks will be serving international dishes and locally owned if possible. Surveys collected at past festivals reflect attendees learning about other cultures and try new foods that they had not tried before. Our surveys also show that our attendees come from all over King and North Pierce counties. Many Cultural Passport booths tell us they felt more connected to and accepted by others at the festival. Some cultural booths have been at our festival for 10 years. At past festivals, several restaurants and businesses report increased revenue after having a booth at the festival. Our festival offers a view into Kent’s wonderful diversity and as a positive inclusive city. 15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional, corporate, business and/or civic organization support)? 250 Word Limit Kent International Festival attracts a variety of communities from Kent and the surrounding South King County. Two City Council members are on our planning committee, Satwinder Kaur and Brenda Fincher. We have the support of the current Mayor of Kent, multiple businesses, and associations in the city such as the Kent Chamber. Nancy Skipton, Executive Director, has been on the committee since the first year and owns 5.A.b Packet Pg. 44 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) an event planning business. Shelby Reynolds, Entertainment Coordinator, who owns a planning company, has been with the festival for 5 years. The festival generates over 350 local community each year. Several performers are from Kent, including private dance and musical groups as well as clubs from our local K12 schools. Most of our cultural Passport booths are local Kent groups. We apply for a grant each year to sponsor cultural booths if the group does not have the funds to pay our booth fee. This creates access for groups who could not otherwise have a booth. We also had the new YMCA at the festival in 2019 as a sponsor. They reported getting memberships from the exposure at the festival. The YMCA will be a sponsor again this year. Quite a few attendees are from recent refugee or immigrant groups along with the long-standing populations who have lived here for decades. 16.Applicants are encouraged to seek multiple sources of revenue. What other revenue sources will be used to support this project/event? Are you applying for Lodging Tax Funds from another municipality? If yes, list the other jurisdiction(s) and amount(s) requested. 250 Word Limit Kent International Festival is a community driven and funded event that is free to attend. Each year it partners with local businesses and community organizations to support the event as $500 sponsors. To name a few, Republic Services, Kent Community Foundation, and Renewal by Anderson have supported the event for many years. We have gained the support of local banks, Sound Transit, King Country Metro, and medical insurance providers as sponsors. We anticipate 12 to 15 of these sponsors. We apply for multiple grants every year with good success: 4Culture (awarded for 2022), CASP grant from City of Kent ($1000 for 2022), Revive and Thrive Festival grant (awarded $7070.00) and ArtsWA Grant ($6200 for 2022). We are not applying for Lodging Tax Funds from another municipality. Kent Community Foundation has sponsored an Art Exhibition featuring the artwork of Kent school district students for numerous years for our festival. Local service organizations have booths at the festival to educate attendees of the services they offer. We charge for booths at the festival ($100/booth – 55 booths estimated) and rely on individual donations including in-kind work for professional services. These revenue sources cover the cost of renting the accesso ShoWare Center, administrative costs, professional sound services, artist fees for professional performers, insurance, lighting and stage rentals, publicity/marketing, printing festival materials and advertising, general supplies, and other miscellaneous fees. 17.If only partial funding is available, can the project/event be modified and still continue? Please explain how. 250 Word Limit Kent International Festival will happen with or without LTAC Grant because of its established network of committed volunteers and community partners. LTAC support would enable the festival to grow in several areas. We could expand our entertainment by paying professional artists thereby draw larger audiences. There are many cultural performance groups in King County who could share their cultural dance and music at our festival if KIF had additional funds to retain them. We would adjust the number of paid performers to the amount of funds we receive. The grant could fund the building of additional booth structures and the purchase of pop-up tents for our Plaza booths. It could also fund the purchase of new Roadside signs for promotion. Our signs are reused for multiple years and eventually need replacing. These purchases would adjust to the level of funding. As an established festival of 14 years, we have the experience to adjust to varying funding levels. Each year we gain new funding from new local businesses and new grant opportunities like this one. Although we 5.A.b Packet Pg. 45 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) have had minimal attrition by past supporters, most of our sponsors and partners have supported us for several years. Our broad base of fundraising gives us stability and longevity. We have been able to produce a successful festival every year. During COVID, we produced two livestreamed online celebrations of our festival in 2020 and 2021. We began a livestreamed series called Cultural Stories, featuring interviews with cultural community members. 18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is associated with an existing project/event - in operation for more than three years - it must be for expansion or enhancements that are clearly defined or measurable. Please describe. 