HomeMy WebLinkAboutCAG2021-030 - Original - King County Solid Waste Division - King County, Waste Reduction and Recycling (WRR) Grant - 01/01/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Authorized to Sign:
o Director or Designee o Mayor
Date of Council Approval:
Budget Account Number:
Budget? o Yes o No
Grant? o Yes o No
Type:
Review/Signatures/RoutingDate Received by City
Attorney:Comments:Date Routed to the Mayor’
s Office:Date Routed to the City Clerk’
s Office:Agreement
InformationVendor Name:Category:Vendor
Number:Sub-
Category:Project
Name:Project
Details:Agreement
Amount:Start Date:Basis for
Selection of
Contractor:Termination Date:Local Business? o
Yes o No*If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions”
form on Cityspace.Notice required
prior to disclosure? o
Yes o
No Contract Number:
Agreement Routing Form For Approvals, Signatures
and Records Management This form combines & replaces the Request for Mayor’s Signature and Contract
Cover Sheet forms. Print on pink or
cherry colored paper)Visit Documents.KentWA.gov to obtaincopiesofall
agreementsadccW22373_1_20
CAG2021-030
DocuSign Envelope ID: C7FB87A6-40A5-421C-A5BD-05F162E69475
CPA # 6203483
INTERAGENCY AGREEMENT FOR 2021 and 2022
Between
KING COUNTY and the CITY OF KENT
This two-year Interagency Agreement "Agreement' is executed between King County, a Charter County
and political subdivision of the State of Washington, and the City of Kent, a municipal corporation of the
State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the
County and City will be referred to as "Party" or "Parties."
PREAMBLE
King County and the City of Kent adopted the 2019 King County Comprehensive Solid Waste
Management Plan (Comp Plan), which includes waste reduction and recycling goals. In order to help
meet these goals, the King County Solid Waste Division has established a waste reduction and recycling
grant program for the cities that operate under the Comp Plan . This program provides funding to further
the development and/or enhancement of local waste reduction and recycling projects and for broader
resource conservation projects that integrate with waste reduction and recycling programs and services.
This grant program does not fund household hazardous waste collection activities. Program eligibility
and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as
Exhibit B and incorporated herein by reference. Grant funding for this program is subject to the budget
approval process of the King County Council.
Grant funding approved by the King County Council is available to all King County cities that operate
under the Comp Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in
the scope of work, which is attached hereto as Exhibit A and incorporated herein by reference. The
County expects that any information and/or experience gained through the grant program by the City will
be shared with the County and other King County cities.
I. PURPOSE
The purpose of this Agreement is to define the terms and conditions for funding to be provided to the
City by the County for waste reduction and recycling programs and/or services as outlined in the scope of
work and budget attached as Exhibit A.
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II. RESPONSIBILITIES OF THE PARTIES
The responsibilities of the Parties to this Agreement shall be as follows:
A. The City
1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide
waste reduction and recycling programs and/or services as outlined in Exhibit A. The total
amount of funds available from this grant in 2021 and 2022 shall not exceed $179,449.
2. This Agreement provides for distribution of 2021 and 2022 grant funds to the City. However,
grant funds are not available until January 1, 2021.
3. During this two-year grant program, the City will submit a minimum of two (2), but no more than
eight (8), progress reports to the County in a form determined by the County. Reports must be
signed by a City official. These reports will include:
a. a description of each activity accomplished pertaining to the scope of work; and
b. reimbursement requests with both a Budget Summary Report Form, which is attached
hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form,
which is attached hereto as Exhibit E and incorporated herein by reference, unless the City
has a spreadsheet similar to the Expense Summary Form already in use, in which case the
City is free to use that spreadsheet instead of the Expense Summary Form. The City will
submit the form or similar spreadsheet and not submit backup documentation for grant
expenses. If backup documentation is submitted, S WD will not retain it. The City shall
maintain this documentation in its records.
If the City chooses to submit up to the maximum of eight (8) progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County on the last day
of the month following the end of each quarter (April 30, July 31, October 31, January 31), except
for the final progress report and request for reimbursement, which shall be due by March 17,
2023.
If the City chooses to submit the minimum of two progress reports and requests for
reimbursement during the two-year grant program, they shall be due to the County by March 18,
2022 and March 17. 2023.
Regardless of the number of progress reports the City chooses to submit, in order to secure
reimbursement, the City must provide in writing to the County by the 5"' working day of January
2022 and January 2023, the dollar amount of outstanding expenditures for which the City has not
yet submitted a reimbursement request.
