HomeMy WebLinkAboutCity Council Committees - Operations and Public Safety Committee - 07/19/2022 Approved
Operations and Public Safety
KENT Committee
WA9H... CC Ops and PS Regular Meeting
Minutes
July 19, 2022
Date: July 19, 2022
Time: 4:02 p.m.
Place: Chambers
Members: Bill Boyce, Chair
Brenda Fincher, Councilmember
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Zandria Michaud, Councilmember
Les Thomas, Councilmember
Toni Troutner Councilmember
Agenda:
1. Call to Order 4:02 p.m.
Council President Boyce called the meeting to order.
2. Roll Call
Attendee Name Title Status Arrived
Bill Boyce Chair Present
Brenda Fincher Councilmember Present
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Present
Zandria Michaud Councilmember Present
Les Thomas Councilmember Present
Toni Troutner Councilmember Present
3. Agenda Approval
1. I move to approve the agenda as presented.
No changes were made to the agenda.
RESULT: MOTION PASSES [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
4. Business
A. Approval of Minutes
Approval of Minutes dated June 21, 2022
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 1 of 4
Operations and Public Safety Committee CC Ops July 19, 2022
and PS Regular Meeting Kent, Washington
Minutes
MOTION: Move to approve the Minutes dated June 21, 2022
RESULT: APPROVED [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
B. Payment of Bills - Authorize
MOTION: I move to approve the payment of bills received through
6/30/22 and paid on 6/30/22; approve the checks issued for payroll
6/16/22-6/30/22 and paid on 7/5/22; approve the payment of bills
received through 7/15/22 and paid on 7/15/22; and approve the
checks issued for payroll 7/1/22 - 7/15/22 and paid on 7/20/22, all
audited by the Operations and Public Safety Committee on 7/19/22.
RESULT: MOTION PASSES [UNANIMOUS] Next: 8/2/2022 5:00 PM
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
C. Agreement with Prime Electric, LLC for City Hall Uninterruptible
Power Supply - Authorize
Brian Rambonga, Project Manager for the Information Technology
Department, presented information regarding the need to replace of the
uninterruptible power supply (UPS) in City Hall. The UPS system is
technology equipment that provides emergency power to the Kent City Hall
data center when its main power source fails, or voltage drops/rises to an
unsuitable level. Unlike generators, this UPS system will supply instant power
and gives a long enough run-time for a proper shut-down of data center
equipment and business systems.
In evaluating suitable replacement options, IT staff selected a system
supplied by Prime Electric, LLC because of the reliability and reputation of
their hardware, professional services, and customer support.
The City bidding requirements were met leveraging MRSC rosters to contact
registered businesses efficiently and affordably for contracting goods and
services.
This small work roster for public works projects process is authorized under
section
3.70.120-.200 of the Kent City Code.
Prime Electric, LLC will supply and install all the necessary hardware. The
total
contract cost will not exceed $170,000. This cost is fully funded and
budgeted
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 2 of 4
Operations and Public Safety Committee CC Ops July 19, 2022
and PS Regular Meeting Kent, Washington
Minutes
for in IT's existing capital budget.
MOTION: I move to authorize the Mayor to sign an agreement with
Prime Electric, LLC for the purchase and installation of an
uninterruptible power supply at Kent City Hall, in an amount not to
exceed $170,000, subject to final contract terms and conditions
acceptable to the IT Director and City Attorney.
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS]Next: 8/2/2022 5:00
PM
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
D. Emergency Ordinance Amending Chapter 9.02 of the Kent City Code -
Adopt
Bijan Huges, Assistant City Attorney Civil Division, presented information
regarding the emergency adoption of Ordinance No. 4436, amending Chapter
9.02 of the Kent City Code, to incorporate new crimes adopted by the state
during the 2021 and 2022 legislative sessions.
This ordinance is advanced as an emergency to be retroactively effective as
of the date each state law adopted by reference took effect. With respect to
the changes applicable to protection orders, that date is July 1, 2022.
