HomeMy WebLinkAboutCAG2021-491 - Original - Multi-Service Center - Low-Income Household Water Assistance Program - 10/01/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Mayor or Designee
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingDate Received: City Attorney:
Comments:
Date Routed: Mayor’s Office City Clerk’s OfficeAgreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Local Business? Yes No*
Business License Verification:
If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Yes In-Process Exempt (KCC 5.01.045)
Notice required prior to disclosure?
Yes No
Contract Number:
This form combines & replaces the Request for Mayor’s Signature and Contract Cover
Sheet forms. (Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 20210513
FOR CITY OF KENT OFFICIAL USE ONLY
Agreement Routing Form
For Approvals, Signatures and Records Management
(Optional)
Basis for Selection of Contractor:
* Memo to Mayor must be attached
Termination Date:
Authorized to Sign:
LOW-INCOME HOUSEHOLD WATER ASSISTANCE
VENDOR AGREEMENT
This agreement, dated as of October 1, 2021 to September 30, 2023 is entered into by and
between Multi -Service Center, (Agency), and City of Kent, a supplier of home water and/or
waste water, (Vendor).
PURPOSE
Public Law No: 116-260 signed on December 27, 2020, included funding with instructions for the
Administration for Children and Families (ACF) within the U.S. Department of Health and Human
Services (HHS) to carry out grants to assist low-income households, particularly those with the
lowest incomes, that pay a high proportion of household income for drinking water and wastewater
services, by providing funds to owners or operators of public water systems or treatment works to
reduce arrearages of and rates charged to such households for such services. This act requires that
certain assurances be satisfied before assistance payments are made, on behalf of eligible
individuals, to suppliers of drinking water and wastewater. This agreement defines the conditions
that the Vendor must agree to so that the Agency can make assistance payments to the Vendor on
behalf of eligible households.
AGENCY RESPONSIBILITIES
The Agency shall:
1. Accept and review client applications and determine eligibility of households for payments.
2. Follow procedures that minimize the time elapsing between the receipt of funds and their
disbursement to vendor.
3. Make payments in a timely manner to the vendor on behalf of eligible households for the
term of this agreement.
4. Follow sound fiscal management policies, including, but not limited to segregation of funds
from other operating funds of the agency.
5. Notify customer and/or vendor of the customer's eligibility and total benefit amount.
6. Incorporate policies that assure the confidentiality of eligible household's usage, balance,
and payments.
7. Upon request from vendor, provide a statement verifying income of an eligible household
for the sole purpose of determining moratorium eligibility, within the statutory guidelines
of confidentiality.
WATER VENDOR RESPONSIBILITIES
The Vendor shall:
1. Immediately apply the benefit payment to customer's current/past due bill,
deposit/reconnect requirements, or arrearages to eliminate the amount owed by the
customer and agree to maintain service to customer for a period of 30 days.
2. Notify the customer of the amount of benefit payment applied to the customer's billing.
3. Keep customer records confidential.
4. Maintain records for four (4) years from the date of this agreement, or long if the vendor
is notified that a fiscal audit for a specific program year is unresolved.
Dana Ralph
Mayor
City of Kent
11/19/2021