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HomeMy WebLinkAboutCity Council Committees - Operations and Public Safety Committee - 07/19/2022 Approved Operations and Public Safety KENT Committee WA9H... CC Ops and PS Regular Meeting Minutes July 19, 2022 Date: July 19, 2022 Time: 4:02 p.m. Place: Chambers Members: Bill Boyce, Chair Brenda Fincher, Councilmember Satwinder Kaur, Councilmember Marli Larimer, Councilmember Zandria Michaud, Councilmember Les Thomas, Councilmember Toni Troutner Councilmember Agenda: 1. Call to Order 4:02 p.m. Council President Boyce called the meeting to order. 2. Roll Call Attendee Name Title Status Arrived Bill Boyce Chair Present Brenda Fincher Councilmember Present Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present Toni Troutner Councilmember Present 3. Agenda Approval 1. I move to approve the agenda as presented. No changes were made to the agenda. RESULT: MOTION PASSES [UNANIMOUS] MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner 4. Business A. Approval of Minutes Approval of Minutes dated June 21, 2022 ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 1 of 4 Operations and Public Safety Committee CC Ops July 19, 2022 and PS Regular Meeting Kent, Washington Minutes MOTION: Move to approve the Minutes dated June 21, 2022 RESULT: APPROVED [UNANIMOUS] MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner B. Payment of Bills - Authorize MOTION: I move to approve the payment of bills received through 6/30/22 and paid on 6/30/22; approve the checks issued for payroll 6/16/22-6/30/22 and paid on 7/5/22; approve the payment of bills received through 7/15/22 and paid on 7/15/22; and approve the checks issued for payroll 7/1/22 - 7/15/22 and paid on 7/20/22, all audited by the Operations and Public Safety Committee on 7/19/22. RESULT: MOTION PASSES [UNANIMOUS] Next: 8/2/2022 5:00 PM MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner C. Agreement with Prime Electric, LLC for City Hall Uninterruptible Power Supply - Authorize Brian Rambonga, Project Manager for the Information Technology Department, presented information regarding the need to replace of the uninterruptible power supply (UPS) in City Hall. The UPS system is technology equipment that provides emergency power to the Kent City Hall data center when its main power source fails, or voltage drops/rises to an unsuitable level. Unlike generators, this UPS system will supply instant power and gives a long enough run-time for a proper shut-down of data center equipment and business systems. In evaluating suitable replacement options, IT staff selected a system supplied by Prime Electric, LLC because of the reliability and reputation of their hardware, professional services, and customer support. The City bidding requirements were met leveraging MRSC rosters to contact registered businesses efficiently and affordably for contracting goods and services. This small work roster for public works projects process is authorized under section 3.70.120-.200 of the Kent City Code. Prime Electric, LLC will supply and install all the necessary hardware. The total contract cost will not exceed $170,000. This cost is fully funded and budgeted ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 2 of 4 Operations and Public Safety Committee CC Ops July 19, 2022 and PS Regular Meeting Kent, Washington Minutes for in IT's existing capital budget. MOTION: I move to authorize the Mayor to