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Home My WebLink AboutCity Council Meeting - Council - Agenda - 07/15/2014CITY OF KENT City Council MeetingAgenda July 15, 2014 Mayor Suzette Cooke Dana Ralph, Council President Councilmembers Jim Berrios Bill Boyce Brenda Fincher Dennis Higgins Deborah Ranniger Les Thomas adccW06823 This page intentionally left blank. KENT CITY COUNCIL AGENDAS July 15, 2014 Council Chambers Mayor Suzette Cooke Council President Dana Ralph Councilmember Jim Berrios Councilmember Bill Boyce Councilmember Brenda Fincher Councilmember Dennis Higgins Councilmember Deborah Ranniger Councilmember Les Thomas ********************************************************************* COUNCIL WORKSHOP AGENDA 5 p.m. Subject Speaker Time Recreational Marijuana Zoning Fred Satterstrom 30 min Internal Debt Update Paula Barry 30 min Railroad Grade Separation Local Improvement District Proposal Tim LaPorte 30 min COUNCIL MEETING AGENDA 7 p.m. 1. CALL TO ORDER/FLAG SALUTE 2. ROLL CALL 3. CHANGES TO AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF 4. PUBLIC COMMUNICATIONS A. Public Recognition B. Community Events C. Proclamation for National Night Out D. Proclamation for Experience Historical Kent Day E. Introduction of Olympic Skyline Condominiums Neighborhood Council F. Public Safety Report G. Intergovernmental Reports 5. PUBLIC HEARING A. 2015-2020 Six-Year Transportation Improvement Program (TIP), Resolution - Adopt 6. PUBLIC COMMENT - Please state your name and address for the record. You will have up to three (3) minutes to provide comment. Please address all comments to the Mayor or the Council as a whole. The Mayor and Council may not be in a position to answer questions during the meeting. For more details regarding the public comment process, please refer to the section titled, “Public Comments,” on the reverse side. (Continued) COUNCIL MEETING AGENDA CONTINUED 7. CONSENT CALENDAR A. Minutes of Previous Meetings and Workshop – Approve B. Olympic Skyline Condominiums Neighborhood Council Designation Resolution – Adopt C. Substance Abuse and Mental Health Services Grant – Accept D. Resolution Amending City Council Rules & Procedures – Adopt E. Budget Request for Electronic Monitoring Equipment Leasing Payment – Approve F. Economic and Community Development Budget Adjustment – Authorize G. Neighborhood Council Matching Grant Communication Budget Adjustment – Authorize H. Public Works Staffing Budget Adjustment – Authorize I. Consultant Service Agreement with Shannon & Associates for the Green River Natural Resource Area – Pump Station Mitigation Plan Agreement - Authorize J. S. 228th & S. 212th Street Railroad Grade Separations Local Improvement District Study Contract – Authorize 8. OTHER BUSINESS 9. BIDS A. SR 516 to S. 231st Way Levee Improvements Russell Road Upper Levee – South Reach James Street/Russell Road Realignment Project – Accept 10. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF 11. EXECUTIVE SESSION AND ACTION AFTER EXECUTIVE SESSION A. Property Acquisition, as per RCW 42.30.110(1)(b) 12. ADJOURNMENT NOTE: A copy of the full agenda packet is available for perusal in the City Clerk's Office. The Agenda Summary page and complete packet are on the website at KentWA.gov An explanation of the agenda format is given on the back of this page. Any person requiring a disability accommodation should contact the City Clerk's Office in advance at 253.856.5725. For TDD relay service, call the Washington Telecommunications Relay Service at 1.800.833.6388. COUNCIL WORKSHOP 1) Recreational Marijuana Zoning, Fred Satterstrom 2) Internal Debt Update, Paula Barry 3) Railroad Grade Separation Local Improvement District Proposal, Tim LaPorte This page intentionally left blank. CHANGES TO THE AGENDA FROM COUNCIL, ADMINISTRATION, OR STAFF This page intentionally left blank. PUBLIC COMMUNICATIONS A) Public Recognition B) Community Events C) Proclamation for National Night Out D) Proclamation for Experience Historical Kent Day E) Introduction of Olympic Skyline Condominiums Neighborhood Council F) Public Safety Report G) Intergovernmental Reports This page intentionally left blank. P R O C L A M A T I O N Whereas, the National Association of Town Watch is sponsoring a unique nationwide crime and drug prevention program on August 5, 2014 called “National Night Out”; and Whereas, the City of Kent plays a vital role in assisting our Police Department through joint crime and drug prevention efforts in the City of Kent and is supporting “National Night Out” locally; and Whereas, it is important that all citizens of the City of Kent know the value of crime prevention programs and the impact that citizen participation can have on reducing crime and drug abuse; NOW, THEREFORE, I, Suzette Cooke, Mayor of Kent, do hereby proclaim August 5, 2014 as “NATIONAL NIGHT OUT” In the City of Kent, Washington, and encourage all citizens, neighborhoods and communities to participate in the City’s crime prevention efforts to more tightly weave the fabric of the community and strengthen community spirit. In witness whereof, I have hereunto set my hand and caused the seal of Kent to be affixed this 15th day of July 2014. _______________________ Suzette Cooke, Mayor This page intentionally left blank. Whereas, In the 1860s, westerners first settled permanently in Titusville along the fertile banks of the White River, now called the Green Rivers and Whereas, agriculture, particularly hops, became the major source of income; and Whereas, Titusville was renamed for Kent County, the major hop producing region in England, when the city was incorporated on May 28, 1890; and Whereas, Kent became the second King County city to be incorporated, just six months after Washington State was founded; and Whereas, a number of historic Kent venues already have opportunities to welcome visitors to learn more about Kent's early days, and Whereas, the city's rich heritage is of increasing interest to residents, tourists and anyone with an appreciation of the past; and Whereas, representatives from a number of Kent -area historic sites have come together to establish one day each year so that visitors may tour those sites holding particular interest to them, NOW, THEREFORE, I, Suzette Cooke, Mayor of the City of Kent, do hereby proclaim the third Saturday, August 16th as EXPERIENCE HISTORICAL KENT DAY and I encourage all residents to visit and explore some or all of these sites: the Greater Kent Historical Society & Museum, historic downtown, the Mill Creek neighborhood, Soos Creek Botanical Gardens & Heritage Center, Neely-Soames Homestead, Mill Creek Canyon Earthworks Park, Hydroplane & Raceboat Museum, Saar Pioneer Cemetery, Suise Creek Cemetery, Hillcrest Burial Park, Meridian Cemetery, St. Patrick Catholic Cemetery and Seattle Pet Cemetery. In witness whereof, I have hereunto set my hand and caused the seal of Kent to be affixed this 15th day of July, 2014. Cooke, Mayor KENT W A S H I N G T O N This page intentionally left blank. Agenda Item: Public Hearing – 5A TO: City Council DATE: July 15, 2014 SUBJECT: 2015-2020 Six-Year Transportation Improvement Program (TIP), Resolution - Adopt SUMMARY: This resolution would approve the 2015-2020 Six-Year Transportation Improvement Program (TIP). The 2015-2020 Six-Year TIP represents the City’s detailed transportation improvement program for the next six years. It includes planning studies; street, bicycle, pedestrian, traffic signal, and transit improvements; and street maintenance and preservation projects. Including these projects in the Six-Year TIP allows the City to look for funding partners and apply for grants. State agencies require that every project submit for a grant application must be included in a city’s adopted Six-Year TIP. EXHIBITS: Resolution RECOMMENDED BY: Public Works Committee BUDGET IMPACTS: Each project or program within the TIP has a different budget impact. MOTION: Move to adopt Resolution No. _____ approving the 2015-2020 Six- Year Transportation Improvement Program (TIP). This page intentionally left blank. 1 2015-2020 Six Year Transportation Improvement Program RESOLUTION NO. ___________ A RESOLUTION of the City Council of the City of Kent, Washington, adopting the 2015 through 2020 Six-Year Transportation Improvement Program. RECITALS A. After proper notice, the City Council of the City of Kent held a public hearing at the regular meeting of the City Council at 7:00 p.m. on July 15, 2014, to consider public testimony on the City’s proposed 2015 through 2020 Six-Year Transportation Improvement Program. B. Having considered public testimony to the plan, the Council would like to adopt the 2015 through 2020 Six-Year Transportation Improvement Program. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1. – Adoption. The 2015 through 2020 Six-Year Transportation Improvement Program, set forth in Exhibit “A,” which is attached and filed with City Clerk, is hereby adopted. 2 2015-2020 Six Year Transportation Improvement Program PASSED at a regular open public meeting by the City Council of the City of Kent, Washington, this day of , 2014. CONCURRED in by the Mayor of the City of Kent this ______ day of , 2014. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK APPROVED AS TO FORM: ARTHUR FITZPATRICK, ACTING CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the City Council of the City of Kent, Washington, the day of , 2014. RONALD F. MOORE, CITY CLERK P:\Civil\Resolution\SixYearTIP2019.docx CITY OF KENT WASHINGTON SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM 2015 – 2020 Mayor Suzette Cooke Timothy J. LaPorte, PE, Director of Public Works DRAFT This page intentionally left blank. 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM Table of Contents: 1.Resolution adopting the 2015 – 2020 Six Year TIP (Placeholder) 2.Introduction 3.Listing of the Projects 4.Project Descriptions 5.Map of the Projects 6.Contact Information On the cover: Daniel Elementary near SE 248th St and 116th Ave SE DRAFT This page intentionally left blank. 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM Introduction Overview The 2015-2020 Six-Year Transportation Improvement Program (TIP) is a short- range planning document that is updated annually based on needs and policies identified in the City’s adopted Comprehensive Plan and 2008 Transportation Master Plan. It represents Kent’s current list of needed projects that may begin work in the next six years. The document identifies secured or reasonably expected revenue sources for each of the projects. The Six-Year TIP serves as a draft work plan for the development of the local transportation network. Once adopted, the TIP helps to guide funding and implementation priorities during the development of the transportation portion of the Six -Year Capital Investment Program (CIP). The CIP can be considered a subset of the TIP. The CIP shows the City-funded portion of projects and is constrained by current budget forecasts, whereas the TIP shows the complete project list with the variety of funding sources and partners involved. Mandated by State Law State law requires that each city develop a local TIP, that it be updated annually (RCW 35.77.010), and that it be submitted to the State Department of Transportation not more than thirty days after its adoption but before July 1st. It represents an important planning component under the state’s Growth Management Act. For cities to compete for transportation funding grants from Federal and State sources, granting agencies require that projects be included in the TIP. The Six- Year Transportation Improvement Program may be revised at any time during the year by a majority of the Council, after a Public Hearing. How is the 2015-2020 SIX-YEAR TIP different from the previous year? PROJECTS ADDED PROJECT TYPE COMMENTS #7 Safe Routes to Schools Improvements at Neely O’Brien Elementary Safety Project Added #8 Safe Routes to Schools Improvements at Daniel Elementary Safety Project Added #16 SE 248th St Improvements Enhancement Project Added PROJECTS REMOVED None --- --- DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM OTHER PROJECT PROJECT TYPE COMMENTS #37 Street Preservation Program Ongoing Citywide Program Increased #38 Residential Traffic Calming Ongoing Citywide Program Increased #41 Comprehensive Plan Update Ongoing Citywide Program Increased #42 Channelization Improvements Ongoing Citywide Program Increased #43 Bicycle System Improvements Ongoing Citywide Program Increased #45 Guardrail and Safety Improvements Ongoing Citywide Program Increased #46 Community Based Shuttles Ongoing Citywide Program Decreased DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM Project Project Name Number Project Location and Extent 1. Southeast 256th Street Widening, Phase II SR 516 (Kent Kangley Road) to 116th Avenue Southeast 2. Kent Kangley Road Pedestrian Safety Improvements 104th Avenue SE to 124th Avenue SE 3. South 228th Street/Union Pacific Railroad Grade Separation Grade separation crossing at Union Pacific Railroad 4. 72nd Avenue South Extension South 200th Street to South 196th Street 5. Traffic Control Signal System Citywide 6. Safe Routes to Schools Improvements at Meridian Elementary 25621 140th Avenue SE 7. Safe Routes to Schools Improvements at Neely O’Brien Elementary 6300 N 236th Street 8. Safe Routes to Schools Improvements at Daniel Elementary 11310 SE 248th Street 9. Kent Regional Trails Connector Green River Trail to Interurban Trail at S 218th St 10. SE 208th Street & 108th Avenue SE (SR 515/Benson Highway) Intersection Improvements Intersection Operations Enhancement 11. South 224th Street Extension 84th Avenue South to 104th Avenue Southeast (SR 515/Benson Highway) 12. Central Avenue South Improvements Green River Bridge to East Willis Street (SR 516) 13. Willis Street and Central Avenue Intersection Improvements Intersection Operations Enhancement DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM Project Project Name Number Project Location and Extent 14. Willis Street (SR 516)/Burlington Northern Santa Fe Railroad Grade Separation Grade separation crossing at Burlington Northern Santa Fe Railway 15. South 212th Street/Burlington Northern Santa Fe Railroad Grade Separation Grade separation crossing at Burlington Northern Santa Fe Railway 16. SE 248th Street Improvements 109th Avenue SE to 132nd Avenue SE 17. James Street Bicycle Lanes Interurban Trail to Washington Avenue (SR 181) and 800 feet east of the Green River Trail 18. Military Road South at Reith Road Intersection Operations Enhancement 19. Willis Street (SR 516)/Union Pacific Railroad Grade Separation Grade separation crossing at Union Pacific Railroad 20. South 212th Street/Union Pacific Railroad Grade Separation Grade separation crossing at Union Pacific Railroad 21. Safe Routes to Schools Improvements at Meadow Ridge Elementary School 27710 108th Ave SE 22. Safe Routes to Schools Improvements at Horizon Elementary School 27641 144th Avenue SE 23. Panther Lake Signal System Integration 24. 108th Avenue Southeast Extension Southeast Kent Kangley Road (SR 516) to Southeast 256th Street 25. Smith Street and Central Avenue Intersection Improvement Intersection Operations Enhancement DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM Project Project Name Number Project Location and Extent 26. S 212th Street and 72nd Avenue South Intersection Improvement Intersection Operations Enhancement 27. SE 240th Street and 104th Avenue SE (SR 515/Benson Highway) Intersection Improvement Intersection Operations Enhancement 28. Military Road South Widening South 272nd Street to Kent-Des Moines Road (SR 516) 29. 132nd Avenue Southeast Widening – Phase I Kent Kangley Road (SR 516) to Southeast 248th Street 30. 132nd Avenue Southeast Widening – Phase II Southeast 248th Street to Southeast 240th Street 31. Kent Kangley Road (SR 516) and 132nd Avenue SE Intersection Improvement Intersection Operations Enhancement 32. South 260th Street and Pacific Highway South (SR 99) Intersection Improvement Intersection Operations Enhancement 33. SE 256th Street and 104th Avenue SE (SR 515/Benson Highway) Intersection Improvement Intersection Operations Enhancement 34. South 212th Street and 84th Avenue South Intersection Improvement Intersection Operations Enhancement 35. Meeker Street and Washington Avenue (SR 181) Intersection Improvement Intersection Operations Enhancement 36. South 272nd Street and Military Road Intersection Improvement Intersection Operations Enhancement DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM Project Project Name Number Project Location and Extent ONGOING CITYWIDE PROGRAMS 37. Street Preservation Program Ongoing Citywide Program 38. Residential Traffic Calming Program Ongoing Citywide Program 39. Traffic Signal Management Program Ongoing Citywide Program 40. Miscellaneous Intersection Improvements Ongoing Citywide Program 41. Comprehensive Plan Update Ongoing Citywide Program 42. Channelization (Street Markings) Improvement Program Ongoing Citywide Program 43. Bicycle System Improvements Ongoing Citywide Program 44. Sidewalks, Sidewalk Repair and the Americans with Disabilities Act Compliance Program Ongoing Citywide Program 45. Guardrail and Safety Improvements Ongoing Citywide Program 46. Community Based Circulating Shuttles Ongoing Citywide Program 47. Railroad Quiet Zone for Downtown Urban Center Ongoing Citywide Program DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #1: Southeast 256th Street Widening, Phase II SR 516 (Kent Kangley Road) to 116th Avenue Southeast YEAR: 2015 DESCRIPTION: Construct a three lane roadway from SR 516 (Kent Kangley Road) to 116th Avenue SE. This project includes bike lanes on both sides of the roadway. The project will include construction of full-width paving; concrete curbs, gutters, and sidewalks; street lighting; storm drainage; landscaping; utilities; and appurtenances. This project is under construction, retaining wall work is underway. Surface water has been excavated and conduit placement is complete. Overall the project is 50% complete. Additional work is planned in this corridor within the 6 Year planning horizon, see projects #21 and #30. PROJECT COST: Preliminary Engineering .... $1,100,000 Right of Way Acquisition ...... $350,000 Construction .................. $5,500,000 TOTAL .......................... $7,000,000 FUNDING SOURCE(S): City of Kent, Local Improvement District, TIB PROJECT JUSTIFICATION: Southeast 256th Street is a two-lane roadway with no curbs, gutters or sidewalks and a limited street light system. Despite the lack of suitable pedestrian facilities and extremely harsh weather in January 2012, over 650 pedestrians per day walked along this segment of roadway. During peak hours, the roadway cannot accommodate the traffic volumes due to the large number of vehicles blocking the roadway while waiting to turn left into driveways. The widening of Southeast 256th Street also alleviates traffic on SR 516 (Kent Kangley Road) as the two roads serve east/west travel demand. The project will increase the capacity of this roadway by adding a center two- way left turn lane. This project provides a multi-modal connection between improvements west and east of this segment. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #2: Kent Kangley Pedestrian Safety Improvements 104th Avenue SE to 124th Avenue SE YEAR: 2015 DESCRIPTION: Add a new mid-block pedestrian crossing of Kent Kangley Road with median refuge island and Rectangular Rapid Flashing Beacons. Restripe crosswalks and stop bars, upgrade pedestrian crossings to countdown message modules and Americans with Disability Accessible (ADA) standard pedestrian push buttons. There are a total of 8 intersections that will be improved by this project and proper signage will be updated along the entire project length. The project is currently under design. Construction is expected to begin in 2015. PROJECT COST: Preliminary Engineering ........ $74,000 Right of Way Acquisition ............... $0 Construction .................... $342,000 TOTAL ............................ $416,000 FUNDING SOURCE(S): Washington State Department of Transportation PROJECT JUSTIFICATION: Kent Kangley Road (SR 516) is one of the most densely populated corridors in the City. The section from 104th Ave SE to 124th Ave SE is a congested, mixed land use, Principal Arterial that is a designated truck route currently operating at a Level of Service (LOS) E during the PM Peak. The majority of housing along this portion of SR 516 is high density multifamily housing that generates a substantial amount of pedestrian traffic. This section of Kent Kangley is a high boarding area for transit and is also a popular destination for senior citizens due to the high concentration of shopping facilities, banks, medical offices and senior housing. The project area includes two of the highest collision incident locations in the City (104th Avenue SE at 256th Street and 116th Avenue SE at Kent Kangley Road). The majority of collisions reported in the project area from 2006-2008 occurred during the daylight hours with pedestrians over the age of 18. This project will improve safety through the construction of these engineering improvements combined with education and enforcement. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #3: South 228th Street/Union Pacific Railroad Grade Separation Grade Separation crossing at Union Pacific Railroad YEAR: 2015 DESCRIPTION: Construct grade separation of the Union Pacific Railroad mainline tracks at South 228th Street. The project will include the construction of a bridge; four-lane vehicle crossing; full- width paving; concrete curbs, gutters and sidewalks; bicycle facilities; street lighting; utilities and appurtenances. Construction is underway, utilities are being relocated. This project has also been added to the Washington State Freight Plan. PROJECT COST: Preliminary Engineering .... $1,500,000 Right of Way Acquisition ... $2,500,000 Construction ................. $21,000,000 TOTAL ........................ $25,000,000 FUNDING SOURCE(S): City of Kent, Port of Seattle, FAST, FMSIB, LID, Union Pacific Railroad PROJECT JUSTIFICATION: The project will lead to a seamless connection between major freight handlers and their primary destinations. This project will support freight moving through Kent to the Ports of Seattle and Tacoma, SeaTac Airport and the freeway system. Grade separating this arterial will increase roadway capacity, decrease congestion, enhance safety and improve freight mobility in this corridor and throughout the region. This project will provide regional connections for thousands of businesses, employers, and the 40 million square feet of warehouse/industrial space in the valley. Construction is underway. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #4: 72nd Avenue South Extension South 200th Street to South 196th Street YEAR: 2015 DESCRIPTION: This project completes a missing link by constructing a new three-lane roadway from South 200th Street to South 196th Street. The project will include the crossing of Mill Creek and construction of full-width paving; concrete curbs, gutters, sidewalks, street lighting, storm drainage, landscaping, utilities and appurtenances. This project is currently under design. PROJECT COST: Preliminary Engineering ....... $300,000 Right of Way Acquisition ........ $75,000 Construction .................. $2,325,000 TOTAL .......................... $2,700,000 FUNDING SOURCE(S): TIB, Regional Fire Authority, City of Kent PROJECT JUSTIFICATION: Continued development in the northern Kent industrial area, and high levels of congestion along West Valley Highway between the South 180th Street and South 196th Street corridors, mandate additional north-south arterial capacity. This project provides some relief for South 180th Street, South 196th Street, and South 212th Street intersections along West Valley Highway. It also provides improved access to the South 196th Street corridor from industrial development along 72nd Avenue South by constructing the missing link between South 200th Street and South 196th Street. This roadway connection provides a direct link from the existing Fire Station on 72nd Avenue South to the 196th Street corridor, grade-separated over both the BNSF and UPRR mainline railroad tracks, dramatically improving emergency response times to a large area of the Kent Manufacturing/Industrial Center and warehouse land uses. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #5: Traffic Control Signal System Citywide YEAR: 2015 DESCRIPTION: The City will purchase and install a master signal controller unit capable of supporting flashing yellow left turn arrow (FYLTA) displays for permitted left turns. This project will also purchase and install traffic signal controllers for up to 29 individual intersections. Traffic signals will be modified at up to 14 intersections to display FYLTA signal indications for permissive left turn movements. PROJECT COST: Preliminary Engineering ................. $0 Right of Way Acquisition ................ $0 Construction ..................... $400,000 TOTAL ............................. $400,000 FUNDING SOURCE(S): Federal Highway Safety Improvement Program (HSIP) PROJECT JUSTIFICATION: The current central traffic signal control system is not compatible with flashing yellow left turn arrow displays for permissive left turn movements. This type of signal display has been demonstrated to be much more readily understood by motorists and has resulted in reduced collision rates involving vehicles turning left during permissive left turn signal phases. The upgrade to the legacy central control system and more advanced intersection traffic signal controllers will allow greater operation flexibility and improved transportation system efficiency. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #6: Safe Routes to Schools Improvements at Meridian Elementary 25621 140th Avenue SE YEAR: 2015 DESCRIPTION: Install a traffic signal at the intersection of SE 256th Street and 140th Avenue SE and construct an asphalt pavement walkway with an extruded curb along SE 256th Street from approximately 134th Avenue SE to 140th Avenue SE. The traffic signal includes a traffic surveillance camera and interconnect cable to connect this signal to the rest of the City’s traffic control system. This project also includes education and enforcement elements including the purchase of an additional Lidar Radar Unit for the police enforcement. PROJECT COST: Preliminary Engineering ......... $65,000 Education/Enforcement ......... $83,000 Construction ..................... $300,000 TOTAL ............................. $448,000 FUNDING SOURCE(S): WSDOT, City of Kent PROJECT JUSTIFICATION: Meridian Elementary School is located near the intersection of SE 256th Street and 140th Avenue SE. The school provides adult crossing guards to help students cross SE 256th Street. The level of development in the area has increased to the point that local traffic in the neighborhood and in the communities to the east of the school has become especially heavy at the afternoon bell times. A full traffic signal would assist the crossing guards, the school children, the parents and teachers arriving/leaving the school and all the local motorists to maneuver in an orderly way during times of heavy conflict. Currently students must walk or bike along a wide shoulder on SE 256th Street. This project would provide asphalt pavement adjacent to the signal to assist crossing guards, parents, students, and motorist. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #7: Safe Walking Routes to School Improvements at Neely O’Brien Elementary School 6300 N 236th Street YEAR: 2015 DESCRIPTION: Install a new traffic signal and pedestrian crosswalk at the intersection of 64th Avenue South and South 236th Street. Project includes the relocation of traffic enforcement cameras, the installation of a traffic camera and an education and enforcement element. PROJECT COST: Preliminary Engineering ......... $50,000 Education/Enforcement ......... $50,000 Construction ..................... $250,000 TOTAL ............................. $350,000 FUNDING SOURCE(S): WSDOT, City of Kent PROJECT JUSTIFICATION: Neely O’Brien Elementary School is located near the intersection of 64th Avenue South and South 236th Street. Students walking to and from school cross 64th Avenue South, a minor arterial. This signal project will provide an alternative walking route for those students that live to the east of 64th Avenue. Education of the students and traffic enforcement is also a component of this project. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #8: Safe Walking Routes to School Improvements at Daniel Elementary School 11310 SE 248th Street YEAR: 2015 DESCRIPTION: Relocate existing crosswalk and overhead crosswalk sign to provide improved access for students walking to and from school. This project will also improve traffic flow through this segment of SE 248th. This project includes minor asphalt paving and education and enforcement elements. PROJECT COST: Preliminary Engineering ......... $15,000 Education/Enforcement ......... $25,000 Construction ....................... $60,000 TOTAL ............................. $100,000 FUNDING SOURCE(S): WSDOT, City of Kent PROJECT JUSTIFICATION: Daniel Elementary School is located along SE 248th which is classified as a residential collector arterial. SE 248th Street is also a major walking route for students. The current location of the crosswalk causes an inefficient flow of traffic and of students walking to and from school. This project will improve that flow. Education of the students and traffic enforcement is also a component of this project. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #9: Kent Regional Trails Connector Green River Trail to Interurban Trail at South 218th Street YEAR: 2015 DESCRIPTION: Construct 4,400 foot multi-use trail connecting the Green River and Interurban Regional Trails at a point approximately mid-way between the South 212th Street and South 228th Street Corridors at about South 218th Street in the heart of the Kent Valley. This 12-foot wide multi-use trail for non-motorized users will include trail lighting, in some locations, to enhance visibility and encourage year-round usage. Rectangular Rapid Flashing Beacons and marked crosswalks will be installed where the new trail crosses midblock at 64th Avenue South and 72nd Avenue South. A traffic signal for pedestrians and bicyclists crossing mid-block will be installed on 68th Avenue South (West Valley HWY). A mechanism for performance monitoring (counting) will be installed at or near the new traffic signal. The project will install a steel pedestrian/bicycle bridge over the Mill Creek between 72nd Avenue South and the Interurban Trail. Federal funds have been obligated. This project is anticipated to be completed in 2015. PROJECT COST: Preliminary Engineering ....... $125,000 Right of Way Acquisition ................ $0 Construction .................. $1,175,000 TOTAL .......................... $1,300,000 FUNDING SOURCE(S): CMAQ, WSDOT, City of Kent PROJECT JUSTIFICATION: One of the highest priority projects in the City’s Non-Motorized Plan and Transportation Master Plan, this new trail would fill a missing east/west link in the City’s and the region’s bicycle network. It would connect two of the most heavily used regional trails to each other and provide access for tens of thousands of people to a concentrated employment center. It would provide alternative mode access to The Kent Manufacturing/Industrial Center’s 1,800 employers, to recreational activities along the Green River and the Green River Natural Resources Area and provide additional safety for all users crossing three major arterial streets in an area with a heavy mix of truck traffic. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #10: SE 208th Street and 108th Avenue SE (SR 515/Benson Highway) Intersection Improvement Intersection Operations Enhancements YEAR: 2015 DESCRIPTION: Add a second southbound left storage lane on 108th Avenue SE, widen the receiving lane on SE 208th St, and modify the signal phasing. PROJECT COST: Preliminary Engineering ......... $60,000 Right of Way Acquisition ........ $75,000 Construction ..................... $575,000 TOTAL ............................. $710,000 FUNDING SOURCE(S): HSIP, City of Kent PROJECT JUSTIFICATION: State Route 515, also known as The Benson Highway or 108th Avenue SE, is the primary north south route on the East Hill and serves as a major transit route. With four to five lanes in its current configuration, this roadway has been widened to its practical limits. Improvements to intersections along the corridor can have positive effects on corridor congestion and improve efficiency. This project would add queuing capacity for the southbound left turn movement while continuing to provide two lanes of through travel. Federal funds have been obligated. Project is anticipated to be completed in 2015. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #11: South 224th Street Extension 84th Avenue South to 104th Avenue Southeast (Benson Rd) (SR 515) YEAR: 2015 DESCRIPTION: Construct a three-lane road from 84th Avenue South to 104th Avenue Southeast (Benson Road) (SR 515), including new bridges over SR 167 and Garrison Creek. The project will include the construction of full-width paving; concrete curbs, gutters and sidewalks; street lighting; storm drainage; landscaping; utilities and appurtenances. PROJECT COST: Preliminary Engineering .... $3,000,000 Right of Way Acquisition ... $4,000,000 Construction ................. $22,000,000 TOTAL ........................ $29,000,000 FUNDING SOURCE(S): City of Kent, LID, TIB PROJECT JUSTIFICATION: The existing roadway system cannot accommodate the current or forecast east-west traffic volumes between Kent’s East Hill and the Green River Valley floor. In order to meet transportation concurrency requirements of the Growth Management Act, additional east-west vehicle capacity is required. Intersections along South 208th/212th Street and James/Southeast 240th Streets are also at or over capacity. It is not feasible to widen the James/Southeast 240th Street and South 208th/212th Street ‘corridors’ enough to accommodate forecast traffic volumes without additional east-west capacity because of existing development and topographic constraints. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #12: Central Avenue South Improvements Green River Bridge to East Willis Street (SR 516) YEAR: 2016 DESCRIPTION: Remove and rehabilitate the existing roadway pavement to add service life to the roadway, between the Green River Bridge and East Willis Street (SR 516). This project will include the removal and replacement of failing pavement sections and a full-width asphalt concrete overlay of the entire roadway. Also included in this project is the selective replacement of curbs, gutters, sidewalks and street trees, as well as minor storm drainage improvements. PROJECT COST: Preliminary Engineering ....... $500,000 Right of Way Acquisition ................ $0 Construction .................. $4,000,000 TOTAL .......................... $4,500,000 FUNDING SOURCE(S): STP, City of Kent PROJECT JUSTIFICATION: The existing pavement along this section of Central Avenue South is exhibiting signs of distress, as demonstrated by “alligatoring”, longitudinal cracking, and cracking of the curbs and gutters. The service life of this roadway has been reached, necessitating reconstruction of the roadway. The sidewalk system is sub-standard in many locations and in need of replacement. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #13: Willis Street and Central Avenue Intersection Improvements Intersection Operations Enhancement YEAR: 2016 DESCRIPTION: Improve the intersection of Willis Street and Central Avenue to provide a right turn lane from southbound on Central Avenue to westbound Willis Street. Project includes sidewalk, curb and gutter replacement and improvements to traffic signal system. PROJECT COST: Preliminary Engineering ......... $40,000 Right of Way Acquisition ...... $150,000 Construction ..................... $260,000 TOTAL ............................. $450,000 FUNDING SOURCE(S): City of Kent, Developer Mitigation PROJECT JUSTIFICATION: This project is a traffic mitigation requirement for additional trips generated by the Kent Station Development. The City of Kent will be implementing this project that is required of the developer. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #14: Willis Street (SR 516)/Burlington Northern Santa Fe Railroad Grade Separation Grade Separation Crossing at Burlington Northern Santa Fe Railway YEAR: 2016 DESCRIPTION: Construct grade separation at the Burlington Northern Santa Fe Railway mainline tracks at Willis Street (SR 516). The project will include the construction of a bridge; four-lane vehicle crossing; full width paving; concrete curbs, gutters, and sidewalks; street lighting; utilities and appurtenances. PROJECT COST: Preliminary Engineering .... $2,500,000 Right of Way Acquisition ... $3,000,000 Construction ................. $21,500,000 TOTAL ........................ $27,000,000 FUNDING SOURCE(S): City of Kent, Burlington Northern Santa Fe Railway, FAST, FMSIB, Port of Seattle, TIB PROJECT JUSTIFICATION: This project supports east/west freight and commuter mobility in the Green River Valley. More than 26,000 vehicles per day travel on Willis Street, including over 800 freight-bearing trucks. The level of freight and passenger rail traffic on the BNSF Railway mainline is also increasing to approximately 45 trains a day plus the possibility of another 18 coal trains. Grade separation provides more efficient movements of goods and provides a solution to the costly problem of congestion. The railroad crossing will no longer impede freight and other traffic flow. Reduction in traffic congestion on adjoining streets and reduced environmental impacts caused by traffic congestion is expected. This projection will enhance Kent as an economic generator and provide regional connections for thousands of businesses, employers, and commuters. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #15: South 212th Street/Burlington Northern Santa Fe Railroad Grade Separation Grade Separation Crossing at Burlington Northern Santa Fe Railway YEAR: 2016 DESCRIPTION: Construct grade separation at the Burlington Northern Santa Fe Railway mainline tracks at South 212th Street. The project will include the construction of a bridge; six-lane vehicle crossing; full width paving; concrete curbs, gutters, and sidewalks; a bicycle facility; street lighting; utilities and appurtenances. PROJECT COST: Preliminary Engineering .... $6,000,000 Right of Way Acquisition ... $4,000,000 Construction ................. $17,000,000 TOTAL ........................ $27,000,000 FUNDING SOURCE(S): City of Kent, FMSIB, FAST, TIB, Burlington Northern Santa Fe Railway PROJECT JUSTIFICATION: This project supports east-west freight and commuter mobility in the Green River Valley. Approximately 29,000 vehicles per day travel on South 212th Street, including nearly 3,500 freight-bearing trucks. The level of freight and passenger rail traffic on the BNSF Railway mainline is also increasing to approximately 45 trains per day plus the likelihood of another 18 coal trains. Grade separation provides more efficient movement of goods and provides a solution to the costly problem of congestion. The railroad crossing will no longer impede freight and other traffic flow. Reduction in traffic congestion on adjoining streets and reduced environmental impacts caused by traffic congestion is expected. This project will enhance Kent as an economic generator and provide regional connections for thousands of businesses, employers and commuters. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #16: SE 248th Street Improvements 109th Avenue SE to 132nd Avenue SE YEAR: 2017 DESCRIPTION: Construct a 3-lane roadway from 109th Avenue Southeast to 132nd Avenue Southeast. The project includes three new roundabouts along SE 248th St; at the intersection of 116th Ave SE, 120th Ave SE and 124th Ave SE. Included in the project will be new curbs, gutters, sidewalks, street lighting, planter strips, power undergrounding and storm drainage improvements. PROJECT COST: Preliminary Engineering ... $1,500,000 Right of Way Acquisition .. $1,000,000 Construction ................ $10,000,000 TOTAL ....................... $12,500,000 FUNDING SOURCE(S): City of Kent, Development Mitigation Funds PROJECT JUSTIFICATION: SE 248th Street is classified as a residential collector arterial and it serves as a major east-west corridor serving Kent’s East Hill. Additional roadway capacity is required to accommodate existing and anticipated development. This project will provide additional east-west capacity to supplement Southeast 240th Street to the north and Southeast 256th Street to the south. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #17: James Street Bicycle Lanes Interurban Trail to Washington Avenue (SR 181) and 800 feet east of the Green River Trail YEAR: 2017 DESCRIPTION: Install bike lanes along James Street from the Interurban Trail to Washington Avenue South (SR 181). This project will also eliminate the gap of approximately 800 feet at the west end of James Street where James Street intersects with the Green River Trail. PROJECT COST: Preliminary Engineering ....... $150,000 Right of Way Acquisition ................ $0 Construction .................. $1,225,000 TOTAL .......................... $1,375,000 FUNDING SOURCE(S): STP, City of Kent PROJECT JUSTIFICATION: The proposed bicycle lanes would complete a missing bicycle link between the Green River Trail and the Kent Regional Growth Center. This project would provide the first dedicated bicycle lanes to penetrate what had here-to-for been a barrier to east/west bicycle travel, State Route 167. Bike lanes currently extend easterly from this point providing connections to the King County Regional Justice Center, Kent Station (an 18-acre shopping and entertainment complex), and the Kent Transit Center. Nearby land uses include historic downtown Kent, City Hall and the Kent City Center project scheduled to add 164 urban-style apartments to the downtown core which began construction in 2014. Filling in the missing links of this bicycle corridor is expected to encourage more people to utilize bicycling for more of their trips. The anticipated mode shift from single-occupant vehicle to bicycle will allow Kent to meet growth management goals while continuing to comply with its adopted level of service standards and federal clean air standards. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #18: Military Road South at Reith Road Intersection Operations Enhancement YEAR: 2017 DESCRIPTION: Widen all approaches of Military Road South at Reith Road intersection to provide exclusive left turn lanes for each approach, and exclusive right turn lanes for northbound and southbound traffic on Military Road South and westbound traffic on Reith Road. Replace the existing traffic signal. The project will include the construction of full width paving, paved shoulders, street lighting, storm drainage, utilities and appurtenances. The intersection will accommodate the future bicycle lanes which are planned for both Military Road South and Reith Road. PROJECT COST: Preliminary Engineering ....... $180,000 Right of Way Acquisition ...... $200,000 Construction .................. $1,800,000 TOTAL .......................... $2,180,000 FUNDING SOURCE(S): TIB, City of Kent, Development Mitigation Funds PROJECT JUSTIFICATION: The level of development on the Kent West Hill coupled with the growth in the Puget Sound area and the regularly occurring congestion along both Pacific Highway South and Interstate 5 results in significant congestion at this intersection in the morning and evening peak hours. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #19: Willis Street (SR516)/Union Pacific Railroad Grade Separation Grade Separation Crossing at Union Pacific Railroad (UPRR) YEAR: 2017 DESCRIPTION: Construct grade separation of the Union Pacific Railroad’s mainline tracks at Willis Street (SR 516). The project will include the construction of a bridge; a four-lane roadway; full width paving; concrete curbs, gutters, and sidewalks; street lighting; utilities and appurtenances. PROJECT COST: Preliminary Engineering .... $2,000,000 Right of Way Acquisition ................ $0 Construction ................. $18,000,000 TOTAL ........................ $20,000,000 FUNDING SOURCE(S): City of Kent, FAST, FMSIB, Port of Seattle, TIB, Union Pacific Railroad PROJECT JUSTIFICATION: This project supports east-west freight and commuter mobility in the Green River Valley. More than 26,000 vehicles per day travel on Willis Street, including over 800 freight-bearing trucks. The level of freight traffic on the UP Railroad mainline is also increasing to approximately 20 trains a day. Grade separations provide a solution to the costly problem of congestion. The railroad crossing will no longer impede freight and other traffic flow. Reductions in traffic congestion on adjoining streets and reduced environmental impacts caused by traffic congestion are also expected. This project will enhance Kent as an economic generator and provide regional connections for thousands of businesses, employers, and commuters. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #20: South 212th Street/Union Pacific Railroad Grade Separation Grade Separation Crossing at Union Pacific Railroad YEAR: 2017 DESCRIPTION: Construct grade separation of the Union Pacific Railroad’s mainline tracks at South 212th Street. The project will include the construction of a bridge; a six-lane vehicle crossing; full-width paving; concrete curbs, gutters, and sidewalks; a bicycle facility; street lighting; utilities and appurtenances. PROJECT COST: Preliminary Engineering .... $6,000,000 Right of Way Acquisition ... $3,000,000 Construction ................. $18,000,000 TOTAL ........................ $27,000,000 FUNDING SOURCE(S): City of Kent, FMSIB, FAST, TIB, Union Pacific Railroad PROJECT JUSTIFICATION: This project supports east-west freight and commuter mobility in the Green River Valley. Approximately 29,000 vehicles per day travel on South 212th Street, including nearly 3,500 freight bearing trucks. The level of freight traffic on the UP Railroad mainline is also increasing to approximately 20 trains a day. Grade separations provide a solution to the costly problem of congestion. The railroad crossing will no longer impede freight and other traffic flow. Reduction in traffic congestion on adjoining streets and reduced environmental impacts caused by traffic congestion is also expected. This project will enhance Kent as an economic generator and provide regional connections for thousands of businesses, employers, and commuters. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #21: Safe Routes to Schools Improvements at Meadow Ridge Elementary School 27710 108th Avenue SE YEAR: 2018 DESCRIPTION: Install a 6 foot concrete sidewalk with curb and gutter along the west side of 108th Avenue SE from SE 273rd Street to SE 272nd Street. Install a 6 foot concrete sidewalk with curb and gutter along the south side of SE 272nd Street from 108th Avenue SE to 105th Avenue SE. This project will install a new crosswalk crossing 108th Avenue SE with Rectangular Rapid Flashing Beacons and appropriate signage on the north side of the onramp to the westbound 277th Street Corridor. This project also includes education and enforcement elements including the purchase of an additional Lidar Radar Unit for police enforcement. PROJECT COST: Preliminary Engineering ....... $175,000 Education/Enforcement ......... $20,000 Construction ..................... $425,000 TOTAL ............................. $620,000 FUNDING SOURCE(S): WSDOT, City of Kent PROJECT JUSTIFICATION: Few students currently walk or bicycle to Meadow Ridge Elementary School. The Kent School District provides bus transportation for all students living west of 108th Avenue South and for students living north of the school. This project will make the pedestrian environment friendlier for all users and make it an inviting alternative for parents and students to choose. The City of Kent has a number of programs that encourage people of all ages to live a more active lifestyle and makes it a City priority to provide attractive walking and bicycling facilities. Once these additional sidewalk facilities are built and the new crosswalk across 108th Avenue SE with Rectangular Rapid Flashing Beacons is installed, it is anticipated that many more families will be encouraged to walk their children to Meadow Ridge rather than drive them to school. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #22: Safe Routes to Schools Improvements at Horizon Elementary 27641 144th Avenue SE YEAR: 2018 DESCRIPTION: Install a paved pathway on the east side of 144th Avenue SE from SE 278th Street to SE 276th Place. Install a new midblock school crosswalk across 144th Avenue SE on the south side of the school driveway. Install Rectangular Rapid Flashing Beacons at the new crosswalk and install advance school crossing signs. This project also includes education and enforcement elements including the purchase of an additional Lidar Radar Unit for police enforcement. PROJECT COST: Preliminary Engineering ......... $90,000 Right of Way Acquisition ................ $0 Construction ..................... $220,000 TOTAL ............................. $310,000 FUNDING SOURCE(S): WSDOT, City of Kent PROJECT JUSTIFICATION: The purpose of the Safe Routes to Schools Program is to encourage more students to walk and bicycle to and from school rather than being driven by their parents. Through a combination of engineering enhancements to the built environment plus education efforts aimed at the students and their parents, it is hoped that families will increase the number of walking and biking trips they make to their local school. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #23: Panther Lake Signal System Integration. YEAR: 2018 DESCRIPTION: This project includes extension of communication cable to traffic signals in the recently annexed area of Panther Lake to allow remote monitoring and management of the traffic signals, replacement of the existing traffic signal controllers to be capable of displaying flashing yellow left turn arrow (FYLTA) for permissive left turn movements and allow flexible coordination of the traffic signals along arterial corridors. PROJECT COST: Preliminary Engineering ................. $0 Right of Way Acquisition ................ $0 Construction ..................... $342,000 TOTAL ............................. $342,000 FUNDING SOURCE(S): Federal Highway Safety Improvement Program (HSIP) PROJECT JUSTIFICATION: The traffic signals in the recently annexed area of Panther Lake are not connected to the City’s central traffic signal control system; hence, they cannot be remotely monitored or managed from the City’s Traffic Management Center. The intersection controllers are not capable of displaying flashing yellow left turn arrow (FYLTA) for permissive left turn movements. This type of signal display has been demonstrated to be much more readily understood by motorists and has resulted in reduced collision rates involving vehicles turning left during permissive left turn signal phases. The integration of these signals into the City’s signal system will allow operation flexibility and improved transportation system efficiency DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #24: 108th Avenue Southeast Extension SE Kent Kangley Road (SR 516) to SE 256th Street YEAR: 2020 DESCRIPTION: Construct a new three lane roadway from Southeast Kent Kangley Road (SR 516) to Southeast 256th Street including rebuilding the traffic signals at the intersection of Southeast Kent Kangley Road and 108th Avenue Southeast and installing one new traffic signal at the intersection of Southeast 256th Street and 109th Avenue Southeast. The project includes right turn lanes northbound on 109th at Southeast 256th Street and Southbound on 109th at Kent Kangley Road. The project will also include construction of full width paving; concrete curbs, gutters and sidewalks; Sharrows; street lighting; storm drainage; landscaping; utilities and appurtenances. As part of this project, the eastbound left-turn lane from Kent Kangley Road to Southeast 256th Street will be eliminated. PROJECT COST: Preliminary Engineering ....... $300,000 Right of Way Acquisition ... $2,100,000 Construction .................. $2,800,000 TOTAL .......................... $5,200,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: This project will relieve congestion at the Y intersection of 104th Avenue Southeast (Benson Highway) (SR 515)/Kent Kangley Road (SR 516)/Southeast 256th Street by improving the traffic flow along SR 516. It will eliminate the left turn pocket from SR 516 to Southeast 256th Street and redirect that traffic along SR 516 to 108th Avenue Southeast. There will be a new left turn pocket constructed for motorists wishing to travel north on 108th Avenue Southeast to Southeast 256th Street. By moving these left turning movements further to the east, away from the congested Y intersection, all directions of traffic will be able to flow more efficiently. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #25: Smith St and Central Avenue Intersection Improvement Intersection Operations Enhancement YEAR: 2020 DESCRIPTION: Revise southbound and northbound turn lane assignments. PROJECT COST: Preliminary Engineering ....... $100,000 Right of Way Acquisition ...... $400,000 Construction ..................... $900,000 TOTAL .......................... $1,400,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: The southbound vehicle movement is heaviest in the afternoon peak period. The predominant vehicle flow in the peak period is southbound on Central Avenue and then left on Smith Street to proceed eastbound up the hill. This revision in lane configuration, queue capacity, and turning capacity reduces congestion. This project could reduce the intersection delay in the afternoon peak period from 167 seconds per vehicle to 111 seconds per vehicle. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #26: S 212th St and 72nd Avenue South Intersection Improvement Intersection Operations Enhancement YEAR: 2020 DESCRIPTION: Add an additional southbound left turn lane and restripe northbound lane configuration. PROJECT COST: Preliminary Engineering ......... $60,000 Right of Way Acquisition ...... $125,000 Construction ..................... $505,000 TOTAL ............................. $690,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: Kent is an important freight distribution center in the Puget Sound Region. The efficient movement of freight, through and within the City is critical to Kent’s economic health. With the completion of the final road segment of 72nd Avenue South between South 196th Street and South 200th Street, 72nd Avenue South becomes a key freight corridor and this intersection of two important freight corridors (72nd Ave S and S 212th Street) takes on a highly significant role in relieving the congestion often found on West Valley Highway at peak periods. This improvement reduces future southbound vehicle queuing and congestion and has the potential to improve intersection delay from 193 seconds per vehicle to 63 seconds per vehicle. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #27: SE 240th Street and 104th Avenue SE (SR 515/Benson Highway) Intersection Improvement Intersection Operations Enhancement YEAR: 2020 DESCRIPTION: Add additional northbound and southbound left turn lanes. Add southbound right turn pocket. Modify signal phasing. PROJECT COST: Preliminary Engineering ....... $120,000 Right of Way Acquisition ...... $275,000 Construction .................. $1,205,000 TOTAL .......................... $1,600,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: 104th Avenue SE (SR 515, also known as The Benson Highway), is the primary north south route on the East Hill and serves as a major transit route. With four to five lanes in its current configuration, this roadway has been widened to its practical limits. Improvements to intersections along the corridor can have positive effects on corridor congestion and improve efficiency. This project would add queuing capacity for both the northbound and southbound left turn movements while continuing to provide two lanes of through travel. It could reduce the intersection delay in the afternoon peak period from an average 110 seconds per vehicle to about 56 seconds per vehicle. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #28: Military Road South Widening South 272nd Street to Kent-Des Moines Road (SR 516) YEAR: 2020 DESCRIPTION: This project will widen Military Road from South 272nd Street to Kent-Des Moines Road adding a center left-turn lane, bicycle lanes, curb, gutter and sidewalk. Also included is the construction of storm drainage improvement and illumination system improvements. (Note: The Reith Road intersection is a separate project and is not included in this project.) PROJECT COST: Preliminary Engineering .... $2,000,000 Right of Way Acquisition ... $1,000,000 Construction ................. $15,500,000 TOTAL ........................ $18,500,000 FUNDING SOURCE(S): City of Kent, Development Mitigation Funds, TIB PROJECT JUSTIFICATION: The level of development along this section of Military Road South has reached a point where a separate center two-way left turn lane is required. During peak traffic flow hours, the roadway cannot accommodate the traffic volumes due to the large number of vehicles blocking the roadway waiting to make left turns. Most sections of Military Road are lacking sidewalks and an adequate storm drainage system. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #29: 132nd Avenue Southeast Widening – Phase I Kent Kangley Road (SR 516) to Southeast 248th Street YEAR: 2020 DESCRIPTION: Widen 132nd Avenue Southeast to provide a five lane roadway, including four general purpose travel lanes, a center left-turn lane, and a facility for bicycle travel; modifying the existing traffic signal systems at the intersections of Kent Kangley Road and Southeast 256th Street. The project will include the construction of full-width paving; bicycle lanes; concrete curbs, gutters and sidewalks; street lighting; storm drainage; utilities; and appurtenances. PROJECT COST: Preliminary Engineering .... $3,800,000 Right of Way Acquisition ... $3,100,000 Construction ................. $18,200,000 TOTAL ........................ $25,100,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: The level of development along this section of 132nd Avenue has already reached the point whereby a consistent five land roadway section is needed to provide efficient left-turn access into adjoining properties and accommodate forecast traffic volumes. Existing traffic volumes that exceed 20,000 ADT (near the intersection of 132nd Avenue southeast and Kent Kangley Road) necessitate a five lane section. Sidewalks and bicycle facilities will provide multimodal access to adjacent land uses. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #30: 132nd Avenue Southeast Widening – Phase II Southeast 248th Street to Southeast 240th Street YEAR: 2020 DESCRIPTION: Widen 132nd Avenue Southeast to provide a five lane roadway, including four general purpose travel lanes, a center left-turn lane, and a bicycle facility; modifying the existing traffic signal system at the intersection of Southeast 240th Street. The project will include the construction of full-width paving; bicycle lanes; concrete curbs, gutters, and sidewalks; street lighting; storm drainage; utilities and appurtenances. PROJECT COST: Preliminary Engineering ....... $750,000 Right of Way Acquisition ... $1,500,000 Construction .................. $4,750,000 TOTAL .......................... $7,000,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: The level of development along this section of 132nd Avenue has already reached the point whereby a consistent five lane roadway section is needed to provide efficient left-turn access to adjoining properties and accommodate forecast traffic volumes. Sidewalks and bicycle facilities will provide multimodal access to adjacent land uses. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #31: Kent Kangley Road (SR 516) and 132nd Avenue SE Intersection Improvement Intersection Operations Enhancement YEAR: 2019 DESCRIPTION: Add additional northbound and southbound left turn lanes. PROJECT COST: Preliminary Engineering ......... $85,000 Right of Way Acquisition ...... $175,000 Construction ..................... $940,000 TOTAL .......................... $1,200,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: Kent Kangley Road (SR 516) is a Principal Arterial with over 32,000 daily vehicle trips. 132nd Avenue SE is a Minor Arterial with over 14,000 daily vehicle trips. The demand on both roads is anticipated to grow in the next decade as growth in households and jobs on Kent’s East Hill continues to develop. Over the next 20 years the growth of traffic on 132nd Avenue is projected to grow at an average rate of 0.8% per year. This means the demand on the roadway would be 15% higher by 2034. The intersection of these two key roadways becomes a chokepoint for both local and regional commuters. This improvement reduces existing and future southbound congestion. It has the potential to reduce the intersection delay from 109 seconds per vehicle to 44 seconds per vehicle. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #32: South 260th Street and Pacific Highway South (SR 99) Intersection Improvement Intersection Operations Enhancement YEAR: 2020 DESCRIPTION: Add additional westbound left turn lane. Add eastbound right turn pocket. Modify signal phasing. PROJECT COST: Preliminary Engineering ....... $100,000 Right of Way Acquisition ...... $250,000 Construction ..................... $900,000 TOTAL .......................... $1,250,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: S 260th Street provides one of the few direct connections between the Pacific Highway corridor and the downtown City Core. South 260th is a multimodal corridor which accommodates vehicles, pedestrians, bicyclists and bus traffic. As the Midway area redevelops into a more commercial/residential mixed-use zone, the traffic connections to the Military Road neighborhood and connections to the valley retail and civic center need to be updated to highest efficiency. This intersection improvement reduces future westbound vehicle queuing and congestion of over 500 vehicles per hour and improves the intersection delay from 180 seconds per vehicle (3 minutes) to approximately 87 seconds per vehicle in the PM Peak Period. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #33: SE 256th Street and 104th Avenue SE (SR 515/Benson Highway) Intersection Improvement Intersection Operations Enhancement YEAR: 2020 DESCRIPTION: Add northbound right turn lane. Modify signal phasing. PROJECT COST: Preliminary Engineering ......... $80,000 Right of Way Acquisition ...... $150,000 Construction ..................... $220,000 TOTAL ............................. $450,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: At the confluence of two state highways (SR 516 and SR 515) this intersection experiences congestion during most times of the day. Approximately 33,000 daily vehicle trips are traveling east/west on SR 516 (Kent Kangley) where it meets SE 256th Street and 104th Avenue SE at what is commonly known as the Kent Kangley “Y”. To help facilitate the northbound movement at this intersection, this project will provide a dedicated right turn lane for traffic flowing eastbound. This project also provides some signal improvements (upgrades) to allow changes to the signal timing and phasing at this intersection. The combined improvements are estimated to reduce delay on the northbound segment from 156 seconds per vehicle to 86 seconds per vehicle in the peak period. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #34: South 212th Street and 84th Avenue South Intersection Improvement Intersection Operations Enhancement YEAR: 2020 DESCRIPTION: Extend eastbound left turn lane and add additional northbound and southbound left turn lanes. Modify signal phasing. PROJECT COST: Preliminary Engineering ....... $130,000 Right of Way Acquisition ...... $420,000 Construction .................. $1,250,000 TOTAL .......................... $1,800,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: This intersection experiences congestion during most times of the day. Both roads are Principal Arterials and each carries over 25,000 vehicle trips per day. The demand on both of these roads is expected to grow in the next decade as growth in both freight movement and residential development in Kent’s valley continues to develop. This project also provides some signal improvements (upgrades) to allow changes to the signal timing and phasing of this intersection. The improvements would reduce congestion because of heavy demand for left turn movements. It is anticipated that these improvements could reduce the intersection delay to as little as 47 seconds per vehicle. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #35: Meeker Street and Washington Avenue Intersection Improvement Intersection Operations Enhancement YEAR: 2020 DESCRIPTION: Add eastbound and westbound right turn pockets. Extend left turn storage pockets. Modify signal phasing. PROJECT COST: Preliminary Engineering ......... $60,000 Right of Way Acquisition ...... $350,000 Construction ..................... $550,000 TOTAL ............................. $960,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: This is one of the busiest intersections in the City. Washington Avenue (SR 181) is a Principal Arterial and Meeker Street is a Minor Arterial. They each carry about 25,000 vehicle trips per day at this location. Much of the vehicle volume on Washington Avenue is truck trips headed for the regional highways and the Ports of Seattle and Tacoma. At the same time, internal automobile, bicycle, and pedestrian traffic between the west side of Kent and the Downtown City Center needs to maneuver through this busy intersection. These improvements will have the greatest effect on improving the efficiency of that east/west movement. It is anticipated that these improvements could reduce the intersection delay to as little as 57 seconds per vehicle. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #36: South 272nd Street and Military Road Intersection Improvement Intersection Operations Enhancement YEAR: 2020 DESCRIPTION: Add a southbound through lane at the intersection. Modify signal phasing. PROJECT COST: Preliminary Engineering ......... $20,000 Right of Way Acquisition ................ $0 Construction ..................... $240,000 TOTAL ............................. $260,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: The increased development on the Kent West Hill combined with the lack of alternative north/south arterials places significant local congestion on Military Road. On those occasions when the State Highway System (I-5 and/or State Route 99, aka Pacific Highway South) becomes over congested with traffic, Military Road becomes the alternative of choice for regional diversion traffic. This project reduces existing and future southbound congestion. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #37: Street Preservation Program Ongoing Citywide Program YEAR: 2015 - 2020 DESCRIPTION: Projects that maintain the existing transportation system by overlaying, rehabilitating, and reconstructing the existing asphalt and concrete streets throughout the City. PROJECT COST: Preliminary Engineering .... $5,000,000 Right of Way Acquisition ................ $0 Construction ................. $67,000,000 TOTAL ........................ $72,000,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: The City assessed the condition of its street network in 2011. It was found that many of the streets exhibit deficiencies that reflect they are beyond their expected performance life and in need of a maintenance or rehabilitation overlay, or some amount of reconstruction. Moreover, historically, the amount of pavement resurfacing, rehabilitation, and reconstruction monies the City has budgeted each year has been insufficient to address the deficiencies of its street network. Insufficient budgets to perform this necessary work results in more expensive maintenance and rehabilitation options. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #38: Residential Traffic Calming Program Ongoing Citywide Program YEAR: 2015 - 2020 DESCRIPTION: This project will develop and implement residential traffic calming throughout the City on a priority basis as funding allows. PROJECT COST: Preliminary Engineering ....... $750,000 Right of Way Acquisition ................ $0 Construction .................. $2,250,000 TOTAL .......................... $3,000,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: The program was originally established in 1999 to address traffic concerns on residential streets. The City Council recently adopted a revised Traffic Calming Program in order to make informed, systematic decisions about actions to correct those concerns. There has been a substantial increase in requests to the City for installation of physical devices within the last couple of years that resulted in a significant increase in the number of speed and volume studies and required numerous public meetings. This program will allow for adequate traffic studies to keep up with the increased demand, support staff resources to perform the studies and work with residents toward resolving traffic concerns, and fund the purchase, installation and construction of physical devices for residential traffic calming. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #39: Traffic Signal Management Program Ongoing Citywide Program YEAR: 2015 - 2020 DESCRIPTION: This program will analyze intersections for potential installation of traffic signals or other traffic control to insure safe and efficient use of the existing and planned transportation network. Analysis of turn movements and collision history will be used to prioritize new traffic signal installations. PROJECT COST: Preliminary Engineering ....... $600,000 Right of Way Acquisition ................ $0 Construction .................. $3,600,000 TOTAL .......................... $4,200,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: Historically, the City justifies the need for two new traffic signals per year to meet safety and mobility needs. This program budgets for projects needed to meet the increasing demand for signalized intersection control and the constant need for traffic counts to monitor vehicle volumes and behavior. It also supports the replacement of old, outdated traffic signal equipment at currently signalized intersections. The priorities for traffic signals will be set by transportation system signal warrant studies which include studies of volumes, collision history, pedestrian mobility needs, and roadway geometry. This program also helps the City maintain level of service standards necessary to maintain concurrency as required by the Growth Management Act. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #40: Miscellaneous Intersection Improvements Ongoing Citywide Program YEAR: 2015 - 2020 DESCRIPTION: Improve miscellaneous intersections within the City to accommodate future traffic volumes. Provides for improvements to the operational efficiency of the roadway system including rechannelization, signing, signal coordination programs, transit signal priority, Intelligent Transportation Systems, signal upgrades such as protective/permissive phasing and LED signal indications upgrades. PROJECT COST: Preliminary Engineering ......... $45,000 Right of Way Acquisition ................ $0 Construction ..................... $255,000 TOTAL ............................. $300,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: The Transportation Master Plan identified several intersections that will need to be improved to accommodate future traffic volumes. These intersections are spread throughout the City and are not included as separate projects within this 6-Year TIP. Increasing the capacity and efficiency of the existing roadway system through operational improvements is a very cost effective element of the transportation program. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #41: Comprehensive Plan Update Ongoing Citywide Program YEAR: 2015 - 2020 DESCRIPTION: This project consists of an update of the Transportation Element of the City’s Comprehensive Plan and the Transportation Master Plan including near-term and long range planning of the City’s transportation system needs. Project costs include consultant contracts for transportation planning, concurrency management, public involvement, travel demand and traffic operations modeling and analysis of potential financing strategies to construct, operate and maintain the City’s transportation network. The project includes staff resources, hardware and software to analyze, manage and monitor the transportation network. PROJECT COST: Preliminary Engineering ....... $550,000 Right of Way Acquisition ................ $0 Construction ............................... $0 TOTAL ............................. $550,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: The City’s 2008 Transportation Master Plan identified the City’s transportation system needs out to the year 2030 but was based on the City’s 2004 Comprehensive Plan. This project will support the City’s 2014-2015 Comprehensive Plan Update by incorporating the City’s updated household and jobs forecasts into future transportation demand model forecast scenarios and develop possible transportation alternatives to accommodate the new growth projections. The City must be in compliance with all state, county and regional policies in order to be eligible to apply for competitive grants. The City endeavors to maximize transportation efficiency, investigate methods of measuring concurrency that incorporate all modes of travel, better reflects the ways our community is changing, engages the community in discussions about future transportation investments, and investigates various ways of funding our future transportation needs. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #42: Channelization (Street Markings) Improvement Program Ongoing Citywide Program YEAR: 2015 - 2020 DESCRIPTION: Provide street marking projects including striping, thermoplastic pavement marking, and raised pavement markers throughout the City to separate and regulate conflicting movements, define paths of travel, and facilitate safe and orderly movement on City Streets. PROJECT COST: Preliminary Engineering ....... $250,000 Right of Way Acquisition ................ $0 Construction .................. $2,240,000 TOTAL .......................... $2,490,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: This ongoing program maintains and updates the channelization throughout the City. The City has 1,648,863 linear feet (LF) of channelization striping, 445,300 raised pavement markings, 22,012 LF of C curb and 7,179 LF of painted C curb. Channelization helps to limit conflict points and directs motorists through areas of complexity. These markings are also used to delineate left turn storage queue areas and deceleration areas for right turning vehicles. This project preserves the capacity and efficiency of the existing roadway system. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #43: Bicycle System Improvements Ongoing Citywide Program YEAR: 2015 - 2020 DESCRIPTION: Make miscellaneous improvements to the city’s bicycle routes as identified in the Nonmotorized Chapter (Chapter 6) of the adopted 2008 Transportation Master Plan (TMP) and the full 2007 Nonmotorized sub-plan. Bicycle lanes are usually part of individual street improvement projects and each of those projects would be itemized individually. The costs of the bike lanes added to TMP Street projects, estimated at approximately $40,000,000 in 2007 dollars, are not reflected here. This project is for shared lane striping and signing, matching grant dollars for filling in bike lane gaps, and for the extension of the shared-use path network. This project also includes bicycle system improvements identified in the TMP that are eligible for State and Federal non-motorized funding, not listed in the TIP as an individual project. PROJECT COST: Preliminary Engineering ....... $100,000 Right of Way Acquisition ........ $75,000 Construction .................. $ 1,325,000 TOTAL .......................... $1,500,000 FUNDING SOURCE(S): City of Kent, WSDOT, CMAQ PROJECT JUSTIFICATION: The 2008 Transportation Master Plan and the 2007 Nonmotorized System Study proposed a network of shared lane routes on transportation corridors throughout the city to help connect the bicycle system. Lane markings and sign postings can inform motorists and cyclists of those corridors best suited for significant bike use. These shared-lane facilities can provide critical linkages to major cycling activity centers and connections to the shared use path systems. The city has a prioritized list of projects for bike lanes, sharrows, and shared use paths. This project can help achieve the City’s goals for improving mobility, reducing vehicle trips, increasing physical exercise, and improving transportation connectedness. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #44: Sidewalks, Sidewalk Repair and the Americans with Disabilities Act Compliance Program Ongoing Citywide Program YEAR: 2015 - 2020 DESCRIPTION: Systematically construct new sidewalks throughout the City as identified by prioritized project lists in the 2008 Transportation Master Plan. Reconstruct and repair existing sidewalks and curb ramps and install new truncated domes and hard-surfaced sidewalks to implement the requirements of the Federal Americans with Disabilities Act (ADA) consistent with the findings of the Non-motorized Chapter (Chapter 6) of the 2008 Transportation Master Plan. PROJECT COST: Preliminary Engineering ....... $500,000 Right of Way Acquisition ...... $250,000 Construction .................. $2,250,000 TOTAL .......................... $3,000,000 FUNDING SOURCE(S): City of Kent PROJECT JUSTIFICATION: This project is mandated by Title II of the Americans with Disabilities Act. Title II requires that a public entity must evaluate its services, programs, policies, and practices to determine whether they are in compliance with the nondiscrimination requirements of the ADA. The ADA requires that an ADA Transition Plan be prepared to describe any structural or physical changes required to make programs accessible. The City has conducted a self-evaluation and prepared a Transition Plan including a prioritized list of projects to bring itself into compliance with the Federal ADA regulations. This program begins working on that list of projects to construct and repair the City’s sidewalk and street/sidewalk transition zones for accessibility for all users and begins to address the pedestrian improvements identified in the Transportation Master Plan. This project can help achieve the City’s goals for improving mobility, reducing vehicle trips, increasing physical activity, and improving transportation connectedness. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #45: Guardrail and Safety Improvements Ongoing Citywide Program YEAR: 2015 - 2020 DESCRIPTION: Make miscellaneous guardrail improvements each year to enhance motorist safety. Candidate projects include Frager Road, SE 240th/148th Avenue Southeast hillside, Lake Fenwick Road north or S 272nd Street, S 208th/212th and 100th Avenue Southeast. Upgrade existing guardrail end-treatments as mandated by State and Federal regulations. PROJECT COST: Preliminary Engineering ......... $60,000 Right of Way Acquisition ................ $0 Construction ..................... $540,000 TOTAL ............................. $600,000 FUNDING SOURCE(S): City of Kent, HES PROJECT JUSTIFICATION: This project is mandated by compliance with Federal and State regulations and the requirement to eliminate potentially hazardous roadway conditions. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #46: Community Based Circulating Shuttles Ongoing Citywide Programs YEAR: 2015 - 2020 DESCRIPTION: Continue to provide enhanced transit service to meet the needs of the community through the use of fixed-route shuttle service, with demand-responsive routing capabilities. Routes 914/916 serve the Kent Transit Center, Regional Justice Center, Kent City Hall, Green River Community College’s Kent campus, and local shopping and medical facilities. The Route 913 shuttle connects the City’s manufacturing/industrial center with the regional bus and commuter train services at the Kent Transit Center. PROJECT COST: Preliminary Engineering ......... $10,000 Implementation ................. $180,000 TOTAL ............................. $190,000 FUNDING SOURCE(S): City of Kent, CMAQ, King County, ITS PROJECT JUSTIFICATION: Routes 914/916 provide mobility and independence to many of the city’s seniors and reduce the need for expensive ACCESS service for many wheelchair-lift service trips. Community circulating shuttles encourage the participation of all ages, all economic groups, all physical abilities, and virtually all of our community in everyday civic life without the isolation and pollution of the automobile for every trip. Commuter shuttles enhance the regional transit/train service by providing the vital link from home or work to the Transit Center, encouraging people to travel without their personal vehicles – thus avoiding the cold-start impacts to air quality and reducing congestion on local streets. The route 916 – East Hill portion of the 914/916 is scheduled to be eliminated in February 2015. The Route 913 is scheduled to be eliminated in September of 2015. DRAFT 2015-2020 CITY OF KENT SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM PROJECT #47: Railroad Quiet Zone for Downtown Urban Center Ongoing Citywide Program YEAR: 2015 - 2020 DESCRIPTION: Establishment of a railroad quiet zone for the Burlington Northern Santa Fe Railway (BNSF) tracks and the Union Pacific Railroad (UPRR) tracks through the City of Kent. The grade crossings to be included in the quiet zone on the BNSF railroad mainline are: S 259th Street, Willis Street, Titus Street, Gowe Street, Meeker Street, Smith Street, James Street, and S 212th Street. The grade crossings included in the quiet zone for the UPRR mainline tracks are: Willis Street (SR 516), W Smith Street, W Meeker Street, W James Street, S 228th Street, and S 212th Street. PROJECT COST: Preliminary Engineering .... $3,500,000 Right of Way Acquisition ................ $0 Construction ............................... $0 TOTAL .......................... $3,500,000 FUNDING SOURCE(S): City of Kent, Federal Rail Administration, FHWA PROJECT JUSTIFICATION: Locomotive engineers begin sounding the train-mounted horn approximately ¼ mile from the intersection of a highway/railroad crossing. This warning device is an effective deterrent to accidents at grade crossings but exposes the local community to significant levels of noise that often deprecates the quality of life for those living closest to the railroad facilities. DRAFT This page intentionally left blank. Covington RentonTukwila Des Moines 18 Auburn FederalWay SeaTac Burlington Northern RailroadUnion Pacific RailroadBNSF Railroad4 AVE N64 AVE SS 212 ST JAMES ST S 25 9 P L ORILLIARDSKENT BLACK DIAM OND RD S 188 WAY SE 256 ST80 AVE S94 AVE SS 260 ST C O V I N G T O N WA Y S ERUSSELLRD 31 AVE S4 AVE S37 ST NE S 2 0 8 S TS 208 ST 83 AVE SS 228 ST SW 41 ST S 212 WAYW SMITH ST S 199ST SE 244 WAYS 246 ST S 200 ST S 1 9 2 S T S E 281 STSE 248 ST 37 AVE SS 240 ST BENSON RD SEC A N Y O N D R CENTRAL AVESE 183 ST128 AVE SER EITH RD SE304WAYMARINE VIEW DR S S 27 2 WA Y SE 200 ST 196 AVE SE24 AVE S65 AVE SSE 304 ST83 AVE SSE 27 4 WAY S 223 ST 116 AVE SESE 204 W AYS 200 ST W M E E K E R S T104 AVE SE34 AVE SSW 43 ST SSTAR LA K E R D EAST VALLEY HWYWOODMONT BEACH DR SP E T E R G R U B B R D S E S 196 ST 124 AVE SE124 AVE SE152 AVE SES 304 ST 140 AVE SES 180 ST S 296 ST S 298 ST SE 288 ST W VALLEY HWY NSE 168 ST 8 0 PLSEAST VALLEY HWYSE C A R R RD S 178 ST S 212 ST 55 AVE SREDONDOBEACHDRS180 AVE SE37 ST NW S 2 3 1 Wy S 288 ST S 188 ST RENTONMAPLEVALLE YRDSE 208 ST S 272 ST 76 AVE S148 AVE SESE 240 ST SE 192 ST 132 AVE SE124 AVE SESE 256 ST 164 AVE SE144 AVE SEMILITARY RD S116 AVE SE108 AVE SESE 240 ST 184 AVE SEDESMOINESMEMORIALDRRED ON D OWAYSE148AVESES 200 ST S 216 ST 112 AVE SEMILITARY RD SSDASH POINTRD SEWAXRDS 277 ST SE 232 ST SE 224 ST 108 AVE SEEAST VALLEY HWYLIND AVE SWTALBOT RD S16 AVE SSEFAIRWOODBLVD 116 AVE SE132 AVE SES WE E N E Y R D S E THOMASRDSECOVINGTON-SAWYERRDMARINEVIEWDRS 196 AVE SESEPETROVITSKYRD SEPETROVITSKYRD 9 4 9 1 2 11 24 17 17 3028 12 16 29 6 7 8 21 22 LAKEDESIREBOW LAKE SPRINGLAKE ANGLELAKE LAKEYOUNGS SHADYLAKE PANTHERLAKE SHADOWLAKE LAKEJOLIE HAM LAKE CLARKLAKE LAKEFENWICK LAKEMERIDIAN STARLAKE 167 99 99 181 515 99 516 516 516 5 5 13 18 25 27 31 32 33 34 35 36 26 15 20 19 14 10 3 0 0.5 10.25 Mile Printed June 19, 2014Data Source: City Of Kent GIS, King County GIS City Of KentSix YearTransportation ImprovementProgram Kent Year 2015 Projects Are Shown In Red Year 2016 - 2020 ProjectsAre Shown In Green tran14-1b.mxd 23 5 37 - 47 Citywide Projects This page intentionally left blank. CITY OF KENT, WASHINGTON SIX-YEAR TRANSPORTATION IMPROVEMENT PROGRAM 2015 – 2020 For more information or additional copies of this document contact: Steve Mullen, Transportation Engineering Manager City of Kent, Public Works, Engineering 220 Fourth Avenue South Kent, WA 98032-5895 (253) 856-5585 smullen@kentwa.gov DRAFT This page intentionally left blank. PUBLIC COMMENT This page intentionally left blank. Agenda Item: Consent Calendar 7A_ CONSENT CALENDAR 7. City Council Action: Councilmember moves, Councilmember________________ seconds to approve Consent Calendar Items A through J. Discussion Action 7A. Approval of Minutes. Approval of the minutes of the workshop and regular Council meeting of July 1, 2014. This page intentionally left blank. Kent City Council Workshop Minutes July 1, 2014 The workshop meeting was called to order at 5:15 p.m. by Council President Ralph. Councilmembers present: Ralph, Boyce, Fincher, Higgins, Ranniger, and Thomas Recreation Program Cost Recovery and Resource Allocation. - Jeff Watling, Parks and Recreation Director discussed recreation program cost recovery and resource allocation. He discussed the work that the consultant, GreenPlay, did concerning the City's recreation programs. He thanked his staff for their work and introduced Chris Dropinski, Principal from GreenPlay, a parks and recreation management consulting firm. She reviewed the project goals and displayed a PowerPoint presentation. Dropinski replied to an inquiry from Councilmember Boyce and explained the tiers and different categories in the strategy. She added that the public sorting process identified what programs have more of an individual or community benefit, which eventually led to the different categories. Councilmember Higgins asked Watling for a copy of the raw data and for the rollup of everything in the department. Dropinski communicated the recommendations that were derived from the study, to include the primary, tier specific, and additional action steps. Dropinski also reviewed performance measures and thanked the City, staff, and public for this effort. Council President Ralph noted that this came from a workship discussion a year ago and she is supportive of this project. She thanked the City staff and GreenPlay for all the work. Councilmember Boyce verified that success would be dependent on what the City wants from the plan. Councilmember Fincher communicated that she wasn't on the Council when this was started. However, she has attended one of the six meetings. She said she enjoyed the process of determining the level of benefit of each program and that it was very eye- opening. Council President Ralph verified with Watling that the next steps are to refine cost recovery to increase the tier percentages. He also noted that they are going to be looking at policies within the department. Council Rules and Procedure Amendments, Resolution. - Acting City Attorney Pat Fitzpatrick highlighted the Council rules and procedure conversation that took place during the Council retreat. He stated that he looked at the resolution with Interim Chief Administrative Officer Tom Brubaker and has come up with suggestions for revisions. Fitzpatrick presented the revisions to the resolution. Councilmember Higgins inquired if this resolution is in alignment with other rules and procedures of other jurisdictions and Fitzpatrick confirmed it was. Kent City Council Workshop Minutes June 17, 2014 Councilmember Higgins verified that the public comment period is three minutes and Brubaker noted that the Council can shorten or lengthen it. It was also confirmed that the meeting is a meeting of the Council and the public cannot add anything to the agenda. Councilmember Boyce communicated that he doesn't see any language concerning personal attacks. Fitzpatrick communicated that there is language in Section 16 concerning impertinent, degrading or slanderous language. Councilmember Boyce communicated that there have been too many incidents concerning personnel matters being brought up at meetings and Fitzpatrick suggested that specific language not be added in the rules. Fitzpatrick and Brubaker noted that this is a valid concern, but it is hard to control people when they are on the microphone. Brubaker also noted that this is a freedom of speech issue and cities have been sued for blocking speech. He added that threats of violence are another issue, but name calling is hard to deal with. Brubaker reminded the Council that a posted regular meeting is owned by the Council and there aren’t any restrictions on adding or dropping agenda items. Council President Ralph inquired about Section 19 and confirmed that the Council could make a motion, if necessary, concerning the basis for a councilmember to be expelled from the Council meeting. Councilmember Higgins confirmed with Brubaker that an expelled councilmember could obtain legal representation and take action against the City if they felt the expulsion was unwarranted. Councilmember Boyce verified with Fitzpatrick that the Council rules and procedures supersede Robert’s Rules when it comes to the process of abstaining from a vote. City Clerk Ronald Moore explained the difference between Council recusal from hearing an item on the agenda and abstaining from a vote. Brubaker discussed the issues when it comes to who government attorneys represent. Councilmember Thomas discussed newly created Section 28 and stated that there are times when items are important and need to be placed on Other Business at the regular Council meetings. Fitzpatrick communicated that a vote "by concurrence" shouldn't be utilized by Councilmembers. The meeting adjourned at 6:34 p.m. Ronald F. Moore, MMC City Clerk 2 Kent City Council Meeting Minutes July 1, 2014 The regular meeting of the Kent City Council was called to order at 7:02 p.m. by Mayor Cooke. Councilmembers present: Ralph, Boyce, Fincher, Higgins, Ranniger, and Thomas. CHANGES TO THE AGENDA A. From Council, Administration, Staff. Interim Chief Administrative Officer Tom Brubaker noted that a revised public safety bond ordinance is located in front of the Councilmembers. PUBLIC COMMUNICATIONS A. Public Recognition. None. B. Community Events. Councilmember Ranniger discussed the 4th of July "Splash" event at Lake Meridian and the Summer Concert Series. Mayor Cooke announced that the Kent Cornucopia Days Festival is next weekend and highlighted various details about the event. C. Proclamation for Steve Dowell. Mayor Cooke presented the proclamation to Steve Dowell. She noted that he has been integral in the City's history and thanked him for his tireless efforts in serving the City. Mayor Cooke proclaimed Friday, July 11, 2014 as "Steve Dowell Day". Dowell thanked the Mayor and the Planning Department. Mayor Cooke thanked Planning Director Fred Satterstrom for his work on the proclamation. D. Proclamation for National Parks and Recreation Month. Mayor Cooke presented the proclamation to Parks and Recreation Director, Jeff Watling. Watling thanked the Mayor for the proclamation and discussed the City's Parks and Recreation system and goals. Watling thanked the Parks staff. He discussed the establishment of the Parks and Recreation Commission which was adopted in the Parks and Human Services Committee by a vote of 3-0. He added that work will begin this summer and the commission will be launched this fall. Councilmember Ranniger stated that it is time a Parks and Recreation Commission is established to obtain broader input on issues. Council President Ralph thanked Steve Dowell for his work over the years and for his work for the City of Kent. E. Intergovernmental Reports. Council President Ralph noted that the South County Area Transportation Board (SCATBD) and King County Regional Law Safety and Kent City Council Meeting Minutes July 1, 2014 Justice Committee haven't met for the past two weeks. She added that she attended the Association of Washington Cities (AWC) Conference in Spokane. Councilmember Higgins communicated that he attended the Puget Sound Regional Council Executive Board meeting for Mayor Cooke last week. He stated that there was a reallocation of the Federal Transit Administration funds that the Puget Sound Regional Council (PSRC) receives, which won’t mean much for Metro. He added that an adjustment was made to the Transportation Policy Board which made it possible for representatives from transit agencies to have a seat on that board. He added that the Sound Cities Association (SCA) Board of Directors met last week and a plan was implemented to add a staff person. They also set the rate for 2015 which is a slight increase over 2014. The King County Regional Transit Committee met, but he couldn't attend due to the AWC Conference. He noted that the cuts to Metro for September 2014 are occurring, but the 2015 cuts are in flux due to an ordinance forthcoming from the King County Council. He added that at the Regional Transit Committee started another ad hoc committee to discuss the Metro cuts. He also attended the Ad Hoc Oil/Rail Committee at the AWC Conference and their goal to obtain clear data from the Federal Government and determine mitigation for safety issues. He noted that they will be meeting at least two more times. Councilmember Boyce noted that there was on Sound Cities Association meeting and the next meeting will be on July 16. PUBLIC HEARINGS None. PUBLIC COMMENT 1. Richard Johnson, Kent - Johnson introduced the members of the Kent Black Action Commission (KBAC) that were in attendance with him. He communicated that the Juneteenth event was very well attended and thanked the Parks and Recreation Department for their assistance at their event on June 21. Johnson presented Parks and Recreation Director Jeff Watling with a Certificate of Appreciation for their assistance. Councilmember Ranniger commented that KBAC did an absolutely great job with the event. 