HomeMy WebLinkAboutCAG2021-537 - Original - Department of Ecology - Local Solid Waste Financial Assistance Agreement - 07/01/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Mayor or Designee
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingDate Received: City Attorney:
Comments:
Date Routed: Mayor’s Office City Clerk’s OfficeAgreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Local Business? Yes No*
Business License Verification:
If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Yes In-Process Exempt (KCC 5.01.045)
Notice required prior to disclosure?
Yes No
Contract Number:
This form combines & replaces the Request for Mayor’s Signature and Contract Cover
Sheet forms. (Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 20210513
FOR CITY OF KENT OFFICIAL USE ONLY
Agreement Routing Form
For Approvals, Signatures and Records Management
(Optional)
Basis for Selection of Contractor:
* Memo to Mayor must be attached
Termination Date:
Authorized to Sign:
12/15/21
DATE: December 14, 2021
TO: Kent City Council
SUBJECT: Department of Ecology 2021-2023 Solid Waste
Management Local Solid Waste Financial Assistance
Agreement - Authorize
MOTION: I move to authorize the Mayor to sign the Department of Ecology
Local Solid Waste Financial Assistance Agreement in the amount of
$181,010, subject to final terms and conditions acceptable to the City
Attorney and Public Works Director.
SUMMARY: The Solid Waste Management Local Solid Waste Financial Assistance
Agreement (LSWFA) is a two-year grant funded by the Washington State
Department of Ecology. This grant funds the residential recycling collection events,
multi-family education and outreach, and the cleanup of homeless encampments on
city owned property. The grant requires 25% match from the City of Kent which will
be funded by the King County Solid Waste Division’s Waste Reduction and Recycling
(WRR) grant, Local Hazardous Waste Management Program (LHWMP) grant, and
the Drainage Utility Fund. Matching funds from the WRR and LHWMP grants cannot
be used for homeless encampment cleanup; however, budgeted Drainage Utility
Funds are available for this purpose.
BUDGET IMPACT: The City will receive $181,010 from the Washington State
Department of Ecology, distributed on a cost basis as tasks are completed. The
required 25% match of $60,336.67 will come from the King County Waste
Reduction and Recycling grant, the Local Hazardous Waste Management Program
grant, and the Drainage Utility Fund.
SUPPORTS STRATEGIC PLAN GOAL:
Evolving Infrastructure - Connecting people and places through strategic investments in physical
and technological infrastructure.
Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and
inviting parks and recreation.
ATTACHMENTS:
1.Local Solid Waste Financial Assistance Agreement (PDF)
8.N
Packet Pg. 500
11/15/21 Public Works Committee RECOMMENDED TO
COUNCIL
RESULT: RECOMMENDED TO COUNCIL [UNANIMOUS] Next:
12/14/2021 7:00 PM
MOVER: Marli Larimer, Councilmember
SECONDER:Satwinder Kaur, Councilmember
AYES: Brenda Fincher, Satwinder Kaur, Marli Larimer
8.N
Packet Pg. 501
Agreement No. SWMLSWFA-2021-KentPW-00079
SOLID WASTE MANAGEMENT LOCAL SOLID WASTE FINANCIAL ASSISTANCE AGREEMENT
BETWEEN
THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY
AND
CITY OF KENT
This is a binding Agreement entered into by and between the state of Washington , Department of Ecology, hereinafter
referred to as “ECOLOGY,” and CITY OF KENT, hereinafter referred to as the “RECIPIENT,” to carry out with the
provided funds activities described herein.
IMP City of Kent
GENERAL INFORMATION
Project Title:
Total Cost:
Total Eligible Cost:
Ecology Share:
Recipient Share:
The Effective Date of this Agreement is:
The Expiration Date of this Agreement is no later than:
Project Type:
Project Short Description:
RECIPIENT will spend $241,346.67 to host residential recycling collection events, to assist seniors to recycle more
and do so correctly, and to manage waste from homeless encampments. As a result, RECIPIENT will divert some 605
tons for recycling or reuse, 45 tons of organics for beneficial use, 10 tons of household hazardous waste for proper
disposal, and decrease contamination by about 12 tons, plus properly dispose of 45,000 pounds of waste from
encampments.
Project Long Description:
See the Scope of Work section for more detailed information related to individual Tasks .
Overall Goal:
Provide regional solutions and intergovernmental cooperation ; prevent or minimize environmental contamination through
$241,346.67
$241,346.67
$181,010.00
$60,336.67
07/01/2021
06/30/2023
Planning & Implementation
Page 2 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
planning and project implementation; and comply with state and local solid and hazardous waste management plans and
laws.
Template Version 12/10/2020
Page 3 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
RECIPIENT INFORMATION
Organization Name:
Federal Tax ID:
DUNS Number:
Mailing Address:
Physical Address:
Contacts
Organization Email:
CITY OF KENT
91-6001254
020253613
220 Fourth Ave S
Kent, WA 98032
220 Fourth Ave S
Kent, Washington 98032
tdonati@kentwa.gov
Template Version 12/10/2020
Page 4 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
Tony Donati
Conservation Coordinator
220 Fourth Ave S
Kent, Washington 98032
Email: tdonati@kentwa.gov
Phone: (253) 856-5589
Authorized
Signatory
Corey Frame
Financial Analyst
220 Fourth Ave S
Kent, Washington 98032
Email: cframe@kentwa.gov
Phone: (253) 856-5511
Billing Contact
Project Manager
Authorized
Signatory
Dana L Ralph
Mayor
220 Fourth Ave S
Kent, Washington 98032
Email: dralph@kentwa.gov
Phone: (253) 856-5589
Template Version 12/10/2020
Page 5 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
Contacts
Project
Manager
Financial
Manager
Diana Wadley
PO Box 330316
Shoreline, Washington 98133-9716
Email: dwad461@ecy.wa.gov
Phone: (425) 429-4639
Diana Wadley
PO Box 330316
Shoreline, Washington 98133-9716
Email: dwad461@ecy.wa.gov
Phone: (425) 429-4639
ECOLOGY INFORMATION
Mailing Address:
Physical Address:
Department of Ecology
Solid Waste Management
PO BOX 47600
Olympia, WA 98504-7600
Solid Waste Management
300 Desmond Drive SE
Lacey, WA 98503
Template Version 12/10/2020
Page 6 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
AUTHORIZING SIGNATURES
RECIPIENT agrees to furnish the necessary personnel, equipment, materials, services, and otherwise do all things necessary
for or incidental to the performance of work as set forth in this Agreement.
