HomeMy WebLinkAboutCAG2021-377 - Original - King County Sheriff's Office (KCSO) - Registered Sex Offender Checks & Reimbursement Agreement - 07/01/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Authorized to Sign:
Director or Designee
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingComments:
Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Basis for Selection of Contractor:
Termination Date:
Local Business? Yes No*
Business License Verification: Yes In-Process Exempt (KCC 5.01.045)
If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Notice required prior to disclosure?
Yes No
Contract Number:
Agreement Routing Form
For Approvals, Signatures and Records Management
This form combines & replaces the Request for Mayor’s Signature and Contract Cover
Sheet forms.
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 20210513
FOR CITY OF KENT OFFICIAL USE ONLY
(Optional)
* Memo to Mayor must be attached
Amended Cost Reimbursennent Agreement
Executed By
King County Sheriff's Office, a department of
King County, hereinafter referred to as "KCSO,"
Department Authorized Representative:
Mitzi Johankneclrt, Sheriff
King County Sheriff's Office
W-150 King County Courthouse
516 Third Avenue
Seattle, WA 98104
and
Kent Police Department, a department of the City of Kent, hereinafter referred to as
""Contractor,"
Department Authorized Representative:
Dana Ralph, Mayor
220 Fourth Avenue South
Kent, Washington 98032
WHEREAS, KCSO and Contractor have mutually agreed to work together for the
purpose of verifying the address and residency of registered sex and kidnapping
offenders; and
WHEREAS, the goal of registered sex and kidnapping offender address and residency
verification is to improve public safety by establishing a greater presence and emphasis
by Contractor in King County neighborhoods; and
WHEREAS, as part of this coordinated effort, Contractor will increase immediate and
direct contact with registered sex and kidnapping offenders in their jurisdiction, and
WHEREAS, KCSO is the recipient of a Washington State Registered Sex and
Kidnapping Offender Address and Residency Verification Program grant through the
Washington Association of Sheriffs and Police Chiefs for this purpose, and
WHEREAS, KCSO will oversee efforts undertaken by program participants in King
County;
NOW THEREFORE, the parties hereto agree as follows:
KCSO will utilize Washington State Registered Sex and Kidnapping Offender Address
and Residency Verification Program funding to reimburse for expenditures associated
Cost Reimbursement Agreement
with the Contractor for the verification of registered sex and kidnapping offender address
and residency as set forth below. This Interagency Agreement contains eleven (11)
Articles:
ARTICLE I. TERM OF AGREEMENT
The term of this Amended Cost Reimbursement Agreement shall commence on July
1, 2021 and shall end on June 30, 2022 unless terminated earlier pursuant to the
provisions hereof.
ARTICLE II. DESCRIPTION OF SERVICES
This agreement is for the purpose of reimbursing the Contractor for participation in
the Registered Sex and Kidnapping Offender Address and Residency Verification
Program. The program's purpose is to verify the address and residency of the City of
Kent's level two and level three registered sex and kidnapping offenders under RCW
9A.44.130.
The requirement of this program is for face-to-face verification of a registered sex
and kidnapping offender's address at the place of residency. In the case of
of level Il offenders, once every six months.
of level III offenders, once every three months.
For the purposes of this program unclassified offenders and kidnapping offenders
shall be considered at risk level I, unless in the opinion of the local jurisdiction a
higher classification is in the interest of public safety.
ARTICLE IIL REPORTING
Two reports are required in order to receive reimbursement for grant -related
expenditures. Both forms are included as exhibits to this agreement. "Exhibit A" is
the Offender Watch generated "Registered Sex Offender Verification Request (WA)"
that the sex or kidnapping offender completes and signs during a face-to-face contact.
"Exhibit B" is an "Officer Contact Worksheet" completed in full by an
officer/detective during each verification contact. Both exhibits representing each
contact are due quarterly and must be complete and received before reimbursement
can be made following the quarter reported.
Original signed report forms are to be submitted by the 5th of the month following
the end of the quarter. The first report is due October 5, 2021.
Quarterly progress reports shall be delivered to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fourth Avenue, Suite 200
MIS ADM-SO-0200
Seattle, WA 98104
Page 2 of 6 June 26, 2021
Cost Reimburscmcnt Agreement
Phone: 206-263-2122
Email: tina.keller@kingeounty.gov
ARTICLE IV. REIMBURSEMENT
Requests for reimbursement will be made on a monthly basis and sliall be forwarded
to KCSO by the 10"' of the month following the billing period.
Please note the following terms will be adhered to for the 2021-2022 Registered Sex
Offender Address Verification Program:
Any agency not meeting at least 90% of required verifications will not receive
that quarter's grant payment.
