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HomeMy WebLinkAboutAD10-162 - Amendment - to Exhibits #6 - Kent Fire Dept. Regional Fire Authority - Division of Services ILA - 01/01/2022ApprovalOriginator:Department: Date Sent:Date Required: Authorized to Sign: Director or Designee Date of Council Approval: Grant? Yes No Type:Review/Signatures/RoutingComments: Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category: Vendor Number:Sub-Category: Project Name: Project Details: Agreement Amount: Start Date: Basis for Selection of Contractor: Termination Date: Local Business? Yes No* Business License Verification: Yes In-Process Exempt (KCC 5.01.045) If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace. Notice required prior to disclosure? Yes No Contract Number: Agreement Routing Form For Approvals, Signatures and Records Management This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms. Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20 Budget Account Number: Budget? Yes No Dir Asst: Sup/Mgr: Dir/Dep: rev. 20210513 FOR CITY OF KENT OFFICIAL USE ONLY (Optional) * Memo to Mayor must be attached 2022-2024 AMENDMENT TO EXHIBITS To the CITY OF KENT & KENT FIRE DEPARTMENT INTERLOCAL AGREEMENT This 2022-2024 Amendment to Exhibits summarizes cost and charge amendments made to the Exhibits that are Adopted by Reference in the Interlocal Agreement for the Division of Services Resulting from the Formation of the Kent Fire Department Regional Fire Authority. The City of Kent (City) and the Kent Fire Department Regional Fire Authority, now officially referred to as the Puget Sound Regional Fire Authority (hereinafter RFA or PSRFA) entered an interlocal agreement entitled "Interlocal Agreement for the Division of Services Resulting from the Formation of the Kent Fire Department Regional Fire Authority" which was signed by RFA Chair, Debbie Raplee, on August 4, 2010. The Agreement incorporated a number of exhibits that detail the manner in which work is performed by the RFA for the City and by the City for the RFA. The interlocal agreement was amended by the parties in March 2011 and January 1, 2015. The exhibits were amended in 2011, 2012, 2014, 2016, 2017, and 2019. They are being amended again here for the 2022 -2024 period. Pursuant to Section XIV of the Agreement, a Committee consisting of the Mayor of the City and Chief of the RFA or their designees may amend the exhibits upon mutual agreement of the Committee. The Committee has determined that amendments to the exhibits are necessary and required for the benefit of both agencies. The amendments adjust the services that are provided by and for each party and adjust the costs of those services. This 2022-2024 Amendment to Exhibits sets forth costs, effective January 1, 2022, for various services. The costs shall be applicable through December 31, 2024 unless amended by the parties at an earlier date. In establishing this 2022-2024 Amendment to Exhibits, and as a measure of efficiency, all references to actual costs for services were eliminated from the Exhibits and entered in the below tables. bummary of Char es and Sums Pa able by Cit to RFA EXHIBIT SECTION SERVICE TYPE 2022 CHARGE NOTE B 1.11 Fire Prevention $2 335 175/ ear CPI adjustment in 2023 & 2024 B,C,D Multiple Overtime Cap $89,992/year OT Cap is a cumulative charge for services described in Exhibits B, C & D. CPI adjustment in 2023 & 2024 C 1 1.8 1 Emer . Man. Serv. $459 432/ ear CPI adjustment in 2023 & 2024 C 1.9 Crisis Intervention $38 286/ ear CPI adjustment in 2023 & 2024 D 1.13 Fire Investigations 2.2 Landscaping 3 Fire Alarm Services $203,000/year CPI adjustment in 2023 & 2024 G 50% of cost + 1% admin fee 2022 cap of $18,642. Cap adjusted b CPI in 2023 & 2024 G 38% of cost + 1% admin fee CPI adjustment not applicable Page 1 of 2 Summary of Charaes and Sums Payable her RFA to City EXHIBIT SECTION SERVICE TYPE 2022 CHARGE NOTE G 1.4 Utilities & 1% admin fee CPI adjustment not Insurance $48,086 ap licable G 1.5 Facilities Maint./ CPI adjustment in 2023 Custodial & 2024 Services G 4 Generator 50% of cost + 1% CPI adjustment not Maint. admin fee applicable G 5 Parking Lot/ 62% of cost + 1% CPI adjustment not Sidewalk Maint, admin fee a2 licable Summary of Hou ly Charges and Sums Payable by City to RFA EXHIBIT SECTION SERVICE TYPE 2022 CHARGE NOTE E f 1.3 Emerg. Med. at $87.35/hour CPI adjustment in 2023 & 2024 Special Events J PUGET SOUND REGIONAL FIR By: Mati Fire )rris ief DATE: l r 10 20 Z Z. CITY OF KENT By: Derek Matheson Chief Administrative Officer DATE: Page 2 of 2 EXHIBIT A TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES RECORDS MANAGEMENT Public Records Response. The parties recognize that some public records of the City may be in the custody of the RFA and some public records of the RFA may be in the custody of the City. The parties agree to work cooperatively to assist each other in producing responsive records for review for disclosure in order that each party may comply with the Public Records Act. EXHIBIT A - RECORDS MANAGEMENT Page 1 EXHIBIT B TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES FIRE PREVENTION SERVICES 1.1 City Appointment of Fire Chief and Fire Marshal/Fire Code Official. For the purpose of enforcement of federal, state, and City laws relating to Fire Prevention Services, including but not limited to the International Fire Code (hereinafter "codes"), the Chief Officer of the RFA shall be considered the City's Fire Chief, and the Chief Officer assigned to the Fire Prevention Services Division shall be considered the City's Fire Marshal and Fire Code Official. 1.2 Fire Prevention Administration Services Provided to City. The RFA shall provide the following Fire Prevention Administration Services to the City: a. Direct the management and supervision of Fire Prevention Services Division personnel; b. Administer Fire Prevention Services Division programs and activities to include inspections, plan review, code enforcement, addressing, fire investigations, public education, assessment and collection of fees, and document management. C. Subject to City approval, create and adopt policies, procedures, rules, and regulations to clarify the application of the codes. d. Subject to City approval, create and develop forms, letters, and other documents to assist in the application of codes. e. Provide interpretations of codes. f. Approve materials, equipment, and devices used in construction, and the methods of construction to the extent that approval is authorized by the codes. g. Perform accounting functions to include invoicing and/or billing of assessed fees and coordinating the collection of fees with the City's Finance Customer Services Division. h. Document management, to include creating and maintaining division files, routing of development applications and plans, EXHIBIT B - FIRE PREVENTION SERVICES Page 1 preparing and imaging retained documentation, and fulfilling public record requests. i. Permit process activities to include the logging and routing of plans, data entry of new applications, assembling and routing of completed application packages. j. Issue, print, and deliver permits. k. Process code complaints or inquiries from the public to include data entry, file creation, and routing of information. I. Schedule and conduct inspections for developers or contractors. M. Perform all duties necessary in order to enforce the codes. n. Evaluate the codes for local adoption and develop local codes or amendments for consideration by the City. o. Review and sign voluntary correction agreements. P. Represent the Fire Chief on the City's Short Subdivision Committee. q. Perform all other tasks related to the provision of Fire Prevention Administration Services. 1.3 Fire Prevention Code Enforcement Services Provided to City. The RFA shall provide the following Fire Prevention Code Enforcement Services to the City: a. Initial fire and life safety inspections of new or relocated businesses. b. Inspections of businesses that are required to have fire code permit(s). C. Investigate and resolve public code violation complaints or inquiries. d. All code enforcement duties related to the fire codes as required by Chapter 1.04 KCC and other code provisions or processes established by the City. e. Special inspections required by outside agencies such as Department of Defense, Department of Early Learning, Department of Social and Health Services, and private insurance companies. EXHIBIT B - FIRE PREVENTION SERVICES Page 2 f. Post -disaster building and system inspections and/or evaluations. g. Approval and review of fire safety, emergency evacuation, lockdown, shelter -in -place, and hazardous materials management plans. h. Develop code enforcement cases and attend and provide testimony and exhibits at code enforcement hearings before the City's Hearings Examiner or in municipal or superior court. Perform all other tasks related to providing Fire Prevention Code Enforcement Services. 1.4 Fire Prevention Development Services Provided to City. The RFA shall provide the following Fire Prevention Development Services to the City: a. Address program activities to include the creation, assignment, verification, issuance, and change of addresses. b. Manage the Knox/Supra rapid entry program. C. Provide development review program services to include answering project inquiries, attending meetings, reviewing plans for code compliance, and approving plans. d. Provide development inspection program services to include pre - construction meetings, inspections, troubleshooting fire protection systems, final acceptance tests, field review of basic permits, and coordination with the Building Services Division for the issuance of Certificates of Occupancy. e. Provide economic development activities to include research of properties, systems and code requirements for potential projects and existing buildings. f. Approve hydrant placement for public and private projects. g. Perform hydrant flows to verify available water supply. h. Provide false alarm reduction program activities to include the coordination with the property owner/agent and the system technicians on repairs or troubleshooting or fire protection systems. Provide fire protection system confidence test program activities to include evaluation of confidence tests provided by third - parties, issuance of correction notices and/or notices of violation, EXHIBIT B - FIRE PREVENTION SERVICES Page 3 and drafting of voluntary correction agreements and field inspections. j. Provide Permit Center activities to include customer service, answering phone calls, and meeting with customers and members of the public. k. Perform all other tasks related to providing Fire Prevention Development Services. 1.5 Timeline of Work Provided. All work performed by the Fire Prevention Division shall be performed pursuant to and within the timelines required of the codes, policies, and procedures of the City, and any state or federal laws applicable to the performance of that work. 1.6 Fire Prevention Services Staff Dedicated to City. The RFA will staff nine and one-half (9.5) positions for the provision of Fire Prevention Services to the City, including: a. A Fire Marshal; b. Two (2) Captains/Deputy Fire Marshals; C. Four (4) Firefighters/Inspectors; d. One (1) Administrative Supervisor; and e. One and one-half (1.5) Administrative Support. It is recognized that the City is paying for Fire Prevention Services at the above -stated staffing levels, and the RFA acknowledges that it will provide the level of service identified in this Exhibit. Except for the .5 Administrative Support position, the positions set forth above are to be staffed at full time. In the event a person occupying a position set forth above is on leave for any reason for a period of thirty (30) days or more, the RFA shall, at no expense to the City, cover the position with another employee with sufficient experience and training to ensure the City is provided with the staffing level noted above unless the City agrees that such coverage is unnecessary. 1.7 To Whom Services Provided. Except as provided elsewhere, the City shall pay only for Fire Prevention Services provided to the City based on the staffing levels and hours identified in Section 1.6. The Fire Prevention Services Division may provide services to other agencies by interlocal agreement. In the event the RFA performs Fire Prevention Services for another agency in the future, the RFA shall, prior to entering an agreement with such other agency, provide notice to the City of the RFA's intent to provide services to the other agency, provide the City with the details of the services to be provided, and negotiate with the City the impacts, if any, that the service to the other agency may have on the service level provided to the City. In the event that such services result in an increased cost or decreased level of service to the City, such interlocal agreement for services shall require specific prior written authorization from the City. In the event the RFA provides Fire Prevention Services to another agency without increasing the number of hours of EXHIBIT B - FIRE PREVENTION SERVICES Page 4 work provided by the Fire Prevention Services Division staff identified in Section 1.6, the amount the City pays to the RFA for Fire Prevention Services shall be reduced by the value of the hours provided to the other agency. 