HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 11/08/2016Kent City Council Special Workshop Meeting
Minutes
November 8, 2016
Kent, Washington
The special workshop meeting was called to order at 4:40 P.M. by Council President
Boyce.
Councilmembers present: Berrios, Boyce, Budell, Fincher, Higgins (telephone
conferenced into meeting), Ralph and Thomas.
Aaron BeMiller, Finance Director, reviewed the materials presented to the Council for
today's workshop.
1. Questions &Requests Loa
Aaron BeMiller, Finance Director, provided detailed responses to the following
questions from the Council.ff
Q17: Revenue generated from building permits. Which revenues are being increased?
Aaron BeMiller explained the reports provided by the Economic and Community
Development Department.
Aaron will provide the Council with the budgeted amounts from 2015.
Q19: Clarify Lower Russell Road Levee coordinator shown in the budget for one full-
time benefitted employee.
Aaron BeMiller explained that this FTE can be eliminated due to the City hiring a
consultant to perform the work.
Q8: Follow up on street tree replacement and maintenance from B&O list.
Aaron BeMiller walked the Council through the flow chart provided to the Council that
detailed the current and proposed model of fund expenditures for the street tree
replacement and maintenance budget item.
Tim LaPorte and Garin Lee provided additional information regarding the need for
funding the street tree replacement and trails and gateway maintenance project.
Q18: City dollars available for street capital since 2010.
Aaron BeMiller walked the Council through the spreadsheet containing Street Capital
Funding City Funding Only from 2010 through the 2018 proposal.
2. Council President Budget Recommendations
Aaron BeMiller explained the following recommendations from Council President Boyce.
The councilmembers provided input regarding the following items and whether or not
to include them in the budget that will be before the Operations Committee.
• Kent Sister Cities ($5k) -add to budget
• Kent Historical Society ($30k) add to budget
• Human Services Administrative Assistant move 48% to CDBG ($38k) - adjust
budget
• Sidewalk Sweeper ($75k) Fund with street fund -add to budget
• Fireworks ($6k) -add to budget
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Kent City Council Special Workshop Meeting
Minutes
November 8, 2016
Kent, Washington
• Street tree replacement and maintenance ($325k from B&O fund). Tim LaPorte
will provide the Council with a list of proposed projects. - add to budget
• Transportation Benefit District ($1.66m) - eliminate
o Cover General Fund Gap ($1.04m) - sales tax shift from CRF
o Eliminate opportunity to expand sidewalks 132nd Avenue S.E. ($624k)
• Communications Department ($306k) - fund director in 2018 budget
o Cultural Communications Coordinator, rename to Communications
Coordinator - add to budget, but need to identify communications needs of
the City in addition to job description for this position to fund for third
quarter of 2017.
3. Department Budgets
The Council reviewed all of the new appropriations for all departments and Derek
Matheson provided clarifying information.
October 11, 2016, Presentations
• Finance
• Human Resources
• Municipal Court
• Police - Councilmember Ralph suggested moving some of the overtime budget
dollars to fund two additional officers. Chief Thomas provided input supporting
the proposal to add an additional officer in 2017 and 2018
• Public Works - Tim LaPorte provided additional information regarding the
budget item for spoils dumping
October 18, 2016, Presentations
• Administration
• Economic and Community Development - Councilmember Ralph proposed using
the funds saved from the delayed hiring of the Communications Director and
Communications Coordinator to use for the pedestrian lighting for James and
Meeker Street lighting. Ben Wolters, Economic and Community Development
Director provided information regarding both the Meeker and James St lighting
projects. Total cost for Meeker decorative street lighting is estimated at $90k.
The City and Kent Downtown Partnership have raised $22,000 in private sector
donations. The basic estimate for the James Street lighting is approximately
$100k.
• Parks, Recreation and Community Services
Garin Lee, Interim Parks, Recreation and Community Services Director provided
information regarding the positions that will be eliminated when the Par 3 is
sold.
Councilmember Ralph sought additional information from Merina Hanson,
Interim Parks, Recreation and Community Services Director regarding the job
description and work plan of the proposed Youth Initiatives coordinator.
October 25, 2016, Presentations
• Information Technology -Mike Carrington, Information and Technology Director
provided additional information regarding the new appropriation for the IT
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Kent City Council Special Workshop Meeting
Minutes
November 8, 2016
Kent, Washington
Project Management Office Coordinator in addition to the impacts of having the
Multimedia Department remain in the IT Department.
Aaron BeMiller explained the history of the Information Technology fund balance
and the proposed expenditures.
• Law - Tom Brubaker, City Attorney provided details regarding the new
appropriation of the Assistant City Attorney position.
3. Next Steps
Budget documents will be prepared for the Operations Committee on December 6,
2016. Derek Matheson will gather information requested during today's meeting and
provide it to the Council.
Meeting adjourned at 7:07 p. i
}
Kimberley A. Ko oto
City Clerk
November 8, 2016
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