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HomeMy WebLinkAboutCAG2021-288 - Other - Addendum to Exhibit A - Granicus, LLC - Addition of Boards & Commissions Subscription - 03/31/2022ApprovalOriginator:Department: Date Sent:Date Required: Authorized to Sign: Director or Designee Date of Council Approval: Grant? Yes No Type:Review/Signatures/RoutingComments: Date Routed to the City Clerk’s Oce:Agreement InformationVendor Name:Category: Vendor Number:Sub-Category: Project Name: Project Details: Agreement Amount: Start Date: Basis for Selection of Contractor: Termination Date: Local Business? Yes No*If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace. Notice required prior to disclosure? Yes No Contract Number: Agreement Routing Form For Approvals, Signatures and Records Management This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms. Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20 Budget Account Number: Budget? Yes No DirAsst: Sup/Mgr: Dir/Dep: LS/TD MC Daniel Blincoe IT 03/28/2022 04/04/2022 06/15/2021 10001330.64160 & 64260.1280 N/A Granicus, LLC Contract 1724297 Amendment Boards & Commissions This addendum to the 2021 Agreement for Software as a Service, Exhibit A, adds a new Boards & Commissions subscription. The vendor agreed to append this subscription to CAG2021-on 03/23/2022. This is the first amendment processed under the Director's signing authority. TBD Direct Negotiation TBD CAG2021-288 ______________ Mike Carrington IT Director 12,159.00 04/01/2022 Per email was signed on 03/31/2022 408 Saint Peter Street, Suite 600 THIS IS NOT AN INVOICE Exhibit A Saint Paul, MN 55102 Prepared for United States Kent, WA Order #: Q-174345 Prepared: 03/23/2022 Page 2 of 5 Exhibit A ORDER DETAILS Prepared By:Chloe Scheer Phone: Email:chloe.scheer@granicus.com Order #:Q-174345 Prepared On:03/23/2022 Expires On:04/15/2022 Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) ORDER TERMS Exhibit A Kent, WA Order #: Q-174345 Prepared: 03/23/2022 Page 3 of 5 PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee Boards and Commissions - Setup & Configuration Up Front 1 Each $2,250.00 Boards and Commissions Online Group Training Upon Delivery 1 Hours $0.00 Open Platform - Setup and Configuration Up Front 1 Hours $0.00 SUBTOTAL:$2,250.00 New Subscription Fees Solution Billing Frequency Quantity/Unit Annual Fee Boards and Commissions Annual 1 Each $9,000.00 Open Platform Suite Annual 1 Each $0.00 SUBTOTAL:$9,000.00 Please note, annual fees for new subscriptions will be prorated to align to Client's then-current billing term. Exceptions include Recurring Captioning Services, SMS, and Targeted Messages. Kent, WA Order #: Q-174345 Prepared: 03/23/2022 Page 4 of 5 PRODUCT DESCRIPTIONS Solution Description Boards and Commissions Boards and Commissions is a Software-as-a-Service (SaaS) solution that enables government organizations to simplify the citizen application and appointment to boards process of the clerks office. Boards and Commissions includes: Unlimited user accounts Unlimited boards, commissions, committees, and subcommittees Unlimited storage of citizen applications Access to up to one (1) Boards and Commissions site Access to customizable, embeddable iFrame websites for displaying information to citizens Access to a customizable online citizen application form including board-specific questions Customizable forms for board details, appointment details, and internal tracking details Pre-designed document PDFs for applications, board details and rosters, and vacancy reports Downloadable spreadsheets for easy reporting Optional custom templates for document or report generation may also be purchased for an additional fee. Open Platform Suite Open Platform is access to MediaManager, upload of archives, ability to post agendas/documents, and index of archives. These are able to be published and accessible through a searchable viewpage. Boards and Commissions - Setup & Configuration Setup and Configuration for Boards and Commissions includes: Configuration of up to one (1) Boards and Commissions site Up to one (1) data import of historical legacy data from a previous system into Boards and Commissions Boards and Commissions Online Group Training Boards and Commissions - Online Group Training is for Group training of Boards and Commissions, which allows clients to have up to six (6) users participate in online Group sessions with a Granicus trainer and other client users, to learn how to use the system. Kent, WA Order #: Q-174345 Prepared: 03/23/2022 Page 5 of 5 Solution Description Open Platform - Setup and Configuration Setup and configuration for Open Platform