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Home My WebLink AboutCAG2022-218 - Original - Consor North America, Inc. dba Murraysmith, Inc. - 2023 Sanitary Sewer Comprehensive Plan Assistance - 05/19/2022ApprovalOriginator:Department: Date Sent:Date Required: Mayor or Designee Date of Council Approval: Grant? Yes No Type:Review/Signatures/RoutingDate Received: City Attorney: Comments: Date Routed: Mayor’s Office City Clerk’s OfficeAgreement InformationVendor Name:Category: Vendor Number:Sub-Category: Project Name: Project Details: Agreement Amount: Start Date: Local Business? Yes No* Business License Verification: If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace. Yes In-Process Exempt (KCC 5.01.045) Notice required prior to disclosure? Yes No Contract Number: This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms. (Print on pink or cherry colored paper) Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20 Budget Account Number: Budget? Yes No Dir Asst: Sup/Mgr: Dir/Dep: rev. 20210513 FOR CITY OF KENT OFFICIAL USE ONLY Agreement Routing Form For Approvals, Signatures and Records Management (Optional) Basis for Selection of Contractor: * Memo to Mayor must be attached Termination Date: Authorized to Sign: DATE: May 17, 2022 TO: Kent City Council SUBJECT: Consultant Services Agreement with Consor North America, Inc. DBA Murraysmith, Inc. for the Sanitary Sewer Comp Plan - Authorize MOTION: I move to authorize the Mayor to sign a contract with Consor North America, Inc. DBA Murraysmith, Inc. to prepare the 2023 Sanitary Sewer Comprehensive Plan Update in an amount not to exceed $679,565, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: In Washington, all sanitary sewer providers are required to develop a Sanitary Sewer Comprehensive Plan (Plan) meeting the requirements of WAC 173- 240-050, and these plans must be approved by the Washington Department of Ecology. In King County, all sewer plans are reviewed by King County’s Utility Technical Review Committee. The Plan will guide the City’s near- and long-term investments in the sanitary sewer system. The Plan must be consistent with the City of Kent Comprehensive Land Use Plan, provide a detailed overview of the Kent Sanitary Sewer System and describe future demands on the sanitary sewer system based on growth projections. Modeling will be used to identify potential system deficiencies and to propose capital projects to remedy deficiencies, which will help the City to meet population growth goals. BUDGET IMPACT: Funds for this project have been budgeted in the Sewer Utility Fund. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Sustainable Services - Providing quality services through responsible financial management, economic growth, and partnerships. ATTACHMENTS: 1. Agreement (PDF) 05/02/22 Public Works Committee MOTION PASSES RESULT: MOTION PASSES [UNANIMOUS] Next: 5/17/2022 7:00 PM MOVER: Marli Larimer, Councilmember SECONDER: Satwinder Kaur, Councilmember AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer CONSULTANT SERVICES AGREEMENT - 1 (Over $20,000) CONSULTANT SERVICES AGREEMENT between the City of Kent and Consor North America, Inc. DBA Murraysmith, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Consor North America,Inc. DBA Murraysmith, Inc. organized under the laws of the State of Oregon, located and doing business at 600 University Street, Suite 300, Seattle, WA 98101, Phone: (206) 462-7030, Contact: Drew Henson (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. The Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall assist in preparing the 2023 Sanitary Sewer Comprehensive Plan. For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorporated by this reference. The Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. The Consultant shall complete the work described in Section I by December 31, 2024. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Six Hundred Seventy Nine Thousand, Five Hundred Sixty Five Dollars ($679,565), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. C. Card Payment Program. The Consultant may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Consultant. If the CONSULTANT SERVICES AGREEMENT - 2 (Over $20,000) Consultant voluntarily participates in this Program, the Consultant will be solely responsible for any fees imposed by financial institutions or credit card companies. The Consultant shall not charge those fees back to the City. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which the Consultant’s services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained the Consultant’s services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by the Consultant’s business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant’s possession pertaining to this project, which may be used by the City without restriction. If the City’s use of the Consultant’s records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI.FORCE MAJEURE. Neither party shall be liable to the other for breach due to delay or failure in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, or other natural disaster or acts of government (“force majeure event”). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing state or national declarations of emergency, or any current social distancing restrictions or personal protective equipment requirements that may be required under federal, state, or local law in response to the current pandemic. If any future performance is prevented or delayed by a force majeure event, the party whose performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in performance and, provided, that the party prevented or delayed has not caused such event to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Consultant shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any CONSULTANT SERVICES AGREEMENT - 3 (Over $20,000) costs, losses, expenses, damages, or delay costs incurred by the Consultant due to a force majeure event. Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. If a force majeure event occurs, the City may direct the Consultant to restart any work or performance that may have ceased, to change the work, or to take other action to secure the work or the project site during the force majeure event. The cost to restart, change, or secure the work or project site arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the loss or damage has been caused or exacerbated by the failure of the Consultant to fulfill its obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be borne by the Consultant. VII. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. The Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. VIII. INDEMNIFICATION. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of the Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's duty to defend, indemnify, and hold the City harmless, and the Consultant’s liability accruing from that obligation shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event the Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then the Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful refusal on the Consultant’s part. The provisions of this section shall survive the expiration or termination of this Agreement. IX. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. X. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to the Consultant for the purpose of completion of the work under this Agreement. CONSULTANT SERVICES AGREEMENT - 4 (Over $20,000) XI. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. The Consultant shall make such data, documents, and files available to the City upon the City’s request. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. The City’s use or reuse of any of the documents, data, and files created by the Consultant for this project by anyone other than the Consultant on any other project shall be without liability or legal exposure to the Consultant. XII. CITY'S RIGHT OF INSPECTION. Even though the Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. XIII. WORK PERFORMED AT CONSULTANT'S RISK. The Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at the Consultant's own risk, and the Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIV. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VIII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Consultant. CONSULTANT SERVICES AGREEMENT - 5 (Over $20,000) G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Consultant acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Consultant in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Consultant agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. CONSULTANT SERVICES AGREEMENT - 6 (Over $20,000) K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONSULTANT: By: Print Name: Its DATE: CITY OF KENT: By: Print Name: Dana Ralph Its Mayor DATE: NOTICES TO BE SENT TO: CONSULTANT: Drew Henson Consor North America,Inc. DBA Murraysmith, Inc. 600 University Street, Suite 300 Seattle, WA 98101 (206) 462-7030 (telephone) N/A (facsimile) NOTICES TO BE SENT TO: CITY OF KENT: Chad Bieren, P.E. City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856-5500 (telephone) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department ATTEST: Kent City Clerk Murraysmith - Sewer Comp Plan/Holcomb Adam Schuyler Principal Engineer April 29, 2022 05/19/2022 EEO COMPLIANCE DOCUMENTS - 1 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City’s equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City’s sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1.I have read the attached City of Kent administrative policy number 1.2. 2.During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3.During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4.During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5.Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ Consor North America, Inc. DBA Murraysmith, Inc. Principal Engineer May 3, 2022 EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City’s equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ EXHIBIT A SCOPE OF WORK 2023 Sanitary Sewer Comprehensive Plan City of Kent Statement of Understanding The City of Kent (City) currently operates a 24-square mile sewer collection and conveyance system that discharges to the King County regional sewer system. The City last prepared an updated Sewer Comprehensive Plan in 2012 and would like a new planning document to help guide near and long-term investments in their sewer system. The City's 2023 Sanitary Sewer Comprehensive Plan (Plan) will meet the requirements of WAC 173-240-050 to be approved by the Washington State Department of Ecology (Ecology). Additionally, the plan will follow King County's Utility Technical Review Committee (UTRC) planning requirements for approval by the committee. The consultant team is led by Murraysmith (Consultant) as the prime consultant and includes sub - consultants FCSG for financial analysis and documentation, ADS Environmental (ADS) for flow monitoring, and Barney & Worth for funding opportunities. Scope of Services To maximize the available information and to streamline the Project, all tasks include the following five (5) components: ■ Objective — Summary of the goals that will be achieved by each task ■ Work Tasks —Tasks that will be completed by the Consultant ■ Receivables — Information that will be provided by the City ■ Deliverables — The finished product that will be delivered to the City ■ Assumptions —Assumptions used to develop each task Specific Tasks City staff will be actively engaged throughout the project, utilizing a series of workshops and presentations to solicit City input and develop consensus at key points in the planning process. Tasks in this Scope of Work include: ■ Task 1— Project Management ■ Task 2 — Coordination with Ecology and UTRC ■ Task 3 — Data Collection and Review City of Kent MURRAYSMITH March 2022 2023 Sanitary Sewer Comprehensive Plan 1 ■ Task 4 — Flow Monitoring ■ Task 5 — Basis of Planning and Regulatory Requirements ■ Task 6 — Existing Collection and Conveyance Sewer System Summary ■ Task 7 — Sewer System Evaluation ■ Task 8 — Wastewater Treatment and Water Reclamation and Reuse ■ Task 9 — Operations and Maintenance ■ Task 10 —Capital Improvement Plan ■ Task 11— Funding Opportunities ■ Task 12 — Financial Analysis ■ Task 13 — Plan Development and Approval Process ■ Task 14 — Supplemental Services ■ Task 15 — Contingency A detailed breakdown of the tasks and subtasks that comprise the Scope of Work follows and aligns with the tasks included in the Fee Estimate (Exhibit B). Murraysmith Project Staff The following individuals from Murraysmith are key staff. Changes to key staff must be approved in writing from the City: • Adam Schuyler— Principal -in -charge • Drew Henson — Project Manager Task 1- Project Management Objective Provide overall leadership and team strategic guidance aligned with City of Kent staff objectives. Coordinate, monitor, and control the project resources to meet the technical, communication, and contractual obligations required for developing and implementing the project scope. Conduct QA/QC procedures. Activities 1.1 Invoices/Status Reports Prepare monthly invoices, including expenditures by task, hours worked by project personnel, and other direct expenses with the associated backup documentation. Monthly status reports will accompany each invoice and include comparisons of monthly expenditures and cumulative charges to budget by Task, including cost -to -complete, earned value, cash flow, and sub - consultant participation. