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HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Regular Minutes - 09/06/2022KENT WAS M IN G 7 0 N Date: September 6, 2022 Time: 5:02 p.m. Place: Chambers I. CALL TO ORDER Approved City Council Workshop Workshop Regular Meeting Minutes September 6, 2022 Council President Boyce called the meeting to order. Attendee Name _ Title Bill Boyce Council President Status Arrived Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Excused Toni Troutner Councilmember Councilmember Present Present Les Thomas Dana Ralph Mayor Present II. PRESENTATIONS 1 Human Services Funding Allocation Merina Hanson 30 MIN. Process Update Merina Hanson, Parks Human Services Manager presented the Human Services Funding Recommendations for 2023-2024. Human Services Vision is "All residents experience Kent as a thriving, sustainable, and inclusive community." The purpose of the Human Services Strategic Plan is to provide a roadmap for investing in community priorities over the next five years; identify new or expanded strategic partnerships to leverage resources and services to the community; and align City investments with those priorities and partnerships. Human Services Mission is to "Create a healthy, thriving, and inclusive community for all Kent residents by ensuring access to opportunity and high - quality services that respect each person's unique experiences." Hanson reviewed the Guiding Principles and also talked about how equity is part of the process. Hanson talked about the priorities of: A good start City Council Workshop Workshop Regular Meeting Minutes Healthy aging Individual and community well-being Stable housing September 6, 2022 Kent, Washington For the 2022 funding application cycle, Hanson talked about: Equitable grantmaking Details of the data What changed as a result of the 2020-2021 Equity Analysis The Technical assistance overview Hanson reviewed the funding recommendations by Master Plan Priority Area Sub Category and talked about the follow-up review for parity, funding source, and percentage of funding by priority area. Human Services Commissioners held a special, publicized meeting to review the revised funding recommendations. Staff presented the recommended adjustments based on the parity review and funding source analysis. Commissioners voted and approved the funding recommendations unanimously Funding recommendations will be included in the 2023 City of Kent Budget. Staff will Continue to refine the funding source, communicate the funding recommendations to Mayor, CAO and Councilmembers; communicate funding recommendations to organizations; draft a process for completing an Equity Review of the application process and discuss at the September Human Services Commission meeting; draft an African American and Hispanic community population specific research and investment plan and begin discussions at the September Human Services Commission meeting; and begin drafting 2023-2024 contracts and negotiate scopes of work with funded organizations. This includes refining performance measures and outcomes that will be reported by agencies quarterly. Lori Guilfoyle, Senior Human Services Coordinator provided information on how the participants were recruited to get input, including selecting people involved and engaged in the community, those with relevant expertise, by age, gender, race or by their work experience. 2 Sound Transit Federal Way Link Derek Hawkes 30 MIN. Extension Mark Madfai Mark Madfai, Design Engineering Supervisor and Liaison for Sound Transit presented the Federal Way Link Extension Update. Madfai provided an overview of the project and talked about the station Page 2 of 3 City Council Workshop Workshop Regular September 6, 2022 Meeting Kent, Washington Minutes ..............................................................................................................................................................................................................................................................................................._......................................................................................................................................................................................................... names, reviewed statistics regarding permit revisions and talked about the Kent Des Moines Station garage. Madfai showed multiple photos of current progress of work on the Star Lake Station and Garage, Kent Des Moines Station, and Traffic Mitigation Projects. Revenue Service Schedule has been extended beyond 2024. 