2. David Malik, Kent - Malik supported the public safety bond. He noted that police are the first responders to emergencies and wants to ensure that all of the bond funds go directly to the building and training for the police department. 3. J. David Huhs, Kent - Huhs communicated that he supports the public safety bond. He stated that he loves Kent and works in the City. He added that from a business prospective the City can't afford to not support this bond. He stated that the infrastructure and the people of this City need to feel protected. 2 Kent City Council Meeting Minutes July 1, 2014 4. Libby Seidel, Kent - Seidel spoke in favor of the public safety bond. She noted that when she first moved here police response times were slow and it has greatly improved. She stated that there are very little negative comments being said about the police department. She noted that the building at the police department is inadequate at best and said this City needs to provide the police with what they need to do their jobs. She added that she is thrilled to have the proposed police building built on the same campus where City Hall and the Centennial Building are. 5. Dave Mortensen, Kent – Mortensen supported the bond. He noted that the City of Kent has a very diverse and talented community. He said he works with this very diverse community through the Kent International Festival. He noted that the police have done a great job with working with members of a diverse population. He felt nothing is more important than ensuring Kent is a safe community. He urged residents to say yes to the bond. CONSENT CALENDAR Council President Ralph moved to approve Consent Calendar Items A through K, seconded by Councilmember Thomas. A. Approval of the minutes – Approve. The minutes of the workshop and regular Council meeting of June 17, 2014 were approved. B. Boeing Levee Ecosystem Restoration Project, Project Partnership Agreement - Authorize. The Mayor was authorized to sign a Project Partnership Agreement with US Army Corps of Engineers for the Boeing Levee Ecosystem Restoration Project subject to the execution of an Interlocal Agreement with the King County Flood Control District and subject to final terms and conditions acceptable to the City Attorney and Public Works Director. C. Consultant Services Agreement with GeoEngineers for SE 240th Street Slope Stabilization and Pavement Restoration - Authorize. The Mayor was authorized to sign a Consultant Services Agreement with GeoEngineers in an amount not to exceed $66,000 to provide design services for slope stabilization and pavement restoration along SE 240th Street, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. D. SE 240th Street Slide Repair Project Pre-Approval - Authorize. The Mayor was authorized to sign all necessary documents to enter into a construction contract for the SE 240th Street Slide Repair Project, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director up to a maximum amount of $700,000. E. Solid Waste Franchise Agreement – Authorize. The Mayor was authorized to begin the process to implement a solid waste franchise fee for the purposes of maintaining the city street network. F. Professional Services Agreement with Jason Engineering and Consulting Business, Inc. for 64th Avenue South Channel Improvements Union Pacific 3 Kent City Council Meeting Minutes July 1, 2014 Railroad Spur Culvert Replacement - Authorize. The Mayor was authorized to sign a Public Works Agreement with Jason Engineering & Consulting Business, Inc. for materials testing and inspection services of the 64th Avenue Channel Improvements, Union Pacific Railroad Spur Culvert Replacement project in an amount not to exceed $65,420, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. G. 2015 - 2020 Six-Year Transportation Improvement Program – Set Hearing Date. The Council set July 15, 2014 as the Public Hearing date to consider the DRAFT 2015-2020 Six-Year Transportation Improvement Program. H. HOME Interlocal Cooperation Agreement – Authorize. The Mayor was authorized to sign the 20015-2017 HOME Interlocal Cooperation Agreement with King County, subject to final terms and conditions acceptable to the City Attorney and the Parks Director. I. 2014 Western States Arts Federation Grant Award – Accept. The Mayor was authorized to accept the TourWest grant from Western States Arts Federation to support the 2014-2015 Kent Arts Commission Spotlight Series in the amount of $2,150, and authorize the expenditure of funds in accordance with the grant agreement. J. Ordinance to Establish a Parks and Recreation Commission – Adopt. The Council adopted Ordinance No. 4117 to establish a Parks and Recreation Commission K. Excused Absence for Councilmember Jim Berrios - Approve. The Council approved an excused absence for Councilmember Berrios as he is unable to attend the City Council meeting of July 1, 2014. OTHER BUSINESS A. Public Safety Bond Ordnance – Adopt. Police Chief Ken Thomas communicated that he appreciates the support of the Mayor, City Council, and community. He noted that the police station is a library that was renovated 20 years ago for 85 officers. Today, he said, there are 160 officers approved through 2017 and that doesn't include volunteers. He communicated that currently the police officers are spread out between four buildings. He pointed out that the building leaks when it rains and the HVAC died last year. Additionally, there is a lack of workspace and space for gear. He added that the training rooms are undersized and that the report writing rooms are not private. He communicated that there is a hallway in the building that has been converted to an office. Chief Thomas continued and noted that the evidence room is small and evidence is overstuffed into the corridors and stacked up to the ceiling. He communicated that there is insufficient vehicle parking with 20 parking spaces for 39 vehicles. He discussed the Kent City Jail and that crisis cells are needed because 50 percent of the jail population has mental health issues. He added that maintenance improvements are needed for plumbing and electrical wiring at the jail. He discussed the 25 year old firearms training facility and said an upgrade is needed for critical incident training. He concluded that the ordinance is for a new jail facility, crisis cells at the jail, and an improved firearms training facility. 4 Kent City Council Meeting Minutes July 1, 2014 Councilmember Ranniger verified with Chief Thomas that it will take approximately one year to build the new facility and funds have been budgeted to pay rent. However, the Fire Chief has agreed to house the Police Department in the Fire Department facility and there is some room in the Centennial Center. Additionally, he noted that there are some City buildings that are available to utilize, even with rental funds available. He communicated that there is buildable space between the current police building and City Hall and that if the footprint of the police building is moved closer to City Hall and two stories there would be enough room. Councilmember Thomas moved to adopt Ordinance No. 4118, providing for an election to authorize the City to issue general obligation bonds not to exceed $34,000,000 to construct and equip a new police headquarters and related training facilities, and to levy excess property taxes to pay the bonds, seconded by Council President Ralph. Councilmember Thomas communicated that if someone walks around the police building it is like a mouse running around in a maze. The conditions are deplorable. Councilmember Higgins communicated that he went on a ride along and there were a couple of incidents in the City. He announced that all the officers he encountered in both of the situations acted with tact and professionalism. He said he is very thankful of the police officers in Kent and highlighted that before he went out on the ride along he witnessed the officers going into the equipment room almost on top of each other and walking through hallways that are too small for two officers to walk past each other. He doesn't want to lose officers due to the conditions in that building and is excited to get to work on this item. Councilmember Ranniger communicated that this is the time for this to happen. She stated that during the recession it wasn't the time to bring this forward. Now it is and we have to invest in police infrastructure. Councilmember Fincher discussed the conditions and stated that there isn't any room for officers to train or to even walk through the hallways. She communicated that she witnessed an investigation and them being able to talk to each other is critical. She noted that she would gladly pay $57 a year for the police department. She stated that the Kent Police Department is a cut above. Council President Ralph stated that our police department is always here for us and protect our families every day. She added that they will help you get into your car if you lock yourself out. She said it is all about customer service and we need to support them the same way they support us every day. They allow us to go through our day being safe. She supported the motion. Councilmember Boyce stated he would be supporting the motion. He discussed an incident and his positive interaction with a Kent police officer who was very polite. He communicated that the police need the proper space to do their business, he concluded. 5 Kent City Council Meeting Minutes July 1, 2014 Interim Chief Administrative Officer Brubaker communicated that the staff will be looking at having a proposition number other than “One” to alleviate confusion with other measures before it goes to the voters in November. A vote was taken on the motion on the table to adopt Ordinance No. 4118, providing for an election to authorize the City to issue general obligation bonds not to exceed $34,000,000 to construct and equip a new police headquarters and related training facilities, and to levy excess property taxes to pay the bonds, which carried 7-0. Mayor Cooke thanked the Chief, the City staff and the citizens for their work and understanding the needs of the police department. BIDS A. Kentview Sanitary Sewer Interceptor Project - Approve. Public Works Director Tim LaPorte highlighted the bid award and communicated that the City has nine pump stations. He noted that two of them, which are temporary, will be eliminated. He pointed out that pump stations require significant maintenance and discussed the specifics of the project. Councilmember Higgins moved to award the Kentview Sanitary Sewer Interceptor Project to Scarsella Brothers, Inc. in the amount of $983,669.18 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director, seconded by Council President Ralph. Motion carried 7-0. REPORTS FROM STANDING COMMITTEES, STAFF AND SPECIAL COMMITTEES A. Council President. Council President Ralph communicated that the Parks and Recreation Department presented the results of the GreenPlay Recreation Program Cost Recovery and Resource Allocation model and policy work at the workshop. She thanked the Parks staff. B. Mayor. Mayor Cooke communicated that the King County Flood Control District Advisory Committee reelected her as Chair with Council President Ralph being the alternate for that committee. She added that there was a telephonic meeting with King County Councilmember Dave Upthegrove concerning funding with Metro. She noted that they will be making the cuts in 2015 and are being made in the same manner and with the same criteria that the transit task force implemented four years ago. Mayor Cooke stated that she met with a representative from the Governor Inslee's Office and discussed how the City can capitalize on some of the Governor’s priorities such as the environment and having people spaces. C. Administration. No report. No executive session. D. Economic & Community Development Committee. In the minutes. E. Operations Committee. In the minutes. 6 Kent City Council Meeting Minutes July 1, 2014 F. Parks and Human Services Committee. Councilmember Ranniger stated that they typically meet the third Thursday, but will be meeting the fourth Thursday in July. She stated that having a Parks and Recreation cost recovery and resource allocation study done came through the deep recession cuts and difficult discussions that were had at that time. She stated this study will carry the City well into the future and result in the Council making better decisions about how to best use taxpayer dollars to serve the greatest amount of people. G. Public Safety Committee. Next meeting is next Tuesday, July 8. H. Public Works Committee. Next meeting next Monday, July 7 at 4pm. I. Regional Fire Authority. Next meeting is July 9 at Station #74. EXECUTIVE SESSION None. ACTION AFTER EXECUTIVE SESSION None. ADJOURNMENT The meeting adjourned at 8:25 p.m. Ronald F. Moore, MMC City Clerk 7 This page intentionally left blank. Agenda Item: Consent Calendar – 7B TO: City Council DATE: July 15, 2014 SUBJECT: Olympic Skyline Condominiums Neighborhood Council Designation Resolution – Adopt SUMMARY: The City’s Neighborhood Program is an initiative designed to foster better communication among residents in a geographic area and city government. The underlying objective of the program is to provide an avenue for residents to work together to enhance the livability of their neighborhoods. To further that objective, the program encourages organization of neighborhood councils. These councils serve as independent, non-profit organizations promoting resident-based efforts for neighborhood improvements while also establishing partnerships between City government and the neighborhoods they serve. EXHIBITS: Resolution RECOMMENDED BY: Staff BUDGET IMPACTS: None MOTION: Adopt Resolution No. recognizing the Olympic Skyline Condominiums Neighborhood Council, supporting its community building efforts, and conferring on it all opportunities offered by the City’s neighborhood program. This page intentionally left blank. 1 Olympic Skyline Condominiums Neighborhood Council Resolution RESOLUTION NO. ___________ A RESOLUTION of the city council of the city of Kent, Washington, recognizing Olympic Skyline Condominiums Neighborhood Council. RECITALS A. The city of Kent has developed a Neighborhood Program to promote and sustain an environment that responds to residents by building partnerships between the City and its residents. In addition, the city of Kent encourages residents to work together to form geographically distinct neighborhood councils as a means to foster communication among residents and to enhance their sense of community. B. The city of Kent recognizes and supports neighborhood councils by endorsing a process to establish neighborhood boundaries, approve neighborhood councils, and provide neighborhood grant matching program opportunities to make improvements in defined neighborhoods. C. The Olympic Skyline Condominiums neighborhood consists of one hundred and eight households. D. The Olympic Skyline Condominiums neighborhood is located on Kent’s East Hill and is situated generally to the east of 100th Avenue S.E., to the north of S.E. 236th Street, to the west of 102nd Avenue S.E. 2 Olympic Skyline Condominiums Neighborhood Council Resolution and to the south of Turnkey Park. The Neighborhood is shown on Exhibit A, attached and incorporated by this reference. E. On June 11, 2014, the Olympic Skyline Condominiums Neighborhood submitted an official registration form to request that the City recognize the Olympic Skyline Condominiums Neighborhood Council and to allow the Neighborhood to take part in the City’s Neighborhood Program. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: RESOLUTION SECTION 1. – Recognition of Neighborhood Council. – The City Council for the city of Kent hereby acknowledges the effort and commitment of the Olympic Skyline Condominiums neighborhood and all those who participated in forming the Olympic Skyline Condominiums Neighborhood Council. The Kent City Council hereby recognizes Olympic Skyline Condominiums Neighborhood Council as an official Neighborhood Council of the city of Kent, supports Olympic Skyline Condominiums Neighborhood Council community building efforts, and confers on the Olympic Skyline Condominiums Neighborhood Council all opportunities offered by the City’s Neighborhood Program. SECTION 2. – Severability. If any section, subsection, paragraph, sentence, clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. 3 Olympic Skyline Condominiums Neighborhood Council Resolution SECTION 3. – Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. SECTION 4. – Effective Date. This resolution shall take effect and be in force immediately upon its passage. PASSED at a regular open public meeting by the city council of the city of Kent, Washington, this day of July 2014. CONCURRED in by the mayor of the city of Kent this ______ day of July, 2014. SUZETTE COOKE, MAYOR ATTEST: RONALD F. MOORE, CITY CLERK APPROVED AS TO FORM: ARTHUR FITZPATRICK, ACTING CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. passed by the city council of the city of Kent, Washington, the day of July, 2014. RONALD F. MOORE, CITY CLERK P:\Civil\Resolution\Neighborhoodcouncilolympicskylinecondominiums 7-14-14.Docx This page intentionally left blank. Exhibit A 4 Olympic Skyline Condominiums Neighborhood Council Resolution This page intentionally left blank. Agenda Item: Consent Calendar – 7C TO: City Council DATE: July 15, 2014 SUBJECT: Substance Abuse and Mental Health Services Grant - Accept SUMMARY: The Substance Abuse and Mental Health Services Administration (SAMHSA) awarded the City of Kent a grant in the amount of $48,258 per year for four years. This is the third year of the four-year period with an annual application required. The grant funds must be used to prevent and reduce alcohol use among youth in the community. The City must plan and implement a comprehensive approach inclusive of multiple strategies as emphasized in the 2007 Surgeon General’s Call to Action to Prevent and Reduce Underage Drinking, in addition to emphasizing environmental strategies for the prevention and reduction of underage drinking that incorporate prevention efforts aimed at changing or influencing community conditions, standards, institutions, structures, systems, and policies. This grant supplements the City’s Drug Free Communities grant that was previously awarded to and accepted by the City in 2008. EXHIBITS: Grant Award Notification RECOMMENDED BY: Public Safety Committee YEA: Berrios – Thomas – Ralph NAY: BUDGET IMPACTS: No City match is required. MOTION: Authorize the Mayor to accept the Substance Abuse and Mental Health Services Administration grant in an annual amount of $48,258, amend the budget, and authorize expenditure of the funds in accordance with the grant terms, and authorize the Mayor to sign all necessary grant documents with final terms and conditions acceptable to the Police Chief and City Attorney. This page intentionally left blank. Page-1 Notice of Award STOP Act Issue Date: 06/26/2014 Department of Health and Human Services Substance Abuse and Mental Health Services Administration Center for Substance Abuse Prevention Grant Number: 5H79SP019035-03 FAIN: SP019035 Program Director: Stacy Judd Project Title: Kent Drug Free Coalition Reducing Underage Drinking Project Grantee Address KENT CITY POLICE DEPARTMENT Kenneth Thomas Chief of Police Kent Police Department 220 4th Avenue S Kent, WA 98032 Business Address Kenneth Thomas Chief of Police Kent Police Department 220 4th Avenue S Kent, WA 98032 Budget Period: 09/30/2014 – 09/29/2015 Project Period: 09/30/2012 – 09/29/2016 Dear Grantee: The Substance Abuse and Mental Health Services Administration hereby awards a grant in the amount of $48,258 (see “Award Calculation” in Section I and “Terms and Conditions” in Section III) to KENT CITY POLICE DEPARTMENT in support of the above referenced project. This award is pursuant to the authority of PHS Act (42 U.S.C. 290bb-25b) Section 5198 and is subject to the requirements of this statute and regulation and of other referenced, incorporated or attached terms and conditions. Award recipients may access the SAMHSA website at www.samhsa.gov (click on “Grants” then SAMHSA Grants Management), which provides information relating to the Division of Payment Management System, HHS Division of Cost Allocation and Postaward Administration Requirements. Please use your grant number for reference. Acceptance of this award including the “Terms and Conditions” is acknowledged by the grantee when funds are drawn down or otherwise obtained from the grant payment system. If you have any questions about this award, please contact your Grants Management Specialist and your Government Project Officer listed in your terms and conditions. Sincerely yours, Virginia Simmons Grants Management Officer Division of Grants Management See additional information below Page-2 SAMHSA NGA D | Version: 6 - 03/04/2014 22:40:00 | Generated on: 06/26/2014 19:11:13 SECTION I – AWARD DATA – 5H79SP019035-03 Award Calculation (U.S. Dollars) Salaries and Wages $5,435 Fringe Benefits $805 Personnel Costs (Subtotal)$6,240 Supplies $4,295 Consortium/Contractual Cost $18,840 Travel Costs $8,763 Other $10,120 Direct Cost $48,258 Approved Budget $48,258 Federal Share $48,258 Cumulative Prior Awards for this Budget Period $0 AMOUNT OF THIS ACTION (FEDERAL SHARE)$48,258 SUMMARY TOTALS FOR ALL YEARS YR AMOUNT 3 $48,258 4 $48,258 *Recommended future year total cost support, subject to the availability of funds and satisfactory progress of the project. Fiscal Information: CFDA Number:93.243 EIN:1916001254A2 Document Number:12SP19035A Fiscal Year:2014 IC CAN Amount SP C96P119 $48,258 IC CAN 2014 2015 SP C96P119 $48,258 $48,258 SP Administrative Data: PCC: DFC-STOP / OC: 4145 SECTION II – PAYMENT/HOTLINE INFORMATION – 5H79SP019035-03 Payments under this award will be made available through the HHS Payment Management System (PMS). PMS is a centralized grants payment and cash management system, operated by the HHS Program Support Center (PSC), Division of Payment Management (DPM). Inquiries regarding payment should be directed to: The Division of Payment Management System, PO Box 6021, Rockville, MD 20852, Help Desk Support – Telephone Number: 1-877-614-5533. The HHS Inspector General maintains a toll-free hotline for receiving information concerning fraud, waste, or abuse under grants and cooperative agreements. The telephone number is: 1- 800-HHS-TIPS (1-800-447-8477). The mailing address is: Office of Inspector General, Department of Health and Human Services, Attn: HOTLINE, 330 Independence Ave., SW, Page-3 SAMHSA NGA D | Version: 6 - 03/04/2014 22:40:00 | Generated on: 06/26/2014 19:11:13 Washington, DC 20201. SECTION III – TERMS AND CONDITIONS – 5H79SP019035-03 This award is based on the application submitted to, and as approved by, SAMHSA on the above-title project and is subject to the terms and conditions incorporated either directly or by reference in the following: a.The grant program legislation and program regulation cited in this Notice of Award. b.The restrictions on the expenditure of federal funds in appropriations acts to the extent those restrictions are pertinent to the award. c.45 CFR Part 74 or 45 CFR Part 92 as applicable. d.The HHS Grants Policy Statement. e.This award notice, INCLUDING THE TERMS AND CONDITIONS CITED BELOW. Treatment of Program Income: Additional Costs SECTION IV – SP Special Terms and Conditions – 5H79SP019035-03 REMARKS: This award reflects approval of the revised budget submitted on April 22, 2014 by your authorized representative in response to the continuation application request. SPECIAL CONDITION(S) OF AWARD: NONE SPECIAL TERM(S) OF AWARD: Failure to comply with special terms and conditions may result in a drawdown restriction on your Payment Management Account or denial of funding in the future. No more than 20% of the total grant award may be used for data collection, performance measurement, and performance assessment. Not more than 6% of the total award may be expended for administrative expenses. 