Loading...
HomeMy WebLinkAboutCity Council Meeting - Council - Minutes - 01/20/2015 (CENT WASH i NGTON Kent City Council Meeting Minutes January 20, 2015 The regular meeting of the Kent City Council was called to order at 7:03 p.m. by Mayor Cooke. Councilmembers present: Ralph, Berrios, Fincher, Higgins, Ranniger, and Thomas. Councilmember Boyce was excused. CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF. Council President Ralph added Item O., An excused absence for Councilmember Boyce. PUBLIC COMMUNICATIONS A. Public Recognition - Mayor Cooke recognized the City of Kent Communication Director, Michelle Wilmot and the Economic and Community Development Department for their presentation at the Economic Forecast Conference in Seattle on Thursday. She noted that the presentation featured the unveiling of the City's new marketing logo and information. She also recognized Tim LaPorte and his staff for the full accreditation of the Horseshoe Bend Levee by FEMA. Mayor Cooke highlighted the entire $12.6 million process that began back in 2008. B. Proclamation for Katherin Johnson - Mayor Cooke read the proclamation for and presented it to Katherin Johnson. Mayor Cooke announced January 20, 2015 be known as "Katherin Johnson Day" throughout the City of Kent. Jeff Watling, Parks, Recreation and Community Services Director thanked Ms. Johnson for her 19 years of service to the community. Several community leaders spoke fondly of Johnson and her work in the City. Ms. Johnson thanked the Mayor and the Council for the proclamation and the community leaders for their kind words. C. Community Events - Councilmember Ranniger highlighted the Marc Cohen concert at the Kentwood Performing Arts Center on Thursday January 22 at 7:30 p.m. She also noted that "You, Me, We" is on Friday, January 30 at the ShoWare Center. D. Public Safety Report - Police Chief Ken Thomas presented Officer of the Year awards to Sergeant Joe Gagner, Sergeant Jon Shipman, Officer Reiner, Officer Gonzalez, Officer Tung and K9 Kato. He presented Officer Chapman with the Officer of the Year award. Chief Thomas presented Stacy Judd with the Support Services Employee of the Year award. He added that Judd runs the Youth Board and National Night Out event which came in 8th in the Country. He presented the Lifesaving Award and the Lifesaving Medal to Officer Lyndonn Baron. Chief Thomas concluded his presentation by presenting the Chief's Award for Distinguished Service to Rigo Gonzalez for his work in the community and his tireless efforts enhancing the police department. Council President Ralph communicated that the City has an amazing police department and thanked them for what they do. She noted that she attended the Target Zero Task Force meeting and they honored Sergeant Robert Constance for his work with the City of Kent and the state. Secondly, she thanked Chief Thomas for his efforts in combating King County and their proposal to reduce the funding on persecuting property crimes. Kent City Council Meeting Minutes January 20, 2015 C. Intergovernmental Reports - Council President Ralph stated that she attended the Transportation Policy Board meeting in which the major item was the legislative agenda. She highlighted the items that the Transportation Policy Board and Puget Sound Regional Council will be requesting of the legislature with the passing of a statewide transportation package. This package includes the equitable addressing of broad range investments including city and county roadways, transit, and non-motor options as well as finding ways to meet state and regional growth. These items passed out of the Transportation Policy Board and will be going to the Executive Council. She noted that conversations have been centered around education and transportation in the legislative session. Council President Ralph also mentioned the South County Area Transportation Board meeting and further discussions of a transportation package. Councilmember Higgins communicated that he hasn't attended a regional committee meeting yet, but The Sound Cities Association Board of Directors and the Regional Transit Committee meetings are both tomorrow. Councilmember Ranniger communicated that the Domestic Violence Committee hasn't met, but they will be meeting tomorrow. Councilmember Fincher announced that the King Conservation District meets tomorrow. PUBLIC HEARINGS None. PUBLIC COMMENT None. CONSENT CALENDAR Council President Ralph moved to approve Consent Calendar Items A through O, seconded by Councilmember Thomas. Motion carried 6-0. A. Approval of Bills - Payment of the bills received through December 15 and paid on December 15 after auditing by the Operations Committee on January 6, 2015 were approved. B. Seattle- Kind County Health Department Local Hazardous Waste Management Program Grant (LHWMP) - Approve - The Mayor was authorized to accept the Local Hazardous Waste Management Program Grant in the amount of $33,779.81 for 2015, and establish a budget accordingly, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. C. King County Solid Waste Division/Waste Reduction and Recycling Grant - Authorize - The Mayor was authorized to accept the Waste Reduction and Recycling Grant in the amount of $180,322 