sign an agreement with Prime Electric, LLC for the purchase and installation of an uninterruptible power supply at Kent City Hall, in an amount not to exceed $170,000, subject to final contract terms and conditions acceptable to the IT Director and City Attorney. RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 8/2/2022 5:00 PM MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner D. Emergency Ordinance Amending Chapter 9.02 of the Kent City Code - Adopt Bijan Huges, Assistant City Attorney Civil Division, presented information regarding the emergency adoption of Ordinance No. 4436, amending Chapter 9.02 of the Kent City Code, to incorporate new crimes adopted by the state during the 2021 and 2022 legislative sessions. This ordinance is advanced as an emergency to be retroactively effective as of the date each state law adopted by reference took effect. With respect to the changes applicable to protection orders, that date is July 1, 2022. Additionally, in preparing this ordinance, staff compared Ch. 9.02 KCC with the Revised Code of Washington ("RCW") to update previous changes that have been made over time to the RCW titles, and to add Class C felony crimes that were not specifically listed in the Kent City Code. A reference to a repealed section of the RCW has also been removed. MOTION: I recommend Council declare an emergency and adopt Ordinance No. 4436, amending Chapter 9.02 of the Kent City Code, to incorporate new crimes adopted by the state during the 2021 and 2022 legislative sessions. RESULT: MOTION PASSES [UNANIMOUS] Next: 7/19/2022 7:00 PM MOVER: Les Thomas, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner E. INFO ONLY: 2022-2023 Insurance Renewal Update Chris Hills, Risk Manager for the City of Kent, presented the 2022-2023 Insurance Renewal Update. Hills advised that property insurance premium ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 3 of 4 Operations and Public Safety Committee CC Ops July 19, 2022 and PS Regular Meeting Kent, Washington Minutes increased due to market conditions. Despite the increase, the Property Insurance fund has reserved adequate funds to absorb the increase within the projected budget. F. INFO ONLY: May Financial Report Michelle Ferguson, Financial Planning Manager, presented the May 2022 financial report. G. INFO ONLY: Utility Update Customer Service Manager, Molly Bartlemay presented the utility update. S. Adjournment 4:33 p.m. Council President Bill Boyce adjourned the meeting. The public may submit written public comments that relate to a committee agenda item by emailing: cityclerk@kentwa.gov by 3:30 p.m. on the day of this committee meeting. After 3:30 p.m., written public comments may only be submitted in person by presenting them to the committee secretary at the public meeting. Written public comments that do not relate to a committee agenda item are not permitted. Written public comments are not read into the record. Unless otherwise noted, the Parks and Human Services Committee meets at 4 p.m. on the first and third Tuesday of each month in the Kent City Hall, Council Chambers East, 220 Fourth Avenue South, Kent, WA 98032. For additional information please contact Kim Komoto at 253-856-5728, or email Kkomoto@kentwa.gov. Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856- 5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1. ........