250 Word Limit This funding request is to expand an ongoing event. After holding the virtual event in June 2021, we had planned to hold a scaled down, in-person festival on September 18, 2021, at Morrill Meadows Park. However. the reemerging Covid-19 numbers and mask mandates in August 2021 brought the KIF executive board to the unprecedented decision to cancel this event in the interest to protect our community health and safety. We have, until 2020, held the festival annually without interruption. Attendance had grown from 1,500 in 2009 to over 6,500 attendees in the last few years. Funding by the Lodging Tax Advisory Committee (LTAC) Grant would support the following areas of growth and expansion: • Sponsoring registration costs for more Cultural Passport Booths, increasing cultural participation especially for underserved and immigrant populations. This would include building more booth structures to accommodate the larger number of Passport booths. (Potential expansion of six more booths - $100 per booth fee; costs for materials $200.00 per booth.) • Fees for additional professional performers, increasing the prestige, quality of performances and attendance draw. ($800 to $1000 per performance artist – 3 to 4 groups) • Funding for the rental stage and bandshell tent for the plaza entertainment. • Increased roadside signage and publicity to attract a larger base of attendees from a broader region. (Large signs – add twenty-five at $20.00 per sign; small signs – add eighty at $5.00 per sign. Pay for ads in publications or social media– budget $600 to $1000.) Page 3 Scope of Work This information will be used to generate a one-page Scope of Work for contracting purposes if your event/activity is awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point should reference key objectives or milestones. 19.Goals Bullet 1 - 30 Word Limit Kent International Festival provides the means for community building. Attendees from a wide demographic come together to “Learn from Each Other.” • Keep the festival free to attend through funding 5.A.b Packet Pg. 46 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Bullet 2 - 30 Word Limit Provide cost effective booth spaces for a diverse, representative mix of local businesses to gain exposure and grow their customer base. Bullet 3 - 30 Word Limit Entertain audiences with a comprehensive schedule of cultural performances and presentations. Bullet 4 - 30 Word Limit Introduce and develop understanding among the growing number of cultural groups of Kent and South King County through broad representation at our festival. Bullet 5 - 30 Word Limit Ensure a wider dissemination of event, performance schedule, and food truck court menus, encouraging attendance from a larger region across King and Pierce county. 20.Outcomes / Deliverables Bullet 1 - 30 Word Limit Schedule 4 paid performances from larger/regional artists thereby attracting a wider regional attendance. Bullet 2 - 30 Word Limit Find 6 distinct new cultural Passport Booth groups and add the booth structures to accommodate these groups. Bullet 3 - 30 Word Limit Advertise on all media: roadside signage, internet ads, social media, radio, word-of-mouth, community groups, newspapers, and magazine articles to draw a wider region of attendees Bullet 4 - 30 Word Limit Secure continuous, high quality schedules for all performance stages. Bullet 5 - 30 Word Limit Not answered 21.Estimated Completion Date Bullet 1 - 30 Word Limit Festival date is June 18, 2022. 22.Success Measures Bullet 1 - 30 Word Limit High Turnout: 7000 attendees Bullet 2 - 30 Word Limit Happy Attendees: 95% positive experience on survey responses Bullet 3 - 30 Word Limit Referrals/Social Proof: 80% would recommend to a friend or give positive reviews online as survey responses 23.Outline the timeline and milestones for project completion into a list. Include dates and expectations for key activities. 250 Word Limit On or before 1/19/2022– Secure festival date at accesso ShoWare Center 1/19/2022 – formally begin KIF 2022 preparations ongoing – fundraising and grant submittals Monthly – planning committee and executive board meetings 2/1/2022 – update website 3/16/2022– all festival applications finalized 3/20/2022 – release of all applications 5.A.b Packet Pg. 47 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Twice per month – planning committee meetings Monthly Executive Board meetings 3/20/2022 – begin publicity and volunteer recruitment campaigns 4/15/2022 – reserve rental of plaza stage and ten 5/1/2022 – Secure liability event insurance 5/13/2022 – all festival applications due and roadside signs placed 6/1/2022 – Finalize volunteers and entertainers ongoing – training, meetings, logistics 6/17/2022 – load into accesso ShoWare Center 6/18/2022 – Day of Festival 7/15/2022 – All final reports for grants completed and submitted 24.What is the projected overall attendance at your proposed event/activity? 10 Word Limit, number or range acceptable Over 6500 25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations? 10 Word Limit, number or range acceptable Our Festival does not attract over night stays in general. 26.Additional Forms If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please submit the following forms to LTAC@KentWA.gov: Vendor Form for Grant Recipient (PDF) Form W-9 (PDF) Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF) You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov. Be sure to note the name of your organization and activity/project referenced in your application in the email subject line. Keep the size of each email, with attachments, to less than 10 MB. 27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that: If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the duration of the contract naming the City as an additional insured. Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100 have been submitted to the City, as well as a report documenting economic impact results in a format determined by the City. The certification field is required and cannot be left blank. [×] 5.A.b Packet Pg. 48 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Thank you, City of Kent This is an automated message generated by Granicus. Please do not reply directly to this email. 5.A.b Packet Pg. 49 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) From:LTAC@KentWA.gov To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya Subject:LTAC Grant Application Date:Thursday, March 31, 2022 10:24:09 AM EXTERNAL EMAIL A new entry to a form/survey has been submitted. Form Name:LTAC Grant Application - Spring 2022 Date & Time:03/31/2022 10:24 am Response #:31 Submitter ID:33676 IP address:2601:603:4a7f:4e60:a0a8:2b51:faba:f387 Time to complete:43 min. , 13 sec. Survey Details Page 1 General Information This grant application period is for activities and projects in 2022 - 2023. Lodging Tax grant applications are submitted electronically and must be received by midnight on Thursday, March 31, 2022. If for some reason you’re unable to submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov. Incomplete and/or late applications will not be considered. All applications received become public records. 1.Title of the Event/Activity 10 Word Limit Gut Check 2.Proposed Location, Event/Activity, if applicable Showare Center, Kent, WA 3.Grant Amount Requested (Whole numbers, no punctuation, ex. 400, 2000...) 30000 4.Total Project Cost (Whole numbers, no punctuation, ex. 400, 75000 5.A.b Packet Pg. 50 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 2000...) 5.Name of Organization 10 Word Limit Gut Check Tournament & Events, LLC Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization. 6.First and Last Name Marc Kaye 7.Title Director 8.Mailing Address 5117 Windemere Drive SE Olympia, WA 98501 9.Phone 206-300-0706 10.Email marcglobal1@yahoo.com 11.Federal Tax ID Number TBD Page 2 Event/Activity Information This information will be referenced by the Lodging Tax Advisory Committee during the grant application review period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and copying to the online form). Portions of responses exceeding the word limit may not be considered. 12.Check all categories that apply to this application: [×] Operational expenses for a tourism-related facility operated by a non-profit or the City [×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers 13.Describe your business or leisure travel-related activity or event and target audience. What methods 5.A.b Packet Pg. 51 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) will you use to promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)? 250 Word Limit This is an extension of The Gut Check Tournament already in Kent. We have created a larger based event outside of the school year that will attract more national participants and guests. We are now a part of the Summer series of events. 14.How does your project/event promote a positive image for Kent as business or leisure destination? 250 Word Limit We partner with the Kent LTAC, Showare, local businesses, hospitality and residence to host student athletes in a positive setting that promotes sportsmanship and partnership. 15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional, corporate, business and/or civic organization support)? 250 Word Limit We try to exceed all partnership expectations including volunteers, local businesses and giving student athletes of all walks of life an opportunity to compete at our event. 16.Applicants are encouraged to seek multiple sources of revenue. What other revenue sources will be used to support this project/event? Are you applying for Lodging Tax Funds from another municipality? If yes, list the other jurisdiction(s) and amount(s) requested. 250 Word Limit As you know during Covid we were referred to surrounding LTAC Boards to help with our event. Unfortunately our event was rescheduled 3 times and cancelled 3 times due to the pandemic and regulations. Kent LTAC is our main grant source but we of course get corporate support at a smaller level as well. 17.If only partial funding is available, can the project/event be modified and still continue? Please explain how. 250 Word Limit Yes, but it would be very tough. Our event costs is mostly based upon venue cost. Showare does an amazing job with "trimming the fat" to get our event in the door but the light bill still needs to be paid and we understand that. Because of our relationship with Kent businesses and hospitality, we all work very hard to make this event happen. 18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is associated with an existing project/event - in operation for more than three years - it must be for expansion or enhancements that are clearly defined or measurable. Please describe. 250 Word Limit The funding is to continue and expand our event. As mentioned, we have our annual January event over a 2 day period that brings in approx. 2500-3500 people during that week. This event will be in addition during the summer (June 27-29th) and will expect to have 3500-5000 people come to town. We are very excited to be able to have this event. Kent and Showare are a huge part of the success, popularity and recognition for Gut Check! Page 3 5.A.b Packet Pg. 52 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Scope of Work This information will be used to generate a one-page Scope of Work for contracting purposes if your event/activity is awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point should reference key objectives or milestones. 