for 2015 - 2016, establish a budget and authorize expenditure of the grant funds accordingly, and authorize the Mayor to sign all 2 Kent City Council Meeting Minutes January 20, 2015 necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. D. Public Works Aareement with Fine Line Instrument for Pump Station #5 Pump Retrofit - Authorize - The Mayor was authorized to sign a Public Works Agreement with Fine Line Instrument for a motor modification and pairing of a new drive unit at Pump Station #5 in an amount not to exceed $25,296.25, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. E. An Aareement to Purchase an 84 Horsepower Leaf Vacuum - Authorize - The Mayor was authorized to sign an agreement for the purchase of an 84 Horsepower Leaf Vacuum through Old Dominion Brush Co., Inc. in an amount not to exceed $39,900.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. F. King County Flood Control District Sub-Regional Opportunity Grant for the Russell Road Lower/Lowest Levee Project - Accept - The Mayor was authorized to accept the King County Flood Control District Sub-Regional Opportunity Grant in the amount of $189,434 for the Lower/Lowest Russell Road Levee'Project, adjust budget to authorize expenditure, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. G. King County Flood Control District Sub-Regional Opportunity Grant for the Upper Mill Creek Dam Project - Accept - The Mayor was authorized to accept the King County Flood Control District Sub-Regional Opportunity Grant in the amount of $189,028 for the Upper Mill Creek Dam Project, adjust budget and authorize expenditure of the opportunity funds accordingly, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. Agreement with Natural Systems Design for Rock Creek Habitat Conservation Plan, Mitigation - Authorize - The Mayor was authorized to sign a consultant services agreement with Natural Systems Design in an amount not to exceed $73,890 to assist the city with a mitigation project for the Clark Springs Habitat Conservation Plan, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. I. Briscoe-Desimone Levee Improvements Interlocal Agreement with the King County Flood Control District - Authorize - The Mayor was authorized to sign the First Amendment to the Agreement for Levee Construction, Operation and Maintenance of the Briscoe-Desimone Levee between the City of Kent and the King j County Flood Control Zone District. J. Resolution Adopting Indigent Defense Standards- Adopt - The Council adopted Resolution No. 1903, enacting revised indigent defense standards for indigent defense services and repealing Resolution No. 1843. 3 I i I Kent City Council Meeting Minutes January 20, 2015 K. Approve Purchase of a Washington State SECTOR and Tiburon Records Management System Interface - Authorize - The Mayor was authorized to execute all related documents with Tiburon Inc., for the development of a SECTOR and Records Management System interface in an amount not to exceed $45,700, subject to approval of final terms and conditions by the Information Technology Director and the City Attorney. L. ePlus Technologv Inc. (Pure Storage Array Purchase) - Authorize - The Mayor was authorized to execute the Agreement for ePlus Technology, Inc. in the amount of $193,815 for the purchase of a Pure FA-420-17TB Storage Array and 1 year maintenance, subject to terms and conditions acceptable to the City Attorney and Information Technology Director. M. Kent Downtown Partnership Consulting Agreement - Authorize - The Mayor was authorized to execute the 2015 Consultant Services Agreement with Kent Downtown Partnership in the amount not to exceed $33,600. This agreement will expire on December 31, 2015, subject to final terms and conditions acceptable to the Chief Administrative Officer and City Attorney. N. Goods and Services Agreement with Aegis ITS. Inc. for Traffic Signal Control System Replacement Project - Authorize - The Mayor was authorized to sign a goods and services agreement with Aegis ITS, Inc. in an amount not to exceed $284,364.00 to provide hardware, software and implementation services for a replacement traffic signal management system subject to final terms and conditions acceptable to the City Attorney and Public Works Director. O. Excused absence for Councilmember Boyce. The Mayor was authorized to approve an excused absence for Councilmember Boyce who was unable to attend the City Council meeting of January 20, 2015. OTHER BUSINESS None. BIDS A. Briscoe Desimone Levee Improvements Reach 1. Tim LaPorte, Public Works Director discussed the project and stated that the department is very pleased with the bids. He stated that the remaining details that the King County Flood District requested have been taken care of and recommends awarding the contract to Tapani, Inc. Councilmemeber Higgins moved to authorize the Mayor to award the Briscoe Desimone Levee Improvements, Reach 1 project to Tapani, Inc. in the amount of $1,852,461.32 subject to final terms and conditions acceptable to the City Attorney and Public Works Director seconded by Council President Ralph. Motion carried 6-0. