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HomeMy WebLinkAboutCAG2022-332 - Other - Hewlett Packard Enterprise Company - Quote NQ04475564-01 for Servers and Peripherals - 08/09/2022ApprovalOriginator:Department: Date Sent:Date Required: Mayor or Designee Date of Council Approval: Grant? Yes No Type:Review/Signatures/RoutingDate Received: City Attorney: Comments: Date Routed: Mayor’s Office City Clerk’s OfficeAgreement InformationVendor Name:Category: Vendor Number:Sub-Category: Project Name: Project Details: Agreement Amount: Start Date: Local Business? Yes No* Business License Verification: If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace. Yes In-Process Exempt (KCC 5.01.045) Notice required prior to disclosure? Yes No Contract Number: This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms. (Print on pink or cherry colored paper) Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20 Budget Account Number: Budget? Yes No Dir Asst: Sup/Mgr: Dir/Dep: rev. 20210513 FOR CITY OF KENT OFFICIAL USE ONLY Agreement Routing Form For Approvals, Signatures and Records Management (Optional) Basis for Selection of Contractor: * Memo to Mayor must be attached Termination Date: Authorized to Sign: Hewlett Packard Enterprise Quote NQ04475564-01 Page 1 of 4Legal Quotation: . Phone: Address: Email: Fax Number: Date: Terms: RFQ #: HPE Sales Contact: Email: Submit Purchase Order To: Contract ID: Quote ID: Mark Bleakley mark.bleakley@hpe.com 05815-014 NT30 AFTER INVOICE DATE October 31, 2022 US-SLED-ORDERS@hpe.com Solution Overview Support Sub-total Net Price Hardware Software 15,789.24 789.96 7,595.48 USD 24,174.68 Grand Total: August 2, 2022 Solution Total weight 153.224 Kg Shipping and Handling Estimated USD 0.00 Email PO to: Quote summary NQ04475564-01 Customer details USD 24,174.68 Quote Segment:+1 206 7948416Phone: Fax: In reply to your request:Expires On: 0.00 0.00 Installation Services, Training, & Other Estimated Delivery Time:131 - 164Days Sold To Address:Ship To Address: Kent, Washington, 98032-5838 US KENT, CITY OF US 220 4TH Ave S 220 4TH Ave S Kent, Washington, 98032-5838 KENT, CITY OF Following are required with PO submissions to HPE: • Hewlett Packard Enterprise listed as the Vendor • Bill-to & ship-to addresses, End User name and address • PO # with valid HPE quote # (incl. Contract ID where applicable) • HPE Purchase Agreement # (if applicable) • Contact name, phone # and email address • Requested Delivery Date • Tax Status (tax exemption requires a valid certificate)FINANCING : As low as USD 701.46 per Month for 36 months Fair Market Value1 Please Contact your local HPE or HPE FS rep for more information HPE Contact Estimated Delivery Time is purely an estimate.  It can materially change based on when the order is placed and the ongoing evolving material supply situation. Hewlett Packard Enterprise Proprietary for Customer Use Only - Do Not Share. Subject to terms and pricing of NASPO Master Agr MNNVP-134(WA State Participation No.) Page 2 of 4 NQ04475564-01Legal Quotation: . The following structured solution is offered for sale with a defined configuration menu and solution adjustment. Changing the configuration may affect the offer. Quote details No.Qty Product Description Ext Net Price Estimated Delivery Time CNFG 4 5127650940-02 Bleakley City of Kent DL360 Skinny 24,174.68 131 days 0100 1 P28947-B21 HPE DL360 Gen10+ 4LFF NC CTO Svr 6,817.16 131 days 1 P28947-B21#ABA DL360 Gen10 Plus 4LFF CTO Server 0.00 23 days 0101 1 P36920-B21 INT Xeon-S 4309Y CPU for HPE 3,026.92 18 days 0102 1 P07525-B21 HPE 8GB 1Rx8 PC4-3200AA-R Smart Kit 614.00 53 days 0103 2 P47808-B21 HPE 960GB SATA RI LFF LPC MV SSD 2,650.00 15 days 0104 1 P08449-B21 INT I350 1GbE 4p BASE-T OCP3 Adptr 958.00 15 days 0105 2 865408-B21 HPE 500W FS Plat Ht Plg LH Pwr Sply Kit 810.72 15 days 0106 1 BD505A HPE iLO Adv 1-svr Lic 3yr Support 789.96 20 days 0107 1 P13771-B21 HPE Gen10 Plus TPM BR Module Kit 114.20 23 days 0108 1 P14604-B21 HPE Gen10+ Intrusion Detection Kit 66.00 23 days 0109 1 P07818-B21 HPE DDR-4 DIMM Blanks Kit 129.00 23 days 0110 1 P26487-B21 HPE DL300 G10+ 1U LFF Easy Inst Rail Kit 469.00 15 days 0111 1 P37863-B21 HPE DL360 Gen10+ Stnd Heat Sink Kit 134.24 39 days 0200 1 HU4B2A5 HPE 5Y Tech Care Basic SVC 0.00 Support product 1 HU4B2A5#ZSA HPE Proliant DL360 Gen10+ Support 7,452.00 Support product 1 HU4B2A5#R2M HPE iLO Advanced Non Blade Support 143.48 Support product Hewlett Packard Enterprise Proprietary for Customer Use Only - Do Not Share. Page 3 of 4 NQ04475564-01Legal Quotation: . Sub-Total:USD 24,174.68 Shipping and Handling USD 0.00153.224 KgTotal weightEstimated Grand Total:USD 24,174.68 Hewlett Packard Enterprise Proprietary for Customer Use Only - Do Not Share. Page 4 of 4 NQ04475564-01Legal Quotation: . Terms & Conditions 1 TERMS AND CONDITIONS: Financing and service offerings available through Hewlett-Packard Financial Services Company and its subsidiaries and affiliates (collectively, “HPFSC”) in certain countries and is subject to credit approval of customer and execution of standard HPFSC documentation. Quotations are indicative, for discussion purposes only and based on certain assumptions, including a 36-month lease with a fair market value purchase