19.Goals Bullet 1 - 30 Word Limit Continue to recognize the sport of wrestling at the most elite levels of competition. Bullet 2 - 30 Word Limit Being able to add a women's division and younger age brackets to promote equal opportunity for every person. Bullet 3 - 30 Word Limit Showcasing the elite men's and women's wrestlers in the country that attract the top college program coaches to recruit our kids for the next level of education and athletics. Bullet 4 - 30 Word Limit Displaying to the country that our state can rebuild college wrestling and compete at the highest levels with Washington student athletes. Bullet 5 - 30 Word Limit Supporting the businesses of Kent and while supporting our event, we hope it brings profit and success to our partners. I feel any event can have goals that best suit their own needs but we really want our Kent partners to succeed as well. That is the best partnership when everyone does well and is successful. Again, Gut Check is proud to call Kent and Showare home and we couldn't imagine being elsewhere! 20.Outcomes / Deliverables Bullet 1 - 30 Word Limit Opportunity for our student athletes on a national stage. Bullet 2 - 30 Word Limit Having Washington athletes showcased here and far. Bullet 3 - 30 Word Limit Making sure our partners are profitable and continuing those relationships. Bullet 4 - 30 Word Limit I'm out of outcomes... We just try to put on a helluva show that makes everyone happy! Bullet 5 - 30 Word Limit Not answered 21.Estimated Completion Date Bullet 1 - 30 Word Limit Marketing started 2 months ago and runs through the event. Set up is June 26th, and event 27th-29th. 22.Success Measures Bullet 1 - 30 Word Limit We are expecting 1500+ athletes from across the country, along with coaches, parents, fans, vendors, press and college coaches recruiting. Bullet 2 - 30 Word Limit 5.A.b Packet Pg. 53 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Make this extension of Gut Check a successful one. Bullet 3 - 30 Word Limit Grow the Gut Check wrestling name which brings recognition to WA State. 23.Outline the timeline and milestones for project completion into a list. Include dates and expectations for key activities. 250 Word Limit January 1 to present - Marketing and invitations go out. Social Media is updated accordingly. Grant and sponsorship is applied for. June 26 - Set up at Showare with FLO sports and National Guard. June 27 - Event starts, folkstyle begins. June 28 - Freestyle begins. June 29 - Greco begins, event ends. 24.What is the projected overall attendance at your proposed event/activity? 10 Word Limit, number or range acceptable 4000-5000 25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations? 10 Word Limit, number or range acceptable 1000+ 26.Additional Forms If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please submit the following forms to LTAC@KentWA.gov: Vendor Form for Grant Recipient (PDF) Form W-9 (PDF) Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF) You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov. Be sure to note the name of your organization and activity/project referenced in your application in the email subject line. Keep the size of each email, with attachments, to less than 10 MB. 27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that: If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the duration of the contract naming the City as an additional insured. Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100 have been submitted to the City, as well as a report documenting economic impact results in a format determined by the City. 5.A.b Packet Pg. 54 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) The certification field is required and cannot be left blank. [×] Thank you, City of Kent This is an automated message generated by Granicus. Please do not reply directly to this email. 5.A.b Packet Pg. 55 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) From:LTAC@KentWA.gov To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya Subject:LTAC Grant Application Date:Thursday, March 31, 2022 4:32:22 PM EXTERNAL EMAIL A new entry to a form/survey has been submitted. Form Name:LTAC Grant Application - Spring 2022 Date & Time:03/31/2022 4:31 pm Response #:32 Submitter ID:33688 IP address:2601:1c0:5401:bf40:e493:59cf:fe9a:8fab Time to complete:35 min. , 9 sec. Survey Details Page 1 General Information This grant application period is for activities and projects in 2022 - 2023. Lodging Tax grant applications are submitted electronically and must be received by midnight on Thursday, March 31, 2022. If for some reason you’re unable to submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov. Incomplete and/or late applications will not be considered. All applications received become public records. 1.Title of the Event/Activity 10 Word Limit Food Processing Hot Topics Forum 2.Proposed Location, Event/Activity, if applicable GRC Event Center, 12401 SE 320th St. Auburn, WA 98092 3.Grant Amount Requested (Whole numbers, no punctuation, ex. 400, 2000...) 25812 4.Total Project Cost (Whole numbers, no punctuation, ex. 400, 79074 5.A.b Packet Pg. 56 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 2000...) 5.Name of Organization 10 Word Limit Food Northwest Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization. 6.First and Last Name Pamela Barrow 7.Title Vice President 8.Mailing Address Street, City, State and Zip 8338 NE Alderwood Rd, #160, Portland, OR, 97220 9.Phone 971-563-7502 10.Email pbarrow@foodnw.org 11.Federal Tax ID Number 93-0238010 Page 2 Event/Activity Information This information will be referenced by the Lodging Tax Advisory Committee during the grant application review period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and copying to the online form). Portions of responses exceeding the word limit may not be considered. 