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Home My WebLink AboutCAG2020-418 - Change Order - #2 - T. Bailey, Inc. - West Hill Reservoir Construct New 5.0 Million Gallon - 10/04/2021KENT Agreement Routing Form For Approvals, Signatures and Records Management This fornt iombines & repiaces the Request for Mayor's Signature and Contract Cover Sheet forms. (Print on pink or cherry colored paper)WASHINGToN f oLoe. Originator: S. Anderson Department: PW Engineering Date Sent: 10t5121 Date Required N/A Authorized to Sign: E Director or Designee El Mayor Date of Council Approval: 12t8120 Budget Account Number: \M0054.641 10.330 Budget? EYes tr No Grant? El Yes E No Type: N/A c .91H G ELoh5 {r,Eo EooLtrt Vendor Name: T. Bailey lnc. Category: Contract Vendor Number: 294554 Sub-Category: Change Order #2 Project Name: West Hill Reservoir project Detaits:Upsize PRV, vault, and associated components due to the PRV being undersized for its intended usage in the plans. Agreement Amount: $64,055.74 Start Date: DeCember 23,2020 Basis for Selection of Contractor: Bid Termination Date: 357 Working Days Local Business? E Yes El No* xlf meets requirements per KCC 3.70.100, please complete'Vendor Purchase-LocalExceptions'form on Cityspace. Notice required prior to disclosure? EYes E No Contract Number: cAG2020-418 gl tra-{.-J\,o a* o=EEoc.9UI Date Received by City Attorney:Comments: t: li Date Routed to the Mayor! Office: Date Routed to the City Clerk's Office: ad(W22173,1,20 Visit Documents.KentwA.gov to obtain copies of all agreements '' KENT WASHtNGToN CHANGE ORDER NO. #2 NAME OF CONTRACTOR:T. Bailey, Inc. ("Contractor") CONTRACT NAME & PROJECT NUMBER:West Hill Reservoir ORIGINAL CONTRACT DATE :December 23. 2020 This Change Order amends the above-referenced contract; all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect. For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equiPment necessarY to : Upsize PRV, vault, and associated components due to the PRV being undersized for its intended usage in the plans. 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: Original Contract Sum, (including applicable alternates and WSST) $8,493,470.72 Net Change by Previous Change Orders ( i ncl. applica ble WSST) $25,800.15 Current Contract Amount (incl. Previous Change Orders) $8,519,270.87 Current Change Order $58,179.60 Applicable WSST Tax on this Change Order $5,876.14 Revised Contract Sum $8,583,326.61 CHANGE ORDER - 1 OF 3 Original Time for Completion (insert date) 350 working days Revised Time for Completion under prior Change Orders (insert date) 0 Days Required (*) for this Change Order 7 calendar days Revised Time for Completion (insert date) 357 working days In accordance with Sections L-O4.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor agrees to waive any protest it may have regarding this Change Order and acknowledges and aicepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date. All acts consistent with the authority of the Agreement, previous Change Orders (if any), and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have applied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this contract modification, which is binding on the parties of this contract' 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS, the parties below have executed this Agreement' which will become effective on the last date written below. llr/ CITY OF KENT: (titte). ta/u /2, Print Name:Chad Bieren.P. E. 4,.