3 Storm and Sewer Updates Jens Vincent 30 MIN. Jens Vincent, Sewer/Storm Drainage Manager for Public Works Operations presented an update on Sewer/Storm projects and accomplishments. Vincent talked about the Sewer Pump Station Maintenance and Sanitary Sewer Pump Stations. Vincent reviewed sewer line replacement projects and pipe repair projects. Sewer line replacement in addition to storm improvements at Mill Creek Middle School and Bridges Vault Maintenance. Meeting ended at 6:30 p.m. K6mbv,rZey A. K" oto- City Clerk Page 3 of 3 Human Services Funding Recommendations 2023-2024 L� a Vision: All residents experience Kent as a thriving, sustainable, and inclusive community. Provide • Provide a roadmap for investing in community priorities over the next five years. Identify A • Identify new or expanded strategic partnerships to leverage resources and services to the community. 16 • Align city investments with those priorities and partnerships. All residents experience Kent as a thriving, sustainable, and inclusive community. Create a healthy, thriving, and inclusive community for all Kent residents by ensuring access to opportunity and high -quality services that respect each person's unique experiences. • r IF �i `.`y F.0 • Maintain a safety net of service for Kent's most vulnerable residents, while remaining flexible enough to respond to emerging needs. • Focus on data drivcii, upstreo,id mvestments that target root causes and reduce the demand for costlier interventions later. • Honor and respect the rich diversity within the City of Kent and strive to ensure our services are accessible and ,ulturaliy relevant. • Recognize, respect, and build on the strengths of individuals, families, and our community. • Strive to move people along the continuum to stability, promoting maximum independence. • Value and promote collaboration and coorrlinatinr at every level, including amongst City divisions, local governments, non-profit agencies, private funders, and our residents. • Promote fair and just access for community services and build partnerships that engage in a strong commitment to equity. • Prioritize creating an environment where diversity Eq 1.1 ity thrives, inclusion and belonging is the norm, and equity is the ultimate outcome. • Invest in and work with nonprofit organizations led by and/or serving communities of color to ensure City resources reach the populations most impacted. on A Good Start Healthy Aging Individual and Community Well -Being Stable Housing Goal 1— Children are healthy and ready to start school. Goal 2 — Youth are healthy, successful in school, and have positive attachment to community. IM GOaI 1- Older adults thrive in the community ac, thPv auP_ Goal 1- Community members feel safe, welcomed and included in social, civic and economic life. Goal 2 — Individuals and families have access to basic safety net services. f�_ Goal 3 — Residents have opportunities to improve their economic condition, build assets, and improve their long-term security. Goal 4 — Residents can access resources to achieve quality physical and mental well-being. Goal 1- Individuals have access to homelessness prevention and housing assistance services that are tailored to their unique needs and strengths to help them achieve and maintain stable housing. — — �1— .d �—� AM C O N S U L T I N G Consulted with Lunas Consulting for two trainings: • Equitable Grantmaking and Social Justice • Racial Equity • State of Philanthropy • Implicit Bias in Grantmaking • Best Practices • Equity Review Tool • Sample Application Review Funding Application Cycle r 4 Data Snapshot • Funding Announcements sent to 500+ organizations, 250 + Kent contacts via e-mail, published online, announced in meetings. • 4 Pre -Application Workshops • 6 Technical Assistance sessions for those applying to Kent • Staff available by email and phone — met with 41 organizations • 121 applications submitted • Over $3.9 million dollars requested • Commissioners initially recommended funding a total of 59 programs for a total of $1,461,384 • 11 new programs recommended for funding • Funding Available: $1,366,317 (Combined General Fund and CDBG) What changed as a result of the 2020- 2021 Equity Analysis? • Expanded the time the application was open • New webpage that includes a page that is specific to grants and funding • Expanded outreach and increased announcements about the grant application process • Increased technical assistance available: o Provided an early workshop for agencies that had not applied before o Recorded short instruction videos for each element of the application and made them available on the sharel web portal o Provided a Word document version of all application questions for working offline o Partnered with Auburn and Federal Way to host a CDBG-specific workshop • Included a question about % of BIPOC leadership and board membership in profile and % of BIPOC staff in the application 41 organizations participated in technical assistance — primarily via email and phone. 26 had not been funded previously. 14 BIPOC organizations (led by and/or serving). 7 organizations were "new" to staff. 