HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 10/06/2018Kent City Council Special Workshop
Minutes
October 6, 2018
Kent, Washington
Date:
Time:
Place:
Attending:
Approved October 16, 2018
October 6, 2018
8 a.m.
Council Chambers East/West
Dana Ralph, Mayor
Bill Boyce, Council President
Brenda Fincher, Councilmember
Dennis Higgins, Councilmember
Satwinder Kaur, Councilmember
Marli Larimer, Councilmember
Toni Troutner, Councilmember
Council President Boyce opened the meeting at 8:04 a.m.
Agenda:
2OL9-2O2O Biennial Budget Process
Aaron BeMiller, Finance Director, provided an overview of the Mayor's Proposed 2019-
20 Biennial Budget and distributed replacement pages (updates) to the 2OL9-20
Mayor's Proposed Budget. Replacement pages include 11-15,61,51, 52, L19, and
L20.
BeMiller provided a brief overview of the workshop agenda, the list of Councilmember
Larimer's questions, responses to those questions, and department presentation
materials.
PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT
Julie Parascondola, Parks, Recreation, and Community Services Director, provided
details regarding the Parks, Recreation & Community Services Department 2019-
2020 budget, including accomplishments, base operating budget, funding sources,
base operating services, shifts and reductions, unfunded needs. Parascondola
advised that there are no new appropriations that are requested for the 20L9-2O20
budget.
Councilmembers expressed their appreciation of Parascondola's detailed and
thorou gh presentation.
Parascondola responded to council's questions and will return to a future workshop
to provide information regarding the Green Kent Events and the role of volunteers in
those events, and information on the Green River Trail/Van Doren's project, including
the scope of project and why the City is contributing a large amount of funding
towards the project.
ADMINISTRATION DEPARTM ENT (Mayor's Office, including a
Communications Department, and the Clerk's Office)
Derek Matheson, Chief Administrative Officer, provided details regarding the
Administration Department's 20L9-2O budget, including accomplishments, base
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operating budget, funding sources, base operating services, reductions,
appropriations, and unfunded needs.
Boyce suggested the City evaluate all membership fees
Higgins advised he is proud of the Administration Department for the outstanding
improvements to communications.
Larimer received confirmation that the communications team is open to taking on
interns.
Matheson provided details regarding the timeline for the testing and implementation
of the body worn camera program.
PUBLTC WORKS DEPARTMENT
Tim LaPorte, Public Works Director, provided details regarding the Public Works
Depaftment's 2019-20 budget, including accomplishments, base operating budget,
funding sources, base operating services, reductions, new appropriations, and
unfunded needs.
BREAK 9:3O a.m. - 9:5O a.m.
MUNICIPAL COURT
Margaret Yetter, Court Administrator, provided details regarding the Municipal Court's2OI9-20 budget, including accomplishments, base operating budget, funding
sources, base operating services, reductions, new appropriations, and unfunded
needs.
Yetter advised that prior to the implementation of the red-light camera program, the
court will request and additional full-time employee to meet the staffing needs of
both the red-light and school zone traffic safety camera programs.
POLICE DEPARTMENT
Assistant Chief Hemmen provided details regarding the Police Department's 2019-20
budget, including accomplishments, base operating budget, funding sources, base
operating services, reductions, new appropriations, and unfunded needs.
Hemmen will return to a future workshop to provide information on the parking
enforcement full time employee and how much of the employment costs the City
expects to be recovered through parking fees.
LAW DEPARTMENT
Pat Fitzpatrick, City Attorney, provided details regarding the Law Department's Z}Lg-
20 budget, including accomplishments, base operating budget, funding sources, base
operating services, reductions, new appropriations, and unfunded needs.
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Kent, Washington
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BeMiller provided information to Councilmember Higgins regarding the volatility of
shifting costs to the criminal justice fund.
Councilmember Higgins expressed a desire to obtain more information on vacating
pre-existing marijuana convictions that would not be charged under current law.
Fitzpatrick provided information and responded to council's questions regarding the
prosecutor's role in providing assistance and resources to victims of domestic
violence.
Fitzpatrick indicated that the new full-time employee appropriation, that will come
out of the body worn camera fund, will not be filled until the need arises.
