HomeMy WebLinkAboutCAG2020-345 - Amendment - #2 - J.A. Brennan Associates PLLC - Kherson Park Renovation Final Design & Construction Administration - 04/12/2022ApprovalOriginator:Department:
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4
Lynn Osborn Parks, Recreation & Community Services
03/23/2022 Earliest possible please
N/A
P21035
4
4
N/A
33184
Contract
Amendment
$210,960.60
11/09/2020
Other
10/31/2022
4
4
4
TJ
TJ
04/12/2022
AMENDMENT - 1 OF 2
AMENDMENT NO. 2
NAME OF CONSULTANT OR VENDOR: J.A.Brennan Associates
CONTRACT NAME & PROJECT NUMBER: Kherson Park Renovation Final Design &
Construction Administration, PK20-01
ORIGINAL AGREEMENT DATE: 10/29/2020
This Amendment is made between the City and the above-referenced Consultant or Vendor
and amends the original Agreement and all prior Amendments. All other provisions of the original
Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force
and effect. For valuable consideration and by mutual consent of the parties, Consultant or
Vendor’s work is modified as follows:
1. Section I of the Agreement, entitled “Description of Work,” is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, the Consultant or Vendor shall:
As described in attached Exhibit A, incorporated herein, consultant shall
provide additional services for progress meetings, coordination,
permitting and design documents.
2. The contract amount and time for performance provisions of Section II “Time of
Completion,” and Section III, “Compensation,” are modified as follows:
Original Contract Sum,
including applicable WSST
$197,707.00
Net Change by Previous Amendments
including applicable WSST
$7,017.20
Current Contract Amount
including all previous amendments
$204,724.20
Current Amendment Sum $6,236.40
Applicable WSST Tax on this
Amendment
$0.00
Revised Contract Sum $210,960.60
AMENDMENT - 2 OF 2
Original Time for Completion
(insert date)
12/31/2021
Revised Time for Completion under
prior Amendments
(insert date)
10/31/2022
Add’l Days Required (±) for this
Amendment
0 calendar days
Revised Time for Completion
(insert date)
N/A
The Consultant or Vendor accepts all requirements of this Amendment by signing below, by
its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or affected
by this Amendment, including, without limitation, claims related to contract time, contract
acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise
provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and
warranty provisions of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any), and
this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed,
and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be
deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR:
By:
Print Name:
Its
DATE:
CITY OF KENT:
By:
Print Name: Brian Levenhagen
Its Parks, Recreation & Community
Services Deputy Director
DATE:
ATTEST:
___________________________
Kent City Clerk
APPROVED AS TO FORM:
(applicable if Mayor’s signature required)
Kent Law Department
\\PKUPFPP1V\PKPublic\Planning\Kherson Park\Redevelopment 2019-20\Design\JA Brennan-Design ConstructionAdmin-AMENDMENT 2
Brian Levenhagen (Apr 5, 2022 12:07 PDT)
Apr 5, 2022
James A Brennan (Apr 12, 2022 07:14 PDT)
James A Brennan
Principal
James A Brennan
Apr 12, 2022
Kherson Park Improvements
Extra Service Request –
JAB and Cross Engineers
March 11, 2022
To Michael and Terry,
We are so pleased to be involved in this exciting project for the City of Kent and have very much enjoyed
working with the Kent team to get the design of Kherson Park to a wonderful point. The collaboration
with the Design team, Parks staff team, 3-Form, NW Playground, Cre8te Play, and Lusio Light have led to
a great park design through the collaboration.
Please see attached our request for extra services. Please reference the attached spread sheet for dollar
amount.
Task C Design Meetings and coordination
1.Additional Progress meetings:
Our scope did include up to eight progress meetings through design stage of the project.
We have attended three additional (1 hour) meetings and anticipate up to 3 (1 hour) more to
complete design for bidding.
Additional project coordination meetings were added. We will need additional hours for up to 6
additional progress meetings.
Task E Permit Support
1.Additional Permit Support Downtown Design Review Permit:
Our scope did not anticipate this permit application, but as we had included hours for SEPA
support, and the pre-application meeting with ECD and Public works resolved given the small
size of the park and lack of earthwork, that SEPA would not be required. Drew suggested the
hours for SEPA could shift to support the Downtown Design Review Permit.
The anticipated hours to complete the drawing package and filling out the permit application
proved more time to complete than just the SEPA form. We are requesting additional services to
complete the permit process.
Task F Construction Documents 60%, 90% 100% Plans. Specs and Estimate
EXHIBIT A
1. Additional design service due to additional comments between 30% design and 60% design:
Additional site plan changes between 30% design and 60% design after 30% comments were
provided from parks staff.