^ (signature) Contract Manaoer (title) By Bonnie Wardlaw DATE: 9127121 Print Na Its CHANGE ORDER - 2AF 3 ATTEST: Kent City Clerk APPROVED AS TO FORMI (appllcable lf MayorE slgnature requlred) Kent Law Department lln thls R6ld, you may enterthe electmnlc flleoath wher€ the contract has been savedl CHANGE ORDER. 3 OF 3 File No. 2OO.2 KENT CHANGE ORDER WORKSHEET NO. 2 Construction Engineering Division - Public Works Project: West Hill Reservoir Project Engineer: RH2 - Drew Holcomb Capital Projects Phil McConnell Project No: Fed-Aid Nor Contractor: L9-3027.t N/A T Bailey Man Date: Various I. Pro ed Ghan e Upsize PRV, vault and associated components If. Reason and Bac round for Cha e IIf. Method of Payment NEW PAY ITEMS E ruotapplicable Revision 2 increased the size of the PRV from a 3 i nch to an 8 inch PRV, The PRV in the plans was undersized for its intended usage. Sch No Item Description Total Est. Otv Unit Unit Price Total Estimated Cost of Item 21000 Rev 2 in the size of the PRV from an 3 inch to an B inch 1 LS $58,179.60 $58,179.60 $ $ New Pay Items Total: $58,179.60 DELETE EXISTING PAY ITEM(S) per 1-O9,5 E ruotappricabre Sch No.Bid Item No.Item Description Qtv Unit Unit Price Cost of ltem Page L $ $ Delete Existing Pay ltems Total: $ INCREASE/DECREASE TO EXISTING PAY ITEM(S) fl ruotappricabre Sch No,Bid Item No.Item Description Qtv Unit Unit Price Cost of Item $ $ $ Increase / Decrease to Existing Pay Items Total: *TOTAL ESTIMATED COST OF CHANGE ORDER: $ $58,179.60 x Total of the Cost of Item Columns IV. WORKING Capital Projects Manager: Construction Engineering Supervisor: 1 *TOTAL WORKING DAYS:f 3tn* x This Change Order + Previo 'W.*--,L fuPaul Kuehne Date: Date: g/s/zr Date 8/'/q dt\* 3{1I Previous Total:tDue This Change Order:Original Contract:5'r.J Explanation/Justification for Additional Working Days: Construction Manager: Connor Page 2 McConnell Phil Sent: To: Cc: From Thank you, Chad Bieren, Chad Wednesday, luly 7, 2021 4:47 PM Connor, Eric McConnell, Phil; Peterson, KellY RE:WH Res - REV2 - PS3 PRV Pricing Chad Bierenr P.E' PublicWorks Director Engineering Administration I Public WorksDepartment 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5534 | Cell 253-740-9139 cbieren@KentWA'oov www.KentwA.qov tI El @ flt..EAS[i c$Nsrr]$:R Tl4ffi mN\IrRc]NMf;gdT SRii$RA pR]$*TX$d$ Tf"lr$ fr'Mes[" Subject: Hi Eric, As I understand the situation, we have developed the separate change order proposals to meet the timelines of the 2021 overlay project. This will save the west Hill Reservoir project on roadway restoration costs, and those savings will exceed the additional costs of separate change orders due to mark uP. Please proceed with the separate change orders' il{EHT ldrlFthQ.sg{ From: Connor, Eric <EConnor@kentwa.gov> Sent: WednesdaY, JulY 7,20212:43 PM To: Bieren, Chad <CBieren@kentwa.gov> Cc: McConnell, Phil <PMcConnell@kentwa.gov>; Peterson, Kelly <KPeterson@kentwa'gov> Subject: FW: WH Res - REV2 - PS3 PRV Pricing Attachments:- Original