HomeMy WebLinkAboutCity Council Committees - Committee of the Whole - 11/10/2020 Approved
Kent City Council - Committee
of the Whole
KENT Committee of the Whole -
W A 5 H I N G T O N
Regular Meeting
Minutes
November 10, 2020
Date: November 10, 2020
Time: 4:04 p.m.
Place: THIS IS A REMOTE MEETING
1. CALL TO ORDER
Council President Troutner called the meeting to order.
2. ROLL CALL
Attendee Name Title Status Arrived
Toni Troutner Council President Present
Bill Boyce Councilmember Present 4:10 PM
Brenda Fincher Councilmember Present
Satwinder Kaur Councilmember Present
Marli Larimer Councilmember Present
Zandria Michaud Councilmember Present
Les Thomas Councilmember Present
Dana Ralph Mayor Present
3. AGENDA APPROVAL
A. Move to approve the agenda as amended.
Chief Administrative Officer Derek Matheson requested item 4.G be moved to
the first presentation 4.A.
R SE ULT: APPROVED [UNANIMOUS]
MOVER: Les Thomas, Councilmember
SECONDER: Satwinder Kaur, Councilmember
AYES: Troutner, Boyce, Fincher, Kaur, Larimer, Michaud, Thomas
4. DEPARTMENT PRESENTATIONS
A. INFO ONLY: Green Stormwater Infrastructure
Project Manager Interns for World Relief Seattle and Sustainability
Ambassadors, Risa Suho and Elisha Gill, provided a presentation on Green
Stormwater Infrastructure in Kent. They discussed the problem areas in
regard to flooding here in the City as well as the issue of increased pollution.
They followed by discussing possible solutions for these issues, such as
glacial till, rain gardens and rain garden soil and paradise parking lots. There
were a number of examples from other places such as Bellingham, Tacoma
and other areas in King County that have implemented some form of Green
Kent City Council - Committee of the Whole November 10, 2020
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
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Stormwater Infrastructure and the benefits to the rate payers, the City and
the environment.
B. INFO ONLY: Mill Creek Canyon Clean Up
Deputy Parks Director Brian Levenhagen presented an update on the clean
up being done at Mill Creek Canyon Park.
C. Amendment 2 with Clean Harbors Environmental Services for
Mill Creek Canyon Cleanup - Authorize
Deputy Parks Director Brian Levenhagen provided details on the Amendment
2 with Clean Harbors Environmental Services for the Mill Creek Canyon
Cleanup project.
MOTION: Authorize the Mayor to sign contract amendment #2
with Clean Harbors Environmental Services, Inc. for the
continued clean-up of Mill Creek Canyon Park up to a maximum
contract amount of $545,000.00, provide that this amended
contract value shall be used to determine future authority
concerning contract amendments if sufficient funds exist within
the City's overall budget, and ratify all acts consistent with the
authority granted by this motion and prior its adoption, subject
to final terms and conditions acceptable to the Parks Director
and City Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
D. 2020 Second and Third Quarter Fee-in-Lieu Funds - Authorize
Terry Jungman provided details on the 2020 second and third quarter fee-in-
lieu funds.
MOTION: Authorize the Mayor to accept $14,250 of fee-in-lieu
funds, amend the Community Parks Reinvestment Program
budget, and authorize the future expenditure of these funds for
capital improvements at Campus Park subject to final terms
and conditions acceptable to the Parks Director and City
Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
E. Jail Medical Services Agreement - Authorize
Commander Diane McCuistion presented detailed information on the Jail
Medical Services Agreement.
McCuistion provided information on the Request for Proposals received and
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Kent City Council - Committee of the Whole November 10, 2020
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
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the interview process to select the vendor.
MOTION: Authorize the Mayor to enter into a Jail Medical
Services Agreement with Healthcare Delivery Systems for an
initial five-year term beginning on December 15, 2020, and
three options to renew, each for an additional three-year term,
in an annual amount not to exceed $628,919, including any
Washington State sales tax, subject to terms and conditions
acceptable to the Police Chief and City Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
F. Recycle Surcharge Adjustment - Authorize
Public Works Environmental Supervisor Rowena Valencia-Gica gave a
presentation on the surcharge increase being requested by the City's
contracted hauler, Republic Services. This is due to a new contamination
reduction program that is implemented. This program consists of customer
education, monthly monitoring and documentation, increased reporting,
progressive enforcement, procedures to resume recycling when suspended,
enhanced communication and outreach and annual truck inspections and
reporting. Valencia-Gica noted that the initial recycling processing surcharge
was effective September 1, 2019 and this additional surcharge would cover a
surge in residual unrecyclable materials due to increased processing. The
cost to a single family would be $0.33/month additional and $2.85/cubic yard
per month additional.
MOTION: Authorize the Mayor to approve an increase to the
sustainability adjustment added to each rate charged by
Republic Services for recurring solid waste services pursuant to
Amendment #1 to the Garbage, Recycling, Yard and Food
Waste Collection and Disposal/Marketing Contract in the
amount of $0.33 per month for Single Family and $2.85 per
cubic yard per month for Multifamily effective January 1, 2021,
subject to final terms and conditions acceptable to the Public
Works Director and City Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
G. USGS Annual Agreement - Authorize
Environmental Engineering Supervisor Alex Murillo presented on the US
Geological Survey - Joint Funding Agreement for the operation of stream and
river gages. This agreement will provide for operation, maintenance and data
collection at eight gages. Two are located on Mill Creek, one on Springbrook
Creek, two on Rock Creek, and three on the Green River. Murillo indicated
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Kent City Council - Committee of the Whole November 10, 2020
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
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that this is an on-going partnership with the City of Kent and the U.S.
Geological Survey (USGS) for stream data collection. The gages provide
valuable information on stream and weather conditions, including water
surface elevations, flow levels and amounts of precipitation. This information
is used to calibrate stream flow models and increase the accuracy of
stormwater flood projection models. Murillo noted that new gages are
included in the agreement for federal fiscal year 2021 to provide the City
additional information along the Green River. These gages will allow us to
quickly assess the river levels through the City related to levee elevations.
MOTION: Authorize the Mayor to sign a Joint Funding
Agreement for Water Resources Investigations between the
City of Kent and the U.S. Geological Survey in an amount not to
exceed $124,753 subject to final terms and conditions
acceptable to the City Attorney and Public Works Director.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
H. INFO ONLY: Transportation Master Plan Draft Project List
Senior Transportation Planer April Delchamps presented on the
Transportation Master Plan. Delchamps began by reviewing the capital
budget numbers and made mention that LID's are a potential financing tool
for qualifying projects. As projects are identified to move forward, they will
be evaluated for LID potential.
Delchamps review the feedback received from the public via interviews,
workshops, surveys, webmap results as well as staff feedback. Some
additional feedback that was received was regarding pedestrian crossing
improvements, pedestrian facilities near schools, pedestrian facilities near
transit and intersection and signal improvements to decrease traffic
congestion.
Delchamps discussed the prioritized/funded projects, projects with
secured funding and developer projects, of which there are 93. She also
provided information on the Safe Routes to Schools Project as well as the
Neighborhood Greenways Projects. Delchamps spoke about the 56
multimodal priority projects which include pedestrian projects, bicycle
projects, pedestrian crossing projects, intersection projects and auto
projects.
Delchamps wrapped up by discussing next steps, to include draft policies
and actions which will be presented at the December 1, 2020 Committee
of the Whole meeting.
