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HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 06/21/2016W ASHINGTON Kent City Council Workshop Minutes June 21, 2016 The workshop meeting was called to order at 5:03 P.M. by Council President Boyce. CouncilmembCol s present: Boyce, Budell, Fincher, Higgins, Ralph and Thomas. Kent Creates Website Demo —Rhonda Billerbeck, from Parks happy to be here to present new public art program called Kent Creates, along with User Experience Design the vendor developing the website. There are a great deal of artists in Kent, this is a new art program for the Arts Commission allowing artists a new way to display their work. The content will be reviewed and approved by a content manager before showing on the website. Once the artwork is on the website it will be voted on by the Arts Commission, and members of the community will be able to select their favorite artwork. The new website will be bringing the World to Kent. Looking to do a soft launch and then a bigger one, want to have enough on the website so people feel it is a worthwhile website. Parks Director thanked Rhonda for her work on this project and all that have participated to make this project great. Mill Creek & Sprin,gbrook Creek Rehabilitation Project —Matt Knox from Public Works Engineering, Mike Mactutis and Gill Housman presented a status update on Mill Creek Channel work to reduce flooding in Kent Valley. These are the main creeks that run through the valley and drain into the Green River. The issue is sediment build up in the creek channels, invasive grasses start to grow build up on the sediment causing areas of chronic flooding. The King County Drainage District 1 has partnered with the city they are some of the driving force on the drainage project. The project will be clearing out the culvers, taking out sediment making for larger capacity for water flow. Area planning to dredge out is 3 miles long, pulling the sediment out and removing the fish for a 25 foot work zone area. Part of the project is to expand some of the culvert sizes in order to create overflow channels. They will be coming back the second week of July to propose to Council property parcels the city will need to purchase for this project. James Street Closure —Eric Connor and Chad Bieren from Public Works Engineering to discuss the James Street closure, contractor Eric Conner will be doing consecutive projects, water main, irrigation and landscaping then the pump station and followed by overlay. The street will need to close and have detours set up for end of shift Friday till end of shift the following Friday at 7:00 p.m. this will be a five day closure with crews working 7:00 a.m. till 7:00 p.m. Residents are being notified by flyers mailed to the homes the closure will affect. This notification is also on the city website. Meeting adjourned at 6:45 p.m. Sue Hanson Interim City Clerk W A S H I N G T O N Kent City Council Meeting Minutes June 21, 2016 The regular meeting of the Kent City Council was called to order at 7:02 p.m. by Council President Boyce. Councilmembers present: Boyce, Budell, Fincher, Higgins, Ralph, and Thomas. CHANGES TO THE AGENDA FROM COUNCIL ADMINISTRATION OR STAFF NO Changes -Two updates -blue sheets for item 7L Councilmembers Fincher and Budell voted to advance from committee it was actually Fincher and Boyce, also make sure each one has copy of Financial Sustainability Report. PUBLIC COMMUNICATIONS A. Public Recognition —Councilmember Ralph was at regional meeting where the Mayor of Steilacoom approached her to ask her to pass on public recognition for what a wonderful job the parks staff had done while she was attending a ball tournament in the Kent. Councilmember Fincher thanked the KBack group and Parks group for the wonderful Juneteenth event. Thanks to The Greater Kent Historical Museum for showcasing ethnic community items on display at the museum and thanks to the Public Works department for all the roadwork taking place. B. 2016 Employee of the Year -Bryan Reil —Retired as a Police Officer from the Bellevue Police Department after 34 years of service. He was hired in 2007 as the Municipal Court security, he is the first person most people see when they enter the court. He always makes people feel comfortable and tries to tend to whatever concerns they may have. Bryan is a proud Marine; he served his country proudly, each year on November 10t" there is a cake delivered to the court to be shared in honor of the Marine Corps. Birthday. Bryan enjoys working at the Court; I came to work in Kent not knowing anyone and now feel like Kent is another part of his family. C. Appointment to Kent Arts Commission —Christina Caravagilio lives in Panther Lake area she has been involved in various arts, and she teaches at the elementary