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HomeMy WebLinkAboutCity Council Meeting - Council Workshop - Minutes - 12/19/2017Kent City Council Special Workshop Minutes December t9,2Ot7 Kent, Washington Date: Time: Place: Attending: Approved L/2/L8 December L9,20L7 4 p.m. Council Chambers East/West Bill Boyce, Council President Tina Budell, Councilmember Brenda Fincher, Councilmember Satwinder Kaur, Councilmember-Elect Dana Ralph, Councilmember Les Thomas, Councilmember Toni Troutner, Councilmember-Elect Council President Boyce opened the meeting at 4:2L p.m Agenda: 1. OPENING REMARKS A. Council President, Bill Boyce - Welcome Council President Boyce welcomed the council and staff and expressed his appreciation for the each of the City's directors for their work over the past year 2. GENERAL PRESENTATIONS A. Chief Administrative Officer In Derek Matheson's absence, Tom Brubaker, City Attorney, provided a brief overview of the new council orientation materials that included the forms of government, the City's responsibilities, organizational chart, city council, council committees, Mayor, Chief Administrative Officer, Mayor's Leadership Team, advisory boards and commissions, and the municipal court. Tom detailed the annual work cycle, Council-Mayor teamwork, Council-Chief Administrative Officer teamwork, Council-Director teamwork, requesting an agenda item, and staff support. Tom provided an overview of council mail and media relations. Information was provided regarding state and regional involvement. B. City Attorney Tom Brubaker, City Attorney, provided the Council with information regarding Mayor-Council roles and responsibilities, including knowing your roles and authority, council rules and procedures, the council's policymaking role, and the Mayor's administrative role. Tom detailed information regarding council meetings, including ordinances, resolutions, or motions, voting, Robert's Rules of Order, hierarchy of motions, and general prohibitions. Tom advised of contract interests, gifts or rewards, confidential information, the Open Public Meetings Act, quasi-judicial meetings, the Public Records Act, and campaign and ballot measures. Page 1 of 4 Kent City Council Special Workshop Minutes December t9,2OL7 Kent, Washington Approved L/2/t8 Tom advised of the interactions between the City Attorney and the City Council. C. Emergency Management John Madsen, Emergency Management Division Chief and Joe Root, Deputy Emergency Manager, provided information regarding the Puget Sound Regional Fire Authority, the Office of Emergency Management Services, training requirements for newly elected, what the Council's role is during an emergency event, organizational structure, and primary responsibilities of the policy group vs. the Mayor's Leadership Team. 3. DEPARTMENT PRESENTATIONS A. Court In Margaret Yetter, the Court Administrator's absence, Judge Glenn Phillips presented information regarding the municipal court structure and responsibilities, municipal court projects, and state and regional involvement. Contracts for service were also reviewed. Judge Karli Jorgensen provided information regarding the DUI Court program and the Kent relicensing program. B. Administration In Derek's absence, Council President Boyce requested the councilmembers review the Administration information and follow-up with any questions. C. Finance Aaron BeMiller, Finance Director, invited the councilmembers to stop by the Finance Department to obtain individual attention to any questions or concerns they may have. Aaron expressed his appreciation for Mayor Cooke and the Council for their support. Aaron indicated the Finance Department is regulation-based and is always looking for ways to improve service delivery, processes and procedures. Aaron provided a review of the department's accomplishments. Aaron provided a review of the Finance Department's vision and standards, the department's structure, projects and challenges. D. Law Pat Fitzpatrick, Deputy City Attorney, provided information regarding the Office of the City Attorney, an internal services department, including the department structure and responsibilities, top projects, state and regional involvement, supported policy and advisory groups, and contracts for services managed. E. Human Resources Marty Fisher, Human Resources Director, provided information regarding the department, the department's mission statement, the department's structure and Page 2 of 4 Kent City Council Special Workshop Minutes December L9,2OL7 Kent, Washington Approved L/2/L8 responsibilities, 2018 challenges, top current and future projects, state and regional involvement, supported advisory groups, and contracts for services managed. F. Information Technology Mike Carrington, Information and Technology Director, provided information on the department's structure and responsibilities, top current and future projects, and state and regional involvement. G. Police Ken Thomas, Police Chief, provided information regarding the department's structure and responsibilities, top current and future projects, state and regional involvement, supported advisory groups, and contracts for services managed. H. Economic and Community Development Ben Wolters, Economic and Community Development Director, presented information, including the department's mission, structure, responsibilities, top projects, regional involvement, strategic relationships, supported advisory groups, and contracts for services managed. I. Public Works Tim LaPorte, Public Works Director, presented information on the department's structure, including engineering, and operations. Tim reviewed the design division's capítal projects and managed consultants, neighborhood and arterial overlays, and utility replacement. Tim reviewed the construction division's capital improvement projects, and development and utility projects. Tim reviewed the environmental habitat restoration projects, conservation programs. The transportation projects were reviewed, including projects with Sound Transit. Information was provided regarding GIS Survey. Street maintenance, street vegetation, water, sewer and storm maintenance, and fleet projects were reviewed. Tim provided details regarding significant issues regarding stormwater, water supply, and sewer. Tim reviewed current and future projects, state and regional involvement, contracts managed, and contracts for services managed. J. Parks, Recreation and Community Services Julie Parascondola, Parks, Recreation and Community Services Director, provided information regarding the department's mission, leadership structure, core services, infrastructure and programs, general fund allocation, top current and future projects, top improvement projects, supported advisory groups, contracts for services managed, and challenges. L2. AD¡OURNMENT The meeting concluded at 7:13 p.m. Page 3 of 4 Kent City Council Special Workshop Minutes Kimberl ey A. City Clerk December t9,2OL7 December t9,2OL7 Kent, Washington û Approved L/2lLB Page 4 of 4