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Home My WebLink AboutCAG2021-265 - Change Order - #3 - ICON Materials - 2021 Asphalt Overlays - 04/21/2022Agreement Routing Form KENT For Approvals, Signatures and Records Management This form combines & replaces the Request for Mayor's Signature and Contract Cover Sheet forms. (Print on pink or cherry colored paper)Wa9HtNcroN G oLcc Originator: C. Frame Department: PW Engineering Date Sent: 5t3112022 Date Required: N/A Authorized to Sign: E Director or Designee E Mayor Date of Council Approval N/A Budget Account Number: R201 13.641 10.330 Budget? @Yes ENo Grant? EYes E No Type: N/A tro iHo Eo{-5yco EooLgl Vendor Name: ICON Materials Category: Contract Vendor Number: 34467 Sub-Category: Change Order #3 Project t\ame: 2021 Asphalt Overlays project Detaits:Monetary damages for City response team and repairs due to ICON crew damaging City fire hydrant Agreement Amount: $-4,847 .82 Start Date: N/A Basis for Selection of Contractor: $id Termination Date: 130 Working Days Local Business? E Yes E No* *lf meets requirements per KCC 3.70.100, please complete'Vendor Purchase-Local Exceptions" form on Cityspace. Notice required prior to disclosure? trYes E No Contract Number cAG2021-265 Olc fl \roilE5\r-t g,o=E,ioEt'l vt Date Received by City Attorney:Comments Date Routed to the Mayor's Office: Date Routed to the City Clerk's Office: ad(W22l7l_1_20 Visit Documents.KentwA.gov to obtain copies of all agreements KENT WiaHrxdroN CHANGE ORDER NO. #3 NAME OF CONTMCTOR: CONTRAfi NAME & PROJECT NUMBER: ORIGINAL CONTMCT DATE: ICON Materials ("Contractor") 2021 Asohalt Overlays June 03. 2021 This Change Order amends the above-referenced contrac[ all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1, Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows; In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equipment necessary to: ICON crew damaged City of Kent fire hydrant near Woodland Way causing the City of Kent's Operations response and assistance for the repairs. This change order recovers monetary damages incurred by the City for the response and repair. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: Original Contract Sum, (including applicable alternates and wssr) $5,064977.00 Net Change by Previous Change Orders (incl. applicable WSST) $r01,634.95 Current Contract Amount (incl. Previous Change Orders) $5,166,611.95 Current Change Order $-4,847.82 Applicable WSST Tax on this Change Order $0.00 Revised Contract Sum $3,161,764.13 CHANGE ORDER - 1 OF 3 Original Time for Completion (insert date) 130 working days Revised Time for Completion under prior Change Orders (insert date) 130 working days Days Required (*) for this Change Order O calendar days Revised Time for Completion (insert date) 130 working days In accordance with Sections 1-04.