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 2 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx 1.2 Project Kickoff Meeting Prepare for and attend project kickoff meeting with City staff and key team members. Murraysmith to prepare for, attend, and lead the kickoff meeting. Prepare a detailed meeting agenda and distribute before the kickoff meeting for City review. Prepare and distribute minutes after the meeting. 1.3 Coordination with City Staff Coordinate with City staff by regular status reports, monthly status meetings, weekly telephone communication, and e-mail during the project. City PM to be copied on all email communications with City staff. 1.4 Coordination with Subconsultants Coordinate with and manage subconsultants on specific tasks, scope, and budget to facilitate execution of the Scope of Services. 1.5 Development of Project Management Plan Develop Project Management Plan (PMP) that includes the signed contract, work assignments, project work plans, communication protocol, quality control plan, schedule, health and safety plan, and invoicing procedures. 1.6 Decision Log Develop, maintain, and monitor a decision log to document major project decisions. Decision log will be a Microsoft Excel file with access provided to the consulting team and City staff. 1.7 Quality Assurance/Quality Control (QA/QC) Quality Assurance/Quality Control (QA/QC): Perform QA/QC at all key milestones and on all project deliverables. Receivables ■ Deliverable review comments Deliverables ■ Consultant shall deliver to the City a monthly invoice and status report covering: o Work (hours) on the project performed during the previous month broken up by task o Meetings attended o Problems encountered and actions taken for their resolution o Potential impacts to submittal dates, budget shortfalls or optional services City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 3 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx o Budget Analysis o Issues requiring project team action ■ Draft and Final Project Management Plan in PDF format ■ Kickoff meeting agenda and minutes ■ Updated monthly schedule, when applicable ■ Decision Log form Assumptions ■ The project duration is anticipated to be 30 months, assuming flow data collection starts in September 2022. ■ Kickoff meeting will be virtual and will be attended by four (4) members of the Consultant team. ■ Meeting agenda will be submitted to City five (5) working days in advance of meetings and workshops for City review and input. ■ City review period for deliverables is ten (10) working days. ■ City review comments will be compiled into a single document before submitting to consultant. ■ Weekly meetings between the consultant and City project managers are assumed to be 30 minutes in length and will occur virtually via telephone or Teams. ■ Thirty (30) monthly half-hour meetings with the Consultant's Principal -in -Charge, Project Manager, Project Engineer, and the City Project Manager are assumed. ■ Thirty (30) progress payments/status reports are assumed. Task 2 — Coordination with Ecology and UTRC Objective Perform coordination with the Ecology representative and King County UTRC representative to facilitate efficient and complete delivery and approval of the Plan. Work Tasks 2.1 Ecology Kickoff Meeting Prepare for and attend a project kickoff meeting with Ecology to review project objectives, work plan, schedule, and receive Ecology input. 2.2 Coordination with Ecology Coordinate with Ecology. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 4 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx 2.3 UTRC Kickoff Meeting Prepare for and attend a project kickoff meeting with UTRC to review project objectives, work plan, schedule, and receive Ecology input. 2.4 Coordination with UTRC Coordinate with UTRC. Receivables ■ None Deliverables ■ Ecology Kickoff meeting agenda and minutes. ■ UTRC Kickoff meeting agenda and minutes. Assumptions ■ City staff will identify Ecology representative and facilitate scheduling of Ecology kickoff meeting. ■ City PM will attend all meetings with Ecology and UTRC. ■ Kickoff meeting with Ecology and kickoff meeting with UTRC will be virtual. Task 3 — Data Collection and Review Objective Collection of existing flow data and background information for the system, including pipe, pump station, and operations information. The data and information compiled and reviewed in this Task will aid in completing future Tasks. 3.1 Develop and Submit Data Collection Request Log Prepare and maintain a list of data needed for the project, submit list to the City, and coordinate with the City during the data collection process by using the Data Collection Request Log. Update the Data Collection Request Log based on data availability and as data is received. The log to be accessible to consultant and City staff such that duplicate data requests are not made. Obtain available existing information, including but not limited to (as available): ■ GIS layers (attributes) o Pipeline condition assessment and ranking in available format. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 5 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx o Pipes (diameter, length, upstream and downstream MH connectivity and invert elevations, material) o Manholes (depth/invert elevation, rim elevation, connecting pipe offsets) o Soil info (geologic classification, infiltration rates or hydraulic conductivity) o Parcels o Right-of-way (ROW) o Flow monitors and Rain Gauge locations o Streets o Water bodies o Topography (5-foot or less resolution elevation) o Pump Stations o Other storage and diversion structures ■ Flow and rainfall monitoring data in 15-minute increments or less ■ Large user (industrial, institutional, etc.) flow data estimates if available ■ Existing population and future projections, employment data if available ■ Pump station parameters and condition information (pump curve, start/stop elevations, point of operation if variable speed pumps are used) ■ Wet well dimensions and as -built drawings ■ Force main profile, size, length, and material ■ Pipe/Manhole Condition Information ■ Water consumption data for service area ■ Design standards including minimum slopes, design rainfall storm events, maximum allowable d/D (depth/Diameter) ratios by pipe sizes, peaking factors, allowable infiltration/inflow rates (gallons per acre or gallons per feet of pipe or gallons per inch - diameter -mile) ■ City agreements with adjacent sewer providers (inter -governmental agreements) ■ Current Rate Study ■ Other information as requested 3.2 Review Data Provided by City Review and catalogue the data provided by the City. Receivables ■ Pertinent records, drawings, and information relevant to the sanitary sewer collection and conveyance systems. ■ Information compiled and requested in the Data Collection Log. Deliverables ■ Data Collection Request Log City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 6 C:\Users\cma loney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU 60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxc:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan sow Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx Assumptions ■ City staff to provide data requested in most appropriate and useful format within ten (10) working days of the data request. ■ Budget has been developed assuming all data is provided in electronic format. ■ Background information contained in previous sewer plan developed by City can be leveraged for this scope of work. Task 4 — Flow Monitoring Objective Determine flow monitoring needs and coordinate with ADS to perform flow monitoring. Determine current and future wastewater flow projections. Work Tasks 4.1 Flow Monitoring Plan Review collection and conveyance network to recommend flow monitoring locations. Use King County monitoring locations to the extent feasible. Develop and submit a Flow Monitoring Plan for City review and approval. 4.2 Flow Monitoring Data ADS to perform flow monitoring in accordance with the Flow Monitoring Plan. Assume up to eleven locations to be installed. ADS to provide finalized data to Murraysmith for use in 1/1 analysis and flow monitoring at the end of the agreed upon monitoring period. Request flow monitoring data from King County for locations installed in the vicinity of the Kent collection system. Receivables ■ Comments on Flow Monitoring Plan ■ Identification of areas of growth in the study area. Deliverables ■ Flow Monitoring Plan ■ Flow monitoring data City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 7 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx Assumptions ■ Flow monitors data collection period will capture rainfall events to sufficiently complete 1/1 analysis. ■ Data collection period will be four (4) months (expected September 2022 through December 2022) Task 5 — Basis of Planning and Regulatory Requirements Objective Establish the Basis of Planning for the Plan. Document the regulatory requirements guiding the Plan and establish the service area. Work Tasks 5.1 Regulatory Requirements Review and document the project -specific regulatory requirements and criteria, potential future requirements/trends, including: ■ Previous Planning Efforts — Provide a written summary of recent planning efforts. ■ Federal, State, and Local Rules and Regulations — Document Federal, State, and local rules and regulations that relate to the City's sanitary sewer systems, including the Washington Criteria for Sewerage Works Design ("Orange Book") ■ City Design and Construction Standards and Specifications ■ Collection System Planning Criteria — Identify planning design criteria, including defining pipe deficiency criteria. Additional criteria may include pump station firm capacity, force main maximum velocity, and gravity pipeline minimum scouring velocity. 