HomeMy WebLinkAboutCity Council Committees - Public Works Committee - 08/15/2022 (2) Public Works Committee
• Monday, August 15, 2022
KEN T 4:00 PM
WASHINGTON
Chambers
To listen to this meeting,
call 1-888-475-4499 or 1-877-853-5257
and enter Meeting ID 813 5852 9505, Passcode: 665606
Chair Brenda Fincher
Councilmember Satwinder Kaur Councilmember Marli Larimer
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Item Description Action Speaker Time
1. Call to Order Chair
2. Roll Call Chair
3. Agenda Approval Chair
4. Business Chair
A. Approval of Minutes
1. Approval of August 1, 2022 YES Chair 01 MIN.
Minutes
B. Pedestrian and Bicycle YES Erik Preston 05 MIN.
Program - Pedestrian Hybrid
Beacon on 108th Avenue SE
at Kent Panther Lake
Library - Authorize
C. Safe Routes to School - YES Erik Preston 05 MIN.
School Zone Flashers -
Authorize
D. Consultant Agreement with YES Eric Connor 05 MIN.
KBA, Inc. for the 76th
Avenue South - North
Segment Project - Authorize
E. Annual Utility Rate NO Chad Bieren 10 MIN.
Adjustment
5. Adjournment Chair
Public Works Committee CC PW Regular Meeting August 15, 2022
The public may submit written public comments that relate to a committee agenda item by emailing:
cityclerk@kentwa.gov by 3:30 p.m. on the day of this committee meeting. After 3:30 p.m., written
public comments may only be submitted in person by presenting them to the committee secretary at
the public meeting. Written public comments that do not relate to a committee agenda item are not
permitted. Written public comments are not read into the record.
Unless otherwise noted, the Public Works Committee meets at 4 p.m. on the first and third Mondays of
each month in the Kent City Hall, Council Chambers, 220 Fourth Avenue South, Kent WA 98032.
For additional information, contact Nancy Yoshitake at 253-856-5508 or email
Nyoshitake@kentwa.gov, or Cheryl Viseth at 253-856-5504, or email Cviseth@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856-
5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1.
4.A.1
Pending Approval
Public Works Committee
KENT CC PW Regular Meeting
WA9H... Minutes
August 1, 2022
Date: August 1, 2022
Time: 4:02 p.m.
Place: Chambers
Members: Brenda Fincher, Committee Chair
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
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Agenda:
1. Call to Order 4:02 p.m. o
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2. Roll Call 'o
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Attendee Name Title Status Arrived a
Brenda Fincher Committee Chair Present
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Satwinder Kaur Councilmember Present o
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Marli Larimer Councilmember Present
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3. Agenda Approval N
4. Business
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A. Approval of Minutes c
The minutes of July 18, 2022 Public Works Committee meeting were
approved without changes. c
Approval of Minutes dated July 18, 2022
MOTION: Move to approve the Minutes dated July 18, 2022
RESULT: APPROVED [UNANIMOUS]
MOVER: Marli Larimer, Councilmember n
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SECONDER: Satwinder Kaur, Councilmember W
AYES: Fincher, Kaur, Larimer
B. USGS Joint Funding Agreement for Fiscal Year 2023 - Authorize
Environmental Manager, Mike Mactutis noted this is an annual agreement between the
City of Kent and the U.S. Geological Survey (USGS) for fiscal year 2023 for stream
data collection. For fiscal year 2023, the City of Kent will contribute $121,078 to the
annual total program costs of $156,660 with the USGS and the City of Tukwila
providing the remainder.
The gages provide valuable information on stream and weather conditions, including
water surface elevations, flow levels and amount of precipitation. This information is
.........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page I of 3 Packet Pg. 3
4.A.1
Public Works Committee CC PW Regular Meeting August 1, 2022
Minutes Kent, Washington
used to calibrate stream flow models and increase the accuracy of stormwater flood
projection models.
This agreement will provide for operation, maintenance, and data collection at seven
gages; one located on Rock Creek, two along Mill Creek, one along Springbrook Creek,
and three in the valley at 277th Street, Meeker Street and 200th Street.
The stream flow measured at the gage at Rock Creek and Kent-Kangley Road is
included in the Clark Springs Habitat Conservation Plan as a criterium to determine the
City's augmentation of flows in Rock Creek from October through December.
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MOTION: I move to authorize the Mayor to sign the Joint Funding
Agreement for Water Resource Investigations between the City of
Kent and the U.S. Geological Survey, in the amount of $121,078 0
subject to final terms and conditions acceptable to the Public Works
Director and City Attorney. °
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SER ULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next: 8/16/2022 Q
7:00 PM
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MOVER: Satwinder Kaur, Councilmember c
SECONDER: Marli Larimer, Councilmember
AYES: Fincher, Kaur, Larimer c
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C. Info Only: King County Solid Waste Rate Restructure
Environmental Manager, Mike Mactutis discussed that King County Solid Waste Division Q
is changing its rate structure for the disposal of municipal waste, effective January 1, 0
2023.
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About 70% of the materials that goes into the landfill are recoverable and could be
diverted before it reaches the landfill. King County has set the goal of 2030 to do a
significant reduction of the waste stream that goes to the landfill. With the goal of
diverting 70% of material, it will affect King County's revenue since 90% of their a
revenue comes from the tipping fees from people dumping materials at transfer
stations and landfills. King County is finalizing a revenue stream realignment to a
address this. This restructure is intended to collect the same revenue as the status
quo, but in a more stable way, and without shifting costs between cities. This requires
cities and waste haulers to amend existing contracts to reflect the flat rate portion of
the disposal fee that will begin in January. The City is currently in negotiations with
Republic Services and the amendment will be presented to the City Council later this
summer.
D. Info Only: Grant Opportunities
City Transportation Planner, David Paine discussed the status of the grant
opportunities for 2022. Four transportation grants have been submitted so far this
yea r.
........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 2 of 3 Packet Pg. 4
4.A.1
Public Works Committee CC PW Regular Meeting August 1, 2022
Minutes Kent, Washington
PSRC: Positive news was received last week for recommendations for funding for Meet
Me on Meeker, and S. 76t" Avenue S. Roadway Preservation projects, and the next
step will be to go through the public involvement process in the fall, and hopefully final
funding for the projects this winter.
WSDOT (HSIP): Received news from their engineers on Spot Treatments and Access
Management. Erik Preston is reviewing the discussions on the details for these
projects.
WSDOT: Bicycle and Pedestrian projects and Safe Routes to Schools projects has been
submitted for crossing treatments and pedestrian hybrid beacon. ;
TIB: Received positive news from the Transportation Improvement Board that we'll —
receive funding for a Russell Road Complete Street. Two projects north of Meeker CU
through the park will have sidewalks installed. o
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There are four transportation grant opportunities that remain on schedule for 2022. a
Director, Chad Bieren said that the purpose of this discussion is to bring projects that
fit grant criteria before applying for the grant. o
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TIB: Focuses on bicycle and pedestrian projects. Planning to submit this month for the N
extension of sidewalk along SE 248t" Street which will link Daniel Elementary to Morrill N
Meadows Park.
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WSDOT Section 130: Focuses on railroad crossing improvements. This will be a piece Q
of the overall Quiet Zone program for crossing gate improvements for Willis and the UP
line. This is due this month.
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USDOT Safe Streets for All Action Plan: Builds on local road safety plan by advancing
safety through a safety approach. This is due in September.
USDOT Reconnecting Communities Pilot Program: Intent of this program is to look at
higher volume arterials and to make it easier for the community to get across streets a
that bisect the community. Areas that are being focused on are Central Avenue, a
Rapid Reflective Rectangular Beacon crossing along Central Avenue, Canyon Drive
between Central Avenue and Benson, and an intersection study for the improvement of
circulation at Kent-Kangley and 104t"
5. Adjournment 4:29 p.m.
Ch,p,ryb vim
Committee Secretary
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Page 3 of 3 Packet Pg. 5
4.6
PUBLIC WORKS COMMITTEE
Chad Bieren, P.E.
220 Fourth Avenue South
KENT Kent, WA 98032
WASHINGTON 253-856-5500
DATE: August 15, 2022
TO: Public Works Committee
SUBJECT: Pedestrian and Bicycle Program - Pedestrian Hybrid Beacon
on 108th Avenue SE at Kent Panther Lake Library - Authorize
MOTION: I move to authorize the Mayor to sign all documents necessary to
accept grant funding from the WSDOT Pedestrian and Bicycle Program and
to amend the budget to authorize the expenditure of funds to design and
construct a Pedestrian Hybrid Beacon on 108th Ave SE (SR SiS) near the
Panther Lake Library.
SUMMARY: In July 2020, the city applied for funding from the Washington State
Department of Transportation (WSDOT) Pedestrian and Bicycle Program to design
and construct several projects, one of which was a Pedestrian Hybrid Beacon (PHB)
on 108th Ave SE near the Panther Lake Library. In 2021, the City was awarded
funding for other projects in the application, but not the PHB at the Panther Lake
Library. However, additional funding became available and WSDOT has also
awarded funding for this project.
The total project cost is estimated at $895,420. The amount awarded by WSDOT is
$875,420, the city's required match is $20,000.
BUDGET IMPACT: $20,000 match from the B&O Tax Fund, along with any
potential project cost escalation.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
ATTACHMENTS:
1. Pedestrian & Bicycle Program Award Letter and Project Summary (PDF)
Packet Pg. 6
4.B.a
Adak
Washington State Transportation Building
•, De artment of Trans rtation 310 Maple Park Avenue S.E.
P � P.O.Box 47300 �
Olympia,WA 98504-7300
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360-705-7000
TTY:1-800-833-6388 M
www.wsdot.wa.gov IL
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June 10,2022 W
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Mr. Chad Bieren Q
Public Works Director z
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City of Kent c
220 Fourth Avenue South
Kent,WA 98032-5838
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City of Kent
Pedestrian Hybrid Beacon (PHB) on 108"Ave SE at m
Kent Panther Lake Library
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2021-23 Pedestrian& Bicycle Safety Program
State Funding =
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Dear Mr. Bieren:
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WSDOT is pleased to advise you that the above-mentioned project was selected to receive funding
through the Pedestrian&Bicycle Safety program. The state funding is limited as shown below: a
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Pedestrian Hybrid Beacon(PHB) on 108"Ave SE at M
Kent Panther Lake Library $875,420
Scope: See attached project summary.
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In order to meet state requirements,the following are required: E
■ Project expenditures incurred before receiving notice from Local Programs of state fund co
authorization are not eligible for reimbursement. 0
■ Please refer to the Local Programs webpage for detailed authorization information, including: o
(https://wsdot.wa.gov/business-wsdot/support-local-pro rg ams) a
✓ Local Agency Guidelines(LAG)manual for detailed requirements. c
✓ Transportation Improvement Program(TIP) and Statewide Transportation Improvement
Program(STIP) amendments, as applicable.