RECIPIENT acknowledges that they had the opportunity to review the entire Agreement, including all the terms and conditions
of this Agreement, Scope of Work, attachments, and incorporated or referenced documents, as well as all applicable laws,
statutes, rules, regulations, and guidelines mentioned in this Agreement. Furthermore, the RECIPIENT has read, understood,
and accepts all requirements contained within this Agreement.
This Agreement contains the entire understanding between the parties, and there are no other understandings or representations
other than as set forth, or incorporated by reference, herein.
No subsequent modifications or amendments to this agreement will be of any force or effect unless in writing, signed by
authorized representatives of the RECIPIENT and ECOLOGY and made a part of this agreement. ECOLOGY and
RECIPIENT may change their respective staff contacts without the concurrence of either party.
This Agreement shall be subject to the written approval of Ecology’s authorized representative and shall not be binding until so
approved.
The signatories to this Agreement represent that they have the authority to execute this Agreement and bind their respective
organizations to this Agreement.
Washington State
Department of Ecology
Solid Waste Management
Date Date
CITY OF KENT
Laurie Davies
Mayor
Dana L Ralph
By:By:
Template Approved to Form by
Attorney General's Office
Program Manager
Template Version 12/10/2020
12/17/2021
Page 7 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
SCOPE OF WORK
Task Number:1 Task Cost: $171,246.67
Task Title:CROP Recycling Operations
Task Description:
RECIPIENT will host up to 6 large residential recycling collection events and about 16 mini recycling collection events.
Organics, household hazardous waste (HHW), and other hard-to-recycle items will be collected at convenient City locations.
Educational materials, which describe how to reduce waste and recycle more using City-sponsored or private sector recycling
programs, will also be distributed.
Work to be performed:
- Organize, stage, and staff the event, including scheduling and paying vendors.
- Advertisement of the event.
- Distribution of the outreach materials at the event.
- Responsible recycling, reusing, or disposing (such as for some hazardous waste) of the collected materials.
- Calculating and reporting outcomes of each event to ECOLOGY.
Who will perform it:
- Various contractors directly contracting with the City , including one who manages the day-of site operations, and others who
accept materials and shepherd them towards their final beneficial destinations.
- RECIPIENT employees will handle project management , promotion, educational materials creation, and billing.
Expected costs include:
- RECIPIENT employee time to work the event.
- Contractor costs for coordination, promotion, and staffing of the event.
- Additional contractor or service provider costs, including collection and ultimate recycling or reuse vendor costs.
- Printing, ads, and mailing.
In accordance with provisions 3 and 19 of the General Terms and Conditions of this Agreement, RECIPIENT is encouraged to
work with their ECOLOGY grant manager when developing promotional materials , and must provide a draft copy for review
and approval 10 business days prior to production and distribution of materials.
This task will not reimburse costs covered by existing product stewardship organizations (E-Cycle Washington, LightRecycle
Washington, PaintCare, Call2Recycle) or for costs covered by new product stewardship organizations that are fully
implemented during this agreement period.
RECIPIENT is not participating in the PaintCare product stewardship program and will be implementing special collection
events. ECOLOGY encourages RECIPIENT to contact PaintCare to coordinate PaintCare 's presence at events. PaintCare
will take all acceptable products during the event at no charge to the RECIPIENT , resulting in a cost savings to the
RECIPIENT. Local Solid Waste Financial Assistance (LSWFA) will not cover the costs at collection events that are covered
by PaintCare.
Template Version 12/10/2020
Page 8 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
RECIPIENT will credit the grant for any revenue received from the collection of fees or commodity sales of items this task is
directly supporting.
The scope of this task includes recycling activity managed or performed by RECIPIENT at a recycling center such as a transfer
station or drop box location, or at another location. Disposal of any materials collected or advertised as collected for recycling
or reuse or marketed for recycling or reuse under this task is prohibited. RECIPIENT must immediately notify ECOLOGY
when they become aware that disposal of materials collected for recycling or reuse occurred. ECOLOGY may deny new costs
or require RECIPIENT to repay costs already reimbursed or both .
Task Goal Statement:
The goal of this task is to reduce waste going to the landfill and preventing environmental pollution by holding well-organized
collection events.
Task Expected Outcome:
The collection events proposed are expected to net an approximate total of 500 tons of material for recycling, 45 tons of
organics, 10 tons of household hazardous waste, and 90 tons of items for reuse. These metrics represent the percentage of the
task's total overall cost that is supported by the Ecology Share plus Recipient Share under this Agreement .
Recipient Task Coordinator: Tony Donati
Deliverables
CROP Recycling Operations
Number Description Due Date
1.1 Task Expected Outcomes are the deliverables and achieved incrementally
throughout the biennium.
Template Version 12/10/2020
Page 9 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
SCOPE OF WORK
Task Number: 2 Task Cost: $10,100.00
Task Title: CROP Residential Recycling/Waste Prevention
Task Description:
RECIPIENT, though the assistance of a consultant, will promote proper recycling in senior living residences to increase
recycling and reduce contamination in recycling containers.
Work to be performed by the consultant:
- Work with the hauler and RECIPIENT to identify properties to target.
- Analyze existing service levels (noting amount of recycling in pounds) and amount of recycling contamination (in pounds) in
the properties (photos are encouraged, as they can be useful during custom outreach).
- Work with hauler and property managers to right-size bins, update signage, and locate bins well (i.e. ensure a trash bin is near
any recycle or organics bin).
- Conduct outreach to property managers, maintenance workers, and residents, which may include but is not limited to:
-- Personalized mailers sent after audits.
-- Signage.
-- Social media for messaging to reflect specific problem areas observed.
RECIPIENT will contract for assistance with this task in accordance with Part 10 General Terms and Conditions. RECIPIENT
must provide a copy of the signed contract to ECOLOGY prior to ECOLOGY approval for reimbursement of contractor
costs. Reimbursement for costs incurred by contractors to implement work identified in this task are subject to the same
eligibility and reimbursement requirements as the RECIPIENT, and require ECOLOGY approval.
In accordance with provisions 3 and 19 of the General Terms and Conditions of this Agreement, RECIPIENT is encouraged to
work with their ECOLOGY grant manager when developing promotional materials, and must provide a draft copy for review
and approval 10 business days prior to production and distribution of materials.
