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Home My WebLink AboutCity Council Meeting - Council Workshop - Minutes - 01/07/2020 Approved City Council Workshop Workshop Regular Meeting Minutes January 7, 2020 Date: January 7, 2020 Time: 5:00 p.m. Place: Chambers I. CALL TO ORDER Council President Troutner called the meeting to order. Attendee Name Title Status Arrived Toni Troutner Council President Present Bill Boyce Councilmember Present Brenda Fincher Councilmember Present 5:07 PM Satwinder Kaur Councilmember Present Marli Larimer Councilmember Present Zandria Michaud Councilmember Present Les Thomas Councilmember Present 5:03 PM Dana Ralph Mayor Present II. PRESENTATIONS 1 New State/Federal Stormwater Permit Laura Haren 45 MIN. Shawn Gilbertson, Environmental Supervisor in Public Works presented information on why the City of Kent is required to comply with the New State/Federal Stormwater Permit (NPDES). Gilbertson provided a brief history of the Clean Water Act of 1972. The current permit requires: · The development of a Source Control Inspection Program, including ordinance updates and expanding our current data base. · Public Education and Outreach Program expansion including a process to analyze the specific needs of Kent and determine the best audience and subject to target based on addressing our local water quality priorities. This includes continuous evaluation of the effectiveness of the program and more detailed reporting requirements. · Updates to our Illicit Discharge Detection and Elimination Program including the development of a new data base and more tracking and reporting requirements. · Develop a Long-term Municipal Planning Program that will require that Kent analyze our drainage basins and prioritize areas that we can use structural or non-structural BMP’s to improve water quality and flow control within those basins. Current permit is effective August 1, 2019 - July 31, 2024 City Council Workshop Workshop Regular Meeting Minutes January 7, 2020 Kent, Washington Page 2 of 4 Environmental Conservation Analyst, Laura Haren presented information on the New State/Federal Stormwater Permit and what it means for Kent: Haren provided multiple examples of pollutants when it comes to water quality and reviewed effects of pollution on the environment Haren reviewed the Municipal NPDES Permit Programs and provided details on the City’s efforts regarding the following programs: · Public Education and Outreach · Public Involvement and Participation · Illicit Discharge Detection and Elimination · Controlling Runoff from New Development, Redevelopment and Construction Sites · Operations and Maintenance · Monitoring and Assessment · MS4 Mapping and Documentation (New) The mapping requirements found in the permit serves the purpose of supporting implementation of the permit requirements for: Illicit Discharge Detection and Elimination (IDDE) - pollutant tracing and response. · Operation and maintenance of stormwater infrastructure · Source Control Program for Existing Development (New) Inspect commercial and industrial properties. Structural source control BMPs required if operational source control BMPs do not prevent illicit discharges. · Annually complete inspections of 20% of the properties · Update ordinance or other enforceable document to support new program · Must require structural source control BMPs, if operational source control BMPs do not prevent illicit discharges. · Comprehensive Stormwater Planning (New) Kent will need to develop and implement a Stormwater Management Action Plan for at least one high priority basin area. Inform and assist in the development of policies and strategies as water quality management tools to protect aquatic resources. Haren provided information on the current jurisdictions that have appealed the new permit. NPDES is a citywide permit and the new permit requirements are in place to not only improve water quality, but to improve the awareness of pollution prevention. Councilmembers and Mayor Ralph expressed appreciation for the presentation and the tremendous amount of work being done by staff relating to this permit. 