✓ Funding and billing forms; and
✓ Local Project Report required to be completed by the end of June and December each E
M
year. To access the database,you will need an account name and password. Your 3
account name_ and your password-. The password is case sensitive.
M
As a reminder,Local Programs encourages all agencies to submit monthly progress billings to ensure c
timely reimbursement of eligible expenditures. a`
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For assistance please contact Mehrdad Moini,your Region Local Programs Engineer, at 206.440.4734.
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Sincerely, m
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/ay?�rye,P5
Director
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Local Programs a
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Attachment
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cc: Kelly McGourty,Transportation Director,PSRC r
Mehrdad Moini,Northwest Region Local Programs Engineer,MS NB82-121 Q
Packet Pg. 7
4.B.a
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Project Summary
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Program: Pedestrian and BicycleLu
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Date:April 2022 U)
Agency:City of Kent >
Project Title: Pedestrian Hybrid Beacon (PHB)on 108th Ave SE at the Kent Panther Lake Library(20600 Q
block) c
Project Description: "Stop here for pedestrians" sign (in-street), marked crosswalk, median refuge
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island, pedestrian crossing advance stop bars, median channelization/turn restrictions, audible 0
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pedestrian signal, pedestrian hybrid beacon 0
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Detailed Project Description:
Install marked crosswalk(plastic) with pedestrian hybrid beacon (HAWK signal) over 10811 Ave SE at
midblock location (vicinity of SE 206th ST) _
• Reconstruct sidewalk/pavement at location and construct ADA curb ramps
■ Construct new median pedestrian refuge island per WSDOT chan plan approval y
• Install pedestrian-scale lighting in the vicinity of the crossing
CD
• Install pedestrian crossing advance stop bars (plastic) a
• Include median channelization/turn restrictions M
• Include audible pedestrian signal with pedestrian hybrid beacon CM
Project Schedule:
Begin PE 08/22 E
Environmental Documents Approved 04/23 N
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Right-of-Way Approved 05/23 a�i
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Permits/Approvals Received 09/23 a
Utilities Relocated (if Necessary) 09/23
Estimated Contract Ad 10/23
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Estimated Contract Award Date 12/23 �
Open to Traffic 07/24
Design Complete (Design-only projects) N/A a
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Project Cost and Award Amount: °f
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Phase Total Project Amount Requested Amount Awarded a
Cost
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Preliminary Engineering $272,020 $252,020 $252,020 2
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Right-of-Way N/A N/A N/A 06
Construction $623,400 $623,400 $623,400 c�a
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Total $895,420 $875,420 $875,420
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If you agree to the project summary described above, please sign below and return to Charlotte E
Claybrooke or Brian Wood. M
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Page 1 of 2 Q
Packet Pg. 8
4.B.a
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Concurrence: I agree to the project summary described above. a
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Approving Authority Name (Print):_Chad Bieren U)
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Approving Authority Signature: Q
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Date:_April 27,2022 r
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Page 2 of 2 Q
Packet Pg. 9
4.0
PUBLIC WORKS COMMITTEE
Chad Bieren, P.E.
220 Fourth Avenue South
KENT Kent, WA 98032
WASHINGTON 253-856-5500
DATE: August 15, 2022
TO: Public Works Committee
SUBJECT: Safe Routes to School - School Zone Flashers - Authorize
MOTION: I move to authorize the Mayor to sign all necessary documents to
accept grant funding from the WSDOT Safe Routes to School Program and
to amend the budget to authorize the expenditure of funds to design and
construct School Zone Flashing Beacons in nine school zones.
SUMMARY: In July 2020, the city applied for grant funding from the Washington
State Department of Transportation (WSDOT) Safe Routes to Schools Program to
design and construct School Zone Flashers within nine school zones. The city's
application did not initially score highly enough to receive funding. However,
additional funding became available and WSDOT has awarded funding for this
project.
The total project cost is estimated at $417,803. The amount awarded by WSDOT is
$397,803, the city's required match is $20,000.
BUDGET IMPACT: $20,000 match from the B&O Tax Fund, along with any
potential project cost escalation.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
ATTACHMENTS:
1. School Zone Flashers Award Letter and Project Summary (PDF)
Packet Pg. 10
4.C.a
Aft
Washington State Transportation Building
•, De artment of Trans rtation 310 Maple Park Avenue S.E.
P � P.D.Box 47300
Olympia,WA 98504-7300
360-705-7000
TTY:1-800-833-6388
www.wsdot.wa.gov N
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June 10, 2022 z
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Mr. Chad Bieren U_
Public Works Director c
City of Kent N
220 Fourth Avenue South a
Kent, WA 98032-5838
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City of Kent c
Safe Routes to School—School Zone Flashers z°
2021-23 Safe Routes to School Program i�
State Funding
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Dear Mr. Bieren:
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WSDOT is pleased to advise you that the above-mentioned project was selected to receive funding
through the Safe Routes to School program. The state funding is limited as shown below:
Safe Routes to School—School Zone Flashers $397,800 M
Scope: See attached project summary.
In order to meet state requirements,the following are required:
■ Project expenditures incurred before receiving notice from Local Programs of state fund E
authorization are not eligible for reimbursement.
■ Please refer to the Local Programs webpage for detailed authorization information,including: �
(htlps://wsdot.wa.gov/business-wsdot/sMport-local:pL ams)
✓ Local Agency Guidelines(LAG)manual for detailed requirements. °
a
✓ Transportation Improvement Program(TIP)and Statewide Transportation Improvement
Program(STIP)amendments, as applicable.
✓ Funding and billing forms. d
✓ Local Project Report required to be completed by the end of June and December each J
year. To access the database,you will need an account name and password. Your 2
account name is=and your password—. The password is case sensitive. 3
a
As a reminder, Local Programs encourages all agencies to submit monthly progress billings to ensure L
timely reimbursement of eligible expenditures.
For assistance please contact Mehrdad Moini,your Region Local Programs Engineer, at 206.440 ti
4734.
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Sincerely, 70
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/ay7rye,P c
Director d
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Local Programs
Attachment Q
cc: Kelly McGourty, Transportation Director,PSRC
Mehrdad Moini,Northwest Region Local Programs Engineer, MS NB82-121
Packet Pg. 11
4.C.a
Project Summary
Program:Safe Routes to School
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Date: May 2022 w
Agency:City of Kent U-
Project Title: Safe Routes to School—School Zone Flashers
Project Description: Standard flashing beacons, school speed zone flashing beacons and signage N
0
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Detailed Project Description:
Install school zone flashing beacons and schools zone signs at the following locations: ,
• 381h Ave S just north of S248th St and also just south of S248th St(for Sunnycrest Elementary) —°o
• 42"d Ave S at the intersection with S 249th St and also at the intersection with S 247th St(for U
Sunnycrest Elementary) o
• S 268th St just east of 371h Ave S(for Star Lake Elementary) N
■ 112th Ave SE south of SE 232"d St(for Park Orchard Elementary) '
■ SE 2215t PL and 1315t PL SE (for Sunrise Elementary) W
• SE 224th ST just east and also just west of 132"d Ave SE (for Sunrise Elementary) T
■ SE 270th St south of 1241h Ave SE and also south of 118th PI SE (for Millennium Elementary) Cn
• 64th Ave S just north of W Meeker St (for Kent Elementary) M
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Lakeside Blvd just north and also just south of S 236th St (for Neely O'Brian Elementary)
Project Schedule:
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Begin PE 11/22 E
Environmental Documents Approved 2/23 N
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Right-of-Way Approved 3/23 m
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Estimated Contract Ad 3/23 a
Estimated Contract Award Date 4/23
Open to Traffic 12/23 ;
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Project Cost and Award Amount: E
Phase Total Project Amount Requested Amount Awarded a
Cost L
Preliminary Engineering $83,505 $63,505 $63,505
Right-of-Way N/A N/A N/ALL
Construction $334,298 $334,298 $334,298 m
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Total $417,803 $397,803 $397,803 N
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If you agree to the project summary described above, please sign below and return to Charlotte
Claybrooke or Brian Wood. W
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Concurrence: I agree to the project summary described above. a
Page 1 of 2
Packet Pg. 12
4.C.a
Approving Authority Name(Print):_Chad Bieren, Public Works Director
Approving Authority Signature: tu, w
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Date: May 11, 2022
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Page 2 of 2
Packet Pg. 13
4.D
PUBLIC WORKS COMMITTEE
Chad Bieren, P.E.
220 Fourth Avenue South
KENT Kent, WA 98032
WASHINGTON 253-856-5500
DATE: August 15, 2022
TO: Public Works Committee
SUBJECT: Consultant Agreement with KBA, Inc. for the 76th Avenue
South - North Segment Project - Authorize
MOTION: I move to authorize the Mayor to sign the consultant services
agreement with KBA, Inc. for contract administration, management,
quality control, and inspection in the amount of $402,242 for the 76th Ave
South - North Segment project, subject to final terms and conditions
acceptable to the Public Works Director and City Attorney.
SUMMARY: The 76th Avenue S - North Segment Project is located on 76th Avenue
S, South of S 212th Street. This is a federally funded project that will raise the
elevation of 76th Avenue S to help eliminate flooding issues on the roadway. New
cement concrete paving, curb & gutter, sidewalks, driveways, curb ramps, water
main, storm drainage piping, illumination, and landscaping will all be constructed as
part of the project.
This consultant contract is needed to provide a Resident Engineer, Inspector, and
subconsultants to perform contract administration, construction management,
quality control, and inspection on this federally funded project. Through our
selection process, following WSDOT LAG Manual guidelines, we have selected KBA,
Inc. to provide these services, while city staff manage existing construction
projects. The funding agency requires 19% DBE (Disadvantaged Business
Enterprise) participation in our consultant contracts during the construction phase
of the project. The required DBE participation will be met by KBA via contracts with
HWA Geosciences, Inc. (quality control) and Jimale Technical Services (contract
administration).
BUDGET IMPACT: The project will be paid for using a Federal Surface
Transportation Program (STP) Grant, Utility Funds, and B&O Tax Funds.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
ATTACHMENTS:
1. KBA Agreement (PDF)
Packet Pg. 14
4.D.a
Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreemen
Agreement Number:
Firm/Organization Legal Name (do not use dba's):
KBA, Inc.