Additionally, in preparing this ordinance, staff compared Ch. 9.02 KCC with
the Revised Code of Washington ("RCW") to update previous changes that
have been made over time to the RCW titles, and to add Class C felony
crimes that were not specifically listed in the Kent City Code. A reference to a
repealed section of the RCW has also been removed.
MOTION: I recommend Council declare an emergency and adopt
Ordinance No. 4436, amending Chapter 9.02 of the Kent City Code, to
incorporate new crimes adopted by the state during the 2021 and
2022 legislative sessions.
RESULT: MOTION PASSES [UNANIMOUS] Next: 7/19/2022 7:00 PM
MOVER: Les Thomas, Councilmember
SECONDER: Toni Troutner, Councilmember
AYES: Boyce, Fincher, Kaur, Larimer, Michaud, Thomas, Troutner
E. INFO ONLY: 2022-2023 Insurance Renewal Update
Chris Hills, Risk Manager for the City of Kent, presented the 2022-2023
Insurance Renewal Update. Hills advised that property insurance premium
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 3 of 4
Operations and Public Safety Committee CC Ops July 19, 2022
and PS Regular Meeting Kent, Washington
Minutes
increased due to market conditions. Despite the increase, the Property
Insurance fund has reserved adequate funds to absorb the increase within
the projected budget.
F. INFO ONLY: May Financial Report
Michelle Ferguson, Financial Planning Manager, presented the May 2022
financial report.
G. INFO ONLY: Utility Update
Customer Service Manager, Molly Bartlemay presented the utility update.
S. Adjournment 4:33 p.m.
Council President Bill Boyce adjourned the meeting.
The public may submit written public comments that relate to a committee agenda item by emailing:
cityclerk@kentwa.gov by 3:30 p.m. on the day of this committee meeting. After 3:30 p.m., written
public comments may only be submitted in person by presenting them to the committee secretary at
the public meeting. Written public comments that do not relate to a committee agenda item are not
permitted. Written public comments are not read into the record.
Unless otherwise noted, the Parks and Human Services Committee meets at 4 p.m. on the first and
third Tuesday of each month in the Kent City Hall, Council Chambers East, 220 Fourth Avenue South,
Kent, WA 98032.
For additional information please contact Kim Komoto at 253-856-5728, or email
Kkomoto@kentwa.gov.
Any person requiring a disability accommodation should contact the City Clerk's Office at 253-856-
5725 in advance. For TDD relay service call Washington Telecommunications Relay Service at 7-1-1.
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Page 4 of 4
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Key elements of new coverage
• Premium increase less than projected
• Property value increase a contributing factor
• Overall market continues to see significant losses
Property trending since 1970
Insured losses since 1970
USD billion (in 2021 prices)
Rollover/touch chart for details
180
2017 Hurricanes Harvey, Irma, Maria
160 2011 Japan & NZ earthquakes, Thailand flood
140 2005 Hurricanes Katrina, Rita, Wilma
' 120
100
so
60
40
20
Earthquakes/tsunami ■Weather-related ■ Man-made — 10-year moving average total insured losses
Source: Swiss Re Institute
Property Structure
2021/2022 2022 / 2023
$15�4�+dOAdd $15d,Od0�ODU
lop,
g2-5,000 fpp0 Audsf 5tarstonefScottrdale $25A 00,000 Amh/Stars#one/Scottsdale
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$1a,17�16,800 Lexingtnn/Wa tern World/Palomar/Starrtane 51id,000,000 -ngton}Westem World}Palanar{Starstone
$5,004,000 $11-OM $SAd10,lp{I8 SLUM
All Risk EaAhquakeand Flood Flood— All Risk Earthquake and Flo-Da Flood—
A&V A&V
Deductibles: $100,000 13holNare deductibles: $100,000
Earthquake: 5%/$100,000 Minimum Earthquake: 5%/$100,000 Minimum
Flood: $250,000 except 5%1$1M for Zone Flood: $250,000 except 5%1$1M for Zor�
A&V(3ho�are A&V(ah are
TIV: $341,370,872 TIV: $357,035,979(7.52%)
Total Premium:$*677,599 Total Premium:$*791,673(16.84%)
Rate: 1941* Rate: .2108*(8_61%)
"I n f:I u des§u rplus Lines Taaoes,&Fees
Other renewals
Crime/ Fidelity — 6% premium increase
Drone Liability 18% premium increase
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1 /1 /2023
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-
• Verdict/settlement value
continue to increase
• Underwriters continue toae �
monitor loss developme
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Cyber
Ransomware
• Other vulnerabilities
• IT (MFA)
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Questions?