5.2 Service Area and Vicinity Review the current jurisdictional boundaries and land use designations (existing and those under development within separate contract by Kent Economic and Community Development (ECD) for a revised Comprehensive Plan) to establish the study area for the planning horizons. Review and characterize the adjacent jurisdiction's service area in relation to the City's service area. Develop base map of the service area. 5.3 Sewer Basins Review delineations of the existing sewer basins to define extents for the Plan. Document pertinent information including area, summary of sewer system components contained in each sewer basin, and land uses. Develop base map showing sewer drainage basins. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 8 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx 5.4 Basis of Planning Workshop Conduct a workshop with City staff to review the results of the previous work tasks and get input on information prior to development of Plan Chapter 1— Basis of Planning. 5.5 Draft Chapter 1 — Basis of Planning Develop the Draft Chapter 1— Basis of Planning by compiling the results of Task 5. Submit draft to City for review and revise per comments. Receivables ■ Current sewered customer information ■ Large, non-residential wastewater customers and flows 2018-2021 ■ Land -use and service area changes, specifically where there are projected re -zones or expected service extensions. ■ Current population numbers for 2021 and future population projections for the 6- and 20- year planning horizons. ■ Copy of the 2012 Sewer Plan developed by the City. ■ Comments on Draft Chapter 1. Deliverables ■ Draft Chapter 1— Basis of Planning ■ Agenda and minutes for the Basis of Planning Workshop Assumptions ■ Water meter consumption data is available for most sewer customers Consultation with other Water Districts for water meter data will be required. City staff to facilitate request for water meter consumption data from other Water Districts. ■ Any sewer basin revisions will be reviewed and approved by the City prior to finalization. ■ Sewered customer information and large, non-residential wastewater customers are used to develop sewerage per capita rates as well as inform flow loading projections. ■ Land -use projections and zoning information to be coordinated with City's ECD department as well as the consultant updating the City's Comprehensive Plan concurrently with this plan. It is assumed that the information will be available from that team in concurrence with the Sewer Comprehensive Plan schedule. City staff to facilitate communication between consultant teams. ■ Up to two (2) staff from Murraysmith will attend the Basis of Planning workshop, which will be up to two (2) hours in duration and be virtual. ■ Information in the 2012 Sewer Plan related to this chapter is still relevant and can be used for portions of Chapter 1. City to confirm relevancy of previous plan as requested by the Consultant. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 9 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx Task 6 — Existing Collection and Conveyance Sewer System Summary Objective Provide an overview of the existing system using the sewer system information received in Task 3. Work Tasks 6.1 System Overview Review and summarize existing system components, operation, and facility upgrades. Summarize the City's existing Utility Management Structure. Document, review, and summarize intergovernmental agreements related to the sewer conveyance system. 6.2 Existing Collection and Conveyance Facilities Review and document the City's existing collection and conveyance system including an inventory of existing conveyance piping, hydraulic structures including outfalls, and pump stations. 6.3 Current and Future Sewer Flow Projections Document existing and future population and employment numbers in the service area and for the planning horizons. Utilize available flow monitoring data, water meter consumption data, and other sources to characterize wastewater flows for the existing system including: ■ Average Dry Weather Flow (ADWF) rate in gallons per capita per day (gpcd) using flow monitoring data ■ 24-hour weekday and weekend patterns for each flow monitoring site ■ Separation of domestic wastewater and infiltration/inflow (1/1) using water meter data ■ Large/Industrial users ■ 1/1 coefficients and unit rates to characterize metersheds ■ Wet weather flows (also to be generated through H/H modeling) Develop future wastewater flow projections for the same metrics using future population and growth projections. It is anticipated that the future ADWF to be based on existing per unit rate developed for the current conditions in conjunction with future population estimates. 6.4 Draft Chapter 2 — Existing Collection & Conveyance Sewer System Develop Draft Chapter 2 by compiling the results of Task 5. Submit draft to City for review and revise per comments. Receivables ■ Information related to criticality of existing sewer facilities City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 10 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx ■ Comments on Draft Chapter 2 Deliverables ■ Draft Chapter 2 — Existing Collection & Conveyance Sewer System Assumptions ■ Flow monitoring data and data collected by ADS are suitable for use in developing current system flows. ■ The City has collection and conveyance facility inventories that can be compiled for inclusion in the plan. ■ Information in the 2012 Sewer Plan related to this chapter is still relevant and can be used for portions of Chapter 1. City to confirm relevancy of previous plan as requested by the Consultant. Task 7 — Sewer System Evaluation Objective Analyze the major components of the City's sewer collection and conveyance system, including collector and trunk lines, pump stations, and force mains. Identify deficiencies and improvements associated with system capacity and condition, infiltration and inflow, and planned growth. The sewer system evaluation consists of three main components that build off the findings of Tasks 3, 4, and 5: hydraulic analysis and condition assessment. Work Tasks 7.1 Hydraulic Modeling Develop a hydraulic model representing the City's collection and conveyance system. Model to be developed from the City's GIS hydraulic information for pipes, manholes, and pump stations. Set up model hydrology including informed by the sewer basins established in Task 5. Set up dry weather flow parameters using ADWF determined in Task 5. The hydraulic resolution of the model to include all major interceptors and collector pipes necessary to analyze the collection system. Calibrate the updated model to flow monitoring data collected in Task 4. Use peak flow and total flow volume as the calibration metrics. Develop and submit the Hydraulic/Hydrologic (H/H) modeling Technical Memorandum discussing model update and calibration to be appended to the Plan. Develop a rainfall timeseries to use to analyze the system. Rainfall timeseries will be approved by the City prior to use and will include a design storm of a given recurrence interval (e.g., 5-, 10- or 25-year) to be used in Task 7.2 Capacity Analysis to inform level of service analysis. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 11 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx 7.2 Capacity Analysis Evaluate existing system performance under dry and wet weather conditions using the calibrated H/H model and rainfall timeseries from Task 7.1. Identify system deficiencies using the established planning criteria from Task 5. Update the calibrated H/H model loading for the 20-year planning horizons. Evaluate future system performance and level of service for dry and wet weather and identify system deficiencies using the planning criteria established in Task 5. Develop level of service (LOS) maps for the existing system and 20-year planning horizon by comparing simulation results using the design rainfall timeseries with the identified deficiency criteria from Task 5.1. Deficiency criteria will define allowable flow in a pipe before it is deemed capacity deficient. Criteria typically include allowable ratio of water depth to pipe diameter (d/D) or allowable surcharge (e.g., one foot of surcharge above a pipe crown). Level of service is determined from the deficiency criteria in conjunction with the design storm reoccurrence interval (e.g., if a pipe violates the capacity deficiency criteria for a 5-year design storm, then that pipe has a less than 5-year level of service). A GIS layer to be provided along with the maps. 7.3 Sewer System Evaluation Workshop Conduct a workshop with City staff to review the results of the system analysis and inventory of feasible alternatives, e.g., alternative piping alignments, pump station capacity upgrades, basin interconnections, and/or pipe upsizing. 7.4 Pump Station Condition Assessments Develop pump station condition assessment criteria and tracking forms. Each criterion to have a numeric score associated with it based on importance to facilitate ranking pump stations based on condition needs. Submit criteria and forms to City for approval priorto assessing pump stations. Conduct pump station condition assessment site visits with City staff. Evaluate the condition of major station components by visual inspection documenting the general condition of the structural, electrical, and mechanical systems that comprise the stations. Assign a condition rating to document the site visit using the tracking form. 7.5 Collection System Pipe and Manhole Condition Assessments Perform desktop collection system condition assessment of piped system and hydraulic structures based on information provided by the City such as pipe age, material, and known issues. Compile information in a spreadsheet and assign condition score. Provide recommendation on scoring methodology to be approved by the City prior to scoring assets. The score to be based primarily on age, material, and known issues. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 12 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx 7.6 Condition Assessment Workshop Conduct a workshop with City staff to review the results of the condition assessment, confirm the feasibility of alternatives. 7.7 Draft Chapter 3 — Sewer System Evaluation Develop Draft Chapter 3 by compiling the Task 7 results. Submit draft to City for review and revise per comments. The Chapter to include sections for hydraulic analysis and condition assessment. Receivables ■ Information on collection system asset condition to facilitate desktop review of piped systems ■ Comments on Draft Chapter 3 ■ Input on Pump Station Condition Assessment form Deliverables ■ H/H Modeling Technical Memorandum ■ Calibrated H/H Model ■ LOS Maps for Existing System and corresponding GIS shapefile ■ Map, and corresponding GIS shapefiles, showing condition ranking for pipes and structures ■ Criteria and methodology for condition assessment scoring, likelihood of failure, and consequence of failure ■ Draft Chapter 3 — Sewer System Evaluation ■ Agenda and meeting minutes for the two (2) workshops under this task Assumptions ■ Model platform to be PCSWMM. ■ Model will be calibrated at up to eighteen (18) locations for up to three (3) storm events at each location, if available from the available data. ■ Deficient pipes will be sized per established planning criteria from Task 5. ■ Intermediate (6-year) analysis to be used for CIP phasing. Model scenarios will not be created for the 6-year planning horizon because no significant land use or population changes are anticipated over that time horizon. ■ Budget estimate for capacity analysis assumes fifty deficiencies, which is approximately two (2) deficiencies per sewer basin. ■ The consultant is not tasked with reviewing CCTV data. ■ City will provide electronic information on collection system (pipe, manholes or other hydraulic structures) asset condition. No field work or CCTV review time is included in this scope. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 13 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx ■ Pump station condition assessment assumes three (3) Consultant team members for one (1) hour per station for two (2) pump stations. ■ Pump station sites will be accessible and qualified City personnel and an electrician will be able to open electrical equipment for viewing. ■ The City has information regarding vulnerability and consequence of failure for the collection system such as a ranking of the most critical system components. ■ Up to three (3) Murraysmith staff will attend brainstorming meeting and each identified workshop in this task which will be two (2) hours in duration each. Meetings will be virtual. Task 8 — Wastewater Treatment and Water Reclamation and Reuse Objective Briefly summarize wastewater treatment and (potential) water reclamation and reuse for the City's sanitary sewer system. Work Tasks 8.1 Existing Wastewater Treatment and Water Reclamation and Reuse Summarize the treatment of the City's wastewater by King County. Summarize existing programs within the City e.g., rain barrels, rain gardens, and low impact development. Summarize King County's water reclamation and reuse of the City's wastewater. 8.2 Draft Chapter 4 — Wastewater Treatment and Water Reclamation and Reuse Develop Draft Chapter 4 - Wastewater Treatment and Water Reclamation and Reuse by compiling the Task 8 results. Submit draft to City for review and revise per comments. Receivobles ■ None Deliverables ■ Draft Chapter 4 - Wastewater Treatment and Water Reclamation and Reuse Assumptions ■ This chapter is required to satisfy Ecology and UTRC requirements. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 14 C:\Users\cmaloney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan sow Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx Task 9 — Operations and Maintenance Objective Document current O&M program and provide comparison to similarly sized utilities. Work Tasks 9.1 Workshop with O&M Staff Conduct a workshop with 0&M staff to gain understanding of the City's current practices and programs, to define content and format of the 0&M chapter, and to discuss 0&M activities for sewer system. 9.2 Current O&M Program Review and summarize current 0&M program practices as determined from existing 0&M materials and through workshop with 0&M staff. Provide recommendations for CCTV review, guidance as to what constitutes a deficiency, and CCTV documentation. 9.3 Staffing Summary Summarize benchmarks comparing City staffing with similarly sized sewer utilities 9.4 Draft Chapter 5 — Operations and Maintenance Develop the Draft Chapter 5 —Operations and Maintenance by compiling the Task 9 results. Submit draft to City for review and revise per comments. Receivables ■ Current O&M staffing ■ Current O&M and safety practices and programs ■ Documentation of items to be included in 0&M Plan Chapter. ■ Comments on Draft Chapter 5 Deliverables ■ Draft Chapter 5 — Operations and Maintenance ■ Documentation of benchmarking 0&M staffing compared to other utilities. ■ Agenda and meeting minutes for 0&M workshop City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 1s C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx Assumptions ■ Up to three (3) Murraysmith staff will attend each identified workshop in this task which will be up to two (2) hours in duration each. Workshops to be held virtually. ■ Information in the 2012 Sewer Plan related to this chapter is still relevant and can be used for portions of Chapter 1. City to confirm relevancy of previous plan as requested by the Consultant. Task 10 — Capital Improvement Plan Objective Develop the Capital Improvement Plan (CIP) for the 20-year planning horizon with a year -by -year CIP for the first six (6) years of the planning horizon. The basis for the CIP is the selection of preferred alternatives and the corresponding work completed under previous tasks. Work Tasks 10.1 Unit Costs Development Compile unit costs for sewer infrastructure projects including piping, manholes, pump stations, and other structures. Submit proposed unit cost tables to City for approval prior to developing project costs. 10.2 Recommended CIP Identify capital improvement projects to address capacity and condition deficiencies for the planning horizon. Inventory potential alternatives for addressing collection system deficiencies to use as the basis for the capital improvement plan tasks. Confirm capital improvement project addresses deficiency using hydraulic model. Conduct brainstorming meeting with key City staff to discuss potential alternatives. Confirm feasibility of and finalize up to eighty total alternatives based on discussion in the brainstorming meeting. Alternatives developed to account for impacts to the downstream system. Generate a list of proposed projects based on the prioritization of system deficiencies. Develop AACE International Class 5 opinions of probable project costs for each project with an accuracy range of+100% to -50%. Each project to be described in terms of the reason for the improvement, the location, size and extent, and the total project cost including engineering, administration, and construction. Generate corresponding figures for each capital project showing the improvement. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 16 C:\Users\cma loney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU 60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxc:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan sow Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx 10.3 Prioritization Workshop Conduct a workshop with City staff to select prioritization criteria including the timing of deficiency, extent and type of deficiency, customers impacted, environmental impacts, capital and 0&M costs, and other concurrent City CIP plans. 10.4 CIP Phasing (6-year = near -term; 20-year= long-term) Develop a phased CIP project list for the 20-year planning horizon with year -by -year CIP for the first six (6) years of the planning horizon. Apply the criteria selected during the prioritization workshop for CIP phasing. Overlap proposed sewer CIP with the City available CIPs to determine project overlap areas to evaluate combining projects to minimize costs and impacts to the public. 10.5 CIP Project Mapping Develop interactive GIS maps of CIP projects on a comprehensive base map using Arc GIS Pro Online. Utilize the map to facilitate discussion in the prioritization workshop. 10.6 Final CIP Workshop Conduct CIP workshop to discuss results of the CIP phasing, costing, and prioritization. 10.7 Develop Draft Chapter 7— Capital Improvement Program Develop Draft Chapter 7 — Capital Improvement Program by compiling Task 11 results. Submit draft to City for review and revise per comments. Receivables ■ Approval of unit costs. ■ Comments on Draft Chapter 7 ■ Input on prioritization criteria. Deliverables ■ Agenda and minutes for the two workshops under this task ■ Draft Chapter 7 — Capital Improvement Plan Assumptions ■ For budgeting purposes, forty capital improvement projects are assumed to be developed with up to eighty total alternatives. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 17 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx ■ Cost opinions will be based on current market factors, as well as recent City specific construction bids and industry standards, and are Class 5 per AACE International Recommended Practice No. 56R-08 with an anticipated accuracy range of +100% to -50%. ■ Operation and maintenance costs will be qualitative and relative based on high, medium, and low 0&M investment and cost. ■ Up to three (3) Murraysmith staff will attend the Prioritization Workshop, which will be two (2) hours in duration. This workshop is assumed to be virtual. ■ Overlapping underground utility CIPs will be limited to those currently available and be used in CIP prioritization. ■ Up to three (3) Murraysmith staff will attend the Final CIP Workshop, which will be two (2) hours in duration. This workshop is assumed to be virtual. Task 11— Funding Opportunities Objective Coordinate with the City to identify and strategize funding opportunities to the CIP, septic conversion, and other recommendations in the plan. Work Tasks 11.1 Funding Workshop Meet with City staff to understand funding needs and priorities. Strategize on pursuing funding opportunities. Understand current funding strategies and how those can be utilized or stacked with new opportunities. 11.2 Funding Coordination and Applications Coordinate with funding agencies to determine available funding and determine key components and schedule for submitting funding applications. Create a Funding Strategy Plan that includes relevant current and new funding sources, key components required for submittal, and deadlines/schedules for the funding sources. 11.3 Meet with IACC Tech Team Prepare for and attend the Infrastructure Assistance Coordinating Council Technical Assistance 2022 conference to meet with Tech Teams for potential project funding. Receivables ■ Input on funding priorities. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 18 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx Deliverables ■ Input on funding applications, as necessary. Assumptions ■ City staff will lead development of funding applications with support from Murraysmith consultant team. ■ Up to $15,000 of support assumed for Barney and Worth. Task 12 — Financial Analysis Objective Perform a financial gap analysis to determine if a shortfall in funding the recommended CIP exists. Prepare for and attend meetings with the City to review the draft gap analysis and presentation materials. City staff will perform financial analysis and lead development of Chapter 7, with minimal support for Murraysmith. Subtasks 12.1 and 12.2 are included as contingency if City staff requests support for financial analysis. Scope for subtasks 12.1 and 12.2 will not be executed and budget will not be expended without written direction from the City. Work Tasks 12.1 Financial Strategy and Gap Analysis (Optional) This subtask will only be executed at the written direction from the City and the budget associated with this task is included as contingency. Prepare a financial gap analysis for the sewer utility operating and CIP funds that includes projected operating and capital construction funding requirements. FCS GROUP will prepare a forecast of baseline operating expenses, capital expenses as identified by Murraysmith and determine to what extent a financial gap exists under existing sanitary sewer rates. The study period will include 10 years (2023-2042) or up until the last year of the CIP. Prepare a detailed written request for historical financial information needed to complete the study. Once the data is received, conduct a detailed review and validation, and follow up as needed for clarification. Forecast operating and maintenance expenses over the study period; determining economic factors for growth and demand, consistent with central City Finance Department economic assumptions; incorporating additional or new 0&M expenses associated with updated capital plan; and incorporating any other known or anticipated changes in operational or administrative requirements such as regulatory impacts, additional staffing, deferred maintenance, and new or enhanced program initiatives. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 19 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx The City presently has a system development charge (SDC) for water ($9,492/connection) and stormwater ($2,638/lot). A SDC does not presently exist for the sanitary sewer utility. SDCs are a one-time charge imposed as a condition of service on new customers connecting to the utility system. Revenue from SDCs provide a source for capital financing and serves to equitably recover a proportionate share of utility plant -in-service costs from new customers. In the absence of connection fees, growth -related costs would be borne in large part by existing customers. FCS GROUP will evaluate the feasibility of establishing a new sanitary sewer SDC including determining the estimated value of plant -in-service, the value of new CIP to address growth, the estimated number of new customers that can be supported by the proposed capital plan and calculate the estimated value of the proposed sewer SDC. Estimated revenue from the potential new sewer SDC will be incorporated in the financial gap analysis as an additional tool the City could consider to close the gap. If alternative capital plans are developed, prepare alternative SDC analysis for up to three (3) scenarios. Utilizing the forecasted capital and operating financial conditions, and the results of the proposed sewer SDC analysis, develop financial plan and gap analysis under existing rates. Compare projected expenses (or revenue requirements) against projected revenue under existing rates, proposed SDCs, and determine the extent of the financial gap. Based upon the results of the gap analysis, FCS GROUP will advise whether a more thorough separate rate study is warranted. If alternative capital plans are developed, prepare alternative financial gap analysis for up to three (3) scenarios. 12.2 Meetings and Presentation Materials (Optional) This subtask will only be executed at the written direction from the City and the budget associated with this task is included as contingency. Prepare for and facilitate meetings and presentations to City staff and decision makers to review financial plan results and required rate adjustments. All meetings are assumed to be remote. Meet with Murraysmith and City staff to review results of the financial gap analysis. Briefings will focus on forecasted operating and CIP expenditures, reviewing the extent of the financial gap based on existing rates and understanding key rate drivers. Facilitate up to four (4) review meetings with Murraysmith and City staff. Based upon the results and preferred financial scenarios, prepare up to three (3) executive level presentations. This could include, for example, one meeting with the City Manager's office, one meeting with the City Council Finance Committee, and one meeting with the City Council during a work session or public hearing. Facilitate a review of each presentation with City staff and finalize each presentation based on City comments and facilitate the formal presentation to City Management and the City Council. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 20 C:\Users\cma loney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU 60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxc:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan sow Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx 12.3 Develop Draft Chapter 7 —Financial Strategy and Gap Analysis City staff will lead the development of this Chapter. Murraysmith will compile the financial chapter, developed by the City, to be included in the Sanitary Sewer Comprehensive Plan. The financial chapter will include the assumptions utilized in the gap analysis, discuss study results including key policy and financial issues, and the required adjustments to rates to address the financial gap. Prepare a draft financial chapter for review by the City. Finalize the financial chapter, as needed, based on City comments. Provide completed chapter to Murraysmith to incorporate into the final Sanitary Sewer Comprehensive Plan. Receivables ■ Sanitary sewer utility financial information, including detailed historical line -item budget and actuals for current and previous budget, capital improvement program, anticipated new operating programs and costs and timing thereto. ■ Review comments of presentation materials and Draft chapter. Deliverables ■ Written financial data request. ■ Baseline and three (3) alternative financial plans and corresponding rate adjustments. ■ Up to four (4) presentations to City staff. ■ Up to three (3) presentations to City Management and City Council. ■ Draft and Final financial chapter. Assumptions • The City will provide timely receipt of requested financial information, including proposed baseline and alternative capital plans. • Subtask 12.1 and 12.2 will not be executed nor budget expended without written approval from the city of Kent. Task 13 — Plan Development and Approval Process Objective Develop the 2023 Sanitary Sewer Comprehensive Plan by compiling the chapters developed in previous tasks, appendices and developing the Executive Summary. Develop the Plan to meet the WAC 173-240-050 requirements for a General Sewer Plan, as well as the King County UTRC requirements. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 21 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx Work Tasks 13.1 Executive Summary and Appendices Compile appendices comprised of the work products resulting from the previous tasks. Develop the Executive Summary for the Plan 13.2 Draft Plan for City Review and SEPA Use Compile the work products and findings from the previous tasks and consolidate them into a single draft Plan. The draft Plan is anticipated to include the following chapters. E. Executive Summary 1. Basis of Planning 2. Existing Collection and Conveyance Sewer System 3. Sewer System Evaluation 4. Wastewater Treatment and Water Reclamation and Reuse 5. Operations and Maintenance 6. Capital Improvement Program 7. Financial Strategy 8. Appendices Typical appendices include (subject to change based on plan details): SEPA Checklist, Hydraulic/Hydrologic Modeling Memo, Design Rainfall Development Memo, Interagency Agreements and Plan Comments, CIP Support Documentation. 13.3 Draft Plan Revisions and Council Adoption Submit draft Plan to the City. Meet with City to review and receive comments. Revise plan based on City review comments. Submit updated plan for Council adoption. Assist City staff in preparing exhibits for City Council presentation. Attend and support City staff for City Council presentation for adoption of the plan. 13.4 Ecology Review and Revisions Submit two (2) hard copies of the revised draft Plan to Ecology for review. Provide draft written responses to Ecology's review comments and submit to City for review and input. With City input, finalize written responses and develop a final document that incorporates comments. Submit comment responses and updated plan to Ecology for approval. 13.5 UTRC Review and Revisions Submit copies of the revised draft Plan to UTRC for review. Provide draft written responses to UTRC's review comments and submit to City for review and input. With City input, finalize written responses and incorporate changes into document submitted for Ecology approval. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 22 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx 13.6 Council Presentation and Approval Submit Ecology and UTRC approved Plan to City for Council approval. City staff will lead Council presentation for approval of the plan. 13.7 Final Electronic and Hard Copies Prepare (copy, compile, coordinate) final copies of the plan in electronic and hard copies. Receivables ■ SEPA Documentation and Checklist ■ Written review comments on the draft Plan prior to submission to Ecology and UTRC. ■ Review comments on draft responses to Ecology's and UTRC's review comments. Deliverables ■ Two (2) hard copies and one (1) electronic copy of the draft Plan will be created for the City prior to submission to Ecology. ■ One (1) electronic copy of revised draft plan will be provided to adjacent agencies for review. ■ Two (2) revised hardcopy draft Plans will be submitted to Ecology for review. One (1) electronic copy of the revised draft Plan will be submitted to the City. ■ Draft and final written responses to Ecology's and UTRC's review comments. ■ One (1) hard copy and one (1) electronic copy of the final plan will be submitted to City Council for review and adoption. ■ One (1) hard copy of the adopted plan along with an electronic file in pdf format will be submitted to Ecology for their final approval. ■ One (1) hard copy and one (1) electronic copy (including Ecology's approval) of the final Plan will be delivered to the City. Other electronic data sets such as GIS files and H/H models will be delivered to the City as well. Assumptions ■ Previous memoranda, draft chapters, and meeting minutes sent to the City have been reviewed and are accepted by City staff and will be incorporated into the Plan. ■ No additional significant comments will be provided by the City. ■ City will develop SEPA checklist without consultant support. ■ City will have provided comments on each chapter of the plan prior to the consultant developing the overall draft of the Plan. ■ City will provide review comments on all drafts of the Plan. ■ Only final electronic data sets will be submitted to the City. Interim files used during analysis, such as draft spreadsheets or preliminary model files will not be included. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 23 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx Task 14 — Supplemental Services Objective Provide service to support the project and future model usage. Work Tasks 14.1 Hydraulic Model training for City Staff Provide training to City staff (who to be determined by the city with no limit) on model usage at the conclusion of the plan. Demonstrate typical model tasks such as updating flow loading, analyzing potential capital projects, and others as requested up to the limit of the fee estimate for this task. Receivables ■ Information on future expected hydraulic model usage by the City. Deliverables ■ Recommendation for model platform ■ Model documentation to facilitate future use. Assumptions ■ City will own and maintain sewer model at the conclusion of the project. Task 15 — Contingency Objective Written permission from the City is required to perform contingency tasks or to access project contingency funds. Work tasks will be defined at the time of access of project contingency funds. The contingency is based on 2.5% of Murraysmith labor costs. Work Tasks To Be Determined. Receivables To Be Determined. City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 24 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx Deliverables To Be Determined. Assumptions To Be Determined. Budget Payment will be made at the Billing rates for personnel working directly on the project, which will be made at the Consultant's Hourly Rates, plus Direct Expenses incurred. Billing rates are as shown in the table below. Subconsultants, when required by the Consultant, will be charged at actual costs plus a 10 percent fee to cover administration and overhead. Direct expenses will be paid at the rates shown in the table below. Direct Expenses Expenses incurred in-house that are directly attributable to the project will be invoiced at actual cost. These expenses include the following Computer Aided Design and Drafting $18.00/hour GIS and Hydraulic Modeling $10.00/hour Mileage Current IRS Rate Postage and Delivery Services At Cost Printing and Reproduction At Cost Travel, Lodging and Subsistence At Cost City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 25 C:\Users\cma loney\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clea n.