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Home My WebLink AboutCAG2021-507 - Amendment - #1 - Clean Harbors Environmental Services, Inc. - On Call Cleanup of Parks Properties - 05/24/20225/19/22 AMENDMENT - 1 OF 2 AMENDMENT NO. 1 NAME OF CONSULTANT OR VENDOR: Clean Harbors Environmental Services, Inc. CONTRACT NAME & PROJECT NUMBER: On Call Cleanup of Parks Properties ORIGINAL AGREEMENT DATE: 12/02/2021 This Amendment is made between the City and the above-referenced Consultant or Vendor and amends the original Agreement and all prior Amendments. All other provisions of the original Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force and effect. For valuable consideration and by mutual consent of the parties, Consultant or modified as follows: 1.Section I of the Agreement Description of Work, is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, the Consultant or Vendor shall: Amendment #1 to increase amount of contract for additional services requ from vendor. 2.Time of Completion Compensation Original Contract Sum, including applicable WSST $75,000.00 Net Change by Previous Amendments including applicable WSST $n/a Current Contract Amount including all previous amendments $75,000.00 Current Amendment Sum $81,743.87 Applicable WSST Tax on this Amendment $8,256.13 Revised Contract Sum $165,000.00 AMENDMENT - 2 OF 2 Original Time for Completion (insert date) 11/30/2022 Revised Time for Completion under prior Amendments (insert date) n/a Days Required (±)for this Amendment n/a calendar days Revised Time for Completion (insert date) 11/30/2022 The Consultant or Vendor accepts all requirements of this Amendment by signing below, by its signature waives any protest or claim it may have regarding this Amendment, and acknowledges and accepts that this Amendment constitutes full payment and final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Amendment, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and warranty provisions of the original Agreement. All acts consistent with the authority of the Agreement, previous Amendments (if any), and this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed, and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this Amendment, which is binding on the parties of this contract. IN WITNESS, the parties below have executed this Amendment, which will become effective on the last date written below. CONSULTANT/VENDOR: By: (signature) Print Name: Its (title) DATE: CITY OF KENT: By: (signature) Print Name: Its (title) DATE: ATTEST: ___________________________ Kent City Clerk APPROVED AS TO FORM: (applicable if signature required) Kent Law Department Dana RalphMayor 05/24/2022 Signature: 4. xe�� Email: japplegate@kentwa.gov Signature: 21 Garin Lee May 16, 202212:41 PDT) Email: glee@kentwa.gov Signature: 10,a"L �- Email: rlashley@kentwa.gov Signature: A — Brian Levenhagen (May 18, 2022 09:05 PDT) Email: bj[evenhagen@kentwa.gov Amend ment_No 1 _Clean Harbors Final Audit Report 2022-05-18 Created: 2022-05-16 By: Janice Applegate Qapplegate@kentwa.gov) Status: Signed Transaction ID: CBJCHBCAABAAf9rJ3kh8DaL6MbuogspW76JF2EQ_HM71 "Amend ment_No1-Clean Harbors" History s Document created by Janice Applegate (japplegate@kentwa.gov) 2022-05-16 - 7:33:24 PM GMT- IP address: 146.129.252.126 �>o Document e-signed by Janice Applegate (japplegate@kentwa.gov) Signature Date: 2022-05-16 - 7:40:31 PM GMT - Time Source: server- IP address: 146.129.252.126 Document emailed to Garin Lee (glee@kentwa.gov) for signature 2022-05-16 - 7:40:33 PM GMT s Email viewed by Garin Lee (glee@kentwa.gov) 2022-05-16 - 7:41:02 PM GMT- IP address: 146.129.252.126 �}o Document e-signed by Garin Lee (glee@kentwa.gov) Signature Date: 2022-05-16 - 7:41:52 PM GMT - Time Source: server- IP address: 146.129.252.126 Document emailed to Paul Van Der Bosch (vanderbosch.paul@cleanharbors.com) for signature 2022-05-16 - 7:41:54 PM GMT Email viewed by Paul Van Der Bosch (vanderbosch.paul@cleanharbors.com) 2022-05-16 - 7:43:06 PM GMT- IP address: 155.203.3.234 CIO Document e-signed by Paul Van Der Bosch (vanderbosch.paul@cleanharbors.com) Signature Date: 2022-05-16 - 7:43:34 PM GMT - Time Source: server- IP address: 155.203.3.234 Document emailed to Ronald Lashley (rlashley@kentwa.gov) for signature 2022-05-16 - 7:43:36 PM GMT s Email viewed by Ronald Lashley (rlashley@kentwa.gov) 2022-05-18 - 2:04:54 AM GMT- IP address: 146.129.252.126 �}o Document e-signed by Ronald Lashley (rlashley@kentwa.gov) Signature Date: 2022-05-18 - 2:09:04 AM GMT - Time Source: server- IP address: 146.129.252.126 Q Adobe Acrobat Sign '. Document emailed to Brian Levenhagen (bjlevenhagen@kentwa.gov) for signature 2022-05-18 - 2:09:06 AM GMT t Email viewed by Brian Levenhagen (bjlevenhagen@kentwa.gov) 2022-05-18 - 4:05:07 PM GMT- IP address: 146.129.252.126 Document e-signed by Brian Levenhagen (bjlevenhagen@kentwa.gov) Signature Date: 2022-05-18 - 4:05:39 PM GMT - Time Source: server- IP address: 146.129.252.126 Q Agreement completed. 