1.8 Equipment to Perform Services. Office space shall be provided by the City at 400 West Gowe Street, Suite #414, Kent, WA; provided that the City may, with reasonable notice, move the office space in order to meet the needs of the City. Supplies and equipment required to perform the duties called for in this Exhibit B shall be provided by the RFA. For the purposes of performing the services called for herein, and for accounting, the RFA shall have access to the City's KIVA system and JD Edwards accounting/billing system, and other systems that may replace KIVA or JDE. 1.9 Grant Funds. From time to time, the RFA may apply for grant funding. Any grant funding that may directly affect the staffing levels of the Fire Prevention Division shall be first approved by the City. In the event that grant funding is obtained, such funding shall not, without specific City approval, increase the City's cost of Fire Prevention Services or in any manner bind the City to a certain staffing level. Moreover, any grant funding related to the work performed by the Fire Prevention Services Division for the City shall be applied in accordance with the Grant Guidelines to provide Fire Prevention Services. Grant funding that pays for existing services provided herein shall offset the cost of the services paid by the City. 1.10 Collection and Transmission of Fees and Charges. All money, fees, and charges of any kind collected or charged by the Fire Prevention Services Division for services within the City or as a result of the provision of Fire Prevention Services within the City shall be the sole property of the City and payable to the City. The RFA shall establish a standard procedure for the charging and collection of fees and charges as directed by the City's Finance Department, and shall immediately transmit all such money collected to the City. 1.11 Cost of Fire Prevention Services - Overtime. Costs/charges for Fire Prevention Services are reflected in the document entitled "2022-2024 Amendments to Exhibits to the City of Kent and Kent Fire Department Interlocal Agreement" (hereafter referred to as "Amendment to Exhibits"). The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. In the event overtime is worked while providing Fire Prevention, Emergency Management, and/or Fire Investigation Services, the City will be responsible for reimbursing the RFA for the maximum amount reflected in the Amendment to Exhibits for all Fire Prevention, Emergency Management, and Fire Investigation Services combined. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. Except as provided in the following paragraph, and unless otherwise agreed to by the City in writing, there shall be no additional consideration paid by the City to the RFA for overtime pay. There may be some disaster occurrences that are unanticipated. In the event of an ECC activation, the RFA shall take reasonable measures to reduce the EXHIBIT B - FIRE PREVENTION SERVICES Page 5 costs of such ECC activation, and the CAO shall be consulted immediately to discuss the potential operational and overtime costs of the ECC activation. In the event of a Level 2 ECC activation lasting more than twenty-four (24) hours, or a Level 3 ECC activation, the City shall only be responsible for the cost of reasonable overtime for Fire Prevention related work performed by the staff set forth in Section 1.6 above and that is performed as a result of the ECC activation. The City shall not be responsible for overtime performed by Fire Prevention staff who perform other RFA duties that normally would be the RFA's obligation to provide. For example, and not by limitation, the City would pay the overtime of a Fire Prevention staff person inspecting buildings as a result of an ECC Level 3 response, but would not pay the overtime of a Fire Prevention staff person performing shift or line work during the emergency. In the event a Fire Prevention staff person is absent and another staff member is called in to perform his or her work, all overtime costs occasioned by the replacement staff person shall be at the sole cost of the RFA. Any state or federal reimbursement for overtime or regular hours attributable to Fire Prevention staff work that was the City's responsibility shall be transferred back to the City. 1.12 Cost Adjustments. Each year starting January 1, the cost of Fire Prevention Services as set forth in this exhibit shall be adjusted by the lesser of either 100% of the Seattle/Tacoma/Bellevue CPI-W percentage increase for the period of June to June, or the amount of pay increase pursuant to the Collective Bargaining Agreement negotiated between the RFA and RFA firefighters. EXHIBIT B - FIRE PREVENTION SERVICES Page 6 EXHIBIT C TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES OFFICE OF EMERGENCY MANAGEMENT 1.1 Services Provided to City. On an annual basis, the Fire Chief and Kent Chief Administrative Officer will collaborate to delineate and prioritize the services provided by the Office of Emergency Management. Examples of the Emergency Management Services the RFA may provide include, but are not limited to, the following: a. Administer all emergency management programs. b. Ensure that plans, programs, and training are in compliance with federal and state standards. C. Ensure that adequate training is provided to meet federal mandates. However, the RFA will not be responsible if City staff does not participate or meet these mandates. d. Manage and oversee the Emergency Coordination Center ("ECC") and emergency operations and responses. e. Maintain and update emergency plans in accordance with state and federal requirements which plans may include, but are not limited to: 1. Comprehensive Emergency Management Plan; 2. Hazardous Materials Emergency Response Plan; 3. Local Hazard Mitigation Plan; 4. Hazardous Identification and Vulnerability Analysis; and 5. Homeland Security Exercise and Evaluation Program. f. Apply for and manage all disaster recovery grants, Emergency Performance Grants, and other public assistance grants. g. Represent the City and actively coordinate and participate on local and regional groups, committees, and associations to further Kent's emergency preparedness, and to keep current on EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT Page 1 emergency management issues facing the region and the City as approved by the Kent Chief Administrative Officer. h. Continue to manage and oversee the Local Emergency Planning Committee in accordance with federal, state, and City laws, regulations, and policies. Coordinate and make available to City staff and residents training in the areas of emergency preparedness and response as approved by the Kent Chief Administrative Officer. j. Maintain the City's designation as a Storm Ready City. 1.2 RFA Staff Dedicated to City Office of Emergency Management. The RFA will staff the following positions for the City's Office of Emergency Management: a. A Division Chief/Emergency Manager; b. A Program Coordinator; and C. An Emergency Management Specialist. It is recognized that the City is paying for Emergency Management services at the above -stated staffing levels and the RFA affirms that it will provide the services identified in this Exhibit C. The positions set forth above are to be staffed at full time. These staff members are dedicated to provide City Emergency Management Services and the City shall not be charged for services that normally would be the RFA's obligation to provide. In the event a person occupying a position set forth above is on leave or works a different shift for any reason for a period of thirty (30) days or more, the RFA shall, at no expense to the City, cover the position with another employee familiar with and adequately trained to provide Emergency Management Services in order to ensure the City receives the staffing level noted above unless the City agrees that such coverage is unnecessary. 1.3 Authority of City's Mayor. While the Fire Chief shall have the authority to direct the work of the RFA employees, the City's Mayor shall be kept informed of the work performed by the RFA employees on behalf of the City, and shall have authority to set the desired outcomes of the Office of Emergency Management. 1.4 To Whom Services Provided. Except as provided elsewhere, the City shall pay only for Emergency Management Services provided to the City based on the staffing levels and hours identified in Section 1.2. The Office of Emergency Management may provide Emergency Management services to other agencies by interlocal agreement. In the event the RFA performs Emergency Management services for another agency, the RFA shall, prior to entering into an agreement with such other agency, provide notice to the City of the RFA's intent to provide services to the other agency, provide the City with the details of the services to be provided, EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT Page 2 and negotiate with the City the impacts, if any, that the service to the other agency may have on the service level provided to the City. In the event that such services result in an increased cost or decreased level of service to the City, such interlocal agreement for services shall require specific prior written authorization from the City. In the event that the RFA provides Emergency Management Services to another agency without increasing the number of hours of work provided by the Office of Emergency Management staff identified in Section 1.2 above, the amount the City pays to the RFA for Emergency Management Services shall be reduced by the value of the hours provided to the other agency. 1.5 Collection and Transmission of Fees and Charges. All money, fees, and charges of any kind collected or charged by the Office of Emergency Management or as a result of the provision of Emergency Management Services for the City shall be the sole property of the City and payable to the City.. 1.6 Grant Funds. From time to time, the Emergency Management Services Division will apply for grant funding. Any grant funding that may directly affect the staffing levels of the Office of Emergency Management as set forth in Section 1.2 shall be first approved by the City. In the event that grant funding is obtained, such funding shall not, without specific City approval, increase the cost to the City of Emergency Management Services or in any manner bind the City to a certain staffing level. Moreover, grant funding relating to the work performed by the Office of Emergency Management for the City shall be used in accordance with the Grant guidance to provide Emergency Management Services. Grant funding that pays for existing services provided herein shall offset the cost of the services paid by the City. 1.7 RFA to Provide Equipment to Perform Services. All office space, supplies, and equipment will be provided by the RFA at 24523-116th Ave S.E, Kent, WA. 1.8 Cost of Emergency Management Services - Overtime. Costs/charges for Emergency Management are reflected in the Amendment to Exhibits. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. In the event overtime is worked while providing Fire Prevention, Emergency Management, and/or Fire Investigation Services, the City will be responsible for reimbursing the RFA for the maximum amount reflected in the Amendment to Exhibits for all Fire Prevention, Emergency Management, and Fire Investigation Services combined. That Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. Except as provided in the following paragraph, and unless otherwise agreed to by the City in writing, there shall be no additional consideration paid by the City to the RFA for overtime pay. There may be some disaster occurrences that are unanticipated. In the event of an ECC activation, the RFA shall take reasonable measures to reduce the costs of such ECC activation, and the CAO shall be consulted immediately to discuss the potential operational and overtime costs of the ECC activation. In the event of a EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT Page 3 Level 2 ECC activation lasting more than twenty-four (24) hours, or a Level 3 ECC activation, the City shall only be responsible for the cost of reasonable overtime for Emergency Management related work performed by the staff set forth in Section 1.2 above and that is performed as a result of the ECC activation. The City shall not be responsible for overtime performed by Emergency Management staff who perform other RFA duties that normally would be the RFA's obligation to provide. For example, and not by limitation, the City would pay the overtime of an Emergency Management staff person working on the emergency response, but would not pay the overtime of a Emergency Management staff person performing shift or line work during the emergency. In the event an Emergency Management staff person is absent and another staff member is called in to perform his or her work, all overtime costs occasioned by the replacement staff person shall be at the sole cost of the RFA. Any state or federal reimbursement for overtime or regular hours attributable to Emergency Management staff work that was the City's responsibility shall be transferred back to the City. 1.9 Crisis Intervention Coordinator. The RFA shall employ a Crisis Intervention Coordinator. The Crisis Intervention Coordinator shall serve equally the RFA and the City. The RFA shall pay the salary and benefits of the Crisis Intervention Coordinator and provide the Crisis Intervention Coordinator with a vehicle which shall be utilized for the performance of his or her duties. The City shall reimburse the RFA for the services of the Crisis Intervention Coordinator in the amount as reflected in the Amendment to Exhibits. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. The City shall also provide the Crisis Intervention Coordinator with office space, a telephone, and a computer as consideration to the RFA for equally using the services of the Crisis Intervention Coordinator. The duties of the Crisis Intervention Coordinator shall be consistent with a job description that shall be developed by the RFA and the City jointly. The Crisis Intervention Coordinator shall remain an at -will employee of the RFA at all times. 1.10 Cost Adjustments. Each year starting on January 1, the cost of Emergency Management Services as set forth in this exhibit shall be adjusted by the lesser of either 100% of the Seattle/Tacoma/Bellevue CPI-W percentage increase for the period of June to June, or the amount of pay increase pursuant to the Collective Bargaining Agreement negotiated between the RFA and RFA firefighters. EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT Page 4 EXHIBIT D TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES FIRE INVESTIGATION SERVICES 1.1 Services Provided to City. The RFA shall provide the following Fire Investigation Services to the City: a. Investigate the cause and origin of fires, interview suspects and witnesses, examine fire scenes, document findings and prepare reports, collect and protect evidence, arrest and transport suspects in accordance with a process established by the Kent Police Chief, cooperate with prosecutors, file cases in court, be available for interviews and courtroom testimony, and other associated duties. b. Investigate all fires that are arson, suspicious, injurious, and fires with a loss of $10,000 or more. C. Coordinate arson investigation activities with the Kent Police Department as necessary. d. Identify juvenile fire setters and coordinate intervention and counseling. e. Respond to all working fires when requested. f. Participate in the Alcohol Tobacco and Firearms (ATF) Puget Sound Arson Explosives Taskforce by Memorandum of Understanding. g. Participate in regional and state fire investigative organizations and activities. h. Perform all other tasks related to providing Fire Investigation Services. 1.2 Commissioned Investigators. Subject to Subsection 1.15 below, Investigators who perform the fire investigation services shall retain no less than a limited commission as a law enforcement officer in the City as determined by the Police Chief. EXHIBIT D - FIRE INVESTIGATION SERVICES Page 1 1.3 Uniformed Police Officer When Arrest Made. Every effort shall be made to have a uniformed commissioned police officer present when making an arrest in the City. 1.4 Evidence Retention. All evidence gathered during the criminal investigation of a fire or other event for which Fire Investigative Services are provided shall be maintained by the evidence custodians of the City's Police Department pursuant to the policies and procedures for the maintenance of evidence set forth by the City's Police department. 1.5 Inform Police Chief. The Fire Investigation Services Division shall make every attempt to keep the City's Police Chief or his or her designee informed as to the status of all fires in the City that occur as a result of suspected or confirmed criminal conduct by providing status reports of investigations as the investigations evolve. 1.6 Fire Investigation Services Dedicated to City. Fire Investigation Services staff will be directly supervised by the RFA's Assistant Chief of Operations who also supervises the Fire Prevention Services Division. Subject to Subsection 1.15 below, the RFA will staff one investigator at the rank of Fire Captain for the provision of City Fire Investigation Services. It is recognized that the City is paying for Fire Investigation Services at the above stated staffing level and the RFA affirms that it will provide the services identified in this Exhibit D. The position set forth above is to be staffed at full time. Further, the staff member is dedicated to providing City Fire Investigation Services and the City shall not be charged for services that normally would be the RFA's obligation to perform. In the event a person occupying the position set forth above is on extended leave for any reason for a period of thirty (30) days or more, the RFA shall, at no expense to the City, cover the position with another employee familiar with and adequately trained to provide Fire Investigation Services in order to ensure the City receives the staffing level noted above unless the City agrees that such coverage is unnecessary. 1.7 RFA Services to Other Agencies. The Fire Investigation Services Division may provide Fire Investigation Services to other agencies by interlocal agreement. In the event the RFA performs Fire Investigation Services for another agency in the future, the RFA shall, prior to entering an agreement with such other agency, provide notice to the City of the RFA's intent to provide services to the other agency, provide the City with the details of the services to be provided, and negotiate with the City the impacts, if any, that the service to the other agency may have on the service level provided to the City. In the event that such services result in an increased cost or decreased level of service to the City, such interlocal agreement for services shall require specific prior written authorization from the City. In the event that the RFA provides Fire Investigation Services to another agency without increasing the number of hours of work provided by the Fire Investigation Services Division staff identified in Section 1.6, the amount the City pays to the RFA for Fire Investigation Services shall be reduced by the value of the hours provided to the other agency. EXHIBIT D - FIRE INVESTIGATION SERVICES Page 2 1.8 City's Police Chief - Authar . While the Fire Chief shall have the authority to direct the work of the RFA employee, the City's Police Chief shall be kept informed of the work performed on behalf of the City by Fire Investigation staff, shall have authority to set the desired outcomes of the Fire Investigation staff, and may establish policies and procedures for the conduct of the work of the Fire Investigations staff related to police action/enforcement. 1.9 RFA to Provide Equipment to Perform Services. Office space shall be provided by the City at 400 West Gowe Street, Suite #414, Kent, WA; provided that the City may, with reasonable notice, move the office space in order to meet the needs of the City. The RFA shall provide station/sleeping quarters to Fire Investigators, as well as all office supplies, vehicles, and equipment not identified as being provided by the City. 1.10 Fire Investigator Equipment Provided by City. The City, through its Police Department, will provide a firearm with holster, ballistic vest, ammunition, and related equipment to the City Fire Investigators, as well as police training regarding the use of such equipment. 1.11 Grant Funds. From time to time, the RFA may apply for grant funding. Any grant funding that may directly affect the staffing levels of the Fire Investigation Services Division shall first be approved by the City. In the event that grant funding is obtained, such funding shall not, without specific City approval, increase the cost to the City of Fire Investigation Services or in any manner bind the City to a certain staffing level. Moreover, grant funding related to the work performed by the Fire Investigation Services Division for the City shall be used in accordance with the grant guidelines to provide Fire Investigation Services. Grant funding that pays for existing services provided herein shall offset the cost of the services paid by the City. 1.12 Collection and Transmission of Fees and Charges. All money, fees, and charges of any kind collected or charged by the Fire Investigation Services Division for services within the City or as a result of the provision of Fire Investigation Services within the City shall be the sole property of the City and payable to the City. 1.13 Cost of Fire Investigation Services - Overtime. Costs/charges for Fire Investigation Services are reflected in the Amendment to Exhibits. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. In the event overtime is worked while providing Fire Prevention, Emergency Management, and/or Fire Investigation Services, the City will be responsible for reimbursing the RFA for the maximum amount reflected in the Amendment to Exhibits for all Fire Prevention, Emergency Management, and Fire Investigation Services combined. Except as provided in the following paragraph, and unless otherwise agreed to by the City in writing, there shall be no additional consideration paid by the City to the RFA for overtime pay. EXHIBIT D - FIRE INVESTIGATION SERVICES Page 3 There may be some disaster occurrences that are unanticipated. In the event of an ECC activation, the RFA shall take reasonable measures to reduce the costs of such ECC activation, and the CAO shall be consulted immediately to discuss the potential operational and overtime costs of the ECC activation. In the event of a Level 2 ECC activation lasting more than twenty-four (24) hours, or a Level 3 ECC activation, the City shall only be responsible for the cost of reasonable overtime for Fire Investigation related work performed by the staff set forth in Section 1.6 above and that is performed as a result of the ECC activation. The City shall not be responsible for overtime performed by Fire Investigator staff who perform other RFA duties that normally would be the RFA's obligation to provide. For example, and not by limitation, the City would pay the overtime of an Fire Investigator staff person working a fire investigation, but would not pay the overtime of a Fire Investigation staff person performing shift or line work during the emergency. In the event a Fire Investigation staff person is absent and another staff member is called in to perform his or her work, all overtime costs occasioned by the replacement staff person shall be at the sole cost of the RFA. Any state or federal reimbursement for overtime or regular hours attributable to Fire Investigation staff work that was the City's responsibility shall be transferred back to the City. 1.14 Cost Adjustments. Each year starting January 1, and except as agreed to pursuant to subsection 1.15 below, the cost of Fire Investigation Services as set forth in this exhibit shall be adjusted by the lesser of either 100% of the Seattle/Tacoma/Bellevue CPI-W percentage increase for the period of June to June, or the amount of pay increase pursuant to the Collective Bargaining Agreement negotiated between the RFA and RFA firefighters. 