12.Check all categories that apply to this application: [×] Leisure or business tourism promotion/marketing by a non-profit or the City [×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers 13.Describe your business or leisure travel-related activity or event and target audience. What methods 5.A.b Packet Pg. 57 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) will you use to promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)? 250 Word Limit The food processing industry is facing a highly volatile environment: labor shortages, inflation, high transportation and shipping costs, more stringent government regulations, uncertainty about the pandemic, and the Russia situation. Food Northwest’s event, Food Processing Hot Topics Forum, will provide an opportunity for food processors and suppliers to the industry to learn about the key challenges to the food processing industry and to hear from experts how they can address and mitigate the impacts to their businesses. It will also bring a food processing event to the Kent Industrial Valley and provide an opportunity to convene the local food processing cluster. This one-and-a-half-day event will consist of a keynote on the state of the economy and an overview of the current challenges facing food processors, breakout sessions on four key challenges, a vendor trade show, a networking reception, and on the second day, meetings of the Food Northwest standing committees. Food processors who are not Food Northwest members will be invited and encouraged to attend these committee meetings. (Draft Agenda will be provided.) The target audience will be food processors and vendors in the Kent area as well as Food Northwest members and non-members in Oregon, Idaho, and Washington. We will publicize the event to businesses through direct email to a targeted list of potential attendees, on LinkedIn, on our website, in our publications and monthly newsletters, and flyers will be created and distributed at Food Northwest events: annual conference and trade show, Leadership Summit, committee meetings, golf tournament, etc. 14.How does your project/event promote a positive image for Kent as business or leisure destination? 250 Word Limit The event and our marketing and publications for the event will recognize and promote Kent as a manufacturing center and an important food processing economic cluster. We will also promote the supporting services available to manufacturers and include these organizations in the programming and trade show. We believe that the food processing industry outside Kent is unaware of the incredible focus on food processing in the Kent area and the local opportunities for innovation and expansion of this sector. This event will be an opportunity to make people aware. 15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional, corporate, business and/or civic organization support)? 250 Word Limit Food Northwest will work with the City of Kent’s Economic & Community Development Department and the Kent Valley Economic Development Department to identify food processors and food industry suppliers in the Kent Industrial Valley that we will contact about attending or exhibiting at the event. We will also involve the community colleges and the Center for Advanced Manufacturing Puget Sound and will seek other partnership opportunities. We would like to involve as many local resources as possible to showcase what is available to manufacturers. 16.Applicants are encouraged to seek multiple sources of revenue. What other revenue sources will be used to support this project/event? Are you applying for Lodging Tax Funds from another municipality? If yes, list the other jurisdiction(s) and amount(s) requested. 250 Word Limit Additional revenue sources that will be used to support the event include event sponsorships ($5,700), trade show table-top booth sales ($11,000), registrations ($11,250), and Food Northwest funds ($25,812). 5.A.b Packet Pg. 58 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) We are not applying for funds from another municipality. 17.If only partial funding is available, can the project/event be modified and still continue? Please explain how. 250 Word Limit If only partial funding is available, the event could be modified to eliminate the Food Northwest committee meetings on the second day or to eliminate the trade show on the first day. Both options would reduce facility and catering costs. On the other hand, they would also reduce the number of people attending, the number of hotel stays, and revenues from reservations and table-top booth sales. 18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is associated with an existing project/event - in operation for more than three years - it must be for expansion or enhancements that are clearly defined or measurable. Please describe. 250 Word Limit This funding request is for a new event. Food Northwest has never held such an event in the Kent Valley. Several years ago, with partial (50%) funding from Washington Department of Agriculture, Food Northwest held similar events in Bellingham and Quincy, Washington that focused on sustainability issues for food processors and food industry suppliers. These events were well-attended and the local manufacturers and vendors were enthusiastic about having such an event in their backyard. Page 3 Scope of Work This information will be used to generate a one-page Scope of Work for contracting purposes if your event/activity is awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point should reference key objectives or milestones. 19.Goals Bullet 1 - 30 Word Limit Ex: Provide critical exposure to emerging technologies through a curated open house of top light industrial producers in the Kent Industrial Valley Bullet 2 - 30 Word Limit • Provide a dynamic learning and discussion forum that will engage and educate attendees on key challenges and solutions for local and northwest food processors. Bullet 3 - 30 Word Limit • Demonstrate the value of collaboration among food processors, suppliers, governmental and educational organizations to address key challenges facing food processors. Bullet 4 - 30 Word Limit • Link food processors with resources. Bullet 5 - 30 Word Limit • Expose attendees to the Kent Industrial Valley and promote it as a vibrant food processing economic cluster. 