Any agency not using Offender Watch to track verifications will not receive
that quarter's grant payment.
Overtime reimbursements for personnel assigned to the Registered Sex and
Kidnapping Offender Address and Residency Verification Program will be calculated
at the usual rate for which the individual's' time would be compensated in the
absence of this agreement.
Each request for reimbursement will include the name, rank, overtime compensation
rate, number of reimbursable hours claimed and the dates of those hours for each
officer for whom reimbursement is sought. Each reimbursement request must be
accompanied by a certification signed by an appropriate supervisor of the department
that the request has been personally reviewed, that the information described in the
request is accurate, and the personnel for whom reimbursement is claimed were
working on an overtime basis for the Registered Sex and Kidnapping Offender
Address and Residency Verification Program.
Overtime and all other expenditures under this Agreement are restricted to the
following criteria:
1. For the purpose of verifying the address and residency of registered sex
and kidnapping offenders; and
2. For the goal of improving public safety by establishing a greater presence
and emphasis in King County neighborhoods; and
3. For increasing immediate and direct contact with registered sex and
kidnapping offenders in their jurisdiction
Any non -overtime related expenditures must be pre -approved by KCSO. Your
request for pre -approval must include: 1) The item you would like to purchase,
Page 3 of 6 June 26, 202I
Cost Reimbursement. Agreement
2) The purpose of the item, 3) The cost of the item you would like to purchase. You
may send this request for pre -approval in email format. Requests for reimbursement
from KCSO for the above non -overtime expenditures must be accompanied by a
spreadsheet detailing the expenditures as well as a vendor's invoice and a packing
slip. The packing slip must be signed by an authorized representative of the
Contractor.
All costs must be included in the request for reimbursement and be within the overall
contract amount. Over expenditures for any reason, including additional cost of sales
tax, shipping, or installation, will be the responsibility of the Contractor.
Requests for reimbursement must be sent to
Attn: Tina Keller, Project Manager
King County Sheriff's Office
500 Fourth Avenue, Suite 200
Seattle, WA 98104
Phone: 206-263-2122
Email: tina.keller@kingcounty.gov
The maximum amount to be paid under this cost reimbursement agreement shall not
exceed Five Thousand Six Hundred Thirteen Dollars and Ninety Nine Cents
($5,613.99). Expenditures exceeding the maximum amount shall be the
responsibility of Contractor. All requests for reimbursement must be received by
KCSO by July 31, 2022 to be payable.
ARTICLE V. WITNESS STATEMENTS
"Exhibit C" is a "Sex/Kidnapping Offender Address and Residency Verification
Program Witness Statement Form." This form is to be completed by any witnesses
encountered during a contact when the offender is suspected of not living at the
registered address and there is a resulting felony "Failure to Register as a Sex
Offender" case to be referred/filed with the KCPAO. Unless, due to extenuating
circumstances the witness is incapable of writing out their own statement, the
contacting officer/detective will have the witness write and sign the statement in their
own handwriting to contain, verbatim, the information on the witness form.
ARTICLE VI. FILING NON -DISCOVERABLE FACE SHEET
"Exhibit D" is the "Filing Non -Discoverable Face Sheet." This form shall be
attached to each "Felony Failure to Register as a Sex Offender" case that is referred
to the King County Prosecuting Attorney's Office.
ARTICLE VII. SUPPLEMENTING, NOT SUPPLANTING
Page 4 of 6 June 26, 2021
Cost Reimbursement Agreement
Funds may not be used to supplant (replace) existing local, state, or Bureau of Indian
Affairs funds that would be spent for identical purposes in the absence of the grant.
Overtime - To meet this grant condition, you must ensue that:
Overtime exceeds expenditures that the grantee is obligated or funded to pay
in the current budget. Funds currently allocated to pay for overtime may not
be reallocated to other purposes or reimbursed upon the award of a grant.
Additionally, by the conditions of this grant, you are required to track all
overtime funded through the grant.
ARTICLE VIH. HOLD HARMLESS/INDEMNIFICATION
Contractor shall protect, defend, indemnify, and save harmless King County, its
officers, employees, and agents from any and all costs, claims, judgments, and/or
awards of damages, arising out of, or in any way resulting from, the negligent acts or
omissions of Contractor, its officers, employees, contractors, and/or agents related to
Contractor's activities under this Agreement. Contractor agrees that its obligations
under this paragraph extend to any claim, demand, and/or cause of action brought by,
or on behalf of any of its employees or agents. For this purpose, Contractor, by
mutual negotiation, hereby waives, as respects King County only, any immunity that
would otherwise be available against such claims under the Industrial Insurance
provisions of Title 51 RCW. In the event King County incurs any judgment, award,
and/or cost arising therefrom including attorney's fees to enforce the provisions of
this article, all such fees, expenses, and costs shall be recoverable from Contractor.