City of K
Operations and
Public Safety May
Committee
Monthly
July 19, 2022
Financial
Prepared by:
Michelle Ferguson, Financial Planning Manager
Shane Sorenson,Senior Financial Analyst
G e n e ra I F u n d Reve n u es ($ in Thousands) (page 3)
All Revenues Sources
51d0,M0 Prior Year Budgeted Actua I
-
5126,006 1 Revenues Revenues
- March 6,127 8,777 7,100
Sso,oda April 21,521 21,429 21,933
7,927 92 10,834
540,!)d6 July 9,733 9,255 0
August 6,326 6,634 0
pte
$20.M0 sember 5,725 7,316 0
5o October 21,552 22,471 0
lan Feb Mar Apr May Jun Jul Aug Sep Oct Nm Dec November 8,364 9,138 0
December 10,968 12,336 0
22Bud -a-21Act -t22Act Total 119,$07 117,517 51,014
Property Tax
Prior Year Budgeted Actual
Revenues Revenues RevenuEm
S35 000
S3DAOU March 1,438 1,150 1,289
$2Sjom April 13,Z18 12,649 12,892
S2D W 1,945 2,439 3,048
515�000 June 198 617 0
$10)000 Bill ]uly 80 145 0
111 August 190 13S 0
$5• - - September 394 587 0
$0 October 12,046 12,1195 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Floe Dec November 2,123 2,142 0
December 203 242 0
22Bud 21Act f22Act Total 32,053 32,451 17,785
Prior Year Budgeted Actua I
Revenues Revenues Revenues
$�
$xDooa March 1,786 1,619 Z,112
Slsooa April 1,753 1,493 Z,063
M1ay 2,270 AL,799 21411
SiD�000 June 2,005 1,646 0
July 2,061 %519 0
$5,000 August 2,172 1,859 0
September 2,070 1,740 0
$0 .1.M1, October 2,023 1,771 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec November 2,150 %1387 0
December 2,473 2,112 0
22 Bud t21 Act t22 Act Total 74,1129 22,027 10,978
OPERATIONS AND PUBLIC SAFETY 07/19/2022
G e n e ra I F u n d Reve n u es ($ in Thousands) (page 4)
Prior Year Budgeted Actual
$25,000 Re..... Revenues Revenues
January 2,L41 1,935 L,980
$20.OW February 1,215 1,644 L,889
March 1,583 1,666 L,805
$15.000 April 1,700 1,768 L,859
May 1,542 1,569 1,745
S10.0W June 1,312 1,438 0
July 2,420 1,729 0
SS." August I'632 1,505 0
September 1,621 1,697 0
$p M4011 1 t October 1,588 1,471 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Oec November 1,625 1,564 0
December 1,994 1,521 0
228ud -A-2LAct -6-22AO Total 20,263 19,507 9,778
Prior Year Budgeted Actual
S20.000 Revenue� Revenues Revenues
$13AM January 283 88 2
$16.OW February 2 3 3