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4. If the City accepts funding through this grant program for the provision of waste reduction and
recycling programs and projects for other incorporated areas of King County, the City shall
explain the relationship with the affected adjacent city or cities that allows for acceptance of this
funding and the specifics of the proposed programs and projects within the scope of work
document related thereto.
5. The City shall be responsible for following all applicable Federal, state, and local laws,
ordinances, rules, and regulations in the performance of work described herein. The City assures
that its procedures are consistent with laws relating to public contract bidding procedures, and the
County neither incurs nor assumes any responsibility for the City's bid, award, or contracting
process.
6. During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall discriminate on the basis of race, color, sex, religion,
nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or
physical handicap in the employment or application for employment or in the administration or
delivery of or access to services or any other benefits under this Agreement as defined by King
County Code, Chapter 12.16.
During the performance of this Agreement, neither the City nor any Party subcontracting under
the authority of this Agreement shall engage in unfair employment practices as defined by King
County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and
local laws, ordinances, executive orders and regulations that prohibit such discrimination. These
laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights
Act of 1964.
8. The City shall use recycled paper for the production of all printed and photocopied documents
related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for
copying and printing and shall use recycled/recyclable products wherever practical.
9. The City shall maintain accounts and records, including personnel, financial, and programmatic
records, and other such records as may be deemed necessary by the County, to ensure proper
accounting for all project funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and service
provided in the performance of this Agreement.
These records shall be maintained for a period of six (6) years after termination hereof unless
permission to destroy them is granted by the Office of the State Archivist in accordance with
RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the
County and/or by federal or state officials as so authorized by law.
10. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is
purchased with grant funds from King County for a total period of three (3) years. The records
shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King
County by March 31 of each year through the year 2025.
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11. The City agrees to credit King County on all printed materials provided by the County, which the
City is duplicating, for distribution. Either King County's name and logo must appear on King
County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit
King County for artwork or text provided by the County as follows: "artwork provided courtesy
of King County Solid Waste Division" and/or "text provided courtesy of King County Solid
Waste Division."
12. The City agrees to submit to the County copies of all written materials which it produces and/or
duplicates for local waste reduction and recycling projects which have been funded through the
waste reduction and recycling grant program. Upon request, the City agrees to provide the
County with a reproducible copy of any such written materials and authorizes the County to
duplicate and distribute any written materials so produced, provided that the County credits the
City for the materials.
13. The City will provide the King County Project Manager with the date and location of each
Recycling Collection Event provided by the City, as well as copies of any printed materials used
to publicize each event, as soon as they are available but no later than thirty (30) days prior to the
event. If there is any change in the date or the location of an event, the City will notify the
County a minimum of thirty (30) days prior to the event. If the event brochure is required for
admission to the City's event, the City is exempt from having to provide the brochure to King
County.
14. If the City accepts funding through this grant program for the provision of recycling collection
events for adjacent areas of unincorporated King County, the City shall send announcements of
the events to all residences listed in the agreed upon areas listed in Exhibit A. The
announcements and all other printed materials related to these events shall acknowledge King
County as the funding source.
15. This project shall be administered by Tony Donati, Conservation Coordinator, or designee.
B. The County:
1. The County shall administer funding for the waste reduction and recycling grant program.
Funding is designated by the city and is subject to the King County Council's budget approval
process. Provided that the funds are allocated through the King County Council's budget
approval process, grant funding to the City will include a base allocation of $10,000 per year with
the balance of funds to be allocated according to the City's percentage of King County's
residential and employment population. However, if this population based allocation formula
calculation would result in a city receiving less than $10,000 per year, that city shall receive an
additional allocation that would raise their total grant funding to $10,000 per year.
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2. Within forty-five (45) days of receiving a request for reimbursement from the City, the County
shall either notify the City of any exceptions to the request which have been identified or shall
process the request for payment. If any exceptions to the request are made, this shall be done by
written notification to the City providing the reason for such exception. The County will not
authorize payment for activities and/or expenditures which are not included in the scope of work
and budget attached as Exhibit A, unless the scope has been amended according to Section V of
this Agreement. King County retains the right to withhold all or partial payment if the City's
report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation
of expenditures and/or adequate description of each activity described in the scope of work for
which reimbursement is being requested), and/or are not consistent with the scope of work and
budget attached as Exhibit A.