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES 4 Kent City Council Meeting Minutes January 20, 2015 A. Council President. Council President Ralph discussed the workshop and noted that there were two items to discuss. The first, she said, was the You, Me, We art project and she communicated what it entails. The second item, she said, was the Transportation Benefit District and there was discussion about the pros and cons about having a $20 vehicle tab fee in the City of Kent. B. Mayor. Mayor Cooke communicated that she will be meeting with Scott Schroeder and the Public Works Vegetation Team about the medians on Highway 99. She requested that the Council and public have some patience in this matter, due to the discussions surrounding light rail possibly running down Highway 99 and the effect it will have on the medians. She encouraged communication on this matter with both surrounding businesses and the community. Mayor Cooke also noted that she attended the first meeting with the Regional Policy Council, which is a group set up in charter for King County elected officials from the City of Seattle, King County and suburban cities. She noted that Public Service Emergency Radio Network (PSERN) is currently on the fast track. She reported on the Grand Opening ceremony for The Platform and said that the units are in high demand. Mayor Cooke discussed meeting with the Lucy Lopez Community Center group and stated that she will be participating in the Chamber of Commerce Career Day. She noted that the Puget Sound Regional Council turned back two of the four grants for the City of Kent. The two that passed are $1.5 million grant going into the Central Avenue South pavement preservation project and the Kent Regional Trail Connector for $1 million. The two grants that were turned back were for $2 million on the South 212 Burlington Northern Santa Fe Grade Separation and $3 million to the Union Pacific Railroad Grade Separation project. C. Chief Administrative Officer. Chief Administrative Officer Matheson communicated his CAO Report. He noted that there would be an executive session for 30 minutes this evening to discuss property negotiations. D. Economic & Community Development Committee. No report. E. Operations Committee. Councilmember Thomas noted that his report was in the minutes. F. Parks and Human Services Committee. Councilmember Ranniger communicated that their committee meeting would be at 5:00 p.m. on Thursday February 22. i I G. Public Safety Committee. No report. H. Public Works Committee. Councilmember Higgins stated that there will be a special Public Works Committee meeting next Monday, January 26. I. Regional Fire Authority. Councilmember Thomas announced that there is a , meeting tomorrow, 5:30 p.m. at Station #78. EXECUTIVE SESSION 5 Kent City Council Meeting Minutes January 20, 2015 At 8:05 p.m., Mayor Cooke announced that the Council would recess into an Executive Session for thirty minutes to discuss property negotiation as per RCW 42.30.110(1)(b) & (c). At 8:35 p.m., Mayor Cooke extended the Executive Session for ten minutes. At 8:45 p.m., Mayor Cooke extended the Executive Session for ten minutes. At 8:55 p.m., Mayor Cooke extended the Executive Session for three minutes. At 8:57 p.m., the Executive Session concluded and Mayor Cooke reconvened the regular meeting. ACTION AFTER EXECUTIVE SESSION A. Property Negotiation, as per RCW 42.30.110(1) (b) & (c). Mayor Cooke announced that there were three items considered in the executive session. Councilmember Higgins moved to authorize the Mayor to sign all necessary documents to complete the purchase of the Anderson property located at the intersection of 256 Street and 148 Avenue SE with a purchase price not to exceed $36,750 subject to approval of final terms and conditions by the City Attorney and Public Works Director, seconded by Council President Ralph. Tim LaPorte communicated about the Anderson property. He stated that it is an open space immediately adjacent to the Soos Creek Trail which is a regional trail. It would be paid for with conservation future grant funds. A vote was taken on the motion on the table which carried 6-0. Councilmember Higgins moved to authorize the Mayor to sign all necessary documents to complete the sale of property formerly owned by Thomas and Kim Moore located at 26726 262nd Avenue Ravensdale, WA and purchased by the City in 2014, consisting of 2.09 acres and reserving certain easement rights for the purpose of source protection and habitat near Clark Springs. Within established appraisal ranges and including broker listing fees and subject to approval of final terms and conditions by the City Attorney and Public Works Director, seconded by Councilmember Fincher. Tim LaPorte communicated that the Moore property is immediately upstream of Clark Springs Watershed. For the City watershed use, an easement has been reserved and Council is requesting the sale of the remainder of the land. Councilmember Thomas asked that the term "SE" be added to the motion after the terms "262nd Avenue". A vote was taken on the motion on the table which carried 6-0. 