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Home My WebLink AboutCAG2020-357 - Change Order - #3 - Colvico, Inc. - Clark Springs Generator & Electrical Upgrades - 09/28/2021KENT Agreement Routing Form For Approvals, Signatures and Records Management - This form combines & ,."plu..iir,. Request for Mayor's Signature and Contract Cover Sheet forms (Print on pink or cherry colored paper)WASHINGTON Comments:Date Received bY CitY AttorneY: Date Routed to the MaYor's Office: Date Routed to the City Clerk's Office: trl Ca-IH J\o a,agEFog .9 UT Department: PW Engineering Originator: Stephanie Anderson Date Required 9t29121 Date Sent: 9129121 Date of Council APProval 10t20/2a Authorized to Sign: E Director or Designee E Mayor Grant? EYes E No Type: Budget Account Number: w20090.641 10.330 IE oLcq Category:Vendor Name: Colvico, lnc. Sub-CategorY: Change Order #3 Vendor Number: 35124 projecr Name: clark springs Generator and Electrical Upgrades Draiar+ no1';1.. Changes required to properly operate facil rruJeLr L/ctorr) controt center (MCC) changes are at the itv throuoh the Programable Logic Controller (PLC) and Motor i.jqr"ti6t tn" watdr Department or RFI's 4, 5, 7 ' and 11' Basis for Selection of Contractor: $id Termination Date: 105 Working DaYs Agreement Amount: $1 7, 568.60 Start Date: MayOr'S SignatUre Local Business? E Yes El No* *lf meets requirements per KCC 3.20.100, ptease complete "vendor Purchase-Local Exceptions" form on cityspace' Contract Number: cAG2020-357 Notice required prior to disclosure? EYes E No troa-+,o ELoll-tr-*,to Eooblt! ad(W221/l 1-20 Visit Documents.KentWA.gov to obtain copies of all agreements KENT WaSHtNGToN CHANGE ORDER NO. #3 NAME OF CONTRACTOR: CONTRACT NAME & PROJECT NUMBER ORIGINAL CONTRACT DATE : Colvico, Inc. ("Contractor") Clark Springs Generator and Electrical Upgrades Novemeber 5, 2020 This Change Order amends the above-referenced contract; all other provisions of the contract that are not inconsistent with this Change Order shall remain in effect' For valuable consideration and by mutual consent of the parties, the project contract is modified as follows: 1. Section I of the Agreement, entitled "Description of Work," is hereby modified to add additional work or revise existing work as follows: In addition to work required under the original Agreement and any prior Amendments, Contractor shall provide all labor, materials, and equiPment necessarY to : Changes required to properly operate facility through the Programable Logic Controller (PLC) and Motor Control Center (MCC) changes are at the request of the Water Department or RFI's 4,5,7, and 11' 2. The contract amount and time for performance provisions of Section II "Time of Completion," and Section III, "Compensation," are hereby modified as follows: Original Contract Sum, (including applicable alternates and wssT) $t,009,421.02 Net Change by Previous Change Orders (incl. applicable WSST) $46,032.43 Current Contract Amount (incl. Previous Change Orders) $1,055,453,45 Current Change Order $15,956.95 Applicable WSST Tax on this Change Order $1,611.66 Revised Contract Sum $1,073,022.06 CHANGE ORDER - 1 OF 3 Original Time for Completion (insert date) 60 working days Revised Time for Completion under prior Change Orders (insert date) 100 working days Days Required (+) for this Change Order 5 calendar days Revised Time for Completion (insert date) 105 working days In accordance with Sections L-O4.4 and 1-04.5 of the Kent and WSDOT Standard Specifications, and Section VII of the Agreement, the Contractor accepts all requirements of this Change Order by signing