2. Additional design and coordination related to screen wall lighting:
The changes to lighting solutions for the screen wall, product review with Parks staff, and
coordination with team members and vendors (3-form and Stoller Lighting). Time also spent to
collaborate and research several options. Given construction budget costs to the project we
discussed stubbing conduit for the screen wall and that lighting could happen later. Parks
preferred to select a light style for getting it into the permit and bid set. We have included a
product in the electrical lighting site plan and detailing a connection for bidding. This resulted in
additional services for coordination, research, detailing, drafting, spec coordination, and cost
estimating.
3. Additional design revisions and coordination related to change in preferred light pole for site:
After observation of the projection system at the site, the collaboration and direction to update
the light pole fixture product, change from Lumca light fixture to Landscape forms Typology
fixture. Design team and Parks agreed a different style light would be preferred. After analysis
and discussion, we understood we had direction to update the light fixture in the park. To
achieve a preferred lighting solution, Parks recommended reducing the light poles from 4 to 3.
Cross performed photometrics with a three light and four light layouts with the new light pole.
Drew indicated over the phone and in an email on February 8th that it would be extra time to
reduce one pole and relocate one pole, as there is time to change light pole to different product,
reduce quantity of light pole from 4 to 3 and site plan one light pole in new location. Electrical
(Cross Engineers) and JAB had to expend hours to research new pricing, research warranty,
research maintenance replacement costs for fixture.
Cross Engineers updated the light pole detail with new fixture type and requirements, added a
new detail for the second new pole height, which is the centrally located pole, tracked down
new pole light ies file / ran new photometrics, updated the photometric plan, updated circuitry
to work with the new Landscape Forms Typology fixture and connection to irrigation control
panel, which will be used to control lighting as well.
Total Requested Amount Extra Service #2:
$6236.40 See attached spread sheet
Thank you.
Drew Coombs Landscape Architect
J.A. Brennan Associates, PLLC
2701 First Avenue Suite 510
Seattle WA 98121
EXHIBIT A
Client: City of Kent Parks, Recreation and Community Services
Project: Kherson Park Phase 2 Design - Contract Documents
J.A. BRENNAN ASSOCIATES, PLLC
Extra Services #2 - Additional design services, meetings and Permitting Support
TASK DESCRIPTION JB TW DC SMS CM SY Total Total Total Total Total Total Total Markup Grand
ITEM PM PLA LA LAII Designer Admin JAB J.A. Brennan J.A. Brennan Parametrix- Survey Total
Rate $195.00 $168.00 $158.00 $103.00 $103.00 $115.00 Hours Labor Expenses Labor/Exp w/ Markup Cross Engineers Subconsultant
C Design Meetings and Coordination
1 6 Additional Progress Meetings 6 6 12 1,566.00 0.00 1,566.00 1,566.00 0.00 0.00 1,566.00
Design Meetings and Coordination 0 0 6 6 0 0 12 1,566.00 0.00 1,566.00 1,566.00 0.00 0.00 0.00 1,566.00
E Permit Support
1 Downtown Design Review Permit 2 6 8 934.00 0.00 934.00 934.00 0.00 0.00 934.00
Permit Support 0 0 2 6 0 0 8 934.00 0.00 934.00 934.00 0.00 0.00 0.00 934.00
F Constructoin Documents 60%, 90%, 100% Plans Specs. and Estimate
1 Additional comments between 30% Design and 60% design 2 6 8 934.00 0.00 934.00 934.00 0.00 0.00 934.00
2 Screenwall lighting cooridnation and design 2 2 4 522.00 0.00 522.00 522.00 0.00 0.00 522.00
3 Design Revisions and coordination to change preferred light pole 2 6 8 934.00 0.00 934.00 1,056.40 1,224.00 1,224.00 122.40 2,280.40
Total Surveying 0 0 6 14 0 0 20 2,390.00 0.00 2,390.00 2,512.40 1,224.00 1,224.00 122.40 3,736.40
Total 0 0 14 26 0 0 40 4,890.00 0.00 4,890.00 5,012.40 1,224.00 1,224.00 122.40 6,236.40
March 11, 2022
JA Brennan-Design ConstructionAdmin-Amendment 2-FEES.xls,Kherson Park -Extra Service #2- 3/23/2022 Fee Proposal 1
Signature:
Email:
Signature:
Email:
Signature:
Email:
Terry Jungman (Mar 24, 2022 09:24 PDT)
Terry Jungman
tjungman@kentwa.gov rlashley@kentwa.gov
Melissa McCormick (Apr 12, 2022 08:28 PDT)
Melissa McCormick
cityclerk@kentwa.gov
JA Brennan-Design ConstructionAdmin-AMEND
MENT 2 wCOVER
Final Audit Report 2022-04-12
Created:2022-03-24
By:Lynn Osborn (losborn@kentwa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAEenXwYMntidAEQtXfIRX8AmNFejixdQ9
"JA Brennan-Design ConstructionAdmin-AMENDMENT 2 wCOV
ER" History
Document created by Lynn Osborn (losborn@kentwa.gov)
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Agreement completed.
2022-04-12 - 3:28:01 PM GMT