HomeMy WebLinkAboutCAG2021-240 - Amendment - #1 - The Berger Partnership, PS - Park and Open Space Plan Update 2022 - 11/19/2021ApprovalOriginator:Department:
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4
11/10/2021
Amendment624530
Parks, Recreation & Community ServicesLynn Osborn
04/30/2022
4
Earliest possible please
05/17/2021
N/A
4
Other
P00006
Contract
$256,389.10
N/A
4
4
4
TJ
TJ
11/19/2021
AMENDMENT - 1 OF 2
AMENDMENT NO. 1
NAME OF CONSULTANT OR VENDOR: Berger Partnership
CONTRACT NAME & PROJECT NUMBER: Park & Open Space Plan Update, PK20-13
ORIGINAL AGREEMENT DATE: 05/17/2021
This Amendment is made between the City and the above-referenced Consultant or Vendor
and amends the original Agreement and all prior Amendments. All other provisions of the original
Agreement or prior Amendments not inconsistent with this Amendment shall remain in full force
and effect. For valuable consideration and by mutual consent of the parties, Consultant or
Vendor’s work is modified as follows:
1. Section I of the Agreement, entitled “Description of Work,” is hereby modified to add
additional work or revise existing work as follows:
In addition to work required under the original Agreement and any prior
Amendments, the Consultant or Vendor shall:
As described in attached Exhibit A, incorporated herein,
consultant shall provide asset lifecycle assessment and
replacement costs, cricket field study, and additional survey
work, as well as additional supporting subconsultant services as
needed.
2. The contract amount and time for performance provisions of Section II “Time of
Completion,” and Section III, “Compensation,” are modified as follows:
Original Contract Sum,
including applicable WSST
$234,150.50
Net Change by Previous Amendments
including applicable WSST
$N/A
Current Contract Amount
including all previous amendments
$234,150.50
Current Amendment Sum $22,238.60
Applicable WSST Tax on this
Amendment
$0.00
Revised Contract Sum $256,389.10
AMENDMENT - 2 OF 2
Original Time for Completion
(insert date)
04/30/2022
Revised Time for Completion under
prior Amendments
(insert date)
N/A
Add’l Days Required (±) for this
Amendment
0 calendar days
Revised Time for Completion
(insert date)
N/A
The Consultant or Vendor accepts all requirements of this Amendment by signing below, by
its signature waives any protest or claim it may have regarding this Amendment, and
acknowledges and accepts that this Amendment constitutes full payment and final settlement of
all claims of any kind or nature arising from or connected with any work either covered or affected
by this Amendment, including, without limitation, claims related to contract time, contract
acceleration, onsite or home office overhead, or lost profits. This Amendment, unless otherwise
provided, does not relieve the Consultant or Vendor from strict compliance with the guarantee and
warranty provisions of the original Agreement.
All acts consistent with the authority of the Agreement, previous Amendments (if any), and
this Amendment, prior to the effective date of this Amendment, are hereby ratified and affirmed,
and the terms of the Agreement, previous Amendments (if any), and this Amendment shall be
deemed to have applied.
The parties whose names appear below swear under penalty of perjury that they are
authorized to enter into this Amendment, which is binding on the parties of this contract.
IN WITNESS, the parties below have executed this Amendment, which will
become effective on the last date written below.