Items that are considered entertainment are not eligible for reimbursement such as gift cards and movie tickets. LSWFA allows
outreach items that meet the following criteria:
1. Pre-approved by ECOLOGY.
2. Relevant to the task and support the task’s message.
3. Promote an environmental action.
4. Received by a “participant” in the LSWFA program or task.
5. Minimal in cost.
EXPECTED TASK COSTS
Costs eligible for reimbursement with supporting documentation include but are not limited to:
- Contractor employee time and costs necessary to complete this task.
- Creation and production of educational materials.
- RECIPIENT employee time to administer this task.
- Costs not listed here but pre-approved in writing by ECOLOGY.
Template Version 12/10/2020
Page 10 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
Costs not eligible for reimbursement:
- Overtime compensation (all hours are calculated at the regular rate of pay).
- Receptacles placed for the purpose of collecting landfill-bound materials on a long-term basis.
- Costs not specifically identified in the task's scope of work or pre-approved in writing by ECOLOGY.
Task Goal Statement:
The goal of this task is to increase the environmental benefit of recycling by decreasing contamination of recyclables, and by
increasing the amount of proper recyclables collected.
Task Expected Outcome:
With the Task Cost, RECIPIENT expects to reduce contamination by about 12 tons across the targeted properties, and to
increase recycling by 15 tons.
To estimate pounds of contamination reduced , RECIPIENT, with the help of its consultant, will perform initial container checks
to estimate contamination, and then compare that to contamination seen in subsequent check(s) after outreach has been
performed. Data will include a visual estimate of percent of contamination by volume, the overall fullness of the container, the
container size, and the frequency of container service. Then the volume will be converted to weight, and an estimate of pounds
decreased over a period of time (assuming sustained behavior change) may be extrapolated. RECIPIENT is encouraged to see
Appendix E of the 21-23 LSWFA Guidelines for further methodology possibilities and suggested volume to weight
conversions.
For estimating the increase in weight of recyclables collected, the consultant will use the same kinds of measurements during the
initial and follow-up audits of bins and service levels to determine the approximate change on a quarterly basis.
Recipient Task Coordinator: Tony Donati
Deliverables
CROP Residential Recycling/Waste Prevention
Number Description Due Date
2.1 Task Expected Outcomes are the deliverables and achieved incrementally
throughout the biennium.
Template Version 12/10/2020
Page 11 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
SCOPE OF WORK
Task Number:3 Task Cost: $60,000.00
Task Title:Homeless Encampment Response
Task Description:
ACTIVITY – CLEANUP
RECIPIENT employees will coordinate with other departments and local agencies to cleanup active and or abandoned
encampments and continue to keep them clean. RECIPIENT employees may investigate active and or abandoned
encampments to assess and prioritize cleanup. Cleanup and disposal are eligible on publicly-owned sites/locations only.
RECIPIENT may contract for assistance with this task. Reimbursement for costs incurred by contractors to perform work
identified in this task are subject to the same eligibility and reimbursement requirements as the RECIPIENT, and require
ECOLOGY approval.
RECIPIENT is encouraged to review the Master Contract provided by Department of Enterprise Services (DES) for
information about vendors with experience to cleanup and dispose of materials that meet the RECIPIENT’s specific
circumstances and need.
ACTIVITY – INFRASTRUCTURE, PURCHASED SERVICES
RECIPIENT may purchase services to provide portable toilets and or garbage collection at shelter -in place locations and other
locations where the RECIPIENT has previously assessed these services are practical .
RECIPIENT employees and or contractors will investigate active encampments to assess the level of infrastructure needed .
EXPECTED TASK COSTS
Costs eligible for reimbursement with supporting documentation include:
- Contracts, purchased services identified in the scope of work.
- Supplies for cleanup: bags, protective gear.
- Cleanup costs: time, transportation, and disposal of materials from encampments.
- Time: planning/coordination of cleanup.
- Costs not listed here but pre-approved in writing by ECOLOGY.
Costs not eligible for reimbursement
- Overtime compensation (all hours are calculated at the regular rate of pay).
- Costs not specifically identified or pre-approved in writing by ECOLOGY.
Task Goal Statement:
The goal of the task is to protect the environment through cleanup and prevent continued environmental harm at encampments.
Task Expected Outcome:
RECIPIENT will track and report the pounds of garbage cleaned and properly disposed .
Template Version 12/10/2020
Page 12 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
Anticipating multiple cleanups at the same encampment, RECIPIENT will track and report quarterly, the number of
encampments cleaned and the number of cleanups performed at each encampment.
RECIPIENT estimates:
- 15,000 pounds of garbage are cleaned up from 10 encampments and properly disposed.
- 30,000 pounds of garbage are prevented from improper disposal because garbage collection containers were installed at 5
active encampments and regularly serviced.
- 55 cleanups are performed at 10 encampments (includes multiple cleanups at the same encampments).
Recipient Task Coordinator: Tony Donati
Deliverables
Homeless Encampment Response
Number Description Due Date
3.1 Task Expected Outcomes are the deliverables and achieved incrementally
throughout the biennium.
Template Version 12/10/2020
Page 13 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
BUDGET
Funding Distribution EG220156
NOTE: The above funding distribution number is used to identify this specific agreement and budget on payment
remittances and may be referenced on other communications from ECOLOGY. Your agreement may have multiple
funding distribution numbers to identify each budget.
Title:
State
Model Toxics Control Operating Account (MTCOA)
100%
Local Solid Waste Financial Assistance
Type:
Funding Source %:
Description:
Fund:
Approved Indirect Costs Rate:
Recipient Match %:
InKind Interlocal Allowed:
InKind Other Allowed:
Is this Funding Distribution used to match a federal grant? No
Approved State Indirect Rate: 30%
25%
No
No
Funding Title:
Funding Source:
Funding Expiration Date:
Funding Type:
Funding Effective Date:
City of Kent
07/01/2021 06/30/2023
Grant
City of Kent Task Total
CROP Recycling Operations 171,246.67$
CROP Residential Recycling/Waste Prevention 10,100.00$
Homeless Encampment Response 60,000.00$
241,346.67$Total:
Template Version 12/10/2020
Page 14 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
Funding Distribution Summary
Recipient / Ecology Share
Recipient Share Ecology Share TotalRecipient Match %Funding Distribution Name
$$$%181,010.00 241,346.6760,336.6725.00City of Kent
Total $$60,336.67 181,010.00 $241,346.67
AGREEMENT SPECIFIC TERMS AND CONDITIONS
N/A
SPECIAL TERMS AND CONDITIONS
If the scope of this Agreement includes recycling activity managed or performed by the RECIPIENT at a recycling center (such
as a transfer station or drop box location) or other locations, Ecology will not reimburse disposal costs for materials collected
or advertised as collected for recycling/reuse or marketed for recycling/reuse under this Agreement, unless approved in writing
by Ecology. RECIPIENT must immediately notify ECOLOGY when the RECIPIENT becomes aware that disposal of
materials occurred or may occur due to the market conditions for recycled/reused materials. ECOLOGY may deny new costs
or require repayment of costs already reimbursed or remove the task from the Agreement or terminate the Agreement .