1.15 Future Agreement and Interim Plan. The parties agree that the provision of Fire Investigation Services has become difficult due to staffing issues, qualification requirements for the investigator position, and limited training opportunities at Washington's State Criminal Justice Training Commission. The parties agree that the RFA will, over the course of the coming months, work to find a solution, agreeable to the City, that provides the City with Fire Investigation services by different means - possibly through a contract with another agency. In the interim, the RFA may obtain Fire Investigation Services from another entity, and in such case, the City will reimburse the RFA for actual costs charged by this other entity in lieu of the costs (or staffing levels) reflected in this Exhibit D or the Amendment to Exhibits; provided, the RFA will endeavor to seek a resolution that reduces the overall cost to the City for these services. EXHIBIT D - FIRE INVESTIGATION SERVICES Page 4 EXHIBIT E TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES SHOWARE CENTER 1.1 Emergency Medical Presence. Unless otherwise provided in the operational agreement between the City and the operator/manager ("SMG") of the ShoWare Center, the RFA shall provide an emergency medical presence at the ShoWare Center during all ShoWare events in which attendance at the event is expected to be 1,500 or more attendees at any one time or over the course of one (1) day of the event, provided, however, the Fire Marshal may require an emergency medical presence for an event with lower attendance if the Fire Marshal determines that the nature of the event requires an emergency medical presence. For the purposes of this Exhibit E, the term "emergency medical presence" shall mean the attendance at a ShoWare event of at least two (2) RFA employees who are of the rank of firefighter or higher. (a) For events exceeding 1,500 in attendance at any one time or events where the Fire Marshall has determined that an emergency medical presence is required, the Kent RFA shall be the provider unless the Fire Chief or designee has agreed in writing in advance to allow another service provider. (b) SMG shall provide the Kent RFA with event outlines, in a form acceptable to the Kent RFA, including estimated attendance numbers at least one week prior to each event and shall provide the Kent RFA with attendance numbers following each event to assist both entities with planning for future events. (c) In certain instances, events exceeding 1500 in attendance may not, in the opinion of SMG, need the benefit of an emergency medical presence (e.g., a gathering for a church service). In those instances, SMG may petition the RFA to request an exception to these requirements, and if the RFA agrees, then no RFA emergency medical presence will be required. 1.2 Services to be Provided at no Charge for Certain Events. The RFA shall provide a medical presence at all Thunderbirds hockey games, EXFL games, and any school graduations, and shall not charge the City or SMG for the emergency medical presence at these events. 1.3 RFA May Charge for Other Events. The RFA may charge for services required by this Exhibit as reflected in the Amendment to Exhibits. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. Each year starting January 1, the hourly rate reflected in the Amendment to Exhibits shall be adjusted by the lesser of either 100% of the EXHIBIT E - SHOWARE CENTER Seattle/Tacoma/Bellevue CPI-W percentage increase for the period of June to June, or the amount of pay increase pursuant to the Collective Bargaining Agreement negotiated between the RFA and RFA firefighters. 1.4 RFA to Have Access to ShoWare Facilities. For the purpose of providing an emergency medical presence at the ShoWare Center, the RFA shall have access to a room in which to perform examinations of patients and provide emergency medical services, and shall have access to a telephone. EXHIBIT E - SHOWARE CENTER EXHIBIT F Information Technology- Telephone Information Management Services DELETED Effective January 1, 2020 EXHIBIT F INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES Page 9 EXHIBIT G TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES FACILITIES MAINTENANCE, JANITORIAL AND LANDSCAPING SERVICES 1. Facilities Maintenance and Custodial Services, The City shall provide Facilities Maintenance and Custodial Services consistent with the scope of services set forth in this Exhibit G to the RFA at the following location: • The "Common Areas" identified in Exhibit B of the Lease Agreement between the City and the RFA for Station 74, also known as the Police/Fire Training Facility, located at 24523 116th Ave SE, Kent, WA 98030; 1.1 Scope of Facilities Maintenance Services. The Facilities Maintenance Services provided pursuant to this Exhibit G shall include items requested by the RFA including but not limited to: ■ Change light bulbs and replace ballasts; • Set clocks; • Troubleshoot, repair and replace appliances; • Replace ceiling tiles, repair ceiling grid; • Localized plumbing repairs or fixture replacement, e.g., toilets, hot water tanks, faucets, etc.; ■ Electrical repairs/fixture replacements, add new circuits; • Building envelope repairs, e.g., windows, siding, doors, minor roof repairs, etc.; • Drywall repair/replacement; ■ Interior and exterior painting; ■ HVAC system preventative maintenance, e.g., change filters, repair motors, pumps, and compressors; • Respond to employee comfort issues; • Care for direct digital HVAC controls; • Fire extinguisher repair, testing and replacement; • Building related back flow devices, repair and certification; EXHIBIT G - FACILITIES MAINTENANCE SERVICES Page 1 • Building lock repair and replacement including keying and resetting combinations; ■ Carpet repairs and carpet cleaning; 1.2 Scope of Custodial Services. Custodial Services shall be provided by the City on a five day per week basis and shall include but not be limited to: ■ -Empty Trash 5 times per week (Mon -Fri) • -Clean and Mop Restrooms and showers 5 times per week (Mon -Fri) • -Vacuum Daily as needed ■ -Clean Exercise Room as needed • -Perform High and Low Dusting as needed • -Clean Table Tops and Counters as needed ■ -Annually Clean Interior Windows ■ -Bi-Annually Clean Carpet and spot clean as needed 1.3 Capital Iml2rovements. Excluded. Capital improvements shall be excluded from the scope of services set forth in Section 1.1 and shall be controlled by the Station 74 Lease Agreement. The RFA shall establish a designated fund for its capital improvement responsibilities under the lease with an annual contribution of $20,000 with a cap of $150,000. Capital improvements shall be considered, but not limited to, the construction of walls or new doorways, roof replacement, electrical and plumbing systems replacement, window replacements, flooring replacement, etc. 1.4 Utilities and Insurance. Costs of Utilities and Insurance for Station 74 are to be allocated in accordance with the Station 74 Lease Agreement. The City shall charge the RFA an administrative fee of 1% of the RFA's actual utility and insurance costs. The City will provide the RFA with a detailed breakdown of the actual costs of utilities and insurance charged to the RFA. 1.5 Cost of Facilities Maintenance and Custodial Services. Costs/charges for Facilities Maintenance, and Janitorial and Landscaping Services are reflected in the Amendment to Exhibits. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. This cost reflected in the Amendment to Exhibits is based on a square footage cost of $11.49 per square foot starting January 1, 2022. Each year starting January 1, the Cost shall be adjusted by application of the preceding Seattle/Tacoma/Bellevue CPI-W for the period of June to June. 1.6 Maintenance Requests to be Submitted Electronically. All maintenance requests shall be submitted by the RFA using the City's electronic maintenance system, to which the City will grant the RFA access. The RFA's requests, however, will be placed in queue, and prioritized and processed just like any other request. The RFA will be entitled to no response preference to its requests. Facilities will give special consideration to mission critical items. "Mission Critical" would be any item that would prevent the RFA or Kent PD from delivering service to their citizens or impact the health and safety for RFA or Kent PD employees. Specifically, the term Mission Critical shall include maintenance of the following: EXHIBIT G - FACILITIES MAINTENANCE SERVICES Page 2 ■ Generator, • Police/Fire Training Center entry doors and windows that present a security issue, • HVAC issues that negatively impact training classes and ECC activations (no heat in classrooms during classes in the wintertime or no A/C in the classrooms during the summertime), • Any structural, roof, or site damage that prevents the RFA and Kent PD from delivering service to the community. In the event the City fails to complete a request within 30 calendar days of receiving the request and if the City has not provided written notice to the RFA identifying that the delay is caused by an occurrence outside of the City's control, then the RFA may complete the maintenance and repairs and bill the City on a time and materials basis. 2. Landscai2ing Services. The RFA shall provide Landscaping Services consistent with the scope of services set forth in this Exhibit G to the City at the following location ■ The "Property" identified in the Lease Agreement between the City and the RFA for Station 74. 2.1 Scope of Landscaping Services. Landscaping Services shall include but not be limited to maintenance of any landscaping, lawns and irrigation systems on the Property. On an annual basis, RFA staff shall meet with City staff to obtain City input into the scope, frequency and extent of landscaping services. The RFA shall also accept City input into any competitive bidding processes used to procure landscaping services. 2.2 Cost of Landscaping Services. The RFA will invoice the City for 50% of the actual landscaping costs plus a 1% administrative fee on a monthly basis. The RFA will provide the City with a detailed description of the landscaping costs at the time of invoicing. The City's annual landscaping costs, and the amount recoverable by the RFA, shall be capped, and the City shall be charged no more than the annual cap. The City's annual landscaping costs shall be capped at the amount reflected in the Amendment to Exhibits. Each year starting January 1, the cap will be adjusted by application of the preceding Seattle/Tacoma/Bellevue CPI-W for the period of June to June. 3. Fire Alarm and Fire Suppression Systems for Station 74. The Kent RFA shall maintain, repair, monitor and certify the building fire alarm system and fire suppression systems for the entire Station 74. The RFA will invoice the City for 38% of the actual costs plus a 1% administrative fee on an as incurred basis. The RFA will provide the City with a detailed description of the costs at the time of invoicing. 4. Repair and Maintenance of Generator for Station 74. The City shall maintain and repair the generator serving the entire Station 74. The City will invoice the RFA for 50% of the actual costs plus a 1% administrative fee on an as incurred basis. The City will provide the RFA with a detailed description of the costs at the time of invoicing. EXHIBIT G - FACILITIES MAINTENANCE SERVICES Page 3 5. The City shall provide Parking lot and sidewalk cleaning and maintenance including parking lot restriping and seal coating for all parking lots and sidewalks serving the entire station 74. The City will invoice the RFA for 62% of the actual costs plus a 1% administrative fee. The City and the RFA shall jointly select a contractor and scope of work, including the maintenance schedule for the Parking Lot Maintenance Work. EXHIBIT G - FACILITIES MAINTENANCE SERVICES Page 4 EXHIBIT H Medical Benefits - Wellness -Employee Assistance Program Services DELETED Effective December 31, 2012 EXHIBIT H - MEDICAL BENEFITS, WELLNESS, EMPLOYEE ASSISTANCE PROGRAM SERVICES Page 1 EXHIBIT I Access to Commute Trip Reduction Program DELETED October 1, 2011 EXHIBIT I - ACCESS TO COMMUTE TRIP REDUCTION PROGRAM Page 1 EXHIBIT Access to Flexible 125 Spending Accounts DELETED October 1, 2011 EXHIBIT ] - ACCESS TO FLEXIBLE 125 SPENDING ACCOUNT Page 1 EXHIBIT K Civil Service Examiner DELETED - October 1, 2011 EXHIBIT K - CIVIL SERVICE EXAMINER SERVICES Page 1 EXHIBIT L Vehicle Inspection and Mechanic Services Deleted -Effective January 1, 2013 EXHIBIT L - VEHICLE INSPECTION AND MECHANIC SERVICES Page 1 EXHIBIT M CPR AND FIRST AID INSTRUCTION SERVICES 1. PURPOSE: The purpose of this CPR and First Aid Instruction Services Exhibit ("Agreement") is to establish the relationship between the RFA and the City for the RFA's provision of CPR and first aid instruction services for the City of Kent. The RFA currently has the facilities and personnel to perform this service and is willing to extend this service to the City. 2. DEFINITIONS. 2.1 "CPR" means the American Heart Association Heartsaver Adult CPR. Cardiopulmonary Resuscitation is the manual application of chest compressions and ventilations to patients in cardiac arrest, done in an effort to maintain viability until advanced help arrives. This procedure is an essential component of basis life support (BLS), basic cardiac life support (BCLS), and advanced cardiac life support (ACLS). 2.2 "AED" means automated external defibrillator which is a portable electronic device that automatically diagnoses the life -threatening cardiac arrhythmias of ventricular fibrillation and ventricular tachycardia in a patient and is able to treat them through defibrillation, the application of electrical therapy which stops the arrhythmia, allowing the heart to reestablish an effective rhythm. 