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HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 06/05/2018Kent City Council Workshop Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 Date: June 5,2018Time: 5 p.m. Place: Council Chambers East/West Attending: Mayor Dana Ralph Bill Boyce, Council President Brenda Fincher, Councilmember Satwinder Kaur, Councilmember Dennis Higgins, Councilmember Les Thomas, Councilmember - Present for l't half of workshop Toni Troutner, Councilmember Council President Boyce opened the meeting at 5:02 p.m Agenda¡ Utilities Update - Sewer and Storm Dave Brock, Deputy Director of Public Works Operations, Tony Mann, Acting Drainage Supervisor, Rob Lovell, Sewer and TV/PS Supervisor, Chris Couvillion, Storm Drainage Supervisor, and Jens Vincent, Acting Utility Manager, provided information regarding storm water ditch maintenance, including: biofiltration, ditch maintenance service requests, common ditch issues, and the use of the GIS collector application to monitor and prioritize maintenance. During the past 3 months, almost 90%o of the ditches have been inventoried. Storm Water assessment will take place in the Panther Lake and Kent West Hill area. After the assessment is complete, maintenance work will begin. Staff advised that acquiring an additional l0-yard dump truck, at a cost of approximately $275,000, would make their maintenance work more efficient and save on related maintenance costs. Staff reviewed Best Management Practices to effectively maintain 120 miles of open conveyance ditches within the City of Kent. Council suggested installing "Do Not Litter" signs and increasing social media regarding fines associated with littering. Couvillion provided details regarding the City's storm water detention ponds and the assessment checklist utilized. The storm vegetation crew maintains the ponds and plan on maintaining 7 ponds in 2018. Some work will be done by City staff and challenging work will be contracted out. Couvillion then provided details on work that will be done to remove vegetation and sediment. Lovell provided information on storm water outfalls - just over 4,000 throughout the City. Inspecting and maintaining outfalls prevents erosion and blockages. There are over 19,000 storm catch basins throughout the City. Page 1 of 3 Kent City Council Workshop Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 The TV truck is used to inspect storm water pipes and staff calculates the pipe condition and gives it a rating. Staff hopes to get through the entire storm system every 6-8 years. During 20L8, staff will focus on the valley. Staff reviewed pipe age throughout City and provided examples of pipe fail issues. Couvillion presented information on the 2Ot9 Pavement Preservation. Staff will make pipe repairs prior to replacing pavement. Spot repairs will consist of cutting out sections of pipe and replacing with same type of pipe. Line replacement is done when a large section of pipe is damaged. Staff provided information regarding the City's storm water vactor site maintenance and the challenges with an increase in contaminated materials. Staff is working with City engineers to expand the footprint of the current vactor site. The City contracts with Waste Management to dispose of excess dirt and materials. Council expressed their appreciation of Public Works staff and suggested they challenge the leadership and request equipment that have a cost-benefit, from a LEAN prospective, that will build capacity and make their jobs easier. Intelligent Transportation System Kelly Peterson, Transportation Manager, and Catherine Crook, GIS Supervisor, gave a presentation on Intelligent Transportation Systems. Story Map technology, a type of PowerPoint, that is powered on the back end by data, was utilized during the presentation. Intelligent Transportation Systems are applications that provide an innovative approach to how transportation and traffic are handled on a large scale. These smart technologies include wireless communications, car navigation, traffic signal regulation, and more. Smart Cities are our future for communications, commerce, and growth Peterson reviewed the traffic signal system inventory, maintenance and repair, the aging system and related repair costs. Peterson provided details regarding the regional growth and current projects that included Marquee on Meeker, the Naden Site, the Midway sub area plan, the Federal Way Link Extension, and the SR 509 Gateway extension of Veteran's Drive. Peterson advised that of the 120 traffic signals, 72 have antique controllers that need to be upgraded to new controllers and fiber inter-connects. The Panther Lake signals are not currently connected to the City's signal system. Page 2 of 3 Kent City Council Workshop Minutes June 5, 2018 Kent, Washington Approved June, 19 2018 Peterson provided a review of the proposed camera locations and advised that data collection is important to have information to improve safety and prioritize projects. Transportation grants are starting to require data to apply for grants. The City needs to have a safety program in place to be ready during next grant cycle. Crook provided information regarding Car Play and the Google and Waze traffic routing applications. City governments can use the Waze data to reduce traffic with strategic and informed management of traffic data through the Connected Citizen Program. This will require an agreement for data sharing. Crook advised thatthe City will create data-driven maps with the use of the data that is collected. Douglas County Colorado's map was displayed as an example. Crook advised that the reason it matters to have data-driven maps is so that the City can have access to accurate data to improved road safety, improve security, optimize the performance of existing infrastructure, have smart parking solutions, and better route information. In looking forward, the City needs to update Canyon Drive with Interconnect Controllers, connect the Panther Lake area traffic controllers to the City's system, and create an Intelligent Transportation Systems Plan. Council inquired about details relating to an agreement with Waze and that the City should notify Waze what streets should be removed from their map routing system to avoid commercial traffic on residential streets. Having an online mapping system would allow downloads of roads, sewer lines, catch basins, and road center lines. Staff hopes to implement a mapping system in August. Mayor Ralph indicated Kent is a big city and needs to start acting like one. Mayor Ralph is excited over this technology and data and how it will create efficiencies for everyone. The meeting concluded at :33 p.m. t , Kimberley City Clerk June 5, 2018 Komoto Page 3 of 3