$14im March (1%) 134 79
$12.OW April 2,912 3,091 3,987
S10.W0 May 1,Doo 1,296 L,549
$5,000 June 203 231 0
$fi,000 July 2,966 3,717 0
$d,000 August 1,219 943 0
AL
$2,00 September L07 125 0
Sn I October 3,063 3,864 0
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee November 1,107 994 0
December 4,940 5,496 0
228ud --.A-2LAcr -@--22Act Total 17,674 19,9SO 4,720
Other Revenues
(Intargovern mental,Licenses&Permits,Charges for Service,Fines Forfeits,and Misc Revenues)
Revenues Revenues RevenuEw
$95 OW
$30 oaa March 1,476 3,490 1,815
$25AM April 1,938 2,571 2r033
$20 oaa
Nay LM1 2,135 -1,081
S15AM June 1,773 3,459 0
$10.000 - July 2,205 2,748 0
August 1,113 1,939 0
$5,000 September 1,533 3,126 0
S0 October 2,812 3,282 0
Jan Feb Mar Apr May Jun lul Aug Sep Oct Nov Dec Novemher 1,359 2,271 0
December 1,469 4,806 0
228ud -t 21 Ac[ t22 Act Total 12FO" 34,571 8,752
OPERATIONS AND PUBLIC SAFETY 07/19/2022
General Fund (page6)
2020 2021 20221 i F
thru May thru May thru May Variance Budget
Revenues
Taxes;
Property 14,234,907 16,818,723 17,284,944 466,221 2.8% 53.3%
Sales &Use 10,615,126 9,875,959 10,978,428 1,102,569 11.2% 52.2%
Utility 8,864,167 8,101,065 9,278,222 1,097,157 13.4% 47.6%
Business &Occupation 3,513,354 3,971,327 4,503r814 532,487 13.4% 23.6%
Other 185,723 77,06.E 216,194 139,129 180.5% 24.6
Licenses and Permits 2,831,899 2,717,454 3,518,940 901,486 29.5% 47.5%
Intergovernmental Revenue 1,457,352 1,256,968 1,356,527 99,5.59 7.9% 46.9%
Charges for Services 1,886,748 1,595,156 2,657,035 1,061,879 66.6% 42.1%
Fines and Forfeitures 427,229 376,158 270,03O (106,128) -28.2% 23.0%
Miscellaneous Revenue 423,546 777,327 664,895 (112,432) -14.5% 28.3%
Transfers In 450,000 - 285,000 205,000 2.0%
Total Revenues 44,900,051 45,647,103 51,014,030 S,366,927 11.8% 40.0%
GF Revenues thru May
XOMAW
12.0m.om
14.0m.00o
10.0M.1000 020210
8,0M.000 02021
6.000.000 ra2022
4.000.000
2,000,000t1h
-
a
Property Sales& Utility Other
Taxes Use Taxes Taxes Revenues
OPERATIONS AND PUBLIC SAFETY 07/19/2022
Other Funds Overview ( Revenues and Expenditures) (page12)
2020
thru May thru May thru May Variance
Operating revenues and expenditures only, capital and non-capital projects are excluded.