2.3 "First Aid" means the assistance given to any person suffering a sudden illness or injury with care provided to preserve life, prevent the condition from worsening, and/or promote recovery. It includes initial intervention in a serious condition prior to professional medical help being available, as well as the complete treatment of minor conditions, such as applying a plaster to a cut. 2.4 "Designated Site" means the location where CPR and First Aid Instruction Services will be performed. The location may be anywhere that is mutually agreed upon by both parties. 2.5 "Class Roster" means the document used to document the CPR and Fire Aid Instruction information including the location, date, instructor's name and the participants' record of attendance. 3. KENT RFA RESPONSIBILITIES. 3.1 The RFA will be responsible for providing qualified instructors to provide CPR and First Aid instruction to City employees. EXHIBIT M - CPR AND FIRST AID INSTRUCTION SERVICES Page 1 3.2 The RFA will be responsible for providing the facility and all necessary instruction material and equipment. 3.3 The RFA will be required to hold CPR and First Aid instruction classes for City employees on at least a monthly basis provided that at least _ [to be determined] City employees have registered for the class. 3.4 The RFA will ensure that a minimum of 8 and a maximum of 14 City employees are registered for the class before conducting the class. 4. CITY RESPONSIBILITIES. 4.1 The City will be responsible for adhering to all RFA requirements governing the registration and attendance by City employees at the CPR and First Aid instruction classes. 4.2 The City will be responsible for paying the RFA for all services rendered by the RFA under this Agreement pursuant to the terms of this Agreement. 5. HOURS OF WORK. The CPR and First Aid instruction classes will be scheduled during the City's normal work period, which is 8:00 a.m. to 5:00 p.m., Monday through Friday except for City holidays. 6. CHARGES FOR CPR AND FIRST AID INSTRUCTION SERVICES. The City will pay the RFA a flat fee for each participant based on the RFA's rates charged to the public as established through the RFA fee schedule. 7. TERM OF AGREEMENT. This Agreement shall be effective on the date this Agreement is executed by both parties and shall continue unless terminated by either party with thirty (30) days advanced written notice. EXHIBIT M - CPR AND FIRST AID INSTRUCTION SERVICES Page 2 EXHIBIT A TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES RECORDS MANAGEMENT Public Records Response. The parties recognize that some public records of the City may be in the custody of the RFA and some public records of the RFA may be in the custody of the City. The parties agree to work cooperatively to assist each other in producing responsive records for review for disclosure in order that each party may comply with the Public Records Act. EXHIBIT A - RECORDS MANAGEMENT Page 1 EXHIBIT B TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES FIRE PREVENTION SERVICES 1.1 City Appointment of Fire Chief and Fire Marshal/Fire Code Official. For the purpose of enforcement of federal, state, and City laws relating to Fire Prevention Services, including but not limited to the International Fire Code (hereinafter "codes"), the Chief Officer of the RFA shall be considered the City's Fire Chief, and the Chief Officer assigned to the Fire Prevention Services Division shall be considered the City's Fire Marshal and Fire Code Official. 1.2 Fire Prevention Administration Services Provided to City. The RFA shall provide the following Fire Prevention Administration Services to the City: a. Direct the management and supervision of Fire Prevention Services Division personnel; b. Administer Fire Prevention Services Division programs and activities to include inspections, plan review, code enforcement, addressing, fire investigations, public education, assessment and collection of fees, and document management. C. Subject to City approval, create and adopt policies, procedures, rules, and regulations to clarify the application of the codes. d. Subject to City approval, create and develop forms, letters, and other documents to assist in the application of codes. e. Provide interpretations of codes. f. Approve materials, equipment, and devices used in construction, and the methods of construction to the extent that approval is authorized by the codes. g. Perform accounting functions to include invoicing and/or billing of assessed fees and coordinating the collection of fees with the City's Finance Customer Services Division. h. Document management, to include creating and maintaining division files, routing of development applications and plans, EXHIBIT B - FIRE PREVENTION SERVICES Page 1 preparing and imaging retained documentation, and fulfilling public record requests. i. Permit process activities to include the logging and routing of plans, data entry of new applications, assembling and routing of completed application packages. j. Issue, print, and deliver permits. k. Process code complaints or inquiries from the public to include data entry, file creation, and routing of information. I. Schedule and conduct inspections for developers or contractors. M. Perform all duties necessary in order to enforce the codes. n. Evaluate the codes for local adoption and develop local codes or amendments for consideration by the City. o. Review and sign voluntary correction agreements. p. Represent the Fire Chief on the City's Short Subdivision Committee. q. Perform all other tasks related to the provision of Fire Prevention Administration Services. 1.3 Fire Prevention Code Enforcement Services Provided to City. The RFA shall provide the following Fire Prevention Code Enforcement Services to the City: a. Initial fire and life safety inspections of new or relocated businesses. b. Inspections of businesses that are required to have fire code permit(s). c. Investigate and resolve public code violation complaints or inquiries. d. All code enforcement duties related to the fire codes as required by Chapter 1.04 KCC and other code provisions or processes established by the City. e. Special inspections required by outside agencies such as Department of Defense, Department of Early Learning, Department of Social and Health Services, and private insurance companies. EXHIBIT B - FIRE PREVENTION SERVICES Page 2 f. Post -disaster building and system inspections and/or evaluations. g. Approval and review of fire safety, emergency evacuation, lockdown, shelter -in -place, and hazardous materials management plans. h. Develop code enforcement cases and attend and provide testimony and exhibits at code enforcement hearings before the City's Hearings Examiner or in municipal or superior court. Perform all other tasks related to providing Fire Prevention Code Enforcement Services. 1.4 Fire Prevention Development Services Provided to City. The RFA shall provide the following Fire Prevention Development Services to the City: a. Address program activities to include the creation, assignment, verification, issuance, and change of addresses. b. Manage the Knox/Supra rapid entry program. C. Provide development review program services to include answering project inquiries, attending meetings, reviewing plans for code compliance, and approving plans. d. Provide development inspection program services to include pre - construction meetings, inspections, troubleshooting fire protection systems, final acceptance tests, field review of basic permits, and coordination with the Building Services Division for the issuance of Certificates of Occupancy. e. Provide economic development activities to include research of properties, systems and code requirements for potential projects and existing buildings. f. Approve hydrant placement for public and private projects. g. Perform hydrant flows to verify available water supply. h. Provide false alarm reduction program activities to include the coordination with the property owner/agent and the system technicians on repairs or troubleshooting or fire protection systems. Provide fire protection system confidence test program activities to include evaluation of confidence tests provided by third - parties, issuance of correction notices and/or notices of violation, EXHIBIT B - FIRE PREVENTION SERVICES Page 3 and drafting of voluntary correction agreements and field inspections. j. Provide Permit Center activities to include customer service, answering phone calls, and meeting with customers and members of the public. k. Perform all other tasks related to providing Fire Prevention Development Services. 1.5 Timeline of Work Provided. All work performed by the Fire Prevention Division shall be performed pursuant to and within the timelines required of the codes, policies, and procedures of the City, and any state or federal laws applicable to the performance of that work. 1.6 Fire Prevention Services Staff Dedicated to City. The RFA will staff nine and one-half (9.5) positions for the provision of Fire Prevention Services to the City, including: a. A Fire Marshal; b. Two (2) Captains/Deputy Fire Marshals; C. Four (4) Firefighters/Inspectors; d. One (1) Administrative Supervisor; and e. One and one-half (1.5) Administrative Support. It is recognized that the City is paying for Fire Prevention Services at the above -stated staffing levels, and the RFA acknowledges that it will provide the level of service identified in this Exhibit. Except for the .5 Administrative Support position, the positions set forth above are to be staffed at full time. In the event a person occupying a position set forth above is on leave for any reason for a period of thirty (30) days or more, the RFA shall, at no expense to the City, cover the position with another employee with sufficient experience and training to ensure the City is provided with the staffing level noted above unless the City agrees that such coverage is unnecessary. 1.7 To Whore Services Provided. Except as provided elsewhere, the City shall pay only for Fire Prevention Services provided to the City based on the staffing levels and hours identified in Section 1.6. The Fire Prevention Services Division may provide services to other agencies by interlocal agreement. In the event the RFA performs Fire Prevention Services for another agency in the future, the RFA shall, prior to entering an agreement with such other agency, provide notice to the City of the RFA's intent to provide services to the other agency, provide the City with the details of the services to be provided, and negotiate with the City the impacts, if any, that the service to the other agency may have on the service level provided to the City. In the event that such services result in an increased cost or decreased level of service to the City, such interlocal agreement for services shall require specific prior written authorization from the City. In the event the RFA provides Fire Prevention Services to another agency without increasing the number of hours of EXHIBIT B - FIRE PREVENTION SERVICES Page 4 work provided by the Fire Prevention Services Division staff identified in Section 1.6, the amount the City pays to the RFA for Fire Prevention Services shall be reduced by the value of the hours provided to the other agency. 1.8 Equipment to Perform Services. Office space shall be provided by the City at 400 West Gowe Street, Suite #414, Kent, WA; provided that the City may, with reasonable notice, move the office space in order to meet the needs of the City. Supplies and equipment required to perform the duties called for in this Exhibit B shall be provided by the RFA. For the purposes of performing the services called for herein, and for accounting, the RFA shall have access to the City's KIVA system and JD Edwards accounting/billing system, and other systems that may replace KIVA or JDE. 1.9 Grant Funds. From time to time, the RFA may apply for grant funding. Any grant funding that may directly affect the staffing levels of the Fire Prevention Division shall be first approved by the City. In the event that grant funding is obtained, such funding shall not, without specific City approval, increase the City's cost of Fire Prevention Services or in any manner bind the City to a certain staffing level. Moreover, any grant funding related to the work performed by the Fire Prevention Services Division for the City shall be applied in accordance with the Grant Guidelines to provide Fire Prevention Services. Grant funding that pays for existing services provided herein shall offset the cost of the services paid by the City. 1.10 Collection and Transmission of Fees and Charge . All money, fees, and charges of any kind collected or charged by the Fire Prevention Services Division for services within the City or as a result of the provision of Fire Prevention Services within the City shall be the sole property of the City and payable to the City. The RFA shall establish a standard procedure for the charging and collection of fees and charges as directed by the City's Finance Department, and shall immediately transmit all such money collected to the City. 1.11 Cost of Fire Prevention Services - Overtime. Costs/charges for Fire Prevention Services are reflected in the document entitled "2022-2024 Amendments to Exhibits to the City of Kent and Kent Fire Department Interlocal Agreement" (hereafter referred to as "Amendment to Exhibits"). The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. In the event overtime is worked while providing Fire Prevention, Emergency Management, and/or Fire Investigation Services, the City will be responsible for reimbursing the RFA for the maximum amount reflected in the Amendment to Exhibits for all Fire Prevention, Emergency Management, and Fire Investigation Services combined. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. Except as provided in the following paragraph, and unless otherwise agreed to by the City in writing, there shall be no additional consideration paid by the City to the RFA for overtime pay. There may be some disaster occurrences that are unanticipated. In the event of an ECC activation, the RFA shall take reasonable measures to reduce the EXHIBIT B - FIRE PREVENTION SERVICES Page 5 costs of such ECC activation, and the CAO shall be consulted immediately to discuss the potential operational and overtime costs of the ECC activation. In the event of a Level 2 ECC activation lasting more than twenty-four (24) hours, or a Level 3 ECC activation, the City shall only be responsible for the cost of reasonable overtime for Fire Prevention related work performed by the staff set forth in Section 1.6 above and that is performed as a result of the ECC activation. The City shall not be responsible for overtime performed by Fire Prevention staff who perform other RFA duties that normally would be the RFA's obligation to provide. For example, and not by limitation, the City would pay the overtime of a Fire Prevention staff person inspecting buildings as a result of an ECC Level 3 response, but would not pay the overtime of a Fire Prevention staff person performing shift or line work during the emergency. In the event a Fire Prevention staff person is absent and another staff member is called in to perform his or her work, all overtime costs occasioned by the replacement staff person shall be at the sole cost of the RFA. Any state or federal reimbursement for overtime or regular hours attributable to Fire Prevention staff work that was the City's responsibility shall be transferred back to the City. 1.12 Cost Adjustments. Each year starting January 1, the cost of Fire Prevention Services as set forth in this exhibit shall be adjusted by the lesser of either 100% of the Seattle/Tacoma/Bellevue CPI-W percentage increase for the period of June to June, or the amount of pay increase pursuant to the Collective Bargaining Agreement negotiated between the RFA and RFA firefighters. EXHIBIT B - FIRE PREVENTION SERVICES Page 6 EXHIBIT C TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES OFFICE OF EMERGENCY MANAGEMENT 1.1 Services Provided ta_City. On an annual basis, the Fire Chief and Kent Chief Administrative Officer will collaborate to delineate and prioritize the services provided by the Office of Emergency Management. Examples of the Emergency Management Services the RFA may provide include, but are not limited to, the following: a. Administer all emergency management programs. b. Ensure that plans, programs, and training are in compliance with federal and state standards. C. Ensure that adequate training is provided to meet federal mandates. However, the RFA will not be responsible if City staff does not participate or meet these mandates. d. Manage and oversee the Emergency Coordination Center ("ECC") and emergency operations and responses. e. Maintain and update emergency plans in accordance with state and federal requirements which plans may include, but are not limited to: 1. Comprehensive Emergency Management Plan; 2. Hazardous Materials Emergency Response Plan; 3. Local Hazard Mitigation Plan; 4. Hazardous Identification and Vulnerability Analysis; and 5. Homeland Security Exercise and Evaluation Program. f. Apply for and manage all disaster recovery grants, Emergency Performance Grants, and other public assistance grants. g. Represent the City and actively coordinate and participate on local and regional groups, committees, and associations to further Kent's emergency preparedness, and to keep current on EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT Page 1 emergency management issues facing the region and the City as approved by the Kent Chief Administrative Officer. h. Continue to manage and oversee the Local Emergency Planning Committee in accordance with federal, state, and City laws, regulations, and policies. i. Coordinate and make available to City staff and residents training in the areas of emergency preparedness and response as approved by the Kent Chief Administrative Officer. j. Maintain the City's designation as a Storm Ready City. 1.2 RFA Staff Dedicated to City Office ❑f Emergency Management. The RFA will staff the following positions for the City's Office of Emergency Management: a. A Division Chief/Emergency Manager; b. A Program Coordinator; and C. An Emergency Management Specialist. It is recognized that the City is paying for Emergency Management services at the above -stated staffing levels and the RFA affirms that it will provide the services identified in this Exhibit C. The positions set forth above are to be staffed at full time. These staff members are dedicated to provide City Emergency Management Services and the City shall not be charged for services that normally would be the RFA's obligation to provide. In the event a person occupying a position set forth above is on leave or works a different shift for any reason for a period of thirty (30) days or more, the RFA shall, at no expense to the City, cover the position with another employee familiar with and adequately trained to provide Emergency Management Services in order to ensure the City receives the staffing level noted above unless the City agrees that such coverage is unnecessary. 1.3 Authority of City's Mayor. While the Fire Chief shall have the authority to direct the work of the RFA employees, the City's Mayor shall be kept informed of the work performed by the RFA employees on behalf of the City, and shall have authority to set the desired outcomes of the Office of Emergency Management. 1.4 To Whom Services Provided. Except as provided elsewhere, the City shall pay only for Emergency Management Services provided to the City based on the staffing levels and hours identified in Section 1.2. The Office of Emergency Management may provide Emergency Management services to other agencies by interlocal agreement. In the event the RFA performs Emergency Management services for another agency, the RFA shall, prior to entering into an agreement with such other agency, provide notice to the City of the RFA's intent to provide services to the other agency, provide the City with the details of the services to be provided, EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT Page 2 and negotiate with the City the impacts, if any, that the service to the other agency may have on the service level provided to the City. In the event that such services result in an increased cost or decreased level of service to the City, such interlocal agreement for services shall require specific prior written authorization from the City. In the event that the RFA provides Emergency Management Services to another agency without increasing the number of hours of work provided by the Office of Emergency Management staff identified in Section 1.2 above, the amount the City pays to the RFA for Emergency Management Services shall be reduced by the value of the hours provided to the other agency. 1.5 Collection and Transmission of Fees and Charges. All money, fees, and charges of any kind collected or charged by the Office of Emergency Management or as a result of the provision of Emergency Management Services for the City shall be the sole property of the City and payable to the City.. 1.6 Grant Funds. From time to time, the Emergency Management Services Division will apply for grant funding. Any grant funding that may directly affect the staffing levels of the Office of Emergency Management as set forth in Section 1.2 shall be first approved by the City. In the event that grant funding is obtained, such funding shall not, without specific City approval, increase the cost to the City of Emergency Management Services or in any manner bind the City to a certain staffing level. Moreover, grant funding relating to the work performed by the Office of Emergency Management for the City shall be used in accordance with the Grant guidance to provide Emergency Management Services. Grant funding that pays for existing services provided herein shall offset the cost of the services paid by the City. 1.7 RFA to Provide Equipment to Perform Services. All office space, supplies, and equipment will be provided by the RFA at 24523-116th Ave S.E, Kent, WA. 1.8 Cast of Emergency Management Services - Overtime. Costs/charges for Emergency Management are reflected in the Amendment to Exhibits. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. In the event overtime is worked while providing Fire Prevention, Emergency Management, and/or Fire Investigation Services, the City will be responsible for reimbursing the RFA for the maximum amount reflected in the Amendment to Exhibits for all Fire Prevention, Emergency Management, and Fire Investigation Services combined. That Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. Except as provided in the following paragraph, and unless otherwise agreed to by the City in writing, there shall be no additional consideration paid by the City to the RFA for overtime pay. There may be some disaster occurrences that are unanticipated. In the event of an ECC activation, the RFA shall take reasonable measures to reduce the costs of such ECC activation, and the CAO shall be consulted immediately to discuss the potential operational and overtime costs of the ECC activation. In the event of a EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT Page 3 Level 2 ECC activation lasting more than twenty-four (24) hours, or a Level 3 ECC activation, the City shall only be responsible for the cost of reasonable overtime for Emergency Management related work performed by the staff set forth in Section 1.2 above and that is performed as a result of the ECC activation. The City shall not be responsible for overtime performed by Emergency Management staff who perform other RFA duties that normally would be the RFA's obligation to provide. For example, and not by limitation, the City would pay the overtime of an Emergency Management staff person working on the emergency response, but would not pay the overtime of a Emergency Management staff person performing shift or line work during the emergency. In the event an Emergency Management staff person is absent and another staff member is called in to perform his or her work, all overtime costs occasioned by the replacement staff person shall be at the sole cost of the RFA. Any state or federal reimbursement for overtime or regular hours attributable to Emergency Management staff work that was the City's responsibility shall be transferred back to the City. 1.9 Crisis Intervention Coordinator. The RFA shall employ a Crisis Intervention Coordinator. The Crisis Intervention Coordinator shall serve equally the RFA and the City. The RFA shall pay the salary and benefits of the Crisis Intervention Coordinator and provide the Crisis Intervention Coordinator with a vehicle which shall be utilized for the performance of his or her duties. The City shall reimburse the RFA for the services of the Crisis Intervention Coordinator in the amount as reflected in the Amendment to Exhibits. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. The City shall also provide the Crisis Intervention Coordinator with office space, a telephone, and a computer as consideration to the RFA for equally using the services of the Crisis Intervention Coordinator. The duties of the Crisis Intervention Coordinator shall be consistent with a job description that shall be developed by the RFA and the City jointly. The Crisis Intervention Coordinator shall remain an at -will employee of the RFA at all times. 