The provisions of this section shall survive the expiration or termination of this
Agreement.
ARTICLE IX. INSURANCE
Contractor small maintain insurance policies, or programs of self-insurance, sufficient
to respond to all of its liability exposures udder this Agreement. The insurance or
self-insurance programs maintained by the Contractor engaged in work contemplated
in this Agreement shall respond to claims within the following.coverage types and
amounts:
General Liability. Coverage shall be at least as broad as Insurance Services
Office form number CG 00 01 covering COMMERCIAL GENERAL
LIABILITY. $5,000,000 combined single limit per occurrence, and for those
policies with aggregate limits, a $5,000,000 aggregate limit. King County, its
officers, officials, employees, and agents are to be covered as additional insureds
as respects liability arising out of activities performed by or on behalf of the City.
Additional Insured status shall include Products -Completed Operations-CG 20 10
11/85 or its equivalent.
Page 5 of 6 June 26, 2021
Cost Reirriburseinerif Agreement
By requiring such liability coverage as specified in this Article IX, King County has
not, and shall not be deemed to have, assessed the risks that may be applicable to
Contractor. Contractor shall assess its own risks and, if deemed appropriate and/or
prudent, maintain greater limits or broader coverage than is herein specified.
Contractor agrees to maintain, through its insurance policies, self fanded program or
an alternative risk of loss financing program, coverage for all of its liability exposures
for the duration of this Agreerrient. Contractor agrees to provide KCSO with at least
thirty (30) days prior written notice of any material change or alternative risk of loss
financing program.
1IRM HEM V141 a -510 of
There are no third party beneficiaries to this agreement. This agreement shall not
impart any right enforceable by any person or entity that is not a party hereto.
No modification or amendment of the provisions hereof shall be effective unless in
writing and signed by authorized representatives of the parties hereto. The parties
hereto expressly reserve the right to modify this Agreen-tent, by rnutual agreement.
IN WITNESS HEREOF, the parties have executed this Agreement by having their
representatives affix their signatures below.
Kent Police Department KING COUNTY SHE, RIFF'S
OFFICE
/I
Dana Ralph, Mayor Z ?Mtz"i jo riaflecIiT, Slieriff
Date
229:7-/
Date
Page 6 of 6 June 26, 2021
A
Page: 1
Verification Request
Agency: King County WA Sheriffs Office Administrator: King County Sheriffs Office RSCPhone: (206)263-2120 Date: 611612W6
Offender information
Naine test, test
POB
DOB 01101/1990
Sex
Race
Height
Weight
Risk
Comm,
Age
Orient
Nat.
Hair
Eyes
2s
No Selection
Registration 11
SSN
Alt Reg #
Drv. LIc,lState
FBI
State ID
Last Verified:
2353765
Date
Offender Photo
Active Officer Alert
LOOK HERE FOR OFFICER SAFETY INFORMATION
Employment/school
Name Address Supervisor Phone
Residence (Sold - Primary Home Address)
Street
Alias
Phone (Bold -Primary Contact Numbers) ( 5carsFratfoos
Number Type Description Location Type Description
Vehicle
Make Model Color'Year License State VIN Comments
Offense
Date RS Code/Description Convicted Released Case it Crime Details
hereby attest, under penalties of perjury, that any and all information contained hero is
current and accurate on this day of 20
Offender Signature:
Officer Signature: Date:
Produced by OlfenderWatch-vxnv.walchsyslems,com
REGISTERED SEX OFFENDER ADDRESS VERIFICATION
Exhibit B
OFFICER CONTACT WORKSHEET
OFFENDER DETAILS:
OFFENDER'S NAME:
DOB:
ADDRESS:
CITY/STATEIZIP:
OFFENDER PHONE:
ZIP CODE.:
EMPLOYER:
WORKPHONE:
OFFENDER LEVEL EF KNOWN:
FORM OF ID:
DATE & TIME OF CONTACTS: *SEE KEY BELOW FOR CODING
SATE /'RESULT-
DATE/ RESULT:
TDdF--.