Ecology will conduct a risk assessment of all Local Solid Waste Financial Assistance recipients . The level of risk determines the
level of oversight required by Ecology throughout the biennium. If the RECIPIENT’s performance or project circumstances
change, Ecology may reassess risk and notify the RECIPIENT of any changes to administrative requirements .
RECIPIENT shall update the Spending Plan and Outcomes Data Collection form at least quarterly . The Spending Plan and
Outcomes Data Collection form must be completed concurrent with the submittal of each payment Request/Progress Report.
RECIPIENT shall report outcomes in a manner consistent with instructions in the Local Solid Waste Financial Assistance
guidelines.
RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement , all financial (including payment
requests), performance, and other reports required by this Agreement. Ecology shall have the right to deny reimbursement of
payment requests received after this date.
GENERAL FEDERAL CONDITIONS
If a portion or all of the funds for this agreement are provided through federal funding sources or this agreement is
used to match a federal grant award, the following terms and conditions apply to you.
A. CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION:
1.The RECIPIENT/CONTRACTOR, by signing this agreement, certifies that it is not suspended, debarred, proposed for
debarment, declared ineligible or otherwise excluded from contracting with the federal government, or from receiving
contracts paid for with federal funds. If the RECIPIENT/CONTRACTOR is unable to certify to the statements
Template Version 12/10/2020
Page 15 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
contained in the certification, they must provide an explanation as to why they cannot.
2.The RECIPIENT/CONTRACTOR shall provide immediate written notice to ECOLOGY if at any time the
RECIPIENT/CONTRACTOR learns that its certification was erroneous when submitted or had become erroneous by
reason of changed circumstances.
3.The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set
out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact
ECOLOGY for assistance in obtaining a copy of those regulations .
4.The RECIPIENT/CONTRACTOR agrees it shall not knowingly enter into any lower tier covered transaction with a
person who is proposed for debarment under the applicable Code of Federal Regulations, debarred, suspended,
declared ineligible, or voluntarily excluded from participation in this covered transaction.
5.The RECIPIENT/CONTRACTOR further agrees by signing this agreement , that it will include this clause titled
“CERTIFICATION REGARDING SUSPENSION, DEBARMENT, INELIGIBILITY OR VOLUNTARY
EXCLUSION” without modification in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
6.Pursuant to 2CFR180.330, the RECIPIENT/CONTRACTOR is responsible for ensuring that any lower tier covered
transaction complies with certification of suspension and debarment requirements.
7.RECIPIENT/CONTRACTOR acknowledges that failing to disclose the information required in the Code of Federal
Regulations may result in the delay or negation of this funding agreement, or pursuance of legal remedies, including
suspension and debarment.
8.RECIPIENT/CONTRACTOR agrees to keep proof in its agreement file , that it, and all lower tier recipients or
contractors, are not suspended or debarred, and will make this proof available to ECOLOGY before requests for
reimbursements will be approved for payment. RECIPIENT/CONTRACTOR must run a search in
<http://www.sam.gov> and print a copy of completed searches to document proof of compliance.
B. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT (FFATA) REPORTING
REQUIREMENTS:
CONTRACTOR/RECIPIENT must complete the FFATA Data Collection Form (ECY 070-395) and return it with the
signed agreement to ECOLOGY.
Any CONTRACTOR/RECIPIENT that meets each of the criteria below must report compensation for its five
top executives using the FFATA Data Collection Form .
·Receives more than $25,000 in federal funds under this award.
·Receives more than 80 percent of its annual gross revenues from federal funds.
·Receives more than $25,000,000 in annual federal funds.
Ecology will not pay any invoices until it has received a completed and signed FFATA Data Collection Form . Ecology is
required to report the FFATA information for federally funded agreements , including the required DUNS number, at
www.fsrs.gov <http://www.fsrs.gov/> within 30 days of agreement signature. The FFATA information will be available to
the public at www.usaspending.gov <http://www.usaspending.gov/>.
For more details on FFATA requirements, see www.fsrs.gov <http://www.fsrs.gov/>.
C. FEDERAL FUNDING PROHIBITION ON CERTAIN TELECOMMUNICATIONS OR VIDEO SURVEILLANCE
Template Version 12/10/2020
Page 16 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
SERVICES OR EQUIPMENT:
As required by 2 CFR 200.216, federal grant or loan recipients and subrecipients are prohibited from obligating or expending
loan or grant funds to:
1.Procure or obtain;
2.Extend or renew a contract to procure or obtain; or
3.Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that use
covered telecommunications equipment, video surveillance services or services as a substantial or essential component
of any system, or as critical technology as part of any system. As described in Public Law 115-232
<https://www.govinfo.gov/content/pkg/PLAW-115publ232/pdf/PLAW-115publ232.pdf>, section 889, covered
telecommunications equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE
Corporation (or any subsidiary or affiliate of such entities ).
Recipients, subrecipients, and borrowers also may not use federal funds to purchase certain prohibited equipment, systems, or
services, including equipment, systems, or services produced or provided by entities identified in section 889, are recorded in
the System for Award Management (SAM) <https://sam.gov/SAM/> exclusion list.
Template Version 12/10/2020
Page 17 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
GENERAL TERMS AND CONDITIONS
Pertaining to Grant and Loan Agreements With the state of Washington, Department of Ecology
GENERAL TERMS AND CONDITIONS
For DEPARTMENT OF ECOLOGY GRANTS and LOANS
06/24/2021 Version
1. ADMINISTRATIVE REQUIREMENTS
a) RECIPIENT shall follow the "Administrative Requirements for Recipients of Ecology Grants and Loans – EAGL Edition ."