6 I Kent City Council Meeting Minutes January 20, 2015 Councilmember Higgins moved to authorize the Mayor to sign all documents necessary to complete a conditional purchase and sale agreement between the City and Trammel Crow (through FAA SEA ASSOCIATES, LLC) for approximately 18.5 acres of the Riverbend Par 3 site to construct an office building that will be leased by the Federal Government for the Federal Aviation Administration's Regional Headquarters subject to approval of final terms and conditions by the Parks Director, Economic and Community Development Director and the City Attorney. By the terms of this agreement the sale will only occur if the Federal Government selects this site for its FAA Headquarters, seconded by Councilmember Thomas. Councilmember Higgins stated that a year ago the Council gave the Economic and Communicty Development staff direction to go out and gauge interest in the sale of the Riverbend Par 3 property. He noted that the Council did not make that decision light heartedly; it was made based upon the best interest of the City. Councilmember Higgins stated that he believes the goal moving forward should be to maximize proceeds from the sale and tax revenue that the site will generate. The purchase price and ongoing revenues of this sale are the best possible outcome they could have hoped for. Councilmember Thomas spoke in favor of this and stated that he understands the economic positives of having 1,600 employees with an average salary of $84,000 per year. Council President Ralph communicated that she was undecided about this and discussed her concerns about the controls that the City would be giving up. She noted that this does represent 1,600 jobs, but traffic mitigation hasn't yet been addressed. She stated that she is convinced that the best option is to sell the property and realizes now that this is the best option for the City. She supported the motion on the table. Councilmember Ranniger stated that Council President Ralph makes good arguments, but feels that this sells a bit of the soul of Kent. However, she said there are gains and losses to be had. She said she can't support this motion. Councilmember Berrios communicated that he is a member of the Economic and Development Committee and this has been a painful process. He stated that the group has had to consider what is best for the City. He said that the people that use the Par 3 are not happy, but the City has done the best it could to address their concerns. He added that this is an opportunity to invite people to move to Kent who have good salaries. He felt this is the right choice right now and is going to be supporting the motion. Councilmember Fincher stated that she is supporting the motion and added that it is the best option. She noted that golf will not be lost from the City of Kent and added that the aesthetics of the building that were presented represent a welcoming view. 7 Kent City Council Meeting Minutes January 20, 2015 A vote was taken on the motion on the table. Motion carried 5-1. Councilmember Ranniger dissented. Mayor Cooke thanked the council on their deliberations and acknowledged that it has been a challenging topic for some time. She congratulated the councilmembers for being leaders in looking to the future of Kent. ADJOURNMENT The meeting adjourned at 9:15 p.m. ,A Ronald F. M ore, M"MC City Clerk 8 KENT Kent City Council Workshop Meeting January 20, 2015 The workshop meeting was called to order at 5:03 p.m. by Council President Ralph. Councilmembers present: Ralph, Berrios, Fincher, Higgins, and Thomas. Councilmember Ranniger arrived at 5:20 p.m. Councilmember Boyce was excused. "You, Me, We" Art Project — Rhonda Billerbeck, Parks, Recreation, and Cultural Services Program Director discussed the You, Me, We Event which will be on January 30, 6:00 - 9:00 pm. She discussed the You, Me, We Art Project and noted that it is a project that records the hopes and dreams of the community leaders and members. Transportation Benefit District - Monica Whitman, Senior Transportation Planner, discussed the possible formation of a Transportation Benefit District (TBD). Whitman communicated what the TBD could do if it was formed. Whitman noted that the proportion of gas tax dollars that the City receives has decreased over the years, while the amount of lane miles in the City has increased, She highlighted the available funding sources for transportation projects. Councilmember Higgins inquired about municipalities being allowed to take a percentage of the Good-to-Go funds as a way to impose tolls and Whitman stated she would get back to the Council on that. Whitman communicated that the $20 vehicle license fee funding source would raise approximately $1,6 million a year and takes about 7-8 months to enact. Councilmember Berrios expressed concerns about the B&O and garbage tax the City has already imposed and inquired as to whether or not the various other cities utilizing the $20 vehicle license fee have those additional taxes as well. Whitman communicated that she will compile a list and distribute her findings to the Council. Councilmember Fincher inquired about a timeframe in which the county could enact the ordinance and Whitman said she was unsure and would find out. Councilmember Higgins communicated that there is a transportation project backlog that needs to be addressed. He noted that the City needs to work on determining what it can do to handle transportation