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Kent City Council - Committee of the Whole November 10, 2020
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
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I. INFO ONLY: Advance Kent
Government Performance Coordinator Michael Mage provided the Council
with a recap of Advance Kent. He reviewed the available employee webinars
and the list of A-Team 2020 Members from various departments across the
City. Mage reviewed the available employee webinars that help to support
the employee transition to telework. Mage also reviewed a handful of
improvement projects across the City and where each one is at, and what
next steps are. Along with this he reviewed a few lean tools and how they
will help the City reexamine performance measures and metrics to connect
the Council Goals with SMART Objectives. Mage closed by discussing next
steps in helping to build a culture of continuous improvement at the City.
J. 2020 Annual Docket - Approve
Planner Kaelene Nobis provided details on the 2020 annual docket.
Councilmember Michaud requested the code revision to 15.08.070 be
expanded to chickens.
MOTION: Approve the 2020 Annual Docket.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
K. Marquee on Meeker/Ethos Phase II Multifamily Tax Exemption
Agreement - Authorize
City Attorney Pat Fitzpatrick provided background information regarding the
Multifamily tax exemption on the former Par 3 site that was purchased by
FNW - now Ethos.
The Par 3 surplus was initiated to ensure economic viability of remaining
portions of the golf course. Numerous public meetings were held to consider
the surplus. The City went out with an Request for Proposal for the
development of the site and FNW was selected.
Fitzpatrick provided details on the August 15, 2017, Development Agreement
the City entered with FNW. The property would qualify for the 8-year
multifamily tax exemption that would apply to only improvements on the
property, not the land.
The las was to be developed in phases and the developer is now starting
development on Phase II, which is consistent with the Development
Agreement.
Planner Jason Garnham provided information on the Marquee on
Meeker/Ethos Phase II Multifamily Tax Exemption Agreement and explained
the purpose of the MFTE program.
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Kent City Council - Committee of the Whole November 10, 2020
Committee of the Whole - Regular Meeting Kent, Washington
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MOTION: Authorize the Mayor to sign the Multifamily Housing
Property Tax Exemption Agreement with Marquee on Meeker
LLC., subject to final terms and conditions acceptable to the
Economic and Community Development Director and City
Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
L. Write-offs of Uncollectable Accounts - Authorize
Finance Director Paula Painter provided details on uncollectable accounts and
indicated these do not affect the City's ability to collect on these amounts.
MOTION: Authorize the Mayor to write-off uncollectable
accounts owed to the City in the amount of $85,034.25, subject
to final approval of the Finance Director and City Attorney.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
M. Lifeline Utility Ordinance Update - Adopt
Customer Service Manager Molly Bartlemay presented on the Lifeline Utility
Ordinance update. She reviewed the eligibility requirements for those
seeking reduced rates. Bartlemay reviewed some minor technical edits that
are being made on the ordinance such as updating the Consumer Price Index
to Seattle-Tacoma-Bellevue area, clarification around name on account and
applicant name and the aligning of gross income with the guidelines
established by HUD. Bartlemay discussed 2021 residential utility rates and
made mention that the City bills for King County sewer charges and that it is
not eligible for this discount. She wrapped up her presentation by discussing
next steps to include updating the Lifeline application and working to
promote the program.
Councilmember Kaur requested this program be communicated in
multiple languages.
MOTION: Adopt Ordinance No. 4374, revising the Kent City
Code to change the calculation of lifeline utility rates for water,
sewer, storm and surface water drainage, and to make other
minor technical changes within those same code sections.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
N. Consolidating Budget Adjustment Ordinance for Adjustments
between July 1, 2020 and September 30, 2020 - Adopt
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Kent City Council - Committee of the Whole November 10, 2020
Committee of the Whole - Regular Meeting Kent, Washington
Minutes
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Senior Financial Analyst Michelle Ferguson provided a presentation on the
consolidating budget adjustments between July 1 and September 30, 2020.
Ferguson outlines a number of budget increases that are pending approval
totaling $2,818,790. Additionally, she reviewed the budget decrease that are
currently pending approval totaling $7,200,100 of which $7,186,740 to
reflect negative impacts of COVID-19.
MOTION: Adopt Ordinance No.4375, consolidating budget
adjustments made between July 1, 2020 and September 30,
2020, reflecting an overall budget decrease of $4,338,400.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
O. Payment of Bills - Authorize
MOTION: Authorize the payment of bills received through
10/31/20 and paid on 10/31/20 and authorize the checks
issued for payroll 10/16/20-10/31/20 and paid on 10/20/20,
all audited by the Committee of the Whole on 11/12/20.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
P. Ordinance Adopting the 2021-2026 Capital Improvement Plan -
Adopt
Finance Director Paula Painter provided a brief presentation on the 2021 -
2026 Capital Improvement Plan. She indicated that this plan is a required
component of the Growth Management Act and to meet this requirement the
City must create a six-year Capital Improvement Plan. This plan outlines the
recommended financing methods and projects to meet public facility needs in
order to maintain established levels of service.
MOTION: Adopt Ordinance No. 4376 amending the Capital
Facilities Element of the Kent Comprehensive Plan to include
the 2021-2026 Capital Improvement Program.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
Q. 2494 : Ordinance Adopting the Comprehensive Plan Capital
Facilities Element Amenddment for School District
Long Range Planner Hayley Bonsteel presented information on the Ordinance
Adopting the Comprehensive Plan Capital Facilities Element Amendment for
School District Capital Facilities Plans.
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Kent City Council - Committee of the Whole November 10, 2020
Committee of the Whole - Regular Meeting Kent, Washington
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MOTION: Adopt Ordinance No. 4377, amending the City's
Comprehensive Plan and its Capital Facilities Element to include
the Capital Facilities Plans of the Kent, Federal Way and Auburn
School Districts.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
R. Ordinance Adopting Updated School Impact Fees - Adopt
Long Range Planner Hayley Bonsteel presented information on the Ordinance
Adopting Updated School Impact Fees.
MOTION: Adopt Ordinance No. 4378, amending Section
12.13.160 of the Kent City Code to adjust the school impact fee
schedules for the Kent, Auburn, and Federal Way School
Districts.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
S. Ordinance Adopting the Comprehensive Plan Amendment to
Incorporate the Water System Plan into the Utilities Element -
Adopt
Interim Public Works Director Chad Bieren presented information on the
Ordinance Adopting the Comprehensive Plan Amendment to Incorporate the
Water System Plan into the Utilities Element and advised this is a
housekeeping amendment to include the water system plan into the
comprehensive plan.
MOTION: Adopt Ordinance No. 4379, amending the Utilities
Element of the Kent Comprehensive Plan to include the 2019
City of Kent Water System Plan.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
T. Property Tax Substantial Need Resolution - Adopt
Finance Director Paula Painter presented on the Property Tax Substantial
Need Resolution. The rate of inflation for property taxes due in 2021 is 0.602
percent. Painter indicated that the City must adopt a substantial need
resolution in order to receive the full 1% increase as allowed by statute. She
also made note that the difference in revenue between the amount of
inflation and the maximum 1% increase is $125,452.