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... Page 4 of 4 ( \ ( � J �. �. � C�] u ��� CI'�J rC�i '�� QC� Gv '�`�� � wi±+ Key elements of new coverage • Premium increase less than projected • Property value increase a contributing factor • Overall market continues to see significant losses Property trending since 1970 Insured losses since 1970 USD billion (in 2021 prices) Rollover/touch chart for details 180 2017 Hurricanes Harvey, Irma, Maria 160 2011 Japan & NZ earthquakes, Thailand flood 140 2005 Hurricanes Katrina, Rita, Wilma ' 120 100 so 60 40 20 Earthquakes/tsunami ■Weather-related ■ Man-made — 10-year moving average total insured losses Source: Swiss Re Institute Property Structure 2021/2022 2022 / 2023 $15�4�+dOAdd $15d,Od0�ODU lop, g2-5,000 fpp0 Audsf 5tarstonefScottrdale $25A 00,000 Amh/Stars#one/Scottsdale S25M Szs rd 1006 loom $1a,17�16,800 Lexingtnn/Wa tern World/Palomar/Starrtane 51id,000,000 -ngton}Westem World}Palanar{Starstone $5,004,000 $11-OM $SAd10,lp{I8 SLUM All Risk EaAhquakeand Flood Flood— All Risk Earthquake and Flo-Da Flood— A&V A&V Deductibles: $100,000 13holNare deductibles: $100,000 Earthquake: 5%/$100,000 Minimum Earthquake: 5%/$100,000 Minimum Flood: $250,000 except 5%1$1M for Zone Flood: $250,000 except 5%1$1M for Zor� A&V(3ho�are A&V(ah are TIV: $341,370,872 TIV: $357,035,979(7.52%) Total Premium:$*677,599 Total Premium:$*791,673(16.84%) Rate: 1941* Rate: .2108*(8_61%) "I n f:I u des§u rplus Lines Taaoes,&Fees Other renewals Crime/ Fidelity — 6% premium increase Drone Liability 18% premium increase xn4 a rr $� LS 1 /1 /2023 xw a Renewal Updat J/ I! f Liability a. s �.g Some market stabilizati V v W - • Verdict/settlement value continue to increase • Underwriters continue toae � monitor loss developme z Cyber Ransomware • Other vulnerabilities • IT (MFA) 0 Questions? City of K Operations and Public Safety May Committee Monthly July 19, 2022 Financial Prepared by: Michelle Ferguson, Financial Planning Manager Shane Sorenson,Senior Financial Analyst G e n e ra I F u n d Reve n u es ($ in Thousands) (page 3) All Revenues Sources 51d0,M0 Prior Year Budgeted Actua I - 5126,006 1 Revenues Revenues - March 6,127 8,777 7,100 Sso,oda April 21,521 21,429 21,933 7,927 92 10,834 540,!)d6 July 9,733 9,255 0 August 6,326 6,634 0 pte $20.M0 sember 5,725 7,316 0 5o October 21,552 22,471 0 lan Feb Mar Apr May Jun Jul Aug Sep Oct Nm Dec November 8,364 9,138 0 December 10,968 12,336 0 22Bud -a-21Act -t22Act Total 119,$07 117,517 51,014 Property Tax Prior Year Budgeted Actual Revenues Revenues RevenuEm S35 000 S3DAOU March 1,438 1,150 1,289 $2Sjom April 13,Z18 12,649 12,892 S2D W 1,945 2,439 3,048 515�000 June 198 617 0 $10)000 Bill ]uly 80 145 0 111 August 190 13S 0 $5• - - September 394 587 0 $0 October 12,046 12,1195 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Floe Dec November 2,123 2,142 0 December 203 242 0 22Bud 21Act f22Act Total 32,053 32,451 17,785 Prior Year Budgeted Actua I Revenues Revenues Revenues $� $xDooa March 1,786 1,619 Z,112 Slsooa April 1,753 1,493 Z,063 M1ay 2,270 AL,799 21411 SiD�000 June 2,005 1,646 0 July 2,061 %519 0 $5,000 August 2,172 1,859 0 September 2,070 1,740 0 $0 .1.M1, October 2,023 1,771 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 2,150 %1387 0 December 2,473 2,112 0 22 Bud t21 Act t22 Act Total 74,1129 22,027 10,978 OPERATIONS AND PUBLIC SAFETY 07/19/2022 G e n e ra I F u n d Reve n u es ($ in Thousands) (page 4) Prior Year Budgeted Actual $25,000 Re..... Revenues Revenues January 