3. The County agrees to credit the City on all printed materials provided by the City to the County,
which the County duplicates, for distribution. Either the City's name and logo will appear on
such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit
the City for artwork or text provided by the City as follows: "artwork provided courtesy of the
City of Kent" and/or "text provided courtesy of the City of Kent."
4. The County retains the right to share the written material(s) produced by the City which have
been funded through this program with other King County cities for them to duplicate and
distribute. In so doing, the County will encourage other cities to credit the City on any pieces that
were produced by the City.
5. The waste reduction and recycling grant program shall be administered by Lucy Auster, Project
Manager, King County Solid Waste Division, or designee.
III. DURATION OF AGREEMENT
This Agreement shall become effective on either January 1, 2021 or the date of execution of the
Agreement by both the County and the City, if executed after January 1, 2021, and shall terminate on
June 30, 2023. The City shall not incur any new charges after December 31, 2022. However, if
execution by either Party does not occur until after January 1, 2021, this Agreement allows for
disbursement of grant funds to the City for County -approved programs initiated between January 1, 2021
and the later execution of the Agreement provided that the City complies with the reporting requirements
of Section ILA of the Agreement.
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IV. TERMINATION
A. This Agreement may be terminated by King County, in whole or in part, for convenience without
cause prior to the termination date specified in Section III, upon thirty (30) days advance written
notice.
B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the
termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for
termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or
failure to provide grant related reports/invoices/statements as specified in Section ILA.3. and Section
IL A.4.
C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for
payment in accordance with the terms of this Agreement for services rendered prior to the effective
date of termination; and (2) the City shall be released from any obligation to provide further services
pursuant to this Agreement.
D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or
law that either Party may have in the event that the obligations, terms and conditions set forth in this
Agreement are breached by the other Party.
V. AMENDMENTS
This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of
work will only be approved if the proposed amendment is consistent with the most recently adopted King
County Comprehensive Solid Waste Management Plan. Funds may be moved between tasks in the scope
of work, attached as Exhibit A, only upon written request by the City and written approval by King
County. Such requests will only be approved if the proposed change(s) is (are) consistent with and/or
achieves the goals stated in the scope and falls within the activities described in the scope.
VI. HOLD HARMLESS AND INDEMNIFICATION
The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from
and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or
its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all
claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter 'claims")
brought against the County arising out of or incident to the City's execution of, performance of, or failure
to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer
of any software, book, document, report, film, tape, or sound reproduction or material of any kind,
delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or
otherwise results in unfair trade practice.
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VIL INSURANCE
A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for
the duration of the Agreement, insurance against claims for injuries to persons or damages to
property which may arise from or in connection with performance of work pursuant to this
Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum
limits of this insurance shall be $1,000,000 general liability insurance combined single limit per
occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate
limit, a $2,000,000 aggregate shall apply. Any deductible or self -insured retentions shall be the sole
responsibility of the City. Such insurance shall cover the County, its officers, officials, employees,
and agents as additional insureds against liability arising out of activities performed by or on behalf
of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured
endorsement is attached to this Agreement as Exhibit C, unless Section VIEB. applies.
B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self -insured
for any of the above insurance requirements, a written acknowledgement of self-insurance is attached
to this Agreement as Exhibit C.
C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of
the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of
current membership is attached to this Agreement as Exhibit C.
VIIL ENTIRE CONTRACT/WAIVER OF DEFAULT
This Agreement is the complete expression of the agreement of the County and City hereto, and any oral
or written representations or understandings not incorporated herein are excluded. Waiver of any default
shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this
Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be
construed to be a modification of the terms of this Agreement unless stated to be such through written
approval by the County, which shall be attached to the original Agreement.
IX. TIME IS OF THE ESSENCE
The County and City recognize that time is of the essence in the performance of this Agreement.
X. SEVERABILITY
If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be
unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect
the validity of the remaining portions.