1.10 Cost Adjustments. Each year starting on January 1, the cost of Emergency Management Services as set forth in this exhibit shall be adjusted by the lesser of either 100% of the Seattle/Tacoma/Bellevue CPI-W percentage increase for the period of June to June, or the amount of pay increase pursuant to the Collective Bargaining Agreement negotiated between the RFA and RFA firefighters. EXHIBIT C - OFFICE OF EMERGENCY MANAGEMENT Page 4 EXHIBIT D TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES FIRE INVESTIGATION SERVICES 1.1 Services Provided to City. The RFA shall provide the following Fire Investigation Services to the City: a. Investigate the cause and origin of fires, interview suspects and witnesses, examine fire scenes, document findings and prepare reports, collect and protect evidence, arrest and transport suspects in accordance with a process established by the Kent Police Chief, cooperate with prosecutors, file cases in court, be available for interviews and courtroom testimony, and other associated duties. b. Investigate all fires that are arson, suspicious, injurious, and fires with a loss of $10,000 or more. C. Coordinate arson investigation activities with the Kent Police Department as necessary. d. Identify juvenile fire setters and coordinate intervention and counseling. e. Respond to all working fires when requested. f. Participate in the Alcohol Tobacco and Firearms (ATF) Puget Sound Arson Explosives Taskforce by Memorandum of Understanding. g. Participate in regional and state fire investigative organizations and activities. h. Perform all other tasks related to providing Fire Investigation Services. 1.2 Commissioned Investigators. Subject to Subsection 1.15 below, Investigators who perform the fire investigation services shall retain no less than a limited commission as a law enforcement officer in the City as determined by the Police Chief. EXHIBIT D - FIRE INVESTIGATION SERVICES Page 1 1.3 Uniformed Police Officer When Arrest Made. Every effort shall be made to have a uniformed commissioned police officer present when making an arrest in the City. 1.4 Evidence Retention. All evidence gathered during the criminal investigation of a fire or other event for which Fire Investigative Services are provided shall be maintained by the evidence custodians of the City's Police Department pursuant to the policies and procedures for the maintenance of evidence set forth by the City's Police department. 1.5 Inform Police Chief. The Fire Investigation Services Division shall make every attempt to keep the City's Police Chief or his or her designee informed as to the status of all fires in the City that occur as a result of suspected or confirmed criminal conduct by providing status reports of investigations as the investigations evolve. 1.6 Fire Investigation Services Dedicated to City. Fire Investigation Services staff will be directly supervised by the RFA's Assistant Chief of Operations who also supervises the Fire Prevention Services Division. Subject to Subsection 1.15 below, the RFA will staff one investigator at the rank of Fire Captain for the provision of City Fire Investigation Services. It is recognized that the City is paying for Fire Investigation Services at the above stated staffing level and the RFA affirms that it will provide the services identified in this Exhibit D. The position set forth above is to be staffed at full time. Further, the staff member is dedicated to providing City Fire Investigation Services and the City shall not be charged for services that normally would be the RFA's obligation to perform. In the event a person occupying the position set forth above is on extended leave for any reason for a period of thirty (30) days or more, the RFA shall, at no expense to the City, cover the position with another employee familiar with and adequately trained to provide Fire Investigation Services in order to ensure the City receives the staffing level noted above unless the City agrees that such coverage is unnecessary. 1.7 RFA Services to Other Agencies. The Fire Investigation Services Division may provide Fire Investigation Services to other agencies by interlocal agreement. In the event the RFA performs Fire Investigation Services for another agency in the future, the RFA shall, prior to entering an agreement with such other agency, provide notice to the City of the RFA's intent to provide services to the other agency, provide the City with the details of the services to be provided, and negotiate with the City the impacts, if any, that the service to the other agency may have on the service level provided to the City. In the event that such services result in an increased cost or decreased level of service to the City, such interlocal agreement for services shall require specific prior written authorization from the City. In the event that the RFA provides Fire Investigation Services to another agency without increasing the number of hours of work provided by the Fire Investigation Services Division staff identified in Section 1.6, the amount the City pays to the RFA for Fire Investigation Services shall be reduced by the value of the hours provided to the other agency. EXHIBIT D - FIRE INVESTIGATION SERVICES Page 2 1.8 Cit 's Police Chief - Authorit . While the Fire Chief shall have the authority to direct the work of the RFA employee, the City's Police Chief shall be kept informed of the work performed on behalf of the City by Fire Investigation staff, shall have authority to set the desired outcomes of the Fire Investigation staff, and may establish policies and procedures for the conduct of the work of the Fire Investigations staff related to police action/enforcement. 1.9 RFA to Provide Equipment to Perform Services. Office space shall be provided by the City at 400 West Gowe Street, Suite #414, Kent, WA; provided that the City may, with reasonable notice, move the office space in order to meet the needs of the City. The RFA shall provide station/sleeping quarters to Fire Investigators, as well as all office supplies, vehicles, and equipment not identified as being provided by the City. 1.10 Fire Investigator Equipment Provided by City_. The City, through its Police Department, will provide a firearm with holster, ballistic vest, ammunition, and related equipment to the City Fire Investigators, as well as police training regarding the use of such equipment. 1.11 Grant Funds. From time to time, the RFA may apply for grant funding. Any grant funding that may directly affect the staffing levels of the Fire Investigation Services Division shall first be approved by the City. In the event that grant funding is obtained, such funding shall not, without specific City approval, increase the cost to the City of Fire Investigation Services or in any manner bind the City to a certain staffing level. Moreover, grant funding related to the work performed by the Fire Investigation Services Division for the City shall be used in accordance with the grant guidelines to provide Fire Investigation Services. Grant funding that pays for existing services provided herein shall offset the cost of the services paid by the City. 1.12 Collection and Transmission of Fees and Charges. All money, fees, and charges of any kind collected or charged by the Fire Investigation Services Division for services within the City or as a result of the provision of Fire Investigation Services within the City shall be the sole property of the City and payable to the City. 1.13 Cost of Fire Investigation Services - Overtime. Costs/charges for Fire Investigation Services are reflected in the Amendment to Exhibits. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. In the event overtime is worked while providing Fire Prevention, Emergency Management, and/or Fire Investigation Services, the City will be responsible for reimbursing the RFA for the maximum amount reflected in the Amendment to Exhibits for all Fire Prevention, Emergency Management, and Fire Investigation Services combined. Except as provided in the following paragraph, and unless otherwise agreed to by the City in writing, there shall be no additional consideration paid by the City to the RFA for overtime pay. EXHIBIT D - FIRE INVESTIGATION SERVICES Page 3 There may be some disaster occurrences that are unanticipated. In the event of an ECC activation, the RFA shall take reasonable measures to reduce the costs of such ECC activation, and the CAO shall be consulted immediately to discuss the potential operational and overtime costs of the ECC activation. In the event of a Level 2 ECC activation lasting more than twenty-four (24) hours, or a Level 3 ECC activation, the City shall only be responsible for the cost of reasonable overtime for Fire Investigation related work performed by the staff set forth in Section 1.6 above and that is performed as a result of the ECC activation. The City shall not be responsible for overtime performed by Fire Investigator staff who perform other RFA duties that normally would be the RFA's obligation to provide. For example, and not by limitation, the City would pay the overtime of an Fire Investigator staff person working a fire investigation, but would not pay the overtime of a Fire Investigation staff person performing shift or line work during the emergency. In the event a Fire Investigation staff person is absent and another staff member is called in to perform his or her work, all overtime costs occasioned by the replacement staff person shall be at the sole cost of the RFA. Any state or federal reimbursement for overtime or regular hours attributable to Fire Investigation staff work that was the City's responsibility shall be transferred back to the City. 1.14 Cost Adjustments. Each year starting January 1, and except as agreed to pursuant to subsection 1.15 below, the cost of Fire Investigation Services as set forth in this exhibit shall be adjusted by the lesser of either 100% of the Seattle/Tacoma/Bellevue CPI-W percentage increase for the period of June to June, or the amount of pay increase pursuant to the Collective Bargaining Agreement negotiated between the RFA and RFA firefighters. 1.15 Future Agreement and Interim Plan_. The parties agree that the provision of Fire Investigation Services has become difficult due to staffing issues, qualification requirements for the investigator position, and limited training opportunities at Washington's State Criminal Justice Training Commission. The parties agree that the RFA will, over the course of the coming months, work to find a solution, agreeable to the City, that provides the City with Fire Investigation services by different means - possibly through a contract with another agency. In the interim, the RFA may obtain Fire Investigation Services from another entity, and in such case, the City will reimburse the RFA for actual costs charged by this other entity in lieu of the costs (or staffing levels) reflected in this Exhibit D or the Amendment to Exhibits; provided, the RFA will endeavor to seek a resolution that reduces the overall cost to the City for these services. EXHIBIT D - FIRE INVESTIGATION SERVICES Page 4 EXHIBIT E TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES SHOWARE CENTER 1.1 Emergency Medical Presence. Unless otherwise provided in the operational agreement between the City and the operator/manager ("SMG") of the ShoWare Center, the RFA shall provide an emergency medical presence at the ShoWare Center during all ShoWare events in which attendance at the event is expected to be 1,500 or more attendees at any one time or over the course of one (1) day of the event, provided, however, the Fire Marshal may require an emergency medical presence for an event with lower attendance if the Fire Marshal determines that the nature of the event requires an emergency medical presence. For the purposes of this Exhibit E, the term "emergency medical presence" shall mean the attendance at a ShoWare event of at least two (2) RFA employees who are of the rank of firefighter or higher. (a) For events exceeding 1,500 in attendance at any one time or events where the Fire Marshall has determined that an emergency medical presence is required, the Kent RFA shall be the provider unless the Fire Chief or designee has agreed in writing in advance to allow another service provider. (b) SMG shall provide the Kent RFA with event outlines, in a form acceptable to the Kent RFA, including estimated attendance numbers at least one week prior to each event and shall provide the Kent RFA with attendance numbers following each event to assist both entities with planning for future events. (c) In certain instances, events exceeding 1500 in attendance may not, in the opinion of SMG, need the benefit of an emergency medical presence (e.g., a gathering for a church service). In those instances, SMG may petition the RFA to request an exception to these requirements, and if the RFA agrees, then no RFA emergency medical presence will be required. 1.2 Services to be Provided at no Charge for Certain Events. The RFA shall provide a medical presence at all Thunderbirds hockey games, EXFL games, and any school graduations, and shall not charge the City or SMG for the emergency medical presence at these events. 1.3 RFA May Charge for Other Events. The RFA may charge for services required by this Exhibit as reflected in the Amendment to Exhibits. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. Each year starting January 1, the hourly rate reflected in the Amendment to Exhibits shall be adjusted by the lesser of either 100% of the EXHIBIT E - SHOWARE CENTER Seattle/Tacoma/Bellevue CPI-W percentage increase for the period of June to June, or the amount of pay increase pursuant to the Collective Bargaining Agreement negotiated between the RFA and RFA firefighters. 