HomeMy WebLinkAboutCAG2021-059 - Amendment - #1 - El Centro de la Raza - South King County Navigation Program for Low-Income Individuals - 04/20/2022ApprovalOriginator:Department:
Date Sent:Date Required:
Authorized to Sign:
Director or Designee Mayor
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingDate Received by City Attorney:
Comments:
Date Routed to the Mayor’s Office:
Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Basis for Selection of Contractor:
Termination Date:
Local Business? Yes No*
Business License Verification: Yes In-Process Exempt (KCC 5.01.045)
If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Notice required prior to disclosure?
Yes No
Contract Number:
Agreement Routing Form
For Approvals, Signatures and Records Management
This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms.
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 20200218
FOR CITY OF KENT OFFICIAL USE ONLY
(Optional)
* Memo to Mayor must be attached
N/A
N/A
Exhibit A
Scope and Schedule of Work
2021-2022 Consultant Services Agreement
Agency: El Centro de la Raza
Program:South King County Systems Navigation Program
Contact: Name: Estela Ortega
Email: eortega@elcentrodelaraza.org
Phone: (206) 957-4613
Address: 2524 16th Ave S, Seattle, WA, 98144-5104
Program
Description:
The Systems Navigation Program will provide direct assistance to low-income
individuals and families to access available social services, as well as private and
public benefit programs. Staff assess immediate needs, identify available and
applicable programs, determine eligibility, assist with enrollment, and provide
referrals.
Pursuant to Section I. of the Consultant Services Agreement (CSA) executed on January 1, 2021, Consultant shall provide the
approximate number of City of Kent clients with the following services each year of the CSA:
Service Unit Descriptions and Deliverables Units for Kent Residents
Contracted to Serve
Service Unit 1: Navigation/Case Management
Description: One on one needs assessment and navigation to access appropriate public
benefit programs, registrations, enrollments or renewals.
260
Due to continuing impacts of COVID and staff turnover, $5000 of unspent funds from 2021 are moved to 2022.
Unduplicated clients include household members, not just the person accessing services. The Service Unit is a duplicated
number, and a family can receive and be counted for services a number of times throughout the year.
Outcomes Resulting from Service Units Achievement
Rate Target
Outcome Area 1: Program participants are successfully accessing public benefit programs including
health insurance, Social Security/SSI payments, TANF Benefits, SNAP Benefits, etc.
85%
First Term: 2021 Second Term: 2022
Funds Awarded: $5,000
$5,000 moved to 2022
Funds Awarded: $15,000
Unduplicated Kent Clients Contracted
to Serve 260
Quarter
Residents Served and Service Unit
# of Units Cumulative
Total
1st Unduplicated City of Kent clients served 65 65
Service Unit 1 65 65
2nd Unduplicated City of Kent clients served 65 130
Service Unit 1 65 130
3rd Unduplicated City of Kent clients served 65 195
Service Unit 1 65 195
4th Unduplicated City of Kent clients served 65 260
Service Unit 1 65 260
The above services shall be provided by December 31, 2021 for year one of the two-year agreement, and
December 31, 2022 for year two of the agreement.
Contract Administration
- The Consultant shall notify the City, in writing, within ten (10) days of any changes in agency
leadership or program personnel.
- The Consultant shall provide the City with a current list of its board of directors, general or limited
partners, as applicable.
- In special circumstances and upon written agreement between the City and Consultant through a
revised Scope and Schedule of Work, unspent funds from Year 1 of the CSA can be carried over to
Year 2 or the budget otherwise redistributed between each year of the two-year CSA. The revised
Scope and Schedule of Work shall be attached and incorporated into the CSA.
- All records related to the CSA must be retained for three (3) years plus the current year.
Reporting Requirements and Timeline
All data and required forms shall be submitted electronically.
Service Unit Report -
the goals stipulated in the Scope of Work. It shall be submitted quarterly, no later than the 15th of the
month following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 30), along with the
Reimbursement Request.
Reimbursement Request - This form will be filled out electronically and serve as the invoicing mechanism
for payment to your agency/program. It shall be submitted quarterly, no later than the 15th of the month
following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 10), unless otherwise specified.
Demographic Data Report - The agency shall collect and retain the data requested on this form from
the persons served through this contract. Data should be tracked in an ongoing manner and submitted
annually (by January 30).
Annual Outcome Data Report - Outcome data shall be submitted no later than the 30th following the
end of the fourth quarter (i.e.
Outcomes specified in the Scope of Work.
Report Due Date
Service Unit Report and Reimbursement
Request
15th day following each quarter
Final Reimbursement Request (4th Qtr) January 10th, 2022/January 10th, 2023
Demographic Data Report January 30th, 2022/January 30th, 2023
Annual Outcome Data Report January 30th, 2022/January 30th, 2023
Please sign below that you agree to this provision.
Estela Ortega
Executive Director
El Centro de la Raza
Merina Hanson
Human Services Manager
City of Kent
2022 - El Centro de la Raza - Amended Scope
Final Audit Report 2022-04-20
Created: 2022-04-14
By: KateLynn Jennings (kjennings@kentwa.gov)
Status: Signed
Transaction ID: CBJCHBCAABAAw8W5FV7n-Ea005QQ-SgOHORlzeypzlRS
"2022 - El Centro de la Raza - Amended Scope" History
Document created by KateLynn Jennings (kjennings@kentwa.gov)
2022-04-14 - 9:05:35 PM GMT- IP address: 146.129.252.126
Document emailed to Estela Ortega (eortega@elcentrodelaraza.org) for signature
2022-04-14 - 9:06:22 PM GMT
Email viewed by Estela Ortega (eortega@elcentrodelaraza.org)
2022-04-14 - 10:15:33 PM GMT- IP address: 67.171.45.30
1 Document e-signed by Estela Ortega (eortega@elcentrodelaraza.org)
Signature Date: 2022-04-15 - 7:56:59 PM GMT - Time Source: server- IP address: 67.171.45.30
Document emailed to Merina Hanson (mhanson@kentwa.gov) for signature
2022-04-15 - 7:57:00 PM GMT
Email viewed by Merina Hanson (mhanson@kentwa.gov)
2022-04-20 - 8:17:12 PM GMT- IP address: 146.129.252.126
E1 Document e-signed by Merina Hanson (mhanson@kentwa.gov)
Signature Date: 2022-04-20 - 8:17:37 PM GMT - Time Source: server- IP address: 146.129.252.126
Agreement completed.
2022-04-20 - 8:17:37 PM GMT
a Adobe Acrobat Sign