DocuSign Envelope ID: C7FB87A6-40A5-421 C-ASBD-05F162E69475
XI. NOTICE
Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if
sent to the King County Solid Waste Division and the City at the addresses provided below:
If to the City:
Lucy Auster, Project Manager, or a provided designee
King County Solid Waste Division
Department of Natural Resources and Parks
Lucy.auster@kingcounty.gov
Tony Donati, Conservation Coordinator, or a provided designee
City of Kent
220 4th Avenue South
Kent, WA 98032
IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below:
City of Kent
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DocuSigned by:
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1/14/2021
Date
King County
BY [
DocuSigned by:
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Pat D.gKftEUrector
Solid Waste Division
For Dow Constantine, King County Executive
Date
2/2/2021
0
DocuSign Envelope ID: C7FB87A6-40A5-421C-A5BD-05F162E69475
Exhibit A
King County Waste Reduction and Recycling Grant Program
City of Kent - 2021-2022 Scope of Work
A. Basic Information
1. City of Kent
2. Grant Project Manager:
Grant Contract Signer:
3.2021-2022 Budget
B. Scope of Work
Tony Donati, Conservation Coordinator
City of Kent
220 4th Ave. South
Kent, WA 98032-5895
TEL - c: (206) 867-2739 o: (253) 856-5589
FAX - (253) 856-6500
Email - tdonati(cbkentwa.aov
Dana Ralph, Mayor
City of Kent
220 4th Ave. South
Kent, WA 98032-5895
TEL:253-856-5700
FAX: 253-856-6700
Email: dralph(@kentwa.aov
179,449.00
Task One: Recycling Collection Events
A) Schedule - Events will be held each March, June, and October, 2021-2022
B) Activities
Total Number of Recycling Collection Events - Six (6)
Materials to be collected:
Appliances
Batteries
Household
Lead Acid
Bulky Yard Debris*
Cardboard
CFC Appliances
Concrete, Asphalt, Rock, and Brick**
Electronics
Mattresses
Porcelain Toilets and Sinks
Propane Tanks
Reusable Household Goods
Textiles
Scrap Metal
Ferrous
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Non-ferrous
Scrap Wood*
Shredding
Styrofoam
Tires (March & October collection)
Collected in March
Collected in June and October
The following educational materials will be distributed:
Information on City recycling programs
Educational materials produced by King County Solid Waste Division and
Hazardous Waste Management Program
Other educational materials as appropriate
Event Promotion:
Recycle event flyer will be posted on City website:
KentWA.gov/TalkingTrash, detailing what residents can bring and giving
credit to granting agencies funding the events.
Notices included in:
Event flyer mailed to 63,000 homes
City & Reporter Newspaper calendars
Kent Social Media (Facebook/Twitter)
Event flyer sent to Coordinators for distribution to:
o Neighborhood Councils
o Various email lists
Event flyers in brochure racks at Senior Center, Kent Commons, City
Hall, and Centennial Center (once re -opened)
Event posted on King County website
Event dates included on Republic Services' annual calendar distributed
to residents
C) Performance Objectives:
The City will promote the recycling events to Kent single-family and multi -family
residents in a variety of ways to ensure a good turnout, and contract with
knowledgeable, experienced contractors to assist residents attending the events.
In return, the City anticipates collecting 275-300 tons material from the local waste
stream each year.
Benefits of diverting these recyclables from the waste stream include:
Saving limited space in our area's last remaining landfill for actual garbage
Conserving natural resources as collected materials are made into new products
Saving water and energy that would otherwise have been used in extraction of
raw materials and in manufacturing
In the case of moderate risk waste, collecting and recycling this material helps
protect health, the environment and wildlife from potential damage. The King
County's Hazardous Waste Program and Washington State Department of Ecology
help pay to collect these materials.
D) Impact Objectives
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By providing convenient and free collection at the March, June and October
Recycling Events, not only does it provide equity for all, but Kent residents can help
reduce the amount of environmentally damaging materials from finding their way to
King County's last remaining landfill, local storm drains and waterways, and vacant
properties. With a population of approximately 135,000 residents, the City of Kent
has experienced increased volumes in residents attending recent recycling events.
The City anticipates this trend to continue with approximately 3,000 households
participating each year, resulting in approximately 300 tons of materials diverted
from the waste stream for recycling per event.
In addition to diverting materials from the waste stream, attracting residents to
these ever -popular events provides an opportunity to distribute educational
material on City and King County recycling programs, enhancing their knowledge
and improving behavior in purchasing, handling, and disposal of recyclable
materials.
E) Evaluation
Event reports will include:
Number of vehicles attending
Volume of each material collected
Event costs
Event summary write up
Task Two: Mini Neiahborhood Recvclina Collection Events
A) Schedule: In compliance with county and environmental regulations conduct ten —
sixteen mini collection recycling events between 2021-2022.
