HomeMy WebLinkAboutCAG2021-370 - Original - Puget Sound Energy - Lake Fenwick Aerator Transformer Upgrade - 08/23/2021ApprovalOriginator:Department:
Date Sent:Date Required:
Authorized to Sign:
Director or Designee Mayor
Date of Council Approval:
Grant? Yes No
Type:Review/Signatures/RoutingDate Received by City Attorney:
Comments:
Date Routed to the Mayor’s Office:
Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category:
Vendor Number:Sub-Category:
Project Name:
Project Details:
Agreement Amount:
Start Date:
Basis for Selection of Contractor:
Termination Date:
Local Business? Yes No*
Business License Verification: Yes In-Process Exempt (KCC 5.01.045)
If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace.
Notice required prior to disclosure?
Yes No
Contract Number:
Agreement Routing Form
For Approvals, Signatures and Records Management
This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms.
(Print on pink or cherry colored paper)
Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20
Budget Account Number:
Budget? Yes No
Dir Asst:
Sup/Mgr:
Dir/Dep:
rev. 200821
FOR CITY OF KENT OFFICIAL USE ONLY
(Optional)
* Memo to Mayor must be attached
COMMERCIAL ELECTRIC FACILITIES CONTRACT
Contract is subject to
revision after 90 days
Summary of Charges:
Date
Customer Initials:
PSE WORKORDER NO.
CUSTOMER (OWNER) NAME CO-OWNER NAME (IF APPLICABLE)
SERVICE ADDRESS CITY STATE ZIP
BILLING ADDRESS CITY STATE ZIP
PHONE EMAIL
Customer Initials
Brief Description of Work:
Construction Costs:
Transformation Charges:
Less Applicable Margin Allowance:
Sub-Total (Potential Refundable Costs):
Permitting Fees*:
Relocation/Removal of Existing Facilities:
Other Non-Refundable Construction Charges:
Sub-Total (Non-Refundable Costs):
Total Amount to be Billed Under This Contract:
Brief Description of Other Costs:
Secondary Service Type (480 Voltage or Below) Cost w/Schedule 87 tax effect
Single wire run to handhole or transformer $638.05
Each additional run of wire(per circuits) $147.07
Each additional trip beyond 1st trip due to customer requirements $436.79 per trip
Hourly rate for additional engineering $190.20
Underground Temporary Service Charge $203.00
Overhead Temporary Service Charge $295.00
Overhead Permanent Service Charge $984.16
By signing this contract you are authorizing PSE to continue with all the needed elements to complete your project. Upon
receipt of a signed contract, PSE will bill you for the amount indicated on the “Total Amount to Be Billed Under This
Contract” line. The bill will sent to the billing address listed on this contract. PSE requires payment of these line extension
charges prior to scheduling construction. Payments can be made via pse.com (fees may apply), by mail, or at a PSE Pay
Station. Delaying payment may result in a construction delay for your project. Customer requested changes in the scope
of the project may result in additional charges, and/or delays to your project.
*If the above Permitting Fees are associated with service work only, those costs will be billed with the applicable service
charges below after the service is energized.
SECONDARY SERVICE CHARGES (PERMANENT AND TEMPORARY) ARE NOT INCLUDED IN THE SUMMARY OF CHARGES ABOVE
Any applicable Secondary Service Type charges listed below will be billed after your service line installation, based on the actual work
performed. Base Costs, in the table below, include Schedule 87 tax and are current costs effective 3/1/2021. These charges also do not
include permitting fees, trenching and other excavation related work that is your responsibility. The Secondary Service Type charges from the
list below that apply to your project will be invoiced on a second bill.
Signature:Name:Title:Date:
WA
$
$
$
$
$
$
$
$
$
DocuSign Envelope ID: C277E3ED-B850-4EE2-884B-6D08C520833C
32,609.84
105094943
Kent400 W Gowe St.
2,905.35
mayor@kentwa.gov
1,275.05
29,704.49
0
1,630.30
26015 Lake Fenwick Road
Dana Ralph
Overhead transformer bank upgrade and connect
commercial service.
WA
253-856-5200
City of Kent
98032
0
Kent
7,767.58
Permanent service charges are not included in this contract
and to be billed at a later date. See below.
7/6/21
21,936.91
98032
Dana Ralph Mayor
DR
DR
08/23/2021
TERMS AND CONDITIONS
PROJECT INFORMATION
1.The PSE drawing shows the proposed scope of your project including the location of permanent, above ground
electrical facilities required to provide electrical service to your project. Fault current information for transformers
associated with your project is noted on the work sketch drawing. Please review this drawing as soon as possible
to ensure there are no unforeseen conflicts between PSE’s design and your project. If you determine there are
conflicts or if you identify a discrepancy while reviewing the drawing for your project, please contact me at the
number below. This is attached as Exhibit A.