ECONOMIC AND COMMUNITY DEVELOPMENT DEPARTMENT
Kurt Hanson, Economic and Community Development Department Director, provided
details regarding the 2019-20 budget, including accomplishments, base operating
budget, funding sources, base operating services, reductions, new appropriations,
and unfunded needs.
Hanson provided responses to council's questions regarding code enforcement.
HUMAN RESOURCES DEPARTMENT
Marty Fisher, Human Resources Department Director, provided details regarding the
2Ot9-20 budget, including accomplishments, base operating budget, funding
sources, base operating services, reductions, new appropriations, and unfunded
needs.
BeMiller provided information on Kent's medical benefits and indicated they are
similar to surrounding jurisdictions.
BeMiller advised that Kent is self-insured and does not benefit from the Association
of Washington Cities benefit trust.
Fisher responded to Troutner's questions regarding the budgeted amount of funds
for supported employment and the current use of those funds.
Fincher suggested the city extend cultural community training to residents of Kent.
INFORMATION TECH NOLOGY DEPARTMENT
Mike Carrington, Information Technology Director, pr.ovided details regarding the
2OI9-20 budget, including accomplishments, base operating budget, funding
sources, base operating services, reductions, new appropriations, and unfunded
needs,
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FINANCE DEPARTMENT
Aaron BeMiller, Finance Director, provided details regarding the 2019-20 budget,
including accomplishments, base operating budget, funding sources, base operating
services, reductions, new appropriations, and unfunded needs.
BeMiller advised that the current staff member in the full-time employee position that
is being reduced has already accepted a positíon and will move to the Public Works
Department next week.
LUNCH BREAK FROM LL=44 A.M. - 12:23 P.M.
DEPARTMENT QUESTIONS Q &A
None
STGNTFICANT REVENUE/EXPENSE CHANGES
BeMiller walked the Council through the significant revenue and expense changes as
follows:
Page 39 and 107 - Details regarding redirecting where the funds are coming from to
pay for the fuel item upgrade. Originally from the Fleet Fund and is changing to the
Capital Resources fund.
Page 86 - Capital Improvement Program.
Parks projects in 2O2O include an allocation of 1.5 million from the Capital Resources
Fund.
Pages L24 & t26 - Sewerage Utility Fund is being separated from the Drainage Utility
Fund.
Page 34 - Details regarding the estimate impact of the Central Cost Allocation Plan
on the 2020 budget.
Revenue Changes:
Page 25 * Major revenue changes for the General Fund reserves - The increase in
the permit and plans review revenue is not a fee increase, it reflects an increase in
volume. BeMiller will provide a pie chart of all the components that went into
balancing the general fund in 202O in addition to how the tax percentages are
expected to shift over the next 5-10 years.
B&O change
Page 22 - In 2OI7 Council approved an increase to the square footage tax that was
dedicated to capital purposes. The 2019-20 Mayor's Proposed Budget allocates these
monies to parks capital projects. Another square footage tax increase ís proposed for
2O2O, with the additional revenues dedicated to general operations.
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Kent, Washington
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Matheson confirmed that a change to allow for increases to property tax in line with
inflation are being included in the City's legislative agenda.
BeMiller provided details regarding changes to the allocations of B&O taxes and the
elimination of the sunset provision.
CAPITAL PROGRAM
BeMiller reviewed capital projects, capital investments over the past decade; capital
additions for utilities, transportation, including B&O funded.
Capital additions for parks and accesso ShoWare Center, facilities, fleet, and
information technology.
BeMiller advised that the six-year view for the Capital Improvement Program begins
on page 74.
BeMiller advised that if the City receives county funds for the accesso ShoWare
Center, there will be a supplemental budget adjustment ordinance brought before
the Operations Committee and onto the full council.
oTHER rTEMS/WRAP UP
Council President Boyce indicated there will be a special workshop on October 9, 2018
at 5 p.m. and October 16,2018 will be reserved fora possible workshop.
Boyce expressed his appreciation for the tremendous amount of work done by
department directors, staff, the Mayor and Council.
Boyce requested the council members continue reviewing the budget and to be
prepared to bring any questions, concerns, or proposed changes to the October 9,
2018, special workshop.
The meeting concluded at :59 p.m.
û
Kimberley
City Clerk
Komoto
October 6, 2018
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