Address Federal Aid Number
11201 SE 8th Street, Suite 160, Bellevue, WA 98004 STPUL-1075(004) m
UBI Number Federal TIN Y
t
601 -426-427 91 -181416 3
Execution Date Completion Date
06/30/2023
L
1099 Form Required Federal Participation Q
❑ Yes ❑■ No ■❑ Yes ❑ No r
Project Title y
76th Avenue South - North Segment °
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Description of Work
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The Consultant shall provide Construction Management Services for the project which will include
consultation, contract administration, field observation, documentation, and material testing. For a
description, see the Consultant's Scope of Services which is attached as Exhibit A and incorporated by o
this reference. Z
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❑■ Yes ❑ No DBE Participation Maximum Amount Payable:$402,242
❑ Yes ❑■ No MBE Participation
❑ Yes ❑■ No WBE Participation a
❑ Yes ❑■ No SBE Participation m
Y
Index of Exhibits
E
Exhibit A Scope of Work U
Exhibit B DBE Participation Q
Exhibit C Preparation and Delivery of Electronic Engineering and Other Data
Exhibit D Prime Consultant Cost Computations
Exhibit E Sub-consultant Cost Computations
Exhibit F Title VI Assurances
Exhibit G Certification Documents
Exhibit H Liability Insurance Increase
Exhibit I Alleged Consultant Design Error Procedures
Exhibit J Consultant Claim Procedures
LA10342
Local Agency A&E Professional Services Agreement Numb
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Packet Pg. 15
4.D.a
THIS AGREEMENT, made and entered into as shown in the "Execution Date" box on page one (1) of this
AGREEMENT, between the City of Kent
hereinafter called the "AGENCY," and the "Firm / Organization Name" referenced on page one (1) of this
AGREEMENT, hereinafter called the "CONSULTANT."
WHEREAS, the AGENCY desires to accomplish the work referenced in "Description of Work" on page one (1)
of this AGREEMENT and hereafter called the "SERVICES;" and does not have sufficient staff to meet the
required commitment and therefore deems it advisable and desirable to engage the assistance of a
CONSULTANT to provide the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to
professional registration, if applicable, and has signified a willingness to furnish consulting services to the m
Y
AGENCY. �
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NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or 3
attached and incorporated and made a part hereof, the parties hereto agree as follows:
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I. General Description of Work a
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services, N
labor, and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and v
complete the SERVICES as designated elsewhere in this AGREEMENT. �.
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II. General Scope of Work Cn
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit "A" c
attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was Z
developed utilizing performance based contracting methodologies.
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III. General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall M
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress, a
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or Q
days' notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit"A." Y
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will c
outline in written and graphical form the various phases and the order of performance of the SERVICES in E
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT,any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws, a
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the
State of Washington.
Local Agency A&E Professional Services Agreement Numb
Negotiated Hourly Rate Consultant Agreement Revised 0210112021 1 Packet Pg. 16
4.D.a
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required,
per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will
be shown on Exhibit `B" attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is, a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY's "DBE Program Participation Plan" and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absents of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant
Agreement is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. a
Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not. Y
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The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved 3
with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall
identify any DBE Participation.
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All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned. 0
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit "C Q
—Preparation and Delivery of Electronic Engineering and other Data."
All designs, drawings, specifications, documents, and other work products, including all electronic files, c
prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of v
service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others,
acting through or on behalf of the AGENCY of any such instruments of service, not occurring, as a part of this
SERVICE, shall be without liability or legal exposure to the CONSULTANT.
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Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the
other party by(i) certified mail, return receipt requested, or(ii)by email or facsimile, to the address set forth z°
below: W
If to AGENCY: If to CONSULTANT:
Name: Eric Connor Name: Cameron Bloomer Q
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Agency: City of Kent Agency: KBA,Inc. to
Address: 220 4th Avenue S. Address: 11201 SE 8th Street,Suite 160
City: Kent State:WA Zip: 98032 City: Bellevue State: WA Zip: 98004 m
Email: EConnor@KentWA.gov Email: cbloomer@kbacm.com
Phone: (253)856-5533 Phone: (425)455-9720
Facsimile: (253)856-6500 Facsimile: (425)455-9732 E
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IV. Time for Beginning and Completion m
The CONSULTANT shall not begin an work under the terms of this AGREEMENT until authorized in writing
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by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the
AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this z
AGREEMENT titled"Completion Date." o
The established completion time shall not be extended because of any delays attributable to the CONSULTANT, a
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
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4.D.a
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this
AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or
SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete
SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov).
A. Hourly Rates: Hourly rates are comprised of the following elements - Direct(Raw) Labor, Indirect Cost Rate,
and Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the
negotiated hourly rates shown in Exhibits "D" and "E" attached hereto and by reference made part of this
AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT's a
direct labor rates and indirect cost rate computations and agreed upon fee. The accepted negotiated rates Y
shall be memorialized in a final written acknowledgment between the parties. Such final written z
acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted '3
negotiated rates shall be applicable from the approval date, as memorialized in a final written m
acknowledgment, to 180 days following the CONSULTANT's fiscal year end(FYE) date. E
The direct (raw) labor rates and classifications, as shown on Exhibits "D" and "E" shall be subject to a,
renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days a
following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must
be made to the other party within ninety (90) days following the CONSULTANT's FYE date. If no such N
written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits "D" and c
"E"will remain in effect for the twelve (12) month period. v
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Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations E
to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12
month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment =
between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this z°
AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to N
aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications,
the AGENCY shall perform an audit of the CONSULTANT's books and records to determine the
CONSULTANT's actual costs. The audit findings will establish the direct (raw) labor rates and to
classifications that will applicable for the twelve (12)month period.
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The fee as identified in Exhibits "D" and"E" shall represent a value to be applied throughout the life of the M
AGREEMENT.
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The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of E
the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year a
rate under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These a
rates will be applicable for the twelve (12) month period. At the AGENCY's option, a provisional and/or m
conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in Y
effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during a
the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of Ew
the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect 5
cost rate and/or extension will be considered on a case-by-case basis, and if granted, will be memorialized in a
a final written acknowledgment.
The CONSULTANT shall maintain and have accessible support data for verification of the components of
the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fee (profit) percentage. The
CONSULTANT shall bill each employee's actual classification, and actual salary plus indirect cost rate plus
fee.
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4.D.a
A. Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the actual cost to the
CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long
distance telephone, supplies, computer charges, and fees of sub-consultants. Air or train travel will be
reimbursed only to lowest price available, unless otherwise approved by the AGENCY. The CONSULTANT
shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with the WSDOT's Accounting Manual M 13-82, Chapter 10—Travel Rules and Procedures, and
all revisions thereto. Air, train, and rental card costs shall be reimbursed in accordance with 48 Code of
Federal Regulations (CFR) Part 31.205-46 "Travel Costs." The billing for Direct Non-salary Costs shall
include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT
shall maintain the original supporting documents in their office. Copies of the original supporting documents
shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES m
provided under this AGREEMENT. Y
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B. Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under 3
this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one
(I.) The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII,
"Extra Work."No minimum amount payable is guaranteed under this AGREEMENT.
C. Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized a
in A and B above. Detailed statements shall support the monthly billings for hours expended at the rates o
established in Exhibit "D," including names and classifications of all employees, and billings for all direct N
non-salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT's c
employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the
names, titles, salary rates, and present duties of those employees performing work on the SERVICES at the E
time of the interview. a,
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D. Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be z
made promptly upon its verification by the AGENCY after the completion of the SERVICES under this c
AGREEMENT, contingent upon receipt of all PS&E plans, ma notes reports, electronic data and other Z
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related documents, which are required to be furnished under this AGREEMENT. Acceptance of such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment, which the
CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and to
transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not,
however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies N
the AGENCY may pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such i
overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund Q
shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the Y
AGENCY of overpayment. Per WSDOT's "Audit Guide for Consultants," Chapter 23 "Resolution
Procedures," the CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin E
the appeal process to the AGENCY for audit findings
E.Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for a
inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt
of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or
bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in
connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period,
the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is
completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be
performed by the State Auditor, WSDOT's Internal Audit Office and /or at the request of the AGENCY's
Project Manager. LA10342
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4.D.a
VI. Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit "A" attached hereto and
by this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT
without prior written permission of the AGENCY. No permission for subcontracting shall create, between the
AGENCY and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit "E"
attached hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub m
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
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All reimbursable direct labor, indirect cost rate, direct non-salary costs and fee costs for the sub-consultant shall 3
be negotiated and substantiated in accordance with section V "Payment Provisions" herein and shall be
memorialized in a final written acknowledgment between the parties E
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All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall a
require each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this
AGREEMENT. With respect to sub-consultant payment, the CONSULTANT shall comply with all applicable 2-
sections of the STATE's Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
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The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national v
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the a,
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result inCn
the termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
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VII. Employment and Organizational Conflict of Interest a
The CONSULTANT warrants that they have not employed or retained any company or person, other than a
bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not to
paid or agreed to pay any company or person, other than a bona fide employee working solely for the M
CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent M
upon or resulting from the award or making of this contract. For breach or violation of this warrant, the
AGENCY shall have the right to annul this AGREEMENT without liability or, in its discretion, to deduct from
this AGREEMENT price or consideration or otherwise recover the full amount of such fee, commission,
percentage, brokerage fee, gift, or contingent fee. a
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or m
services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the Y
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen's
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made E
by a third party as a consequence of any act or omission on the part of the CONSULTANT's employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole a
obligation and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of
this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except
regularly retired employees, without written consent of the public employer of such person if he/she will be
working on this AGREEMENT for the CONSULTANT.
Agreement Number:
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4.D.a
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
• Title VI of the Civil Rights Act of 1964 • Civil Rights Restoration Act of 1987 (Public Law
(42 U.S.C. Chapter 21 Subchapter V § 100-259)
2000d through 2000d-4a) • American with Disabilities Act of 1990 (42
• Federal-aid Highway Act of 1973 (23 U.S.C. Chapter 126 § 12101 et. seq.)
U.S.C. Chapter 3 § 324) • 23 CFR Part 200
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• Rehabilitation Act of 1973 • 49 CFR Part 21 00
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(29 U.S.C. Chapter 16 Subchapter V § • 49 CFR Part 26 3
794) • RCW 49.60.180
• Age Discrimination Act of 1975 (42 E
U.S.C. Chapter 76 § 6101 et. seq.)
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit
"F" attached hereto and by this reference made part of this AGREEMENT, and shall include the attached N.
Exhibit "F" in every sub-contract, including procurement of materials and leases of equipment, unless exempt N
by the Regulations or directives issued pursuant thereto. v
IX. Termination of Agreement
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The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon �
ten(10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the z°
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of o
termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this a
AGREEMENT.
