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HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 07/07/2015 f6 ®V ® wnsuivclox Kent City Council Workshop Minutes July 7, 2015 The workshop meeting was called to order at 5:07 pm by Council President Ralph. Councilmembers present: Ralph, Berrios, Boyce, Fincher, and Thomas. Fire Impact Fee — Fire Chief Jim Schneider introduced Captain Larry Rabel and gave a brief history of the Regional Fire Authority (RFA). Captain Rabel highlighted the growth impacts which effect fire services and communicated the historic growth rates in the City of Kent. Councilmember Ranniger arrived at 5:10 p.m. Rabel reviewed level of service information and the current levels of service in the City of Kent. Rabel communicated that so far this year the department is up 12 percent in the number of service calls it responds to. The summary of the City's current situation was also communicated. He reviewed reliability statistics of each of the stations. He noted that the department went through accreditation in November and the actual level of service is higher than the adopted standard levels of service. He added that resource exhaustion is occurring daily and there is no capacity for growth, now or in the future. He also communicated that every new deployment further reduces the department's level of service. Rabel continued and announced the Kent Fire Department Regional Fire Authority (RFA) actions and plans to resolve these issues and conducted a presentation on fire service concurrency. Rabel pointed out that at least three fire stations, one in the Valley, one on East Hill, and a third on West Hill, to include their apparatus' and equipment are needed in Kent, at a cost of $20 million. Rabel highlighted that the RFA isn't a standalone agency. He highlighted that the South King County area would need 12 more fire stations, 17 pumpers, and 3 aerials in order to meet the National Average for like communities. Rabel communicated that level of service fees are not aligned with the current permitting process. He highlighted that the lessons learned are to formalize adoption of level of service, establish SEPA and GMA policy, establish a capital plan, and establish a mitigation policy. He added that by conducting surveys in 2000, 2004, 2006, and 2010, 90 percent of the respondents want development to pay for their impacts. Rabel recommended the Council allow the City staff to begin work on a draft ordinance for new Kent City Code that implements fire impact fees. Councilmember Boyce clarified that the policies have been adopted in Covington and will be reviewed in SeaTac so they can support the entire service area of functionality within the RFA. Councilmember Berrios verified that the comparables are from the Economic and Community Development presentation to the Council in 2012. Kent City Council Workshop Meeting Minutes Councilmember Berrios also verified that the projections presented are what the RFA believes the impact fees will be going forward. Rabel also noted that the RFA does a capacity analysis prior to any construction beginning. He noted that developers can get as much as 15 percent of their fee back based on the current capacity. Councilmember Berrios inquired if there is a risk of scaring developers away from the areas where there isn't development if a fire impact fee is instituted. Rabel replied that the capacity analysis looks at the units and provides credits based on the property. Councilmember Fincher concurred that the downtown area is incentivized because it is already developed and service is currently available. Councilmember Higgins stated that the RFA is currently within its rights to start a level of service impact fee without Council approval. He noted that having them present to the Council is the honorable thing to do. He added that this was discussed at the RFA Board meetings and that most of the peer cities have this fee already in