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx Project Schedule The table below outlines a high-level schedule for the Scope of Work M&Completion Anticipated Task 1— Project Management Q3 2024 Task 2 — Coordination with Ecology Q3 2024 Task 3 — Data Collection and Review Q2 2022 Task 4 — Flow Monitoring Q1 2023 Task 5 — Basis of Planning and Regulatory Requirements Q3 2022 Task 6 — Existing Collection and Conveyance Sewer System Summary Q1 2023 Task 7 — Sewer System Evaluation Q3 2023 Task 8 — Wastewater Treatment and Water Reclamation and Reuse Q1 2023 Task 9 — Operations and Maintenance Q1 2023 Task 10 — Capital Improvement Plan Q4 2023 Task 11— Funding Opportunities Q3 2023 Task 12 — Financial Analysis Q4 2023 Task 13 — Plan Development and Approval Process Q3 2024 Task 14 —Supplemental Services TBD Task 15 - Contingency TBD City of Kent MURRAYSMITH 2O23 Sanitary Sewer Comprehensive Plan March 2022 26 C:\Users\cm a Ion ey\AppData\Local\Microsoft\Windows\I NetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docxC:\Users\cmaloney\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\3YXFU60N\20220330 - 2023 Sanitary Sewer Comp Plan SOW Clean.docx MIIIIIIIIIIIIIIIIIIIII oil r .1 I I EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. The City shall be named as an insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant’s profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate. EXHIBIT B (Continued) 3. Professional Liability insurance shall be written with limits no less than 2,000,000 per claim. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant’s insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 2. The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant’s Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD DATE (MM/DD/YYYY) PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTED CLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGG $JECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE $ CLAIMS-MADE AGGREGATE $ DED RETENTION $$ PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMIT $DESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORDACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE Lockton Companies Three City Place Drive, Suite 900 St. Louis MO 63141-7081 (314) 432-0500 Murraysmith, Inc. 888 SW 5th Avenue, Suite 1170 Portland OR 97204-2025 *** SEE ATTACHMENT *** X X 1,000,000 500,000 XXXXXXX 1,000,000 2,000,000 2,000,000 X 1,000,000 XXXXXXX XXXXXXX XXXXXXX XS AutoLiab CSL 1,000,000 X X 10,000,000 10,000,000 XXXXXXX N X 1,000,000 1,000,000 1,000,000 Professional & Environmental Liability $10,000,000 per Claim $10,000,000 Aggregate Deductible: $150,000 A 84 UEN OL5490 (AOS)12/31/2021 12/31/2022 A 84 AB OL5683 (HI)12/31/2021 12/31/2022 A P-001-000788084-01 (XS)12/31/2021 12/31/2022 A 6004-1073 12/31/2021 12/31/2022 A EBZ634816/01/2021 12/31/2021 12/31/2022 A TUE 3274463 02 12/31/2021 12/31/2022 A 0468405Y (AOS)12/31/2021 12/31/2022 A 0468405B (HI)12/31/2021 12/31/2022 12/31/2022 1407115 Y Y Y Y Y Y Y 5/3/2022 N N 18495821 18495821 XXXXXXX City of Kent 400 W Gowe Street Kent WA 98032 THIS CERTIFICATE SUPERSEDES ALL PREVIOUSLY ISSUED CERTIFICATES FOR THIS HOLDER, APPLICABLE TO THE CARRIERS LISTED AND THE POLICY TERM(S) REFERENCED. RE: Sanitary Sewer Comprehensive Plan Agreement. X See Attachments CONTINUATION DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS (Use only if more space is required) ACORD 25 (2016/03) City of Kent is included as additional insured on a Primary and Non-contributory basis if required by written contract with respect to General Liability and Automobile Liability per the terms and conditions of the policy. A waiver of subrogation applies in favor of the City of Kent if required by written contract with respect to General Liability, Automobile Liability, and Workers' Compensation per the terms and conditions of the policy where permitted by state law. A 30-day notice of cancellation is included if required by written contract with respect to General Liability and Automobile Liability per the terms and conditions of the policy. The Umbrella Liability coverage follows form over the underlying General Liability, Automobile Liability, and Employers' Liability if required by written contract per the terms and conditions of the policy. Certificate Holder ID: 18495821 Insurers Allied World Insurance Company (NAIC # 22730) – 6004-1073 Hartford Fire Insurance Company (NAIC # 19682) – 84 UEN OL5490 (AOS) Hartford Underwriters Insurance Company (NAIC # 30104) – 84 AB OL5683 (HI) AXIS Surplus Insurance Company (NAIC # 26620) – P-001-000788084-01 (XS Layer) Great American Insurance Company (NAIC # 16691) – TUE 3274463 02 Manufacturers Alliance Insurance Company (NAIC # 36897) – 0468405Y (AOS) Pennsylvania Manufacturers Association (NAIC # 12262) – 0468405B (HI) AXIS Surplus Insurance Company (NAIC # 26620) - EBZ634816/01/2021 Aspen American Insurance Company (NAIC # 43460) – OM00PUX21 Federal Insurance Company (NAIC # 20281) – 8250-1945 Miscellaneous Attachment: M602380 Master ID: 1407115, Certificate ID: 18495821 City of Kent 400 W Gowe Street Lockton Companies Three CityPlace Dr, Suite 900 / St. Louis, MO 63141-7088 314-432-0500 / lockton.com Kent WA 98032 To whom it may concern: In our continuing effort to provide timely certificate delivery, Lockton Companies is transitioning to paperless delivery of Certificates of Insurance. To ensure electronic delivery for future renewals of this certificate, we need your email address. Please contact us via one of the methods below, referencing Certificate ID 18495821. • Email: STL-edelivery@lockton.com • Phone: (866) 728-5657 (toll-free) If you received this certificate through an internet link where the current certificate is viewable, we have your email and no further action is needed. In the event your mailing address has changed, will change in the future, or you no longer require this certificate, please let us know using one of the methods above. The above inbox is for providing e-Delivery email addresses for next year’s renewal certificates ONLY. Your information will be input within 90 days. Thank you for your cooperation and willingness in reducing our environmental footprint. Lockton Companies Attachment Code: D545910 Master ID: 1407115, Certificate ID: 18495821 CG 20 10 04 13 Page 1 of 2© Insurance Services Office, Inc., 2012 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – SCHEDULED PERSON OR ORGANIZATION POLICY NUMBER:COMMERCIAL GENERAL LIABILITY CG 20 10 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE A.Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1.Your acts or omissions; or 2.The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) desig- nated above. However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following additional exclu- sions apply: This insurance does not apply to "bodily injury" or "property damage" occurring after: 1.All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2.That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. Name Of Additional Insured Person(s) Or Organization(s): Location(s) Of Covered Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations. Insured Copy Any owner, lessee, or contractor whom you have agreed to include as an additional insured under a fully executed written contract or written agreement, provided that such was executed prior to an “occurrence”, loss, injury or damage. All Locations of the Named Insured. 6004-1073 CG 20 10 04 13 Page 2 of 2© Insurance Services Office, Inc., 2012 C.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1.Required by the contract or agreement; or 2.Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. POLICY NUMBER: COMMERCIAL GENERAL LIABILITY CG 20 37 04 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 37 04 13 © Insurance Services Office, Inc.,2012 Page 1 of 1 ADDITIONAL INSURED – OWNERS, LESSEES OR CONTRACTORS – COMPLETED OPERATIONS This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s) Location And Description Of Completed Operations Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A.Section II – Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury" or "property damage" caused, in whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional insured and included in the "products-completed operations hazard". However: 1.The insurance afforded to such additional insured only applies to the extent permitted by law; and 2.If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B.With respect to the insurance afforded to these additional insureds, the following is added to Section III – Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. Any owner, lessee, or contractor whom you have agreed to include as an additional insured under a fully executed written contract or written agreement, provided that such was executed prior to an “occurrence”, loss, injury or damage. All locations and operations included in the “products- completed operations hazard” of the Named Insured. 6004-1073 COMMERCIAL GENERAL LIABILITY CG 20 01 12 19 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. CG 20 01 12 19 © Insurance Services Office, Inc., 2018 Page 1 of 1 PRIMARY AND NONCONTRIBUTORY – OTHER INSURANCE CONDITION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART LIQUOR LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance Condition and supersedes any provision to the contrary: Primary And Noncontributory Insurance This insurance is primary to and will not seek contribution from any other insurance available to an additional insured under your policy provided that: (1) The additional insured is a Named Insured under such other insurance; and (2) You have agreed in writing in a contract or agreement that this insurance would be primary and would not seek contribution from any other insurance available to the additional insured. COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. GL 00024 00 (06/09) WAIVER OF TRANSFER OF RIGHTS OF RECOVERY This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART The following is added to Paragraph 8. Transfer Of Rights Of Recovery Against Others To Us of Section IV – Conditions: If, prior to the time of an “occurrence”, you waive any right of recovery against a specific person or organization for injury or damage as required under an “insured contract”, we will also waive any rights we may have against such person or organization COMMERCIAL GE NERAL LIABILITY THIS ENDORSEM EN T CHANGES TH E PO LICY. PLEA S E READ IT CA R EFU LL Y. GL 00578 00 (07/18) P age 1 of 1 ADDITIONAL NOTICE OF CANCELLATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SECTION IV. COMMERCIAL GENERAL LIABILITY CONDITIONS is amended to include the following additional provision: Additional Notice of Cancellation If we cancel this policy for any reason, other than for the non-payment of premium, we will endeavor to provide advance notice of such cancellation to the person(s) or organization(s) shown in the Schedule below. We will send notice to the email or mailing address listed on such Schedule at least thirty (30) days, or the number of days listed on such Schedule (if any), before the cancellation becomes effective. A notice shall be sent only when a valid address is provided. In no event shall the notice to such person or entity exceed the notice to the Named Insured. This advance notice of a pending cancellation of coverage is intended as a courtesy only. Our failure to provide such advance notice will not extend the policy cancellation date nor negate cancellation of the policy. SCHEDULE Person or Organization E-mail Address or Mailing Address Number of Days Advance Written Notice of Cancellation (Other Than Nonpayment of Premium) Person(s) and organization(s) per the schedule on file with the insurer or broker 30 COMMERCIAL AUTOMOBILE HA99160312 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. COMMERCIAL AUTOMOBILE BROAD FORM ENDORSEMENT This endorsement modifies insurance provided under the following: BUSINESS AUTO COVERAGE FORM To the extent that the provisions of this endorsement provide broader benefits to the "insured" than other provisions of the Coverage Form, the provisions of this endorsement apply. 