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No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to N
Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two
(2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the
AGENCY for any excess paid. E
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the
CONSULTANT,the above formula for payment shall not apply. a
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In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the Y
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing c
SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily EW
completed to date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY 5
at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES a
required and the time which may be required to do so, and other factors which affect the value to the AGENCY
of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this
subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of
this section.
If it is determined for any reason, that the CONSULTANT was not in default or that the CONSULTANT's failure
to perform is without the CONSULTANT's or its employee's fault or negligence, the termination shall be
deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be
reimbursed for actual costs in accordance with the termination for other than default clauses listed previously.
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4.D.a
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any
member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT's
supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved
CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this
AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to
renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be
made to the CONSULTANT as set forth in the second and third paragraphs of this section. a
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Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any
remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the 3
CONSULTANT,or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY. c
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Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those E
rights with respect to any future act or omission by the CONSULTANT.
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X. Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as c
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY 0
find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof
changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall
be considered as Extra Work and will be paid for as herein provided under section XIII"Extra Work." d
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XI. Disputes o
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Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within cn
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and a
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer's decision, that decision shall be subject to judicial review. If
the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted
under the procedures found in Exhibit "J". In the event that either party deem it necessary to institute legal M
action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in
the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The
parties hereto agree that all questions shall be resolved by application of Washington law and that the parties a)
have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of
Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State Q
of Washington, situated in the county in which the AGENCY is located. Y
XII. Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local 8
laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed a
under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws
of the State of Washington.
The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY
and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or
in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the
CONSULTANT or the CONSULTANT's agents, employees, sub consultants, subcontractors or vendors, of any
tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall
require a CONSULTANT
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4.D.a
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold
harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based
solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the
AGENCY, their agents, officers, employees, sub-consultants, subcontractors or vendors, of any tie , or any other
persons for whom the STATE and/or the AGENCY may be legally liable; and provided further that if the claims
or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the
CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other
persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents,
officers, employees, sub-consultants, subcontractors and or vendors, of any tier, or any other persons for whom
the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and a
enforceable only to the extent of the CONSULTANT's negligence or the negligence of the CONSULTANT's Y
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the z
CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between 3
CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the a,
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets, a
patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the o
CONSULTANT's agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other N
persons for whom the CONSULTANT may be legally liable, in performance of the Work under this c
AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs,
information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and E
employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or
copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary Cn
information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY's, their agents', -
officers and employees' failure to comply with specific written instructions regarding use provided to STATE z
and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub- n
consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be a
legally liable.
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The CONSULTANT's relation to the AGENCY shall be at all times as an independent contractor.
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Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its
sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due
notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter E
42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under, a
this AGREEMENT.
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The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT's own m
employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this Y
indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial c
insurance law, Title 51 RCW. The Parties have mutually negotiated this waiver. E
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Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of o
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable a
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during
contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for
proper construction techniques, job site safety, or any construction contractor's failure to perform its work in
accordance with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
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4.D.a
Insurance Coverage
A. Worker's compensation and employer's liability insurance as required by the STATE.
B. Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with
minimum limits of one million dollars ($1,000,000.00)per occurrence and two million dollars
($2,000,000.00) in the aggregate for each policy period.
C. Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage
for any"Auto" (Symbol 1)used in an amount not less than a one million dollar($1,000,000.00) combined
single limit for each occurrence.
Excepting the Worker's Compensation Insurance and any Professional Liability Insurance, the STATE and m
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub- Y
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consultant and/or subcontractor as an additional insured (the "Als"), with no restrictions or limitations 3
concerning products and completed operations coverage. This coverage shall be primary coverage and non-
contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the
additional insured coverage required hereunder. The CONSULTANT's and the sub-consultant's and/or
subcontractor's insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall a
furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The
AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of c
Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14) v
days of the execution of this AGREEMENT to:
Name: Eric Connor E
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A enc City of Kent
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Address: 220 4th Avenue S. z°
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City: Kent State:WA Zip: 98032
Email: EConnor@KentWA.gov z
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Phone: (253) 856-5533
Facsimile:(253) 856-6500 M
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No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the
AGENCY.
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The CONSULTANT's professional liability to the AGENCY, including that which may arise in reference to
section IX "Termination of Agreement" of this AGREEMENT, shall be limited to the accumulative amount of a
the authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of m
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT's professional Y
liability to third parties be limited in any way.
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third
part, and no third party beneficiary is intended or created by the execution of this AGREEMENT. c°
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The AGENCY will pay no progress payments under section V "Payment Provisions" until the CONSULTANT
has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action
as is available to it under other provisions of this AGREEMENT, or otherwise in law.
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4.D.a
XIII. Extra Work
A. The AGENCY may at any time, by written order, make changes within the general scope of this
AGREEMENT in the SERVICES to be performed.
B. If any such change causes an increase or decrease in the estimated cost of, or the time required for,
performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order,
or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an
equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and
(3) other affected terms and shall modify this AGREEMENT accordingly.
C. The CONSULTANT must submit any"request for equitable adjustment," hereafter referred to as "CLAIM,"
under this clause within thirty (30) days from the date of receipt of the written order. However, if the m
AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted
before final payment of this AGREEMENT. 3
D. Failure to agree to any adjustment shall be a dispute under the section XI "Disputes" clause. However,
nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed. E
as
E. Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable a
for this AGREEMENT, shall not be increased or considered to be increased except by specific written
supplement to this AGREEMENT.
XIV. Endorsement of Plans
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If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV. Federal Review
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The Federal Highway Administration shall have the right to participate in the review or examination of the 'r
SERVICES in progress. z
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XVI. Certification of the Consultant and the Agency
Attached hereto as Exhibit "G-I(a and b)" are the Certifications of the CONSULTANT and the AGENCY, z
Exhibit "G-2" Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary
Covered Transactions, Exhibit "G-3" Certification Regarding the Restrictions of the Use of Federal Funds for
Lobbying and Exhibit "G-4" Certificate of Current Cost or Pricing Data. Exhibit "G-3" is required only in M
AGREEMENT's over one hundred thousand dollars ($100,000.00) and Exhibit "G-4" is required only in
AGREEMENT's over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by the
CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the address E
listed in section III "General Requirements" prior to its performance of any SERVICES under this
AGREEMENT. a
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XVIL Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by
the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound z
by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes, o
amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the a
parties as a supplement to this AGREEMENT.
XVIII. Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to
be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT's contained in the proposal, and the supporting
material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the
terms and conditions thereof.
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4.D.a
XIX. Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is
exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other
local, state, or federal statutes ("State's Confidential Information"). The "State's Confidential Information"
includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers,
financial profiles credit card information, driver's license numbers, medical data, law enforcement records (or
any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE
and AGENCY security data, non-public Specifications, STATE and AGENCY non-publicly available data,
proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the m
project that relates to any of these types of information. The CONSULTANT agrees to hold the State's R
Confidential Information in strictest confidence and not to make use of the State's Confidential Information for
any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub- 3
consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT,
and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party a
without the AGENCY's express written consent or as provided by law. The CONSULTANT agrees to release
such information or material only to employees, sub-consultants or subcontractors who have signed a
nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The
CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized N
access to the State's Confidential Information. o
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Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the c
AGENCY's option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State's E
Confidential Information; or (ii) returned all of the State's Confidential Information to the AGENCY; or (iii) COD
take whatever other steps the AGENCY requires of the CONSULTANT to protect the State's Confidential
Information. o
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As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following: W
the State's Confidential Information received in the performance of this AGREEMENT; the purpose(s) for Q
which the State's Confidential Information was received; who received, maintained, and used the State's
Confidential Information; and the final disposition of the State's Confidential Information. The to
CONSULTANT's records shall be subject to inspection, review, or audit upon reasonable notice from the
AGENCY. M
The AGENCY reserves the right to monitor, audit, or investigate the use of the State's Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
L
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in a
termination of this AGREEMENT and demand for return of all State's Confidential Information, monetary m
damages, or penalties Y
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information, which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials
containing such proprietary and/or confidential information shall be clearly identified and marked as a
"Confidential" and shall be returned to the disclosing party at the conclusion of the SERVICES under this
AGREEMENT.
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4.D.a
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers
confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT, or (b) as
soon as such confidential or proprietary material is developed. "Proprietary and/or confidential information" is
not meant to include any information which, at the time of its disclosure: (i) is already known to the other party;
(ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for
the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is
generally utilized by unaffiliated third parties engaged in the same business or businesses as the
CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and a
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a Y
public disclosure request is made to view materials identified as "Proprietary and/or confidential information" or r
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that 3
such records will be released to the requester unless the CONSULTANT obtains a court order from a court of E
competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining
disclosure, the AGENCY will release the requested information on the date specified.
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The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure
that may include a sub-consultant's proprietary and/or confidential information. The CONSULTANT
notification to the sub-consultant will include the date that such records will be released by the AGENCY to the
requester and state that unless the sub-consultant obtains a court order from a court of competent jurisdiction v
enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or c
sub-consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the E
CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of
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actual or alleged damages, liabilities, or costs associated with the AGENCY's said disclosure of sub-
consultants' information. o
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XX. Records Maintenance a'
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6) to
years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain, and
maintain all "documents" pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all M
"documents" pertaining to the SERVICES provided hereunder shall be made available for review at the
CONSULTANT's place of business during normal working hours. If any litigation, claim, or audit is
commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such E
documents. "Documents" shall be retained until all litigation, claims or audit findings have been resolved even
though such litigation, claim, or audit continues past the six (6) year retention period. a
a
For purposes of this AGREEMENT, "documents" means every writing or record of every type and description, Y
including electronically stored information ("ESI"), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTS,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes, U
reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets, a
charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations,
computations, summaries, inventories, and writings regarding conferences, conversations or telephone
conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description;
every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an
original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on
the original.
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4.D.a
For purposes of this AGREEMENT, "ESI" means any and all computer data or electronic recorded media of any
kind, including "Native Files", that are stored in any medium from which it can be retrieved and examined,
either directly or after translation into a reasonably useable form. ESI may include information and/or
documentation stored in various software programs such as Email, Outlook, Word, Excel, Access, Publisher,
PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or
databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network
servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones,
laptops, or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES
hereunder, including any personal devices used by the CONSULTANT or any sub-consultant at home.
"Native files" are a subset of ESI and refer to the electronic format of the application in which such ESI is m
normally created, viewed, and/or modified Y
The CONSULTANT shall include this section XX "Records Maintenance" in every subcontract it enters into in 3
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
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In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
"Execution Date"box on page one (1) of this AGREEMENT. a
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Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office m
of the Attorney General.