below. Also, pursuant to the above-referenced contract, Contractor agreel to waive any protest it may have regarding this Change Order and acknowledges and a-cepts that this Change Order constitutes final settlement of all claims of any kind or nature arising from or connected with any work either covered or affected by this Change Order, including, without limitation, claims related to contract time, contract acceleration, onsite or home office overhead, or lost profits. This Change Order, unless otherwise provided, does not relieve the Contractor from strict compliance with the guarantee and warranty provisions of the original contract, particularly those pertaining to substantial completion date. All acts consistent with the authority of the Agreement, previous Change Orders (if any), and this Change Order, prior to the effective date of this Change Order, are hereby ratified and affirmed, and the terms of the Agreement, previous Change Orders (if any), and this Change Order shall be deemed to have aPPlied. The parties whose names appear below swear under penalty of perjury that they are authorized to enter into this contract modification, which is binding on the parties of this contract. 3. The Contractor will adjust the amount of its performance bond (if any) for this project to be consistent with the revised contract sum shown in section 2, above. IN WITNESS, the parties below have executed this Agreement, which will become effective on the last date written below. CITY OF KENT: (title) Q/ta/t t' 8,,; Public Works Print Name:Chad Bieren Its P. E- rector DATE (signature) CONTRACTOR: ,7aff0 Arnnoo By:Iesse oragoo (Sep fl 202709:27 PDr) Print Name I Jesse Dragoo (signature) [[5 Vice President (title) DATE : September 27, 2021 CHANGE ORDER - 2 OF 3 ATTEST: 6A Kent City Clerk APPROVED AS TO FORM: (applicable if Mayor's signature required) Kent Law Department [In this field, you may enter the electrcnic filepath where the contract has been saved] CHANGE ORDER - 3 OF 3 File No. 2OO.2 KENT W^3HrxGtox CHANGE ORDER WORKSHEET NO. 3 Construction Engineering Division - Public Works ar pr ngs ra ca Project No: 19-3021Project:Upgrades Project Engineer: RH2/Joe Araucto Fed-Aid No: N/A capital Projects phil McConnell Contractor: Colvico Inc, t{anaoer: Date: Various I.P sed Chan e Logic Controller (PLC) and Motor ent or via RFI's 4,5,7 and 11. lebrouhhethroPraamefacItanesutoredroIIhrlyoperateitycreqppg W eate Dr e rtmethuofestethhacnaestepanroltnterCereqocMCc)I( II. Reason and Bac round for Chan e III. Method of Payment NEW PAY ITEMS E t',totapplicable hrough RFI's (4,5,7 and 11) submitted by Systems Interface via Colvico Inc' of the City of Kent's Water Deaprtment ore requested changes were either made at t he request Sch. No Item Description Total Est. Otv Unit Unit Price Total Estimated Cost of Item 1 Changes required to ProPe rly operate facility through the PLC and MCC RFI's 4,5,7 and LL. 1 LS $15,956.95 $15,956.95 $ $ New Pay Items Total: $15,956.95 DELETE EXISTING PAY ITEM(S) per 1-O9.5 [ ruotappricabre Sch No.Bid Item No.Item Description Qtv Unit Unit Price Cost of Item Page 1 $ $ $ Delete Existing Pay ltems Total: $ INCREASE/DECREASE TO EXISTING PAY ITEM(S) E ruotappricabre Sch No.Bid Item No.Item Description Qtv Unit Unit Price Cost of Item $ $ $ Increase / Decrease to Existing Pay ltems Total: $ *TOTAL ESTIMATED COST OF CHANGE ORDER:$15,956.95 x Total of the Cost of Item Columns IV. WORKING DAYS Original Contract:60 Due This Change Order:5 Previous Total:100 Explanation/Justification for Additional Working Days: Capital Projects Manager: Construction Engineering