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Home My WebLink AboutPW16-332 - Amendment - #3 - City of Covington - Improvements Between Jenkins Creek & 185th Place SE - 08/04/2022 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KENT This form combines&replaces the Request for Mayor's Signature and Contract Cover (Optional) W A S H I N G T G N Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Nancy Yoshitake for Sean Bauer Public Works Date Sent: Date Required: > 08/03/2022 08/10/2022 0 fl. Authorized to Sign: Date of Council Approval: aMayor or Designee 08/02/2022 Budclet Account Number: Grant? Yes[:] No❑ W20004 Budget?ZYes❑No Type: N/A Vendor Name: Category: City of Covington Interlocal El Vendor Number: Sub-Category: = Amendment 0 0 .0 Project Name: SE 272nd Street (SR516), Jenkins Creek to 185th Place SE OProject Details: AMENDEMENT TO INTERLOCAL AGREEMENT BETWEEN THE CITIES OF COVINGTON = AND KENT FOR JOINT PUBLIC WORKS OPERATIONS FOR CIP 1127 SE 272ND ST. a.. (SR 516) IMPROVEMENTS BETWEEN JENKINS CREEK AND 185TH PLACE SE C Agreement Amount: $266435.82 Basis for Selection of Contractor: Other N *Memo to Mayor must be attached a- Start Date: Mayor's sigrlcfi Termination Date: 12/31/2025 im Q Local Business?❑Yes❑No*If meets requirements per KCC3.70.100,please complete'Vendor Purchase-Local Exceptions"form on Cityspace. Business License Verification: ❑Yes❑In-Process❑Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: ❑Yes❑No PW 16-332 Comments: 1A N 3 f0 � C = 3 a, a, oc Date Received:City Attorney: 8/3/22 Date Routed:Mayor's Office City Clerk's Office adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 THIRD AMENDMENT TO INTERLOCAL AGREEMENT BETWEEN THE CITIES OF COVINGTON AND KENT FOR JOINT PUBLIC WORKS OPERATIONS FOR CIP 1127 SE 272ND ST. (SR 516) IMPROVEMENTS BETWEEN JENKINS CREEK AND 185T" PLACE SE This Third Amendment ("Third Amendment"), to the Interlocal Agreement, dated August 26, 2016, is between the City of Kent ("Kent") and the City of Covington ("Covington") and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. Covington has entered into a construction management consultant contract with WSP USA, Inc. and Kent will pay a portion of these construction management costs. Consequently, the parties wish to memorialize the specific method for allocating these costs. The Agreement also needs to be extended due to delays in the project, and the designated representatives need to be updated to reflect staffing changes within the City of Kent. For valuable consideration and by mutual consent of the parties, the Agreement is modified as follows: 1. A new subsection will be added to the Agreement as subsection 4.5.4, entitled "Allocation of Costs for Consultant Contracts," and is as follows: Kent's share of Covington's construction management consultant contract number 058-2021 dated August 16, 2021, is equal to the City of Kent Water (Schedule B) portion of the overall base construction contract cost: 9.5373%, or $266,435.82. Calculation of this cost is attached as Exhibit C. 2. Section 7.2 of the Agreement, entitled "Joint Administration" is hereby modified as follows: The Parties shall each appoint a representative to administer the terms of this Agreement, and the appointed administrators shall comprise the Joint Administrative Board. The appointed administrators, which may be amended from time to time with notice to the other Parties are: For Covington: Don Vondran, Public Works Director 16720 SE 2715t Street, Suite 100 Covington, WA 98042 (253) 638-1110 With a copy to: Regan Bolli, City Manager For Kent: Tow. ' aPerte Chad Bieren, Public Works Director 400 W. Gowe Street Kent, WA 98032 253-856-5500 With a copy to: Suzette Geeke Dana Ralph, Mayor 220 Fourth Avenue South Kent, WA 98032 253-856-5700 3. Section 8 of the Agreement, entitled "Term of Agreement" is hereby modified as follows: This Agreement shall become effective as of the date this Agreement is approved by both legislative bodies of the Parties and subsequently executed by those Parties pursuant to the terms of this Agreement, this Agreement shall remain in full force and effect until Deee�31, 2929 December 31, 2025, or final acceptance and exchange of record drawings, whichever comes first. This Agreement may be extended by written agreement of the Parties subject to the approval of such extension by each Party's legislative body. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. IN WITNESS WHEREOF, the Parties below execute this Agreement, herein COVINGTON: KENT: CITY OF COVINGTON: CITY OF KENT By: By — — — (signature) (signatur".l) Print Name: Regan Bolli Print Name: Dana Ralph Its City Manager Its Mayor (title) DATE: 6/15/2022 DATE: 08/04/2022 APPROVED AS TO FORM: APPROVED AS TO FORM: /s/ Mark Orthmann, as authorized by email on June 15, 2022 Nocir � Mark Orthmann, City Attorney Kent Law Department SR 516 Jenkins Creek Bid Tab Summary Schedule A (City) $13,947,705.50 (City Responsible) Schedule B (Kent Water) $1,799,531.76 (Reimbursed from Kent Water) Schedule C (Covington Water) $1,036,626.25 (Reimbursed from CWD) Schedule D (Soos Creek) $571,175.02 (City Responsible) Schedule E (Utility Trench) $1,513,332.00 (Some costs recouped from utilities), Project Total $18,868,370.53 CM contract is$2,793,619.00 (Schedule B (Kent Water) _ _$_1,799,531.76 = 9.5373% (Project Total) $18,868,370.53 9.5373% -Kent CM percentages and cost $266,435.82 8.G KENT W A S H I N G T p N DATE: August 2, 2022 TO: Kent City Council SUBJECT: Interlocal Agreement Amendment with the City of Covington - Authorize MOTION: I move to authorize the Mayor to sign a Third Amendment to the Interlocal Agreement between the Cities of Covington and Kent, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: An Interlocal Agreement was executed in 2016 by the City of Kent and the City of Covington related to Covington's SE 272nd Street (SR516) Improvements Project between Jenkins Creek and 1851" Place SE ("'Project"). The Kent Water Utility owns three transmission mains located in SE 272nd Street within the City of Covington. These transmission mains convey water from sources to customers within Kent's service area and need to be relocated to reconstruct the Jenkins Creek bridge. Covington has executed a consultant contract with WSP USA, Inc. to manage construction of the project. The proposed amendment would authorize reimbursement to Covington for construction management costs associated with the relocation of the Kent-owned water transmission main. These costs were anticipated and can be finalized now that Covington has executed the contract with its consultant. The amendment also extends the timeline of the agreement due to delays in the Project and updates designated representatives to reflect staffing changes within the City of Kent. BUDGET IMPACT: None, project was planned for using Water Utility Capital Fund. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. Packet Pg. 105 8.G ATTACHMENTS: 1. Covington ILA Amendment (PDF) 07/18/22 Public Works Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS]Next: 8/2/2022 5:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer Packet Pg. 106