5.A.b Packet Pg. 59 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 20.Outcomes / Deliverables Bullet 1 - 30 Word Limit Ex: As a leading aerospace manufacturer, our company promotes Kent as an advanced manufactuing hub via event promotion to 15,000 industry professionals. Bullet 2 - 30 Word Limit • A conference with keynote, four breakout sessions, and committee meetings that provides education, resources and solutions, and collaborative opportunities on key challenges to food processors. Bullet 3 - 30 Word Limit • A trade show of 20 table-top booths featuring products and services relevant to food processing. Bullet 4 - 30 Word Limit • Publication and distribution of communications promoting the event and Kent via six newsletters with circulation of 2,300, event web page, at least six direct e-mailings, and an event program. Bullet 5 - 30 Word Limit • Assess attendee satisfaction and achievement of event goals through a post-event survey to attendees. 21.Estimated Completion Date Bullet 1 - 30 Word Limit Ex: Marketing and promotion for the November 7-8, 2022 symposium is underway and will continue until the event conclusion, with post-event media mentions likely October 30, 2023. 22.Success Measures Bullet 1 - 30 Word Limit Ex: 500 event attendees will be exposed to the innovative technologies available in the Kent Valley. Bullet 2 - 30 Word Limit • 200 event attendees learn about key food processing challenges and solutions; trade show with 20 table- top booths. Bullet 3 - 30 Word Limit • Post-event survey that indicates that at least 80% of attendees found value in the event and that event goals were achieved. 23.Outline the timeline and milestones for project completion into a list. Include dates and expectations for key activities. 250 Word Limit Ex: April 12, 2022: announce event via outreach channels - July 1, 2022: Media Day - July 16, 2022: Pre-event networking / social event - July 17, 2022: Day of event - July 19, 2022: Post event media follow-up November 2022: Event venue contracted November 2022: Begin Program Development November 2022: Begin work with Partners March 2023: Speakers secured/Finalize Agenda March 2023: Exhibitors promotion March 2023: Save the Date email to target list April 2023: Cross promotion at Food Northwest Conference & Expo 5.A.b Packet Pg. 60 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) April 2023: Event Web page created, and registration opens May 2023: Event promotion June 2023: Cross promotion at Food Northwest Leadership Summit June 2023: Event promotion July 2023: Prepare Event Program book July 2023: Event promotion August 2023: Event promotion August 2023: Complete Event materials, including script and surveys September 13-14, 2023: Hold Event September 18, 2023: Distribute survey to attendees and exhibitors October 30, 2023: Final Report 24.What is the projected overall attendance at your proposed event/activity? 10 Word Limit, number or range acceptable 200 - 250 25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations? 10 Word Limit, number or range acceptable 100 26.Additional Forms If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please submit the following forms to LTAC@KentWA.gov: Vendor Form for Grant Recipient (PDF) Form W-9 (PDF) Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF) You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov. Be sure to note the name of your organization and activity/project referenced in your application in the email subject line. Keep the size of each email, with attachments, to less than 10 MB. 27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that: If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the duration of the contract naming the City as an additional insured. Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100 have been submitted to the City, as well as a report documenting economic impact results in a format determined by the City. The certification field is required and cannot be left blank. [×] 5.A.b Packet Pg. 61 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) Thank you, City of Kent This is an automated message generated by Granicus. Please do not reply directly to this email. 5.A.b Packet Pg. 62 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) From:LTAC@KentWA.gov To:Wilmot, Michelle; Lodging Tax Advisory Committee; Ellis, William; Bylin, Rhonda; Kosen, Tanya Subject:LTAC Grant Application Date:Thursday, March 31, 2022 5:09:44 PM EXTERNAL EMAIL A new entry to a form/survey has been submitted. Form Name:LTAC Grant Application - Spring 2022 Date & Time:03/31/2022 5:09 pm Response #:33 Submitter ID:33690 IP address:50.46.209.133 Time to complete:39 min. , 6 sec. Survey Details Page 1 General Information This grant application period is for activities and projects in 2022 - 2023. Lodging Tax grant applications are submitted electronically and must be received by midnight on Thursday, March 31, 2022. If for some reason you’re unable to submit the application online, please send your application and any possible attachments to LTAC@KentWA.gov. Incomplete and/or late applications will not be considered. All applications received become public records. 1.Title of the Event/Activity 10 Word Limit Tech Innovation Conference and Expo 2.Proposed Location, Event/Activity, if applicable accesso ShoWare Center, 625 W James St., Kent, WA 98032Facility name and address, city 3.Grant Amount Requested (Whole numbers, no punctuation, ex. 400, 2000...) 