CONSULTANT/VENDOR:
By:
Print Name:
Its
DATE:
CITY OF KENT:
By:
Print Name: Brian Levenhagen
Its Parks, Recreation & Community
Svcs. Deputy Director
DATE:
ATTEST:
___________________________
Kent City Clerk
APPROVED AS TO FORM:
(applicable if Mayor’s signature required)
Kent Law Department
P:\Planning\_All Park Plans\2022 Update\Berger-2022 Park Plan-AMENDMENT 1
Brian Levenhagen (Nov 19, 2021 08:40 PST)
Nov 19, 2021
Principal
Greg Brower
Nov 19, 2021
Landscape Architecture
Urban Design
Berger Partnership PS
1927 Post Alley, Ste. 2
Seattle, WA 98101
206 325 6877
bergerpartnership.com
10.28.21
Terry Jungman
Park Planning and Development Manager
Parks, Recreation & Community Services
City of Kent
220 Fourth Avenue South
Kent, WA 98022
Proposal for Additional Landscape Architectural Services: Amenity Lifecycle Assessment,
Cricket Pitch Placement, Recreation Sports Survey, Additional DA Hogan Consulting, and
General Survey Evolution
Terry:
Per our conversations, we have developed a scope and fee to assist you with the following
for the 2022 Kent Park and Open Space Plan:
Asset and Amenity Lifecycle Assessment
Cricket Pitch Placement
Recreation Sports Survey
Additional DA Hogan Consulting
General Survey Evolution
This letter outlines our proposed landscape architectural services, with each phase of service
described below.
Task 1: Asset and Amenity Lifecycle Assessment
The anticipated deliverable is a schedule by year of expected Capital Renewal costs for the
next 10 to 20 years.
Subtask 1.1 Replacement Costs: Provide regional replacement costs for each asset type,
adjusted for expected permitting complexity (see Assumptions for quality of asset at install
and associated implications):
DA Hogan will assist the team in providing high‐level sports facilities costs.
PROS to provide initial data from prior work; Berger to escalate and correct for
regional costs.
Berger with PROS/city input will develop a metric for escalation per year.
Berger/DA Hogan with city input will develop high, medium, and low permitting
cost percentages for each asset type.
o City will assist in assigning high/medium/low percentage to each system asset
based on location in the system and anticipated complexity of site.
EXHIBIT A
10.28.21
Terry Jungman
Parks, Recreation & Community Services
Proposal for Additional Landscape Architectural Services
Page 2 of 6
o Low may mean that no permits are triggered; mid may be associated with
permitting on the plateaus; high may be associated with permitting in
floodplains or other complex sites.
Berger/DA Hogan with city input will provide soft cost percentage for each asset
type.
City to provide preliminary cost at install where data is available.
Subtask 1.2 Length of Life Data: Provide typical length of life for each asset type (see
Assumptions for quality of asset at install and associated implications):
DA Hogan to provide input on expected length of life for sports facilities.
PROS to provide initial data from prior work; Berger/city to review and revise if
needed.
Subtask 1.3 Current Lifecycle Status: City will provide lifecycle status per asset (install year,
condition of asset, and photographs of asset). Berger will work with city to verify/review
data and assumptions. Tasks are assumed to include:
One web meeting to discuss asset list and indicated condition.
Verify/review city‐provided data.
Deliverable: Berger to incorporate the above data into an Excel spreadsheet to provide a
schedule by year of expected Capital Renewal costs for the next 10 to 20 years.
Incorporate city and PROS review and comments.
Incorporate indoor facility data provided by city (see Assumptions below).
Review with PROS to ensure smooth transition to O&M assessment.
Assumptions:
No site visits will be associated with this work; all condition data will be provided by
the city in Excel and GIS form, with images associated with assets on the city’s GIS
platform.
A complete Major Asset Inventory List will be provided by the city by end of
October, with an expectation that one round of changes will be made to the list
after that time.
Timeline for completion is early Spring 2022 for incorporation into the final 2022
Kent Park and Open Space Plan (deadline March 2022).
Indoor facilities are to be incorporated if costs/length of life/current lifecycle status
data is provided by the city.
10.28.21
Terry Jungman
Parks, Recreation & Community Services
Proposal for Additional Landscape Architectural Services
Page 3 of 6
Quality at install can vary widely and have large impacts on length of asset life. For
this study, middle‐of‐the‐road quality will be assumed for asset at installation.
Regional comparisons will not be needed; study will provide local data/costs only.