1) Grantee must use funds to prevent and reduce alcohol use among youth in their community of focus. Funds may not be used for other program areas. 2) Grantee must use the Strategic Prevention Framework (SPF), a five step evidence-based process for community planning and decision-making. The five step process includes: needs assessment, capacity building, planning, implementation and evaluation. 3) Grantee must plan and implement a comprehensive approach inclusive of multiple strategies as emphasized in the 2007 Surgeon General’s Call to Action to Prevent and Reduce Underage Drinking located online at: http://www.surgeongeneral.gov/topics/underagedrinking/calltoaction.pdf. Page-4 SAMHSA NGA D | Version: 6 - 03/04/2014 22:40:00 | Generated on: 06/26/2014 19:11:13 4) Grantee must emphasize environmental strategies for preventing and reducing underage drinking that incorporate prevention efforts aimed at changing or influencing community conditions, standards, institutions, structures, systems and policies. 5) Grantee must be a current or former Drug Free Community (DFC) grantee. 6) Grantee must collect, on a biennial basis (every two years), the following data on youth consistent with the geographic area served by the coalition: (1) age of onset of for alcohol; (2) frequency of alcohol use in the past 30 days; (3) perception of risk or harm; and (4) perception of disapproval of use by adults for alcohol, or other measures as identified by SAMHSA. The grantee must report on youth in at least three grades. The size of the data collection must be sufficient to provide an accurate and meaningful statistical representation of the geographic area served by the coalition. The grantee is responsible for providing that data on or before the deadline established for each reporting period. 7) Grantee must enhance, not supplant, effective local community initiatives for preventing and reducing alcohol use among youth. For current Drug Free Community (DFC) grantees, STOP ACT funds cannot be used to supplant or replace activities that are presently being supported by DFC funds. 8) Grantee must participate in recommended training and technical assistance to correct or improve identified deficiencies in performance and/or conditions contributing or causing the unsatisfactory performance. 9) When requested, grantee must develop a corrective action plan and complete approved plan within the designated timeframe to correct or improve identified deficiencies in performance. STANDARD TERMS OF AWARD: Refer to the following SAMHSA website for Standard Terms of Award: http://beta.samhsa.gov/grants/grants-management/notice-award-noa/standard-terms-conditions UPDATED KEY STAFF: The recipient is required to notify the GMO in writing if the Project Director (PD) or key personnel specifically named in the NoA will withdraw from the project entirely, be absent from the project during any continuous period of 3 months or more, or reduce time devoted to the project by 25 percent or more from the level that was approved at the time of award (for example, a proposed change from 40 percent effort to 30 percent or less effort). SAMHSA must approve any alternate arrangement proposed by the recipient, including any replacement of the PD or key personnel named in the NoA. The request for approval of a substitute PD/key person should include a justification for the change, the biographical sketch of the individual proposed, other sources of support (if applicable), and any budget changes resulting from the proposed change. If the arrangements proposed by the recipient, including the qualifications of any proposed replacement, are not acceptable to SAMHSA, the grant may be suspended or terminated. If the recipient wants to terminate the project because it cannot make suitable alternate arrangements, it must notify the GMO, in writing, of its wish to terminate, and the GMO will forward closeout instructions. Key staff (or key staff positions, if staff has not been selected) are listed below: Stacy Judd, Project Director @ 75% level of effort Documents are available on the SAMHSA website at http://www.samhsa.gov/Grants/new.aspx Page-5 SAMHSA NGA D | Version: 6 - 03/04/2014 22:40:00 | Generated on: 06/26/2014 19:11:13 REPORTING REQUIREMENTS: Submission of a Programmatic (annual, semi-annual or quarterly) report is due not later than the dates as follows: Wednesday, February 11, 2015 Wednesday, August 12, 2015 Failure to comply with the above stated terms and conditions may result in suspension, classification as High Risk status, termination or this award or denial of future funding. All previous terms and conditions remain in effect until specifically approved and removed by the Grants Management Officer. All responses to special terms and conditions of award and post award requests may be electronically mailed to the Grants Management Specialist and to the Government Program Official as identified on your Notice of Award. It is essential that the Grant Number be included in the SUBJECT line of the e-mail. CONTACTS: Barbara Howes, Program Official Phone: (240) 276-2547 Email: barbara.howes@samhsa.hhs.gov Erwin Morales, Grants Specialist Phone: (240) 276-1425 Email: erwin.morales@samhsa.hhs.gov Fax: (240) 276-1430 This page intentionally left blank. Agenda Item: Consent Calendar- 7D TO: City Council DATE: July 15, 2014 SUBJECT: Resolution Amending City Council Rules & Procedures - Adopt SUMMARY: The City Council, pursuant to Resolution No. 1562, established rules and procedures for the City Council, City Council meetings, and meetings of Council Committees. On November 5, 2002, the City Council, pursuant to Resolution No. 1633, passed amendments to the existing rules and procedures that added council president duties and responsibilities. On August 17, 2010, the City Council, pursuant to Resolution 1833, passed additional amendments to the rules and procedures. The City Council now desires to update and revise those rules and procedures. EXHIBITS: Resolution RECOMMENDED BY: Full City Council at July 1, 2014 Council Workshop. BUDGET IMPACTS: None MOTION: Adopt Resolution No. , relating to the rules and procedures for the Kent City Council, City Council meetings, and Council Committee meetings. This page intentionally left blank. 1 City Council Rules and Procedures Repeal & Adopt RESOLUTION NO. ___________ A RESOLUTION of the City Council of the City of Kent, Washington, relating to rules and procedures for the city council, city council meetings, and council committee meetings. RECITALS A. The city council, pursuant to Resolution No. 1562, established rules and procedures for the city council, city council meetings, and meetings of council committees. B. On November 5, 2002, the city council, pursuant to Resolution No. 1633, passed amendments to the existing rules and procedures that added council president duties and responsibilities. C. On August 17, 2010, the city council, pursuant to Resolution 1833, passed additional amendments to the rules and procedures. D. The city council desires to update and revise those rules and procedures. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF KENT, WASHINGTON, DOES HEREBY RESOLVE AS FOLLOWS: 2 City Council Rules and Procedures Repeal & Adopt RESOLUTION SECTION 1. – Repealer. Resolution No. 1833, relating to rules and procedures for the city council, city council meetings, and council committee meetings is hereby repealed in its entirety. SECTION 2. – Applicability. The following rules and procedures are hereby adopted and shall govern the city council and all meetings of the city council and its committees unless suspended by the city council. Failure to fully conform to these rules and procedures will not render any action by the city council or any of its committees invalid. I. COUNCIL PRESIDENT – MAYOR PRO TEMPORE SECTION 3. – Term. The city council shall elect from its members a president of the council during the month of January in the even numbered years on or before the second regular meeting of that month. The council president shall serve a two-year term. SECTION 4. – Mayor Pro Tempore. The council president shall serve as mayor pro tempore and shall preside at all meetings of the council when the mayor is not present. Although presiding as mayor pro tempore, the council president shall retain all powers and rights inherent to a councilmember and to the council president, including, without limitation, voting powers. The mayor pro tempore shall act as mayor and assume the authority and perform the mayor’s duties whenever there is a vacancy in the Office of the Mayor or the mayor is absent from the city or is unable for any reason to discharge the mayor’s duties. The assumed duties shall include, but not be limited to, acting as signatory to documents requiring 3 City Council Rules and Procedures Repeal & Adopt execution by the mayor, issuing proclamations and declarations, and extending official recognition of groups and events. SECTION 5. - President Pro Tempore. The council president may appoint a president pro tempore when the president is absent. The president pro tempore shall have the same authority and duties as the council president. If the president pro tempore has not been appointed or is otherwise absent or unavailable, the longest serving councilmember, either by consecutive or non-consecutive terms, shall be deemed the acting president pro tempore. If two or more councilmembers qualify to be president pro tempore, then the City Clerk or her or his designee shall select, by lottery and in the presence of two witnesses, one name from the names of the group of eligible councilmembers, and the councilmember whose name is selected shall fill the vacant president pro tempore position. SECTION 6. - Duties and Responsibilities. The council president shall perform the following duties and responsibilities: 1. Administer the council budget, including oversight and approval of expenditures; 2. Set the council’s agenda, in coordination with the mayor and city clerk’s office; 3. Refer proposed ordinances and resolutions to the appropriate council committee; 4. Call for a workshop, a special meeting, an emergency meeting, or a meeting of the council committee of the whole, as needed; 5. In cooperation with the mayor, ensure adequate council facilities, equipment and support, with council consensus; 4 City Council Rules and Procedures Repeal & Adopt 6. Direct correspondence on behalf of the council as appropriate, with consent of council; 7. Act as council liaison to the mayor’s office on policy issue consideration, including elements of timing; 8. Nominate or appoint the membership of each established committee or board and the committee or board chairpersons in accordance with this resolution and applicable ordinances; 9. Substitute for an absent councilmember or designate another councilmember to substitute on any of the council’s committees or boards; 10. Coordinate and schedule retreats or other meetings for annual review and update of council visions and goals for the city, and on other occasions to address other council matters; 11. Gather information on regional issues and attend regional meetings, as appropriate and applicable, to represent the council’s views, or in the alternative, designate other councilmembers to represent the city and the council on specific regional issues or meetings; 12. Serve as a council focal point for council, mayor, and staff; and 13. Discern councilmembers’ areas of interest and/or expertise. II. COUNCIL MEETINGS SECTION 7. - Regular Meetings. The council’s regular meetings will occur at the time, date and place established in Chapter 2.01 of the Kent City Code. SECTION 8. - Special and Emergency Meetings. Special meetings shall be held as provided by law at the times designated by council. If, by reason of fire, flood, earthquake or other emergency there is a need for expedited action of the council to meet the needs imposed by the 5 City Council Rules and Procedures Repeal & Adopt emergency, the mayor or council president may provide for a meeting site other than the regular meeting site and the meeting notice requirements established by law or in this resolution may be suspended. SECTION 9. - Presiding Officer at Meetings. The mayor shall be the presiding officer for all meetings of the council. If the mayor is not present, the council president shall be the presiding officer. In the absence of the mayor and council president, the president pro tempore shall be the presiding officer. SECTION 10. - Forfeiture of Office. Pursuant to RCW 35A.12.060, a councilmember shall forfeit office if he or she fails to attend three consecutive regular meetings of the council without being excused by the council. SECTION 11. - Quorum. At all meetings of the council, a majority of the full council membership, or not less than four councilmembers, shall constitute a quorum for the transaction of business. In the event a council member will not be physically present at an emergency meeting of the council, the council president may permit the attendance of the councilmember by way of telephone or video, and the councilmember shall be considered in attendance for the purpose of determining a quorum; provided, the councilmember shall not be permitted to attend a public hearing by telephone or video. The councilmember attending by telephone or video must be able to hear the deliberations and discussions of council as well as any public comments, must have available at the time of the telephone or video attendance the materials which are part of and constitute the meeting agenda packet, and must be permitted to provide input and vote on matters as if he or she was in attendance. 6 City Council Rules and Procedures Repeal & Adopt SECTION 12. - Majority Vote. Action by the city council requires the affirmative vote of a majority of members attending a meeting, except where otherwise required by law. SECTION 13. - Executive Sessions. The city council may hold executive sessions during a regular or special meeting to consider matters as permitted pursuant to applicable law. No official action shall be taken during any executive session. No member of the city council, employee of the city or any person present during an executive session shall disclose to any other person the content or substance of discussion which took place during the session, unless a majority of the council authorizes that disclosure. Executive sessions, to the extent permitted by law, shall be limited to members of the city council, the mayor and staff, and other persons that the city council invites. SECTION 14. - Agendas. Only items that have been previously discussed by council committee shall be put on the agenda for a council meeting, unless approved by the council president or president pro tempore. Unless altered by the council president or by a majority of the councilmembers present, the order of business of all meetings of the council shall be as follows: 1. Call to order/Flag Salute 2. Roll Call 3. Changes to the Agenda 4. Public Communications 5. Public Hearings 6. Public Comments 7. Consent Calendar 8. Other Business 7 City Council Rules and Procedures Repeal & Adopt 9. Bids 10. Reports from Standing Committees, Staff and Special Committees 11. Executive Session and action after Executive Session 12. Adjournment SECTION 15. - Public Comment. No person shall address the council without the permission of the presiding officer except during the fifth and sixth orders of business set forth in Section 14 above. When addressing the council, each person shall proceed to the speaker’s podium, unless otherwise directed by the presiding officer, and state his or her name and address for the record. If comment is offered under the sixth order of business, the speaker will also state the subject of his or her comment. Remarks will be limited to the time allocated by the presiding officer for each speaker. All remarks shall be pertinent to the stated subject matter and shall be addressed to the presiding officer and the council as a whole and not to any member individually. The sixth order of business is intended to allow persons to speak on issues of concern to that person that relate to the business of the city, but it is not an open public forum, and is subject to restrictions imposed in this resolution, by law, or, if imposed before the speaker has begun, by the city council. No questions shall be asked of a councilmember or member of the city staff without the permission of the presiding officer. SECTION 16. – Public Demeanor. No one shall use any impertinent, degrading or slanderous language directed to the presiding officer, councilmembers, mayor, staff or other member of the public, and no one shall otherwise engage in disruptive behavior. Disruptive behavior includes, for example, addressing matters restricted from public comment, repeated shouting and angry outbursts, cursing, direct or implied threats of 8 City Council Rules and Procedures Repeal & Adopt violence, etc. After receiving verbal notice from the presiding officer, the presiding officer may direct that a speaker return to his or her seat or may remove any person for disruptive behavior at council or council committee meetings. SECTION 17. - Added Agenda Items. A member of the council or the mayor may ask that an item be considered by the city council, even if it is not identified on the formal agenda, by raising the issue during changes to the agenda. That item shall then be considered with the approval of the council. SECTION 18.- Mayor Participation. The mayor may address the council on any matter or participate in the debate of any question, provided the mayor shall first call upon the council president or any other councilmember designated by the council president to take the chair during the mayor’s participation. SECTION 19. - Councilmember Conduct. While the council is in session, whether at a council or council committee meeting, all its members must preserve order, decency and decorum at all times and no member shall, by conversation or otherwise, delay or interrupt the proceedings or the peace of the meeting, nor disturb any member while speaking, or refuse to obey the order of the presiding officer. The members of the city council may reprimand another councilmember for disorderly conduct and, upon written charges entered upon by motion, may expel a member from the council meeting by a vote of a majority plus one of the membership of the council in attendance at that meeting. SECTION 20. – Voting. Discussion by council members shall relate to the subject matter at hand and shall be relevant and pertinent. Every 9 City Council Rules and Procedures Repeal & Adopt councilmember, unless disqualified by reason of a conflict of interest or as otherwise provided by law or excused by the council, shall cast his or her vote upon any matter put to vote by the legislative body. Any councilmember who abstains from voting shall be deemed to have not voted on that item. At the request of the presiding officer or of any member, any question shall be noted upon by a roll call and the individual voting results shall be recorded by the city clerk in the minutes. SECTION 21. – Summoned to Meetings. Every city official or employee who shall fail to report to the council at times and in a manner requested by the council, shall be summoned in accordance with the direction of the council. SECTION 22. – Ordinances, Resolutions and Contracts – Presentation. Unless otherwise approved by the council president, no ordinance, resolution, contract document or other matter shall be presented to the council unless ordered by a majority of the council, referred by a council committee, requested by the mayor, or submitted by the city attorney. Whenever practical, ordinances, resolutions, contract documents and other matters shall be approved as to form by the city attorney and shall be examined and approved by the department head or his or her duly authorized representative having jurisdiction over the subject matter of the ordinance, resolution, contract document, or other matter. SECTION 23. – Parliamentary Rules. The city attorney shall act as parliamentarian and advise the presiding officer on inquiries concerning parliamentary procedure. The presiding officer shall rule on issues of parliamentary procedure, unless overruled by a majority of the councilmembers present. Robert’s Rules of Order shall govern the 10 City Council Rules and Procedures Repeal & Adopt deliberations of the council except when in conflict with any section herein. A council vote or other action taken which is not in compliance with Robert’s Rules of Order or other procedures and to which no objection is taken shall be deemed action taken following a suspension of the parliamentary rules even if no formal suspension of the rules occurs first. SECTION 24. – Suspending the Rules. When the suspension of a rule is requested, and no objection is offered, the presiding officer shall announce that the rules are suspended and the council may proceed accordingly. When there is an objection to suspending the rules, it shall require a vote of majority plus one of the members present to suspend the rules. III. COUNCIL COMMITTEES SECTION 25. – Committees Established. The council establishes the following five standing committees, each of which shall consist of three councilmembers, one of whom shall act as committee chair. The council president, by the conclusion of the second regular meeting after the meeting where he or she is elected, shall appoint committee members and committee chairs for approximately two-year terms, reserving the right to remove committee members and committee chairs and to reappoint new councilmembers to fill those positions. Subject to appropriate notice, each committee chair, by written or verbal order, may establish or amend the time for regular meetings of that committee. 1. Operations Committee. The operations committee generally shall consider all matters related to the general fiscal and financial conditions and operations of the city. This committee shall also consider all policy matters related to personnel, including, but not limited to, salary ranges and step schedules, position classification, merit system 11 City Council Rules and Procedures Repeal & Adopt development and other items in coordination with the operations department and other departments as appropriate. This is not to be construed as a limitation or infringement upon the executive powers of the mayor. 