(https://fortress.wa.gov/ecy/publications/SummaryPages/1701004.html)
b) RECIPIENT shall complete all activities funded by this Agreement and be fully responsible for the proper management of all
funds and resources made available under this Agreement .
c) RECIPIENT agrees to take complete responsibility for all actions taken under this Agreement , including ensuring all
subgrantees and contractors comply with the terms and conditions of this Agreement . ECOLOGY reserves the right to request
proof of compliance by subgrantees and contractors.
d) RECIPIENT’s activities under this Agreement shall be subject to the review and approval by ECOLOGY for the extent and
character of all work and services.
2. AMENDMENTS AND MODIFICATIONS
This Agreement may be altered, amended, or waived only by a written amendment executed by both parties. No subsequent
modification(s) or amendment(s) of this Agreement will be of any force or effect unless in writing and signed by authorized
representatives of both parties. ECOLOGY and the RECIPIENT may change their respective staff contacts and administrative
information without the concurrence of either party.
3. ACCESSIBILITY REQUIREMENTS FOR COVERED TECHNOLOGY
The RECIPIENT must comply with the Washington State Office of the Chief Information Officer , OCIO Policy no. 188,
Accessibility (https://ocio.wa.gov/policy/accessibility) as it relates to “covered technology.” This requirement applies to all
products supplied under the Agreement , providing equal access to information technology by individuals with disabilities,
including and not limited to web sites/pages, web-based applications, software systems, video and audio content, and electronic
documents intended for publishing on Ecology’s public web site .
4. ARCHAEOLOGICAL AND CULTURAL RESOURCES
RECIPIENT shall take all reasonable action to avoid, minimize, or mitigate adverse effects to archaeological and historic
archaeological sites, historic buildings/structures, traditional cultural places, sacred sites, or other cultural resources, hereby
referred to as Cultural Resources.
The RECIPIENT must agree to hold harmless ECOLOGY in relation to any claim related to Cultural Resources discovered ,
disturbed, or damaged due to the RECIPIENT’s project funded under this Agreement .
RECIPIENT shall:
a) Contact the ECOLOGY Program issuing the grant or loan to discuss any Cultural Resources requirements for their project :
• Cultural Resource Consultation and Review should be initiated early in the project planning process and must be completed
prior to expenditure of Agreement funds as required by applicable State and Federal requirements .
* For state funded construction, demolition, or land acquisitions, comply with Governor Executive Order 21-02, Archaeological
and Cultural Resources.
Template Version 12/10/2020
Page 18 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
• For projects with any federal involvement, comply with the National Historic Preservation Act of 1966 (Section 106).
b) If required by the ECOLOGY Program, submit an Inadvertent Discovery Plan (IDP) to ECOLOGY prior to implementing
any project that involves field activities. ECOLOGY will provide the IDP form.
RECIPIENT shall:
• Keep the IDP at the project site.
• Make the IDP readily available to anyone working at the project site .
• Discuss the IDP with staff, volunteers, and contractors working at the project site.
• Implement the IDP when Cultural Resources or human remains are found at the project site .
c) If any Cultural Resources are found while conducting work under this Agreement , follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the ECOLOGY Program, who will notify the Department of Archaeology and Historic
Preservation at (360) 586-3065, any affected Tribe, and the local government.
d) If any human remains are found while conducting work under this Agreement , follow the protocol outlined in the project
IDP.
• Immediately stop work and notify the local Law Enforcement Agency or Medical Examiner /Coroner’s Office, the
Department of Archaeology and Historic Preservation at (360) 790-1633, and then the ECOLOGY Program.
e) Comply with RCW 27.53, RCW 27.44, and RCW 68.50.645, and all other applicable local, state, and federal laws
protecting Cultural Resources and human remains.
5. ASSIGNMENT
No right or claim of the RECIPIENT arising under this Agreement shall be transferred or assigned by the RECIPIENT .
6. COMMUNICATION
RECIPIENT shall make every effort to maintain effective communications with the RECIPIENT 's designees, ECOLOGY, all
affected local, state, or federal jurisdictions, and any interested individuals or groups.
7. COMPENSATION
a) Any work performed prior to effective date of this Agreement will be at the sole expense and risk of the RECIPIENT .
ECOLOGY must sign the Agreement before any payment requests can be submitted .
b) Payments will be made on a reimbursable basis for approved and completed work as specified in this Agreement .
c) RECIPIENT is responsible to determine if costs are eligible. Any questions regarding eligibility should be clarified with
ECOLOGY prior to incurring costs. Costs that are conditionally eligible require approval by ECOLOGY prior to expenditure .
d) RECIPIENT shall not invoice more than once per month unless agreed on by ECOLOGY .
e) ECOLOGY will not process payment requests without the proper reimbursement forms , Progress Report and supporting
documentation. ECOLOGY will provide instructions for submitting payment requests .
f) ECOLOGY will pay the RECIPIENT thirty (30) days after receipt of a properly completed request for payment.
g) RECIPIENT will receive payment through Washington State’s Office of Financial Management’s Statewide Payee Desk .
To receive payment you must register as a statewide vendor by submitting a statewide vendor registration form and an IRS W -9
form at website, https://ofm.wa.gov/it-systems/statewide-vendorpayee-services. If you have questions about the vendor
registration process, you can contact Statewide Payee Help Desk at (360) 407-8180 or email PayeeRegistration@ofm.wa.gov.
h) ECOLOGY may, at its sole discretion, withhold payments claimed by the RECIPIENT if the RECIPIENT fails to
satisfactorily comply with any term or condition of this Agreement .
i) Monies withheld by ECOLOGY may be paid to the RECIPIENT when the work described herein , or a portion thereof, has
been completed if, at ECOLOGY's sole discretion, such payment is reasonable and approved according to this Agreement , as
appropriate, or upon completion of an audit as specified herein.
Template Version 12/10/2020
Page 19 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
j) RECIPIENT must submit within thirty (30) days after the expiration date of this Agreement, all financial, performance, and
other reports required by this Agreement. Failure to comply may result in delayed reimbursement.
8. COMPLIANCE WITH ALL LAWS
RECIPIENT agrees to comply fully with all applicable federal, state and local laws, orders, regulations, and permits related to
this Agreement, including but not limited to:
a) RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of
Washington which affect wages and job safety .
b) RECIPIENT agrees to be bound by all applicable federal and state laws , regulations, and policies against discrimination.
c) RECIPIENT certifies full compliance with all applicable state industrial insurance requirements .
d) RECIPIENT agrees to secure and provide assurance to ECOLOGY that all the necessary approvals and permits required
by authorities having jurisdiction over the project are obtained. RECIPIENT must include time in their project timeline for the
permit and approval processes.
