HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Regular Minutes - 03/01/2022
Approved
City Council Workshop
Workshop Regular Meeting
Minutes
March 1, 2022
Date: March 1, 2022
Time: 5:04 p.m.
Place: Chambers
I. CALL TO ORDER
Attendee Name Title Status Arrived
Bill Boyce Council President Present
Brenda Fincher Councilmember Present
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Present
Zandria Michaud Councilmember Present
Toni Troutner Councilmember Present
Les Thomas Councilmember Present
Dana Ralph Mayor Present
II. PRESENTATIONS
1 Building Community Resiliency Merina Hanson 45 MIN.
Merina Hanson, Parks and Human Services Manager presented the Human
Services funding Update.
Human Services distributes funds - including local, state and federal sources
to positively impact the lives of Kent residents and work in partnership with
the City’s Human Services Commission to align those investments and
maximize community impact.
Hanson advised her division staff are conveners, planners, etc. and do not
solve every problem.
· Support and participate in community work is community work.
· Conversations with nonprofits and community leaders are ongoing and
happen in a variety of formats
· Feedback is used to inform our overall work, in designing/identify
priorities in the strategic plan, and in identifying gaps in services or
funding
Hanson conveyed that the Strategic Plan guides our work and prioritizes a
few key areas for funding based on community input we received during the
planning process.
The upcoming application cycle right now for our per capita funds and our
CDBG public service funds which total just over 1.2 million.
City Council Workshop Workshop Regular
Meeting
Minutes
March 1, 2022
Kent, Washington
Page 2 of 6
· Strategic planning , community engagement, and evaluation are ongoing and
we are continuously reviewing the programs we invest in and evaluating
where we have gaps.
· Increasing opportunities for Technical Assistance.
· Looking for innovative partnership opportunities amongst organizations.
· Training for Commission and staff focused on equitable grantmaking and
implicit bias.
· Integrating equity prompts into the application review process.
· Prioritizing Community-Led and Informed Work.
· Supporting community-led and community-informed organizations that are
reflective of and embedded in the communities they serve and supporting
organizations that recognize and address the disparities that exist in our
communities.
Hanson detailed the draft application timeline that started in September of
2021 and will end around July of 2022.
The City of Kent per capita human services funding is a critical source of
ongoing and stable funding for our agencies. Because those grants are two-
year commitments it is challenging to remain flexible and able to respond to
emerging issues in our community. Additionally, the per capita funding
process is designed specifically for more traditional program-based models.
Without dedicated funding to invest in more grassroots, community led
projects Kent will continue to face gaps in services and capacity.
To make progress on the goals and strategies set out in the Plan, we
recommended one option was implementing an Opportunity Fund to invest in
the creativity and resourcefulness of local communities, enabling them to
drive their own development. This strategy aims to remove barriers to
convening and collaboration and provide resources necessary to engage with
one another, with local government, institutions and businesses, and within
public spaces. Grant funding available through this strategy will support
people and organizations working together.
· Included in the budget passed by Council as a Pilot Program for 2022
· Designed to be more flexible and allow for responsiveness to emerging needs
outside the standard grantmaking process; investing in the creativity and
resourcefulness of local communities.
Potential Community Benefits:
· Identify community needs and gaps in services and develop approaches and
solutions to critical community issues
· Support people and organizations working together
· Provide small grants for community-led projects
· Develop community leaders and authentic voices
· Increase accessibility and equity of funding and ultimately allow funders to
City Council Workshop Workshop Regular
Meeting
Minutes
March 1, 2022
Kent, Washington
Page 3 of 6
better understand and address barriers to funding smaller organizations.
HB 1590 was approved by the Washington State Legislature in 2020 and
provides councilmanic authority to implement a sales tax-based affordable
housing levy.
· One-tenth of one percent sales tax approved by Kent City Council in 2020.
· Requirements: 60% capital (pooled with SKHHP) while 40% can be used for
services, specifically operation, delivery, or evaluation of mental /behavioral
health treatment programs and services or housing related services.
· Service dollars will support the KPD mental health co-responder program.
ARPA Building Resiliency Funds:
• Coronavirus State and Local Fiscal Recovery Funds (SLFRF) funds will be
spread out over five years and must be spent by 2026.
• Treasury Requirements will govern project eligibility.
• Recipients are accountable to Treasury for oversight of subrecipients in
accordance with 2 CFR 200.332, including ensuring our subrecipients comply
with the SLFRF statute, SLFRF award terms and conditions, Treasury’s
interim final rule, applicable federal statutes, regulations and reporting
requirements.