maintenance issues. He said he is thankful to the business community for their payment of their B&O taxes and suggested that a community advisory panel be created to determine the priorities and when things need to be done. Councilmember Berrios inquired about the recent reduction in gas prices and how the gas tax is being affected by the reduction in costs. He also inquired about the savings the City would derive from its fleet based on reduced gas prices. i Tim LaPorte indicated that we will see some savings, but it will not be anything substantial. Council President Ralph communicated that there was discussion about a statewide transportation package and a 12 percent gas tax at her South County Area Kent CityCouncil Workshop Meeting Minutes January 20 2015 p 9 Y , Transportation Board meeting. She noted that there was some optimism about having funding for maintenance projects, but only a limited amount. Whitman continued and stated that Sound Transit is proposing a motor vehicle exise tax, a sales tax and a property tax, which, she said, will make it more and more difficult for local governments to pass measures. Tim LaPorte, Public Works Director noted that there will be an item at one of the March Council workshops regarding Transportation Sustainability and the Transportation Benefit District. This briefing will provide the Council with a fairly solid idea of how much it costs to maintain the City. He added that transportation infrastructure is the most expensive part of the comprehensive plan. Councilmember Berrios noted that the City is making significant progress over the last several years with the B&O and solid waste utility tax. Chief Administrative Officer Derek Matheson summarized the discussion and confirmed the workshop in March regarding transportation needs, Council President Ralph communicated that she, Councilmember Boyce and Matheson would like to have a spreadsheet compiled on the implementation of projects for 2015-2016. Councilmember Berrios verified that the first street project will go out to bid in May and begin in June of this year. The meeting adjourned at 5:58 p.m, '/ Ronald F. ore, "C City Clerk I 2 (CENT WASH i NGTON Kent City Council Meeting Minutes January 20, 2015 The regular meeting of the Kent City Council was called to order at 7:03 p.m. by Mayor Cooke. Councilmembers present: Ralph, Berrios, Fincher, Higgins, Ranniger, and Thomas. Councilmember Boyce was excused. CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF. Council President Ralph added Item O., An excused absence for Councilmember Boyce. PUBLIC COMMUNICATIONS A. Public Recognition - Mayor Cooke recognized the City of Kent Communication Director, Michelle Wilmot and the Economic and Community Development Department for their presentation at the Economic Forecast Conference in Seattle on Thursday. She noted that the presentation featured the unveiling of the City's new marketing logo and information. She also recognized Tim LaPorte and his staff for the full accreditation of the Horseshoe Bend Levee by FEMA. Mayor Cooke highlighted the entire $12.6 million process that began back in 2008. B. Proclamation for Katherin Johnson - Mayor Cooke read the proclamation for and presented it to Katherin Johnson. Mayor Cooke announced January 20, 2015 be known as "Katherin Johnson Day" throughout the City of Kent. Jeff Watling, Parks, Recreation and Community Services Director thanked Ms. Johnson for her 19 years of service to the community. Several community leaders spoke fondly of Johnson and her work in the City. Ms. Johnson thanked the Mayor and the Council for the proclamation and the community leaders for their kind words. C. Community Events - Councilmember Ranniger highlighted the Marc Cohen concert at the Kentwood Performing Arts Center on Thursday January 22 at 7:30 p.m. She also noted that "You, Me, We" is on Friday, January 30 at the ShoWare Center. D. Public Safety Report - Police Chief Ken Thomas presented Officer of the Year awards to Sergeant Joe Gagner, Sergeant Jon Shipman, Officer Reiner, Officer Gonzalez, Officer Tung and K9 Kato. He presented Officer Chapman with the Officer of the Year award. Chief Thomas presented Stacy Judd with the Support Services Employee of the Year award. He added that Judd runs the Youth Board and National Night Out event which came in 8th in the Country. He presented the Lifesaving Award and the Lifesaving Medal to Officer Lyndonn Baron. Chief Thomas concluded his presentation by presenting the Chief's Award for Distinguished Service to Rigo Gonzalez for his work in the community and his tireless efforts enhancing the police department. Council President Ralph communicated that the City has an amazing police department and thanked them for what they do. She noted that she attended the Target Zero Task Force meeting and they honored Sergeant Robert Constance for his work with the City of Kent and the state. Secondly, she thanked Chief Thomas for his efforts in combating King County and their proposal to reduce the funding on persecuting property crimes. Kent City Council Meeting Minutes January 20, 2015 C. Intergovernmental Reports - Council President Ralph stated that she attended the Transportation Policy Board