Special Revenue Funds
Street Fund
Revenues 5,050,203 5,785,739 6,763,128 977,390 16,9%
Expenditures 4,546,430 3,895,150 5,155,724 1,260,574 32,49/o
Net Revenues Less Expenditures 503j773 1,890, 88 1, 7,40
LEOFFI Retiree&erne€its
Revenues 302,365 366,596 418,231 51,635 14,1%
Expenditures 661,279 92 644 5 3U6 607 070 14,764 2,5%
Net Revenues Less Expenditures 3 9 22 ,710 1SS,S39}
Lodging Tax
Revenues 73,080 56,518 364,90S 308,390 545.6%
Expenditures 156,905 82,443 32,449 (49,994) -60,6%
Net Revenues Less Expenditures (83,826) (25,924) 332,459
capital Resources
Revenues 8,063,310 6,963,315 9,682,683 2,699,367 30.7%
Expenditures 376,236 1,609,973 676,325 (933,643) -58.0%
Net Revenues Less Expenditures 7,687,C74 5,373,343 9,006,358
criminal Justice
Revenues 3,097,906 3,403,901 4,067,435 663,533 19.5%
Expenditures 2,36%100 2,642,039 3,393,366 751,328 28,4%
Net Revenues Less Expenditures 728,80 7 1,8 74,
✓Ftulnan serv"s
Revenues 903,964 1,626,671 722,708 79,9%
Expenditures 48,161 48,181
Net Revenues Less Expenditures 903,964 1,579,491
Showare Operating
Revenues 29,009 855 (855) -100.0%
Expenditures 215,261 581,269 819,712 238,444 41,0%
Net Revenues Less Expenditures 1 80,41 819,712
Admissions Tax revenues received quarterly(April,1uIV,September,Ianuary)
Other operating
Revenues
Expenditures 73,604 17,387 26,569 9,482 54,5%
Net Revenues Less Expenditures 73,604 17,387 26,S69}
Combines several small programs,including City Art Program and Neighborhood Matching Grants
OPERATIONS AND PUBLIC SAFETY 07/19/2022
Other Funds Overview ( Revenues and Expenditures) (page13)
, # ,
thru May thru May thru May Variance
Operating revenues and expenditures only; capital and non-capital projects are excluded.
Councitmani€Debt Service
Revenues 500,358
Expenditures 850,569 16,233 16,426 194 2,2%
Net Revenues Less Expenditures 0,211 (16,233) 1 ,4
Debt service payments are generally due in June and December.
Special Assessments Debt Service
Revenues 156,375 297,660 34o056 (263,604) -88.6%
Expenditures 327,472 2,546 20721 175 6.9%
Net Revenues Less Expenditures (171,097) 295,114 310335
Enterprise Funds
Wader Utility
Revenues 11,794,774 11,155,589 10,086,384 (1,069,205) -9.6%
Expenditures 9,303,640 6,949,394 7,017,456 68,062 10%
Net Revenues Less Expenditures 2,491,134 4,206,19 3,06%928
Sewer utility
Revenues 130972,091 14,2a9,242 14,626,256 337,014 2.44k
Expenditures 12,030,542 14,551,125 13,338,995 (1,212,129) -8.3%
Net Revenues Less Expenditures 10941,549 (261,883) 1,287,260
Drainage utility
Revenues %652,050 9,680,998 10,02%584 348,586 3.61%
Expenditures 5,762,47a 7,804,067 6,630,R48 (1,173,220) -15.0%
Net Revenues Less Expenditures 3, 7 1,876,930 3,395,735
2020 2021 2022
thru May thru May thru May Variance
Golf Complex
Revenues 4,127,160 808,318 1,039,662 231,344 28.6o/a
Expenditures 939,096 2,759,317 1,159,227 (1,600,090) -58.0%
Net Revenues Less Expenditures 3,188,064 (1,951,000) ;119,565)
Internal Service Funds
Hest Services
Revenues 20 246;137 2,361,619 2,4260373 64,755 2.7%
Expenditures 20493,567 1,847,969 2,035,733 187,764 10.2°k
Net Revenues Less Expenditures 47,429) 513,649 39D,640
Central Servk s
Revenues 111;110 138,810 111,119 (27,691) -19.9%
Expenditures 126,268 116,731 sseR56 (27,875) -23.9%
Net Revenues Less Expenditures 1 ,158) .22,079 ZZ,Z62
OPERATIONS AND PUBLIC SAFETY 07/19/2022
Other Funds Overview ( Revenues and Expenditures) (page14)
r 2021 2022i
thru May thru May thru May Variance
Operating revenues and expenditures only;capital and non-capital projects are excluded.
