HomeMy WebLinkAboutCAG2019-320 - Change Order - #12 - Calytera US, Inc. - Amanda Permitting System Phase 2 - 03/10/2021
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CALYTERA PROJECT CHANGE REQUEST
Client City of Kent
Project Name City of Kent – Permitting System - Phase 2
Change requested by: City of Kent
Project Manager: Derek McConnery – Calytera Project Manager
Change Request # CO-12 (Phase 2)
Urgency: High Date February 11th, 2021
Change Request Identification
Change Title Citizen Portal – Multiple People
Change Request Details
Description The City of Kent has requested to allow the Citizen Portal the ability to add
multiple people records to during the application process. To allow for this
capability, Vision33 is recommending the following changes to the Amanda
Back-Office configuration, which is already completed.
Scope of work:
• Analysis
• Create new info codes.
• Defaulting new folder info codes on a folder and enabling the web
flags
o NOTE: Not all (22) folders will have these info codes and the
info codes defaulted on a folder may differ between folder
types.
• Add Info Validation procedure
• Testing validation in Step 3.
For additional details please see Appendix A: Detailed Change Description.
Justification The requirement for back office changes was identified after the sign-off of
the Amanda Folder requirements.
Priority Medium
Evaluation
Cost This change will cost $2,688.00.
This cost will be added to the value of Milestone 15 Portal Deployed and QA.
The value of that milestone will now be $15,288.00
Schedule There is no impact to the project schedule because of this change order
specifically.
Risk There is no risk introduced by this change order.
Alternatives and
recommendation
n/a
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CALYTERA PROJECT CHANGE REQUEST
Implementation Options
N/A
Decision
Approved
Denied
Place on Hold
Rationale: (if denied or on hold)
Cl:
(by signing this form, the client authorizes Calytera to engage Vision33 to implement the changes
identified in this Change Order):
Section 1: To be completed by the Client
Name (Print):
Matt Gilbert
Title:
Deputy Director, ECD
Signature:
Date:
March 10, 2021
Appendix A: Detailed Change Description.
• Back office configuration amendment
1. NEW Folder Info’s will be added to each folder so they can be exposed to the Citizen
Portal where the folder can have multiple people records:
• Owner Name
• Owner Email Address
• Owner Phone
• Applicant Name
• Applicant Email Address
• Applicant Phone
• Contractor Name
• Contractor Email Address
• Contractor Phone Number
• Architect Name
• Architect Email Address
• Architect Phone
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CALYTERA PROJECT CHANGE REQUEST
• Engineer Name
• Engineer Email Address
• Engineer Phone
• OTHERS TBD
NOTE: City of Kent to advise which people types should be required on EACH
folder
• SET Amanda Back Office Folder Info web flags to Yes on ‘Apply for
Permit’
2. ADD to Info Validation procedure the following logic:
• Update folder people
• If FolderInfo ‘Owner Email Address’ = People.Email then add PeopleRSN to
FolderPeople and set FolderPeople.PeopleCode = ‘25’ (Owner)
• If FolderInfo ‘Applicant Email Address’ = People.Email then add PeopleRSN
to FolderPeople and set FolderPeople.PeopleCode = ‘20’ (Applicant)
• If FolderInfo ‘Contractor Email Address’ = People.Email then add PeopleRSN
to FolderPeople and set FolderPeople.PeopleCode = ‘30’ (Contractor)
• If FolderInfo ‘Architect Email Address’ = People.Email then add PeopleRSN
to FolderPeople and set FolderPeople.PeopleCode = ‘35’ (Architect)
• If FolderInfo ‘Engineer Email Address’ = People.Email then add PeopleRSN to
FolderPeople and set FolderPeople.PeopleCode = ‘45’ (Engineer)
• NOTE: If folder info email address(es) do not have a matching people.email
address THEN no update will be made to the folder people tab
• ADD attempt procedure validation to the ‘Completeness Check’
process:
• IF required folder people are not listed through error to
staff to manually add folder people (owner, applicant,
contractor, architect, engineer, etc)
3. IF Amanda Back Office Folder Info web flags ‘Apply for Permit’ are set to YES then
they will automatically be required in the existing step 3 (below) of the portal
application process
o NOTE: This process would not provide a solution IF a people record needs to
change at some time during the permit life cycle.