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Kent City Council - Committee of the Whole November 10, 2020
Committee of the Whole - Regular Meeting Kent, Washington
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MOTION: Adopt Resolution No. 2019, finding a substantial need
exists for purposes of exceeding the rate of inflation and
setting the limit factor for the property tax levy for the 2021
budget at the previous year's property tax levy, plus a one
percent increase.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
U. Property Tax Levy Ordinance - Adopt
Finance Director Paula Painter provided a brief presentation on the Property
Tax Levy Ordinance. She reviewed the property tax assessed valuation and
rates for 2020 and the estimated rates for 2021. Should Council adopt a
resolution finding that a substantial need exists to increase the property tax
levy beyond the rate of inflation, this ordinance will levy an increase in
property taxes at 1% over last year's property tax levy, in addition to
increases resulting from new construction, improvements, and adjustments
over the prior year.
MOTION: Adopt Ordinance No. 4380, levying property taxes for
collection during the 2021 budget at 1% over last year's
property tax levy.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
V. Ordinance Adopting the 2021-2022 Biennial Budget - Adopt
Finance Director Paula Painter spoke about the 2021 - 2022 Biennial Budget.
She reviewed the proposed expenditures for both 2021 as well as 2022 and
highlighted a few key expenditures. Painter discussed the Equity Manager
position, Economic and Community Development Opportunity Fund, Police
Data Consultant, funds for a Co-Responder Program as well as funds for
Behavioral Health.
Council President Troutner expressed appreciation of councilmember's
work on the budget and thanked the departments for their work on this
budget.
Council President Troutner requested placing this item on Other Business
on November 17t" City Council agenda.
Councilmember Larimer requested the budget reflect that the Human
Services Fund allocation for Behavioral Health be specific to Youth.
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Kent City Council - Committee of the Whole November 10, 2020
Committee of the Whole - Regular Meeting Kent, Washington
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MOTION: Adopt Ordinance No. 4381, adopting the 2021-2022
biennial budget.
RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 11/17/2020
7:00 PM
S. ADJOURNMENT
Council President Troutner adjourned the meeting.
Meeting ended at 6:40 p.m.
K�*nl Ley A. Komcto-
City Clerk
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Page 10 of 10
Green Stormwater Infrastructure
(GSI ) in the City of Kent,,,,d
Actively encourage the installation of GSI in the
City of Kent to reduce flooding and water
pollution. This will be presented using Kent GSI
examples, personal stories, and a field study.
10
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1 •
Who are we ?
Elisha & Risa, WRS & SA
What are the problems?
• Flooding
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oEast Hill News Sports 1- uusiness Opinlon Calendar Utters to the Edkor Obltuarl� Classlf
Water floods several Kent
o Kent Kangley streets
The heavy rain Monday has caused water over the roadway on several
• Mill Creek School & Creek Kent streets.
By Steve Hunter
• Pollution Monday,November 19,20126:5)pm
00
o R i s a's neighborhood The heavy rain Monday has caused water over the roadway on several Kent
streets.
Ctry officials report the following streets with water over the roadway:
o Streets (car oil, litter, organic waste) Kent Kangley Bridge at lake Meridian,64th between S 212th St and 228th
Ave S,76th between S 212th St and 228th Ave S,72nd between S 2uth St and
o Drains ( rivers & creeks) 217th Ave S,George Street between 84th and State Ave.
Storm crews are doing their best to keep Ne roads clearbut there are sure to
be other areas where the water will win,according to city officials.Please be
aware of workers in the right-of-way and drive carefully.Do not drive
through standingwaterwhich can be very hazardous.
Bain is expected to continue heavy Monday night into Tuesday so the water
will likely rise some more before falling off.
For more information,go to drive.kent.com.
What are the solutions?
• Other cities' incentives & county policies
• Storm drainage fee reduction Big Impac/ncentive's & Policies
• Pre-existing programs 18
• Paradise Parking Plots Individual Projects
• Upcoming Kent-Meridian Rain Garden
• Understanding Glacial Till Awareness & Learning
• Understanding Rain Garden Soil
Understanding components, using Kent examples, city examples,
and implementation
�X
sfUnderstanding GI i I Till
dra
- F Glacial Till- unsorted material directly deposited from
.� glacial ice.
�' •�auwower�re ,�Recessional outwash; Mixture of sand, clay, gravel, silt, etc.
ke corklaWmarginol deposira
Till
Advance owwashr Yashan Drift
Fluvial sand,minargravel (13,000_16,000yr) Absorbs SOME water but not effective enough to
Locuorine sW and cloy
(Lam°"Clay) 0"pinnonglacial properly mitigate water.
(16,000-60,000 yr)
older Resulting from moving glacier structures
Glacial
and
Nonglaciai
Deposits
Bedrock
Understanding Rain Garden Soil
• Soil Drainage
Table 1. Results from Infiltration Tests
Drainage Rate Recommendation
• Rain garden soil composition is <%inch/hour May want to seek professional assistance;rain garden likely needs
perforated drain pipe in or under the soil layer.
made up of organic matter, sand, Low infiltration for a rain garden.Homeowners may want to build a larger
-1 inch/hour or deeper garden,or likewise plan for additional overflow during high-
silt, and clay. rainfall storms.
1-1%inches/hour Adequate infiltration for a rain garden.Plan for sufficient overflow during
1%-2 inches/hour high-rainfall storms.
• Testing soil on site is a must to High infiltration for a rain garden.Design should feature fewer moisture-
>2 inches/hour loving and more drought-tolerant plants.The rain garden may also be sized
understand practicality and to hold smaller amounts of water,have a deeper mulch layer,or have
denser plantings.
implementation. When creating a Source:OSU,Sea Grant:The Oregon Rain Garden Guide
rain garden or many other GSI.
Memorial, Santos, et al. Rain Garden Installation Training Guide. 2012.
QB � s Paradise Parking Plots 1
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$' rr Rainwater Harvesting
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Holds and filters rainwater from
the parking lot
�it� �, ; '� �� �'� ❖ Bioswale to be made
a Functions the same as a rain � -
�' n i garden but more engineered
s : , ��� l ➢ Further mitigating the flooding
s .
a r from Mill Creek
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Examples from other places
Eligible project locations glow
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Get reimbursed! .4
4 *- 7
Receive a rebate of up to%1.30 per
square foot improved-meaning that .1 �. r
your property could qualify for 4. '
thousands of dollars,or more. HIP
funding covers project materials and 71
can be applied to labor in many cases. M _
Icing County VffD Service.Area lnleractive G Teen root IDcated at the G its} of
M Mapping Tool Tacoma's Center for Urban
Waters
Bellingham: Homeowners
Incentive Program King County: GSI Tacoma: Low Impact
Mini-Grants Development (LID)Surface Water
Rate Reduction based on Best
Management Practices (BMP)
Stormwater Drainage Fee Reduction
Proposal
• Example policy
U
Appropriate incentive in creating GSI
in relation to reducing impervious
Proposal for Storm Drainage Fee Reduction at
Paradise Parking Plots Community Garden in surface fees.
Kent,WA
HILLSIDECN�R<'N "Would benefit the ratepayers, the city,
Bp
world relief' and the environment"
SEATT LE
Fib 21-,2at9
Awareness
• Educational Outreach Programs
Tranria[e Careers Online Services Contact Us Search... �
�I ^ENT SERVICES RESIDENT$ DOING BUSINESS CITY HALL I WANTTO... o Watershed connection programs
o Homeowners association
Public Works
citi x:n>P14lis�+s
FloodPlains
Drainage Utility And Stormwater Management o Demographics - Public Schools, etc.