2 Communication Plan for Plastic Bags Tony Donati 15 MIN. City Council Workshop Workshop Regular Meeting Minutes January 7, 2020 Kent, Washington Page 3 of 4 Conservation Coordinator, Tony Donati presented information on the Plastic Bag Ordinance Communications Plan. The ban is effective March 1, 2020, and applies to all retail establishments. There are 37 Washington Cities that have enacted ordinances banning plastic bags. Donati reviewed the communications schedule that began in August 2019: • Purchased reusable bags • eConnect communications • Kent Now Video - TV21 • Letters sent to Kent Downtown Partnership, Kent Chamber of Commerce, Grocery/Retail Trade Associations • Postcards to residents & retailers • Posters • Social Media • Table at businesses • Translated Communication • Website - (KentWA.gov/BringYourOwnBag) Events include: • Kent Commons - Holiday Bazaar - Completed • Fred Meyer (240th) Monday, January 27 - 3:00 to 5:00 pm • Safeway (Washington Ave) Thursday, January 30 - 4:00 - 6:00 p • Safeway (Kent Kangley) Wed., February 5 - 9:00 to 11:00 am • Safeway (Panther Lake) Friday, February 7 - 3:00 to 5 pm • WinCo - Monday, February 10 - 10:00 am to noon • Big Lots - Friday, February 21 - 3:00 to 5:00 pm • KentWA.gov/BringYourOwnBag • • Communications to Retailers: • Flyer sent to 443 retailers • Letters sent to: • Northwest Grocery Association • HPC Advocacy • WA Food Industry Association • Northwest Grocers • Website • Bag Content Requirements • Fact Sheet • FAQs • Educational Materials • Posters • Till topers City Council Workshop Workshop Regular Meeting Minutes January 7, 2020 Kent, Washington Page 4 of 4 • POS postcards • Translation • Spanish • Vietnamese • Russian There will be an $0.08 charge for reusable paper/plastic bags The fee must appear on the receipt and the fee will be kept by the retailer to help cover the cost of the bags. The City purchase reusable bags to be distributed to Kent residents during table events and are made from 60-70% of plastic bottles. The bags were designed by multimedia. 3. Adjournment Council President Troutner adjourned the meeting at 5:56 p.m. Meeting ended at 5:55 p.m. Kimberley A. Komoto City Clerk 1 New State/Federal Stormwater Permit (NPDES) What this means for Kent. 2 Cuyahoga River, Cleveland Ohio -1969 Phase II Municipal Stormwater Permit 3 4 Current permit effective August 1st, 2019-July 31, 2024 National Pollutant Discharge Elimination System Program 5 Fertilizers and Pesticides 6 Heavy Metals Household Chemicals 7 Automotive Fluids 8 Fats, Oils and Grease FOG 9 Litter 10 Wash Water 11 12 Dumpster and Compactor Fluids Turbid Water 13 Hazardous Waste and Industrial Chemicals 14 Detergents 16 Effects of Pollution on the Environment 18 Red Tide Biotoxins 19 Municipal NPDES Permit Programs Public Education and Outreach Public Involvement and Participation Illicit Discharge Detection and Elimination Controlling Runoff from New Development, Redevelopment and Construction Sites Operations and Maintenance Monitoring and Assessment 20 Illicit Discharge Detection and Elimination (IDDE) Program Updates 21 22 Spill Response 23 24 25 26 27 28 29 Sewer Overflow 30 31 32 Concrete Wastewater 33 34 35 36 37 38 39 40 41 Controlling Runoff from New Development, Redevelopment and Construction Sites 42 Temporary Erosion and Sediment Control 43 Inspections of Best Management Practices 44Matt Coy 45 46 Evan Swanson 47 48 49 Operations and Maintenance 50 Public Operations and Maintenance 51 52 Inspection of Stormwater Facilities Regulated by the City of Kent 53Natesha Hutchison 54 Structural Damage 55 Nate Wood 56 Roots 57 58 Low Impact Development 59 60 61 Biofiltration 62 Pervious Pavement 63 64 65 Private Drainage Service Requests 66 Monitoring and Assessment 67 Regional In-House Monitoring 68Shawn Gilbertson 69Taj Schade Source Control Program for Existing Development 70 71 Nutrients GasolineTrash Hydraulic Fluids Sediments Oil/Automotive Fluids Pesticides/ Fertilizers Highly Industrialized Up to 500 additional inspections/year 73 Potential Source Control Properties 74 75 76 77 Fats, Oils, and Grease FOG 78 79 Grease Bins 80 81 82 83 84 Back ups and Overflows Hood Vent 85 86Heather Martin Dumpster Outreach Program 87 88 89 90 91 92 93 This Photo by Unknown Author is licensed under CC BY-SA-NCThis Photo by Unknown Author is licensed under CC BY-SA 94 Fire Response 95 96 97 Metals and Automotive Fluids 98 99 MS4 Mapping and Documentation 100 101 Comprehensive Stormwater Planning 102 Add a footer 1/8/2020 103 104 Regional Treatment Facility Kitsap County 105 106 Public Education and Outreach General Awareness 1/8/2020 Add a footer 107 Behavior Change 1/8/2020 109 Spill Kit Program •Community-based social marketing program •Multilingual materials 1/8/2020Add a footer 110 Planet Protectors 111 Planet Protectors Summit Matt McCullough 112 113 Public Involvement and Participation 114 115 116 www.kentwa.gov/npdes 117 Information and Feedback Increased reporting, record keeping and data collection 118 Poverty Bay Shellfish Protection District