35000 4.Total Project Cost (Whole numbers, no punctuation, ex. 400, 72000 5.A.b Packet Pg. 63 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 2000...) 5.Name of Organization 10 Word Limit Pacific Northwest Aerospace Alliance Please ensure the individual listed below is authorized to sign financial contracts on behalf of your organization. 6.First and Last Name Nikki Malcom 7.Title CEO & Executive Director 8.Mailing Address 16625 Redmond Way, Suite M-187, Redmond, WA 98052 9.Phone 206-250-4902 10.Email nmalcom@pnaa.net 11.Federal Tax ID Number 93-1117303 Page 2 Event/Activity Information This information will be referenced by the Lodging Tax Advisory Committee during the grant application review period. Keep your responses within the word limits. (You might consider drafting responses in a word processor and copying to the online form). Portions of responses exceeding the word limit may not be considered. 12.Check all categories that apply to this application: [×] Marketing and/or operation of a special event or conference designed to attract leisure or business travelers 13.Describe your business or leisure travel-related activity or event and target audience. What methods will you use to promote your project/event to business and leisure travelers (ex. mailings, advertising, social media, etc)? 5.A.b Packet Pg. 64 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 250 Word Limit PNAA’s 2022 Tech Innovation Conference and Expo is a two-day event that is designed to educate the region on new technologies and capabilities within the aerospace manufacturing sector. Expected attendees include C-Level aerospace executives, government and military leaders, strategic planners, program managers, and supply chain professionals. Typical PNAA events attract mid- to upper-level management from a cross-section of aerospace companies in the Pacific Northwest. The Expo will span both days, will be open to the general public, and will be free to attend. It will feature vendors in exhibit booths that consist of aerospace manufacturers, new/developing technology companies, RFID software and hardware, ERP systems, laser scanning, augmented reality software and hardware, blockchain, robots/co- bots, 3D scanning, simulation manufacturing, and other aerospace related companies. The Tech Innovation Conference will be held on the second day in a private meeting space, while the Expo is simultaneously open to the public. The Tech Innovation Conference will require attendees to purchase a ticket for admission and will promote a program that includes education and presentations from leading aerospace manufacturers and companies from the Pacific Northwest. PNAA plans to market the event through electronic mailings, its website (home page and event page), PNAA’s newsletters and mid-month mailers, advertising in magazines and social media posts. 14.How does your project/event promote a positive image for Kent as business or leisure destination? 250 Word Limit The event will feature Kent’s accesso ShoWare Center as a prime location for business gatherings of all size groups. PNAA proposes to hold The Tech Innovation Conference in the Heritage Club of ShoWare Center, which will showcase the first-class amenities and abilities of that venue. Additionally, the event will encourage networking among attendees of the Tech Innovation Conference and Expo in the evening at Kent area restaurants and bars. PNAA plans to secure block hotel rates at local area hotels and promote overnight stays at these Kent hotels on our website at the event landing page. With the emphasis of the event on aerospace manufacturing and technical companies, Kent will be highlighted as at the center of the aerospace sector. 15.What kind and degree of partnership does the project/event exhibit (volunteer involvement, interjurisdictional, corporate, business and/or civic organization support)? 250 Word Limit The Tech Innovation Conference and Expo will partner with local aerospace industry organizations including Impact Washington. PNAA is actively seeking other aerospace corporate and business support. PNAA will seek volunteers to help at the event from local colleges with emphasis on aerospace curriculum including Embry-Riddle Aeronautical University, North Seattle College, Green River College, Edmonds College and Everett Community College. Recruiting volunteers from these educational institutions allows PNAA to provide industry exposure to current students who seek a career in the aerospace industry. 16.Applicants are encouraged to seek multiple sources of revenue. What other revenue sources will be used to support this project/event? Are you applying for Lodging Tax Funds from another municipality? If yes, list the other jurisdiction(s) and amount(s) requested. 250 Word Limit In addition to any funding that PNAA may receive from the Kent Lodging Tax Fund, revenue will come from corporate and individual sponsorships of the event, vendors purchasing exhibit booths for the Expo, and ticket sales to the Tech Innovation Conference. 17.If only partial funding is available, can the project/event be modified and still continue? Please explain how. 5.A.b Packet Pg. 65 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 250 Word Limit Yes, PNAA will actively seek sponsors and exhibitors to help underwrite costs for the project. If only partial funding is available, marketing for the event can be modified and the event can still continue. 18.Is this funding request for a new project/event or to continue or expand an ongoing project/event? If the proposal is associated with an existing project/event - in operation for more than three years - it must be for expansion or enhancements that are clearly defined or measurable. Please describe. 