Plan Sheet M201 Good Afternoon Chad, As a result of the below communication, we requested our contractor to provide separate pricing for the storm work and the water work associated with Revision No. 2 for west Hill Reservoir' or contractor has provided proposals in the amount of $58,r79.60 to upsize the PRV vault (water work) and g42)664.70 for the associated additional storm work, combined these total $100,844.30. There is a small increase to the price shared below ($1,105.00) due to the wsDoT Subcontractor Markup Rate structure (L2o/o for lst $25k, L\o/o for next $75k, and 7olo for next $75k), With the 2 separate proposals iheru is a larger sum of money subject to the L2o/o rate' Are you okay with proceeding with these 2 separate change orders? 1 - Revision 2 Plans- COP 664-03 (original proposal quoted below) - COP 664-04 (separated pricing for storm) - COP 664-O3a (separated pricing for PRV revisions) please let me know if you have any questions or need any additional information Thank you, Eric Eric Connor t Construction Engineering Manager Phone 253-856-5533 | Cell 253-797'0693 CITY OF KENT, WASHINGTON PL€ASm C()ru$XmER TIE$ nFdVIR.$0dMfrNT' SEFSRfi pRgNTIr*S trF$x$ n"M'$SL From: Connor, Eric Sent: Thursday, June IO,2021' 3:31 PM To: Howlett, Mark <MHowlett@kentwa.gov> Cc:Bieren,Chad<CBieren@kentwa.gov>;McConnell,Phil<PMcConnell@kentwa'gov> Subject: FW: WH Res - REV2 - PS3 PRV Pricing Eric Eric Connor I Construction Engineering Manager Phone 253-856-5533 | Cell 253-797-0693 CITY OF KENT, WASHINGTON pLsA$H C$NSXpSlt T$ E Sl\VIl{.(}slMF$*Y BHFoR8 p&rrNTXNG "$',FiXS fr -MAlL From : McCon nel l, Phil <PMcConnell @ kentwa.gov> Sent: WednesdaY, June 2, 20212:2IPM To: Connor, Eric <EConnor@kentwa.gov> Cc: Kuehne, Paul <PKuehne@kentwa.Fov> Subject: WH Res - REV2 - PS3 PRV Pricing Good Afternoon Mark, we may have spoken about this revision/pricing but I do not recall sending it to you. In order to get the'project,s pRV at pump Station 3 constructed to our Standards, Revision No. 2 was [roduced. ihe Revision was provided to our contractor and the resulting proposed premium pricing for this revision is $99,739'30' This pricing includes a new storm crossing across Lk Fenwick Rd. In orderto complete this work prior to ttre upcominj wort< on Lake Fenw'ick Rd associated with our 202L Asphalt overlay project we are requesting th; contractor to provide separate pricing for this storm work. Are you okay with this uppro..i that will result in 2 separate CO's for Revision No. 2? We will share the revised pricing with you upon receipt' Thank you, 2 Eric, T Bailey has presented a price proposal for the changes at PS3's PRV. Attached are the original plans, Revision 2 and the price proposal. The revision has the storm as a 4 inch PVC this will be changed to B inch. I will ask T Bailey for a new estimate, Their proposal shows the price difference between the old PRV and the new one' It is more of a lump sum then a specific breakdown on parts, etc, We did add a lot of additional components has part of the revision. Phil McConnell, Capital Projects Manager Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5542 I Cell 253-261-5685 pmcconnel I @ KentWA.qov CITY OF KENT, WASHINGTON