Rooding rasa.:00 ieiw
Gansu am Projects and
� Project Design ate.. _
Transportation and Streets • Apartments
_ Drainage Utility and
Stormwater Management
a Private Drainage Report Spills and Water Pollution Most of Kent lives in apartments
— PuSei SeundC� o
National PoiWtant •For emergency or hazardous spills cffi 911 Starts�{et'e
Discharge Elimination .ForuM.ntspRia and discharges call the 24 hour SpIR Hotline at 253.856.5600 or submit a Spir.port
System Program nlby clicking M1ere o Future homeowners
• City Kent Website o Highly urbanized areas
o Policies/plans o Our students, kids, environment
o Outreach Programs
So what can we do?
Spread awareness of Incentivizing GSI!
GSI!
Encourage the community
to invest in GSI
Support policies and
programs that support
GSI!
Mill CreekCanyon Clean Up
...... .......
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Committee of the Whole, November 10, 2020
Brian Levenhagen
Deputy Director Parks, Recreation and Community Services Department
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Mill Creek Canyon Cleanup - Phased Approach Moving Forward
Area 2 work wrapping u
• Intent is to continue working throughLN
;= ` rs - " �~�- �' 3x }µ3 ~ 4 ^ �•~
the canyon by breaking the work intomanageable areas based on conditions ���
� y4•-. Sch
on the ground.
i E 4l 4
_ }c+J�.`.IL ''}:T. .'.'gyp ^ +.�4hY•'-.' y`.J'
• City PM will continue to provide daily ,t:
management and oversight of
contractor.
• Ongoing outreach with PD and Human
Services.
Area 2 —
Intend to sign an amendment with Clean
Harbors to continue cleanup efforts. Nk
• MAINTENANCE ! Some cleanup funds � ,-`
will be used to hire seasonal staff to
�` '?ice y�i ,M1%�� _ ':'.�''.3•/. :��+' �L 1'
regularly walk/clean the canyon in 2021. x _ r Y
Recycling Processing
Surcharge
8
Contamination Reduction Plan
Committee of the Whole
November 10 , 2020
4^S,010,
KENT
RecyclingProcessing
Surcharge History
OW
1 �e
"China Sword "��
dC',... �
a;
Commodity values
dropped
Republic Services ' Response
r
a �r rs
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Ply - .- .
Or
r
� -INC
�r .raj�•��?1,:I._.'�`'.� -r�L�'
Additional
personnel
x
REPUBLIC +
SERVICES
Contract
~ Amendment
1
1 . Sustainability adjustment
(Surcharge ) - - annual re-evaluation
2 . Contract extended to 2029
3 . Removal of contaminants
4 . Redefined "contamination "
5 . Contamination Reduction Program
Contamination Reduction
Program
SVA
1 . Customer education ==_-- =•-�_
2 . Monthly monitoring &: documentation
3 . Increased reporting ===-===----
4 . Progressive enforcement
5 . Procedures to resume recycling when
suspended
Enhanced communication 8: outreach
e °='� 7 , Annual, trucks inspections + reporting
Initial Recycling Processing Surcharge
( Effective Sept . 1 , 2019 )
-'� Single Family
$0 . 96 per month
Multi-family
$2 . 98 per cubic yard per month
New Recycling Processing Surcharge
Rationale
Surge in residual unrecyclable materials due to
increased processing of recyclables
Single Family$ 1 . 29 / month
( $0. 33 / month additional)
Multi-family
$5 . 83 /cubic yard / month
($2 . 85 / CY additional )
41
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1
US Geological Survey - Joint Funding Agreement
Operation of Stream and River Gages
City of Kent Committee of the Whole
November 10, 2020
I
Rock Creek Near
PC
Maple Valley
1
Rock Creek at
_-r_• - , SR-516 Near Ravensdale =�-
M-aple Vi7ff y'
• , Clark Springs Watershed
•
1 �
BS s. Mill Creek rear
72nd -Ave South
prinbroKC reek
Un
id near S 192nd St
iN
!
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- : . . .
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w
ci
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rsr Earthworks Park
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f
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. In . a a
USGS 12113000 F EEN RIVER NEAR AUBURN, WA
USGS 12113344 F E EN RIVER T 200TH STREET AT I ENT, WA
Zoom period plot
11000
10009
9000
soon
7000
6000
5000
Feb Feb Feb Feb Feb Feb Feb Feb
1 3 5 7 9 11 13 15
2020 2020 2020 2020 2020 2020 2020 2020
New US Geological Survey River Gages
.y`•_ #. i= ' !c5pringrook Creek
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at
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MEEKER STREET
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New River Gage
_�•� ,,ram:. _. _ � n. . ..
~� }° S 277TH STREET BRIDGE
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BRISCOE-DESIMONE _
DOWNSTREAM OF LEVEE REACH
ELEVATION:-W Y •t•
i
GROUND ELE%6ATION
BEHIND LEVEE:-30
USGS 12113344 GREEN RIVER AT 200TH STREET AT KENT, MR
t
30
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d
25
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r
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I • 1 1 � � � I L
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,bi0y 15
10
Nov 69 Nov 23 Dec 07 Dec 21 Jan 04 Jan 18 Feb 01 Feb 15 Feb 29
2019 2019 2019 2019 2020 2220 2020 2020 2020
— Gage height N Measured gage height
Period of approved data —Operational linit (nininun)
Period of provisional data
Graph c urt-9 of the U.S. G-1.9i—1 Su""
USGS FFY 2021 Annual Agreement
Funding
Kent Portion - $ 124, 753
USGS Portion - $41,515
Tukwila Portion - $ 107863
Total - $ 1777 131
t - - USGS \
41
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US Geological Survey - Joint Funding Agreement
Operation of Stream and River Gages
City of Kent Committee of the Whole
November 10, 2020
CITY Of KLNT
TRANSPORTATION MASTER PLANF April Delchamps,
AICP
Committee of the F' Senior
F Transportation
Whole Planner
November 10,
2020
e
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Ile
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• F,� 1 r sal 'a � ,•• -
hly T' S .• M1 L• y .
1 1 1f
Grants &
6&O Tax Appropriations
Transportation Local
Impact Fees Improvement
(TIFs) Districts (LIDs)
■
Capital Budget
Funding Source Low Estimate Mid Estimate High Estimate
B & O Tax $ 60,000,000 $ 65,000,000 $ 70,000,000
Transportation Impact
Fees (TIF) $ 26,000,000 $ 51,000,000 $ 76,000,000
Grants &
Appropriations $ 40,000,000 $ 60,000,000 $ 80,000,000
Local Improvement
Districts (LIDs) $ 15,000,000 $ 22,500,000 $ 30,000,000
Total $ 141,000,000 $ 198,500,000 $ 256,000,000
*LIDs are a potential financing tool for qualifying projects. Funding potential
is highly dependent on the project. As projects are identified to move
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00LURS BE SPENT?