meeting in which the major item was the legislative agenda. She highlighted the items that the Transportation Policy Board and Puget Sound Regional Council will be requesting of the legislature with the passing of a statewide transportation package. This package includes the equitable addressing of broad range investments including city and county roadways, transit, and non-motor options as well as finding ways to meet state and regional growth. These items passed out of the Transportation Policy Board and will be going to the Executive Council. She noted that conversations have been centered around education and transportation in the legislative session. Council President Ralph also mentioned the South County Area Transportation Board meeting and further discussions of a transportation package. Councilmember Higgins communicated that he hasn't attended a regional committee meeting yet, but The Sound Cities Association Board of Directors and the Regional Transit Committee meetings are both tomorrow. Councilmember Ranniger communicated that the Domestic Violence Committee hasn't met, but they will be meeting tomorrow. Councilmember Fincher announced that the King Conservation District meets tomorrow. PUBLIC HEARINGS None. PUBLIC COMMENT None. CONSENT CALENDAR Council President Ralph moved to approve Consent Calendar Items A through O, seconded by Councilmember Thomas. Motion carried 6-0. A. Approval of Bills - Payment of the bills received through December 15 and paid on December 15 after auditing by the Operations Committee on January 6, 2015 were approved. B. Seattle- Kind County Health Department Local Hazardous Waste Management Program Grant (LHWMP) - Approve - The Mayor was authorized to accept the Local Hazardous Waste Management Program Grant in the amount of $33,779.81 for 2015, and establish a budget accordingly, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. C. King County Solid Waste Division/Waste Reduction and Recycling Grant - Authorize - The Mayor was authorized to accept the Waste Reduction and Recycling Grant in the amount of $180,322 for 2015 - 2016, establish a budget and authorize expenditure of the grant funds accordingly, and authorize the Mayor to sign all 2 Kent City Council Meeting Minutes January 20, 2015 necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. D. Public Works Aareement with Fine Line Instrument for Pump Station #5 Pump Retrofit - Authorize - The Mayor was authorized to sign a Public Works Agreement with Fine Line Instrument for a motor modification and pairing of a new drive unit at Pump Station #5 in an amount not to exceed $25,296.25, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. E. An Aareement to Purchase an 84 Horsepower Leaf Vacuum - Authorize - The Mayor was authorized to sign an agreement for the purchase of an 84 Horsepower Leaf Vacuum through Old Dominion Brush Co., Inc. in an amount not to exceed $39,900.00, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. F. King County Flood Control District Sub-Regional Opportunity Grant for the Russell Road Lower/Lowest Levee Project - Accept - The Mayor was authorized to accept the King County Flood Control District Sub-Regional Opportunity Grant in the amount of $189,434 for the Lower/Lowest Russell Road Levee'Project, adjust budget to authorize expenditure, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. G. King County Flood Control District Sub-Regional Opportunity Grant for the Upper Mill Creek Dam Project - Accept - The Mayor was authorized to accept the King County Flood Control District Sub-Regional Opportunity Grant in the amount of $189,028 for the Upper Mill Creek Dam Project, adjust budget and authorize expenditure of the opportunity funds accordingly, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. Agreement with Natural Systems Design for Rock Creek Habitat Conservation Plan, Mitigation - Authorize - The Mayor was authorized to sign a consultant services agreement with Natural Systems Design in an amount not to exceed $73,890 to assist the city with a mitigation project for the Clark Springs Habitat Conservation Plan, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. I. Briscoe-Desimone Levee Improvements Interlocal Agreement with the King County Flood Control District - Authorize - The Mayor was authorized to sign the First Amendment to the Agreement for Levee Construction, Operation and Maintenance of the Briscoe-Desimone Levee between the City of Kent and the King j County Flood Control Zone District. J. Resolution Adopting Indigent Defense Standards- Adopt - The Council adopted Resolution No. 1903, enacting revised indigent defense standards for indigent defense services and repealing Resolution No. 1843. 