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VtI of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor agreel to waive.any protest it may have regarding this Change Order and acknowledges and aicepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date. All acts consistent with the authority of the Agreement, previous Change Orders (if any)' and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have apPlied. The parties whose names appear below swear under penalty of perjury that they are authorized io enter into this contract modification, which is binding on the parties of this contract' 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS, the parties below have executed this Agreement' which will become effective on the last date written below. CONTRACTOR: By: Print Name: (title) DATE: CITY OF KENT: By: i Dlotoilysisn€d bYChad Bbton C h a d B i e f e h ruqii:.15:lliJ"'["#F#i"".%:,'v. (signature) Print Name Chad Bieren PF Its Public Works Direc (titte) DATE: CHANGE ORDER - 2OF 3 File No. 2OO.2 a KENT wasxriloroH CHANGE ORDER WORKSHEET NO. 3 Construction Engineering Division - Public Works Project: 202L AsPhalt OverlaYs Project Engineer: Mark Madfai Capital Projects Manaoer:Brian Shields Project No: Fed-Aid No: Contractor: 21-3001.1 N/A Icon Materials Date: 2/23/2022 I. Pro sed Chan e Deductive Change Order - Price adjustment for cost of City of Kent PW fire hydrant damaged by ICON Material's worktruck on8/L6/2021, City of KentJournal Entry 202917, AL $4,847,82 to be deducted from Schedule 1 of this contract. Operations staff response to II. Reason and Bac round for Chan e III. Method of Payment NEW PAY ITEMS E ruotapplicable On 8/L6/2021, ICON crew damaged City of Kent fire hydrant near Wo Operations response and assistance for repairs, This change order is necessary to recover monetary damages incurred by the City of Kent for that response and repair effort, land Way, causing City of Kent Sch No Item Description Total Est. Otv Unit Unit Price Total Estrmateo cost or Item I Deductive Change Order for Damaged Hydrant 1 LS -$4,847.82 $(4,847.82) New Pay ltems Total: $(4F47.a2) DELETE EXISTING PAY ITEM(S) per 1-O9.5 E ruotappricabre Sch No.Bid Item No.Item Description Qtv Unit Unit Price Cost of Item Page 1 $ $ Delete Existing Pay Items Total: $ INCREASE/DECREASE TO EXISTING PAY ITEM(S) [ ruotappricabre Sch No.Bid Item No.Item Description Qtv Unit Unit Price Cost of Item $ $ $ Increase / Decrease to Existing Pay ftems Total: $ XTOTAL ESTIMATED COST OF CHANGE ORDER:7.82 x Total of the Cost of Item Columns IV. WORKING DAYS Original Contract:130 Due This Change Order:o Previous Total:130 Explanation/Justification for Additional Working Days: Capital Projects Manager: Construction Engineering Supervisor: B r an sh J son Barry XTOTAL WORKING DAYS:130 x This Change Order + Previous Total Date: b? -z8.ZZ Date:zt zv Date:tutuConstruction Manager: Eric Connor Page 2 Shields, Brian From: Sent: To: Cc: Subject: Attachments: McConnell, Phil Friday, September 24,2021 7:47 AM mark.eichelberger; bill johnson matt knelleken; Shields, Brian Broken Fire Hydrant Billing presentation City lnvoice.pdf Mark and Bill, Attached is the billing breakdown for the hit fire hydrant. The City will generator a deductive change for this. Also the attached email has several sources for the gravel washed out during the fire hydrant incident. I calculated it out