Supervisor: PhiI M aul Kuehne *TOTAL WORKING DAYS: il 105 x This Change Order + Previous Total Date: '{"" Date Date: fl/// Construction Manager: E Connor Page 2 McConnell, Phil From: Sent: lo: Subject: Bauer, Sean Thursday, January 21,2021 8:06 AM McConnell, Phil; Swinford, Kevin RE: City of Kent Clark Springs Project - Change Order Thanks for the heads up, the changes make sense and seem reasonable, so I'm good with it. Thanks Sean M. Bauer, water system Manager Water Section I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5610 | Cell 253'740-7089 sbauer@KentWA.qov CITY OF KENT, WASHINGTON KentwA'qov Fagebaok i-Y{-i't'$$hfl YouTube PLSA$'E SONSIDFR TSIF f;NVTfi,ONdMHT*T SFFORf; PRTNITNS YF'TS F'MAIL From: McCon nell, Phil <PMcCon nel I @ kentwa,gov> Sent: Thursday, January 2I,202L 7:02 AM To: Swinford, Kevin <KSwinford @ kentwa.gov> Cc: Bauer, Sean <SBauer@kentwa.gov> Subject: FW: City of Kent Clark Springs Project - Change Order I sent a teams meeting for BAM todaY Phil McConnell' Capital Projects Manager Construction Management I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5542 | Cell 253-261-5585 pmcconnel I @ KentWA.qov CITY OF KENT, WASHINGTON KentWA.gov Facebook ft*ri€.*er YouTube pLHf,{$E Cf}l$slSER T-il8 €NvInONMfiNT aEF$Rfi I'RINTINS T!{[$ g-M]tll- From : Swi nfo rd, Kevi n <KSwi nfo rd @ ke ntwa.gov> Sent: Thursday, January 21,202L 6:26 AM Kevin, My mistake, we need to go a slightly different direction, We can use this document to determine if we need and want tne lOOitional work to be authorized. We probably shouldn't have been privy to Systems original contract amount with Colvico. But that is what it is. Transparency isn't a bad thing. 1 To: McConnell, Phil <PMcConnell@kentwa.sov> Subject: FW: City of Kent Clark Springs Project - Change Order Hi Phil, This CO 1A from Systems covers both improvements as requested'. Kevin R Swinford, scnonrechnician Water Section I Public Works Department 220 Fourth Avenue South, Kent, WA 98032 Phone 253-856-5613 I Cell 253-740-6590 kswinford@kentwa.oov CITY OF KENT, WASHINGTON KentwA'qov Faeebogk i..i:iy*Iiili::r YouTq be p|-*As$€cc}lxl xt}HRYs{fFsrvlR$R{Ms[sYtsHF$l{d$'$dxl{TlluGYFlls#.MAIL From : Schommer, Rob H. <rhs@svstems-interface.com> Sent: Wednesday, January 20,2O2L 3:02 PM To: Swi nford, Kevin <KSwinford @ kentwa.gov> Cc: Davis, Matt V..rud@rvst"rr-int"rfr.e..ot>; Michaelson, Greg K <GKM@SYSTEMS-INTERFACE'COM> Subject: City of Kent Clark Springs Project - Change Order Hi Kevin, As requested, l've combined the two change orders into one' Greg/Matt - can you forward this onto our contact at Colvico' Thanks, -Rob EXTERNAL EMAIL t)S$slsnqs InMece ilmr.. ft drrftri'* Cegts{ qf $fft ,$t{qY*tar Robert H. Schommer' P.E. Vice President Systems lnterface Inc 3SSO2 4?th Ave lltrl', MukilteotWA g&27# cellz 206-979-3683 | main; 42-5-4BI-L22-s rhs@svstems-i nterfa ce.com vvww. svste ms-i nte rfa ce. cg m This e-mail message (including attachments, if any) is confidential and may be privileged. Any unauthorized distribution or disclosure is prohibited' Disclosure to anyone other than the intended recipient does not constitute waiver of privilege. lf you have received this e-mail in error, please notify us and delete it and any attachments from your computer system and records' 2 System Interface Changes SII _ COl SII _ CO2 SII _ CO3 Total SI changes AGC LTo/o Sub markuP Change Order Total S,lilBB)d eae,.anz- *^I,"Jq, s b)ni-s r\ -.oL t,122.27 L4'247.27 r,709.67 151956.94 (425) 481-1225 T (425) 481-2115 F www.systems-interface.comSAstems lnffiace Inc. Purchase Order No: 10037-099622 Customer: Colvico Project Name: City of Kent, Clark Springs '10802 47th Ave W Mukilteo, WA 98275 USA Change Order No: Sll-2 Date lssued: 112012021 Sll Project No: S20L003 New wiring, wire labels + freight. 