• TLT staff will be hired to provide contract management and compliance
oversight.
• Align with other Departments and Divisions as much as possible. Monitor
opportunities to align and leverage other funds or partner with other
jurisdictions.
Hanson advised some of the challenges include:
• Treasury guidelines and regulations
• Reporting and monitoring
• Non-profit agency capacity
• Monitoring for gaps and duplication
• Human Services staff capacity
ARPA Building Resiliency Concepts:
Input from our residents is essential in the decision-making process for how
we allocate to programs within the resiliency fund. Based on prior community
engagement during our Strategic Plan process, data, and regular check ins
with organizations working directly with residents we have identified the
following programming areas as probable areas for investment:
• We are very interested in adding intensive case management and navigation
services to help individuals and families identify barriers and access services
to improve their long-term stability.
• Wraparound System of Care Funding
City Council Workshop Workshop Regular
Meeting
Minutes
March 1, 2022
Kent, Washington
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• Employment Services
• Youth Supports
• Financial assistance programs to build assets
• Human Services will focus on ensuring residents can afford high quality
childcare, and assisting when families are not eligible for other funds
Councilmember Fincher mentioned the community is seeking culturally-
appropriate mental health services.
Chief Administrative Officer, Derek Matheson provided information on the
Mental Health Co-Responder Model.
Councilmember Kaur talked about the possibility of having community center
models in Kent.
2 2023-2028 Transportation
Improvement Program
Shivani Lal 30 MIN.
Interim Transportation Planner, Shivani Lal presented the 2023-2028 Six-
Year Transportation Improvement Program update which is an annual update
required by the Washington State Growth Management Act.
The Six-Year Transportation Improvement Program is a short-range planning
document that is updated annually based on needs and policies identified in
the City’s adopted Comprehensive Plan and Transportation Master Plan. A
major update of the Transportation Master Plan was adopted on March 2,
2021.
Projects move from the Transportation Master Plan to the Transportation
Improvement Program as priority projects, grants and other funding sources
are identified.
Lal detailed recent community engagement the City conducted.
Lal reviewed completed projects that included:
· The West James Street at 2nd Ave Pedestrian Crossing Project
· The S 212th Street Overlay Project from 72nd Ave S to 84th Ave S
· The Willis St Shared Use Paths - Union Pacific Railroad to the 4th and Willis
Roundabout
Lal advised of the proposed updates:
· East Valley Highway Pavement Preservation - S 196th Street to S 212th Street
· Central Avenue Plan
As economic success in Kent continues, and our population grows, new
programs, plans and projects will be added to the TIP, and these programs,
City Council Workshop Workshop Regular
Meeting
Minutes
March 1, 2022
Kent, Washington
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plans and projects will come from the adopted Transportation Master Plan.
The Greenways Plan is a citywide plan to create bike boulevard/greenway
routes on local or low-volume streets with signage, markings, and traffic
calming as needed. This plan has been identified in the Transportation Master
Plan.
Lal advised the next steps include:
· Presenting during the April 18th Public Works Committee
· Scheduling a public hearing and adopt the plan at the May 3, 2022 City
Council meeting.
3 Local Road Safety Plan Erik Preston 15 MIN.
City Traffic Engineer, Erik Preston presented the Local Road Safety Plan and
information on applying for HSIP grants.
Preston advised the Local Road Safety Plan uses serious and fatal injury
crash data and risk assessment to evaluate and prioritize Kent’s roadways for
traffic safety. We focus on serious and fatal injury crashes because of WA
state’s Target Zero Initiative. The LRSP update is required for HSIP
applications.
Preston reviewed Element #1:
· Identify top crash types using crash data that WSDOT provides to the City
· Analyze only the most serious crashes
· And select the most common risk factors
Examples of Common Risk Factors include:
· Roadway width
· Traffic volume
· Speed limit
· Proximity to bus stops
· Surrounding land-use
Preston reviewed Element #2:
· Analyze roadways for presence of risk factors
· Create prioritized list of roadway locations
Preston explained the financial impact to society from severe crashes
Preston reviewed Element #3:
· Identify countermeasures
· Develop projects
· Prioritize projects
City Council Workshop Workshop Regular
Meeting
Minutes
March 1, 2022
Kent, Washington
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Crash Reduction Factors are developed by research and published in the
Highway Safety Manual and related CMF Clearinghouse. These factors tell us
that this countermeasure reduces these types of crashes by this percentage.