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PARKS& ®m®®fa®
FACILITIES
MAP
Public Feedback &
Project Lists
Public Feedba project Lists
In erview/
Workshop
Feedback, Capital Prioritized/
Survey/ Budget & Funded
Webmap Project projects
Results, & Funding
Staff
Feedback
Pedestrian Crossing Improvements
Pedestrian Facilities near Schools
Pedestrian Facilities near transit
Intersection and Signal
Improvements to Decrease Traffic
Congestion
.row •� _ � _ 1
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Prioritized/Fu Prioritized/Funded Projects: . , _
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Projects, � Pedestrian
Bicycle
Projects with • Pedestrian Crossing (New & Improvements)
Secured • Intersection: Signal Timing, New Signals, Auto
Funding,
Capacity, Roundabouts
• Auto: Widen to 3 Lanes, Roadway Reallocation
Developer • 3 Programs: Safety, Safe Routes to Schools, &
Projects Neighborhood Greenways
Downtown Subarea Feedback
Survey Feedback
l
1 . DSA-3 (James St)
r 19. 7%
� s zee s, '. � •
� R s
2. DSA- 11 (Willis St)
• 17.6%
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w"al� m 9 �u,EL
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a ay's Webmap Feedback
1=Y � ����•L'7 E¢���cEi � 1
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E[L,oeivn�� ■
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9.6%
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—DSA•3 D5A•6—USA 9,'CIly Limi! 0 OJ 0.2 Q4 l )
HILLS �1 25�,�1 v Meeker St
• 9.6%
_ Proposed Prioritized/Funded Projects, Projects with Secured Funding,&Developer Projects
••Plan New/Improved Pedestriar/BicycleCmssing 1
Y� 1
Maintenance with Pedestrian Facilities � -Intersection Improvements(Capacity/ Improvements)
1
Bicycle Facilities C Bridge Replacement with Pedestrian/Bicycle Facilities I 1
1
Roadway Reallocation with Pedestrian/Bicycle Facilities C Intersection Improvements with Pedestrian/Bicycle Facilities 1
Pedestrian Facilities 0 Roundabout with Pedestrian/Bicycle Facilities
i
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JJ s
Pedestrian}BicycIe Faciliti as Subarea Flokb
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0 0.25 0.5 Revised November%2020 AW(q'Jf TUNS PMITION1 TIAPUN � r• i � �
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Y IDIval Property Fights.To the extenteapWtghth said hramatCon is held try the h "•'•."� 3 1 { -
city you are heretic pemMteE by the City to copy,dLrVMde,and dherwnse use ;{'r _ 1 •c,<,so-x
Ihe YII¢matron with me exception.No me a torm Xmrttea to wi!!Ms• ahon emept n =
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Manufacturing and
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f LD ( MIC ) Feedback
0
4 S CL MC•!
0
. ..
;'
Survey Feedback
a 1 . MIC-6 (S 212th St)
S216St
� oP Iml • 3 0 . 2%
° 2 . MIC-2 (S 212th St)
222 S1 23 .85%
3 . MIC-4 (S 228th St/83rd
Ave S
z
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5 43Z C� f
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Webmap Feedback
MIC-1 i MIC•3 MIC-6
MIC-2 - MIC-4 ;T; City Limit 0.5 1 aaln Ss �� $240 1 . MIC-6 (S 212th St)
M�N�s "J 3 9 . 1%
- 2 . MIC-2 (S 212th St)
Kent ManutarturIng and Industrial Center South 12 . J%
•
3 . MIC-4 (S 228th St/83rd
_ M Ave S)
�. 9 . 6%
I
{ 0 0,05 0.1 0.21
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Proposed Prioritized/Funded Projects Pro ects afa~8r TheCIT"nuillmavafCKflrlible tor ourn�e�cnenatan
1' 1 J F J y' The 4[Y at Kent{'C]tY'1 rcssalaW heYevec tlletmakn7 tlle.
with Secured Funding,&Developer Projects
�y nhnngementor dbe vrota4on of any inbeYeCYlalPmP.tY
•••PI an Iglu.To the extent oXyri*t in sad illormntlon Ik held by
c c the CRY Tau are hereb,Permn6cl by the CRY to Cagy,
Maintenance with Pedestrian Fa{Illt es is r o aWrhbuoe,and flmenre�e um the nlarrimban mU are
V epaMon.No one Is Permltlktl to ub tlR IYlhrruthh eromt
Bicycle Facilities IAll. In accadance lrRh awitten aarenhent with the fXR.
Roadway Reallocation with Pedestrian/Bicycle Facilities 'p0ix' r
Pedestrian Facilities 0 0.25 0.5
i
s �UYnazry:
Widen to-3 Laneswith Pedestrian/Bicycle Facilities = Mile
Pedestriar/Bicycle Facilities si ca,wa 4
K
New Roadway with Pedestrian/Bicycle Facilities a 5-
New/Improved Pedestrian/Bicycle Croming
s i°Elli el 01' -
C- Intersection Improvements(Opacity/Signal Improvement= a
0 Bridge Replacement with Pedestrian/Bicycle Facilities coos,s,
s - sArlh Cr Sr:l�h kl
0 Intersection Improvements with Pedestrian/Bicycle Facilitiea
Y q r
9 Roundabout with Pedestrian/Bicycle Facilities j>
R&fi F'-57 sill°s.
Plan �:.•h•J71 15Y111hV1 P$7 P-130 P-55
P-fi0
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MIC LJ❑ _ 5 Y
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Midway Subarea
un Feedback
_ I V'
Survey Feedback
1 . Midway-4 ( Military Rd )
7 42 . 1 %
' 2 . Midway- 1 (S 272nd St)
• 27 .4%
3 . Midway-2 (S 260th St/S
259th PI )
• 25 . 9%
�'- tot Webmap Feedback
� ��� 5 1 . Midway-4 ( Military Rd )
• 36 . 0%
2 . Midway-2 (S 260th St/S
259th PI )
0 0,1 0,2 0.4 • 2 8 0
Miles "
3 . Midway- 1 (S 272nd St)
c ���n1 c,� {� Midway-1 � Midway-3 ,";tityLimit
.] .3 +�Midwdy 2 Mldwdy4 • 2 8 0%
o
Proposed Prioritized/Funded Projects, Projects
with Seioured Funding,&Developer Projects MC]
Plan
P 8
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Bicycle Facilities 5 P-51 9 Owl)
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PL
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'h III
ID NEwlImpravEd PecleAriarVBicycle Crossing 9
I
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Fuck "; 41=
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0 Plan
Subarea
Midway f,5r
1 0.5 0 431 d A
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Mile
-
Revised November 9,2020
P-42
54
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for your inWeebm ftmatam iniftqemert a ather MW&n afarre P- U,
kkiledual Property dqlhtL To Be extent wipg*htin said iArmatiam k held by the S M"'sl
City you am hereby peffnitlxd by the CRV to copy,dkitribuft,and dterxase use
1hN InfirmaWn wft we exception.No we ft permitted to selthm Oamatom
amzdamcc wft a wFOm agreement mU the Ofty. xm Ez.H9FR.GaNn.LISGS.10ar Lp.INCRENENT P.PRQ-.E,kpajJEWKPC I !H>-q"J,Esd K Q.EA ghaiafWl,NGCC�I01
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Northeast Hill
5 � Subarea Feedback
z:7' g Survey Feedback
� 1 . NEHiII -5 132nd Ave SE
- - � �
w — a � 26 . 8%
N y •
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2 . NEHiII —
2 (SE 240th St)
51w S, 2 2 . 0%
3 . NEHiII -4 ( 116th Ave SE)
214.R7 ' 15 . 1 %
5 gel i i.:i 'J .,!I
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Webmap Feedback
" 3a�asl U 224
1 N E H i l l -2 S E 240th St
SF 1Y4 9 8E Pad 9 ( )
28 . 3%
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1 2 . NEHiII -5 ( 132nd Ave SE)
s23251 W :b � SL1.s51 26 3%
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M
E James Sl 5140$t � HEHII. �` � 13 . 1 %
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Proposed Prioritized/Funded Projects,Projects I -f 1 9 ;� — . I, .. FLM-
with Secured Funding, &Developer Projects x
SE IN
III Nit Pan
d!qI1
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—Bicycle FacilitiLs.