Task 2: Cricket Pitch Placement
The team will study the parks and school systems to determine up to three potential
locations for a cricket pitch. This will include pros/cons of sites, potentially including parking
available, grading work, and amenities to demolish to provide sufficient space. Locational
study will be based on city‐provided GIS data, DA Hogan input, and Berger knowledge.
Potential sites will be incorporated in project list and, potentially, heat mapping.
Assumptions:
City will provide all on‐the‐ground verifications.
City will provide GIS asset data including topography.
Task 3: Recreation Sports Survey
PROS and team will develop a survey on SurveyMonkey to gather information on how
organizations are using the current athletic facilities, satisfaction, and corresponding actions
for rectangle and diamond fields, and how much field time is needed on a weekly basis and
for what purpose(s). This survey work will provide data for the contracted Athletic Field
Capacity Study effort. Survey writing and analysis of results will be by PROS and their
consultant team. See attached PROS memo documenting the exchange of one day of
interviews to partially cover this scope of work.
Assumptions:
City will be in charge of disseminating the survey and encouraging participation.
All surveys will be taken on the SurveyMonkey platform. No hardcopies will be
disseminated.
Task 4: Additional DA Hogan Consulting
DA Hogan will provide consulting on an hourly as‐needed basis for tasks beyond Cricket
Placement and the Asset and Amenity Lifecycle Assessment. This time is anticipated to be
largely used for assisting PROS with assessing Joint Agency Use (School District Partnership)
potentials.
10.28.21
Terry Jungman
Parks, Recreation & Community Services
Proposal for Additional Landscape Architectural Services
Page 4 of 6
Task 5: General Survey Evolution
PROS/ETC will evolve one participant‐location‐identifying question in the finalized
Statistically Valid Survey to allow for use in the General Survey. ETC will provide a separate
survey link for the General Survey to be posted on the Bang The Table platform; Google
Translate will be used for translation services.
Assumptions:
City/Berger will provide finalized wording of question(s) for the General Survey.
Berger will provide graphic that is used with the General Survey question.
City will host the graphic on their own website platform that the General Survey will
reference.
Fees
Based on the scope of services identified at this time, we have established a fee for
landscape architectural services as follows:
Task1: Asset and Amenity Lifecycle Assessment:
Berger Partnership $6,710.00
PROS $1,760.00
DA Hogan $2,772.00
Total $11,242.00
Task 2: Cricket Pitch Placement:
Berger $3,070.00
DA Hogan $3,014.00
Total $6,084.00
Task 3: Recreation Sports Survey:
PROS $1,375.00
Total $1,375.00
Task 4: Additional DA Hogan Consulting:
DA Hogan $2,772.00
Total $2,772.00
Task 5: General Survey Evolution
PROS $765.60
Total $765.60
TOTAL: $22,238.60
10.28.21
Terry Jungman
Parks, Recreation & Community Services
Proposal for Additional Landscape Architectural Services
Page 5 of 6
Fees will be billed monthly based upon the percentage of work completed. Services beyond
those noted in this proposal will be billed as additional services on an hourly basis as follows,
or lump sum fees can be negotiated:
Principal $210.00 per hour
Associate $165.00 per hour
Project Manager $135.00 per hour
Landscape Designer $110.00 per hour
Administrative Staff $95.00 per hour
Printing, reprographic expenses, CAD plots, travel costs, and other reimbursable expenses
will be billed in addition to the above fees at cost plus a 10% administrative mark‐up. All
accounts are due in 60 days. Invoices not paid within 90 days of invoice date will be subject
to late charges of 1% per month. If payment for services is not received within 120 days of
the invoice date, all subsequent services and/or issuance of documents may be postponed
until receipt of payment, unless special arrangements are made prior to providing the
services.
Revisions & Additions To Proposal
Once the proposal is approved, any substantive revision to scope resulting from
owner/client directed changes (including scope of work changes, modifications to existing
documents, and adjustments to time frames) will be billed as an extra service. Billing will be
hourly. Written confirmation of the change/revision will be sent as an amendment to this
contract. Revision work started at the direction of the owner/client, then subsequently
terminated, will be billed as extra services through date of stop‐work notification.
