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Home My WebLink AboutCAG2021-372 - Other - WSDOT - Grant Funds for City Safety Road Diets Program - 09/01/2021 FOR CITY OF KENT OFFICIAL USE ONLY Sup/Mgr: i Agreement Routing Form DirAsst: • For Approvals,Signatures and Records Management Dir/Dep: KE N T This form combines&replaces the Request for Mayor's Signature and contract cover (Optional) W A 9 N 1 N O TON Sheet forms. (Print on pink or cherry colored paper) Originator: Department: Cheryl Viseth for Drew Holcomb Public Works Date Sent: Date Required: 9.1.21 9.8.21 0 a Authorized to Sign: Date of Council Approval: C F71 mayor orDesignee March 2, 2021 Budget Account Number: Grant? YesW] NoE] R20099 STATE Budget? Yes ONo Type: N/A Vendor Name: Category: WSDOT OtherGrant: Non-Real Property Vendor Number: Sub-Category: 38139 Original 0 aProject Name: City Safety Road Diets cProject Details: Grant Funds from WSDOT for City Safety Road Diets program in W. the amount of $750,000 for three projects. c all Basis for Selection of Contractor: £ Agreement Amount: $750,000 Other 4) "Memo to Mayor must be attached do Start Date: Sept. 2021 Termination Date: Jan. 2023 v� Q Local Business DesF_JNo*If meets requirements perKCC3.70.100,pleasecomplete"VendorPurchase-LocalExceptlons'formonGlyspace. Business License Verification; 1:1 Yes In-Process❑Exempt(KCC 5.01.045) Notice required prior to disclosure? Contract Number: FiYesmNo 21-3003 CAG2021-372 Comments: Am L Okay to sign 9/3/2021 M IM C __ lT 0 3 � a, .40 oc Date Received:City Attorney:9/2/2021 Date Routed:Mayor's Office City Clerk's Office adccW22373_1_20 Visit Documents.KentWA.gov to obtain copies of all agreements rev.20210513 8.G K E N T W ASH 1 N G T ON DATE: March 2, 2021 TO: Kent City Council SUBJECT: Highway Safety Improvement Program - City Safety Road Diets Grant - Authorize MOTION: Authorize the Mayor to accept grant funds from the Washington State Department of Transportation for the Highway Safety Improvement Program - City Safety Road Diets program, in the amount of $735,000 dollars, amend the budget, authorize the expenditure of the grant funds accordingly, authorize the expenditure of up to $75,000 dollars in local matching funds from the B&O fund, and authorize the Mayor to sign all necessary documents, subject to final terms and conditions acceptable to the City Attorney and Public Works Director. SUMMARY: The Washington State Department of Transportation (WSDOT) sends out a call for safety projects every two years, with funds available through the Highway Safety Improvement Program (HSIP). In March of 2020, the City applied to WSDOT for City Safety funds through the HSIP. Accompanying these applications was the City's Local Road Safety Plan, an engineering document that includes analysis of traffic accident data. WSDOT selected from the projects and countermeasures identified in the Local Road Safety Plan and has chosen to award two City Safety projects to the City of Kent: (1) City Safety Road Diets, and (2) 108th Avenue S.E. / S.E. 264th Street Compact Roundabout per award letters dated December 23, 2020. The City Safety Road Diets Project would re-stripe existing 4-lane and wide 2-lane roadways to 3-lanes plus bike lanes on three corridors where bike lanes are planned as part of the Transportation Master Plan. Those three corridors are: ■ 4th Avenue North (South 228th Street to West James Street) • West Meeker Street - Lincoln Avenue North - East Smith Street (Washington Avenue North to 4th Avenue North) InSouth 260th Street - South 259th Place (Pacific Highway South to Military Road South) The three projects are estimated to total $750,000 and a 10% local match is required for all phases; however, the 10% match may be waived for the construction phase if construction funds are obligated by April 30, 2023. The preliminary project schedule assumes that construction will be completed by Packet Pg.1 77 8.G December of 2022 and every effort will be made to ensure this schedule is met. While the total City match may be up to $75,000, the resulting local match is only expected to be $15,000 for the Preliminary Engineering/Design phase. Staff proposes that the required match funds be paid from the B&O fund. BUDGET IMPACT: Minimum budget impact is $15,000 to match federal funding for project design. If obligation of construction funds occurs after April 30, 2023, then a $75,000 match would be required. Local matching dollars would come from the B&O Tax fund. SUPPORTS STRATEGIC PLAN GOAL: Evolving Infrastructure - Connecting people and places through strategic investments in physical and technological infrastructure. Thriving City - Creating safe neighborhoods, healthy people, vibrant commercial districts, and inviting parks and recreation. ATTACHMENTS: 1. HSIP Grant Awards Map (PDF) 02/23/21 Committee of the Whole RECOMMENDED TO COUNCIL BY CONSENSUS RESULT: RECOMMENDED TO COUNCIL BY CONSENSUS Next: 3/2/2021 7:00 PM Packet Pg.108 as Aq 64AvS 44 Av 9 W 68Av S cc oo i: Washington AvS Washington Av.N ak 'J-A,S 70 A S- L A, ,.y N ROG., 6 Ay S Pacfflc Railroadd Unjw SAv 76Av S 4 ' S AV-S 2: JAVN Ipp %AVq Q10,15,jl� Pn,,�j, A, OT iFf*vq A!Y Central A v N pntra[Av S 3 A"4 84AvS % -A,01 ti 0 Av AAA,S WA p A, 94 A S .1 A-5 MAY; Pt A IV 1. rV11 A.3F V. 107 PI NC se Ar rri 104 Av SE X Se rn 0 4 'D,4.SE W A. CA WPA.