place. Rabe] replied to Councilmember Berrios and highlighted that the proposed three stations would be located on the Washington Avenue property, James Street, and on 217th Way. Rabel continued and discussed the impacts of the train and transportation issues as related to the locations of current fire stations. Councilmember Fincher noted that the implementation of new fire stations would also be positive for developers and current residents. Council President Ralph communicated that this item will be on the Economic and Community Development Committee agenda for July 13 as an information item and on August 13 with a proposed ordinance. She communicated that this speaks to the overall safety of the City of Kent and she would like to see this on the City Council agenda for approval by August 18. Best Starts for Kids — Regional Initiative Director for King County Executive Dow Constantine, Diane Carlson presented the `Best Starts for Kids" program. She communicated that in May, King County Executive Dow Constantine brought forth this initiative to prevent negative outcomes for kids and families in King County and put them on the path to lifelong success. She communicated that prevention and early intervention are the most effective and the least expensive approach to combating issues. However, she pointed out that 75 percent of the County's general fund goes to the law and justice system and displayed the "Heckman Curve" which notes the return on investment if you invest early in children. The three principles of the program are to start early (before the age of five), make strategic investments on the community level. She specifically stated that the levy is a six-year levy which will be on the November 2015 ballot for specific outcome-based investment. Specifically, she noted that the levy is for $0.14 per $1,000 which would generate $58.3 million in 2016 and $392.3 million in six years. The funds would be allocated with 50 percent of the funds ($32.7 million) being distributed to organizations who support kids 0-5 year old, 35 percent ($22.7 million) would be distributed to organizations supporting 5-25 year olds, 9 percent ($6 million) would go to communities, 6 percent ($4 million) would be utilized for data evaluation and infrastructure. She reviewed the implementation process and noted that the plan will be drawn up after the cities 2 Kent City Council Workshop Meeting Minutes and communities give their buy-in. Carlson broke down the distribution plan and noted what types of strategies would qualify for grants and in which category. Council President Ralph communicated that the Kent School District has lost all or nearly all of their early intervention specialists and inquired if there are any funds available to restore them under this program. Carlson responded that there arefunds available, and assistance to school districts and centers that help with early intervention are a part of this. Carlson continued and discussed the Communities of Opportunity strategy. She noted that it is a program that allows the residents to come up with ideas on how to improve their community. Carlson highlighted the timeline and stated that this began in early May and the final King County Budget and Fiscal Management Committee meeting is tomorrow. She added that the final King County Council vote is on July 20 to place this on the November ballot. Council President Ralph noted that Councilmember Boyce needs to know if the consensus is to have this placed on the ballot so he can let the Sound Cities Association Public Issues Committee know. Councilmember Boyce confirmed with Carlson that there is a high need in the South County and there isn't enough money to do everything. She added that there would need to be a priority placed on certain items. Councilmember Higgins communicated that the evidence based approach is critical. Funds need to be applied where the necessity is the greatest. Councilmember