10.28.21
Terry Jungman
Parks, Recreation & Community Services
Proposal for Additional Landscape Architectural Services
Page 6 of 6
If this proposal meets with your approval, please sign one copy and return it to our office. If
you have questions, would like more information, or wish to make any modifications, please
do not hesitate to contact us. We look forward to working with you on the 2022 Kent Parks
and Open Space Plan. Work will be scheduled upon our receipt of the signed proposal.
Sincerely,
Berger Partnership PS
Andy Mitton Greg Brower
Principal, ASLA, PLA Principal in Charge, ASLA, PLA
APPROVED:
Date
encl: Focus Group / Survey Tasks: Financial Exchange from PROS dated 10/27/2021
Additional Survey Development from PROS dated 10/27/2021
PROS Plan Facilities Analysis from DA Hogan dated 10/18/2021
Page 1 of 2
October 27, 2021
Stephanie Woirol
Berger Partnership
Landscape Architecture | Urban Design
1927 Post Alley, Suite 2
Seattle, WA 98101
RE: Focus Group / Survey Tasks: Financial Exchange
Stephanie,
To clarify the financial aspect in the exchange for interviews done by Kent Parks and
Recreation Staff, and the scope of work by PROS for the City of Kent Master Plan please
find information below.
PUBLIC ENGAGEMENT:
Key Leadership/Focus Group Interviews – per original scope
The Consulting Team will perform focus groups and key leadership interviews in the
community to evaluate their vision for recreation programs in the Kent community. Eight to
ten (8-10) virtual focus group meetings and key leadership interviews via phone (up to 16-20)
will be held over a two-day period. During these interviews/focus groups, the Consulting
Team will gain an understanding of the community values, as well as determine the priority
for recreation programming and service needs of the community. The following list of
potential interviewees will be used to select the final list in conjunction with the City:
INTERVIEWS COMPLETED
• Eight Focus Group Interviews Conducted by Leon: July 26, 27, & 28, 2021
• Eleven Stakeholders Interviews Conducted by Scott: July 21 & 22, 2021 - Not
including: (Josh Sutton YMCA, done by Kent P&R)
• One Day of Interviews conducted by Kent Parks and Recreation Staff
COSTING PER TASK ON SCOPE
• One day of Kent Parks and Recreation Staff conducting focus groups ($1,250 credit)
of what PROS was contracted to conduct Focus Group Interviews.
• Cost of Recreation Sports Survey: $2,500 dollars.
• Increase our project fee with change order by $1,250 dollars for PROS to do the
sports survey.
Page 2 of 2
Should you or Terry have questions about the fee credit / task exchanged, please contact
me.
Kindest Regards, Accepted By:
Date:
Leon E. Younger
PROS Consulting
President
October 27, 2021
Stephanie Woirol
Berger Partnerships
1927 Post Alley #2
Seattle, WA 98101
RE: Additional Survey Development
Dear Stephanie,
Below is the additional cost for survey work Kent, WA Parks and Recreation has requested.
• Develop a secondary link for general use and distribution to the Community (No
Cost)
• Provide changes to the secondary link to obtain additional information
Cost $696.00
Please contact me if you have any questions.
Thanks,
Accepted By:
Leon E. Younger
PROS Consulting
President Date:
119 First Ave South p. 206‐285‐0400
Suite 110 f. 206‐285‐0480
Seattle, WA 98104 www.dahogan.com
October 18, 2021
Andy Mitton, Principal
Berger Partnership
via e‐mail andym@bergerpartnership.com
PROS Plan Facilities Analysis
City of Kent Parks & Rec
Scope & Fee Proposal
Dear Andy,
The following Scope and Fee Proposal includes consultation support for The Berger Partnership’s (Berger)
work with the City of Kent as they develop their PROS Plan. As we have discussed, D.A. Hogan’s scope is
largely in the form of direct consultation, sharing our collective experience in similar matters specifically as
they relate to recreational athletic facilities. While there are likely certain specific deliverable “products”
agreed to in the course of this work, these will almost certainly be in the form of raw data and narrative
verbiage for your direct use in the preparation of broader support documentation. In light of this, our
Scope and Fee is more reflective of three very specific areas of study and consultation, rather than a list of
products and deliverables or phases.