3 I i I Kent City Council Meeting Minutes January 20, 2015 K. Approve Purchase of a Washington State SECTOR and Tiburon Records Management System Interface - Authorize - The Mayor was authorized to execute all related documents with Tiburon Inc., for the development of a SECTOR and Records Management System interface in an amount not to exceed $45,700, subject to approval of final terms and conditions by the Information Technology Director and the City Attorney. L. ePlus Technologv Inc. (Pure Storage Array Purchase) - Authorize - The Mayor was authorized to execute the Agreement for ePlus Technology, Inc. in the amount of $193,815 for the purchase of a Pure FA-420-17TB Storage Array and 1 year maintenance, subject to terms and conditions acceptable to the City Attorney and Information Technology Director. M. Kent Downtown Partnership Consulting Agreement - Authorize - The Mayor was authorized to execute the 2015 Consultant Services Agreement with Kent Downtown Partnership in the amount not to exceed $33,600. This agreement will expire on December 31, 2015, subject to final terms and conditions acceptable to the Chief Administrative Officer and City Attorney. N. Goods and Services Agreement with Aegis ITS. Inc. for Traffic Signal Control System Replacement Project - Authorize - The Mayor was authorized to sign a goods and services agreement with Aegis ITS, Inc. in an amount not to exceed $284,364.00 to provide hardware, software and implementation services for a replacement traffic signal management system subject to final terms and conditions acceptable to the City Attorney and Public Works Director. O. Excused absence for Councilmember Boyce. The Mayor was authorized to approve an excused absence for Councilmember Boyce who was unable to attend the City Council meeting of January 20, 2015. OTHER BUSINESS None. BIDS A. Briscoe Desimone Levee Improvements Reach 1. Tim LaPorte, Public Works Director discussed the project and stated that the department is very pleased with the bids. He stated that the remaining details that the King County Flood District requested have been taken care of and recommends awarding the contract to Tapani, Inc. Councilmemeber Higgins moved to authorize the Mayor to award the Briscoe Desimone Levee Improvements, Reach 1 project to Tapani, Inc. in the amount of $1,852,461.32 subject to final terms and conditions acceptable to the City Attorney and Public Works Director seconded by Council President Ralph. Motion carried 6-0. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES 4 Kent City Council Meeting Minutes January 20, 2015 A. Council President. Council President Ralph discussed the workshop and noted that there were two items to discuss. The first, she said, was the You, Me, We art project and she communicated what it entails. The second item, she said, was the Transportation Benefit District and there was discussion about the pros and cons about having a $20 vehicle tab fee in the City of Kent. B. Mayor. Mayor Cooke communicated that she will be meeting with Scott Schroeder and the Public Works Vegetation Team about the medians on Highway 99. She requested that the Council and public have some patience in this matter, due to the discussions surrounding light rail possibly running down Highway 99 and the effect it will have on the medians. She encouraged communication on this matter with both surrounding businesses and the community. Mayor Cooke also noted that she attended the first meeting with the Regional Policy Council, which is a group set up in charter for King County elected officials from the City of Seattle, King County and suburban cities. She noted that Public Service Emergency Radio Network (PSERN) is currently on the fast track. She reported on the Grand Opening ceremony for The Platform and said that the units are in high demand. Mayor Cooke discussed meeting with the Lucy Lopez Community Center group and stated that she will be participating in the Chamber of Commerce Career Day. She noted that the Puget Sound Regional Council turned back two of the four grants for the City of Kent. The two that passed are $1.5 million grant going into the Central Avenue South pavement preservation project and the Kent Regional Trail Connector for $1 million. The two grants that were turned back were for $2 million on the South 212 Burlington Northern Santa Fe Grade Separation and $3 million to the Union Pacific Railroad Grade Separation project. C. Chief Administrative Officer. Chief Administrative Officer Matheson communicated his CAO Report. He noted that there would be an executive session for 30 minutes this evening to discuss property negotiations. D. Economic & Community Development Committee. No report. E. Operations Committee. Councilmember Thomas noted that his report was in the minutes. F. Parks and Human Services Committee. Councilmember Ranniger communicated that their committee meeting would be at 5:00 p.m. on Thursday February 22. i I G. Public Safety Committee. No report. H. Public Works Committee. Councilmember Higgins stated that there will be a special Public Works Committee meeting next Monday, January 26. I. Regional Fire Authority. Councilmember Thomas announced that there is a , meeting tomorrow, 5:30 p.m. at Station #78. EXECUTIVE SESSION 5 Kent City Council Meeting Minutes January 20, 2015 At 8:05 p.m., Mayor Cooke announced that the Council would recess into an Executive Session for thirty minutes to discuss property negotiation as per RCW 42.30.110(1)(b) & (c). At 8:35 p.m., Mayor Cooke extended the Executive Session for ten minutes. At 8:45 p.m., Mayor Cooke extended the Executive Session for ten minutes. At 8:55 p.m., Mayor Cooke extended the Executive Session for three minutes. At 8:57 p.m., the