2.Additional construction-related information and information on metering and service entrance requirements
areprovided in PSE’s Electric Service handbook for commercial projects. If you would like a copy of the
handbook please contact me at the number below. It is your responsibility to provide your project manager, site
superintendent, and/or subcontractors with any relevant information from this correspondence that apply to their
work in support of your project.
3.The Excavation Requirements & Final Grade Certification must be signed by the project owner or designee and
returned to me along with a signed copy of this contract. This is attached as Exhibit B.
4.Transformers have been sized for diversified commercial loads only, and shall not be used for high load factor
(continuous) temporary power uses, such as electric heaters for dry-out. Fault currents for non- residential
transformers in your project are noted on the attached PSE design drawing. Please notify the PSE representative
listed on this contract immediately if you believe there are conflicts between this design and your project. It is
your responsibility to provide your project manager, site superintendent, and subcontractors with any information
from this correspondence and it’s attachments that apply to their work.
POTENTIAL REFUNDS
Margin Allowance:
If PSE has not provided a Margin Allowance or if your Margin Allowance exceeds $75,000, PSE agrees to
calculate and refund the Margin Allowance, subject to Schedule 85, up to two (2) years after the line extension
is energized. Customers are responsible for making the refund request.
DIM Refund:
Other refunds associated with the line extension charge may be available if additional permanent service hook-ups
are made to your line extension. These service hook-ups must be made within five (5) years of the date on which
your project is initially energized Customers are responsible for making all refund requests. A refund may be
requested one (1) time within six (6) years of the date on which your line extension is initially energized. It is the
customer’s responsibility to make the refund request. Your refund request should be directed to PSE’s Customer
Accounting Coordinators at Schedule85refundrequests@pse.com.
RATE SCHEDULE 85
All terms and conditions, costs, and refunds are in accordance with PSE’s Rate Schedule 85, and any
discrepancies between this contract and the Rate Schedule will be resolved in favor of the Rate Schedule. Rate
Schedule 85 contains more detailed information covering costs, refunds, rights, and obligations than is reflected in
this contract. The entirety of Rate Schedule 85 can be viewed at PSE’s website www.pse.com.
This cost information is valid for 90 days from the date of this contract. Should we receive your contract after this
period, the costs will be subject to changes.
The amount noted on this contract is an estimated cost; however PSE’s Schedule 85 line extension tariff requires
customers to pay the actual cost of construction. PSE will determine the actual cost of the job once construction is
complete. If the actual cost of the job is more than 10% above or below the estimated cost, an additional billing or
refund will result to account for the difference.
5.The requirements for trenching by customers on public right-of-ways and/or on Puget Sound Energy easements
must be signed by the project owner or designee and returned along with a signed copy of this contract. This is
attached as Exhibit C.
DocuSign Envelope ID: C277E3ED-B850-4EE2-884B-6D08C520833C
REQUIREMENTS FOR TRENCHING BY CUSTOMERS ON PUBLIC RIGHT-OF-WAYS AND/OR ON PUGET
SOUND ENERGY, INC. EASEMENTS
The following outlines most local governmental guidelines and company standards for trenching on a public right-of-way
or Puget Sound Energy, Inc. (PSE) easement. Any trenching performed by the customer, or their contractor, under a PSE
permit or easement must comply with these requirements.
1.All trench construction must be performed by a Washington State licensed and bonded contractor.
2.Trench excavation, backfill, restoration, and facility placement must be coordinated with a PSE designated
representative, and receive on-site approval by that representative, and local jurisdiction.
3.Right-of-way easement trenching and backfill must be performed during normal business hours, Monday through
Friday. Same day excavation and backfill is required for all trenching. Job start notification to the local jurisdiction
is the responsibility of Potelco, Inc. Customer shall notify Potelco Project Manager three working days prior to
trenching. Penalties for failure to comply with this requirement will be borne by the customer.
4.If the job scope requires excavation beyond a single day, fencing and barricading must be installed around utility
facilities exposed above the trench, if allowed, must be in accordance with local regulatory requirements.
5.PSE, all participating utilities, and One-Call Locate, must be notified a minimum of 72 hours in advance of the
date and time for right-of-way trenching and facility placement. The One-Call Locate number is 1-800-424-5555.
State law requires locating service notification.