B) Activities:
Materials to be collected:
Batteries
Household
Lead acid
Cardboard
Electronics
Mattresses
Propane tanks
Shredding
Event Promotion:
Mini recycle event flyer will be posted on City website:
KentWA.gov/TalkingTrash, detailing what residents can bring and giving
credit to granting agencies funding the events.
Notices included in:
City Community Calendar
Kent Social Media (Facebook/Twitter)
Advertised in the Mayor's weekly newsletter
Event flyer sent to Coordinators for distribution to:
o Neighborhood Councils
o Various email lists
C) Performance Objectives:
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The City will promote these mini recycling events to Kent single-family and multi-
family residents in a variety of ways to ensure a good turnout, and contract with
knowledgeable, experienced contractors to assist residents attending the events.
In return, the City anticipates collecting 50 tons material from the local waste
stream each year.
Benefits of diverting these recyclables from the waste stream include:
Saving limited space in our area's last remaining landfill for actual garbage
Conserving natural resources as collected materials are made into new products
Saving water and energy that would otherwise have been used in extraction of
raw materials and in manufacturing
In the case of moderate risk waste, collecting and recycling this material helps
protect health, the environment and wildlife from potential damage. The King
County's Hazardous Waste Program and Washington State Department of Ecology
help pay to collect these materials.
D) Impact Objectives
By providing convenient and free mini neighborhood collection events throughout
the year, not only does it provide equity for all, but Kent residents can help reduce
the amount of environmentally damaging materials from finding their way to King
County's last remaining landfill, local storm drains and waterways, and vacant
properties. These events will also reach a different population due to their smaller
nature, variety of locations and days on which they will be held. These events are
also intended to reduce the amount of congestion we traditionally see at our regular
larger events. With a population of approximately 135,000 residents, the City of
Kent has experienced increased volumes in residents attending recent recycling
events. The City anticipates approximately 1,000 - 1,500 households to participate
each year, resulting in approximately 10-15 tons of materials diverted from the
waste stream for recycling per event.
In addition to diverting materials from the waste stream, attracting residents to
these new events provides an opportunity to distribute educational material on City
and King County recycling programs, enhancing their knowledge and improving
behavior in purchasing, handling, and disposal of recyclable materials.
E) Evaluation
Event reports will include:
Number of vehicles attending
Volume of each material collected
Event costs
Event summary write up
Task Three: Waste Reduction within Senior Livina Facilities
A) Schedule: 2021-2022
B) Activities:
Tasks will include creating a relationship and educating senior living facility
management and key staff, providing outreach, presentations, and technical
assistance where needed. A consultant will coordinate with senior living facility
management and hauler to assist interested companies promoting reducing waste
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by increasing recycling and implementing food waste disposal to tenants and
property owners/managers. The City will:
Distribute educational information for managers to assist them in setting up
successful programs and tenant outreach.
Distribute kitchen counter top food waste containers, recycling signs,
educational flyers (in multiple languages as available) and convenient
storage/tote bags to encourage proper recycling of materials, reducing
contamination and promoting food waste.
Provide on -site waste consultations and follow-up assistance on request.
Distribute info on City Recycling Events for large bulky items.
C) Performance Objectives:
The population in senior living facilities (multifamily) is often overlooked. These
facilities comprise a fair number of businesses in Kent. In the fairness of equity, it
is critical to provide outreach and technical assistance to this population to
guarantee success and build upon the improvements to their respective recycling
programs.
D) Impact Objectives:
With program promotion and technical assistance, Kent multifamily residents will
have better knowledge of recycling. By recycling more, City senior living facility
properties can reduce the amount of material ending up in the local landfill.
E) Evaluation:
Reports will include:
Excel spreadsheet of outreach provided to senior living facilities to include
contact information, summary of assistance provided and results. Information
will include the estimated impacts to the waste stream resulting from assistance
provided.
Summary calculation of changes and improvements made to each facility's
recycling volumes.
Task Four: Increased Education Promotina Washinaton State's Latex Paint EPR
Proaram
A) Schedule: 2021-2022
B) Activities:
In order to support Washington State's new extended producer responsibility (EPR)
law for latex paint the City will work with residents and businesses assisting and
promoting the new policy and ensuring latex paint is properly being disposed of and
recycled.
C) Performance and Impact Objectives:
The goal of this program is to ensure residents are aware of the new Washington
State EPR for latex paint and can successfully find local outlets to recycle their
paint. By ensuring latex paint is being recycled it removes associated items such as
paint cans, paint, and thickeners out of the County's last remaining landfill. The City
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will work with the people at PaintCare Washington and fill in any gaps to educate
residents on how to safely and successfully recycle their paint within the new state
law through social media, flyers, mailers, posters, website updates.