1.4 RFA to Have Access to ShoWare Facilities. For the purpose of providing an emergency medical presence at the ShoWare Center, the RFA shall have access to a room in which to perform examinations of patients and provide emergency medical services, and shall have access to a telephone. EXHIBIT E - SHOWARE CENTER EXHIBIT F Information Technology- Telephone Information Management Services DELETED Effective January 1, 2020 EXHIBIT F INFORMATION TECHNOLOGY, TELEPHONE, INFORMATION MGMT SERVICES Page 9 EXHIBIT G TO THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT AND THE PUGET SOUND REGIONAL FIRE AUTHORITY FOR THE DIVISION OF SERVICES FACILITIES MAINTENANCE, JANITORIAL AND LANDSCAPING SERVICES 1. Facilities Maintenance and Custodial Services. The City shall provide Facilities Maintenance and Custodial Services consistent with the scope of services set forth in this Exhibit G to the RFA at the following location: • The "Common Areas" identified in Exhibit B of the Lease Agreement between the City and the RFA for Station 74, also known as the Police/Fire Training Facility, located at 24523 116th Ave SE, Kent, WA 98030; 1.1 Scope of Facilities Maintenance Services. The Facilities Maintenance Services provided pursuant to this Exhibit G shall include items requested by the RFA including but not limited to: • Change light bulbs and replace ballasts; • Set clocks; • Troubleshoot, repair and replace appliances; • Replace ceiling tiles, repair ceiling grid; • Localized plumbing repairs or fixture replacement, e.g., toilets, hot water tanks, faucets, etc.; • Electrical repairs/fixture replacements, add new circuits; • Building envelope repairs, e.g., windows, siding, doors, minor roof repairs, etc.; • Drywall repair/replacement; • Interior and exterior painting; • HVAC system preventative maintenance, e.g., change filters, repair motors, pumps, and compressors; • Respond to employee comfort issues; • Care for direct digital HVAC controls; • Fire extinguisher repair, testing and replacement; • Building related back flow devices, repair and certification; EXHIBIT G - FACILITIES MAINTENANCE SERVICES Page 1 Building lock repair and replacement including keying and resetting combinations; • Carpet repairs and carpet cleaning; 1.2 Scope of Custodial Services. Custodial Services shall be provided by the City on a five day per week basis and shall include but not be limited to: • -Empty Trash 5 times per week (Mon -Fri) • -Clean and Mop Restrooms and showers 5 times per week (Mon -Fri) ■ -Vacuum Daily as needed • -Clean Exercise Room as needed • -Perform High and Low Dusting as needed • -Clean Table Tops and Counters as needed • -Annually Clean Interior Windows -Bi-Annually Clean Carpet and spot clean as needed 1.3 Capital Improvements Excluded. Capital improvements shall be excluded from the scope of services set forth in Section 1.1 and shall be controlled by the Station 74 Lease Agreement. The RFA shall establish a designated fund for its capital improvement responsibilities under the lease with an annual contribution of $20,000 with a cap of $150,000. Capital improvements shall be considered, but not limited to, the construction of walls or new doorways, roof replacement, electrical and plumbing systems replacement, window replacements, flooring replacement, etc. 1.4 Utilities and Insurance. Costs of Utilities and Insurance for Station 74 are to be allocated in accordance with the Station 74 Lease Agreement. The City shall charge the RFA an administrative fee of 1% of the RFA's actual utility and insurance costs. The City will provide the RFA with a detailed breakdown of the actual costs of utilities and insurance charged to the RFA. 1.5 Cost of Facilities Maintenance and Custodial Services. Costs/charges for Facilities Maintenance, and Janitorial and Landscaping Services are reflected in the Amendment to Exhibits. The Amendment to Exhibits may be amended by the parties from time -to -time without further reference herein. This cost reflected in the Amendment to Exhibits is based on a square footage cost of $11.49 per square foot starting January 1, 2022. Each year starting January 1, the Cost shall be adjusted by application of the preceding Seattle/Tacoma/Bellevue CPI-W for the period of June to June. 1.6 Maintenance Requests to be Submitted Electronicall . All maintenance requests shall be submitted by the RFA using the City's electronic maintenance system, to which the City will grant the RFA access. The RFA's requests, however, will be placed in queue, and prioritized and processed just like any other request. The RFA will be entitled to no response preference to its requests. Facilities will give special consideration to mission critical items. "Mission Critical" would be any item that would prevent the RFA or Kent PD from delivering service to their citizens or impact the health and safety for RFA or Kent PD employees. Specifically, the term Mission Critical shall include maintenance of the following: EXHIBIT G - FACILITIES MAINTENANCE SERVICES Page 2 • Generator, • Police/Fire Training Center entry doors and windows that present a security issue, • HVAC issues that negatively impact training classes and ECC activations (no heat in classrooms during classes in the wintertime or no A/C in the classrooms during the summertime), • Any structural, roof, or site damage that prevents the RFA and Kent PD from delivering service to the community. In the event the City fails to complete a request within 30 calendar days of receiving the request and if the City has not provided written notice to the RFA identifying that the delay is caused by an occurrence outside of the City's control, then the RFA may complete the maintenance and repairs and bill the City on a time and materials basis. 2. Landscaping Services. The RFA shall provide Landscaping Services consistent with the scope of services set forth in this Exhibit G to the City at the following location • The "Property" identified in the Lease Agreement between the City and the RFA for Station 74. 2.1 Scope of Landscaping Services. Landscaping Services shall include but not be limited to maintenance of any landscaping, lawns and irrigation systems on the Property. On an annual basis, RFA staff shall meet with City staff to obtain City input into the scope, frequency and extent of landscaping services. The RFA shall also accept City input into any competitive bidding processes used to procure landscaping services. 2.2 Cost of Landscaping Services. The RFA will invoice the City for 50% of the actual landscaping costs plus a 1% administrative fee on a monthly basis. The RFA will provide the City with a detailed description of the landscaping costs at the time of invoicing. The City's annual landscaping costs, and the amount recoverable by the RFA, shall be capped, and the City shall be charged no more than the annual cap. The City's annual landscaping costs shall be capped at the amount reflected in the Amendment to Exhibits. Each year starting January 1, the cap will be adjusted by application of the preceding Seattle/Tacoma/Bellevue CPI-W for the period of June to June. 3. Fire Alarm and Fire Suppression Systems for Station 74. The Kent RFA shall maintain, repair, monitor and certify the building fire alarm system and fire suppression systems for the entire Station 74. The RFA will invoice the City for 38% of the actual costs plus a 1% administrative fee on an as incurred basis. The RFA will provide the City with a detailed description of the costs at the time of invoicing. 4. Repair and Maintenance of Generator for Station 74. The City shall maintain and repair the generator serving the entire Station 74. The City will invoice the RFA for 50% of the actual costs plus a 1% administrative fee on an as incurred basis. The City will provide the RFA with a detailed description of the costs at the time of invoicing. EXHIBIT G - FACILITIES MAINTENANCE SERVICES Page 3 5. The City shall provide Parking lot and sidewalk cleaning and maintenance including parking lot restriping and seal coating for all parking lots and sidewalks serving the entire station 74. The City will invoice the RFA for 62% of the actual costs plus a 1% administrative fee. The City and the RFA shall jointly select a contractor and scope of work, including the maintenance schedule for the Parking Lot Maintenance Work. EXHIBIT G - FACILITIES MAINTENANCE SERVICES Page 4 EXHIBIT H Medical Benefits - Wellness -Employee Assistance Program Services DELETED Effective December 31, 2012 EXHIBIT H - MEDICAL BENEFITS, WELLNESS, EMPLOYEE ASSISTANCE PROGRAM SERVICES Page 1 EXHIBIT I Access to Commute Trip Reduction Program DELETED October 1, 2011 EXHIBIT I - ACCESS TO COMMUTE TRIP REDUCTION PROGRAM Page 1 EXHIBIT Access to Flexible 125 Spending Accounts DELETED October 1, 2011 EXHIBIT J - ACCESS TO FLEXIBLE 125 SPENDING ACCOUNT Page 1 EXHIBIT K Civil Service Examiner DELETED - October 1, 2011 EXHIBIT K - CIVIL SERVICE EXAMINER SERVICES Page 1 EXHIBIT L Vehicle Inspection and Mechanic Services Deleted -Effective January 1, 2013 EXHIBIT L - VEHICLE INSPECTION AND MECHANIC SERVICES Page 1 EXHIBIT M CPR AND FIRST AID INSTRUCTION SERVICES 1. PURPOSE: The purpose of this CPR and First Aid Instruction Services Exhibit ("Agreement") is to establish the relationship between the RFA and the City for the RFA's provision of CPR and first aid instruction services for the City of Kent. The RFA currently has the facilities and personnel to perform this service and is willing to extend this service to the City. 2. DEFINITIONS. 2.1 "CPR" means the American Heart Association Heartsaver Adult CPR. Cardiopulmonary Resuscitation is the manual application of chest compressions and ventilations to patients in cardiac arrest, done in an effort to maintain viability until advanced help arrives. This procedure is an essential component of basis life support (BLS), basic cardiac life support (BCLS), and advanced cardiac life support (ACLS). 2.2 "AED" means automated external defibrillator which is a portable electronic device that automatically diagnoses the life -threatening cardiac arrhythmias of ventricular fibrillation and ventricular tachycardia in a patient and is able to treat them through defibrillation, the application of electrical therapy which stops the arrhythmia, allowing the heart to reestablish an effective rhythm. 2.3 "First Aid" means the assistance given to any person suffering a sudden illness or injury with care provided to preserve life, prevent the condition from worsening, and/or promote recovery. It includes initial intervention in a serious condition prior to professional medical help being available, as well as the complete treatment of minor conditions, such as applying a plaster to a cut. 2.4 "Designated Site" means the location where CPR and First Aid Instruction Services will be performed. The location may be anywhere that is mutually agreed upon by both parties. 2.5 "Class Roster" means the document used to document the CPR and Fire Aid Instruction information including the location, date, instructor's name and the participants' record of attendance. 3. KENT RFA RESPONSIBILITIES. 3.1 The RFA will be responsible for providing qualified instructors to provide CPR and First Aid instruction to City employees. EXHIBIT M - CPR AND FIRST AID INSTRUCTION SERVICES Page 1 3.2 The RFA will be responsible for providing the facility and all necessary instruction material and equipment. 3.3 The RFA will be required to hold CPR and First Aid instruction classes for City employees on at least a monthly basis provided that at least _ [to be determined] City employees have registered for the class. 3.4 The RFA will ensure that a minimum of 8 and a maximum of 14 City employees are registered for the class before conducting the class. 4. CITY RESPONSIBILITIES. 4.1 The City will be responsible for adhering to all RFA requirements governing the registration and attendance by City employees at the CPR and First Aid instruction classes. 4.2 The City will be responsible for paying the RFA for all services rendered by the RFA under this Agreement pursuant to the terms of this Agreement. 5. HOURS OF WORK. The CPR and First Aid instruction classes will be scheduled during the City's normal work period, which is 8:00 a.m. to 5:00 p.m., Monday through Friday except for City holidays. 6. CHARGES FOR CPR AND FIRST AID INSTRUCTION SERVICES. The City will pay the RFA a flat fee for each participant based on the RFA's rates charged to the public as established through the RFA fee schedule. 7. TERM OF AGREEMENT. This Agreement shall be effective on the date this Agreement is executed by both parties and shall continue unless terminated by either party with thirty (30) days advanced written notice. EXHIBIT M - CPR AND FIRST AID INSTRUCTION SERVICES Page 2