2,L41 1,935 L,980 $20.OW February 1,215 1,644 L,889 March 1,583 1,666 L,805 $15.000 April 1,700 1,768 L,859 May 1,542 1,569 1,745 S10.0W June 1,312 1,438 0 July 2,420 1,729 0 SS." August I'632 1,505 0 September 1,621 1,697 0 $p M4011 1 t October 1,588 1,471 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Oec November 1,625 1,564 0 December 1,994 1,521 0 228ud -A-2LAct -6-22AO Total 20,263 19,507 9,778 Prior Year Budgeted Actual S20.000 Revenue� Revenues Revenues $13AM January 283 88 2 $16.OW February 2 3 3 $14im March (1%) 134 79 $12.OW April 2,912 3,091 3,987 S10.W0 May 1,Doo 1,296 L,549 $5,000 June 203 231 0 $fi,000 July 2,966 3,717 0 $d,000 August 1,219 943 0 AL $2,00 September L07 125 0 Sn I October 3,063 3,864 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee November 1,107 994 0 December 4,940 5,496 0 228ud --.A-2LAcr -@--22Act Total 17,674 19,9SO 4,720 Other Revenues (Intargovern mental,Licenses&Permits,Charges for Service,Fines Forfeits,and Misc Revenues) Revenues Revenues RevenuEw $95 OW $30 oaa March 1,476 3,490 1,815 $25AM April 1,938 2,571 2r033 $20 oaa Nay LM1 2,135 -1,081 S15AM June 1,773 3,459 0 $10.000 - July 2,205 2,748 0 August 1,113 1,939 0 $5,000 September 1,533 3,126 0 S0 October 2,812 3,282 0 Jan Feb Mar Apr May Jun lul Aug Sep Oct Nov Dec Novemher 1,359 2,271 0 December 1,469 4,806 0 228ud -t 21 Ac[ t22 Act Total 12FO" 34,571 8,752 OPERATIONS AND PUBLIC SAFETY 07/19/2022 General Fund (page6) 2020 2021 20221 i F thru May thru May thru May Variance Budget Revenues Taxes; Property 14,234,907 16,818,723 17,284,944 466,221 2.8% 53.3% Sales &Use 10,615,126 9,875,959 10,978,428 1,102,569 11.2% 52.2% Utility 8,864,167 8,101,065 9,278,222 1,097,157 13.4% 47.6% Business &Occupation 3,513,354 3,971,327 4,503r814 532,487 13.4% 23.6% Other 185,723 77,06.E 216,194 139,129 180.5% 24.6 Licenses and Permits 2,831,899 2,717,454 3,518,940 901,486 29.5% 47.5% Intergovernmental Revenue 1,457,352 1,256,968 1,356,527 99,5.59 7.9% 46.9% Charges for Services 1,886,748 1,595,156 2,657,035 1,061,879 66.6% 42.1% Fines and Forfeitures 427,229 376,158 270,03O (106,128) -28.2% 23.0% Miscellaneous Revenue 423,546 777,327 664,895 (112,432) -14.5% 28.3% Transfers In 450,000 - 285,000 205,000 2.0% Total Revenues 44,900,051 45,647,103 51,014,030 S,366,927 11.8% 40.0% GF Revenues thru May XOMAW 12.0m.om 14.0m.00o 10.0M.1000 020210 8,0M.000 02021 6.000.000 ra2022 4.000.000 2,000,000t1h - a Property Sales& Utility Other Taxes Use Taxes Taxes Revenues OPERATIONS AND PUBLIC SAFETY 07/19/2022 Other Funds Overview ( Revenues and Expenditures) (page12) 2020 thru May thru May thru May Variance Operating revenues and expenditures only, capital and non-capital projects are excluded. Special Revenue Funds Street Fund Revenues 5,050,203 5,785,739 6,763,128 977,390 16,9% Expenditures 4,546,430 3,895,150 5,155,724 1,260,574 32,49/o Net Revenues Less Expenditures 503j773 1,890, 88 1, 7,40 LEOFFI Retiree&erne€its Revenues 302,365 366,596 418,231 51,635 14,1% Expenditures 661,279 92 644 5 3U6 607 070 14,764 2,5% Net Revenues Less Expenditures 3 9 22 ,710 1SS,S39} Lodging Tax Revenues 73,080 56,518 364,90S 308,390 545.6% Expenditures 156,905 82,443 32,449 (49,994) -60,6% Net Revenues Less Expenditures (83,826) (25,924) 332,459 capital Resources Revenues 8,063,310 6,963,315 9,682,683 2,699,367 30.7% Expenditures 376,236 1,609,973 676,325 (933,643) -58.0% Net Revenues Less Expenditures 7,687,C74 5,373,343 