After we match countermeasures to the location, we can start developing
project.
Developed a Prioritized list of projects:
· By Location
· Systemic
· High performing Countermeasures like HAWK signals or RRFBs, roundabouts,
road diets
HSIP is the Highway Safety Improvement Program:
· $35M in Federal Money administered by WSDOT for City Safety Projects
· Up from $25M in the last round in 2020
· Projects are awarded in 2 categories - Spot location, and Systemic.
· Kent was awarded $1.6M
HSIP Grant Process:
· City Completes LRSP
· Early March HSIP Applications are due along with the Local Road Safety
Plan,
· WSDOT selects projects from our prioritized list that we provide them.
· Grant funds are Awarded in November/December.
Preston reviewed the Spot Location and Systemic Projects.
Councilmember did not provide any suggestions or recommendations.
Meeting ended at 6:06 p.m.
Kimberley A. Komoto
City Clerk
Human Services Funding
Update
Parks, Recreation & Community Services
Kent City Council Workshop, March 1, 2022
Background
The Human Services Division manages and
distributes funding from local, state, and
federal sources to positively impact the
lives of Kent residents.
Human Services staff work in partnership
with the Human Services Commission to
strategically align investments across
programs and funds to maximize
community impact.
Community Engagement
Conversations with nonprofits and community leaders are ongoing and happen in a variety
of formats (surveys, consultant led work, small groups, regular meetings, 1:1, listening sessions,
etc.)
Feedback is used to inform our overall work, in designing/identify priorities in the strategic
plan, and in identifying gaps in services or funding
Example –Kent Community Listening Session (February 18, 2022)
•Theme 1 Strengthen the nonprofit sector:(livable wages for staff, increased volunteerism,
resource pooling, increased connections, capacity building, cross referrals, etc.)
•Theme 2 Community facilities:(community gathering centers, shared office space, shared
reception and administrative staff, community center models)
•Theme 3 Expanded program offerings:(housing stability, youth programs and youth mental
health, counseling, food security, transportation)
Human Services Strategic Plan
A Good Start Healthy Aging
Individual and
Community
Well-Being
Stable Housing
Guides our work and prioritizes key areas for funding based on community input:
2022 Funding Landscape
2023-2024
Human
Services
General Fund
01
2023-2024
CDBG Public
Service Funds
02
2022
Opportunity
Fund
03
1590 Funding
Options
04
ARPA Building
Resiliency
Fund
05
Contracting,
Reporting
and
Monitoring
06
2023-2024 General Fund Per Capita
and CDBG Public Services
Approximately $1,220,000
Pre-Application process
Strategic Planning, Engagement, and Evaluation
Pre-Application Work with HSFC Partners
Pre-Application Work with Non-Profit Partners
Training for Staff and Commissioners
Application Workshops
Grantmaking with an Equity Lens
Increasing opportunities for Technical Assistance.
Looking for innovative partnership opportunities
amongst organizations.
Training for Commission and staff focused on
equitable grantmaking and implicit bias.
Integrating equity prompts into the application
review process.
Prioritizing Community-Led and Informed Work.
•supporting community-led and community-informed
organizations that are reflective of and embedded
in the communities they serve and supporting
organizations that recognize and address the
disparities that exist in our communities.
Application Draft Timeline
22 Sept. 2021
New applicant
workshop held
(recorded)
14 Mar. 2022
Application
process opens
March 14, 2022
15, 16 Mar. 2022
Application
Workshops
Mar. 2022
Technical
assistance
sessions begin
28 Apr. 2022
Application
process
deadline
extended to
April 28, 2022
May 2022
Staff review for
completeness.
Applications
assigned to
Commission
teams for review
14 June 2022
Commission
reviews due
June 14
16 June 2022
Human Services
Commission
Application
Review Process –
Round 1
TBD July 2022
Human Services
Commission
Application
Review Process –
Round 2
TBD July 2022
Human Services
Commission
Application
Review Process –
Round 3
Process
Utilize existing
HSFC grant
application
process
Only applications
submitted through
the formal process
will be reviewed.