Berrios agreed with Councilmember Higgins. He noted that South King County is clearly an area of need. He confirmed that Carlson would be working directly with the allocation of funds. She explained how fund distribution would occur. Councilmember Boyce stated that he strongly supports this and understands that the more you fund early education the better the results. Councilmember Berrios discussed that this needs to be communicated well so that the communities clearly understand how this program helps them. Carlson agreed. Council President Ralph asked that this be on a future Council agenda so the message can be given to the community. Council President Ralph confirmed that the Council was in consensus to have this put on the ballot. Meeting adjourned at 6:24 pm. Ronald F. M e, MKC- City Clerk 7/7/2015 Fire Service Concurrency Sustaining Fire Levels of Service With Community Growth Through Impact Fees Presented to: Kent City Council Workshop July 7,2015 Growth Impacts on Fire Service • People living,working and moving in a community create demand for fire services •Emergency Medical •Community healthcare •Rescue •Fire •Hazardous Materials '© Historic Growth Rates: Kent Fire . ,970 • Kent= 16598,3 fire stations • District 37= 21:410,9 fire stations Total=38,006 pop,12 stations • 1980(District 37 contracted to Kent 1974) 1,395 incidents • Kent= 21,850,3 fire stations • District 37= 27,616,2 fire stations Total=49,466 pop,5 fire stations • 1990 4,250 incidents • Kent= 37,440,4 fire stations • District 37= 26,313,3 fire stations Total=67,753 pop,7 fire stations • 2000 9,400Incidents • Kent= 76,228,4 fire stations • District 37= 41,145,3 fire stations Total=117,373 pop,7 fire stations • 2010 13,294 Incidents • Kent= 92,411,6 fire stations • District 37= 48,477,2 fire stations Total=140,888 pop,8 fire stations • 15,626 incidents • 2014 146,207,8 fire stations 17,887 incidents .© Hilton,9-11 tale of s.7411 per yea 1970-1010 Stations went Gan 0.310 pa K of popukdm to 0.050.a 585%red -ion 1 7/7/2015 Historic Growth Rates: Kent Fire Historic Growth Kent Fire Statistic 1970 1980 1990 2000 1 2010 1 M2490 P2,2lation Kent 16596 21850 37440 76228 92411 Po ulation Dis-i- 21410 27616 26313 41145 48477Total Po ulation 38006 49466 63753 117373 140888Fire Stations Kent 3 3 4 4 6 Fire StationsDistrict 37 9 2 3 3 2 Total Fire Stations 12 5 7 7 B Total Emergency Incidents 1395 4250 9400 13294 15626 1798 Incidents per 1000pop 1 36.70473 85.9176 147.444 113.2628 110.9108 122.3402 In 1974 District 37 contracted for service from City of Kent Population growth rate=9.27%per year 1970-2014(385%) Incident growth rate=11.82%per year 1970-2014(1182%) Stations reduced from 12 in 1970to 8 in 2010 O Impacts of Past Growth - Reliability • 6 of 8 Fire Stations Experience Resource Exhaustion Daily •Station 71 11:00 a.m.to 9:00 P.M. 10 hours •Station 73 11:00 a.m.to Midnight 13 hours •Station 74 2:00 p.m.to 10:00 p.m. 8 hours •Station 75 12:00 p.m.to 8:00 p.m. 8 hours •Station 76 11:00 a.m.to 6:00 p.m. 7 hours •Station 77 9:00 a.m.to 11:00 p.m. 14 hours LFmm 0:00 am till 9:00 pm,responses are delayed because of resource exhaustion in the Kent Valley,West Hill and western East Hill. 0 Handout Reliability Graphs • Decreased reliability raises response times and decreases Level of Service •Ripple effect across multiple stations A71 H/ ly 5 You Reliability More/Below 90% 2 r 7/7/2015 Level of Service Time Based to Reduce Property Loss O i Level of Service Time Based to Reduce Life Loss • Time based to Response Time I Intervention vs.Survival reduce life and property loss •Flashover •Brain death - •7:34 is KFDRFA "Deadline" w° No patient survival recorded after 7:34 v",,,, g, arrival T. some raa zokT— .0 Current Level of Service Conditions 0 3 7/7/2015 City of Kent Adopted LOS 2010 Comp Plan •EMS and Fire First fire unit: —7 minutes or less Full first alarm: —10 minutes or less • 2015 Comp Plan Proposed •EMS Suburban first unit:= 7 