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4.D.a
Exhibit A
Scope of Worl
Project No.
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4.D.a
KBA, Inc. 8/3/2022
EXHIBIT A
SCOPE OF SERVICES
for
761 Ave South— North Segment
KBA, Inc. (Consultant)will provide Construction Management (CM) services to the City of Kent (Client),
for the project known as 76"'Ave South—North Segment(Project). These services will include Q
consultation, contract administration, field observation, documentation, and material testing, as required 00
Y
during the construction of the Project, as detailed below.
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Project Description: In order to significantly reduce the occurrence of seasonal flooding on 76th Ave. S, 3
this project will raise the roadway above the FEMA 100 year flood elevation. This project also includes a E
new watermain, new PCCP roadway, storm drainage improvements, pedestrian island, gravity block walls W
with thickened edge sidewalk, handrails, and channelization.
Q
I. CONSTRUCTION MANAGEMENT SERVICES
N
A. Consultant Contract and Team Management: Provide overall day-to-day management of the
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Consultant contract and Team, including: c)
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1. Decide on best modes and frequency of communication with Client and Designer. Liaison E
and coordinate with Client on a regular basis to discuss Project issues and status.
2. Manage Consultant Team, comprised of Consultant's staff and its subconsultants, if any.
Organize and layout work for Consultant Team. 0
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3. Review monthly expenditures and Consultant Team scope activities. Prepare and submit to >
Client monthly, an invoice and progress report describing services provided that period. Q
Prepare and submit reporting required by funding source(s), if any.
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Deliverables
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• Monthly invoices and progress reports N
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B. Preconstruction Services
1. Review Contract Documents to familiarize team with Project requirements.
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2. Organize and lead preconstruction conference: Q
a. Prepare and distribute notices. Q
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b. Prepare agenda. 1
c. Conduct the meeting.
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d. Prepare and distribute meeting notes to attendees and affected agencies.
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3. Provide one set of preconstruction photographs. U
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4. Attend other meetings as requested by Client a
5. Create the project Record of Materials
Deliverables
• Preconstruction Conference Notice, Agenda, and Notes
• Preconstruction photos, digital files on electronic storage medium
• Prepare Record of Materials
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KBA, Inc. 8/3/2022
C. Construction Phase Services — Contract Administration
1. Liaison with the Client, construction contractor, Designer, appropriate agencies, adjacent
property owners, and utilities.
2. Weekly provide the Client with brief construction progress update, highlighting progress and
advising of issues that are likely to impact cost, schedule, or quality/scope.
3. Schedule Review:
a. Review construction contractor's schedules for compliance with Contract Documents. Q
b. Monitor the construction contractor's conformance to schedule and request revised Y
schedules when needed. Advise Client of schedule changes. r
4. Progress Meetings. Lead regular(usually weekly) progress meetings with the construction 3
contractor, including Client pre-briefing. Prepare weekly meeting agenda and meeting notes
and distribute copies to attendees. Track outstanding issues on a weekly basis. E
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5. Manage Submittal Process. Track and review, or cause to be reviewed by other appropriate
party, work plans, shop drawings, samples, test reports, and other data submitted by the Q
construction contractor, for general conformance to the Contract Documents.
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6. Record of Materials. Maintain records of material compliance documentation received and
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advise Client of any known deficiencies.
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7. Prepare weekly statement of working days and distribute to the Client and Contractor.
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8. Manage RFI (Request for Information) process. Track and review/evaluate or cause to be E
reviewed/evaluated by other appropriate party, RFIs. Manage responses to RFIs.
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9. Change Management. Evaluate entitlement, and prepare scope, impact, and independent
estimate for change orders. Facilitate resolution of change orders.
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10. Monthly Pay Requests. Prepare monthly progress estimates for payment. Review payment CO
requests submitted by construction contractor for comparison and reconcile differences.
Review with Client and construction contractor and recommend approval, as appropriate. Q
a. Evaluate construction contractor's Schedule of Values for lump sum items. Review the
Contract Price allocations and verify that such allocations are made in accordance with
the requirements of the Contract Documents.
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11. Notify construction contractor of work found in noncompliance with the requirements of the
contract.
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12. Assist the Client in the investigation of malfunctions or failures observed during construction. E
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13. Public Information. Provide information for Client to prepare media communications and
public notices on Project status. Provide information for Client's inclusion into a Project a
website and/or newsletter, if requested. m
14. Record Drawings. Review not less than monthly, the construction contractor's redline set of Y
contract plans. Maintain a CM Team set of conformed drawings tracking plan changes,
location of discovered anomalies and other items, as encountered by Consultant Team. Use E
these markups to check the progress of the Contractor-prepared Record Drawings.
15. Document Control. Establish and maintain document filing and tracking systems, following Q
Client guidelines and meeting funding agency requirements. Collect, organize, and prepare
documentation on the Project.
a. If requested, one hard copy of files will be kept in the Project field office.
b. Electronic documentation will be stored in a Project Website, using SharePoint, managed
and hosted by the Consultant. The Client will be provided with licenses for their and the
construction contractor's use of the SharePoint website during the Project. Consultant
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KBA, Inc. 8/3/2022
will provide one training session for Client and construction contractor users of the
SharePoint system.
c. The Project SharePoint site will transition to "read-only" access upon expiration of the
Agreement, or upon project completion and transfer of final records, whichever occurs
first. Transference of final records will include a digital copy of the files stored in the
Project SharePoint site. Access to SharePoint will expire following that date.
16. To comply with Article XIX. Protection of Confidential Information of the LAG Agreement,
maintain a log documenting the following: the State's Confidential Information received in the Q
performance of this AGREEMENT; the purpose(s)for which the State's Confidential m
Information was received; who received, maintained and used the State's Confidential Y
Information; and the final disposition of the State's Confidential Information.
3
17. Project Closeout. If requested, prepare or assist with preparation of Certificate Letters of
Substantial, Physical, and Final Completion for Client approval and signature, to include
punch list. Prepare final pay estimate for Client approval and processing.
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18. Final Records. Compile and convey final Project records, transferring to the Client for its
archiving at final acceptance of the Project. Should Consultant's work end prior to full Q
completion of the Project, its records will be transferred to the Client prior to departure from r
the Project. Records will consist of electronic records on electronic storage medium, 3
hardcopies can be provided upon request for additional cost. c
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Deliverables
• Schedule Review Comments E
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• Meeting Agendas and Notes
• Submittal Log N
• Record of Materials
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• RFI Log Z
• Change Order(s) to
• Progress Pay Requests >
• Certificate Letters of Completion Q
• Final records-electronic
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D. Construction Phase Services — Field
N
1. Observe the technical conduct of the construction, including providing day-to-day contact with
the construction contractor, Client, utilities, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant's personnel will act in accordance
with Sections 1-05.1 and 1-05.2 of the WSDOT/APWA Standard Specifications.
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2. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes. Advise the Client of any non-conforming work observed Q
Q
during site visits. Y
3. Prepare Inspector Daily Reports (IDRs), recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day, contractor's
equipment and crews, photos of work performed, and other pertinent information. z
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4. Interpret Construction Contract Documents, in coordination with Designer. r
5. Evaluate and report to Client issues that may arise as to the quality and acceptability of
Q
material furnished, work performed, and rate of progress of work performed by the
construction contractor.
6. Establish communications with adjacent property owners. Respond to questions from
property owners and the general public.
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KBA, Inc. 8/3/2022
7. Coordinate with permit holders on the Project to monitor compliance with approved permits, if
applicable.
8. Prepare field records, daily reports of force account worked, and other payment source
documents to help facilitate administration of the Project in accordance with funding agency
requirements.
9. Attend and actively participate in regular on-site meetings.
10. Take periodic digital photographs during the course of construction. Photographs to be
labeled and organized in accordance with Client protocol. m
11. Punch List. Upon substantial completion of work, coordinate with the Client and affected Y
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agencies, to prepare a `punch list' of items to be completed or corrected. Coordinate final 3
inspection with those agencies. },
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12. Testing. Conduct materials and laboratory tests. Coordinate the work of the Field
Representative(s) and testing laboratories in the observation and testing of materials used in
the construction; document and evaluate results of testing; and inform Client and construction
contractor of deficiencies. Q
Deliverables
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• IDRs with Project photos—submitted on a weekly basis
• Field Note Records and Daily Reports of Force Account Worked
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• Additional Project photos not included in IDRs
• Punch List(s)
• Test reports
E. Assumptions Z
1. Budget: co
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a. Staffing levels are anticipated in accordance with the attached budget estimate. Q
Consultant services are budgeted for a 5-month period, from September 2022 through
January 2023. This is intended to span the originally planned construction duration of 75 ti
contractor working days, plus time allotted for Project setup and closeout. Overtime has
been figured at 25% (10-hour workdays)for the inspector. No overtime has been figured N
for the Resident Engineer.
b. Consultant will work up to the limitations of the authorized budget. If additional budget is
needed to cover instances, including but not limited to the following, Client and E
Consultant will negotiate a Supplement to this Agreement:
L
i. The contractor's schedule requires inspection coverage of extra crews and shifts.
Q
ii. The construction contract runs longer than the time period detailed above. m
iii. Any added scope tasks. 1
iv. Adjustment of Consultant Indirect Cost Rate (ICR) percentage pursuant to the terms c
as outlined in Section V of the LAG Agreement. E
E
c. The work is anticipated to be performed during daytime hours, with the exception of U
plaining and HMA paving near the S. 212th Intersection. A 15 percent differential for labor r
is being applied to all night shift hours worked by Consultant's employees. Q
d. Client to provide office with internet access, bathroom facilities, drinking water, and office
furniture.
e. The budget allocations shown in Exhibit B are itemized to aid in Project tracking purposes
only. The budget may be transferred between tasks or people, or between labor and
expenses, provided the total contracted amount is not exceeded without prior
authorization.
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KBA, Inc. 8/3/2022
f. The budget assumes that Consultant's standard forms, logs, and processes will be used
on the Project SharePoint site. Any customization to meet specialized Client
requirements will be Extra Work.
g. Should Consultant's level of effort extend beyond the time period detailed in the attached
Exhibit B - Estimate, and into a new year, labor rates will adjust annually on January 1,
with 30-day written notice to Agency.