Review Team:
includes staff,
Commissioners,
and community
members
Commission
recommendations are
voted on and submitted,
to Council for final
approval as part of the
budget process
2022 Opportunity Fund
$100,000 (one-time funds)
Opportunity Fund
Included in the budget passed by Council as a Pilot Program for 2022
Designed to be more flexible and allow for responsiveness to emerging needs outside the
standard grantmaking process; investing in the creativity and resourcefulness of local
communities
Potential Community Benefits:
•Identify community needs and gaps in services and develop approaches and solutions to
critical community issues
•Support people and organizations working together
•Provide small grants for community-led projects
•Develop community leaders and authentic voices
•Increase accessibility and equity of funding and ultimately allow funders to better
understand and address barriers to funding smaller organizations.
Process
Release two RFP’s
during Q2 and Q4
OR open on a
rolling basis
Review Team:
community
members, staff,
Commission
Divide into review
teams based on
number of
applications
Recommendations
forwarded to
Commission for final
approval
1590 Service Dollars
Available Funding TBD
1590 Service Dollars
One-tenth of one percent sales tax approved by Kent City Council in 2020.
Requirements: 60% capital (pooled with SKHHP) while 40% can be used for services,
specifically operation, delivery, or evaluation of mental /behavioral health treatment
programs and services or housing related services.
Service dollars will support the KPD mental health co-responder program.
Human Services staff is considering several projects for 2022 funding.:
•Catholic Community Services Community Engagement Center
•Case Management Services for Emergency Housing Voucher Recipients
•Mental Health Supports
Process
Utilize existing
HSFC grant
application
process
Review Team:
community
members, staff
and
Commissioners
Maintain flexibility
to fund emerging
projects outside
the application
process
Recommendations
forwarded to
Commission for vote
ARPA Building Resiliency Funds
$1,700,000 (over five years)
ARPA Building Resiliency Funds
Coronavirus State and Local Fiscal Recovery Funds (SLFRF) funds will be spread out over five years and must be spent by 2026.
Treasury Requirements will govern project eligibility.
Recipients are accountable to Treasury for oversight of subrecipients in accordance with 2 CFR 200.332, including ensuring our subrecipients comply with the SLFRF statute, SLFRF award terms and conditions, Treasury’s interim final rule, applicable federal statutes, regulations and reporting requirements.
TLT staff will be hired to provide contract management and compliance oversight.
Align with other Departments and Divisions as much as possible. Monitor opportunities to align and leverage other funds or partner with other jurisdictions.
In 10 years, we may look
back at this time and
ask:which places merely
spent their money, and
which places invested it?
-Brookings Institute
Challenges
Treasury
Guidelines and
Regulations
Reporting and
Monitoring
Human Services
Staff Capacity
Nonprofit
Agency
Capacity
Monitoring for
Gaps and
Duplication
ARPA Building Resiliency Concepts
Investing
in key
priority
areas will
be critical
to support
equitable
recovery
and
improve
long-term
resiliency :
Wraparound System of Care –housing
case management/navigation to identify
barriers and access services
Employment Services –apprenticeships,
internships, job training, wage progression
Youth Supports –tutoring, after school
programs, community violence
interventions
Financial Assistance programs to build
assets –credit repair, budgeting, debt
reduction
Funding Scenario Example
Draft Scenario
2022 200,000 (set aside or early funding of HSFC proposals)
2023 400,000 (set aside +200k for special projects)
2024 400,000 (set aside +100k for special projects)
2025 200,000
2026 200,000
Discussion
FOLLOW UP QUESTION –
WHAT ARE COUNCIL MEMBERS HEARING
FROM THE COMMUNITY?
CONTACT US AT: HUMANSERVICES@
KENTWA.GOV
2023-2028 Six-Year Transportation
Improvement Program
Council Workshop
Presented by Shivani Lal,
Interim Transportation Planner
•Six-year TIP Overview
•Internal Process
•Community Presentation
•Completed Projects
•Project Changes
•New Programs
•Next Steps
OVERVIEW
•Short range planning
document
•Annual update required by
state law
•Declares list of projects,
plans and programs by
year
INTERDEPARTMENTAL
COLLABORATION
•Ongoing work sessions with
Public Works Leadership
Team
•Two Interdepartmental work
session Teams meeting with
ECD and Parks staff
•Ongoing coordination with
the City Clerk and Legal
staff
COMMUNITY
PRESENTATIONS
•January 25th Kent Rotary Club
Presentation on Transportation Projects
•January 31st Kent Bicycle Advisory
Board
•February 28th Land Use Planning
Board
COMPLETED
PROJECTS
PEDESTRIAN CROSSING
W JAMES STREET AT
2ND AVENUE N
S 212TH STREET -72ND AVENUE S TO 84TH AVENUE S
(EAST VALLEY HIGHWAY)
WILLIS STREET SHARED
USE PATHS -UNION
PACIFIC RAILROAD TO
THE 4TH & WILLIS
ROUNDABOUT
PROPOSED
UPDATE
•East Valley Highway
Pavement Preservation –
South 196th Street to S
212th Street
.
