HomeMy WebLinkAboutCAG2021-062 - Amendment - Institute for Family Development - PACT (Parents and Children Together) - 01/01/2022ApprovalOriginator:Department:
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This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms.
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rev. 20200218
FOR CITY OF KENT OFFICIAL USE ONLY
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Exhibit A
Scope and Schedule of Work
2021-2022 Consultant Services Agreement
Amended for 2022
Agency: Institute for Family Development
Program: Institute for Family Development - PACT (Parents and Children Together)
Contact: Name: Shelley Leavitt
Email: sleavitt@institutefamily.org
Phone: (253) 874-3630
Address: 34004 16th Avenue South, Suite 200, Federal Way, WA, 98003
Program
Description:
PACT (Parents and Children Together) provides in-home counseling, parenting/skill
building and support to high risk, low income Kent families not engaged or
benefiting from other community services .
Pursuant to Section I. of the Consultant Services Agreement (CSA) executed on January 1, 2021, Consultant shall provide the
approximate number of City of Kent clients with the following services each year of the CSA:
Due to continuing impacts from COVID-19 including illness, staff turnover and families unable
to engage through Telehealth services, the contracted service units weren’t met. We agree to
move $2500 of funds to 2022. To meet the service unit for reimbursement, 22 in home or
telehealth family counseling services will be provided in addition to the 2022 contract of 138
services units and 13 residents for a total of 160 hours of counseling .
Service Unit Descriptions and Deliverables
Units for Kent Residents
Contracted to Serve
Service Unit 1: Counseling
Description: PACT is an in-home counseling and skill building program for families.
160 hours
First Term: 2021 Second Term: 2022
Funds Awarded: $7500
$2,500 moved to 2022
Funds Awarded: $12,500
Unduplicated Kent Clients Contracted
to Serve 13
Outcomes Resulting from Service Units Achievement
Rate Target
Outcome Area 1: Families will show an improvement on one or more domains (parental
capabilities, family interactions, family safety and/or child well-being)
75%
Quarter
Residents Served and Service Unit
# of Units Cumulative
Total
1st Unduplicated City of Kent clients served 3 3
Service Unit 1 34 34
2nd Unduplicated City of Kent clients served 3 6
Service Unit 1 34 68
3rd Unduplicated City of Kent clients served 3 9
Service Unit 1 35 103
4th Unduplicated City of Kent clients served 4 13
Service Unit 1 35 138
The above services shall be provided by December 31, 2021 for year one of the two-year agreement, and
December 31, 2022 for year two of the agreement.
Contract Administration
- The Consultant shall notify the City, in writing, within ten (10) days of any changes in agency
leadership or program personnel.
- The Consultant shall provide the City with a current list of its board of directors, general or limited
partners, as applicable.
- In special circumstances and upon written agreement between the City and Consultant through a
revised Scope and Schedule of Work, unspent funds from Year 1 of the CSA can be carried over to
Year 2 or the budget otherwise redistributed between each year of the two -year CSA. The revised
Scope and Schedule of Work shall be attached and incorporated into the CSA.
- All records related to the CSA must be retained for three (3) years plus the current year.
Exhibit A Scope of Work continued
Reporting Requirements and Timeline
All data and required forms shall be submitted electronically.
Service Unit Report - Data from this form will be used to track each program’s progress toward meeting
the goals stipulated in the Scope of Work. It shall be submitted quarterly, no later than the 15th of the
month following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 30), along with the
Reimbursement Request.
Reimbursement Request - This form will be filled out electronically and serve as the invoicing mechanism
for payment to your agency/program. It shall be submitted quarterly, no later than the 15th of the month
following the end of the quarter (i.e. April 15, July 15, Oct 15, Jan 10), unless otherwise specified.
Demographic Data Report - The agency shall collect and retain the data requested on this form from
the persons served through this contract. Data should be tracked in an ongoing manner and submitted
annually (by January 30).
Annual Outcome Data Report - Outcome data shall be submitted no later than the 30th following the
end of the fourth quarter (i.e. January 30). Data should demonstrate the program’s progress toward
Outcomes specified in the Scope of Work.
Report Due Date
Service Unit Report and Reimbursement
Request
15th day following each quarter
Final Reimbursement Request (4th Qtr) January 10th, 2022/January 10th, 2023
Demographic Data Report January 30th, 2022/January 30th, 2023
Annual Outcome Data Report January 30th, 2022/January 30th, 2023
Please sign below that you agree to this provision.
Charlotte Booth
Merina Hanson
Charlotte Booth (Feb 11, 2022 12:53 PST)
Charlotte Booth
Merina Hanson (Feb 11, 2022 12:58 PST)
2022 - IFD-PACT - Amended Scope
Final Audit Report 2022-02-11
Created:2022-02-11
By:KateLynn Jennings (kjennings@kentwa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAsV4OlQO3uv8cyJDukGSXaXm8nB7PpFUu
"2022 - IFD-PACT - Amended Scope" History
Document created by KateLynn Jennings (kjennings@kentwa.gov)
2022-02-11 - 0:42:50 AM GMT- IP address: 146.129.252.126
Document emailed to Charlotte Booth (cbooth@institutefamily.org) for signature
2022-02-11 - 0:44:08 AM GMT
Email viewed by Charlotte Booth (cbooth@institutefamily.org)
2022-02-11 - 8:05:55 PM GMT- IP address: 73.83.84.100
Document e-signed by Charlotte Booth (cbooth@institutefamily.org)
Signature Date: 2022-02-11 - 8:53:26 PM GMT - Time Source: server- IP address: 73.83.84.100
Document emailed to Merina Hanson (mhanson@kentwa.gov) for signature
2022-02-11 - 8:53:27 PM GMT
Email viewed by Merina Hanson (mhanson@kentwa.gov)
2022-02-11 - 8:58:29 PM GMT- IP address: 104.28.111.198
Document e-signed by Merina Hanson (mhanson@kentwa.gov)
Signature Date: 2022-02-11 - 8:58:46 PM GMT - Time Source: server- IP address: 24.18.250.253
Agreement completed.
2022-02-11 - 8:58:46 PM GMT