'l.5 hr to research, process the change order, & manage changes hours to update project documents, drawings, and Bill of Materials hrs to create all electrical wiring schematics and panel layout drawing. hrs to process and document the change, issue as-built revisions hrs to trace and document panel wiring, add wire labels, includes travel to/from site. 16 hrs (incl. travel to/from Kent) to trace and document panel. Mileage travelling to/from site (4x trips at 45 miles each way) Reason for Change: As requested by the City of Kent, this change proposal is to essentially clean -up the wiring and documentation for the existing Clark Springs site. The existing cdntiol system has been modified at least a half -dozen times since originally built. Cuirenily, there is n-o updated documeniation or a correct Bill of Materials (BOM) for this panel. Systems lnterface technicians will thoroughly go through the existin.g panel. We will verity each wiretras a proper heat - shrink wire label and add any which are riisiing. We will retorque (to UL standards) each terminal. Drawings for both p"n"i "nOli"fO wiring will be updated with prop6r cross-referencing. A complete BOM for the existing panel. There is expected to be a significant amount of time needed to trace and verify the wiring. Additional scope of work includes travel to and from the site, creating wire label databases, UL listing documentation' along with the change control revision logs for each of these items. Our engineers and managers also need to review the requested changes, understand the implications' archive the revisions. NOTE THAT WE WILL TREAT THIS CHANGE PROPOSAL AS A NOT TO EXCEED AMOUNT AND ONLY INVOICE FOR ACTUAL TIME SPENT. PROPOSAL Summary Material and Expenses Project Manager Project Engineer Project Engineer - on-site $50.00 $225.00 $1,000.00 $2,400.00 $1 30.00 $3,060.00 $2,000.00 $1 17.00 hop / Field Wire Tech Expenses Cost of This Change: Plus(Minus) Total of Previous Changes: Original Purchase Order Value: Current Purchase Order Value: $8,982.00 $4,143.00 $188,975.00 $202,1 00.00 Inc. 20-Jan-21Robert H. Schommer, P.E DateName Purchaser Authorized resentative Dature Revision: G 6/13/02 CNGREQ.XLS Described above. 5 hours to install and wire items' t hour to process and document the change, issue as-built revisions' hours to research, process the change order, & mand'ge changes' hours to research project documents, drawings, and Bill of Materials' (425) 481-1225 T (425) 481-2115 F www.systems-intertace.com 1 0802 47th Ave W Mukilteo, WA 98275 USA Systems lnterface lnc. CHANGE ORDER REOUEST Purchase Order No: 10037-099622 Change Order No: Sll-4 Date lssued: 0911512021 Sll Project No: S20L003 coLVlco Project Name: City of Kent Clark Springs lmprovements Reason for Change control. Per RFI #1 1 Response, Estop wiring to be reworked to incorporate the Estop into the soft starter STO Change erder @pllllincludes the material and labor costs associated with the items listed below. - Qty.1 NC Contact Block - Re-wiring, updated wire labels, etc. - Updated Drawings SummarY Material and Expenses Manutacturing $32.27 $425.00 $65.00 $350.00 $250.00 122.27 Project Manager Project Engineer Cost of This Change: Plus(Minus) Total of Previous Changes: Original Purchase Order Value: Current Purchase Order Value: $1,122.27 $1,122.27 Inc. 09115/2021Matt Davis DateName Purchaser Authorized DateName Page 1 s201003-sll-c04