to be 15 yards. I will find out where it needs to get delivered to. Phil McConnell, Capital Projects Manager Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5542 | Cell 253-261-5685 omccon nell @ KentWA. qov CITY OF KENT, WASHINGTON KentWA.oov Facebook l-rvr,.r:.rr YouTube PLEASE CONSIDER THE ENVIRONMENT BEFORE PRINTING THIS E.MAIL 1 t CitY of Kent Journal Entry / Budget Change 9123t2O21 Page: 1 R55GA006 Doc#: 202917 Doc Type: JE Explanation: Hydrant Cost Recovery WO801252 Automatic Reversal? No Journal Entry Totals Dept - Authorized bY: Ljnqt g_u,!!_ 9-l9e! !$!Ubryq$!99s,9,r"- - eglrt"lqesnt 1.0 R20113 64110 120 4,847 '82 2.0 4'1005550 69900 7420 LedgerTyPe: AA JournalEntry Batch #: 570396 GIL Date: 912312021 Createdby: CCHURCH LastGhangedby: CCHURCH Credit Amount Account ExPlanation BPre!9!!99 CitY Contractor ResPonsible 4,847.82- HYdrant ELM WO 801252 4,847 -82 4,847.82- Finance - Reviewed bY: . I have reviewed this journal entry for accuracy, validity and appropriateness. . .lt is a true representation . r of transactions incurred while conducting Citi busine6s. npprbpriate supporting documentation is attached Work Order 801252 W Hydrant - RePlace Status : QAQC-COMPLETE 3Priority: lnitiated By: Faccenda, Cameron g Date: SuPervlsor: Requested BY: Submlt to Date: Projected Start: 8/16/2021 10:51:01AM Projected Finlsh: Opened BYI Date: Closed BY: Date: Gompleted BY: WO Attached? Actual Start: 812512Q21 12:00:00PM Actual Finish: WO Locatlon scenic hill. across from swim WO Address and tennis club. Stage: ACTUAL ExPenseTYPe: External Biltable: Y Proiect Billable: N Proiect: Account: 41005550'7420 Comment by Faccenda, Cameron on811612021 10:51:0lAM hydrent hit by lractor trailer. bill oul to contractor for damages. 'Attached'b$ F. accenda, Camoron on 8t31t2921 7:50:64AIll Aftached Document Submit To: -Water, HYd-Meter 8fi62021 10:51:01AM -Water, HYd-Meter Su Per 811612021 10:51:01AM 812612021't 0:5't :01AM Attached to Asset 812612021 12:00:00PM 25882 WOODLAND WY S, Kent, 98030 MAINT Assels Type WATHYDRANTS Entltv UID {A8!st lDl wathyO01 305 Asset Location Field Custom Fields Cuslom Fleld Name Fault Cause Remedy Custom Field Value Damaged Vehicular Accident Replace Page 1 of 1 9t2312021 G***",r*r"-r rrr*AAOFIi Lffttoum'fivt {{tttc8:DEWft notgarvcocnitxADORESS: ltttol3R&7tr€PHomi t?|9 &t-6fa.lALT PIiOiG:INURSBY: ffiIW[WY*tAt*ttwt$EXCTIANGE OF INFORMATIONnUS$Nr O!f2r2t oftoafl CASS I-410!oFPArc& ez", t :ta lll LmnONr riOODt aro lilf g ,t&21luNfrr'w&M-,al| ta# BAI*?nru?$r$Td,fD BY:UNlt:: PffiNMMilgr cfiot&lJtt(5tat vta n62ADmESS: ltlttgROlOf,aY8PO(Ar{d, f,A r2ttPTFiE:ETF}oTE1NqEOAY: gCflftWPNC:| 1: rtamfl.mblrffi€DW,vfrMa:ffiESlSTAIE.I4ASl^I€lot:P?