ECOLOGY shall have the right to immediately terminate for cause this Agreement as provided herein if the RECIPIENT fails to
comply with above requirements.
If any provision of this Agreement violates any statute or rule of law of the state of Washington , it is considered modified to
conform to that statute or rule of law.
9. CONFLICT OF INTEREST
RECIPIENT and ECOLOGY agree that any officer, member, agent, or employee, who exercises any function or responsibility
in the review, approval, or carrying out of this Agreement, shall not have any personal or financial interest, direct or indirect, nor
affect the interest of any corporation, partnership, or association in which he/she is a part, in this Agreement or the proceeds
thereof.
10. CONTRACTING FOR GOODS AND SERVICES
RECIPIENT may contract to buy goods or services related to its performance under this Agreement . RECIPIENT shall award
all contracts for construction, purchase of goods, equipment, services, and professional architectural and engineering services
through a competitive process, if required by State law. RECIPIENT is required to follow procurement procedures that ensure
legal, fair, and open competition.
RECIPIENT must have a standard procurement process or follow current state procurement procedures . RECIPIENT may be
required to provide written certification that they have followed their standard procurement procedures and applicable state law
in awarding contracts under this Agreement .
ECOLOGY reserves the right to inspect and request copies of all procurement documentation , and review procurement
practices related to this Agreement. Any costs incurred as a result of procurement practices not in compliance with state
procurement law or the RECIPIENT's normal procedures may be disallowed at ECOLOGY’s sole discretion .
11. DISPUTES
When there is a dispute with regard to the extent and character of the work, or any other matter related to this Agreement the
determination of ECOLOGY will govern, although the RECIPIENT shall have the right to appeal decisions as provided for
below:
a) RECIPIENT notifies the funding program of an appeal request .
b) Appeal request must be in writing and state the disputed issue(s).
c) RECIPIENT has the opportunity to be heard and offer evidence in support of its appeal .
d) ECOLOGY reviews the RECIPIENT’s appeal.
e) ECOLOGY sends a written answer within ten (10) business days, unless more time is needed, after concluding the review.
Template Version 12/10/2020
Page 20 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
The decision of ECOLOGY from an appeal will be final and conclusive , unless within thirty (30) days from the date of such
decision, the RECIPIENT furnishes to the Director of ECOLOGY a written appeal. The decision of the Director or duly
authorized representative will be final and conclusive.
The parties agree that this dispute process will precede any action in a judicial or quasi-judicial tribunal.
Appeals of the Director's decision will be brought in the Superior Court of Thurston County . Review of the Director’s decision
will not be taken to Environmental and Land Use Hearings Office .
Pending final decision of a dispute, the RECIPIENT agrees to proceed diligently with the performance of this Agreement and in
accordance with the decision rendered.
Nothing in this Agreement will be construed to limit the parties’ choice of another mutually acceptable method , in addition to the
dispute resolution procedure outlined above.
12. ENVIRONMENTAL DATA STANDARDS
a) RECIPIENT shall prepare a Quality Assurance Project Plan (QAPP) for a project that collects or uses environmental
measurement data. RECIPIENTS unsure about whether a QAPP is required for their project shall contact the ECOLOGY
Program issuing the grant or loan. If a QAPP is required, the RECIPIENT shall:
• Use ECOLOGY’s QAPP Template/Checklist provided by the ECOLOGY, unless ECOLOGY Quality Assurance (QA)
officer or the Program QA coordinator instructs otherwise.
• Follow ECOLOGY’s Guidelines for Preparing Quality Assurance Project Plans for Environmental Studies , July 2004
(Ecology Publication No. 04-03-030).
• Submit the QAPP to ECOLOGY for review and approval before the start of the work .
b) RECIPIENT shall submit environmental data that was collected on a project to ECOLOGY using the Environmental
Information Management system (EIM), unless the ECOLOGY Program instructs otherwise. The RECIPIENT must confirm
with ECOLOGY that complete and correct data was successfully loaded into EIM , find instructions at:
http://www.ecy.wa.gov/eim.
c) RECIPIENT shall follow ECOLOGY’s data standards when Geographic Information System (GIS) data is collected and
processed. Guidelines for Creating and Accessing GIS Data are available at :
https://ecology.wa.gov/Research-Data/Data-resources/Geographic-Information-Systems-GIS/Standards. RECIPIENT, when
requested by ECOLOGY, shall provide copies to ECOLOGY of all final GIS data layers, imagery, related tables, raw data
collection files, map products, and all metadata and project documentation.
13. GOVERNING LAW
This Agreement will be governed by the laws of the State of Washington , and the venue of any action brought hereunder will be
in the Superior Court of Thurston County.
14. INDEMNIFICATION
ECOLOGY will in no way be held responsible for payment of salaries , consultant's fees, and other costs related to the project
described herein, except as provided in the Scope of Work.
To the extent that the Constitution and laws of the State of Washington permit , each party will indemnify and hold the other
harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of
that party or that party's agents or employees arising out of this Agreement .
15. INDEPENDENT STATUS
The employees, volunteers, or agents of each party who are engaged in the performance of this Agreement will continue to be
employees, volunteers, or agents of that party and will not for any purpose be employees, volunteers, or agents of the other
party.
Template Version 12/10/2020
Page 21 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
16. KICKBACKS
RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this Agreement to give up
any part of the compensation to which he/she is otherwise entitled to or receive any fee, commission, or gift in return for award
of a subcontract hereunder.
17. MINORITY AND WOMEN’S BUSINESS ENTERPRISES (MWBE)
RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned
(WBE) businesses in purchases and contracts initiated under this Agreement .
Contract awards or rejections cannot be made based on MWBE participation; however, the RECIPIENT is encouraged to
take the following actions, when possible, in any procurement under this Agreement :
a) Include qualified minority and women's businesses on solicitation lists whenever they are potential sources of goods or
services.
b) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation
by qualified minority and women's businesses.
c) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and
women's businesses.
d) Use the services and assistance of the Washington State Office of Minority and Women 's Business Enterprises (OMWBE)
(866-208-1064) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate.
18. ORDER OF PRECEDENCE
In the event of inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving
precedence in the following order: (a) applicable federal and state statutes and regulations; (b) The Agreement; (c) Scope of
Work; (d) Special Terms and Conditions; (e) Any provisions or terms incorporated herein by reference, including the
"Administrative Requirements for Recipients of Ecology Grants and Loans"; (f) Ecology Funding Program Guidelines; and (g)
General Terms and Conditions.