2022-05-18 - 4:05:39 PM GMT 0 Adobe Acrobat Sign EXHIBIT A REQUEST FOR PROPOSALS Advertised Date August 2, 2021 Request for Proposal Title: On call clean up services Requesting Dept./Div.: RFP Number: ",■ KENT W...... ni. City of Kent Parks, Recreation, and Community Services Due Date: August 20, 2021 RFP Coordinator: Bryan Higgins, Parks Capital Projects Manager bhiggins@kentwacoov; (253) 856-5113 The City of Kent, Washington ('City") is seeking proposals for on -call services related to clean- up and disposal of general garbage and other waste related to homeless encampments at various park properties throughout Kent. Proposals shall be delivered and received, regardless of the delivery method, through August 20th,2021 up to 3 p.m., as shown on the clock on the east wall of the City Clerk's Office, at the following location: By mail or delivery service to: By email to: City of Kent City Clerk's Office 220 4th Avenue South Kent, WA 98032 Office Hours: 8:00 a.m Cityclerk@kentwa.gov - 5:00 p.m., Monday - Friday PROPOSERS MUST COMPLETE AND SIGN THE FORM BELOW (TYPE OR PRINT) Company Name Clean Harbors Environmental Services, Inc. Address 26328 79th AveiuAouth City/State /Postal Code Kent, WA 98032 Authorized Representative/Title (Print name and title) George L. Curtis, Executive Vice President - Pricing and Proposals Email ' — v - Phone I Fax N/A - please use email schneider.mark@cleanharbors.com (206) 833-7024 1 (contact person is Mark Schneider, Account Manager) Company Headquarters Located in State/Province of Massachusetts City of Kent Parks, Recreation and Community Services Proposal for On-Call Cleanup Services Clean Harbors Environmental Services 1 RFP No. PKSMTC 1. APPROACH NARRATIVE Clean Harbors will provide qualified and appropriate field crews for all clean-up services including hazardous materials removal. Our personnel have HAZWOPER, Bloodborne Pathogens and other training necessary to safely manage materials like urine, feces, soiled personal hygiene items, syringes, etc. that could pose health threats. Within five business days after the City agrees to our written cost and project duration estimate, we will dispatch clean-up crews and equipment from Clean Harbors’ Kent Field Services branch (represented on the map by the blue pushpin). The Kent Branch is centrally located to all the City’s parks, trails, recreation areas, etc. Encampment clean-up activities performed by Clean Harbors in strict adherence to federal, state and local regulations may include but are not limited to: Arranging for an approved refuse services subcontractor to deliver a trash bin to the job site. The bin’s size will depend on the amount of refuse observed by Clean Harbors during the initial site visit with City staff. Establishing a “hot zone” staging area for solid and hazardous wastes and another zone for employee breaks that is separate from the work areas. Our staff will decontaminate each time they leave the hot zone. Removing all debris including makeshift shelters and structures and placing in the refuse bin. Collecting, bagging and disinfecting non-hazardous solid waste and placing full bags in the refuse bin. When clean-up is completed, our subcontractor will transport the refuse bin to a local municipal solid waste landfill. Collecting, disinfecting biohazards, packaging and transporting all hazardous wastes to a Clean Harbors’ owned and operated disposal facility. Bagging, tagging and logging all discovered unattended personal property that does not present a health and safety hazard, and delivering to the City’s designated storage facility. Notifying the City whenever adjacent encampments are discovered by Clean Harbors’ crew. Immediately halting work and notifying local law enforcement if homeless occupants, any contraband and/or evidence of criminal activity is discovered at a job site. Documenting all equipment, personnel and supplies on a daily worksheet that is signed by the City’s on-site staff. Providing summary reports to the City upon completion of each cleanup, including pre- and post-clean-up photos. Please note this approach summary is very brief to fit the RFP’s limits on proposal length. Work plans will be based on Clean Harbors’ formal Homeless Encampment Abatement Procedures, which can be customized to any job site as needed. 