minutes 30 seconds Suburban first alarm= 7 minutes 50 seconds •Fire Suburban first unit= 7 minutes 40 seconds Suburban first alarm= 12 minutes 00 seconds Kent Fire Department RFA Actual Level of Service • Actual Performance 2009—2014 @ 90% •Fire 2015 Comp Plan First Fire unit: -8 minutes 35 seconds 7 minutes 40 seconds Full fire alarm: -14 minutes 17 seconds •EMS First unit: -8 minutes 15 seconds 7 minutes 30 seconds Kent Fire Department RFA Level of Service(LOS)by ME,2011�i2013 •.nor a ,,, ,„,.Urban Benchmark-,7:20 rT �i Z. l. II A 4 I 7/7/2015 Summary of Current Situation • Level of Service below adopted standards • Resource exhaustion is occurring daily • No capacity for growth,now or the future •Every new development further reduces LOS 1 Kent Fire Department RFA Actions & Plans What is the Kent Fire Department RFA doing to resolve these LOS issues Kent Fire Department RFA Planning and Catching Up • Inherited$1.7 million in needed Capital repairs, substandard distribution of stations,end of life cycle equipment,and rolling stock. •Depleted Fire District 37 reserves that were passed to the RFA and also budgeted capital funds 2013 $0.6 million 2014 $1 million 2015 $2 million Capita I Projects InhedW Rom the CitV of Kent 71 se5�00000 a.so.0000co c. axsoo.00 s�so.00000 ssooao.ao sas0000 00 seo oao 00 ® E s<no.00aoo si.nzsoo.00 i 5 7/7/2015 Kent Fire Department RFA Planning and Catching Up • 2014 Capital Facilities&Equipment Plan *Cost of catching up and sustaining service: $87 million,stations,apparatus and equipment(over 20 years) • 2014 Mitigation and Level of Service Policy •Mitigates impacts of new development Moving Forward A Look At The Future Resources Needed to Meet GMA Planning Goals • Washington Growth Management Act •RCW 36.70A.020 (12)Public facilities and services.Ensure that those public facilities and services necessary to support development shall be adequate to serve the development at the time the development is available for occupancy and use without decreasing current service levels below locally established minimum standards. •Kent Fire Department RFA planning documents are GMA compliant 6 7/7/2015 Future Impacts of Growth in Kent 2015 -2035 • Housing Units •Current April 2014= 46,333 •Projected 2035= 57,746 11,413 additional homes • Commercial Space •Current April 2014= 60 million square feet •Projected 2035= 73 million square feet 12 million additional Future Growth in Kent • Impacts of Future Growth in Kent(over the next 20 years) •Estimated 3,740 additional emergency responses annually Housing=2,860 Commercial=750 Increased traffic 130 •Traffic Congestion will increase response time. •Need minimum of 3 additional fire stations for impacts.Valley,East Hill,West Hill=$20.23 million Closing the Gap • Kent Fire Department RFA Capital Facilities and Equipment Plan •Identifies the gap between current situation and future resource needs to attain LOS-$87.8 million •Two realities: Impacts of past growth Has eroded LOS below standards Impacts of future growth Will erode LOS even further unless mitigated 7 7/7/2015 Future Development Pays Only its Share •Total Capital funding needed$87.8 million •Existing KFDRFA Funding Sources=$62.7 million 71%of funding needs 2014-2033 •New Development Fees Kent=$20.6 million 24%of funding needs 2015-2035 •New Development Fees Covington=$4.5 million 5%of funding needs 2015-2035 City of Kent Concern Impact Fees • Economic Development based upon"competitive' Market. 