9,006,358 criminal Justice Revenues 3,097,906 3,403,901 4,067,435 663,533 19.5% Expenditures 2,36%100 2,642,039 3,393,366 751,328 28,4% Net Revenues Less Expenditures 728,80 7 1,8 74, ✓Ftulnan serv"s Revenues 903,964 1,626,671 722,708 79,9% Expenditures 48,161 48,181 Net Revenues Less Expenditures 903,964 1,579,491 Showare Operating Revenues 29,009 855 (855) -100.0% Expenditures 215,261 581,269 819,712 238,444 41,0% Net Revenues Less Expenditures 1 80,41 819,712 Admissions Tax revenues received quarterly(April,1uIV,September,Ianuary) Other operating Revenues Expenditures 73,604 17,387 26,569 9,482 54,5% Net Revenues Less Expenditures 73,604 17,387 26,S69} Combines several small programs,including City Art Program and Neighborhood Matching Grants OPERATIONS AND PUBLIC SAFETY 07/19/2022 Other Funds Overview ( Revenues and Expenditures) (page13) , # , thru May thru May thru May Variance Operating revenues and expenditures only; capital and non-capital projects are excluded. Councitmani€Debt Service Revenues 500,358 Expenditures 850,569 16,233 16,426 194 2,2% Net Revenues Less Expenditures 0,211 (16,233) 1 ,4 Debt service payments are generally due in June and December. Special Assessments Debt Service Revenues 156,375 297,660 34o056 (263,604) -88.6% Expenditures 327,472 2,546 20721 175 6.9% Net Revenues Less Expenditures (171,097) 295,114 310335 Enterprise Funds Wader Utility Revenues 11,794,774 11,155,589 10,086,384 (1,069,205) -9.6% Expenditures 9,303,640 6,949,394 7,017,456 68,062 10% Net Revenues Less Expenditures 2,491,134 4,206,19 3,06%928 Sewer utility Revenues 130972,091 14,2a9,242 14,626,256 337,014 2.44k Expenditures 12,030,542 14,551,125 13,338,995 (1,212,129) -8.3% Net Revenues Less Expenditures 10941,549 (261,883) 1,287,260 Drainage utility Revenues %652,050 9,680,998 10,02%584 348,586 3.61% Expenditures 5,762,47a 7,804,067 6,630,R48 (1,173,220) -15.0% Net Revenues Less Expenditures 3, 7 1,876,930 3,395,735 2020 2021 2022 thru May thru May thru May Variance Golf Complex Revenues 4,127,160 808,318 1,039,662 231,344 28.6o/a Expenditures 939,096 2,759,317 1,159,227 (1,600,090) -58.0% Net Revenues Less Expenditures 3,188,064 (1,951,000) ;119,565) Internal Service Funds Hest Services Revenues 20 246;137 2,361,619 2,4260373 64,755 2.7% Expenditures 20493,567 1,847,969 2,035,733 187,764 10.2°k Net Revenues Less Expenditures 47,429) 513,649 39D,640 Central Servk s Revenues 111;110 138,810 111,119 (27,691) -19.9% Expenditures 126,268 116,731 sseR56 (27,875) -23.9% Net Revenues Less Expenditures 1 ,158) .22,079 ZZ,Z62 OPERATIONS AND PUBLIC SAFETY 07/19/2022 Other Funds Overview ( Revenues and Expenditures) (page14) r 2021 2022i thru May thru May thru May Variance Operating revenues and expenditures only;capital and non-capital projects are excluded. Information Technology Revenues 3,882,822 3,891,181 4,556,710 665,529 17.1% Expenditures 4,238,147 4,180,346 4,9090114 728,769 17.4% Net Revenues Less Expenditures 9,1 (3520404) Facilities Revenues 2,202,072 2,328,024 2,3110922 3,898 0.2% Expenditures 10844,839 1,839,455 1,9850474 146,019 7.9% thru May thru May thru May Variance Unemployment Revenjes 63r430 64,950 67,646 2,696 4.20!a Expenditures 116,227 118,605 62,169 (56,436) -47.6% Net Revenues Less Expenditures (47,796) (53,654) 5,477 Employes Idea"&YVeiiness Revenues 6,541,840 6,775,651 6,6970793 (77,858) -1.19!0 Expenditures 5,215,949 S,635,044 5,7440415 109,371 1.90/0 Net Revenues Less