250 Word Limit The PNAA Tech Innovation Conference & Expo is a new event to be held in Kent, Washington. The selection of Kent as the location for the Conference and Expo is strategic due to Kent’s central location in the Pacific Northwest aerospace corridor. PNAA hopes to expose attendees at the event to the business opportunities available in the Kent area. Page 3 Scope of Work This information will be used to generate a one-page Scope of Work for contracting purposes if your event/activity is awarded funds. Please summarize your responses into bulletized lists within the prescribed word limits. Each point should reference key objectives or milestones. 19.Goals Bullet 1 - 30 Word Limit Provide free resources for aerospace manufacturing and other aerospace industry businesses to learn about new technologies and innovations through vendor exhibit booths at the Expo. Bullet 2 - 30 Word Limit Introduce the aerospace manufacturing cluster to new technologies will help them remain globally competitive. Bullet 3 - 30 Word Limit Convene the available technologies for manufacturing innovation into one location. Bullet 4 - 30 Word Limit Help local aerospace manufacturing companies improve their technical debt. Bullet 5 - 30 Word Limit Not answered 20.Outcomes / Deliverables Bullet 1 - 30 Word Limit Help support the local region with understanding the new technologies through presentations at the Tech Innovation Conference. Bullet 2 - 30 Word Limit With members and affiliates around the world, PNAA strengthens the manufacturing supply chain through dynamic events designed to inform aerospace leaders, connect aerospace interests, and inspire industry collaboration and innovation. Bullet 3 - 30 Word Limit Support the local region by showing how to create a road map for new technology and introduce to 5.A.b Packet Pg. 66 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) businesses the available types of technology that will help them remain profitable. Bullet 4 - 30 Word Limit Promote awareness of the City of Kent’s business opportunities and its position in the center of the aerospace manufacturing corridor. Bullet 5 - 30 Word Limit Not answered 21.Estimated Completion Date Bullet 1 - 30 Word Limit The event will span two days in September, ideally September 14 & 15. Availability of the accesso ShoWare Center is not yet confirmed, so dates may change based on availability. 22.Success Measures Bullet 1 - 30 Word Limit Expose more than 350 attendees across the Tech Innovation Conference and Expo to innovations and new technologies in the aerospace manufacturing cluster. Bullet 2 - 30 Word Limit Full exhibit hall with a variety of companies from the aerospace industry. Bullet 3 - 30 Word Limit Generate an overwhelming response and interest in the event to sustain and grow the event into an annual Tech Innovation Conference and Expo. 23.Outline the timeline and milestones for project completion into a list. Include dates and expectations for key activities. 250 Word Limit April - May, 2022: Secure speakers for the Tech Innovation Conference; Secure vendors for the Expo; Secure sponsors for the entire event; Finalize graphics for the event May - June, 2022: Begin promotional development; Open registration for the Tech Innovation Conference June, 2022: Finalize agenda and speakers for Tech Innovation Conference; Prepare initial layout of exhibit booths for Expo; Actively promote event through electronic mailings, newsletters, mid-month mailers and social media July, 2022: Confirm all speakers; Recruit volunteers; Secure sponsors; Assign placement of vendors at Expo August, 2022: In-depth promotion and marketing; Recruit registrations for Tech Innovation Conference September, 2022: Final preparations, marketing and execution of event September 14 - 15, 2022: Tentative date of event September 17, 2022: Post event media follow up 24.What is the projected overall attendance at your proposed event/activity? 10 Word Limit, number or range acceptable 300-350 visitors at the Expo; 200 attendees at the Conference. 5.A.b Packet Pg. 67 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications) 25.What is the projected number of attendees who will stay in Kent overnight in paid accommodations? 10 Word Limit, number or range acceptable 75-100 hotel rooms, with 150-200 total overnight stays. 26.Additional Forms If your application is awarded a grant, these forms are required for contracting purposes. To expedite the process, please submit the following forms to LTAC@KentWA.gov: Vendor Form for Grant Recipient (PDF) Form W-9 (PDF) Copy of Current Insurance Certificate. While not required at time of application, grant awardees must obtain levels of insurance prescribed in Insurance Requirements for LTAC Grant Agreement (PDF) You may also submit any supporting documentation (presentations, reports, links, etc) to LTAC@KentWA.gov. Be sure to note the name of your organization and activity/project referenced in your application in the email subject line. Keep the size of each email, with attachments, to less than 10 MB. 27.I am an authorized agent of the nonprofit and/or public organization/agency applying for funding. I understand that: If awarded, my organization will enter into a contract with the City of Kent and provide liability insurance for the duration of the contract naming the City as an additional insured. Half of the grant funds, unless otherwise specified, will be provided once the contract is executed. The remaining half will be reimbursed after the activity/event and a signed reimbursement invoice, copies of receipts over $100 have been submitted to the City, as well as a report documenting economic impact results in a format determined by the City. The certification field is required and cannot be left blank. [×] Thank you, City of Kent This is an automated message generated by Granicus. Please do not reply directly to this email. 5.A.b Packet Pg. 68 Attachment: Spring 2022 Grant Applications Review Packet (3111 : Evaluate and Score Lodging Tax Grant Applications)