2. Items and Services Client will provide:
a. Meeting arrangements and facilities for pre-bid and preconstruction meetings. Prepare m
and distribute meeting notes from pre-bid meeting(s), if any. Y
b. Office space at City owned facility.
i. workstations (desk, chair, and storage)for 2 staff members
ii. conference table and chairs
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iii. combination printer/copier/scanner machine with these capabilities: 11x17 size, color,
and of business quality, if needed Q
iv. high-speed, dedicated connection, including static IP
v. miscellaneous office supplies
vi. utilities and sanitary facilities
c. Retain Engineer of Record for shop drawing review, RFIs, design changes, and final v
record drawings.
m
d. Coordination with and enforcement of utility franchise agreements and/or contracts and E
schedules for services related to this Project. N
e. Verify that the required permits, bonds, and insurance have been obtained and submitted
by the construction contractor. Obtain all permits not required to be provided by Z
construction contractor. co
f. Construction Survey. Provide project control survey and staking that is not already Q
assigned to the construction contractor.
g. Client will download certified payrolls from L&I site and provide them to the Consultant for
tracking and filing.
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3. Scope: M
a. The SharePoint tool being used on this Project is proprietary to the Consultant (KBA,
Inc.), and may not be used by any other party or on any other project without the written
permission and involvement of KBA, Inc. E
m
b. Consultant will provide observation services for the days/hours that its' Inspector(s) a
personnel is/are on-site. The Inspector(s)will not be able to observe or report Q
construction activities, or collect documentation, during the time they are not on-site. op
Y
c. The Consultant's monitoring of the construction contractor's activities is to ascertain
whether or not they are performing the work in accordance with the Contract Documents;
in case of noncompliance, Consultant will reject non-conforming work and pursue the E
other remedies in the interests of the Client, as detailed in the Contract Documents. The U
Consultant cannot guarantee the construction contractor's performance, and it is Q
understood that Consultant shall assume no responsibility for proper construction means,
methods, techniques, Project site safety, safety precautions or programs, or for the failure
of any other entity to perform its work in accordance with laws, contracts, regulations, or
Client's expectations.
d. Definitions and Roles. The use of the term "inspect" in relation to Consultant services is
synonymous with "construction observation," and reference to the "Inspector" role is
synonymous with "Field Representative," and means: performing on-site observations of
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4.D.a
KBA, Inc. 8/3/2022
the progress and quality of the Work and determining, in general, if the Work is being
performed in conformance with the Contract Documents; and notifying the Client if Work
does not conform to the Contract Documents or requires special inspection or testing.
Where "Specialty Inspector"or"specialty inspection" is used, it refers to inspection by a
Building Official or independent agent of the Building Official, or other licensed/certified
inspector who provides a certified inspection report in accordance with an established
standard.
e. Because of the prior use of the Project site, there is a possibility of the presence of toxic
or hazardous materials. Consultant shall have no responsibility for the discovery, m
presence, handling, removal or disposal of toxic or hazardous materials, or for exposure Y
of persons to toxic or hazardous materials in any form at the Project site, including but r
not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB), or other toxic 3
substances. If the Consultant suspects the presence of hazardous materials, they will
notify the Client immediately for resolution.
E
f. Review of Shop Drawings, samples, and other submittals will be for general conformance L
with the design concept and general compliance with the requirements of the contract for
construction. Such review will not relieve the Contractor from its responsibility for
performance in accordance with the contract for construction, nor is such review a coo
guarantee that the work covered by the shop drawings, samples and submittals is free of
errors, inconsistencies or omissions. c
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g. Any opinions of probable construction cost provided by the Consultant will be on the v
basis of experience and professional judgment. However, since Consultant has no
control over competitive bidding or market conditions, the Consultant cannot and does E
not warrant that bids or ultimate construction costs will not vary from these opinions of
probable construction costs. N
h. Quantity takeoffs and calculated quantities are for the purpose of comparing with c
Designer's and/or bidders' quantities and are not a guarantee of final quantities. Z
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i. Development of construction schedules and/or sequencing, and/or reviewing and
commenting on contractor's schedules, is for the purpose of estimating number of days to Q
complete a project, for identifying potential schedule and coordination challenges, and
determining compliance with the construction contract. It is not a guarantee that a
construction contractor will complete the Project in that sequence or timeline, as means
and methods are the responsibility of the construction contractor. CM
n
j. Consultant is not responsible for any costs, claims or judgments arising from or in any
way connected with errors, omissions, conflicts or ambiguities in the Contract Documents
prepared by others. The Consultant does not have responsibility for the professional E
quality or technical adequacy or accuracy of the design plans or specifications, nor for
their timely completion by others.
Q
k. If Consultant provides Value Analysis or Value Engineering services, it is understood that Q
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any ideas, advice, or recommendations generated by the Consultant are made based Y
only on the information presented to them, and need engineering analysis by the
Designer to verify; Consultant is not responsible for the final design product.
E
I. Client agrees to include a statement in the construction Bid Documents for this Project, U
requiring construction contractor to name KBA, Inc. as an additional insured via
endorsement to the contractor's commercial general liability and automobile insurance Q
policies.
m. RCW 4.24.115 is applicable to Consultant's services provided under this Agreement.
n. Consultant's insurance carrier provides coverage on ISO equivalent endorsement forms.
o. Services provided by the Consultant under this Agreement will be performed in a manner
consistent with that degree of care and skill ordinarily exercised by members of the same
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KBA, Inc. 8/3/2022
profession currently practicing under similar circumstances, in the same geographical
area and time period.
p. Nothing in the Agreement is intended to create, nor shall it be construed to create, a
fiduciary duty owed by either party to the other. Consultant makes no warranties,
guarantees, express or implied, under this Agreement or otherwise in connection with
Consultant's services.
q. Client agrees that Consultant will not be held liable for the completeness, correctness,
readability, or compatibility of any electronic media submitted to Client, after an Q
acceptance period of 30 days after delivery of the electronic files, because data stored on m
electronic media can deteriorate undetected or can be modified without Consultant's Y
knowledge.
3
r. Consultant will not be liable for any damage to the field office premises or utilities
provided by Client, unless caused by Consultant's own negligence.
E
s. XIX. Protection of Confidential Information, of the LAG Agreement, KBA will perform L
services under the following assumptions, and such assumptions are assumed
acceptable to the AGENCY and the STATE: The AGENCY and/or the STATE will Q
identify each and any item considered to be "State's Confidential Information" as r
"confidential", as detailed below. Any information received by CONSULTANT that is not 3
so labeled, will be assumed by CONSULTANT to not be "State's Confidential c
Information". CONSULTANT will return all items pre-identified as State's Confidential v
Information, to the AGENCY, and will not be required to take any other steps to protect
that information.
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II. OPTIONAL SERVICES in
All services not detailed above, are considered Optional Services, which, along with any other Extra Work
requested by the Client, will be performed only when a mutually negotiated Supplement to this Agreement z
is executed, specifying scope of services and budget. co
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4.D.a
Exhibit B
DBE Participation Plar
In the absents of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant Agreement
is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the
goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
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4.D.a
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Dati
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
Z Surveying, Roadway Design &Plans Preparation Section
A. Survey Data a
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D. Specify the Agency's Right to Review Product with the Consultant
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K Any Other Electronic Files to Be Provided
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A. Agency Software Suite
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Exhibit D
Prime Consultant Cost Computation;
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4.D.a
DETERMINATIONHOURS
0A AUG SEP OCT NOV DEC
225Vi, A&= 1 1 Q
EARS City of Kent Days/Mo 22 21 21 20 21 21 20 m
76th Ave S.-North Segement Hr/Mo 176 168 168 160 168 168 160 Y
KBA Project No,B22-058-01 Extra Work 12% 25% 25% 25% 25% 25% 8% t
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Prepared On:8/22022 Adj Hr/Mo 197 210 210 200 210 210 173
Prepared by:Cameron Bloomer •�
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Annual Escalation on DSC 5% SCHEDULE cION
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ESTIMATE OF COSTS Closeout=19 DaysIN
CONFIDENTIAL&PROPRIETARY TO KBA,INC. FT Q
HoursKBA Agreement2022 20221 122 2022 20231
ML Total
H Sam Schuyler M2 Manager II 1 3 3 1 1 1 y
H Jill Carter A4 Administrator IV 1 10 10 3 2 2 3
H Cameron Bloomer E5 Engineer/Professional V 1 10 10 2 2 2 2 2 V
F Cameron Bloomer E5 Engineer/Professional V 2 824 824 168 168 160 168 160 ++
F TBD-Inspector T3 Technical Representative III 2 990 990 210 160 200 210 210
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F TBD-Inspector(Night) T3 Technical Representative III 2 50 50 50 C
F Vacant I VO Vacant 1 2 1 - I -1 0)
:1 364 383 376
v!
AUG SEP OCT NOV DEC JAN FEB
++
Project ExpensesAgreement2022 20221 122 2022 2023 2023O
Total Z
Vehicle Lease DE 10.1% $ 11,561 11,561 2,312 2,312 2,312 2,312 2,312 (n
Vehicle Rental DE 10.1% $ - - - -
Misc DE $ 250 250 250 Q
Subtotal-Direct Expenses 11,811 11,811 Z562 2,312 2,312 2,312 2,312
Total AUG SEP
CC
OCT • DECti
Subconsultants Ta,k Costs Agreement
2022 20221 122 2022 20231
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$0 HWA Geosciences Sub1 $ 50,297 , 50,297 15,000 10,000 10,000 10,000 5,297 Cl)
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$0 Jimale Technical Services Sub2 $ 37,665 37,665 9,202 9,631 8,773 10,060 .M...
