HomeMy WebLinkAboutCAG2021-116 - Amendment - #1 - KC Community and Human Services - VSHS Levy 2021/2023 Senior Activity Center - 10/01/2021Cindy Robinson Parks, Recreation & Community Services
H00082.53701 Local
King County-Human Services Grant: Non-Real Property
130287 Amendment
VSHS Levy 2021/2023
Ammendment to contract for $53,522 underspending in 2021.
$ 893,471.00 Other
12/31/2023
CAG2021-116
#1
10/05/2021
10/01/2021
Kent Senior Activity Center Page 1 of 3 2021 Contract Amendment – 6206089
Department of Community and Human Services
Adult Services Division
(206) 263-9100 TTY Relay: 711
CONTRACT AMENDMENT
DCHS / Seniors Levy Contract No. 6206089
Project/Exhibit(s) I : City of Kent - Senior Activity Center -
Senior Hubs - VSHSL - SE3
Original Contract Date 01/01/2021
Contractor Kent Senior Activity Center Amendment No. 1
Address 600 East Smith St Amendment Start Date 10/01/2021
Kent, WA 98030
Amendment Requested By: Amendment Effects:
X Scope of Service
Adult Services Division Time of Performance
X Compensation
Esther Lee / Method of Payment
PURPOSE
The purpose of this amendment is to add 1) $52,967 to Exhibit I for a new Exhibit I total of $946,439;
2) updating language within the scope of work; and 3) adding invoicing requirements.
A. STANDARD CONTRACT CHANGES
Change funding table as follows:
FUNDING SOURCES FUNDING LEVELS EFFECTIVE DATES
COUNTY $282,520 01/01/2021 - 12/31/2021
COUNTY $354,912 01/01/2022 - 12/31/2022
COUNTY $309,007 01/01/2023 - 12/31/2023
TOTAL $946,439 01/01/2021 - 12/31/2023
B. EXHIBIT CHANGES
1) The total not to exceed amount for Exhibit I is increased by $52,968 to a new total of
$946,439.
Kent Senior Activity Center Page 2 of 3 2021 Contract Amendment – 6206089
2) Exhibit I, Section I., WORK STATEMENT, remove and replace the funding table as follows:
ASD Result Area
Alignment Funding Period Fund Source Funding
Allocation
Social Engagement
01/01/2021 –
12/31/2021
2021 VSHSL Fund -
Seniors
$282,520
01/01/2022 –
12/31/2022
2022 VSHSL Fund -
Seniors
2020 VSHSL Fund -
Seniors
$301,944
$52,968
01/01/2023 –
12/31/2023
2023 VSHSL Fund -
Seniors
$309,007
A portion of these funds shall be used to fund equipment and capital improvements not to
exceed $52,968
Not to Exceed $946,439
3) Exhibit I, Section II., PROGRAM DESCRIPTION, A. Program Activities a new subsection 8 is
added as follows:
8. Make equipment purchases and/or capital improvements that support the Senior Hub, as
follows:
a. The Contractor shall be compensated through reimbursement of actual amounts spent
on the equipment or capital improvements, if any, after completion.
b. The total amount of reimbursement for equipment purchases and/or capital
improvements, if any, shall not exceed the amount set forth in the funding table in
Section I., WORK STATEMENT.
c. The equipment purchases and/or capital improvement projects approved through this
contract are as follows:
i. Computer lab remodel, including moving the location of the front doors and
replacing the top half of the lab walls with windows.
ii. Computer lab remodel, to move plumbing and coffee machine and to lower the
service counter.
iii. Health Clinic Remodel, including installation of second entry point.
Kent Senior Activity Center Page 3 of 3 2021 Contract Amendment – 6206089
4) Exhibit I, Section IV., PARTNERSHIP AND REPORTING REQUIREMENTS, B. Reporting
Activities, a new subsection 7 is added as follows:
7. The Contractor shall provide before and after photographs of any equipment or capital
improvements after purchases or improvements have been completed, as part of the
invoicing period or as requested by King County, to illustrate the senior hub model.
5) Exhibit I, Section V., COMPENSATION AND PAYMENT, new paragraphs are added as
follows:
Payments for Equipment Purchases and/or Capital Improvements
If the Contractor is requesting reimbursement for equipment purchases and/or capital
improvements as part of any payment period, the Contractor shall submit a general
ledger/expenditure detail report listing costs claimed as part of the BIP, along with supporting
photographs as described in Section IV., PARTNERSHIP AND REPORTING
REQUIREMENTS.
The Contractor must retain on file backup documentation for any equipment and/or capital
improvement costs (including receipts, invoices, timesheets, and copies of checks) for the
duration of Contractor’s VSHSL award plus an additional six years. This documentation must
be made available upon request. The County may conduct a site visit to the Contractor’s office
to review and verify the foregoing records. Advance notice will be given to the Contractor in
the case of fiscal audits to be conducted by the County.
IN WITNESS HEREOF, the parties hereto have caused this amendment to be executed and instituted
on the date first above written.
KING COUNTY
FOR
KENT SENIOR ACTIVITY CENTER
King County Executive
Signature
Date NAME (Please type or print)
Date