1. BROAD FORM INSURED A. Subsidiaries and Newly Acquired or Formed Organizations The Named Insured shown in the Declarations is amended to include: (1) Any legal business entity other than a partnership or joint venture, formed as a subsidiary in which you have an ownership interest of more than 50% on the effective date of the Coverage Form. However, the Named Insured does not include any subsidiary that is an "insured" under any other automobile policy or would be an "insured" under such a policy but for its termination or the exhaustion of its Limit of Insurance. (2) Any organization that is acquired or formed by you and over which you maintain majority ownership. However, the Named Insured does not include any newly formed or acquired organization: (a) That is a partnership or joint venture, (b) That is an "insured" under any other policy, (c) That has exhausted its Limit of Insurance under any other policy, or (d) 180 days or more after its acquisition or formation by you, unless you have given us notice of the acquisition or formation. Coverage does not apply to "bodily injury" or "property damage" that results from an "accident" that occurred before you formed or acquired the organization. B. Employees as Insureds Paragraph A.1. - WHO IS AN INSURED - of SECTION II - LIABILITY COVERAGE is amended to add: d. Any "employee" of yours while using a covered "auto" you don't own, hire or borrow in your business or your personal affairs. C. Lessors as Insureds Paragraph A.1. - WHO IS AN INSURED - of Section II - Liability Coverage is amended to add: e. The lessor of a covered "auto" while the "auto" is leased to you under a written agreement if: (1) The agreement requires you to provide direct primary insurance for the lessor and (2) The "auto" is leased without a driver. Such a leased "auto" will be considered a covered "auto" you own and not a covered "auto" you hire. D. Additional Insured if Required by Contract (1) Paragraph A.1. - WHO IS AN INSURED - of Section II - Liability Coverage is amended to add: f. When you have agreed, in a written contract or written agreement, that a person or organization be added as an additional insured on your business auto policy, such person or organization is an "insured", but only to the extent such person or organization is liable for "bodily injury" or "property damage" caused by the conduct of an "insured" under paragraphs a. or b. of Who Is An Insured with regard to the ownership, maintenance or use of a covered "auto." © 2011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 1 of 5 The insurance afforded to any such additional insured applies only if the "bodily injury" or "property damage" occurs: (1) During the policy period, and (2) Subsequent to the execution of such written contract, and (3) Prior to the expiration of the period of time that the written contract requires such insurance be provided to the additional insured. (2) How Limits Apply If you have agreed in a written contract or written agreement that another person or organization be added as an additional insured on your policy, the most we will pay on behalf of such additional insured is the lesser of: (a) The limits of insurance specified in the written contract or written agreement; or (b) The Limits of Insurance shown in the Declarations. Such amount shall be a part of and not in addition to Limits of Insurance shown in the Declarations and described in this Section. (3) Additional Insureds Other Insurance If we cover a claim or "suit" under this Coverage Part that may also be covered by other insurance available to an additional insured, such additional insured must submit such claim or "suit" to the other insurer for defense and indemnity. However, this provision does not apply to the extent that you have agreed in a written contract or written agreement that this insurance is primary and non- contributory with the additional insured's own insurance. (4) Duties in The Event Of Accident, Claim, Suit or Loss If you have agreed in a written contract or written agreement that another person or organization be added as an additional insured on your policy, the additional insured shall be required to comply with the provisions in LOSS CONDITIONS 2. - DUTIES IN THE EVENT OF ACCIDENT, CLAIM , SUIT OR LOSS — OF SECTION IV — BUSINESS AUTO CONDITIONS, in the same manner as the Named Insured. E. Primary and Nan -Contributory if Required by Contract Only with respect to insurance provided to an additional insured in 1.D. - Additional Insured If Required by Contract, the following provisions apply: (3) Primary Insurance When Required By Contract This insurance is primary if you have agreed in a written contract or written agreement that this insurance be primary. If other insurance is also primary, we will share with all that other insurance by the method described in Other Insurance 5.d. (4) Primary And Non -Contributory To Other Insurance When Required By Contract If you have agreed in a written contract or written agreement that this insurance is primary and non-contributory with the additional insured's own insurance, this insurance is primary and we will not seek contribution from that other insurance. Paragraphs (3) and (4) do not apply to other insurance to which the additional insured has been added as an additional insured. When this insurance is excess, we will have no duty to defend the insured against any "suit" if any other insurer has a duty to defend the insured against that "suit". If no other insurer defends, we will undertake to do so, but we will be entitled to the insured's rights against all those other insurers. When this insurance is excess over other insurance, we will nay only our sharp of the amount of the loss, if any, that exceeds the sum of: (1) The total amount that all such other insurance would pay for the loss in the absence of this insurance; and (2) The total of all deductible and self -insured amounts under all that other insurance. We will share the remaining loss, if any, by the method described in Other Insurance 5.d. 2. AUTOS RENTED BY EMPLOYEES Any "auto" hired or rented by your "employee" on your behalf and at your direction will be considered an "auto" you hire. The OTHER INSURANCE Condition is amended by adding the following: © 2011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 2 of 5 If an "employee's" personal insurance also 5 applies on an excess basis to a covered "auto" hired or rented by your "employee" on your behalf and at your direction, this insurance will be primary to the "employee's" personal insurance. 3. AMENDED FELLOW EMPLOYEE EXCLUSION EXCLUSION 5. - FELLOW EMPLOYEE - of SECTION II - LIABILITY COVERAGE does not apply if you have workers' compensation insurance in -force covering all of your "employees". Coverage is excess over any other collectible insurance. 4. HIRED AUTO PHYSICAL DAMAGE COVERAGE If hired "autos" are covered "autos" for Liability Coverage and if Comprehensive, Specified Causes of Loss, or Collision coverages are provided under this Coverage Form for any "auto" you own, then the Physical Damage Coverages provided are extended to "autos" you hire or borrow, subject to the following limit. The most we will pay for "lass" to any hired "auto" is: (1) $100,000; (2) The actual cash value of the damaged or stolen property at the time of the "loss"; or (3) The cost of repairing or replacing the damaged or stolen property, whichever is smallest, minus a deductible. The deductible will be equal to the largest deductible applicable to any owned "auto" for that coverage. No deductible applies to "loss" caused by fire or lightning. Hired Auto Physical Damage coverage is excess over any other collectible insurance. Subject to the above limit, deductible and excess provisions, we will provide coverage equal to the broadest coverage applicable to any covered "auto" you own. We will also cover loss of use of the hired "auto" if it results from an "accident", you are legally liable and the lessor incurs an actual financial loss, subject to a maximum of $1000 per "accident". This extension of coverage does not apply to any "auto" you hire or borrow from any of your "employees", partners (if you are a partnership), members (if you are a limited liability company), or members of their households. PHYSICAL DAMAGE - ADDITIONAL TEMPORARY TRANSPORTATION EXPENSE COVERAGE Paragraph AA.a. of SECTION III - PHYSICAL DAMAGE COVERAGE is amended to provide a limit of $50 per day and a maximum limit of $1,000. 6. LOANILEASE GAP COVERAGE Under SECTION III - PHYSICAL DAMAGE COVERAGE, in the event of a total "loss" to a covered "auto", we will pay your additional legal obligation for any difference between the actual cash value of the "auto" at the time of the "loss" and the "outstanding balance" of the loan/lease. "Outstanding balance" means the amount you owe on the loan/lease at the time of "loss" less any amounts representing taxes; overdue payments; penalties, interest or charges resulting from overdue payments; additional mileage charges; excess wear and tear charges; lease termination fees; security deposits not returned by the lessor; costs for extended warranties, credit life Insurance, health, accident or disability insurance purchased with the loan or lease; and carry-over balances from previous loans or leases. 7. AIRBAG COVERAGE Under Paragraph B. EXCLUSIONS - of SECTION III - PHYSICAL DAMAGE COVERAGE, the following is added: The exclusion relating to mechanical breakdown does not apply to the accidental discharge of an airbag. 8. ELECTRONIC EQUIPMENT - BROADENED COVERAGE d. 1 I IC exC;eptlCill7 LV Paragraph s B.4 - EXCLUSIONS - of SECTION III - PHYSICAL DAMAGE COVERAGE are replaced by the following: Exclusions 4.c. and 4.d. do not apply to equipment designed to be operated solely by use of the power from the "auto's" electrical system that, at the time of "loss", is: (1) Permanently installed in or upon the covered "auto"; (2) Removable from a housing unit which is permanently installed in or upon the covered "auto"; (3) An integral part of the same unit housing any electronic equipment described in Paragraphs (1) and (2) above; or © 2011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 3 of 5 (4) Necessary for the normal operation of the covered "auto" or the monitoring of the covered "auto's" operating system. b. Section III — Version CA 00 01 03 10 of the Business Auto Coverage Form, Physical Damage Coverage, Limit of Insurance, Paragraph C.2 and Version CA 00 01 10 01 of the Business Auto Coverage Form, Physical Damage Coverage, Limit of Insurance, rereyreNir C are eec:ri eiirenucU to euU the following: $1,500 is the most we will pay for "loss" in any one "accident" to all electronic equipment (other than equipment designed solely for the reproduction of sound, and accessories used with such equipment) that reproduces, receives or transmits audio, visual or data signals which, at the time of "loss", is: (1) Permanently installed in or upon the covered "auto" in a housing, opening or other location that is not normally used by the "auto" manufacturer for the installation of such equipment; (2) Removable from a permanently installed housing unit as described in Paragraph 2.a. above or is an integral part of that equipment; or (3) An integral part of such equipment. c. For each covered "auto", should loss be limited to electronic equipment only, our obligation to pay for, repair, return or replace damaged or stolen electronic equipment will be reduced by the applicable deductible shown in the Declarations, or $250, whichever deductible is less. 9. EXTRA EXPENSE - BROADENED COVERAGE Under Paragraph A. - COVERAGE - of SECTION III - PHYSICAL DAMAGE COVERAGE, we will pay for the expense of returning a stolen covered .'auto" to you. 10. GLASS REPAIR - WAIVER OF DEDUCTIBLE Under Paragraph D. - DEDUCTIBLE - of SECTION III - PHYSICAL DAMAGE COVERAGE, the following is added: If another Hartford Financial Services Group, Inc. company policy or coverage form that is not an automobile policy or coverage form applies to the same "accident", the following applies: (1) If the deductible under this Business Auto Coverage Form is the smaller (or smallest) deductible, it will be waived; (2) If the deductible under this Business Auto Coverage Form is not the smaller (or smallest) deductible, it will be reduced by the amount of the smaller (or smallest) deductible. 