option at the end of the term. Final pricing will be determined by HPFSC based on customer’s credit rating, offering terms, transaction size, and/or equipment type and options. Not all customers may qualify. Not available in all countries. Other restrictions may apply. HPFSC reserves the right to change or cancel this program at any time without notice. For inquiries regarding this quote please contact your HPE sales rep *If quoted herein, Remarketed Products are fully remanufactured and carry new product warranty. Purchase is subject to inventory availability at receipt of order. Inventory may not be reserved. Hewlett Packard Enterprise reserves the right to substitute new components if appropriate, or to cancel orders by notifying the customer if necessary components are unavailable. *If quoted herein, Hewlett Packard Enterprise Promotions must be ordered as quoted, no substitutions will be allowed. POs must be received on or prior to the expiration date of the quote or special promotion whichever comes first. *If quoted herein, Hewlett Packard Enterprise Consignment/Demo equipment is currently at the location listed on this quote. Issuing a PO against this formal quotation will imply acceptance and delivery of the Consignment/Demo inventory. The standard warranty applicable to new equipment will apply. Some demo equipment may contain products that are remanufactured to be functionally equivalent to new. If this quote contains Non-HPE branded products, Non-HPE branded products receive warranty coverage as provided by the relevant third party supplier. The terms and conditions of the NASPO ValuePoint Agreement as set forth in your Contract ID as referenced in your quote from HPE applies to any order placed as a result of this inquiry. No other terms and conditions shall apply. Please reference this contract when placing an order. Quote contains special discounts.  Unless the customer has another valid agreement with Hewlett Packard Enterprise, this quotation is governed by Hewlett Packard  Enterprise Customer Terms - Portfolio.  A copy of these terms can be found on-line at https://www.hpe.com/us/en/about/end-user- agreement-terms.html Hewlett Packard Enterprise Proprietary for Customer Use Only - Do Not Share. © Copyright 2017 Hewlett Packard Enterprise Development LP. 07/19/22 City Council Meeting Motion Memo DATE: July 19, 2022 TO: Kent City Council SUBJECT: Cooperative Purchasing Agreement with Hewlett Packard Enterprise - Authorize MOTION: I move to authorize the IT Director to purchase hardware and services through the cooperative purchasing agreement the state Department of Enterprise Services has with Hewlett Packard Enterprise if those purchases are within the City’s established budgets and made during the term of the state contract. SUMMARY: The City has entered into an agreement with the state Department of Enterprise Services (“DES”), which allows the City to purchase through contracts the state publicly bids and enters into with various vendors. The state has, in turn, entered into an agreement with a national purchasing cooperative, the NASPO Cooperative Purchasing Organization, LLC, which is a non-profit subsidiary of the National Association of State Procurement Officials (“NASPO”). NASPO provides states, local governments, public educational entities and other agencies with purchasing power that allows them to leverage their spending through a single solicitation that obtains best value pricing and superior contract terms than the agencies could do on their own. Purchasing made through a purchasing cooperative are exempt from competitive bidding requirements pursuant to KCC 3.70.110.F. One contract that NASPO has entered into, and which the state DES has elected to participate in, is a contract with Hewlett Packard Enterprise (“HP Enterprise”). This contract is currently in effect through February 28, 2023. Should the City purchase from HP Enterprise under the purchasing cooperative’s contract, the terms and conditions of that master contract will apply. A copy of the state’s participating addendum and the master contract are attached. HP Enterprise provides datacenter servers and storage including related peripherals and services. The City has a current need to purchase servers and associated peripherals to upgrade our existing SCADA system. The cost for the servers and associated peripherals is estimated to be $26,321.12. While this amount is within the Mayor’s contract authority, IT staff seeks Council approval to allow future purchases to be made under this contract for additional products through HP Enterprise, so long as future purchases are within established budgets and the contract is in effect. 8.E Packet Pg. 39 BUDGET IMPACT: $26,321.12 SUPPORTS STRATEGIC PLAN GOAL: Innovative Government - Delivering outstanding customer service, developing leaders, and fostering innovation. Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. 2015-2023_HP-Enterprise-MNNVP-134_OPSC Bundle v1 (PDF) 06/21/22 Operations and Public Safety Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 7/19/2022 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Toni Troutner, Councilmember AYES: Boyce, Fincher, Larimer, Michaud, Thomas, Troutner 8.E Packet Pg. 40