D) Evaluation:
Report any feedback/comments received from recipients.
Task Five: Grant Administration
The City will perform the following:
Track project expenses;
Provide ongoing grant administration through the completion of the tasks, as
outlined in this Scope of Work;
Prepare reports for the grant program; and
Prepare final report.
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Exhibit B
2021-2022 WRR Grant Guidelines - Revised
Program Eligibility:
The King County Solid Waste Division (SWD) SWD has updated the WRR Recycling Case Studies
document (Attachment 3) and created a WRR Case Studies Summary (Attachment 4), which include
many creative and innovative project ideas for WRR Grant proposals/scopes of work. These case
studies offer ideas for influencing waste prevention and recycling consistent with Title 10 of King
County Code, the King County Strategic Climate Action Plan, and the King County 2019
Comprehensive Solid Waste Management Plan, all of which have policies to achieve Zero Waste of
Resources by 2030. SWD strongly encourages consideration of these projects in the development of
grant proposals and encourages Cities to leverage WRR grant funds with multi -City projects.
Grant funds may be used for a variety of WRR related programs consistent with the Comp Plan. Cities
are encouraged to work together to leverage funds and have a greater influence on waste prevention
and recycling. Cities may choose to use their funding on one program or a combination of programs.
For WRR program ideas, please refer to the Case Studies, which includes the examples below.
Examples of innovative projects:
City Development of Contracts for "Responsible Recycling."
King County Solid Waste Division Market Development for Recycled Materials.
King County Climate Action Through Low Embodied Carbon Purchasing.
King County SWD: Multicultural Recycling Outreach - Recicla Mas! Es Fascilisimo.
Regional Code Development for C&D Diversion.
Purchase School Milk Dispensers and Reusable Cups to Replace Single -use Milk Cartons.
City of Auburn Commercial Food Waste Outreach.
City of Bellevue Recycling Unusual of Bulky Items.
City of Kirkland Organics Contamination Enforcement — Cart Tagging
Please contact Lucy Auster at 206-477-5268 or lucy.auster(aaldnecounty.eov if you have questions
about specific program eligibility and/or consistency with the Comp Plan.
The following are not eligible for funding:
Collection of garbage, except for residual garbage related to the collection of recyclables.
Household Hazardous Waste (HHW) education programs.
Collection of any household hazardous waste items including, but not limited to:
treated wood, paint, lead acid batteries, oil, gasoline, and antifreeze, fluorescent lights
Cities should pursue funding for HHW collection or education programs through the King County
Hazardous Waste Management Program (Haz Waste) or the Washington State Department of Ecology
Local Solid Waste Financial Assistance (LSWFA) Program.
DocuSign Envelope ID: C7FB87A6-40A5-421C-A5BD-05F162E69475
Grant Administration
Requests for Reimbursement:
Cities may submit one request for reimbursement per year during the funding cycle, due no later than
March 18, 2022 and March 17, 2023. Alternately, cities may submit requests for reimbursement as
frequently as quarterly. A Budget Summary Report Form and an Expense Summary Report Form must
be used when submitting requests for reimbursement and will be provided to Cities when the grant
agreements are executed.
Accrual Reporting:
By the 5"' working days of January 2022 and January 2023, Cities must notify SWD of the amount of
their total expenditures for work that has been completed but for which a request for reimbursement
has not yet been submitted, so that SWD can accrue the amounts.
Progress Reports
Progress reports describing program activities, accomplishments, and evaluation results must
accompany each request for reimbursement. All progress reports must be signed by a City official.
Signed reports may be scanned and emailed.
Amendments
Formal amendments to grant Interagency Agreements (IAAs) are unnecessary unless the City wishes
to significantly change its scope of work and/or budget. In general, a significant change would be one
in which the City wishes to add or delete a task from their scope of work. A minor change, such as
moving dollars between tasks, would only require written notification, which may be submitted via e-
mail. However, the City should contact SWD when considering changes to their scopes and budgets to
determine if a formal amendment is needed.
SWD has streamlined the amendment process to make it easier for Cities to make changes. A City
wishing to amend it scope of work will send an email to Lucy Auster with a revised scope of work,
including the following:
A brief description of any new tasks, the amount, and the start and end dates.