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U
—Pedestrian Facilities. PI
—Widen W3 Lane5with Pededriar�Bicyrle Facilities x '2
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New Roadway with Pedestrian/Bicycle Facilities.
New/Improved Pedasitrian�Bicycle Crossing
*L 1.1
C- Intersection ImpruvLments.(Capacity/Big nal Improvements) P-4
0 Bridge Replacement with Pedestrian/Bicycle Facilities
0 Intersection Impruvementswith Pedekrian/Bicycle Facilities C.
-
P-GD R 51711Al A-5 11111
61
0 Roundabout with Pedestrian/Bicycle Facilities
0 Plan
J U*1.
Subarea
NEHill
5
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F 7
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e.by
rictits.To tie extent o3proint in sari inionin Mom s held by
29 r P.74,R 5 the Ot?Vair are hereby pemirmilki by tire Qty to o3py, PL i
Whribute,and dtherorm um Me intorrinatior will one.
auce on, e IS permitted to�ffl aMilt 7
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in accordance with.3 written agreement with the City. P_5
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Feedback
Survey Feedback
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enceptan.Na one is peon ftd to sell thx"i3nnatan except , _ _x
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r,� srtrr a::fi,.:• y ,e s•• i1 �d,'..,r,�
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3!
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Safe Routes
r c
to Schools
Projects
Greenway
Projects
Safe Routes to Schools Projects &
Greenway Projects
• Safe Routes to Schools Projects
• Current List based on public feedback and
discussions with local School Districts
• Further Evaluation planned to identify other critical
projects
• Projects to be prioritized for funding in the Safe
Routes to Schools Program
• Neighborhood Greenways Projects
• Neighborhood Greenways Plan on the prioritized
project list
• Current list based on public outreach and serve as
the starting point for the Planning effort
Safe Route to School Projects&
A R
Neighborhood G reenway Projects
3.
S)[41,i, It New/Improved PedestriarVBicycle Cros5ing
Intersection Imprwementswith Pedestrian/Bicycle Facilities
Pedestrian Facilities
RMV.,
Pede5trian/Bicyclel'acilities:
Subarea
Downtown
0 MI
F
MIC-South
Midway
NEHill
SEHill
0 0.75 1.5 U11-14H TWAITATIARVOIRPffi
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&Anbute,and aVzrwm 4sc the;nIopmOm with one
cc!pbam.No one is permftd to seb M in(umiatun except
in x(molanoe wV a wotb!n speffmat wft the CAW
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Next Priority
Projects
• 56 Projects
• Multimodal :
• Pedestrian Projects
• Bicycle Projects
• Pedestrian Crossing
Projects (New &
Improvements)
• Intersection Pro-]ects:
Signal Timing, New
Signals, Auto Capacity,
Roundabouts
• Auto Projects: Widen to 3
Lanes, Roadway
Reallocation, Railroad
separations
most
Next Priority Projects a
Plan New/Improved PedestriardBicycle Crossing
i r'
Bicycle Facilities ' Intersection Improvements(Capacity/Signal Improvements)
+.
Pedestrian Facilities Bridge Replacement with Pedestrian/Bicycle Facilities
Widen to 3 Lanes with Pedestrian/Bic'fcle Facilities Intersection Improvements with Pedestrian/Bicycle Facilities
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New Roadway with Pedestrian/Bicycle Facilities Railroad Grade Separation y
a
��� r,,tir
Subarea t
0 Mile 0,5 QSA '4.,,r.•• ,.
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iliY r(hen TRbNSPhkTATION N1ASiER PUN
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Next Priority Projects Tie Gty orKent JTOW)rw onabtr belieti that md[hq this
itmmatlan"ahk kr yatr nsfectan Lc nut an
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}
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i0,
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'71
An rip PIT TaNSPONATION WTIN PIAN
pedestrian Facilities
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New Roadway with Pedestrian/Bicycle Facilities E!,,
11 New/Improved Pedestrian/Bicycle Classing
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.,'*'sl 1 x nn •{ „�>•h'� rl$&7h the eAent omyyi$t In said hlonmtlon IL Mid by
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Next Priority Projects
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"I'N pedestrian Facilities
Widen to 3 Lan eswith Pedestrian}Bicycle FaciIit
Pedestriar/BicycleFacilities
v,' _
New Roadway with Pedestrian/Bicycle FacilitiesKE
New/Improved Pedestrian/Bicycle Croming ► i s sk 1!
C Intersection Improvements(Capacity/Signal Improvements. 1 N. 1
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Roundabout with Pedmtrian/Bicycle Facilities
Railroad Grade Separation
3 i
Subarea
NEHill ..,..R
V
0 0.5 1
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Revised November 9,2020 ar'.UH IIhNSP9Af711GfiXtUTERRhX °"n 1-4 _ N � ` E s
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in=rdwce w"a wnglen agreement wn the Cm).
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an
44:
Bicycle Facilities W.
Pedestrian Facilities
N F Ai An oi
Widen to 3 Lanes with Pedestrian/Bicycle Facilities
Pedestrian/Bicycle Facilities N.
New Roadway with Pedestrian/Bicycle Facilities
New/Improved Pedestriar�Bicycle Crowing
Intersection Improvements(Capacity/Signal Improvementm-)
d�r�
1.—A
51
r
Bridge Replacement with PedestriarVBicycle Facilities a
Intersection Improvements with Pedestrian/Bicycle Facilities
M .—
Roundabout with PedekriarVBicycle Facilities
Railroad Grade Separation leZrnn
Zrit pi
Subarea -4
SEHill
0 0.5
Mile
U1'rhLH1TNAUAIWERFUN Revised November 9,2020 SarcQEA.IFE.Garin.L"S FOA WC-,E—k:L' E" Kotl'.E:"K0 E:—T-c ILN!. -'-'C!
�f
. Y .
. i
• L
Next Steps
Draft Prioritized Projects
• Incorporate City Council Feedback
, • Transportation Advisory Board Workshop
— November 19th
• Cultural Communities Board Workshop
November 24th
• Kent Bicycle Advisory Board Workshop
November 30th
• Develop Project Funding Sources
• Continue to Refine Project Descriptions
• Refine Cost Estimates
Present Prioritized Projects - December 1st
Committee of the Whole
Capital Budget
Estimate Transportation Impact Fees and Local
{ Improvement Districts (LIDs) Funding
- Proposed Capital Budget
Policies & Actions
• Draft Policies & Actions
• Present Draft Policies & Actions - December 1st
Committee of the Whole
advancekent
Advance Kent : 2020 Update
Committee of the Whole: Presenter:
November 10, 2020 Michael Mage, LssBB
Government Performance Coordinator
1. Recap: Advance Kent Human Resources Dept.
2. Lean Training
• A-Team 2020 Members
• Employee Webinars
3. Improvement Projects
• Lean Problem Solving
• 5 Projects (Work In Progress)
4. Performance Measures
• Strategic Plan (Current State)
• Next Steps
advancekent
lean in Washington State
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
• Lean is a methodology for process improvement and organizational development.
• Washington State has led public-sector improvement efforts since 1980s.
• Lean practitioners come from state, tribal, local government, and the private sector.
• Kent is among the smallest cities with a full-time Lean position and program.