19. PRESENTATION AND PROMOTIONAL MATERIALS
ECOLOGY reserves the right to approve RECIPIENT’s communication documents and materials related to the fulfillment of
this Agreement:
a) If requested, RECIPIENT shall provide a draft copy to ECOLOGY for review and approval ten (10) business days prior to
production and distribution.
b) RECIPIENT shall include time for ECOLOGY’s review and approval process in their project timeline .
c) If requested, RECIPIENT shall provide ECOLOGY two (2) final copies and an electronic copy of any tangible products
developed.
Copies include any printed materials, and all tangible products developed such as brochures, manuals, pamphlets, videos, audio
tapes, CDs, curriculum, posters, media announcements, or gadgets with a message, such as a refrigerator magnet, and any
online communications, such as web pages, blogs, and twitter campaigns. If it is not practical to provide a copy, then the
RECIPIENT shall provide a description (photographs, drawings, printouts, etc.) that best represents the item.
Any communications intended for public distribution that uses ECOLOGY’s logo shall comply with ECOLOGY’s graphic
requirements and any additional requirements specified in this Agreement . Before the use of ECOLOGY’s logo contact
ECOLOGY for guidelines.
RECIPIENT shall acknowledge in the communications that funding was provided by ECOLOGY .
20. PROGRESS REPORTING
Template Version 12/10/2020
Page 22 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
a) RECIPIENT must satisfactorily demonstrate the timely use of funds by submitting payment requests and progress reports to
ECOLOGY. ECOLOGY reserves the right to amend or terminate this Agreement if the RECIPIENT does not document
timely use of funds.
b) RECIPIENT must submit a progress report with each payment request . Payment requests will not be processed without a
progress report. ECOLOGY will define the elements and frequency of progress reports .
c) RECIPIENT shall use ECOLOGY’s provided progress report format.
d) Quarterly progress reports will cover the periods from January 1 through March 31, April 1 through June 30, July 1 through
September 30, and October 1 through December 31. Reports shall be submitted within thirty (30) days after the end of the
quarter being reported.
e) RECIPIENT must submit within thirty (30) days of the expiration date of the project, unless an extension has been approved
by ECOLOGY, all financial, performance, and other reports required by the Agreement and funding program guidelines .
RECIPIENT shall use the ECOLOGY provided closeout report format.
21. PROPERTY RIGHTS
a) Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property
under this Agreement, the RECIPIENT may copyright or patent the same but ECOLOGY retains a royalty free , nonexclusive,
and irrevocable license to reproduce, publish, recover, or otherwise use the material(s) or property, and to authorize others to
use the same for federal, state, or local government purposes.
b) Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish ECOLOGY information ;
present papers, lectures, or seminars involving information supplied by ECOLOGY; or use logos, reports, maps, or other data
in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to ECOLOGY.
c) Presentation and Promotional Materials. ECOLOGY shall have the right to use or reproduce any printed or graphic
materials produced in fulfillment of this Agreement , in any manner ECOLOGY deems appropriate. ECOLOGY shall
acknowledge the RECIPIENT as the sole copyright owner in every use or reproduction of the materials .
d) Tangible Property Rights. ECOLOGY's current edition of "Administrative Requirements for Recipients of Ecology Grants
and Loans," shall control the use and disposition of all real and personal property purchased wholly or in part with funds
furnished by ECOLOGY in the absence of state and federal statutes , regulations, or policies to the contrary, or upon specific
instructions with respect thereto in this Agreement .
e) Personal Property Furnished by ECOLOGY. When ECOLOGY provides personal property directly to the RECIPIENT
for use in performance of the project, it shall be returned to ECOLOGY prior to final payment by ECOLOGY . If said property
is lost, stolen, or damaged while in the RECIPIENT's possession, then ECOLOGY shall be reimbursed in cash or by setoff by
the RECIPIENT for the fair market value of such property .
f) Acquisition Projects. The following provisions shall apply if the project covered by this Agreement includes funds for the
acquisition of land or facilities:
1. RECIPIENT shall establish that the cost is fair value and reasonable prior to disbursement of funds provided for in this
Agreement.
2. RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of
funds provided by this Agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and
attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses intended by
this Agreement.
g) Conversions. Regardless of the Agreement expiration date , the RECIPIENT shall not at any time convert any equipment ,
property, or facility acquired or developed under this Agreement to uses other than those for which assistance was originally
approved without prior written approval of ECOLOGY. Such approval may be conditioned upon payment to ECOLOGY of
that portion of the proceeds of the sale, lease, or other conversion or encumbrance which monies granted pursuant to this
Agreement bear to the total acquisition, purchase, or construction costs of such property.
Template Version 12/10/2020
Page 23 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
22. RECORDS, AUDITS, AND INSPECTIONS
RECIPIENT shall maintain complete program and financial records relating to this Agreement , including any engineering
documentation and field inspection reports of all construction work accomplished.
All records shall:
a) Be kept in a manner which provides an audit trail for all expenditures.
b) Be kept in a common file to facilitate audits and inspections.
c) Clearly indicate total receipts and expenditures related to this Agreement .
d) Be open for audit or inspection by ECOLOGY, or by any duly authorized audit representative of the State of Washington ,
for a period of at least three (3) years after the final grant payment or loan repayment, or any dispute resolution hereunder.
RECIPIENT shall provide clarification and make necessary adjustments if any audits or inspections identify discrepancies in the
records.
ECOLOGY reserves the right to audit, or have a designated third party audit, applicable records to ensure that the state has
been properly invoiced. Any remedies and penalties allowed by law to recover monies determined owed will be enforced.
Repetitive instances of incorrect invoicing or inadequate records may be considered cause for termination.
All work performed under this Agreement and any property and equipment purchased shall be made available to ECOLOGY
and to any authorized state, federal or local representative for inspection at any time during the course of this Agreement and for
at least three (3) years following grant or loan termination or dispute resolution hereunder.
RECIPIENT shall provide right of access to ECOLOGY, or any other authorized representative, at all reasonable times, in
order to monitor and evaluate performance, compliance, and any other conditions under this Agreement .
23. RECOVERY OF FUNDS
The right of the RECIPIENT to retain monies received as reimbursement payments is contingent upon satisfactory performance
of this Agreement and completion of the work described in the Scope of Work .