KentwA.gov Facebook Ts{rl{--i.ei YouTu be PLfiASS C$N$!NER TI'f € ANVTRONM&NY SEFC}ft'f PRgNTTT$G TFIIS F'MAXL 3 T BAILEY, lNG. Change Order Proposal Gity of Kent West Hill Reeervoir ADDIT|oNAL WORK TO THE CONTRACT: Revision to PSs PRV Vault. Utilities and associated work including restoration MAT / INV NITS 1 Survey - layout 1.0 LS Northwest Cascade - Original bid scope see attached Northwest Cascade - Revised scope see attached Electrical Mark-Up Rates (WSDOT 1-09'6)Mark-up Total Date: COP #: 61212021 664-03 TOTAL $ $ (s2,ooo.oo) $ 101,350.00 $ 3,086.00 LS LS 0 0 1.0 LS 5,743.60 58,1 79.60 $ Labor Material Equipment Subcontractor Subcontractor Subcontractor 29o/o 21o/o 21o/o 12% 1st $25,000 1 070 next $75,000 770 next $75,000 CONTRACT TIME EXTENSION: 14 WD COMMENTS: N/A Exclude: WSST; Tree Replacements; Traffic Control measures beyond cones, warning signs (no PCMS, Arrow Boards, Flaggers); Therminion Coating on Hatch 3,086.00 (52,000.00) '101,350,00 I@ dftn, NORTHWEST CASCADE lNC, \!}" " posl orr_tct Box i3399. pUvALLUt), WASHtNctoN 98373 / rOLL FIEE 8QO-56?.-4442 Date: To: Action Request 6t22t2021 Chris Parker Project Manager T, Bailey,lnc. 9628 S. March PointRd. Anacortes, W A 98221 (360) 630-s831 From: Chris Quesenbury RE: Forward Price PS3 PRV Plan Revision West Hill Reservoir Action Request# 12R NWC # 4299 Chris, The purpose of this Action Request is to provide T. Bailey, Inc. with a forward price for the addei cost associated with the project Construction Revision #2 thatmodified the scope of work at PS3 PRV Vault. The following breaks out the revised scope of work. NWC originally quoted a 6-inch PRV per the project plans and specifications at a lump sum cost of $51,OOfj.OO. Upsizing the PRV line to an 8-inch diameter with a 2-inch bypass line added restoration limits account for a lump sum increase of $49,350'00. Specific conditions and exclusions are as follows: no sales or use tax is included, no survey o) testing, NWC has inctudedflagging our work only, no arborvitae tree replacement, no fence ret;nstallation, no hydroieeding, no electrical work, no thermion coating of vault hatch, 'NWC has not budgetedfor the use of PCMS or awow boards, and no concrete curb & cutter or sideu,alk restoration is included' NWC is requesting that a change order be issued in the amount of $49,350.00 for to cover the added ,"op. urro"iated with PS3 PRV upsizing at your earliest convenience. Please provide NWC with timely response to this Action Request so that we may coordinate any submittals and material procurement in a timely manner with the overall project schedule and Bid TotalI$ 13,980.00 UnitsI EA Unit Price $ 6,990.002 000 QuantityBid ltem 601 to ExistingWater - $ 1s3,00 $ 9,1 80.0060.000 LF6028i".h Dr"ttl" lro" RJ Water Line $ 74,375.00I .000 LS $ 74,375.00PS3 PRV Vault Complete603 $ 2.240.00EA$ 1,120 002.000PS3 PRV Vault'Ihrust Blocks604 $ 1,575.00EA$ 3ls 005.000605Standard Thrust Blocks $101J50.00Bid Total VAT'LT sequencing. If you would like to discuss this matter in more detail, I can be reached af 253- 2ss-7728. Respectfully, cj-0 Chris Bainbridge lsland Electric West Hills Reservoir: West Hikll add handhole Page 1 511912021 6:02:39 AM Totals (Sum - Bid Summary: Default