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
WA State & Counties City Government
VIAMMU Seattle Spokane Tacoma Bellevue
HINGTON ���� King County
Results Washington WA State Auditor Kind County
Renton Redmond Kirkland Olympia
advancekent
Guiding Principles -
� Enterprise Alignment • Continuous
Improvement • Cultural Enablers
Systems Culture Results
Focus on Empower People Increase Value
the Process in the Process to the Customer
Align Strategy Lead with Measure what
and Systems Humility Matters
Standardize Make Regular Identify and
the Work Improvements Eliminate Waste
Lean Tools
Advance Kent Model
Tools • Methods • Mindset
SHINGO
INSTITUTE
Adapted from the
Shingoadvancekent
..Model(2019)
A-Team : 2020 Members
Dept. Name
Objectives: "to support continuous HR Michael Mage (Chair)
improvement and performance measure Finance Kathleen McConnell
efforts throughout the City." Finance Susanne Shaw
......................................................................................................................................................................................................................................................................
Admin Katy McKee
• Chartered team in Nov 2019.
ECD Matt Gilbert
12 members from each department.
• Began in-person meetings in Jan 2020. IT Jenn Graff
• Moved to virtual meetings in March.
PW Ops. Levin Conway
• 15+ team meetings focused on Lean
training and improvement projects. PW Eng. Catherine Crook
Parks Ron Lashley
Police Scott Rankin
Courts Ida Matias
Legal Adam Long
advancekent
Employee Webinars
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
• Support employee transition to telework, provide training resources, and explore tools.
• Brainstorm potential efficiencies moving from in-person manual to electronic workflows.
• Identify training and knowledge gaps for further follow-up.
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Efficiency Brainstorm Phases of Transition
Make d.�
�
More Productive
Change in roles,routines,assumptions,
Mom Using MS Teams
priorities,and environment
7
aw
Irkv fdm
1cw Fea s161lny
lnnowoe innach
Sacedcry 'ar�ersy . Keur
Creating Organizational Five Lean Tools for Make Meetings
Efficiencies Navigating Uncertainty More Productive
• 2 sessions offered • 2 sessions offered • 2 sessions offered
• 20 total attendees • 20 total attendees • 37 total attendees
advancekent
lean Problem Solving
..............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Define Measure ►4nalyze Improve Control
..............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Questions to be asked... Tools to be used...
• Why is change needed? • Process Map (current/future)
• What is the problem? • Project Charter
• What does success look like? • Waste Identification
• What are the root causes? • Root Cause Analysis (RCA)
• What are potential counter-measures? • Voice of the Customer (VOC)
• What are some lessons learned? • TEAMS Metrics
• How do we standardize success? • SOP Document
advancekent
Example : Process Map ( State )
Phase 4: Internal Signatures (Detail)
philmo*
Internal Signatures
0 8.. rr.......c.
w a alr,+�eww• -00 �wd lr �h.rwa M�,�...Mrre. Cwanwet In rwa.w Inwood
h �,, taal�raes lr,.awr■ ogawrk MIIrM `• 1 �ird! pwerwef has to
V" ►.. `
ft..to L dr Mw in
LVW's �yal�wliM�Ma Sww a Ldrlr. owed q
WOW r.wtw ZOW" . FKMrlMy C1p�tl.r�
Cderroet a+ww.o[xwnw ■w .ftodr�
e
Ta.
r
Ewer Contract City clul. w�lw
wad Cawtrwef
advancekent
J
Improvement Projects
Dept. Project Current Achievements Next Steps
•Internal Electronic Contract Created current-state process map. • Demonstrate internal pilot-test of
Parks Routing Process Defined process variables, manual routing software in Parks and share
steps and rework loops. lessons learned for Citywide process.
Permit Center Electronic Created current-state process map. • Plan future sessions with Permit Center
ECD Application Intake Process 0 Identified areas for further analysis. to decrease intake time.
4 • Aerial analysis expected in early 2021.
Improving Drainage • Formalize project for ELT review
Finance Identified five interdepartmental
Charges with GIS Analysis and implementing improvements.
process hand-offs to be improved.
Fleet Communication Engaged Fleet customers early. • Review early data and criteria for
PW Ops and Consultant Project 0 Consultant completed interviews. evaluating vehicle replacement.
CARE Employee Resource Provided two sessions in October with • Schedule out future "Brave Space"
HR/Parks and Advisory Group 47 total employee participants. sessions and topics for Nov. and Dec.
Performance Iwo
MeasuresThriving Evolving
City Infrastructurt Community
Council Goals
(The Why) Innovative
Government Services
L-7
,---------- ----- ----- ------------
Citywide Objectives I Citywide Strategic Plan (objectives)
(The How) r
Comprehensive Plan (infrastructure)
r
Performance Measures (reporting)
Departmental Operations ;
(The What)
Projects Projects
6-
I A
Activities Activities Activities
Departmental Operations
Performance
Measures G��S>9-001, ,ES
G
Updating existing
GppLS&STRATEGIES
4Rp1EG sTRpTEb�j GOALS&STRATEGImetrics ES
• 1 • • • 4„�„ STRATEGIC
we rn lace xo+a PLAN ORGANIZATION STRUCTURE
•D ream maps Ta bring this framevmrk to life,an v
ndp Adjust rsatu.e of sYraregk planni rganaational svucture was established around[he v.K • oe' �7his mucture h a key elemerno(the ore q ��pD—Check—
ra lCemSbaregy System.
• C CAp.Finan[e pirector.Hv OireRarrtF � ... �.
E� and Business Str UireRar Leaders andsubject mattereF� a+e9Y$Perfonnance Ana st Perts within
Maets ry each depamnent
_ 1 W sea quarterAy;overall responsibiti
ongoing cusses otthe Ci lc kr the hleeis regularl
rys Strategic Nan Y ro define objectives,strategies.„
mare 91tromes and metrics tronnetting department KENT
activities[o the SSRtegic Plan
8E'
pepanment program,rprojoct managen and' V '
in subjett matterexpetts for each of theLL
goats in 1pdate degartmentleadership oFthe ro xn the City's Stmtegsc plan owardstheirassi n P gresx
g edgpalorgo"assist with
p implementation otsuPporting st2regies,a[-rend Goal area Group Meetings
flesponsible forthe focus and rr'' I I r - '
wak done
peart p uuahryvfH,e Pepartmenipogram/project managers and
by ment Strategic vdnning subject matterea e
Teamsand GoatAWpeJWMm mL eads
. the City's Strategic ptan edrn of the goats sn
vrovide mento'AT on LEAN practices.Lead and update the Strategic t7eportsng Oaxhboard, Update department leadership of the ro and participate asamemberot t'owardstheirassi ned P press
�BIENNIAL Ptan leadershi the Strategic g 9oalorgvals,assist with
' PCommtttee 'mPlementadan otsuppptting maregies and attend Goat Area Group Meetings
BUDGET
5eniorkadersfrwn each depattment s
Facilitate quarterly meetings with Goal Brea
ILL City
• WashingtonaePartment Leads
Ensure ongoing progress foreach goat in the
City's Strae9ic Nan,track metrics,and update
Sh
1
t
advancekent
Next Steps
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
2020
• Update metrics for 2021-22 Budget Book.
2021
• Work with ELT to connect metrics to Council Goals with SMART Objectives.
• Use A-Team members to support improvement and performance efforts.
• Formalize improvement processes and launch virtual Lean toolkit.
• Continue to build a culture of continuous improvement at the City.
...........................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
advancekent
Thank you .1
............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Michael Mage • Government Performance Coordinator • Human Resources
,To
advancekent
Lifeline Util ity
ordmin nce Update
Committee of the Whole
November 10, 2020 - �
Molly Bartlemay
Customer Service Manager
253-856-5206
Ag e n d a
Program Eligibility
Minor Technical Edits
Rate Structure Change
What's Next?