Executive Session concluded and Mayor Cooke reconvened the regular meeting. ACTION AFTER EXECUTIVE SESSION A. Property Negotiation, as per RCW 42.30.110(1) (b) & (c). Mayor Cooke announced that there were three items considered in the executive session. Councilmember Higgins moved to authorize the Mayor to sign all necessary documents to complete the purchase of the Anderson property located at the intersection of 256 Street and 148 Avenue SE with a purchase price not to exceed $36,750 subject to approval of final terms and conditions by the City Attorney and Public Works Director, seconded by Council President Ralph. Tim LaPorte communicated about the Anderson property. He stated that it is an open space immediately adjacent to the Soos Creek Trail which is a regional trail. It would be paid for with conservation future grant funds. A vote was taken on the motion on the table which carried 6-0. Councilmember Higgins moved to authorize the Mayor to sign all necessary documents to complete the sale of property formerly owned by Thomas and Kim Moore located at 26726 262nd Avenue Ravensdale, WA and purchased by the City in 2014, consisting of 2.09 acres and reserving certain easement rights for the purpose of source protection and habitat near Clark Springs. Within established appraisal ranges and including broker listing fees and subject to approval of final terms and conditions by the City Attorney and Public Works Director, seconded by Councilmember Fincher. Tim LaPorte communicated that the Moore property is immediately upstream of Clark Springs Watershed. For the City watershed use, an easement has been reserved and Council is requesting the sale of the remainder of the land. Councilmember Thomas asked that the term "SE" be added to the motion after the terms "262nd Avenue". A vote was taken on the motion on the table which carried 6-0. 6 I Kent City Council Meeting Minutes January 20, 2015 Councilmember Higgins moved to authorize the Mayor to sign all documents necessary to complete a conditional purchase and sale agreement between the City and Trammel Crow (through FAA SEA ASSOCIATES, LLC) for approximately 18.5 acres of the Riverbend Par 3 site to construct an office building that will be leased by the Federal Government for the Federal Aviation Administration's Regional Headquarters subject to approval of final terms and conditions by the Parks Director, Economic and Community Development Director and the City Attorney. By the terms of this agreement the sale will only occur if the Federal Government selects this site for its FAA Headquarters, seconded by Councilmember Thomas. Councilmember Higgins stated that a year ago the Council gave the Economic and Communicty Development staff direction to go out and gauge interest in the sale of the Riverbend Par 3 property. He noted that the Council did not make that decision light heartedly; it was made based upon the best interest of the City. Councilmember Higgins stated that he believes the goal moving forward should be to maximize proceeds from the sale and tax revenue that the site will generate. The purchase price and ongoing revenues of this sale are the best possible outcome they could have hoped for. Councilmember Thomas spoke in favor of this and stated that he understands the economic positives of having 1,600 employees with an average salary of $84,000 per year. Council President Ralph communicated that she was undecided about this and discussed her concerns about the controls that the City would be giving up. She noted that this does represent 1,600 jobs, but traffic mitigation hasn't yet been addressed. She stated that she is convinced that the best option is to sell the property and realizes now that this is the best option for the City. She supported the motion on the table. Councilmember Ranniger stated that Council President Ralph makes good arguments, but feels that this sells a bit of the soul of Kent. However, she said there are gains and losses to be had. She said she can't support this motion. Councilmember Berrios communicated that he is a member of the Economic and Development Committee and this has been a painful process. He stated that the group has had to consider what is best for the City. He said that the people that use the Par 3 are not happy, but the City has done the best it could to address their concerns. He added that this is an opportunity to invite people to move to Kent who have good salaries. He felt this is the right choice right now and is going to be supporting the motion. Councilmember Fincher stated that she is supporting the motion and added that it is the best option. She noted that golf will not be lost from the City of Kent and added that the aesthetics of the building that were presented represent a welcoming view. 7 Kent City Council Meeting Minutes January 20, 2015 A vote was taken on the motion on the table. Motion carried 5-1. Councilmember Ranniger dissented. Mayor Cooke thanked the council on their deliberations and acknowledged that it has been a challenging topic for some time. She congratulated the councilmembers for being leaders in looking to the future of Kent. ADJOURNMENT The meeting adjourned at 9:15 p.m. ,A Ronald F. M ore, M"MC City Clerk 8