Expenditures 1,325,892 1,140,607 9530378 Liability Insurance Revenues 10117,423 5,688,043 1,385,190 (4,302,853) -75.6% Expenditures 1,115,837 2,698,927 2,389,829 (309,098) -11.S% Net Revenues Less Expenditures 1,586 2,9 9,117 1, Property Insurance Revenues 241,902 25(,,007 32S,910 69,903 27.3% Expenditures 2S4,676 311,714 399,646 87,932 28.2% Net Revenues Less Expenditures (12,774) (55,707) (730736) a Impact Fee Trust Fund Revenues 705,859 1,090,123 1,0720394 (17,729) -1.6% Expenditures 597,939 959,655 6590155 (300,500) -31.3% Net Revenues Less Expenditures. 107;920 1 0,468 4130239 Other Fund Revenues thru May other Fund Expenditures thru May 40.aa0,000 3s.000.000 35.000,000 30,6m,ckm maoRma 25,00a,000 — - 25,000,000 — 20,000,000 _ 20,000,a00 — ■2o2a ■2aza 15pa0,000 — 15,000,000 ■2021 ■2021 10.000.oao — — 10,0aa,isoo 5.000,0a0 — _ y2022 y2a22 S,a00,OW 0 Special Enterprise internal a Revenue Funds Service Funds Special Enterprise intemal Funds Revenue Funds Service Funds Furl& OPERATIONS AND PUBLIC SAFETY 07/19/2022 Water Shut Off Moratori um Impacts to City Water Utility Accounts - Update Operations and Public Safety Committee July 19, 2022 Molly Bartlemay Customer Service Manager 253-856-5206 Ag e n d a Long -Term ( Moratorium Charges ) Payment Arrangement Update Shut Off Mailer Counts Shut Off Update Questions Long -Term Payment Arrangements Current Count : 121 Highest Count : 185 50 + payment arrangements have been shut off once One-time opportunity to bring arrangement current 3 accounts have had a second turn off Payment in full required Shut Off Mailer Counts $ 10 fee added when mailer is generated Month Feb March April May June July 2022 1413 1354 1326 1198 1244 1419 2019 (for 1012 1160 969 971 1078 993 comparison) Water Shut Off Accounts Status Shut Off Criteria for Water Shut Offs : January 65 • Delinquent payment February 37 arrangement accounts March 54 April 67 • 2 months delinquent charges May 82 June 47 Questions ? 4 City of Kam Water Shut Off Notice 4^4�� 400 W.Gowe St. For more Inludmatian on tlTG notk ,wI51C IfeMWA go+rlLltilrtyRates Centennial Building Suite 122 NIZ�lc T Kent,Wash!ng ton 98032 Aviso de Interruption del Servicio de Agua W. 253-856-5201 hraobt,enermasidom%66nsobretesteavisa,unite I,ent'Nt_gnvVdityRates y active el Tradudu de&angle Vr&life wun 7 AeFA TEr.9 i , KmtWA9ow/LA1tyNt5 t W6qR;�fGX*Translatel 139Q I1oeiplomneNm npo s AKnioLieHmA Bo Am ANOrpOwHRa ftWTMdi4o WUJiF"Lle noaWou,WHA nePLWirbxa caNT KentWA_0wflJ6 tyNtesTaNWKHirbGoggleIL$Kflw4 Thong hao Up nttdc fl6hiltWm thong tin we thong Mbnay,An"OR KenNk.g AJdlltPtb v3 bit GnogleTranslarte There Is a past due balance on this utility account. The state's moratorium on utility shutoffs has ended; therefore, past due utility accounts are again subject to service Interruption through the water shutoff process. State law prohibits us from waiving the costs of utility services. If you are on a long-term payment arrangement for charges accrued during the Governors utility moratorium and are delinquent, the account is subject to shut off. if you are upholding the terms of the arrangement, please disregard this notice. Payment must be received by our office BEFORE 3 p.m. on: Monday July 18, 2022 Ak delinquent notice fee of 10 has been added to the account. Ak fee of 45 will be added to all accounts on the ityr's fatal shutoff report. Utility assistance information can be found on our website, Y entl a.goviutilityrates