CENTRAL AVENUE PLAN
•City will complete a study of Central
Ave from SR-167 to Willis to develop a
vision for the future of the corridor.
GREENWAYS
PLAN
EXAMPLE OF GREENWAYS PROJECT -TRAFFIC
CIRCLE NEW SIDEWALKS AND OVERLAY
IMPROVEMENTS AT SE 223RD DRIVE
Image Source: Google EarthPro
NEXT STEPS
Public Works
Committee
Presentation
4/18
Council and
Public
Hearing
Adopt 5/3
Schedule
Public
Hearing
Local Road
Safety Plan &
Applying for
HSIP Grants
March 1, 2022
Council Workshop
Erik Preston
City Traffic Engineer
What is
the Local
Road
Safety Plan
(LRSP)?
A data-driven, risk-based
analysis and prioritization
of an agency’s roadways.
Part of State’s Target Zero
Initiative
Update required every 2
years as part of HSIP
grant application
LRSP Element 1
Identify top
priority crash
types
Analyze
fatal/serious
crashes to
identify risk
factors
Select most
common risk
factors
Identify Crash Types
Pedestrian
•68 crashes
•33%
Fixed
Object
•32 crashes
•15.5%
Angle (T)
•30 crashes
•14.5%
Analyze Data
•11,815 crashes
Total crashes from 2016 -2020
•46 fatal crashes –47 Fatalities
Fatal crashes
•161 serious injury crashes –257 serious injuries
Serious injury crashes
Examples of
Common Risk
Factors
Roadway
width
Traffic
volume
Speed limit
>35 mph
Proximity to
bus stops
Surrounding
land-use
LRSP
Element 2
Analyze roadways for
presence of risk factors
Create prioritized list of
roadway locations
Analyze
219 intersections
123 roadway
segments
Priority-based
Ranking
Total crash rate
Total severity
(Societal Cost)
Risk factors
LRSP Plan Element 3
IDENTIFY
COUNTERMEASURES
DEVELOP
PROJECTS
PRIORITIZE
PROJECTS
What are
Countermeasures?
•Changes we make
to improve safety
•Road Diets
•RRFBs
•Roundabouts
•Crash Reduction
Factor (%)
•Match
countermeasure to
location
Develop a Prioritized List of Projects
By Location Systemic By Countermeasures
What is
the HSIP?
•Highway Safety
Improvement
Program (HSIP)
is $35 M in
federal safety
funds
•Kent awarded
$1.6 M in 2020
HSIP Grant
Process
Local Road
Safety Plan
Apply for
HSIP Grants
WSDOT
Selects
Grant
Funding
Awarded
108th & 264th
Candidate
Projects
for 2022
HSIP
Grants
Spot
Locations
Systemic
Candidate
Spot
Location
Projects
•Access Control
•Canyon Dr/Weiland St
•108 Ave SE / SE 204 St
Google Maps
Candidate
Spot
Location
Projects
•Road Diets
•4th Ave N (James to Smith)
•4th Ave (Smith to Saar)
•Willis St (3rd to Central
Ave)
Google Maps
Candidate
Spot
Location
Projects
•Pedestrian Hybrid
Beacons
•SR 99 (248-250)
•108 Ave SE (20600)
•108 Ave SE (21200)
•Rectangular Rapid-
Flashing Beacons
•104 Ave SE (238-239)
•104 Ave SE (244-248)
Google Maps Google Maps
CandidateSpotLocation
Project
Map
PHB = .
RRFB = .
Road Diet = .
Access Cont. = .
Candidate
Systemic
Projects
for 2022
HSIP
Grants
•Signal Improvements
•Reflective Backplates and More Signal Heads
•SR 99 (Pacific Hwy) –5 Locations
•SR 181 (W Valley Hwy) –9 Locations
•SR 515 (104-108 Ave) –9 Locations
•SR 516 (Central-Smith-Kent Kangley) –13 locations
•S 212 St –10 locations
Google MapsGoogle Maps
Candidate
Systemic
Projects
for 2022
HSIP
Grants
•Horizontal Curve Signage
•Citywide study on streets with 1,000 ADT or
more
•Add signs to horizontal curves
CandidateSystemic
Project
Map