14Authorities Having Jurisdiction(AHJ) •Auburn,Black Diamond,Bothell,Covington,Des Moines,Everett,Federal Way,Kent,Olympia, Redmond,Renton,Tukwila,Vancouver,Woodinville •Kent's Analysis: Average permit cost=$26,914(all permits) Cost at 90%= $32,608 Cost at 80%= $21,598 Kent 2012= $24,323 Home Cost Comparable with Fire Fees Comparable Costs Per new 1,800 Square Foot Home PERMIT aoe Ke nt's COST PER pee- FM Total with �� Aver Neighbors NEW Kankjno Lnoact Fire Fees Fee Home Value !lflSI.4E pee, Kanklns Otr-2-2015 Tukwila $13,666 1 922 $14,5 1 $199,145 Des Moines $16,709 2 0 $16,709 2 $246,26 Federal Way $19 509 3 $0 $19,509 3 $251,139 Aubum 21509 4 363 $21872 4 $240,127 Renton 23 598 5 495 $22,093 5 S., Kent 2012 1 $24 323 6 $1,566 $25,8891 6 $254,25 Covington 36 300 1 7 1 566 1 $37,8661 7 $250,35 Fm ranking remains the same with fie impact fees 8 7/7/2015 Commercial Building Comparables Comparable Costs for5,494 SquareFoot Commercial Building Iu/fu_ EMIL ptiyi P-11 RAok ioa et � � 2r�TQIN FF6s c_nLesc feu FEES WaL East Emfs. E. T."la $0.00 $15,263 $35,S52.N 259.20 9 811.26 .4B 1 7.26 1 Aubum 913.874,52 $28.690 16,205.1 V6,30611 7.31 2 sa.11 Radon 1]658.48 32 353 0 654.36 6 580.80 ]235.16 9.24 3 10.44 RerR-2012 13 271.28 7 195 6 244.14 5 972.08 73 216.22 12.08 1 13.17 4 Moines 18117.71 $35,114 $71,452.57 0.00 71452.5] 13.03 5 13.03 5 Fadenl wa 13132.52 477 76192.01 .00 76192.01 13.89 6 13.89 6 cmintol, 51 500.00 126 110 176 641.00 5 972.0 $164,613.08 $32.5] 7 $33.6fi uWia:CLNently mg.talmg to annex to the(FDPFA ubum:Served by VBFA,$18 nnan bond 2010 Mon:P".,9 to form WA in 2016 s Moiires ant Federsl Way served by South Kng Fire a Pescue who faikd bond measure for capgal n:Served by TDBFA Fee renkifrg remains the same with fire impact tees i Why now? KENT FIRE DEPARTMENT RFA IS NOTALONE IN NEED i IMPACT FEES Current State of Zone 3 Fire Resources Zone 3 Fire Resources Compared to Like Communities in United States Baton 3m1 Nw.eat e� 7ast m�m1 awry �.�am s.... taadr e>mo uua card was rm... ar r4we. aevbeba To meet National Averages for Ilke communi<ies,the following resource ere needed. Fire Btalons ti Pumpers 1] Aerials 3 Source(NFPA-"US Fire Department Profile 2013" 9 7/7/2015 Kent Fire Department RFA Direction • Mitigation and Level of Service Policy •Adopted September 2014 Requires Opposition to Impacts of New Development Provides Guidelines for LOS Fees Provides Guidelines for Impact Fees • Capital Facilities&Equipment Plan •Adopted September 2014 Defines Resource Needs and Costs Defines Funding that Includes LOS/Impact Fees 0 LOS / Impact Fees What's the Difference? • LOS fees clumsy in permitting process Implemented by the Kent Fire Department RFA •Based upon site specific impacts of development Requires appeal or threat of appeal of Kent's Permitting Process: GMA-36.70A RCW SEPA-43.21C RCW Subdivision Code—58.17 RCW • Impact fees become a known cost •REQUIRES ADOPTION BY CITY OF KENT COMP PLAN Requires City of Kent/Kent Fire Department RFA partnership Fees based on Capital needs adopted into Kent City Code How Does the Kent Fire Department RFA Have Standing • Lessons learned since 1997 and 2004 Hearing. •Formalize adoption of level of service •Establish SEPA and GMA Policy •Establish Capital Plan •Establish Mitigation Policy Alternative construction,protections etc. Fee policy based on impacts of new development • Currently we have the authority to intervene in the Kent development approval process. 10 7/7/2015 Kent Fire Department RFA Governance Board Direction • Mitigate development impacts •Desired method Mitigation and Level of Service Policy Utilize Impact Fees adopted by City of Kent,City of Covington Cooperative effort with Covington,Kent,SeaTac •Secondary method Mitigation and Level of Service Policy LOS fees and developer mitigation agreements --------------- Direction Based on 14-Year Question • How should the Kent Fire Department RFA address the impacts of growth? •Surveys conducted in: 2000 2004 zoos 2010 •90%of respondents want development to pay for their impacts. Recommendation •Allow Kent staff to begin work on draft ordinance for new Kent City Code that implements Fire Impact Fees •Base upon current Comprehensive Plan •Updates to revised Comprehensive Plan ongoing • Implementation Timeline: •Develop ordinance: July/August •Present to Committee: August/September •To Council: September/October •Implement: October/November 11 7/7/2015 Questions THANK YOU 12