Questions
Lifeline Program Eligibility
Required f^ - AND Must meet ONE of the following
Household income Over the age of 62
cannot exceed the
low- income limits set or
by HUD Unable to work due to total and
permanent disability
Principal place of or
residence Providing care to a child with a
total and permanent disability
r Technical Edits
Update the name of the Consumer Price Index to
Seattle-Tacoma - Bellevue area
Clarify the utility account should be in the name of
the applicant
Align gross income with the guidelines established by
HUD
2020 HUD Inco e Li mits
$140,000
$120,000
$100,000
N
$8o,000
■Very Low Income
$6o,000 ■Low Income
$40,000
$20,000
$0
1 2 3 4 5 6 7 8
Household Members
.ate Struct - Change
Proposed discount rate :
60% discount to city water and sewer charges
90% discount to drainage charges
Rationale :
More consistent with our neighboring cities
Closely matches our current Lifeline rates
Keeps Lifeline rates sustainable
Ease of managing the program
011
Residential L " ity r Proposed Current
utility Rates Lifeline Rates Lifeline Rates
Drainage $ 13 . 16 I $ 1 . 32 $0.92
City Sewer $25 . 69 $ 10 . 28 $ 12 . 70
Meter Charge $24.94 $9 .98 $ 13 . 10
5/8" or 3/4"
Meter Charge $39 . 05 $ 15 . 62 $ 13 . 10
1"
Usage $2 . 59 $ 1 . 04 $0.61
First 8 Units
Usage $5 . 09 $2 . 05 $0.61
Units over 8
Lifeline Customer Example
MI C ---, rViC ,- -
Month Including Water Usage
Current Proposed
Utility Lifeline Rates Lifeline Rates
Drainage $0.92 $ 1 .32
Sewer $12.70 $ 10.28
Meter Charges $13. 10 $9.98
Water Usage is units $7.93 $ 13.52
Monthly City Charge $34.65 $35. 10
Lifeline CustorAmor Example
All Services
Base Month - No Water Usage
Current Proposed
Utility Lifeline Rates Lifeline Rates
Drainage $0.92 $ 1 .32
Sewer $ 12.70 $ 10.28
Meter Charges $ 13. 10 $9.98
Monthly City Charge $26.72 $21.58
Lifeline Customer Example
Sewer/ Drainage and Drainage Q .
Current Proposed
Utility Lifeline Rates Lifeline Rates
Drainage $0.92 $ 1 .32
Sewer $ 12.70 $ 10.28
Monthly City Charge $13.62 $11.60
Current Proposed
Utility Lifeline Rate Lifeline Rate
Drainage Only* $2.76 $3.96
*Residential drainage only customers are billed quarterly
What 's Next ?
Update the Lifeline application form
Work to promote this program
Highlight Lifeline changes in the City's annual rate brochure
Work with Communications to promote/advertise the
program
Questions ?
Consolidating Budget Adjustments
between July 1 , 2020 and September 30 , 2020
Committee of the whose
November 10, 2020
Committee
Budget Adjustment -of 1the
Whole
11-10-2020
Overall decrease of $4.,338,,400
Previously Approved
Increase of $42,910
Pending Approval
Increase of $2,818,790
Decrease of $7,200, 100
Committee
PreviouslyApproved -of 1the
Whole
11-10-2020
Tota I of $42,910
$24,660 for King County Sex Offender Grant
$18,250 for WASPC Traffic Equipment Grant
Committee
of the
WholeBud et Increases PendingApproval 11-10-202 0
$2,818,790
$680,750 for the YMCA project
$680,750 transfer out of CRF and use of $680,750 in the project, totaling $1 ,361 ,500
$675,000 for the Fleet Fuel Island project
$425k transfer out of CRF and $250k transfer from the Fleet Fund and use of $675k in the
project, totaling $1 .35m
$33,000 use of IT Tech Plan funds for the Business License Payment Integration project
$27,090 use of sewer project funds on a new Sewer Relining project
$12,000 for the Shops Parking Lot Security project
$12k transfer out of Utility Operating Funds and use of $12k in the project, totaling $24k
$23,200 to reflect year-to-date actual rebates in the Kent Events Center Operating
Fund
Budget Decreases PendingApproval of Whtole
1 1-10-2020 Committee
$7,200, 100
$13,360 to budget Sound Transit positions fully in project
$7, 186,740 to reflect negative impacts of COVID-19
Salaries & Benefits Supplies & Services
General Fund 3,308,760 2,305,700
Special Revenue Funds 778,880 17,410
Capital Project Funds - 50,000
Enterprise Funds00 69,670
Internal - - Funds •
,220
Total 4,214,740 2,972,000
IL
Questions ?
2021 ' 6 Committee of the Whole
November 10, 2020
021
' • . , . , • � � � . Committee of the Whole
November 10, 2020
• Required component of the Growth Management Act - passed by
Washington State Legislature in 1990.
• To meet this requirement, the City creates a six-year Capital
Improvement Plan (CIP ) .
• The plan states the recommended financing methods and projects to
meet public facility needs in order to maintain established levels of
service.
• The CIP is adopted by ordinance and updates the City's
comprehensive plan .
• The first two years of the plan (2021 and 2022 ) are included in the
biennial budget.
Property Tax Substantial IF
Need Resolution November "
Property
Tax
Substantial
Need
Committee of the Whole
November 10, 2020
4MMW
• The rate of inflation ( IPD rate) for property taxes due in 2021 is
0. 602 percent.
• The rate of inflation is the percent change in the implicit price
deflator for personal consumption as published by the Bureau of
Economic Analysis by September 25tn .
• The City must adopt a substantial need resolution in order to receive
the full 1 % increase as allowed by statute.
• The difference in revenue between the amount of inflation and the
maximum 1 % increase is $ 125 ,452 .
Property Tax Committee of the Whole
Ordinance November 10, 2020
Property
Tax
Assessed
Valuation
. Rate
Committee of the Whole
November 10, 2020
of - - Only 1 1 2021
Assessed Valuation in thousands (A) $22, 850,453 $24) 2081017
General Levy Rate ($2 . 325 max) (B) 1 . 37812 1 . 34695
Estimated Cost On :
Median Home Value (C) $525 $539
(A) Assessed valuation for 2021 is estimated to increase by 5%
(B) 2020 Levy Rates per King County Assessor's Office
(c) 2020 median home value is $381 ,000, per King County Assessor's Office. 2021 is estimated to increase by 5%.
021
2022
Bi
enniat
Budget
Committee of the Whole
November 10, 2020
Committee of the Whole
2021 - 2022 Proposed Expenditures
November 10, 2020
IW 2021 Proposed 'IV 2022 Proposed
Expenditures Expenditures
General Fund 10711851870 11017551450
Special Revenue Funds 4919961770 4573977330
Debt Service Funds 81063,080 871407960
Capital Projects Funds 21 ,011 ,000 1772277820
Enterprise Funds 109, 178520 12114711770
Internal Service Funds 44,477, 370 4515561000
Total Gross Budget 33919121610 348, 549, 330
021
' 22 • • hts Committee of the Whole
2 - 2November 10, 2020
2021 Expenditures 2022 Expenditures
Equity Manager 2431790 2181420
ECD Opportunity Fund 3002000 3001000
Police Data Consultant 501000
Co- Responder Program 1001000
Youth Behavioral Health 2001000