6.Excavated material must remain clear of the roadway whenever possible. Excavation material, spoils, and debris
shall be removed off-site each day, in accordance with local regulatory requirements. All erosion control
requirements in accordance with local regulatory requirements are the responsibility of the customer.
7.Material excavated from the shoulder of the right-of-way shall be properly disposed, and replaced with select
backfill material in accordance with local regulatory requirements.
8.Proper compaction is required to comply with local regulatory specifications. If the permit requires compaction
testing, the cost of said testing is the responsibility of the customer.
9.All permit requirements, traffic control plans, traffic control and flagging shall meet local regulatory specifications
and satisfaction.
10.In the event of failure to abide by the above requirements, PSE reserves the right, at its sole discretion, to assume
trenching. In the event of delays due to equipment failure, PSE may assume trenching to meet regulatory and
joint construction requirements. The customer is responsible for all trenching costs, and will reimburse the
company for costs should PSE perform the trenching.
11.The customer agrees to indemnify, defend and hold harmless PSE from all liability (including reasonable
attorneys' fees) arising out of, or in connection with, the above mentioned trenching activities.
I AGREE TO ADHERE TO THE ABOVE CONDITIONS
Customer Initials:
Customer Initials:
Signature:Name:Title:Date:
Work Order Number: Service Address:
DocuSign Envelope ID: C277E3ED-B850-4EE2-884B-6D08C520833C
Kent26015 Lake Fenwick Road 10509494398032
Dana Ralph Mayor
DR
DR
08/23/2021
PSE ELECTRICAL FACILITIESEXCAVATION REQUIREMENTS AND FINAL GRADE CERTIFICATION
1.
This document is an agreement between Puget Sound Energy (PSE) and the Owner/Developer (Developer) who isproviding excavation for the installation of PSE's facilities. This document does not provide an easement for operatingrights. If PSE determines that a recordable easement on the Developer's property or other property is necessary, it shall bethe Developer's responsibility to obtain such easements in a form acceptable to PSE prior to construction.
PURPOSE
Developer is responsible for acquiring utility locates by calling One-Call, 1-800-424-5555 at least 48 hours (two fullworking week days) prior to digging. The excavation must meet the requirements of the Washington AdministrativeCode and Safety Standards.
Developer shall call the PSE contact person noted below for trench and route approval prior to starting excavation.
The electrical primary trench shall be excavated to provide a minimum of 36 inches of facility coverage, to a maximum trench depth of 48 inches. The electric service trench shall be excavated to provide a minimum of 24 inches of facility coverage, to a maximum trench depth of 36 inches. A 12 inch horizontal separation is required between PSE electrical facilities and other utilities within a joint trench.
All back fill must be free of sharp objects and construction debris. Developer shall provide and install sand bedding andshading for electrical facility protection as directed by PSE's contact person. Developer is responsible for any damagescaused by improper backfill or compaction.
Developer agrees to maintain a minimum of 2 feet of horizontal clearance between PSE conduit, pipe or conductors andany foundation on Developer's property.
The vault excavation shall be dug to the dimensions noted on the attached work sketch. Vault holes shall have a solidlevel bottom with a 6 inch deep layer of crushed rock bedding.
Developer shall provide the excavation for PSE electrical facilities within the designed location. Developer shall identifyand provide final grade,property lines, and utility easements prior to installation of PSE's electrical facilities.
Developer will be financially liable for the relocation of PSE's facilities which are inadequately covered, located outsidethe area where PSE has adequate operating rights, improperly graded inhibiting standard access and/or any damagesresulting from dig-ins due to changes or variations in grade that are made after the installation of PSE's facilities.
EXCAVATION REQUIREMENTS
The requirements and conditions outlined below apply when you provide the excavation for PSE's electrical facilities as acondition of receiving electrical service for your project. If you need additional information, please call the PSE contactperson listed below.
2.
3.
4.
5.
2806 08/15
6.
FINAL GRADE CERTIFICATION
By my signing below, I certify that the electrical facilities work area shall be at final grade prior to excavation. I assume full
responsibility for my excavation work and the resulting location of these facilities. I also agree to indemnify, defend, and hold
harmless Puget Sound Energy from all liability arising out of, or in connection with my work, including but not limited to all
claims, losses, damages, and expenses, including reasonable attorney's fees, which result from my failure to excavate
within easement areas or rights-of-way, or from digging without adequate rights on adjoining properties.
7.
8.
Work Order Number: Service Address:
Signature:Name:Title:Date:
DocuSign Envelope ID: C277E3ED-B850-4EE2-884B-6D08C520833C
9803226015 Lake Fenwick Road 105094943Kent
Dana Ralph Mayor 08/23/2021