schools. Interested in using the arts to enhance the community, she feels art creates a more vibrant community. D. Community Events —Councilmember Ralph shared some of the things happening in Kent; we -had 52,000 guests at ShoWare Center for high schools and college graduations. Upcoming July 16 & 17 basketball shoot out, basketball tournament. T- birds hosting summer camp in July, looking forward to T-birds coming back. Reminder Dolly Parton coming and the show are sold out. Fourth of July Splash full day of activities, good food and end of day fireworks over Lake Meridian. E. Public Safety Report —Chief Thomas has a robust report, an award and swearing in and will talk about our plan for fireworks. Sifredo Gonzalez received the Chiefs Award Letter of Commendation for assisting in an incident that occurred on April 21 Swearing in of Corrections Officer Michael Anderson from Port Angeles, Michael has two certificates in criminal justice and one in corrections, he began in March as a Kent City Council Meeting Minutes June 21, 2016 lateral officer, and he is married with two children. Chief Thomas reported auto thefts and vehicle prowl crimes are up by 52% from last year. Police have put together a task force to deal with these crimes, the primary offenders, and work with legal, and jails. Police Officers, NRT and detectives are doing a great job getting a handle on these crimes. Assistant Chief Kammerzell spoke about the departments Fourth of July staffing and what the objectives are. There will be teams of officers issuing citations and confiscating illegal fireworks. There will be five days of coverage from the 1st to the 5th; officers will be following the current Ordinance for fireworks. Officers will be out at the Splash Event from 10:00 am - 12:00 am. There will be no fireworks in Kent in 2017; the Police will be conducting a yearlong campaign regarding fireworks not being allowed in Kent. Councilmember Budell asked what is the best way to report illegal fireworks, as an example a truck with fireworks that appear to have come from the Indian Reservation, Assistant Chief Kammerzell said they should call 911 and give a description of the vehicle and where they are located, Police will respond. F. Intergovernmental Reports -Council President Boyce sits on Public Issue Committee (PIC), no action was taken, working on King County Metro long reach plan. On June 30th a Best Starts for Kids Round Table discussion will be held to discuss how the money should be spent. Also, discussed a Solid Waste increase which should be equal to $1.06 for a single family residence per month. Councilmember Budell sits on the Sound City Association Domestic Violence, discussed domestic violence and the need for firearms relinquishment. Green River Campus training August 16-19. September 8th at Seattle University will be a symposium, all day event. Councilmember Higgins sits on Regional Transit Board which met last Wednesday no action taken, reports given on summary of annual rider non/rider survey concerning customer satisfaction, they have an 88 percent satisfaction in level of service. The area of most dissatisfaction is in transfers, riders prefer to have a shorter wait time. Long range plan "Metro Connects" to be followed over the next 10-25 years, Sounder in Kent to become more frequent, metro will coordinate transfers to make the wait time shorter. If Sounder service is not all day there is need for more frequent buses following the same route as the Sounder. Councilmember Ralph sits on Sound Cities Association Board a couple of items of note are affordable housing being a growing problem in our county. South County has more affordable housing than the Eastside working to come up with a plan that works for both. Comprehensive Plan issues with smaller cities with growth targets, they can jeopardize whether they can get funding. Next meeting attended was the Transportation Policy Board, spoke on special needs transportation and how we continue to provide and fund transportation for these folks. Driving trends were discussed and the Puget Sound Region has the largest Vanpool program in the country, three times larger than Los Angeles. Transit boarding is up 26%, study how transportation can take congestion off the roads. Final meeting this morning South County Transportation where 167 Toll lane is still a pilot program, the access to Kent has been improved WSDOT has fixed the delay. Councilmember Fincher sits on the King Conservation District in which they are currently going through the work plan, have a 5 year implementation plan. She attended the Mental Illness and Co- dependency Advisory Council; all councilmembers should have received from her the plan/budget which will be sent to King County Council for approval. G. Financial Sustainability Task Force -Jerry F. Coupe gave the final report and has the same focus as the meeting from May 3rd preliminary report. The five priorities 2 Kent City Council Meeting Minutes June 21, 2016 are increasing police staffing; street and road maintenance; the work being done by Economic and Community Development; water sewer and surface water infrastructure; and City to look at establishing an Information and Technology master plan. Since this was the first Financial Sustainability Task Force there would be changes made in the future if another task force is appointed some of those changes and suggestions were discussed. Council appreciated the work done, and appreciated the lesson learned. Councilmember Fincher gave a thank you also for the over 900 hours spent working on this report. PUBLIC HEARING A. 2017 -2022 Six -Year Transportation Improvement Program (TIP) - Resolution — Adopt Lacy Jane Wolfe from Public Works Engineering presented the draft TIP a combined work effort of Public Works, Economic and community Development and Finance. The TIP is a list of short range plan documents required to be updated by the state annually. Wolfe noted five projects recommended to be added to the TIP. In total, the six year TIP represents cost and programs of $182 million dollar. The next step is for Council to consider the proposal and approve the TIP to then be presented to the state by July 1 and transmitted to the state by August 1. Councilmember Higgins moved to adopt Resolution No. 1928 approving the 2017-2022 Six -Year Transportation Improvement Program, seconded by Councilmember Ralph. Motion carried-6-0. B. Surplus of Utility Equipment and Materials —Public Hearing City of Kent Fleet Manager, Ron Green gave a brief summary of the collection of materials that is outdated and/or obsolete. He explained that many of the items no longer meet safety standards and have already been removed from the cities inventory. These items will be sent to James G. Roofing Co. in Kenmore, WA. PUBLIC COMMENT Sandy Lyndon on Cooperative Gardens; thanked Council for new surplus Ordinance. Medical Marijuana Co-op, a taboo subject, with the financial shortfalls in the City, 56% passed medical marijuana the city could collect tax revenue. State now requires cannabis for medical use; collective gardens are for four people growing no more than 60 plants. How does our city that needs this revenue deny or turn its back on sin tax and deny patients that will go to the black market? Carrie Stark 56 has lived in Kent for 30 of those years. Not easy talking about medical things hope will make a difference in the councils mind. Stark has MS and spinal osteoarthritiss years ago she was taking time released morphine. Opiates did something for the pain however, there are so many over doses from opiates and heroine. There have been no deaths from cannabis that we know of; marijuana can be used for some of the relief of opiates. She asked Council to vote yes on medical Kent City Council Meeting Minutes June 21, 2016 marijuana situation to support her and everyone else that needs medical marijuana should not have to drive 20-30 minutes away to get medication. CONSENT CALENDAR Council President Boyce moved to approve Consent Calendar items A through L, seconded by Councilmember Ralph. Motion carried 6-0. A. Minutes of Previous Meetings and Workshops —Approve. The minutes of the regular council meetings of April 5, 2016 were approved. B. Approval of Bills —Approve. Bills received through May 15 and paid on May 15 after auditing by the Operations Committee on June 7, 2016. Approval of checks issued for vouchers: Date 5/15/2016 5/15/2016 5/15/2016 Wire Transfers Regular Checks Void Checks Use Tax Payable Check Numbers 6662 - 6684 703477-703822 Amount $2,2621141.26 $1,551,137,61 $3,105.91 $3,816,384.78 Approval of checks issued for payroll for May 1 through May 15 and paid on May 20, 20160 Date 5/20/2016 5/20/2016 Check Numbers Checks Voids and Reissues Advices -367686 366782 Amount $0.00 $1,503,340.20 $1,503,340.20 C. Appointment to Kent Arts Commission —Confirm. Council confirmed the appointment of Christina Caravaglio to the Kent Arts Commission filling a vacant position - term expiring October 1, 2017. D. Amendment to Consultant Services Agreement with KBA, Inc. for Central Ave S. Construction Management Project —Authorize. Council President Boyce was authorized to sign an amendment to the agreement with KBA Inc., in an amount not to exceed $77,000, to provide additional construction management services for the Central Avenue S. Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. E. Chanae Order with Peterson Brothers, Inc. for 2016 Guardrail Repairs — Authorize. Council President Boyce was authorized to sign a construction Change Order with Peterson Brothers, Inc., in the amount of $37,098.73, to repair recently damaged guardrail, subject to the final terms and conditions acceptable to the City Attorney and Public Works Director 0 Kent City Council Meeting Minutes June 21, 2016 F. Amendment to the Consultant Services Agreement with AECOM for Upper Mill Creek Dam Improvements — Authorize. Council President Boyce was authorized to sign an Amendment to the Consultant Services Agreement with AECOM Technology Corporation in an amount not to exceed $159,966.98, for additional design services related to the Upper Mill Creek Dam Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. G. King County Flood Control District Sub -Regional Opportunity Fund for Upper Mill Creek Dam Improvements Project — Authorize. Council accepted $191,079 from the King County Flood Control District Sub -Regional Opportunity Fund for the Upper Mill Creek Dam Project, establish a budget for the funds to be spent within this project, and authorized Council President Boyce to sign all documents necessary for the City to receive these funds, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. H. Connecting WA Grant for S. 228t" Street Union Pacific Grade Separation Project - Authorize. Council President Boyce was authorized to sign all necessary agreements with the Washington State Department of Transportation to obligate $15 million of Connect Washington funds for expenditure on the South 228th Street Union Pacific Grade Separation Project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. I. Interlocal Agreement with King County Flood Control District for the Milwaukee II Levee Project — Authorize. Council president Boyce was authorized to sign an Interlocal Agreement with the King County Flood Control District for the Milwaukee II Levee project, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. J. Primary Data Center Assessment and Improvement Project —Authorize. Council President Boyce was authorized to execute all documents necessary to enter into a three-year contract with King County to establish the Sabey Data Center in Tukwila, Washington as the City's new primary data center facility. K. Agreement with Community Connectivity Consortium for C3 High Speed Fiber Optic Ring Extension Project —Authorize. Council President Boyce was authorized to execute all documents necessary to enter into an agreement with the Community Connectivity Consortium to design, provision, and deliver a high speed optical network extension that includes the City of Kent, subject to terms and conditions acceptable to the City Attorney and Information Technology Director. L. Naden Avenue Properties Surplus Consideration —Authorize. In accordance with Chapter 3.12 of the Kent City Code, Council scheduled an informational public meeting July 1 in order to receive public comment to allow Council to determine whether the Naden Properties (collectively, and with some exceptions, the properties generally bordered by West Meeker Street, Highway 167, Willis Street, and the Interurban Trail) will be surplused. OTHER BUSINESS 5 Kent City Council Meeting Minutes June 21, 2016 A. Zoning Code Amendment - Medical Marijuana Patient Cooperatives - Ordinance - Adopt. Councilmember Ralph moved to adopt Ordinance No. 4205, amending Title 15 of the Kent City Code, related to medical marijuana patient cooperatives, seconded by Councilmember Thomas. Councilmember Thomas made a motion to table the previous motion to adopt Ordinance 4205, and to table to the next regular council meeting. Motion seconded by Councilmember Ralph. Motion carried 4-2. David Galazin, Assistant City Attorney presented background on the proposed Ordinance to revise changes to the City Code. Reason for this change is being driven by two bills passed in 2015, signed by the governor on June 30, 2015. All councilmembers are focused on what we are here to discuss today. These patient cooperatives have zero effect on revenue coming to the city of Kent, they are basically home grow operations. Patient cooperatives are limited to 60 plants and only four people growing in one residence, no amount of product can be sold, so no revenue source to the City. Galazin spoke about the police incidents that have occurred at these grow houses. He stated that one of the largest growers for the entire state is on Pacific Highway approximately 45 feet from the Kent City limits. On July 1, 2016 medical cannabis, medical gardens and collective gardens are going away. They will be replaced by cooperative gardens which will take effect on July 1, 2016. This ordinance is an administrative change to the city zoning code more than anything else. If there is no chance that a majority council votes will pass this ordinance, at a bare minimum would like Council to vote on a six month moratorium. Questions -Councilmember Ralph asked for clarification, does