Material Non-Quoted Quotes Total Material Labor Direct (8.71 hours @ $99.25) Non-Productive Labor Total Labor (8.71 hours) Direct Job Expenses Hand tools and safetY Subcontracts Job Subtotal (Prime Cost) Overhead (15.00%) Profit (10.00%) Sales Tax (0.007o) Job Total Actual Bid Price Material to Direct Labor ratio: 0.65 Prime Cost per square foot Job Total per square foot Actual Bid Price Per square ft Labor cost Per square foot Labor hours per square foot $1,574.89 0.00 $1,574.89 $864.47 0.00 $864.47 $0,00 0.00 0.00 $2,439.36 365.90 280.53 0.00 $3,085.79 $3,085,79 $o.oo $0.00 $0.00 $o.oo 0.00 511912021 6:04:05 AM Bainbridge lsland Electric West Hills Reservoir : West Hikll add handhole Job Number: CO2850'1 Extension BY Phase QuantitY Price U Page 1 Ext Price Labor Hr U Ext Lab Hr Item #Description 1 390 1603 1647 1770 2025 1242964 1 6546886 3107 6643 6650 69646 461495 1242560 T0001 -- 01 Raceway, Fittings & Boxes -- 2" PVC Coated Rigid Elbow 2'00 6'300'00 C 2" Plastic Bushing 2'O0 95'21 C 2" Grounding Bushing 2'00 1'568'30 C 2" Cut & Thread 2'00 0 00 E 2" PVC Coated Rigid Coupling 2'00 1,897'50 C 2" Unistrut Strap galv 2'00 260'00 C 2" PVC Coated Rigid Steel u/ground 2'00 1'760'00 C -- 01 Raceway, Fittings & Boxes Total -- -- 07 Special Systems -- 126.00 1.90 31.37 0.00 37.95 5.20 35.20 237.62 0.10 4.67 0.00 97.50 25.00 100.00 227.27 1 ,1 1 0.00 1 ,1 1 0.00 1,574.89 0.70 E 0.14 E 0.50 E 0.20 E 0.15 E 3.00 c 4.80 c 1.75 M 7.00 c 0.10 E OPEN OPEN 0.50 E 4.00 E 1.40 0.28 1.00 0.40 0.30 0.06 0.10 3.54 0.00 0.07 0.10 0.00 0.00 '1.00 1.17 4.00 4.00 8.71 1/8" Poly Pull Line 22 Unistrut (Shallow) Galvanized Cut 12 Gauge 1-5l8x1-5/B Channel (labor) 1/2 Ton pick up truck Per daY Ferry fare car, driver, and passenger round trip Link seal 1/2 through 2 1/2 inch conduit -- 07 Special Systems Total -- set handhole -- 18 Phase #18 Total -- Job Total -- 1B Phase #18 -- 1.00 1,110.00 E 2.00 1.00 1.00 0.75 0.50 2.00 50.00 M 466.76 C 0.00 E 130.00 E 50.00 E 50.00 E " Target, Labor column 1 O oldcastle Precast'*Deliverin g ReliabilitY 3030-LA fi" 2'-0" 2'-4" Full 180' Open ,eit -)- I Cover No.3030-P '110 lbs. Base No.3030-8 7O0 lbs.t-rl" t-r)" Bose ond Cover PSE Code #7664900 2'-6" 2'-6" 2'-6" 2'-6" '' //\\>. Full 180' Open \ Q,, Cover No.3030-P 110 lbs. OptionalSolid Base No.3030-5B 950 lbs. Non Skid Covers Available FOR DETAILS, SEE REVERSE >> Items Shown Are Subjoct To Changs Without Notice lssue Dals: Augusl 201 2 @1 983-201 2 Oldcastle Procast, lnc' Mailing Address PO Box 588 Auburn, WA 98071 Phone: 800-892-1 538 Faxl 253-735'4201 Email: opauburn@oldcastle com opauburn.com {. Cl oHcastle Precast'Deliveri ng ReliabilitY 2'-6" (4) 1/2" Dio. Bolts For Frome Hold-Down PLAN VIEW Cover Not Shown 2'-o/" 9"r'-04"9" l- r-r|" FRONT VIEW 2'-o&" 1'-01" r-f)" 9"*l 3030-TA @ I N Diqmond Plote Cover Lotch PLAN VIEW Shown With Cover { o 9" FRONT VIEW Shown With OPtlonol Solid Bose * SCALE: 3/4" =1''0" 2'-ol" r-rl" SIDE VIEW 2'-o&" t-rl" SIDE VIEW Shown With OPtionol Solld Bose L o Ih Flr.l o I a'l + I N o t--n 5" Dio, Knockouts 2 Eoch Slde, 4 Sldes -l_ T-t L fL Lift Hole 1 1/2" fr----n 5" Dio, Knockouts 2 Eqch Side, 4 Sides I I I I I "l JI 1 1/2" f,,Hole II opauburn.com 1.1 @1983-2012 Oldcastlo Precast, lnc.