2. Parks and Human Services Committee. The parks and human services committee generally shall consider all matters related to planning and implementation of city facilities, parks and recreation programs and activities in the city, and human services programs and activities in the city, including coordination of programs and activities with affected school districts. 3. Economic and Community Development Committee. The economic and community development committee generally shall consider all matters related to community growth and development including, but not limited to economic development, permit issuance for land use and construction development, and planning of the physical, economic, aesthetic, and social development of the city. 4. Public Works Committee. The public works committee generally shall consider all matters related to planning, design, construction, improvement, extension, maintenance and operation of transportation and street systems, transit, water, sewer, storm, solid waste and other utilities, franchises, and other related matters. 5. Public Safety Committee. The public safety committee generally shall consider all matters related to police and fire safety, including, but not limited to, law enforcement, emergency response services, fire inspection, fire investigation and general dispatch services. 12 City Council Rules and Procedures Repeal & Adopt SECTION 26. – Duties and Responsibilities. The council committees shall consider all matters referred to them whether within or outside of a specific committee’s general focus area. All proposed ordinances or resolutions and other matters for council consideration shall first be discussed by, or referred to, the appropriate council committee, unless otherwise designated by the council president; provided, however, the council shall not be denied the right to refer the subject to a committee or workshop for further consideration. Matters not otherwise designated shall be assigned for consideration to a council meeting, workshop or to the appropriate council committee by the council president, in consultation with the mayor. Each committee chair shall report to the council the findings and/or recommendations of the committee. SECTION 27. – Quorum. No committee shall act in the absence of a quorum. At the request of the committee chair or the council president, any other councilmember may sit on any committee when necessary to constitute a quorum or to fill a vacancy. SECTION 28. – Council consideration after committee. Items considered by a committee and unanimously approved for council consideration by the committee members in attendance at the meeting shall be placed on the council meeting consent calendar unless otherwise directed by a majority of the members of the committee in attendance at the meeting. SECTION 29. – Committee of the Whole. Council workshop meetings constitute regular meetings of the full council. Typically, workshop topics do not require council action; however because they are regular meetings, the council may take action, including final action, at a 13 City Council Rules and Procedures Repeal & Adopt workshop. Public input is permitted at council workshops at the discretion of the city council. SECTION 30. – Committee Reorganization. The city council, upon a vote of the majority of its membership, may reorganize and rearrange the membership of standing committees, including the discontinuance of any standing or special committee and the reassignment of its duties and functions to another committee or committees, together with the establishment of special, temporary and ad hoc committees. SECTION 31. – Savings. If any section, subsection, paragraph, sentence, clause or phrase of this resolution is declared unconstitutional or invalid for any reason, such decision shall not affect the validity of the remaining portions of this resolution. SECTION 32. – Ratification. Any act consistent with the authority and prior to the effective date of this resolution is hereby ratified and affirmed. SECTION 33. – Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this resolution, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or resolution numbering and section/subsection numbering. SECTION 34. – Effective Date. This resolution shall take effect and be in force immediately upon its passage 14 City Council Rules and Procedures Repeal & Adopt PASSED at a regular open public meeting by the City Council of the City of Kent, Washington, this _______ day of _________________, 2014. CONCURRED in by the Mayor of the City of Kent this ______ day of __________________, 2014. SUZETTE COOKE, MAYOR ATTEST: RONALD MOORE, CITY CLERK APPROVED AS TO FORM: ARTHUR FITZPATRICK, ACTING CITY ATTORNEY I hereby certify that this is a true and correct copy of Resolution No. ______ passed by the City Council of the City of Kent, Washington, the ________ day of _________________, 2010. RONALD MOORE, CITY CLERK P:\Civil\Resolution\CouncilRulesandProcedures 2014 Amendment.docx Agenda Item: Consent Calendar – 7E TO: City Council DATE: July 15, 2014 SUBJECT: Budget Request Electronic Monitoring Equipment Leasing Payment - Authorize SUMMARY: Since 1992 the City of Kent Police Department and the Washington Association of Sheriffs and Police Chiefs (WASPC) have operated under a contract wherein WASPC has provided certain electronic home monitoring (“EHM”) equipment for use by the Kent Corrections Facility for a fee. Recently, WASPC advised the City that some time ago WASPC stopped billing the City for amounts due under the contract. As a result of not being billed, the City did not make payments to WASPC. This occurred for a period of at least six years. As a result, for at least six years, the City received equipment for use in its EHM program, but did not pay for it. The City Attorney’s Office reviewed this matter and determined that the City was in a poor position to refuse payment for the benefits received over the six year period. While it was determined that the original amount owed was $301,871.50 plus $11,035.43 in taxes for a total of $312,906.93, the City Attorney’s Office was able to negotiate this amount down to $237,535. This payment settles all amounts owed under the EHM contract and will bring the City up to date on payments due WASPC. EXHIBITS: None RECOMMENDED BY: Operations Committee YEA: Thomas – Boyce – Ralph NAY: BUDGET IMPACTS: $237,535 from available fund balance in the General Fund. MOTION: Authorize an expenditure in the amount not to exceed $237,535 and amend the budget to pay for electronic home monitoring equipment leased by the Police Department. This page intentionally left blank. Agenda Item: Consent Calendar – 7F TO: City Council DATE: July 15, 2014 SUBJECT: Economic and Community Development Budget Adjustment - Authorize SUMMARY: The Economic and Community Development (ECD) Department requests a mid-year budget adjustment to increase staffing for the balance of 2014. Currently, ECD is in the midst of the biggest year of building and development permits measured by building valuation in the history of the City of Kent. As of the end of May, ECD has already exceeded the projected permit revenue in this year’s budget by over $1 million. It is anticipated that revenue from permit fees will continue climbing to over $1.5 million over budget by year-end. Permit activities for larger commercial building projects and land development projects such as plats, for which reviews are more complex and time intensive, have increased by one-third. While this year is unprecedented in building value due to the Amazon project, the next four years look to see continued commercial and residential development for Kent as the Seattle and Puget Sound region’s economy and key sectors continue to drive jobs and investment. In addition to permitting, public disclosure requests to ECD and the Public Works Department (for which ECD staff does much of the fulfillment) driven by due diligence research by builders, developers, and occasional litigation, has increased dramatically. These requests, which are more like research and document compiling projects, are straining ECD’s limited administration and Information Technology resources, taking them away from permitting and economic development support. To date, staff has stepped up and managed the dramatically increased workload through overtime, weekend and evening hours, continuous improvement in permit processes (the department just completed its 2nd LEAN workshop), deferring economic development and planning projects, and allowing permit timelines to grow for some categories of permits and projects. For example, Plat and Short Plat applications and Engineering Review are running about 6 to 8 weeks behind, with more challenging projects that have more complex environmental, easement, and financial guarantee review being delayed even longer. Building reviews are running 7 to 14 days behind at times, and the division has almost exhausted its $10,000 overtime budget. This approach to manage the workload is unsustainable for the balance of the year and in the long term without additional resources or further lengthening and delaying permit reviews and public disclosure requests, slowing down building projects throughout the city. MOTION: Authorize a mid-year adjustment to the 2014 budget in the amount of $169,064.68 in the Economic & Community Development Department. To address these issues, ECD requests additional funds to hire both temporary and permanent employee positions in 2014. This list is prioritized. The 1st group is temporary additional funds needed now, and the second group is a permanent new position that ECD proposes be hired by September. ECD’s 2015 – 2016 biennial budget will include other proposed staff positions as well. 1. Proposed new temporary funding and positions for the remainder of 2014. Total: $132,100 • $20,000 added to the overtime budget for the Building Services division. The existing overtime budget for 2014 of $10,165 has been nearly exhausted by the division's plans examiners to keep up with the permit volume. Looking ahead, we expect this volume to continue for the plans examiners and to increase significantly for building inspectors as the projects that have been approved move into construction during the next six months. Note that overtime is voluntary under the AFSCME contract. Overtime as a strategy to keep up with building permit workload is not sustainable in the long term. • $26,000 to hire a temporary engineering technician at $25/hr. for six months in the Development Engineering Division. Civil Engineering review for new housing developments and commercial development is where ECD has seen the greatest increase in workload and delays in project review (delays are 4 to 8 weeks depending on the project). This temporary position will allow the division to reduce the backlog and get caught up while still keeping up with new housing plat applications and large commercial projects such as the Amazon project, Grandview, Tarragon’s Phase 3, Riverview, Naden, Clark Lake Shops Property and others. • $9,100 to extend the development engineering intern through the end of the year. The development engineering intern position is currently slated for 3 months from June through August. Extending the position through the end of the year full- time would help the division catch up and stay up with anticipated workload. • $7,500 to extend the part-time planning intern position for the remainder of 2014. The Planning Division's part time intern will start this week and will work until mid-September using existing funds. Additional funding would carry the position (part-time) through the end of the year. The intern will assist the Planning Services Division with minor permitting as well as research on long-range planning projects, freeing up planners to tackle the review work for the significant increase in new home plats and priority planning projects such as Tarragon’s Phase 3, Riverbend, Clark Lake Shops property and others. • $10,000 for administrative staff temporary help from July through September. The administrative staff for the department is going through significant turnover due to three retirements in recent months. Two of the positions are going through the hiring process and a third will next month. As the positions are filled, having additional temporary administrative support during the training period for those positions will help the department keep up with the volume of permits, legislative and planning commission meetings, public disclosure requests, and economic development projects. • $40,000 for an on-call professional engineering and/or survey and easement review consultant to assist Development Engineering and Public Works with permit review activities. We are still evaluating whether we can find available expertise that would fit in effectively with the City's expectations for quality and effective review. However, having funds available to do so will help us recruit professional contract staff. • $19,500 to hire a temporary part-time Administrative Secretary I (three days a week) in Planning from September through December 2014. With the increased permitting activity driven by the economic climate and public disclosure requests associated with diligence research the departments’ limited administration staff is strained, which has taken them away from permitting and economic development support. 2. Proposed new permanent position for 2014 and beyond. Total: $36,964.68 for balance of 2014 and $110,894.04 for 2015 budget. In addition to the temporary resources requested above, ECD proposes to hire in advance an Engineering Technician III for the Development Engineering Division, one of the four permanent positions the department will be requesting for 2015-2016. This position is needed in both the short and long term to sustain the department's ability to manage the permitting and review workload expected in the coming years. Filling this position in September will help the Department on existing workload, get a head start for 2015,and improve permitting and review timelines. EXHIBITS: None RECOMMENDED BY: Operations Committee YEA: Thomas – Boyce – Ralph NAY: BUDGET IMPACT: Yes, in 2014 City Budget Mid-Year Adjustment This page intentionally left blank. Agenda Item: Consent Calendar – 7G TO: City Council DATE: July 15, 2014 SUBJECT: Neighborhood Council Matching Grant Communication Budget - Authorize SUMMARY: Access to the Neighborhood Matching Grant Program is one of the benefits of being a recognized Neighborhood Council. The Matching Grant Program provides funds, on a competitive basis, to recognized Neighborhood Councils to help enhance the livability of their communities via improvement projects, events and communication. Neighborhood Councils match funds through volunteer time calculated at $14.00 an hour, cash or in-kind donations. Communication grants provide for development of communication materials to relay information about what is happening in the City and in neighborhoods. The funds offset the cost of website hosting, printing, mailing, electronic distribution and development of newsletters, flyers or posters. The standard of support for communication funds is $1.00 per household contacted each year. For example, if a neighborhood council has 100 homes, and each household is contacted, the Council Neighborhood would be eligible to apply for $100 a year in grant funds. Since 2007, as many as 10 neighborhood councils have utilized the grant program on an annual basis in the following amounts: 2007 - $2,547 2008 – $5,022 2009 - $5,163 2010 - $5,586 2011 - $4,070 2012 - $6,063 2013 - $5,233 EXHIBITS: None RECOMMENDED BY: Operations Committee YEA: Thomas – Boyce – Ralph NAY: BUDGET IMPACTS: $5,800.00 to the Neighborhood Program Fund MOTION: Approve an amount of $5,800 for the Neighborhood Program Matching Grant Communication Budget for 2014 to support recognized Neighborhood Councils in their communication efforts. This page intentionally left blank. Agenda Item: Consent Calendar – 7H TO: City Council DATE: July 15, 2014 SUBJECT: Public Works Staffing Budget Adjustment - Authorize SUMMARY: Inspector Position: Due to the high number of permits received and the development activity taking place, both ECD and Public Works are overwhelmed with activity. Permits and revenue exceed the Public Works Department’s ability to staff and provide necessary inspections. The Department has had difficulty retaining qualified staff in this area and would like to recruit using a term-limited position with benefits. Maintenance Workers: A goal of the city has been to restore existing sidewalks which have been greatly damaged by street trees. In addition, there are miles of other areas where no sidewalks or walking paths exist for pedestrians. A crew would be dedicated to this purpose with funds allocated each year by Council. Currently, there are enough funds allocated to keep a sidewalk crew of 4 busy for a year. Commute Trip Reduction (CTR): Currently, the city receives grants from the state for the CTR work which it is not able to spend primarily because staff is unable to dedicate sufficient time to this effort. Accordingly, the fund has built up a reserve balance. This funding must be used for CTR activities in order to bill the grant agency. A term limited, part-time to full-time, benefitted position would relieve existing staff pressure. EXHIBITS: Memorandum explaining CTR requirement and brief history RECOMMENDED BY: Operations Committee YEA: Thomas, Boyce, Ralph NAY: BUDGET IMPACTS: The term limited inspector position would be paid out of permit revenues allocated to Public Works. If the permit revenues decline and cannot support the allocated position the position will be eliminated. The four maintenance workers would be paid out of funds dedicated for sidewalks or walking paths to be reallocated by Council each year. The CTR position would be funded exclusively out of grants received for this purpose from the state and/or federal government. MOTION: Authorize the Public Works Department to hire term-limited employees in three areas; one term-limited, full-time inspector for a period of two years or less to be funded out of permit revenue allocated to Public Works and establishing the budget for same; four term-limited maintenance workers to work on sidewalk or walking patch projects; and one term- limited commute trip reduction coordinator position to be paid for out of grant funds allocated for this purpose. This page intentionally left blank. Commute Trip Reduction Position (Part time to Full time (Term Limited) Proposal Background Information: The CTR law is incorporated into the Washington State Clean Air Act and has been in place since 1991. The City of Kent adopted its CTR ordinance (Ordinance No. 3474) in 1993. The City acts as a liaison between the business community and the county, regional, and state transportation authorities. The law was put in place to reduce traffic congestion, increase air quality, and decrease fuel consumption. Currently, the City’s CTR program serves 35 worksites including: the King County Regional Justice Center, Boeing, REI, Starbucks Roasting Plant, Oberto Sausage Co., and the Kent School District, to name a few. We use this grant as an opportunity to support the business community. Requirements: • The City is required to implement an approved administrative work plan in addition to our local CTR plan and to comply with all provisions of the city ordinance. • Affected businesses are required to appoint an on-site employee transportation coordinator, attend regular trainings, survey employees, and conduct annual reports. • There are a number of database, contract, and reporting requirements required by the grant. All of these mandates require oversight. Commute Trip Reduction Grant: • This grant program has been funded by the State since 1993. • For the 2013-2015 biennium the grant was funded $106,007 ($53,000/year) • CTR is a reimbursable grant. For this biennium, we have billed the State $27,261. $78,746 is available to be billed between now and June 30, 2015. • In future years, we anticipate that we will continue to receive a minimum of $50K/year; nevertheless, the grant requires legislative action. It is not a guaranteed funding source. • South King County is likely to receive an additional $270K in Federal Funding* in 2015 for regional Transportation Demand Management programs. Staff time is an eligible expense. • The Public Works CTR account has reserves that have been built up over the years. The current CTR fund balance is $120,063 • This position is recommended at a NR32. Further review would be made Human Resources of the level if approved. *CMAQ Grant, the States TDM program received the 3rd highest Score in the Regional Funding Competition. This page intentionally left blank. Agenda Item: Consent Calendar – 7I TO: City Council DATE: July 15, 2014 SUBJECT: Consultant Services Agreement with Shannon & Wilson, Inc. for the Green River Natural Resource Area – Pump Station Mitigation Plan Agreement - Authorize SUMMARY: The Green River Natural Resources Area (GRNRA) is designed to provide over 100-acre-feet of flood storage. A 30 cubic square foot pump station was proposed as part of the original project but funding constraints left the pump station out of the 1996 construction. The GRNRA is currently operating approximately 2 feet higher than the design target, resulting in 25% loss of active detention storage. The installation of a pump station and outfall pipe to the Green River would restore the original flood storage capacity. The GRNRA Pump Station project would impact wetlands, wetland buffers and the Green River. Wetland mitigation would therefore be required by Kent City Code and the Clean Water Act, and potential impacts to endangered species need to be determined. This contract allows Shannon & Wilson to prepare a wetland mitigation plan and assess impacts to threatened and endangered species. EXHIBITS: Consultant Services Agreement with Shannon & Wilson, Inc. RECOMMENDED BY: Public Works Committee YEA: Fincher – Ralph - Higgins NAY: BUDGET IMPACTS: The contract will be paid through the Stormwater Utility Fund. MOTION: Authorize the Mayor to sign a consultant services agreement with Shannon & Wilson Incorporated in an amount not to exceed $23,616 to prepare a wetland mitigation plan and biological assessment for the Green River Natural Resources Area Pump Station project, subject to terms and final conditions acceptable to the City Attorney and Public Works Director. This page intentionally left blank. CONSULTANT SERVICES AGREEMENT - 1 (Over $10,000) CONSULTANT SERVICES AGREEMENT between the City of Kent and Shannon & Wilson, Inc. THIS AGREEMENT is made between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Shannon & Wilson, Inc. organized under the laws of the State of Washington, located and doing business at PO Box 300303, Seattle, WA 98103, Phone: (206) 632-8020/Fax: (206) 695-6777, Contact: Becki Kniveton (hereinafter the "Consultant"). I. DESCRIPTION OF WORK. Consultant shall perform the following services for the City in accordance with the following described plans and/or specifications: The Consultant shall prepare a wetland mitigation plan and biological assessment for the Green River Natural Resources Area Pump Station Project. For a description, see the Consultant's Scope of Work which is attached as Exhibit A and incorporated by this reference. Consultant further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time those services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above immediately upon the effective date of this Agreement. Consultant shall complete the work described in Section I by December 31, 2015. III. COMPENSATION. A. The City shall pay the Consultant, based on time and materials, an amount not to exceed Twenty Three Thousand, Six Hundred Sixteen Dollars ($23,616.00), for the services described in this Agreement. This is the maximum amount to be paid under this Agreement for the work described in Section I above, and shall not be exceeded without the prior written authorization of the City in the form of a negotiated and executed amendment to this agreement. The Consultant agrees that the hourly or flat rate charged by it for its services contracted for herein shall remain locked at the negotiated rate(s) for a period of one (1) year from the effective date of this Agreement. The Consultant's billing rates shall be as delineated in Exhibit A. B. The Consultant shall submit monthly payment invoices to the City for work performed, and a final bill upon completion of all services described in this CONSULTANT SERVICES AGREEMENT - 2 (Over $10,000) Agreement. The City shall provide payment within forty-five (45) days of receipt of an invoice. If the City objects to all or any portion of an invoice, it shall notify the Consultant and reserves the option to only pay that portion of the invoice not in dispute. In that event, the parties will immediately make every effort to settle the disputed portion. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor-Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Consultant has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Consultant maintains and pays for its own place of business from which Consultant’s services under this Agreement will be performed. C. The Consultant has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained Consultant’s services, or the Consultant is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Consultant is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Consultant has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by Consultant’s business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Consultant maintains a set of books dedicated to the expenses and earnings of its business. V. TERMINATION. Either party may terminate this Agreement, with or without cause, upon providing the other party thirty (30) days written notice at its address set forth on the signature block of this Agreement. After termination, the City may take possession of all records and data within the Consultant’s possession pertaining to this project, which may be used by the City without restriction. If the City’s use of Consultant’s records or data is not related to this project, it shall be without liability or legal exposure to the Consultant. VI. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any subcontract, the Consultant, its subcontractors, or any person acting on behalf of the Consultant or subcontractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. Consultant shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. CONSULTANT SERVICES AGREEMENT - 3 (Over $10,000) VII. INDEMNIFICATION. Consultant shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Consultant's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, agents and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONSULTANT'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event Consultant refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Consultant’s part, then Consultant shall pay all the City’s costs for defense, including all reasonable expert witness fees and reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful refusal on the Consultant’s part. The provisions of this section shall survive the expiration or termination of this Agreement. VIII. INSURANCE. The Consultant shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. IX. EXCHANGE OF INFORMATION. The City will provide its best efforts to provide reasonable accuracy of any information supplied by it to Consultant for the purpose of completion of the work under this Agreement. X. OWNERSHIP AND USE OF RECORDS AND DOCUMENTS. Original documents, drawings, designs, reports, or any other records developed or created under this Agreement shall belong to and become the property of the City. All records submitted by the City to the Consultant will be safeguarded by the Consultant. Consultant shall make such data, documents, and files available to the City upon the City’s request. The City’s use or reuse of any of the documents, data and files created by Consultant for this project by anyone other than Consultant on any other project shall be without liability or legal exposure to Consultant. XI. CITY'S RIGHT OF INSPECTION. Even though Consultant is an independent contractor with the authority to control and direct the performance and details of the work authorized under this Agreement, the work must meet the approval of the City and shall be subject to the City's general right of inspection to secure satisfactory completion. CONSULTANT SERVICES AGREEMENT - 4 (Over $10,000) XII. WORK PERFORMED AT CONSULTANT'S RISK. Consultant shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at Consultant's own risk, and Consultant shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XIII. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section VII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of CONSULTANT SERVICES AGREEMENT - 5 (Over $10,000) the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Consultant agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to Consultant's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. City Business License Required. Prior to commencing the tasks described in Section I, Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. J. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. CONSULTANT: By: (signature) Print Name: Its (title) DATE: CITY OF KENT: By: (signature) Print Name: Suzette Cooke Its Mayor DATE: NOTICES TO BE SENT TO: CONSULTANT: Becki Kniveton Shannon & Wilson, Inc. PO Box 300303 Seattle, WA 98103 (206) 632-8020 (telephone) (206) 695-6777 (facsimile) NOTICES TO BE SENT TO: CITY OF KENT: Timothy J. LaPorte, P.E. City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856-5500 (telephone) (253) 856-6500 (facsimile) APPROVED AS TO FORM: Kent Law Department Shannon & Wilson - GRNRA PS/Knox EEO COMPLIANCE DOCUMENTS - 1 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City’s equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City’s sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City’s equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ EXHIBIT A ,INC. CaPOTECHNICAL ANO FP`dVIRONNI NTAL CONSUL"tAN S Mr. Matthew Knox City of Kent Public Works 220 Fourth Avenue South Kent, WA 98032 ALASKA CALI=OF.h€ A COLC•RA ) FLOFIDA MISSCUR€ OREGON WASFiINGTON W SCONSI RE: PROPOSAL TO PREPARE A WETLAND MITIGATION PLAN AND BIOLOGICAL ASSESSMENT FOR THE GREEN RIVER PUMP STATION PROJECT, KENT, WASHINGTON Dear Mr. Knox: We appreciate this opportunity to assist the City of Kent (the City) with the Green River Pump Station project. We understand that the project will have unavoidable wetland and wetland buffer impacts and will require a federal Clean Water Act Section 404 permit from the U.S. Army Corps of Engineers (the Corps). Our proposed services consist of preparing a wetland mitigation plan to compensate for the wetland and wetland buffer impacts associated with the project and completing a biological assessment (BA) for the project to satisfy the federal Endangered Species Act (ESA) Section 7 consultation requirements. PROJECT UNDERSTANDING The City proposes to construct a new pump station at the Green River Natural Resources Area (GRNRA), near the western edge of a large lagoon, and a new outfall pipe running west from the pump station toward the Green River. We assume the outfall can be designed to remain above the ordinary high water mark of the Green River. In 2012, Shannon & Wilson, Inc. (Shannon & Wilson) delineated a portion of the wetland boundary associated with the lagoon for the City's Lower Lowest Russell Road Levee project. The wetland is an approximately 130-acre, Category II wetland. We understand that, although design options are still being developed, it is assumed that no more than 2,000 square feet of permanent wetland impacts will occur as a result of the pump station project. Wetland buffer impacts are also anticipated. 400 NORTH 30 STREET — SUITE 100 PO BOX 300303 SEATTLE, WA 98103 206-632-8020 FAX 206-695-6777 TDD: 1-800-833-6388 mmshannonwilson.com 21-2-61738-001 Mr. Matthew Knox City of Kent Public Works June 11, 2014 Page 2 of 5 We understand that the City proposes to conduct wetland and wetland buffer mitigation in the GRNRA to compensate for the Green River Pump Station project impacts. SCOPE OF SERVICES Task l: Ordinary High Water Mark (OHWM) Assistance Shannon &Wilson will meet the City's surveyors at the proposed outfall location to determine the OHWM of the Green River in this location. The OHWM will be determined using the methodology in the Ecology technical report, Determining the Ordinary High Water Mark on Streams in Washington State. Based on our experience on other City projects on the Green River corridor, steep slopes may prevent us from physically flagging the OHWM in the proposed outfall location. Because it is unknown whether it is safe to access the OHWM location, we assume that Shannon & Wilson will stand at the top of the levee and visually point out the OHWM to the surveyors. We understand that the surveyors will have equipment to survey the OHWM in a safe manner. Task 2: Wetland and Wetland Buffer Mitigation Plan Shannon &Wilson will prepare a wetland and wetland buffer mitigation plan at one location within the GRNRA to compensate for the Green River Pump Station project impacts. Although the Corps and the City both require mitigation for wetland impacts, the Corps and the City have differing approaches and specific requirements associated with wetland mitigation. For example, the Corps prefers that projects purchase m lieu fee credits rather than construct project -specific mitigation, whereas the City prefers on -site mitigation and does not allow for purchase of in -lieu fee credits. The Washington State Department of Ecology (Ecology) may also require mitigation for project impacts. We will determine the amount of required mitigation using ratios specified by the Kent City Code (KCC) and the Wetland Mitigation in Washington State guidance used by the Corps and Ecology. We will coordinate with the GRNRA staff to identify and map out potential mitigation areas. Mitigation will consist of restoring, creating, and/or enhancing wetlands and wetland buffers. Shannon &Wilson will conduct a site visit to observe site conditions at the proposed wetland impact areas and the proposed mitigation site. During the site visit, we will delineate wetland boundaries within 200 feet of the proposed mitigation area only. Wetland boundaries will be z i-z-6i�ss-oo i-La£aoox/wp/Ika 21-2-6173 8-001 Mr. Matthew Knox City of Kent Public Works June 11, 2014 Page 3 of 5 identified using methods described in the 198 / Corps of Engineers Wetlands Delineation Manual and the 2010 Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Western Mountains, Valleys, and Coast Region. We understand that a wetland delineation has been completed at the project site and assume that no further wetland delineation will be needed for the proposed wetland impact areas. We will provide a brief description of the wetland delineation methods and results within the mitigation plan report. In order to complete the mitigation plan, we will need the City to provide us with surveyed coordinates of our wetland boundary flags. The mitigation plan will be prepared in accordance with the KCC and will include a planting plan, performance standards, monitoring methodology, and contingency measures. We will provide the City with a draft mitigation plan for review and develop a final mitigation plan based on one consolidated list of comments from the City. A soils or hydrology evaluation is not included in this scope of services. We assume that wetlands at the GRNRA are supported by shallow groundwater and that wetland hydrology can be achieved by excavating to the groundwater level. We will need to amend our scope and cost estimate if a soils or hydrologic evaluation is required. Task 3: Biological Assessment (BA) Shannon &Wilson will prepare a BA for the Green River Pump Station project for the City to submit with the project's Joint Aquatic Resources Permit Application to the Corps. The BA will evaluate potential project impacts to ESA -listed species and critical habitat and essential fish habitat protected under the Magnuson -Stevens Fishery Conservation and Management Act. To prepare the BA, we will review the project's design and construction methods and coordinate with the project team to identify potential project impacts and impact minimization measures. We will visit the site to evaluate the presence or absence of listed species and suitable habitat. We assume that our site visit can be combined with our site visit under Task 1. Based on our preliminary review, we assume that the Green River Pump Station project can likely be designed to support either a "no effect" or a "may effect, not likely to adversely affect" determination, depending on the Green River outfall design. Therefore, we assume the project can avoid formal consultation with the Services (i.e., the U.S. Fish and Wildlife Service and National Oceanic and Atmospheric Administration's National Marine Fisheries Service). If it is zi-z-6i�3s-ooi-Lafao��WPnkn 21-2-61738-001 W. Matthew Knox City of Kent Public Works June 11, 2014 Page 4 of 5 determined that the project may adversely affect ESA -listed species, we will need to amend our scope of services and cost estimate. We assume that the City will be able to provide information and design figures necessary for us to adequately assess all of the project's impacts. This includes, but is not limited to, a set of design drawings; boundaries of construction activities, including staging areas; lists of construction equipment; descriptions of stormwater control and treatment measures and standards; information on temporary stormwater best management practices to be implemented during construction; and construction timelines. SCHEDULE AND COSTS We are prepared to provide the services described above on atime-and-expense basis under the enclosed Standard General Terms and Conditions. Our estimated costs for the above tasks are as follows (and detailed within the enclosed cost estimate): Task 1: Ordinary High Water Mark Assistance $1,187 Task 2: Wetland and Wetland Buffer Mitigation Plan $115924 Task 3: Biological Assessment 10.505 Total: $23,616 In the event that additional services are necessary, due to changes in your request or other unforeseen circumstances, we will notify you immediately and obtain your authorization for the additional services and costs. We can begin preparing the mitigation plan and BA within two weeks of receiving notice to proceed. The mitigation plan can be completed within one month of receiving project description, drawings, wetland impact areas, and the survey of wetland boundary flags at the proposed mitigation area. The BA can be completed within one month of receiving necessary project information. CLOSURE Shannon &Wilson has prepared the enclosed, "Important Information About Your Wetland Delineation/Mitigation,and/or Stream Classification Proposal," and, "Important Information About Your Biological Assessment (BA) and/or Biological Evaluation (BE) Proposal," to assist you in understanding the use and limitations of our proposals. 21-2-61738-001-L4fdocx/wp/Ikn 21-2-61 %3 $-oo l Mr. Matthew Knox City of Kent Public Works June 11, 2014 Page 5 of 5 We are pleased to have this opportunity to assist you with these project. If you have any questions, please contact me at (206) 695-6673. Sincerely, SHANNON & WILSON9 INC. Becki Kniveton, P.W.S. Senior Principal Biologist BSK:KLW/bsk Enc: Cost Estimate Standard General Terms and Conditions, SEA-GH-2014 (1/2014) Important Information About Your Wetland Delineation/Mitigation and/or Stream Classification Proposal Important Information About Your Biological Assessment (BA) and/or Biological Evaluation (BE) Proposal zi-z-6i�ss-ooi-rAfao��WPnkn 21-2-61738-001 Note: PHS =Priority Habitat and Species 21-2-6173 8-001-L4f-Cost.xlsx SHANNON & WILSON, INC. COST ESTIMATE Proposal No.: 21-2-61738-001 Project: Green River Pump Station Client: Kent Public Works By: BSK 6/11/2014 21-2-61738-001 EXHIBIT B INSURANCE REQUIREMENTS FOR CONSULTANT SERVICES AGREEMENTS Insurance The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Consultant’s Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant’s profession. B. Minimum Amounts of Insurance Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $2,000,000 each occurrence, $2,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. EXHIBIT B (Continued) 3. Professional Liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Consultant’s insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant’s insurance and shall not contribute with it. 2. The Consultant’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the Consultant and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Consultant’s Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Consultant shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Consultant. This page intentionally left blank. Agenda Item: Consent Calendar – 7J TO: City Council DATE: July 15, 2014 SUBJECT: S. 228th & S. 212th Street Railroad Grade Separations Local Improvement District (LID) Study Contract - Authorize SUMMARY: The City of Kent has been successful over the years in obtaining grant funding for our grade separation projects. The City has been assembling a funding package for the S. 228th Union Pacific and the S. 212th Burlington Northern and Union Pacific grade separations. During its March meeting, the Washington State Freight Mobility Strategic Investment Board (FMSIB), requested assurances from the City that grant money will be spent in the near term or the City would be in jeopardy of losing it. This would result in the loss of over $23 million in FMSIB and other associated grant funds. One option for raising a significant amount of local revenue is a local improvement district (LID). The City recently contracted with a real estate appraiser to conduct a preliminary evaluation of the potential increase in value (‘special benefit’) to properties located in the vicinity of the proposed grade separations. The evaluation indicated that a substantial special benefit would be realized by properties in the warehouse/industrial area, and that Council could form an LID to keep the grade separation projects moving toward completion. A funding package, including the formation of an LID, was presented to FMSIB at its May 30, 2014 meeting. Based on this information, FMSIB granted the City an extension until November 2014 to provide it with a guarantee that all funds are available and that the City is moving forward with completion of these projects. The preliminary evaluation indicates that significant LID special benefits would exist. However, a more detailed analysis must be conducted to determine the actual amount of LID special benefits associated with each of the properties within the LID boundary. EXHIBITS: None RECOMMENDED BY: Public Works Committee YEA: Ralph – Fincher - Higgins NAY: BUDGET IMPACTS: The City staff proposes using the savings from vacant budgeted positions from the first six months of 2014 to move this project forward. MOTION: Authorize the Public Works Department to execute a contract in an amount not to exceed $100,000 with Foster Pepper PLLC to conduct a preliminary local improvement district special benefit study for the S. 228th Street and S. 212th Street Railroad Grade Separation Projects, subject to final terms and conditions acceptable to the City Attorney and the Public Works Director. This page intentionally left blank. OTHER BUSINESS This page intentionally left blank. Agenda Item: Bids – 9A TO: City Council DATE: July 15, 2014 SUBJECT: SR 516 to S. 231st Way Levee Improvements Russell Road Upper Levee – South Reach James Street/Russell Road Realignment Project – Accept 9 SUMMARY: This project consists of building a new setback levee along the Green River at the intersection of James Street and Russell Road in Kent. Work will take place adjacent to and within the City of Kent’s Public Works Operations Facility. As such, construction activities shall be coordinated to not affect the workflow of the Operations Facility. Work includes clearing, grubbing, removal of existing pavement and subgrade, and other demolition work. A reinforced concrete retaining wall, approximately 520 feet long, will be constructed along and through a portion of the Operations Facility parking lot. Special fill material for the new levee will be installed riverward of the retaining wall. The roadway and the Green River Trail will be relocated adjacent to the retaining wall, on top of the levee material. Other aspects of the project include construction of a cement concrete sidewalk, two planter strips with irrigation, and a native vegetation area riverward of the relocated trail. Approximately 13,000 cubic yards of material is anticipated to be imported to the site. It is anticipated that construction will take place over two construction seasons. EXHIBITS: Memorandum, dated July 9, 2014 RECOMMENDED BY: Public Works Director YEA: N/A NAY: N/A BUDGET IMPACTS: This contract will be funded out of the Interlocal Agreement with the King County Flood Control Zone District. MOTION: Award the SR 516 to S. 231st Way Levee Improvements Russell Road Upper Levee – South Reach James Street/Russell Road Realignment Project to SCI Infrastructure, LLC in the amount of $2,176,334.02 and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. This page intentionally left blank. PUBLIC WORKS DEPARTMENT Timothy J. LaPorte, P.E., Public Works Director Address: 400 West Gowe Street Kent, WA. 98032-5895 Phone: 253-856-5500 Fax: 253-856-6500 DATE: July 9, 2014 TO: Mayor Cooke and Kent City Council FROM: Timothy J. LaPorte, P.E. Public Works Director RE: SR 516 to S. 231st Way Levee Improvements Russell Road Upper Levee – South Reach James Street/Russell Road Realignment Bid opening for this project was held on Tuesday, July 8, 2014 with 4 bids received. The lowest responsible and responsive bid was submitted SCI Infrastructure, LLC in the amount of $2,176,334.02. The Engineer's estimate was $2,296,939.89. The Public Works Director recommends awarding this contract to SCI Infrastructures, LLC. Bid Summary 01. SCI Infrastructure, LLC $2,176,334.02 02. Scarsella Brothers, Inc. $2,221,392.01 03. Goodfellow Brothers, Inc. $2,369,183.61 04. Road Construction Northwest, Inc. $2,475,629.44 Engineer's Estimate $2,296,939.89 This page intentionally left blank. REPORTS FROM STANDING COMMITTEES, COUNCIL, AND STAFF A. Council President B. Mayor C. Administration D. Economic & Community Development E. Operations F. Parks & Human Services G. Public Safety H. Public Works I. Regional Fire Authority J. Other This page intentionally left blank. EXECUTIVE SESSION A. Property Acquisition, as per RCW 42.30.110(1)(b). ACTION AFTER EXECUTIVE SESSION This page intentionally left blank.