1 20,060 5,297
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OCTreement AUG SEP NOV . E
Combined Costs • 122 2022 2022 20221 1 1 4)
I Total
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H Sam Schuyler M2 Manager 11 1 $229.31 $240.78 699 699 - 229 - - 229 241 -
H Jill Carter A4 Administrator IV 1 $134.32 $141.03 1,363 1,363 - 403 - 269 269 423 - a
H Cameron Bloomer E5 Engineer/Professional V 1 $200.05 $210.05 2,020 2,020 - 400 400 400 400 420 - Q
F Cameron Bloomer E5 Engineer/Professional V 2 $193.46 $203.13 160,958 160,958 - 32,501 32,501 30,953 32,501 32,501 - m
F TBD-Inspector T3 Technical Representative 111 2 $129.89 $136.39 129,959 129,959 - 27,278 20,783 25,979 27,278 23,642 -
F TBD-Inspector(Night) T3 Technical Representative 111 2 $149.38 $156.85 7,469 7,469 - - 7,469 - - - - ++
Loaded Salary Costs , 02,469 - 60,811 61,153 57,601 60,677 62, 227
Project Expenses 11,811 11,811 - 2,562 2,312 2,312 2,312 2,312 - E
Subconsultant(s) 87,962 87,962 - 24,202 19,631 18,773 20,060 5,297 - U
TOTAI 1 096 78,686 83,048 (13
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4.D.a
Agreement: City of Kent 76Th Ave South - North Segment
KBA- Home Office 2022
All Inclusive
Direct Labor 2022 Home Hourly Billing
TE N
Job Classifications Hourly Billing Overhead Rate 30%Office Fee DSC+OH Rate Effective
Rate NTE Through
155.78% 12/31/22
Q
Manager II $ 80.24 155.78% 30% $ 229.31 Y
Administrator IV $ 47.00 155.78% 30% $ 134.32
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Engineer/Professional V $ 70.00 155.78% 30% $ 200.05 3
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4.D.a
Agreement: City of Kent 76Th Ave South - North Segment
KBA- Home Office 2023
All Inclusive
Direct Labor 2023 Home Hourly Billing
TE N
Job Classifications Hourly Billing Overhead Rate 30%Office Fee DSC+OH Rate Effective
Rate NTE Through
155.78% 12/31/22
Q
Manager II $ 84.25 155.78% 30% $ 240.78 Y
Administrator IV $ 49.35 155.78% 30% $ 141.03
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Engineer/Professional V $ 73.50 155.78% 30% $ 210.05 3
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4.D.a
Agreement: City of Kent 76Th Ave South - North Segment
KBA- Field 2022
All Inclusive
Direct Labor 2022 Home Hourly Billing
TE N
Job Classifications Hourly Billing Overhead Rate 30%Field Fee DSC+OH Rate Effective
Rate NTE Through
146.37% 12/31/22
Q
Engineer/Professional V $ 70.00 146.37% 30% $ 193.46 Y
Inspector E3 $ 47.00 146.37% 30% $ 129.89
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Inspector E3 (Night) $ 54.05 146.37% 30% $ 149.38 3
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4.D.a
Agreement: City of Kent 76Th Ave South - North Segment
KBA- Field 2023
All Inclusive
Direct Labor 2022 Home Hourly Billing
TE N
Job Classifications Hourly Billing Overhead Rate 30%Field Fee DSC+OH Rate Effective
Rate NTE Through
146.37% 12/31/22
Q
Engineer/Professional V $ 73.50 146.37% 30% $ 203.13 Y
Inspector E3 $ 49.35 146.37% 30% $ 136.39
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Inspector E3 (Night) $ 56.75 146.37% 30% $ 156.85 3
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4.D.a
Exhibit E
Sub-consultant Cost Computation:
If no sub-consultant participation listed at this time. The CONSULTANT shall not sub-contract for the
performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to
section VI "Sub-Contracting" of this AGREEMENT.
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LA10342
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Negotiated Hourly Rate Consultant Agreement Revised 0210112021 Packet Pg. 48
Project Cost Estimate HWA Ref: 2022-132
Construction Inspection and Testing � GEOSC�ENCES INC.
76th Avenue S-North Segment Date: 4-Aug-22
Kent,Washington DBE/MWBE Prepared By: BKH/BS
Prepared for Cameron Bloomer-KBA Inc
Q
PROPOSED WORK SCOPE: m
This cost estimate is based on quantities provided by the City of Kent.
1. Sampling of HMA aggregate for acceptance and oil at the plant for ignition oven correction factor.
2. Sampling and acceptance/Proctor testing of CSBC,CSTC,and Gravel Borrow for use in trench backfill,wall base,and roadway regrade/sidewalk construction. r
3. Sampling and acceptance testing of GB for Walls,GB for PZB,and Sand for Joint Utility Trench.
4.Inspection and testing of compacted aggregates for roadway/sidewalk,utility trenches,walls,and ADA ramp construction. E
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5.Inspection and testing of HMA placement and compaction(minimum: one test per 100 tons). P
6. Sampling and testing HMA during paving for Rice density,extraction and gradation(minimum:one test sample per day or 1000 tons).
7. Sampling and Acceptance Testing for concrete aggregates(assume 2 mix designs x 2 aggregates per mix x 2 sources)
8.Periodic concrete sampling for pavement,walls,curb/gutter,luminaires,driveways,stairs,thickened edge,and ADA ramps.Includes next-day pickups ;g
9.Written field reports will be prepared for all inspections and reviewed for QC. y
Material Testing-ESTIMATED HWA LABOR: o
2022 PERSONNEL&HOURLY RATES U
Scope of Services Engr VIII Geol V Geol III Geol II Contracts TOTAL TOTAL y
$263.88 $164.07 $121.79 $94.73 $138.70 HOURS AMOUNT E
Aggregate Inspection and Testing,including:
Sampling of CSBC,CSTC,and Gravel Borrow at WSDOT intervals(2 sources) 24 24 $2,274
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Sampling of GB for Walls,GB for Drains;GB for PZB,Sand for JUT 2 sources 12 12 $1,137
Inspection/Proof Rolling of rubblized HMA sub-base 8 1 8 $758 z
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Inspection and Testing of Compacted Road Base Aggregates 24 24 $2,274 fn
Inspection and Testing of Compacted Trench/Structure Backfill 36 36 $3,410 d
Inspection and Testing of Wall Backfill 18 18 $1,705 Q
Asphalt Inspection and Testing,including:
Inspection and Testing during HMA Roadway/Overlay 20 20 $1,895 ti
HMA Oven Ignition Correction Sampling of Aggregate and Oil(1 mix design) 4 4 $379 ti
HMA Sampling at Batch Plant(2 trips x 4 hrs.) 8 8 $758 N
Concrete Inspection and Testing,including:
Sampling Concrete Aggregates(2 mix designs x 2 aggregates x 2 sources) 8 8 $758
Extruded Curb and Gutter(1 visit,plus next-day cylinderpickup) 6 6 $568 d
Curb&Gutter,Driveway Testing(6 periodic visits,plus pickups) 36 36 $3,410 d
ADA Rams 2 periodicvisits,plus pickups) 12 12 $1,137
Crosswalk Island(2 visits,plus pickups) 12 12 $1,137 Q
Illumination Pole Foundations 1 visit,pluspickup) 6 6 $568 m
Reinforced Concrete Stairs(foundations,stem wall,ramps:3 visits,plus pickups) 18 18 $1,705 Y
Sidewalk Thickened Ede for Walls(2 periodic visits,plus pickups) 12 12 $1,137
Concrete Pavement(5 visits,plus pickups) 1 30 1 30 $2,842 y
Project Management t
Preconstruction Meeting 2 2 $328 V
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Geotechnical Consultation Support 4 4 $1,056 Q
QA Review,Reporting,Submittal Reviews,and Report Distribution 16 4 4 24 $5,433
DIRECT SALARY COST 20 6 0 294 4 324 $34 667
76th Avenue S - North Segment 1 of 2 HWA GeoSciences Inc.
Packet Pg. 49
Material Testing-LABORATORY TESTING ESTIMATE:
LABORATORY EXPENSE DESCRIPTION Est No. Unit Test TOTAL
Asphalt Ignition Oven Correction 1 mix,3 burns 3 $140 $420
CSBC/CSTC Acceptance Testing(FF,SE,GS)at WSDOT Intervals(2 initial sources,then 1 after) 4 $340 $1,360
Gravel Borrow Acceptance Testing GS,SE at WSDOT Intervals 2 initial sources,then one after 5 $285 $1,425
GB for Walls,PZB,Sand for JUT(GS,SE)(2 initial sources,then one after) 5 $285 $1,425
Proctor Tests on All Materials to be Compacted 9 $280 $2,520 m
HMA Aggregate Acceptance(Voids,FF,SE)(1 mix design) 1 $305 $305 Y
Bitumen Content by Extraction with Gradation of Aggregate 2 samples) 2 $180 $360
Maximum Theoretical Specific Gravity of HMA(Rice Density)(2 samples) 2 $140 $280
Concrete Aggregate Acceptance 2 mixes x 2 aggregates x 2 sources Gradation 8 $180 $1,440 t
Concrete Compressive Strength Testing(22 sets x 4 per set) 88 $30 $2 640 y
LABORATORY TOTAL: $12 175 E
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EXPENSES: r
EXPENSE Total y
C
DESCRIPTION Cost O
Nuclear Gauge Rental($40/da ),assuming 14 days $560 U
Thin Lift HMA Testing)Nuclear Gauge Rental $60/da ,assuming 2 days $120
(D
Mileage to and from the job site for all inspections/pickups at IRS mileage rate(60 trips) $2,325 E
Mileage for HMA,concrete aggregate,and imported aggregate sampling,assuming 10 trips 1 $450
O
EXPENSE TOTAL: $3,455
t
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ESTIMATED PROJECT TOTALS AND SUMMARY: Z
Total Labor Cost $34,667 U)
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Laboratory Testing $12,175 >
Direct Expenses $3,455 Q
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ESTIMATED PROJECT TOTAL: r $50,297
Assumptions: ti
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1.These estimates may require adjustment due to the Contractor's rate of construction,weather delays,source changes and/or other factors beyond our control. N
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2.The HWA PM reserves the right to shift hours between the various subtasks as required.
3.The HWA work scope does not include safety assessment nor work pertaining to any environmental issues.
4.This cost estimate assumes that the sampled/tested aggregate will be the same that is used between all Schedules d
5.This cost estimate was prepared with the understanding that the Client will schedule inspection as needed. d
6.All night work is charged at an 8 hour minimum segment.Night work cancelled within 12 hrs of scheduled time will be charged 4 hrs.
7.All weekend work is charged at an 4 hour minimum segment.Weekend work cancelled within 12 hrs of scheduled time will be charged 4 hrs. Q
8.3000psi,Commercial,and concrete for sidewalks and thrust blocks will not be tested. Q
9.This cost estimate assumes temporary HMA(trench patching,etc)will not be tested. m
10.This cost estimate assumes Special Inspection(rebar)will be performed by others.HWA is not WABO certified for Structural Concrete Y
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76th Avenue S - North Segment 2 of 2 HWA GeoSciences Inc.