TB4E:
DATE l SULT:
—5A—TE1 RESULT:
TEOE:
TBIE:
11
lkvjr.11ilm
REPORTING PARTY INFORMATION:
DOB:
CrrY/21P:
.NDER: NONE KNOWN RELATION:
1 = OFFENDER MOVED 5 = HOUSE "FOR SALE 9 = TOOK STATEMENT
2 = BADADDRESS 6 = ARRESTED
3 = NOT 14-ONIE
REGISTERED SEX OE I ATI N
Exhibit BOFFICER CONTACT WORKSHEET
OFFENDER DETAILS:
O E E ECG E. AGENCY:
F,XMBIT C
Date Agency/Officer Incident number
Witness Statement — Failure to Register
Suspect's Name:
Suspect's Last Registered Address:
Witness' Name:
Witness's Home Address:
Witness' Home Phone Number Cell: Other:
How do they know the suspect {please be as detailed as possible}
*If suspect rented an apartment or a room from the witness, please have them provide a copy of
any documentations to this effect and any documentations the suspect moved out.
Did the witness ever see the suspect at his/her last registered address?
How often would they see him/her there?
When clad the witness start seeing him/her there?.
When did they stop
Why did the suspect stop staying at the address?
Did the suspect keep any personal belongings there?
In general, when is the last time they saw the suspect ?
Do they know where the suspect moved to or their current whereabouts?
Can they provide the names and contact information of any other witnesses who would have seen
the suspect staying at his/her last registered address?
Is the witness willing to assist in prosecution?
Under penalty of perjury of the laws of the State of Washington, I certify that the foregoing is
true and correct,
Witness' Signature date
From:Wood, Sara
To:City Clerk
Cc:King, Jalene
Subject:FW: RSO Grant
Date:Thursday, August 26, 2021 9:02:37 AM
Please see KCSO’s email below. Can we continue to use the contract that’s already fully signed even
though it says “amended” on the top? It was a mistake.
From: Keller, Tina <Tina.Keller@kingcounty.gov>
Sent: Thursday, August 26, 2021 9:01 AM
To: Wood, Sara <SWood@kentwa.gov>; Richardson, Andy <ABRichardson@kentwa.gov>; Lewis, Joe
<Joe.Lewis@kingcounty.gov>
Cc: White, Cindy <CWhite@kentwa.gov>; Douglas, Debra <DDouglas@kentwa.gov>; Wilson, Travis
<TWilson@kentwa.gov>; Koehler, Dan <DKoehler@kentwa.gov>
Subject: RE: RSO Grant
EXTERNAL EMAIL
Hi Sara,
I apologize. That is an error on my part. I sent you the template which we used last year and it did
have the word ‘Amended’ on it. Would you require a new contract at this point?
Thank you,
Tina Keller
Project/Program Manager II
King County Sheriff's Office
Registered Sex Offender Unit
500 Fourth Avenue, Suite 200
Seattle, WA 98104
M/S ADM-SO-0200
( 206/263-2122
7 206/205-3382
tina.keller@kingcounty.gov
CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may
contain confidential and privileged information for the use of the designated
recipients named above. If you have received this communication in error, any
further disclosure, dissemination, distribution, or copying of it or its contents is
prohibited by federal or state law. Please notify me immediately by email or
telephone at (206) 263-2122, and destroy all copies of this communication and any
attachments. This e-mail is subject to public disclosure. Thank you.
From: Wood, Sara <SWood@kentwa.gov>
Sent: Thursday, August 26, 2021 8:52 AM
To: Keller, Tina <Tina.Keller@kingcounty.gov>; Richardson, Andy <ABRichardson@kentwa.gov>
Cc: White, Cindy <CWhite@kentwa.gov>; Douglas, Debra <DDouglas@kentwa.gov>; Wilson, Travis
<twilson@kentwa.gov>; Koehler, Dan <DKoehler@kentwa.gov>
Subject: RE: RSO Grant
[EXTERNAL Email Notice! ] External communication is important to us. Be cautious of
phishing attempts. Do not click or open suspicious links or attachments.
Hi Tina,
Our City Clerk is pointing out that this new agreement says “amended” at the top…is that a typo? I
know we amended our 2020-2021 grant to reduce the funds. This 2021-2022 agreement is a new
grant though so they are pushing back a bit with the “amended” language. Thoughts on that?
Sara
From: Keller, Tina <Tina.Keller@kingcounty.gov>
Sent: Wednesday, August 25, 2021 3:34 PM
To: Wood, Sara <SWood@kentwa.gov>; Richardson, Andy <ABRichardson@kentwa.gov>
Cc: White, Cindy <CWhite@kentwa.gov>; Douglas, Debra <DDouglas@kentwa.gov>; Wilson, Travis
<TWilson@kentwa.gov>; Koehler, Dan <DKoehler@kentwa.gov>
Subject: RE: RSO Grant
EXTERNAL EMAIL
Hi Sara,
Here is the fully signed CRA for the 2021-2022 Registered Sex Offender Address Verification Grant.