All payments to the RECIPIENT are subject to approval and audit by ECOLOGY , and any unauthorized expenditure(s) or
unallowable cost charged to this Agreement shall be refunded to ECOLOGY by the RECIPIENT .
RECIPIENT shall refund to ECOLOGY the full amount of any erroneous payment or overpayment under this Agreement .
RECIPIENT shall refund by check payable to ECOLOGY the amount of any such reduction of payments or repayments within
thirty (30) days of a written notice. Interest will accrue at the rate of twelve percent (12%) per year from the time ECOLOGY
demands repayment of funds.
Any property acquired under this Agreement , at the option of ECOLOGY, may become ECOLOGY's property and the
RECIPIENT's liability to repay monies will be reduced by an amount reflecting the fair value of such property.
24. SEVERABILITY
If any provision of this Agreement or any provision of any document incorporated by reference shall be held invalid , such
invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision , and to
this end the provisions of this Agreement are declared to be severable .
25. STATE ENVIRONMENTAL POLICY ACT (SEPA)
RECIPIENT must demonstrate to ECOLOGY’s satisfaction that compliance with the requirements of the State Environmental
Policy Act (Chapter 43.21C RCW and Chapter 197-11 WAC) have been or will be met. Any reimbursements are subject to
this provision.
26. SUSPENSION
When in the best interest of ECOLOGY, ECOLOGY may at any time, and without cause, suspend this Agreement or any
portion thereof for a temporary period by written notice from ECOLOGY to the RECIPIENT . RECIPIENT shall resume
performance on the next business day following the suspension period unless another day is specified by ECOLOGY.
Template Version 12/10/2020
Page 24 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
27. SUSTAINABLE PRACTICES
In order to sustain Washington’s natural resources and ecosystems , the RECIPIENT is fully encouraged to implement
sustainable practices and to purchase environmentally preferable products under this Agreement .
a) Sustainable practices may include such activities as: use of clean energy, use of double-sided printing, hosting low impact
meetings, and setting up recycling and composting programs.
b) Purchasing may include such items as: sustainably produced products and services, EPEAT registered computers and
imaging equipment, independently certified green cleaning products, remanufactured toner cartridges, products with reduced
packaging, office products that are refillable , rechargeable, and recyclable, 100% post-consumer recycled paper, and toxic free
products.
For more suggestions visit ECOLOGY’s web page, Green Purchasing,
https://ecology.wa.gov/Regulations-Permits/Guidance-technical-assistance/Sustainable-purchasing.
28. TERMINATION
a) For Cause
ECOLOGY may terminate for cause this Agreement with a seven (7) calendar days prior written notification to the
RECIPIENT, at the sole discretion of ECOLOGY, for failing to perform an Agreement requirement or for a material breach of
any term or condition. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs
incurred in accordance with the terms of this Agreement prior to the effective date of termination .
Failure to Commence Work. ECOLOGY reserves the right to terminate this Agreement if RECIPIENT fails to commence work
on the project funded within four (4) months after the effective date of this Agreement, or by any date mutually agreed upon in
writing for commencement of work, or the time period defined within the Scope of Work .
Non-Performance. The obligation of ECOLOGY to the RECIPIENT is contingent upon satisfactory performance by the
RECIPIENT of all of its obligations under this Agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of
ECOLOGY, to perform any obligation required of it by this Agreement , ECOLOGY may refuse to pay any further funds,
terminate in whole or in part this Agreement, and exercise any other rights under this Agreement .
Despite the above, the RECIPIENT shall not be relieved of any liability to ECOLOGY for damages sustained by ECOLOGY
and the State of Washington because of any breach of this Agreement by the RECIPIENT . ECOLOGY may withhold
payments for the purpose of setoff until such time as the exact amount of damages due ECOLOGY from the RECIPIENT is
determined.
b) For Convenience
ECOLOGY may terminate for convenience this Agreement , in whole or in part, for any reason when it is the best interest of
ECOLOGY, with a thirty (30) calendar days prior written notification to the RECIPIENT, except as noted below. If this
Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the
terms of this Agreement prior to the effective date of termination .
Non-Allocation of Funds. ECOLOGY’s ability to make payments is contingent on availability of funding . In the event funding
from state, federal or other sources is withdrawn, reduced, or limited in any way after the effective date and prior to the
completion or expiration date of this Agreement, ECOLOGY, at its sole discretion, may elect to terminate the Agreement, in
whole or part, or renegotiate the Agreement, subject to new funding limitations or conditions. ECOLOGY may also elect to
suspend performance of the Agreement until ECOLOGY determines the funding insufficiency is resolved . ECOLOGY may
exercise any of these options with no notification or restrictions, although ECOLOGY will make a reasonable attempt to provide
notice.
In the event of termination or suspension, ECOLOGY will reimburse eligible costs incurred by the RECIPIENT through the
effective date of termination or suspension. Reimbursed costs must be agreed to by ECOLOGY and the RECIPIENT . In no
Template Version 12/10/2020
Page 25 of 25State of Washington Department of Ecology
Agreement No:
Project Title:
Recipient Name:
SWMLSWFA-2021-KentPW-00079
IMP City of Kent
CITY OF KENT
event shall ECOLOGY’s reimbursement exceed ECOLOGY’s total responsibility under the Agreement and any amendments .
If payments have been discontinued by ECOLOGY due to unavailable funds , the RECIPIENT shall not be obligated to repay
monies which had been paid to the RECIPIENT prior to such termination .
RECIPIENT’s obligation to continue or complete the work described in this Agreement shall be contingent upon availability of
funds by the RECIPIENT's governing body.
c) By Mutual Agreement
ECOLOGY and the RECIPIENT may terminate this Agreement, in whole or in part, at any time, by mutual written agreement.
d) In Event of Termination
All finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, reports or other materials
prepared by the RECIPIENT under this Agreement, at the option of ECOLOGY, will become property of ECOLOGY and the
RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such
documents and other materials.
Nothing contained herein shall preclude ECOLOGY from demanding repayment of all funds paid to the RECIPIENT in
accordance with Recovery of Funds, identified herein.
29. THIRD PARTY BENEFICIARY
RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this Agreement , the state of
Washington is named as an express third party beneficiary of such subcontracts with full rights as such .
30. WAIVER
Waiver of a default or breach of any provision of this Agreement is not a waiver of any subsequent default or breach , and will
not be construed as a modification of the terms of this Agreement unless stated as such in writing by the authorized
representative of ECOLOGY.
End of General Terms and Conditions
Template Version 12/10/2020