Packet Pg. 50
4.D.a
Agreement: City of Kent 76Th Ave South - North Segment
HWA
All Inclusive
Direct Labor 2022 Fee NTE Hourly Billing
Job Classifications Hourly Billing Overhead Rate Rate Effective
Rate NTE 208.31 30% DSC Through
12/31/22 Q
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Engineer VII $ 78.00 208.31% 30% $ 263.88 t
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Geol V $ 48.50 208.31% 30% $ 164.07 3
Geolll $ 28.00 208.31% 30% $ 94.73
Contracts $ 41.00 208.31% 30% $ 138.70 E
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4.D.a
Jimale Technical Services
76th Ave South North Segment
Agency City of Kent
Prime Consultant KBA
IM 2022 Total SEP OCT NOV DEC
JTS Hour Negotaited
Hourly Rate Hours 2022 i
Alesia Parker JTS Project Ad-in 1 $ 107.22 34 84 88 80 92
Mary Shelton JTS Sr.Project Admin/Quality Controls $ 97.55 8 2 2 2 2
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2022 Total
SEP OCT NOV DEC
Combined •sAmrmw
Negotaited Combined
3
Hourly Rate Cost
2022 2022
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Alesia Parker JTS Project Admin $ 107.22 $ 36,884 9007 9436 8578 9864
Mary Shelton JTS Sr.Project Admin/Quality Controls $ 97.55 $ 780 195 195 195 195
TOTAL9202 9631 877311.1 a
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4.D.a
Agreement: City of Kent 76Th Ave South - North Segment
Jimale Technical Services
All Inclusive
Direct Labor 2022 Fee NTE Hourly Billing
Job Classifications Hourly Billing Overhead Rate 10%of DSC+ Rate Effective
Rate NTE 116.13% OH Through
12/31/22 Q
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Project Admin $ 45.10 116.13% 10% $ 107.22
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Sr. Project Admin/Quality Controls $ 41.03 116.13% 10% $ 97.55 3
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4.D.a
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest(hereinafter referred to as the "contractor") agrees as follows:
1. Compliance with Regulations: The contractor(hereinafter includes consultants)will comply with the Acts
and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation, (Title of Modal Operating Administration), as they may be amended from time to time,which
are herein incorporated by reference and made a part of this contract.
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2. Non-discrimination: The contractor,with regard to the work performed by it during the contract, will not Y
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, 3
including procurements of materials and leases of equipment. The contractor will not participate directly or c
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices E
when the contract covers any activity,project, or program set forth in Appendix B of 49 CFR Part 21.
[Include Modal Operating Administration specific program requirements.] a
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3. Solicitations for Subcontracts,Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or v
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and
the Regulations relative to Non-discrimination on the grounds of race, color, or national origin.[Include E
Modal Operating Administration specific program requirements.]
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4. Information and Reports: The contractor will provide all information and reports required by the Acts,the c
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other z
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sources of information, and its facilities as may be determined by the Recipient or the (Title of Modal
Operating Administration) to be pertinent to ascertain compliance with such Acts,Regulations, and Q
instructions. Where any information required of a contractor is in the exclusive possession of another who fails
to
or refuses to furnish the information, the contractor will so certify to the Recipient or the (Title of Modal
Operating Administration), as appropriate, and will set forth what efforts it has made to obtain the information. M
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5. Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the (Title of Modal E
Operating Administration) may determine to be appropriate, including,but not limited to: a
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a. withholding payments to the contractor under the contract until the contractor complies; and/or m
b. cancelling, terminating, or suspending a contract, in whole or in part. Y
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6. Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in E
every subcontract, including procurements of materials and leases of equipment,unless exempt by the Acts, the u
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any a
subcontract or procurement as the Recipient or the (Title of Modal Operating Administration) may direct as a
means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor
becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction,
the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In
addition, the contractor may request the United States to enter into the litigation to protect the interests of the
United States.
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4.D.a
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes
and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
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• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits Y
discrimination on the basis of race, color, national origin); and 49 CFR Part 21. r
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 3
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of a
Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of a,
sex); a
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits o
discrimination on the basis of disability); and 49 CFR Part 27; N
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination c
on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits E
discrimination based on race, creed, color, national origin, or sex); a,
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and W
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and c
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or z
activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and W
contractors, whether such programs or activities are Federally funded or not); a
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems,places of public to
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by M
Department of Transportation regulations at 49 C.F.R. parts 37 and 38; M
• The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and a)
Low-Income Populations, which ensures discrimination against minority populations by discouraging a
programs,policies, and activities with disproportionately high and adverse human health or Q
environmental effects on minority and low-income populations; Y
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of limited
English proficiency(LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating a
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
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4.D.a
Exhibit G
Certification Document
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of Agency Official
Exhibit G-2 Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary
Covered Transactions
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
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Exhibit G-4 Certificate of Current Cost or Pricing Data Y
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4.D.a
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
KBA, Inc.
whose address is
11201 SE 8th Street, Suite 160, Bellevue, WA 98004
and that neither the above firm nor I have
a) Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person(other than a bona fide employee working solely for me or the above CONSULTANT) m
to solicit or secure this AGREEMENT; Y
b) Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of 3
any firm or person in connection with carrying out this AGREEMENT; or -W
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c) Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working
solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind a,
for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly a
stated (if any); o
City of Kent
I acknowledge that this certificate is to be furnished to the
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and the Federal Highway Administration, U.S. Department of Transportation in connection with this v
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and a
Federal laws,both criminal and civil. a,
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4.D.a
Exhibit G-1(b) Certification of City of Kent
I hereby certify that I am the:
❑x
❑ Other
of the City of Kent , and KBA, Inc.
or its representative has not been required, directly or indirectly as an express or implied condition in connection
with obtaining or carrying out this AGREEMENT to:
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a) Employ or retain, or agree to employ to retain, any firm or person; o
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b) Pay, or agree to pay, to any firm, person, or organization, any fee, contribution, donation, or 3
consideration of any kind; except as hereby expressly stated(if any):
I acknowledge that this certificate is to be furnished to the City of Kent E
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and the Federal Highway Administration, U.S. Department of Transportation, in connection with this a
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws,both criminal and civil.
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4.D.a
Exhibit G-2 Certification Regarding Debarment Suspension and Other Responsibility
Matters - Primary Covered Transactions
L The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B. Have not within a three (3) year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or a
contract under a public transaction; violation of Federal or State anti-trust statues or commission of Y
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, r
or receiving stolen property; 3
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C. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity E
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; an
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D. Have not within a three (3) year period preceding this application /proposal had one or more public
transactions (Federal, State and local)terminated for cause or default. N
II. Where the prospective primary participant is unable to certify to any of the statements in this 0
certification such prospective participant shall attach an explanation to this proposal.
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4.D.a
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for
Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a
Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation,
renewal, amendment, or modification of Federal contract, grant, loan or cooperativeAGREEMENT. Y
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of 3
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and E
submit Standard Form - LLL, "Disclosure Form to Report Lobbying," in accordance with its a,
instructions. Q
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This certification is a material representation of fact upon which reliance was placed when this cc
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file c0
the require certification shall be subject to a civil penalty of not less than $10,000.00, and not more than
$100,000.00 for each such failure. E
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall W
require that the language of this certification be included in all lower tier sub-contracts, which exceed 'r
$100,000 and that all such sub-recipients shall certify and disclose accordingly. z°
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4.D.a
Exhibit J
Consultant Claim Procedure:
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The
following procedures should only be utilized on consultant claims greater than $1,000. If the consultant's
claim(s) total a $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is
suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the
consultant's claim(s)that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant. m
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Step 1 Consultant Files a Claim with the Agency Project Manager r
If the consultant determines that they were requested to perform additional services that were outside of
the agreement's scope of work, they may be entitled to a claim. The first step that must be completed is
the request for consideration of the claim to theAgency's project manager.
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The consultant's claim must outline the following: a
• Summation of hours by classification for each firm that is included in the claim
• Any correspondence that directed the consultant to perform the additional work;
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• Timeframe of the additional work that was outside of the project scope;
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• Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the E
additional work; and
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• Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work. Z
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Step 2 Review by Agency Personnel Regarding the Consultant's Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the z
Agency's project manager. The project manager will review the consultant's claim and will met with theto
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project's funding, forward a copy of the consultant's claim and the M
Agency's recommendation for federal participation in the claim to the WSDOT Local Programs through
the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will
need to be from agency funds. E
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If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs a
(if applicable), and FHWA (if applicable) agree with the consultant's claim, send a request memo, a
including backup documentation to the consultant to either supplement the agreement, or create a new Y
agreement for the claim. After the request has been approved, the Agency shall write the supplement
and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the
final payment for the agreement is subject to audit. No further action in needed regarding the claim
procedures.
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If the Agency does not agree with the consultant's claim,proceed to step 3 of the procedures.
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4.D.a
Step 3 Preparation of Support Documentation Regarding Consultant's Claim(s)
If the Agency does not agree with the consultant's claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
• Copy of information supplied by the consultant regarding the claim;
• Agency's summation of hours by classification for each firm that should be included in the claim
• Any correspondence that directed the consultant to perform the additional work;
• Agency's summary of direct labor dollars, overhead costs, profit and reimbursable costs associate
with the additional work;
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• Explanation regarding those areas in which the Agency does/does not agree with the consultant's Y
claim(s);
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• Explanation to describe what has been instituted to preclude future consultant claim(s); and
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• Recommendations to resolve the claim. E
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Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency Q
Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or
disapprove the claim, or portions thereof, which may include getting Agency Council or Commission c
approval (as appropriate to agency dispute resolution procedures). If the project involves federal U
participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement
of the claim. If the claim is not eligible for federal participation, payment will need to be from agency a,
funds. d
Step 5 Informing Consultant of Decision Regarding the Claim c
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The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final un
decision regarding the consultant's claim(s). Include the final dollar amount of the accepted claim(s) and a
rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant's Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount of the N
claim. Inform the consultant that the final payment for the agreement is subject to audit
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4.E
PUBLIC WORKS COMMITTEE
Chad Bieren, P.E.
220 Fourth Avenue South
KENT Kent, WA 98032
WASHINGTON 253-856-5500
DATE: August 15, 2022
TO: Public Works Committee
FROM: Chad Bieren
SUBJECT: Annual Utility Rate Adjustment
SUMMARY: In 2016, Council authorized adjustments to Water and Sewer utility
rates in order to meet the operational and maintenance requirements of each
system. Similarly, Council authorized a rate adjustment for the Drainage utility in
2017. Necessary maintenance and improvements for the utilities include pipe
replacement, pump station rehabilitation and/or replacement, reservoir
refurbishment and recoating, well rehabilitation and construction of the new West
Hill Reservoir.
The ordinances adopted authorizing rate adjustments included annual increases
from 2018 to 2022, which were the lesser of 2.4-percent or the CPI-W (Consumer
Price Index) Seattle-Tacoma-Bremerton, followed by annual adjustments starting in
2023 that mirror the CPI-W. Based on the current CPI-W, there will be an inflation
adjustment of 9.5% to the Water, Sewer and Drainage utility rates starting January
1, 2023.
Inflationary pressures are affecting our ability to purchase the materials and
services required to operate and maintain the utilities. In order to continue to
provide our current levels of service and meet federal and state mandates such as
The Clean Water Act and Clean Drinking Water Act, this adjustment is necessary.
Notices are planned to go out this fall alerting customers to the rate adjustments.
BUDGET IMPACTS: CPI adjustments are intended to be revenue neutral, as they
are reactionary to increased costs for materials and services.
Packet Pg. 63