I will be mailing the hard copy to you but hopefully with this fully signed copy, you can begin
working.
Thank you,
Tina Keller
Project/Program Manager II
King County Sheriff's Office
Registered Sex Offender Unit
500 Fourth Avenue, Suite 200
Seattle, WA 98104
M/S ADM-SO-0200
( 206/263-2122
7 206/205-3382
tina.keller@kingcounty.gov
CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may
contain confidential and privileged information for the use of the designated
recipients named above. If you have received this communication in error, any
further disclosure, dissemination, distribution, or copying of it or its contents is
prohibited by federal or state law. Please notify me immediately by email or
telephone at (206) 263-2122, and destroy all copies of this communication and any
attachments. This e-mail is subject to public disclosure. Thank you.
From: Wood, Sara <SWood@kentwa.gov>
Sent: Thursday, August 19, 2021 9:06 AM
To: Richardson, Andy <ABRichardson@kentwa.gov>; Keller, Tina <Tina.Keller@kingcounty.gov>
Cc: White, Cindy <CWhite@kentwa.gov>; Douglas, Debra <DDouglas@kentwa.gov>
Subject: RE: RSO Grant
[EXTERNAL Email Notice! ] External communication is important to us. Be cautious of
phishing attempts. Do not click or open suspicious links or attachments.
Tina – is there any way you can mail these documents to Kent PD, attention me? I am the one who
routes the grants for our department for necessary signatures.
We can’t do any of the work until we have a fully signed/executed contract with the Sheriff’s
signature too so we will wait for that to come our way.
Also, per our fiscal/procurement policies, Kent can have the Chief sign any of these grants. Does
KCSO need the Mayor to sign them? Just trying to expedite the process here on our end.
Thank you!!
Sara
From: Richardson, Andy <ABRichardson@kentwa.gov>
Sent: Thursday, August 19, 2021 9:04 AM
To: Keller, Tina <Tina.Keller@kingcounty.gov>
Cc: Wood, Sara <SWood@kentwa.gov>; White, Cindy <CWhite@kentwa.gov>
Subject: FW: RSO Grant
Got it, thank you! I will forward this to Sara and Cindy just for their records.
Thanks Tina!
A. Richardson, Detective
Investigations Unit | Police Department
From: Keller, Tina <Tina.Keller@kingcounty.gov>
Sent: Thursday, August 19, 2021 8:59 AM
To: Richardson, Andy <ABRichardson@kentwa.gov>
Subject: RE: RSO Grant
EXTERNAL EMAIL
Hi Andy,
Yes, I grabbed it off of my Grand Administrator’s desk on Monday (he’s been out for a while). I sent
it over to Sheriff’s Office to be signed.
She said she signed and sent to me. Hard copies are on my desk apparently. I’m not back into office
until 8/23. I will mail the hard copies to Mayor on that day.
I’ve attached digital copy.
Thank you,
Tina Keller
Project/Program Manager II
King County Sheriff's Office
Registered Sex Offender Unit
500 Fourth Avenue, Suite 200
Seattle, WA 98104
M/S ADM-SO-0200
( 206/263-2122
7 206/205-3382
tina.keller@kingcounty.gov
CONFIDENTIALITY NOTICE: This e-mail communication and any attachments may
contain confidential and privileged information for the use of the designated
recipients named above. If you have received this communication in error, any
further disclosure, dissemination, distribution, or copying of it or its contents is
prohibited by federal or state law. Please notify me immediately by email or
telephone at (206) 263-2122, and destroy all copies of this communication and any
attachments. This e-mail is subject to public disclosure. Thank you.
From: Richardson, Andy <ABRichardson@kentwa.gov>
Sent: Thursday, August 19, 2021 8:52 AM
To: Keller, Tina <Tina.Keller@kingcounty.gov>
Subject: RSO Grant
[EXTERNAL Email Notice! ] External communication is important to us. Be cautious of
phishing attempts. Do not click or open suspicious links or attachments.
Good morning Tina!
I was just speaking with Cindy White and Sara Wood here at KPD. Sounds like
the signed contract for RSO grant funds was sent back to KCSO for their final
signing and we are waiting to hear back. Does that match up with what you
know? Thank you!
-Andy
A. Richardson, Detective
Investigations Unit | Police Department220 Fourth Avenue South, Kent, WA 98032
Direct Line 253-856-5938 | Fax 253-856-6800
abrichardson@kentwa.gov
CITY OF KENT, WASHINGTON
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