this ordinance tonight prevent someone from growing medical marijuana? Attorney Galazin replied with an explanation of land use, what someone does in their own home is their business however, if they have people over to grow azaleas, then they are using the residence for something else other than a residence. Councilmember Ralph asked if this ordinance does not make marijuana illegal for medical use. This ordinance does not make marijuana for medical use illegal. Councilmember Budell commented if we eliminate the ability for three members to have someone grow for them then we have eliminated access. This ordinance will not stop the illegal grow from happening in apartments and homes. Someone who is a patient can legally designate a provider to grow for them. Assistant City Attorney Pat Fitzpatrick made a comment, the City Attorney's office does not make policy, and they are there to help support the Council's decisions. Councilmember Higgins noted that it has been an interesting discussion, thinks Attorney Galazin is right, this ordinance is under housekeeping. With only 6 Councilmembers here it's tempting to make a political point that our marijuana laws are not working and believe the city of Kent should honor the voters and allow marijuana in our city when the voters approved 1502. Councilmember Higgins would like more of his colleagues available and noted that he will vote no on the ordinance and vote yes for a moratorium and will look at this in its entirety. Councilmember Budell thanked Councilmember Higgins for being eloquent and the voters did vote for medical marijuana and for I 502. The City needs to come up with an ordinance that protects the right of people to register with the state and to be responsible. C� Kent City Council Meeting Minutes June 21, 2016 Councilmember Budell stated that she will also vote no for this ordinance and yes for a moratorium. Councilmember Ralph spoke and said that medical marijuana is regulated and the city is not taking any rights away, we are not saying to any patient or someone not to grow, we are saying that 60 plants in someone's neighborhood is not setting up production. Councilmember Fincher stated she will not support this ordinance but will support a moratorium, requesting time to talk about things. President Boyce wants to bring this issue back on July 5, 2016. Councilmember Ralph moved to adopt Ordinance 4206 enacting asix-month moratorium prohibiting in the City of Kent the establishment, location, operation, maintenance, continuation, permitting, or licensing of medical marijuana patient cooperatives. Motion seconded by Councilmember Thomas. Motion carried 6-0. BIDS -None. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES A. Council President. -Council workshop had presentation on James Street June 25t" closing open July 5t" work being done to prevent flooding on James St. Kent Creates will be a new art website program for Kent where artists can post their creations on the website, it should go live next 2-3 weeks. B. Mayor. -None. C. Chief Administrative Officer. -City of Kent employees have several charitable fund raisers held throughout the year. We recently participated in the Relay for Life walk which was held from 6:00 p.m. until 7:00 a.m., the City raised almost $4,800 and placed 7t" out of 43 teams. Matheson noted that the walkers were employees, family and friends, and gave a special thanks to Amy Slaughter and Victoria Robbins for their leadership. Strategic plan process will have two mini retreats. The CAO report is in the packet and there is no executive session tonight. D. Economic &Community Development Committee. - In the minutes E. Operations Committee. -Councilmember Ralph attended a presentation from the court today, proud how cutting edge our court is. There is a desire to establish the states first DUI court, to provide public safety to get offenders into treatment with close supervision and work with them through recovery. In 2015, 41 offenders would have qualified for this sort of program. F. Parks and Human Services Committee. - Naden property is the first potential sale will process through new surplus property ordinance. The public information process will be done. The Splash is coming expect 12,000 people to attend at Lake Meridian with live music through 9:30 p.m. and fireworks following. G. Public Safety Committee. -Next meeting is during the second week in July. 7 Kent City Council Meeting Minutes June 21, 2016 H. Public Works Committee. — In the minutes I. Regional Fire Authority. — June 15th monthly meeting Mike Dembo has moved out of Kent and his position has been filled by former Mayor Margaret Harto from Covington. EXECUTIVE SESSION —None. ACTION AFTER EXECUTIVE SESSION ADJOURNMENT The meeting adjourned at 9:32 p.m. Sue Hanson Interim City Clerk