A brief description of additional work you will do in any existing task you wish to move funds
into from another task, the amount, and start and end dates.
A brief description of work currently in your scope that you will not be doing, the amount that
will either be going to a new task or moving to an existing task and if so which one, and a start
date.
Any work included in the new scope still needs to be consistent with the Comp Plan. Once the new
scope of work is approved, SWD will follow up with a unilateral amendment to your agreement, which
does not require City signature.
2
DocuSign Envelope ID: C7FB87A6-40A5-421 C-A5BD-05F162E69475
ACORO° CERTIFICATE OF LIABILITY INSURANCE - Exhibit C DAT0'
MM/DD/YYYY)
10/26/2020
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Seattle-Alliant Insurance Services, Inc.
1420 Fifth Avenue, Suite 1500
Seattle WA 98101
CONTACT
NAME: Conni Scott
PHONE FAX
AIC No Ext: 206-204-9172 AIC No:206-204-9205
ADODRES& cscott@alliant.com
INSURER(S) AFFORDING COVERAGE NAIC #
INSURERA: Safety National Casualty Coro 15105
INSURED KE583802 INSURER B :
City of Kent
220 Fourth Avenue South INSURERC:
INSURER D 7KentWA98032-5895
INSURER E :
INSURER F :
COVERAGES CERTIFICATE NUMBER:1008315362 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSRLTR TYPE OF INSURANCE
ADDL
INSD
SUBR
WVD POLICY NUMBER
POLICY EFF
MMIDD/YYYY
POLICY EXP
MMIDD/YYYY LIMITS
A X COMMERCIAL GENERAL LIABILITY GL4058201 1/1/2020 1/1/2021 EACH OCCURRENCE 2,000,000
CLAIMS -MADE
F7 vl
OCCUR
DAMAGE TO RENTED
PREMISES Ea occurrence 500,000
MED EXP (Any one person)
PERSONAL & ADV INJURY 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 4,000,000
POLICY JECTPRO LOC PRODUCTS - COMP/OP AGG 4,000,000
SIR 500,000OTHER:
AUTOMOBILE LIABILITY COMBINEDSINGLELIMIT
Ea accident
BODILY INJURY (Per person) ANY AUTO
OWNED SCHEDULED
AUTOS ONLY AUTOS
BODILY INJURY (Per accident)
PROPERTY DAMAGE
Per accident
HIRED NON -OWNED
AUTOS ONLY AUTOS ONLY
UMBRELLA LAB OCCUR EACH OCCURRENCE
AGGREGATEEXCESSLABCLAIMS -MADE
DED RETENTION $
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY YIN
PER OTH-
STATUTE ER
ANYPROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT
OFFICER/MEMBER EXCLUDED? NIA
E.L. DISEASE - EA EMPLOYEEMandatoryinNH)
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required)
RE: Waste Reduction and Recycling Grant Application for King County 2021 /2022.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
King County Solid Waste Division ACCORDANCE WITH THE POLICY PROVISIONS.
Attn: Lucy Auster
AUTHORIZED REPRESENTATIVE201S. Jackson St. Suite 701
Seattle WA 98104
1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD
DocuSign Envelope ID: C7FB87A6-40A5-421C-A5BD-05F162E69475
Exhibit D
BUDGET SUMMARY REPORT FORM
2021-2022 Waste Reduction & Recycling Grant Program
City: Date:
Address: Phone:
Invoice #:
Report Period:
Preparer's Name: Contract #:
Total amount requested this period:
Total amount previously invoiced:
Original interlocal amount:
Total amount charged to date:
Amount remaining for completion of interlocal:
Scope of Work Current Amount
Task Description Budget Quarter Previously Remaining
Task/title) Costs Invoiced Balance
1
2
3
4
5
6
7
TOTALS
For King County Use
Contract # 0
Project 1126942 Org 720122 Exp.Account 54150 Task 22.000'
Purchase Order # Requisition # Receipt
Supplier # Supplier Pay Site Invoice # Payment Type
Total charges this period are approved for paymen $
Project Manager: Date
DocuSign Envelope ID: C7FB87A6-40A5-421C-A5BD-05F162E69475
Exhibit E
King County Waste Reduction Recycling Grant Expense Summary Form
2021-2022 Grant Cycle
City of
Reimbursement Request #
Date
Contract #
Task Title & No. Vendor Date of Service Item Description Invoice No. Amount Paid
Total 0