The City may provide a variety of raw data sets that include numerous facilities types, from soccer fields to
landscapes to play areas. D.A. Hogan will, of course, limit our effort specifically to Recreational Athletics
Facilities.
This work is expected to occur primarily through November and December 2021, with some refinement
possible through March 2022.
Proposed Areas of Consultation
Sports Facilities Replacement Using inventory and assessment information provided by the City,
provide reliable data related to expected service life (or service life remaining), and cost of
replacement including actual construction cost and associated “soft” costs. Our contribution here
will likely include defining “expected service life” across a range of quality standards in the original
construction to the City’s satisfaction (for purposes of the final report). Specific deliverable
products are expected to include data‐entry into matrices provided by Berger.
Eric Gold, Principal, 12 hours @ $210/hr $2,520
Subtotal $2,520
New Facilities Site Assessment The City desires to develop an existing site for organized Cricket
practice and play. D.A. Hogan will provide a suitable template for Berger’s use in initially
119 First Ave South p. 206‐285‐0400
Suite 110 f. 206‐285‐0480
Seattle, WA 98104 www.dahogan.com
determining the adequacy of potential sites based on “fit”, and consult with Berger on more
specific matters of constructability, safety, and operations and maintenance, as well as cost data
consistent with metrics described above for “Sports Facilities Replacement”.
Eric Gold, Principal, 12 hours @ $210/hr $2,520
Connie Wilkinson, Technical & Production Staff, 2 hours @ $110/hr $220
Subtotal $2,740
Joint Agency Use Both the City and the local School District have been in discussion regarding a
Joint Facilities Use Agreement. D.A. Hogan will consult with Berger and the City on various areas of
consideration specifically facilities scheduling capacity potential, using data sets provided by the
District (facilities types) and the City (program needs). Specific deliverables in this area likely
include data entry into Berger’s matrix or development of an original matrix illustrating potential,
and typical scheduling compliments and conflicts.
Eric Gold, Principal, 12 hours @ $210/hr $2,520
Subtotal $2,520
Total Proposed Fee $7,780
Thank you again for the opportunity to continue this work with both The Berger Partnership and the City of
Kent! Please feel free to call me if you have any questions.
Sincerely,
Eric Gold ASLA
Principal Landscape Architect
119 First Ave South p. 206‐285‐0400
Suite 110 f. 206‐285‐0480
Seattle, WA 98104 www.dahogan.com
Schedule A
Hourly Fee Rates
2021
Principal Engineer $210
Principal Landscape Architect $210
Project Engineer $165
Project Landscape Architect $165
Construction Manager/Project Manager $125
Engineering Technician II $120
Technical Staff/Cad Drafting $110
Engineering Technician I $90
Landscape Designer $90
Administrative $70
Signature:
Email:
Signature:
Email:
Signature:
Email:
Terry Jungman (Nov 17, 2021 16:36 PST)
Terry Jungman
tjungman@kentwa.gov rlashley@kentwa.gov
Melissa McCormick (Nov 19, 2021 11:39 PST)
Melissa McCormick
cityclerk@kentwa.gov
E-TRANSMITTAL: Amdt. 1 to Park Plan Update
Agmt.
Final Audit Report 2021-11-19
Created:2021-11-17
By:Lynn Osborn (losborn@kentwa.gov)
Status:Signed
Transaction ID:CBJCHBCAABAAHFGNjYSz_axnB4Ko7iuclsECgJC6cKja
"E-TRANSMITTAL: Amdt. 1 to Park Plan Update Agmt." History
Document created by Lynn Osborn (losborn@kentwa.gov)
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Agreement completed.
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