12. AMENDED DUTIES IN THE EVENT OF ACCIDENT, CLAIM, SUIT OR LOSS The requirement in LOSS CONDITIONS 2.a. - DUTIES IN THE EVENT OF ACC IDENT,CLAIM, SUIT OR LOSS - of SECTION IV - BUSINESS AUTO CONDITIONS that you must notify us of an "accident" applies only when the "accident" is known to: (1) You, if you are an individual; (2) A partner, if you are a partnership; (3) A member, if you are a limited liability company; or (4) An executive officer or insurance manager, if you are a corporation. 13. UNINTENTIONAL FAILURE TO DISCLOSE HAZARDS If you unintentionally fail to disclose any hazards existing at the inception date of your policy, we will not deny coverage under this Coverage Form because of such failure. 14. HIRED AUTO - COVERAGE TERRITORY Paragraph e. of GENERAL CONDITIONS 7. - OOLICV OCDIOr, COVEDArE TCPPITOPV - of SECTION IV - BUSINESS AUTO CONDITIONS is replaced by the following: e. For short-term hired "autos", the coverage territory with respect to Liability Coverage is anywhere in the world provided that if the "insured's" responsibility to pay damages for "bodily injury" or "property damage" is determined in a "suit," the "suit" is brought in the United States of America, the territories and possessions of the United States of America, Puerto Rico or Canada or in a settlement we agree to. No deductible applies to glass damage if the 15. WAIVER OF SUBROGATION glass is repaired rather than replaced. TRANSFER OF RIGHTS OF RECOVERY 11. TWO OR MORE DEDUCTIBLES AGAINST OTHERS TO US - of SECTION IV - Under Paragraph D. - DEDUCTIBLE - of SECTION BUSINESS AUTO CONDITIONS is amended by III - PHYSICAL DAMAGE COVERAGE, the adding the following: following is added: © 2011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 4 of 5 We waive any right of recovery we may have against any person or organization with whom you have a written contract that requires such waiver because of payments we make for damages under this Coverage Form. 16. RESULTANT MENTAL ANGUISH COVERAGE The definition of "bodily injury" in SECTION V- DEFINITIONS is replaced by the following: "Bodily injury" means bodily injury, sickness or disease sustained by any person, including mental anguish or death resulting from any of these. 17. EXTENDED CANCELLATION CONDITION Paragraph 2. of the COMMON POLICY CONDITIONS - CANCELLATION - applies except as follows: If we cancel for any reason other than nonpayment of premium, we will mail or deliver to the first Named Insured written notice of cancellation at least 60 days before the effective date of cancellation. 1 B. HYBRID, ELECTRIC, OR NATURAL GAS VEHICLE PAYMENT COVERAGE In the event of a total loss to a "non -hybrid" auto for which Comprehensive, Specified Causes of Loss, or Collision coverages are provided under this Coverage Form, then such Physical Damage Coverages are amended as follows: a. If the auto is replaced with a "hybrid" auto or an auto powered solely by electricity or natural gas, we will pay an additional 10%, to a maximum of $2,500, of the "non -hybrid" auto's actual cash value or replacement cost, whichever is less, b.The auto must be replaced and a copy of a bill of sale or new lease agreement received by us within 60 calendar days of the date of "loss," c. Regardless of the number of autos deemed a total loss, the most we will pay under this Hybrid, Electric, or Natural Gas Vehicle Payment Coverage provision for any one "loss" is $10,000. For the purposes of the coverage provision, a.A "non -hybrid" auto is defined as an auto that uses only an internal combustion engine to move the auto but does not include autos powered solely by electricity or natural gas. b.A "hybrid" auto is defined as an auto with an internal combustion engine and one or more electric motors; and that uses the internal combustion engine and one or more electric motors to move the auto, or the internal combustion engine to charge one or more electric motors, which move the auto. 19. VEHICLE WRAP COVERAGE In the event of a total loss to an "auto" for which Comprehensive, Specified Causes of Loss, or Collision coverages are provided under this Coverage Form, then such Physical Damage Coverages are amended to add the following: In addition to the actual cash value of the "auto", we will pay up to $1,000 for vinyl vehicle wraps which are displayed on the covered "auto" at the time of total loss. Regardless of the number of autos deemed a total loss, the most we will pay under this Vehicle Wrap Coverage provision for any one "loss" is $5,000. For purposes of this coverage provision, signs or other graphics painted or magnetically affixed to the vehicle are not considered vehicle wraps. © 2011, The Hartford (Includes copyrighted material Form HA 99 16 03 12 of ISO Properties, Inc., with its permission.) Page 5 of 5 AS REQUIRED BY WRITTEN AGREEMENT. OL549084UENPOLICYNUMBER:COMMERCIAL AUTO CA 04 44 10 13 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. WAIVER OF TRANSFER OF RIGHTS OF RECOVERY AGAINST OTHERS TO US (WAIVER OF SUBROGATION) This endorsement modifies insurance provided under the following: AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement,the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below. Endorsement Effective Date: 12/31/21 SCHEDULE Name(s)Of Person(s)Or Organization(s): Information required to complete this Schedule,if not shown above,will be shown in the Declarations. The Transfer Of Rights Of Recovery Against Others To Us condition does not apply to the person(s)or organization(s)shown in the Schedule,but only to the extent that subrogation is waived prior to the "accident" or the "loss"under a contract with that person or organization. CA 04 44 10 13 Page 1 of 1©Insurance Services Office,Inc.,2011 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. NOTICE OF CANCELLATION TO CERTIFICATE HOLDER(S) This policy is subject to the following additional Conditions: A. If this policy is cancelled by the Company, other than for nonpayment of premium, notice of such cancellation will be provided at least thirty (30) days in advance of the cancellation effective date to the certificate holder(s) with mailing addresses on file with the agent of record or the Company. B. If this policy is cancelled by the Company for nonpayment of premium, or by the insured, notice of such cancellation will be provided within (10) days of the cancellation effective date to the certificate holder(s) with mailing addresses on file with the agent of record or the Company. If notice is mailed, proof of mailing to the last known mailing address of the certificate holder(s) on file with the agent of record or the Company will be sufficient proof of notice. Any notification rights provided by this endorsement apply only to active certificate holder(s) who were issued a certificate of insurance applicable to this policy's term. Form IH 03 07 06 11 Page 1 of 1 © 2011, The Hartford WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 0313 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule ANY PERSONS OR ORGANIZATIONS FOR WHOM THE NAMED INSURED HAS AGREED BY WRITTEN CONTRACT TO FURNISH THIS WAIVER This endorsement changes the policy to which It is attached and is effective on the date issued unless otherwise stated. (The Information below Is required only when this endorsement Is Issued subsequent to preparation of the policy.) Endorsement Effective 12/31/21 Policy No. 0468405Y Insurance Company PMA WC 00 0313 (Ed. 4-84) a 1983 Nallonel Council on Compensellon Insurance, INSUREDCOPY WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 00 0313 (Ed. 4-84) WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) This agreement shall not operate directly or indirectly to benefit anyone not named in the Schedule. Schedule ANY PERSONS OR ORGANIZATIONS FOR WHOM THE NAMED INSURED HAS AGREED BY WRITTEN CONTRACT TO FURNISH THIS WAIVER This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below Is required only when this endorsement Is Issued subsequent to preparation of the policy.) Endorsement Effective 12/31/21 Policy No. 0468405B insurance Company PMA WC 00 03 13 (Ed. 4-84) O 1983 Nullonal Council on Compensation Insurance. INSURED COPY 12/31/2021 * TUE-3274463-02 GREAT AMERICAN INSURANCE CO 410925 TAU 9500 (Ed. 11 97) EXCESS LIABILITY POLICY There are provisions in this policy that restrict coverage. Read the entire policy carefully to determine rights, duties and what is and is not covered. Words and phrases in quotation marks have special meaning and can be found in the Definitions Section or the specific policy provision where they appear. In consideration of the payment of the premium and in reliance upon the statements in the Declarations we agree with you to provide coverage as follows: INSURING AGREEMENTS I. COVERAGE We will pay on behalf of the Insured "loss" in excess of the Underlying Limits of Insurance shown in Item 5. of the Declarations, but only up to an amount not exceeding the Company's Limits of Insurance as shown in Item 4. of the Declarations. Except for the terms, conditions, definitions and exclusions of this policy, the coverage provided by this policy will follow the First Underlying Insurance Policy,as shown in Item 5. of the Declarations. The inclusion or addition hereunder of more than one Insured shall not operate to increase the Company's Limits of Insurance beyond that set forth in Item 4. of the Declarations. We will be furnished a complete copy of the First Underlying Insurance Policy described in Item 5. of the Declarations. II. LIMITS OF INSURANCE A. The Limits of Insurance shown in the Dec- larations and the rules below describe the most we will pay regardless of the num- ber of: 1. Insureds; 2. claims made or suits brought; or 3. Persons or organizations making claims or bringing suits. B. The Limits of Insurance of this policy will apply as follows: TAU 9500 (Ed. 11/97) XS (Page 1 of 5) 1. This policy applies only in excess of the Underlying Limits of Insurance shown in Item 5. of the Declarations. 2. The aggregate limit shown in Item 4. of the Declarations is the most we will pay for all "loss" that is subject to an aggregate limit provided by the First Underlying Insurance Policy. The ag- gregate limit applies separately and in the same manner as the aggregate lim- its provided by the First Underlying In- surance Policy. 3. Subject to B.2., the occurrence limit stated in Item 4. of the Declarations is the most we will pay for all "loss" arising out of any one occurrence to which this policy applies. 4. subject to Paragraphs B.2. and B.3. above, if the underlying Limits of In- surance stated in Item 5. of the Dec- larations are reduced or exhausted solely by payment of "loss," such in- surance provided by this policy will apply in excess of the reduced Under- lying Limits or, if all Underlying Limits are exhausted, will apply as underlying insurance subject to the same terms, conditions, definitions and exclusions of the First Underlying Insurance Poli- cy, except for the terms, conditions, definitions and exclusions of this poli- cy. 5. The Limits of Insurance of this policy apply separately to each consecutive annual period and to any remaining pe-