Information Technology
Revenues 3,882,822 3,891,181 4,556,710 665,529 17.1%
Expenditures 4,238,147 4,180,346 4,9090114 728,769 17.4%
Net Revenues Less Expenditures 9,1 (3520404)
Facilities
Revenues 2,202,072 2,328,024 2,3110922 3,898 0.2%
Expenditures 10844,839 1,839,455 1,9850474 146,019 7.9%
thru May thru May thru May Variance
Unemployment
Revenjes 63r430 64,950 67,646 2,696 4.20!a
Expenditures 116,227 118,605 62,169 (56,436) -47.6%
Net Revenues Less Expenditures (47,796) (53,654) 5,477
Employes Idea"&YVeiiness
Revenues 6,541,840 6,775,651 6,6970793 (77,858) -1.19!0
Expenditures 5,215,949 S,635,044 5,7440415 109,371 1.90/0
Net Revenues Less Expenditures 1,325,892 1,140,607 9530378
Liability Insurance
Revenues 10117,423 5,688,043 1,385,190 (4,302,853) -75.6%
Expenditures 1,115,837 2,698,927 2,389,829 (309,098) -11.S%
Net Revenues Less Expenditures 1,586 2,9 9,117 1,
Property Insurance
Revenues 241,902 25(,,007 32S,910 69,903 27.3%
Expenditures 2S4,676 311,714 399,646 87,932 28.2%
Net Revenues Less Expenditures (12,774) (55,707) (730736)
a
Impact Fee Trust Fund
Revenues 705,859 1,090,123 1,0720394 (17,729) -1.6%
Expenditures 597,939 959,655 6590155 (300,500) -31.3%
Net Revenues Less Expenditures. 107;920 1 0,468 4130239
Other Fund Revenues thru May other Fund Expenditures thru May
40.aa0,000 3s.000.000
35.000,000 30,6m,ckm
maoRma
25,00a,000 — -
25,000,000 —
20,000,000 _ 20,000,a00 —
■2o2a ■2aza
15pa0,000 — 15,000,000
■2021 ■2021
10.000.oao — — 10,0aa,isoo
5.000,0a0 — _ y2022 y2a22
S,a00,OW
0
Special Enterprise internal a
Revenue Funds Service Funds Special Enterprise intemal
Funds Revenue Funds Service
Funds Furl&
OPERATIONS AND PUBLIC SAFETY 07/19/2022
Water Shut Off
Moratori um
Impacts to City Water Utility
Accounts - Update
Operations and Public Safety Committee
July 19, 2022
Molly Bartlemay
Customer Service Manager
253-856-5206
Ag e n d a
Long -Term ( Moratorium Charges )
Payment Arrangement Update
Shut Off Mailer Counts
Shut Off Update
Questions
Long -Term Payment Arrangements
Current Count : 121
Highest Count : 185
50 + payment arrangements have been shut off once
One-time opportunity to bring arrangement current
3 accounts have had a second turn off
Payment in full required
Shut Off Mailer Counts
$ 10 fee added when mailer is generated
Month Feb March April May June July
2022 1413 1354 1326 1198 1244 1419
2019 (for 1012 1160 969 971 1078 993
comparison)
Water Shut Off Accounts
Status Shut Off
Criteria for Water Shut Offs :
January 65
• Delinquent payment February 37
arrangement accounts March 54
April 67
• 2 months delinquent charges May 82
June 47
Questions ?
4
City of Kam Water Shut Off Notice
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There Is a past due balance on this utility account.
The state's moratorium on utility shutoffs has ended; therefore, past due utility accounts are
again subject to service Interruption through the water shutoff process.
State law prohibits us from waiving the costs of utility services.
If you are on a long-term payment arrangement for charges accrued during the Governors utility
moratorium and are delinquent, the account is subject to shut off. if you are upholding the terms
of the arrangement, please disregard this notice.
Payment must be received by our office BEFORE 3 p.m. on: Monday July 18, 2022
Ak delinquent notice fee of 10 has been added to the account. Ak fee of 45 will be added to all
accounts on the ityr's fatal shutoff report.
Utility assistance information can be found on our website, Y entl a.goviutilityrates