�4 11�1 lie,P, Grant Acceptance) ,rant Awards Map (2613 : Highway Safety Improvement Program—City Safety Road Diets CWashington State Local Agency Federal Aid ADepartment of Transportation Project Prospectus Prefix Route ( ) Date 9/1/2021 Federal Aid DUNS Number 020253613 Project Number Local Agency 21-3003 WSDOT 1 Federal Employer 91-6001254 Project Number Use Only J Tax ID Number. Agency CAAgency Federal Program Title City of Kent ❑✓ Yes ❑ No ❑✓ 20.205 ❑Other Project Title Start Latitude N See attached Start Longitude W See attached City Safety Road Diets End Latitude N See attached End Lon itude W See attached Project Termini From-To Nearest City Name Project Zip Code(+4) See attached See attached Kent 98032-5895 Begin Mile Post End Mile Post Length of Project Award Type N/A N/A See attached ❑Local❑✓ Local Forces❑State❑Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name N/A N/A N/A 0615 17 KING WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number Northwest Region 33 9 80389 Total Local Agency Phase Start Phase Estimated Cost Funding Federal Funds Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P.E. $150,000 $15,000 $135,000 October 2021 RIW Const. $600,000 $0 $600,000 January 2023 Total $750,000 $15,000 $735,000 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes See attached See attached See attached Description of Proposed Work Description of Proposed Work(Attach additional sheet(s)if necessary) See attached Local Agency Contact Person Title Phone Drew Holcomb Project Engineer 2535611587 Mailing Address City State Zip Code 220 Fourth Ave. S. Kent WA 98032 By Project Prospectus Approving Authority Title Public Works Director Date 9ll/ DOT Form 140-101 Page 1 Revised 04/2015 Previous Editions Obsolete ---------:[ Agency Project Title Date City of Kent City Safety Road Diets 9/1/2021 Cy -- - _- Type of Proposed Work Project Type(Check all that Apply) Roadway Width Number of Lanes ❑ New Construction ❑ Path /Trail ❑ 3-R See attached See attached ❑ Reconstruction ❑ Pedestrian / Facilities ❑2-R ❑ Railroad ❑ Parking L( Other ❑ Bridge - Geometric Design Data _ Description Through Route Crossroad ❑ Principal Arterial Z] Principal Arterial Federal ❑✓ Urban Minor Arterial Urban ❑ Minor Arterial ❑Collector Collector Functional ❑ Rural Major Collector ❑ Rural major Collector Classification ❑ NHS ❑ Minor Collector NHS ❑ Minor Collector ❑ Local Access ❑ Local Access Terrain W] Flat ❑ Roll ❑ Mountain Z✓ Flat ❑ Roll ❑ Mountain Posted Speed _ Design Speed Existing Design Year ADT Design Year Design Hourly Volume (DHV) Performance of Work Preliminary Engineering Will Be Performed By Others Agency City of Kent % 100 Construction Will Be Performed By Contract Agency Contractor 100 % % Environmental Classification ❑Class I - Environmental Impact Statement (EIS) Class II - Categorically Excluded (CE) ❑ Project Involves NEPA/SEPA Section 404 ❑ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑Class III - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements Environmental Considerations -- -- - - - - DOT Form 140-101 Page 2 Revised 04/2015 Previous Editions Obsolete Agency Project Title Date City of Kent City Safety Road Diets 9/1/2021 Right of Way _ _ [v No Right of Way Needed ❑ Right of Way Needed *All construction required by the ❑ No Relocation ❑ Relocation Required contract can be accomplished within the exiting right of way. Utilities Railroad ❑✓ No utility work required �] No railroad work required ❑All utility work will be completed prior to the start ❑All railroad work will be completed prior to the start of of the construction contract the construction contract ❑All utility work will be completed in coordination ❑All the railroad work will be completed in coordination with the construction contract with the construction contract -- - Description of Utility Relocation orAdjustments and Existing Major Structures Involved in the Project Roadway striping and channelization is not anticipated to impact existing utilities. FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project?❑Yes [V] No Remarks This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency r Date 09/03/2021 By Mairperson DOT Form 140-101 Page 3 Revised 04/2015 Previous Editions Obsolete