Map 119 Will need to update city codes to support new permit programs 120 Puget SoundKeepers Alliance has appealed the new permit stating that it is not protective enough.121 Permit Compliance Clean Water Act Lawsuits CWA Sec 505: “…any citizen may commence a civil action against any person and any other governmental agency who is alleged to be in violation of any provisions of the CWA” –paraphrased from CWA 122 Waste Action Project Pierce County 1/8/2020 Add a footer 123 •Defendant shall hire an additional 14.5 FTEs to be specifically dedicated to complying with conditions of the NPDES permit •Paid $15,000 in attorney’s fees for plaintiff •Paid $37,500 for restoration project City of Vancouver The City of Vancouver was never found to have done anything wrong with regard to NPDES coverage. The suit cost the City; •approximately $500,000 in legal and staff expenses •approximately $300,000 in direct attorney’s fees •additional $200,000 was spent on staff time necessary to handle paperwork demands and other miscellaneous tasks Waste Action Project More lawsuits… 1/8/2020 Add a footer 126 Permit Compliance Fines from Department of Ecology 1/8/2020Add a footer 127 Conclusion This is a citywide permit. 128 .Nearly all city departments have a role 129 New Permit requirements are in place to not only improve water quality, but to improve the awareness of pollution prevention. 130 131 Rooftop Inspection at the Ram Mobile cleaning contractors utilize and leave behind caustic cleaning agent/degreaser containers on rooftop. Grease containment devices Illegal practices lead to stormwater pollution and code enforcement. Daily operation of Hood Exhaust Fan. Prohibited discharge of FOG (fats, oils and grease) and nonstormwater in stormwater drainage system. Public Sanitary Sewer System impacted by garbage and FOG (fats, oils and grease) from dumpster enclosure at fast food restaurant. Porous concrete in high traffic drive-thru. Plans called for concrete slab.Pollution from vehicles Thermoplastic marker placed over porous concrete Porous Concrete failing 2018 2019 Weeds smothering out plants 1 of 3 Biofiltration SwalesLow Impact Development Other Pollution sources and maintenance concerns at this property. Dumping out the back door Sharps Car fluids Hood Exhaust Vents Starbucks Grease Interceptor Sonic Grease Interceptor January 7, 2020 Council Workshop Tony Donati –Conservation Coordinator Review: March 1, 2020: All retail establishments… 8₵ 8₵ Exceptions 4 Edmonds (2009) Seattle (2011) Bellingham (2011) Mukilteo (2011) Bainbridge Island (2012) Port Townsend (2012) Issaquah (2013) Shoreline (2013) Thurston Co-unincp (2013) Tumwater (2013) Olympia (2013) Lacey (2014) Lake Forest Park (2018) Mercer Island (2014) Kirkland (2015) Ellensburg (2016) San Juan Co-unincp (2016) Tacoma (2016) Friday Harbor (2017) Quil Ceda Village (2017) Port Angeles (2018) La Conner (2018) Kenmore (2018) North Bend (2018) Everett (2018) Gig Harbor (2019) Burien (2019) Snohomish (2019) Bremerton (2019) Kitsap Co-unincp (2019) Port Orchard (2019) Kent (2019) Bingen (2019) White Salmon (2019) Anacortes (2019) Tukwila (2019) Bothell (2019) 37 WA Reusable Bag Ordinances BingenWhite Salmon Communication Schedule Communication Purchase reusable bags eConnect Kent Now Video –TV21 Letters sent to KDP, Kent Chamber of Commerce, Grocery/Retail Trade Associations Postcards to residents & retailers Posters Social Media Table at businesses Translated Communication Website -(KentWA.gov/BringYourOwnBag) Bags Scheduled Table Events Kent Commons -Holiday Bazaar –Completed Fred Meyer (240th) Monday, January 27 –3:00 to 5:00 pm Safeway (Washington Ave) Thursday, January 30 –4:00 –6:00 pm Safeway (Kent Kangley) Wed., February 5 –9:00 to 11:00 am Safeway (Panther Lake) Friday, February 7 –3:00 to 5 pm WinCo –Monday, February 10 –10:00 am to noon Big Lots -Friday, February 21 –3:00 to 5:00 pm KentWA.gov/BringYourOwnBag Retailers Flyer sent to 443 retailers Letters sent to: Northwest Grocery Association HPC Advocacy WA Food Industry Association Northwest Grocers Website Bag Content Requirements Fact Sheet FAQs Educational Materials Posters Till topers POS postcards Translation Spanish Vietnamese Russian ENCOURAGED Bring your bag to help reduce waste Get ready, Kent! PLASTIC BAGS WILL BE RESTRICTED NOT ALLOWED single -use plastic bags (some exceptions apply) ALLOWED WITH FEE large paper and thick plastic bags (made with at least 40% recycled content) [i t ALLOWED WITH NO small bags used to protect items PICK UP A FREE REUSABLE BAG 40O W Gowe 5t, Kent (One per household, while supplies last)