HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 04/17/2018Kent City Council Workshop
Mínutes
April 17, 2018
Kent, Washington
Approved May 1, 2018
Date: April t7, 2018Time: 5 p.m.
Place: Council Chambers East/West
Attending: Mayor Dana Ralph
Bill Boyce, Council President
Brenda Fincher, Councilmember - Absent
Satwinder Kaur, Councilmember
Dennis Higgins, Councilmember
Les Thomas, Councilmember
Toni Troutner, Councilmember
Council President Boyce opened the meeting at 5:03 p.m.
Agenda:
Council Chambers Renovation Update
Derek Matheson, Chief Administrative Officer, gave a brief overview of the council
chambers renovation project. The council approved $100,000 in the 20t7-2OL8
mid-biennium budget adjustment for chambers renovations. Revisions will improve
the functionality to host regional meetings, improve the aesthetics to make
consistent with the recent technology updates, and for economic development - to
help present Kent as a sophisticated city.
Alex Ackley, Facilities Superintendent, advised that the city hired Broderick
Architects for preliminary designs. Alex detailed the proposed revisions to the walls,
dais, removal of the benches, and new security measures.
Discussion took place regarding decommissioning the existing artwork and the
potential to display the city's mission and vision, and values on the walls.
Alex advised of the timeline - currently at 30o/o design phase and anticipate work to
begin in mid-summer.
YMCA Update
Julie Parascondola, Director of Parks, Recreation and Community Services, advised
that Nathan Phillips Regional Vice President of the YMCA will be available tonight to
provide additional responses.
Parascondola reviewed the project summary that included the
agreement/partnership development, master plan/SEPA, and formal city councilpublic updates. Details regarding the land conveyance included surplus
consideration, dates appraisals completed, consideration for land and property use
rights are linked to community benefits, and property conversions with King County
and the Recreation Conservation Office.
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Kent City Council Workshop
Minutes
April L7, 2018
Kent, Washington
Approved May 1, 2018
The City/YMCA need to finalize five documents: the Conveyance Agreement,
Ground Lease, Project Lease, Project Development Agreement, and the Operating
Agreement.
The items still pending; need to be finalized priorto signing lease agreements: final
project design; final project budget; final construction schedule; final schedule of
monthly lease/rent payments; insurance review; and all agreements and exhibits.
The following items are under development: establishment of a temporary dog park
at the East Hill Shops site; finalize the agreement with Kent United Methodist
Church for overflow usage of their west parking lot for YMCA and park; work with
city's Communications division to create a public communications plan; actively
update Aquatics Management Group; and once agreements are signed, develop a
dissolution plan for the Kent Meridian pool.
Parascondola provided a design update where the City is the design lead and
reviewed renderings of the main entry, natatorium, fitness room, lobby, and an
external aerial.
Parascondola reviewed the project budget, including the total project budget, YMCA
project budget, and City total budget. Current total construction expenses are
estimated to be over budget $1.5 - $2 million and the YMCA is behind in fundraising
targets by $3-$3.5 million. Work continues to confirm all bids/costs and explore
cost saving opportunities.
The City shared with the YMCA that it is not willing to consider a reduced YMCA
facility footprint and the City has already provided a reduced alternative to frontage
expectations from the original approach.
Parascondola provided details regarding fundraising / New Market Tax Credits
The next steps include the May L, 2Ot8, YMCA board meeting, April-May, 2OL8
YMCA and City continue to refine and finalize design, cost and other project details,
June, 20L8, re-confirm New Market Tax Credit opportunities.
Council President Boyce indicated Kent is one of the most diverse cities in state and
that not building the YMCA would not be good because there is such a need for this
facility. The City has met its obligation and "No" is not an answer. Boyce expressed
his concerns about the status of this project.
Phillips advised that during the May 1, 2018 meeting is when the board will give a
notice to proceeded authorizing the project. The YMCA does not need 1000/o of
funding in place to proceed with groundbreaking but does need a pathway in place
to fill funding gap.
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Kent City Council Workshop
Minutes
April L7, 2018
Kent, Washington
Approved May 1, 2018
Mayor Ralph indicated the City and YMCA staff are working hard on this project,
including coming up with $1 million cost savings. Kent is diverse and there is
significant need for the YMCA. The facility we committed to our community needs to
get build.
Higgins expressed optimism and advised that we have come a long way already
and are not going to stop now. Higgins expressed a desire to convey the
fundraising message to key businesses.
The meeting conclude d at 5:3 p.m.
0
Kimberl ey A. Komoto
City Clerk
April L7, 2018
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