€f{E:[T pHbNE:ItlcUiED BYrPCUCY trPttcil€:,rlT Pl€ftEilNUi€P BYiMdalPaC€: I ol I Search. lnbox Request Work Order lnspection Event Layers Asset Manager GIS Search Schedule Reports Help Admin fl]rrport Att Fcl Type Group Contractor # Rate Type Hours Cost Start Date Employee Employee Employee Employee Employee ( tr'l Description 5534 FORD F55O SD 4X2 5353 FORD RANGER 5534 FORD F55O SD 4X2 5532 FORD F35O UTILITY 5542 FORD F25O PICKUP 8735 INTERNA 49OO 5550 Kenworth T880 ,l Hourly Hourly Hourly Hourly Hourly 3.000000 5.000000 8.000000 5.000000 2.000000 $ss.so $387.00 $397.36 $277.80 $130.64 8/16/202110:52:00 ' 8/3112A217:33:00 r 8/31/20217:33:00 r 8/31/2021 7:33:00 I 9/15/2021 3:41:00 I - ) ', . : ti : ' ' : Hours Units Rate TyPe Cost Source EntitY 3.000000 3.000000 8.000000 5.000000 s.000000 4.000000 2.000000 Hourly Hourly Hourly Hourly Hourly Hourly Hourly $121.08 $38.34 $322.88 $89.ss $89.ss $230.80 $170.00 lnventory lnventory lnventory lnventory lnventory lnventory lnventory 1.00 1.00 1.00 1.00 1.00 1.00 1.00 ) LI Description Units Cost Source 5/8' CRUSHED ROCK (POUNDS) HYDMNT (5-1/4", 6" MJ, 3'-6', BURY) 6" MEGALUG/BOLT/GASKET KIT BOX VALVE BOTTOM 16 X24") VALVE BOX TOP [6" X 18'] PrPE, DUCTTLE t5"l (FEET) { 1 3500.000000 1.000000 2.000000 1.000000 1.000000 3.000000 OPSSTOCKYARD-V^ OPS WATER . YARD OPS WATER - WAREI OPS WATER. YARD OPS WATER. YARD OPS WATER. YARD W ) $13s.00 $2,181.61 $st.ze $23.s7 929.37 5tz.gs Ei Actual Est. (Single) Est. (Group) Difference Percen " Labor Equipment Material Line ltems Permits Trrlel "t $ 1,2s1.30 $1,062.20 $2,534.32 $0.00 $0.00 .A9A7 A) $o.oo $0.00 $0.00 $0.00 to fin $o.oo $o.oo $o.oo $o.oo 3n nn $1,251.30 $1,062.20 $2,534.32 $o.oo <LAA'I A' 0Yo a% 0o/" Ao/a n% ) w I Estirnaterj i-abor Cost* Name Type GrouP Contractor # Rate Type Hours Cost Start Date Finish Date No records to display V Estinr.rted Fquiprnerrt eosl* E Description Hours Units Rate TYPe Cost Source EntitY ld EntitY TYPe iNo records to display tr] Description E$tiffiated Matqri"ll Costs Units Cost Source Stock Updated Entity ld Entity Type No records to display.) Name Rate TYPe Hours Ramsay, ealum HourlY 3.000000 English, Spike M HourlY 5.000000 Faccenda, Cameron U Hourly 8'000000 Valoaga, lona HourlY 5.000000 Aldridge, John E HourlY 2.000000 Start Date 81161202110:52:00 AM 8131120217:33:00 AM 8131120217:33:00 AM 8131120217:33:00 AM 911512021 3:41:00 PM Finish Date 81161202110:52:00 AM 8131120217:33:00 AM 8131120217:33:00 AM 8131120217:33:00 AM 911512021 3:41:00 PM Cost $58.50 $387.00 $397.36 $277.80 $130.64 DescriPtion 5q34 FORD F550 sD 4X2 5353 FORD RANGER 5534 FORD F55O SD 4X2 5532 FORD F35O UTILITY 5542 FORD F25O PICKUP 8735INTERNA49OO 5550 Kenworth T880 Hours 3.000000 3.000000 8,000000 5.000000 5.000000 4.000000 2.000000 Units 1,00 1.00 1.00 1.00 1.00 1.00 1.00 Cost $121.08 $38.34 $322.88 $8e.55 $8e.55 $230.80 $170.00 Source lnventory lnventory lnventory lnventory lnventory lnventory lnventory Rate Type Hourly Hourly Hourly Hourly Hourly Hourly Hourly Entity ld EntitY TYPe DescriPtion 5/8" CRUSHED ROCK (POUNDS) HVonnrur (5-1t4",6" MJ, 3'-6'BURY) 6'' MEGALUG/BOLT/GASKET KIT BOX VALVE BOTTOM [6" X 24'] VALVE BOX TOP [6'X 18'] P|PE, DUCTILE [6I (FEET) Units 13500,000000 1,000000 2,000000 1,000000 1.000000 3.000000 Cost $135.00 $2,181 .61 $91.78 $23.57 $2e.37 $72.99 Source OPS STOCKYARD - YARD OPS WATER'YARD OPS WATER - WAREHOUSE OPS WATER - YARD OPS WATER - YARD OPS WATER - YARD Labor E<iuipment Material Line ltems Permits Total Actual $1,251.30 $1,062.20 $2,534.32 $0.00 $0.00 $4,847.82