8 organizations ultimately did not apply after talking with staff — primarily determined the funding was not a good fit (one was not a non-profit, one planned to provide funds to private counselors, one was not currently providing services in Kent and seeking connections, and one said they were not ready to seek grants). Funding Recommendations by Master Plan Priority Area Sub Category Priority Area 2023-2024 HS Staff Adjust Recommendations 2023-2024 Commission Recommendations 2021 - 2022 Allocations Early Learning $ 99,094 7% $ 99,094 7% $ 102,000 8% Youth $ 210,500 147. $ 208,290 14% $ 117,500 10% Healthy Aging $ 47,500 3% $ 53,500 4% $ 54,000 4% Safe, Welcoming, Access $ 73,000 5% $ 73,000 5% $ 95,000 8% Basic Needs $ 349,000 23% $ 367,000 25% $ 221,100 18% Economic, Legal, Financial $ 185,723 12% $ 189,000 13% $ 118,500 10% Physical and Mental Well Being $ 192,500 13% $ 157,500 11% $ 217,500 18% Stable Housing $ 314,000 21% $ 314,000 21% $ 268,000 22% Capacity Building 1 $ 30,000 1 2% $ - 1 $ 30,000 1 2% Total 1 $ 1,501,317 1 $ 1,461,384 $ 1,223,600 2023-2024 Funding Recommendations Human Services Commissioners held a special, publicized meeting on 08-23-22 to review the revised funding recommendations. Commissioners voted and approved the funding recommendations unanimously. Staff presented the recommended adjustments based on the parity review and funding source analysis. Funding recommendations will be included in the 2023 City of Kent Budget book. Human Services staff will: • Continue to refine the unding source. • Communicate the funding recommendations to Mayor, CAO and Councilmembers. • Communicate funding recommendations to organizations (contingent upon Council approval of the 2023 budget). • Draft a process for completing an -mity Ralliaw of the application process and discuss at the September Human Services Commission meeting. • Draft an African American and Hispanic community population specific researo and investmen- plan and begin discussions at the September Human Services Commission meeting. • Begin drafting 2023-2024 contracts and negotiate scopes of work with funded organizations. This includes refining performance measures and outcomes that will be reported by agencies quarterly. FEDERAL WAY SINK EXTENSION _ �TL LtM� eal � IY1111111��� �� �1 I 02 FWLE Alignment PROJECT CORRIDOR LENGTH M 7o8mlies rj OPENING FOR - - REVENUE SERVICE,. 2024 1 2035 DAILY RIDERSHIP I=.&-361,50O Riders PROJECT CORRIDOR TRAIEL TIME [01M 12Minutes 0 1 [lin�saiefor ilkus#ra�a; vurooxsanly and arer»1 bxat'e. 49 Nat to Seale •l1■►1U _ =4. i hum Part of the design -build process About 785 for entire FWLE project About 171 permit revisions approved by COK Revisions on -going through the process 168 currently in design, to be submitted -.0ax"- Kent Des Moines Station c 111Wwer and draina uay-dec* 6mplete an being track. prepared Garage • Concrete work complete to 4th level. Canopy and vat shafts being constructed. Large crane de -mobilized. delivered�wwr_Z:_ - Tf' -a- Kent Des Moines Station Concep SIM y 5, 216th 5t 5. 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L-or: - mprove eel# pick's Drive -I +. r � � .. - -- . -aim r�,&tud Ts Seattle - Ker+tll # 4 � s - Fred Mppeyer , ----:--__-. '{_ fir•' - - .. T r ck Park '— AEI Rincansita s 2s arl•. w. - I Fed eeal Way .. a 1 .� ■ .AEI Parral - -� _ • �' Evergreen Midd le Sch • • I. 1 D M O N T- EACH 7 way IF jr S 2 rend st 5 TL At -- - ,ta Part f s 2a2�a Avana'war Lake �r s ,. 3 PA E-V, E-WIJE,S E R V I C H E DQ L E-DIS, F 0 R - 2024- Apl r y w F . •S ' •# } • Sound Transit--Dfone Flyover Y ,k Federal Way Link Extension Flyover - Summer 2022 - YouTij.be ~T = r• _ , :4viyl G rI4v&7 K • i7iFTi T�J 1 Projects and Accomplishments Council Workshop 9/6/2022 ONLY Wipes can clog sewer pipes which cause costly repairs and even sewer overflows. #WIPESCLGGPIPES 0 �� KENT o Wit MZ.: It:Fin WN 7_7 Sanitary Sewer Pump Stations Ragging We continue to have "ragging" issues despite the new legislation Pipe repair in the alley behind Popeyes This line was added to the 2022 Sewer relining project. ?`1 . 5 FT -���� LI���IIII s��1L�'' .. + �.- � � I + • • � � it h + • i # ' l+ k a - Popeyes Continued Broken and heavily aggregated The bottom of the line was paper thin 1. 4r 71' - 111F 00 'n 0 04/���/ \y � RR Y, or 4.w A6 orm Drnfnnae 14 N t�� 4� t F F k` is S i« 1� w Bridges Vault Maintenance We invited Auburn Maintenance Staff to come and watch the process of maintaining filter vaults Once all filters are removed the entire vault is pressure washed before putting the new filters in. Ready to pull the plugs and start filtering storm water again. 1 - f L�4.i�� ' ��rtebr.reV tt jll a 4 G- August is HPA season for the Drainage team \2/«^�� � �� ©^� � � � � � � \� � � . a�\ � J> _ «.. w:��a���?\�. :: y w� .-� � «\©^ ©� � \ ^ 22> 2 Titus Street Twin Culverts . f� Yearly cleaning due to sediment build up Garrison Creek and 212t" St T yam. w � Roughly 4' deep of sediment removed from the end of the culvert Once the culvert cleaning work is completed, staff installs BMP's to cover all exposed soils before they leave the sight Ar + 5703 r x e dti