2. EXPERIENCE STATEMENT Having conducted clean-ups over the past year for Mill Creek Canyon Park and Riverview Park, Clean Harbors is well versed in the requirements for your parks and recreation areas. The following references further demonstrate Clean Harbors’ relevant experience with homeless encampment clean-up programs. County of Orange Community Resources 1770 North Broadway, 4th Floor, Santa Ana, CA 92706 Sue Stoffel, Maintenance Inspector (714) 834-2400 sue.stoffel@ocparks.com Services: Clean-up, disinfection, confined space entry, trash and hazardous waste transportation and disposal. Alameda County Flood Control and Water Conservation 100 N. Canyons Parkway, Livermore, CA 94551 Joshua Ruggiero, Project Manager (925) 989-5288 jruggiero@zone7water.com Services: Clean-up, disinfection, confined space entry, trash and hazardous waste transportation and disposal. City of Kent Parks, Recreation and Community Services Proposal for On-Call Cleanup Services Clean Harbors Environmental Services 2 RFP No. PKSMTC City of Los Angeles, Watershed Protection Division 2649 E. Washington Boulevard, Los Angeles, CA 90023 Howard Wong, Environmental Inspector (213) 725-6313 howard.wong@lacity.org Services: Bi-weekly clean-ups, decontamination, sanitation and hazardous waste transportation and disposal. 3. UNIT COSTS DESCRIPTION CH’S CODE UOM PRICE PER UNIT MOBILIZATION Crew Mobilization1 n/a Each $175.00 PER HOUR EMPLOYEE COSTS On-site time using prevailing wages2 Field Technician FT Hour $80.20 Field Technician, Overtime FTOT Hour $118.29 Field Technician, Double Time FTDT Hour $150.72 Foreman FOR Hour $80.20 Foreman, Overtime FOROT Hour $118.29 Foreman, Double Time FORDT Hour $150.72 DUMPING FEES, NON-HAZARDOUS WASTE Subcontracted to Republic Services Municipal Solid Waste bins, hauling, landfill disposal, etc. varies varies Cost plus 12% DUMPING FEES, HAZARDOUS WASTE Disinfected Sharps / Biohazardous Waste (e.g., feces, vomit, etc.) Transportation is included in the disposal price. D20R 55-Gal Drum $323.71 30-Gal Drum $243.06 15-Gal Drum $162.42 05-Gal Drum $56.79 EQUIPMENT RENTAL Varies, as needed varies varies Cost plus 12% MISCELLANEOUS SUPPLIES 55-Gal Open Head Poly Drum, Reconditioned, 1H2 DM55POLY Each $54.52 30-Gal Open Head Poly Drum, 1H2 DM30POLY Each $65.88 15-Gal Open Head Poly Drum, 1H2 DM15POLY Each $68.22 5-Gal Open Head Poly Drum, 1H2 DM5POLY Each $20.44 2-Gal Sharps Container 2GSHARPSTR Each $1 .0 Sodium Hypochlorite, 15% (Bleach) NEUSODI Gallon $20.00 Poly Sheet, 6mil, 20ft x 100ft POLYSHEET Each $136.00 Poly Bags, 6mil, per Roll POLYBAG/RL Each $18 .00 1 Crew Mobilization rate includes a pick-up truck, two personnel, misc. hand tools, appropriate PPE for the hazardous materials (biohazards and needles) enumerated in the RFP. 2 The hourly labor rates are based upon Washington State’s prevailing wages in King County for the “Hazardous Waste Level C Worker" job classification within the “Laborer” trade. Additional Pricing Notes: a) Services will be performed on normal workdays (i.e., Monday through Friday excluding holidays). No more than eight hours of straight time will be billed for one person for one day. Overtime rates will apply to any work in excess of eight hours on a normal workday and all work on Saturdays. Double Time rates will apply to any work in excess of twelve hours on a normal workday and all work performed on Sundays and holidays. City of Kent Parks, Recreation and Community Services Proposal for On-Call Cleanup Services b) Any additional supplies, equipment, materials and/or waste disposal required for a clean-up that are not listed in the table above will be quoted to the City as needed. c) To comply with the US EPA’s electronic manifest (e-manifest) system, the City will be charged a $20 E-Manifest Fee for each uniform hazardous waste manifest. (Does not apply to bills of lading and non-hazardous waste manifests.) d) Local, state and federal fees/taxes applying to the generating location/receiving facilities as well as sales taxes are not included in disposal pricing and will be added to each invoice as applicable. e) A 0.76% Washington State Vendor Management Fee (WSVMF) will apply to an entire invoice amount except sales tax and will be broken out as a separate line item charge on each invoice. f) Payment terms are NET 30 days from date of invoice. Interest to accrue at the rate of 1.5% per month or the maximum allowed by law after 30 days. g) Clean Harbors proposes to annually evaluate our costs and market conditions to determine increases to our unit rates for future years. Clean Harbors will present new pricing for City approval prior to implementation. h) This proposal is submitted contingent upon the right to negotiate mutually acceptable contract terms and conditions, which are reflective of the work contemplated in the Request for Proposal documents, and an equitable distribution of the risks involved therein. In the event that such agreement cannot be reached, Clean Harbors reserves the right to decline to enter into such an agreement without prejudice or penalty.