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CAG2021-335 - Original - Bill's Roofing, Inc. - Roof Replacement #2104 - 07/22/2021
ApprovalOriginator:Department: Date Sent:Date Required: Authorized to Sign: Director or Designee Date of Council Approval: Grant? Yes No Type:Review/Signatures/RoutingComments: Date Routed to the City Clerk’s Office:Agreement InformationVendor Name:Category: Vendor Number:Sub-Category: Project Name: Project Details: Agreement Amount: Start Date: Basis for Selection of Contractor: Termination Date: Local Business? Yes No* Business License Verification: Yes In-Process Exempt (KCC 5.01.045) If meets requirements per KCC 3.70.100, please complete “Vendor Purchase-Local Exceptions” form on Cityspace. Notice required prior to disclosure? Yes No Contract Number: Agreement Routing Form For Approvals, Signatures and Records Management This form combines & replaces the Request for Mayor’s Signature and Contract Cover Sheet forms. Visit Documents.KentWA.gov to obtain copies of all agreementsadccW22373_1_20 Budget Account Number: Budget? Yes No Sup/Mgr: rev. 20210513 FOR CITY OF KENT OFFICIAL USE ONLY * Memo to Mayor must be attached Dir. Assist: 4 7/21/2021 Other35266 Parks, Recreation & Community ServicesBrittany Levens 14 days after NTP issued 4 7/21/2021 TBD N/A Bid B00221.64190.6001 Contract $7,900.00 Federal 4 4 4 4 DH DH 07/22/2021 PUBLIC WORKS AGREEMENT - 1 ($20,000 or Less - OPTIONAL PROCESS) PUBLIC WORKS AGREEMENT between City of Kent and [Bills Roofing, Inc.] THIS AGREEMENT is made by and between the City of Kent, a Washington municipal corporation (hereinafter the "City"), and Bills Roofing organized under the laws of the State of Washington Pierce County, located and doing business at 11316 216th St East Graham WA 98338 (hereinafter the "Contractor"). AGREEMENT The parties agree as follows: I. DESCRIPTION OF WORK. The Contractor shall perform the following services for the City in accordance with the following described plans and/or specifications: Provide all labor, permits, equipment and materials necessary for removal and replacement of existing asphalt composite roofing material at 27103 41st PL S. Kent, WA 98032. Haul off and dispose of all debris in an acceptable facility. Color to be determined by home owner. Per bid agreement dated 6/21/2021 attached as Exhibit A. The Contractor further represents that the services furnished under this Agreement will be performed in accordance with generally accepted professional practices within the Puget Sound region in effect at the time such services are performed. II. TIME OF COMPLETION. The parties agree that work will begin on the tasks described in Section I above within 14 Calendar days after the City issues its Notice to Proceed. Upon the effective date of this Agreement, all physical work shall thereafter be completed within one week of date job was started. The term of this Agreement shall continue until all work has been completed, final acceptance has occurred, and all Contractor obligations have been fulfilled. III. COMPENSATION. The City shall pay the Contractor a total amount not to exceed $7,900.00, including any applicable Washington State Sales Tax, for the work and services contemplated in this Agreement. The City shall pay the Contractor the following amounts according to the following schedule: Check from City of Kent accounts payable not to exceed $7,900.00 including Washington State sales tax. Homeowner (Luis Farias) will be responsible for the remaining balance in the amount of $1,434.16 as well as any and all additional charges including change orders due to unforseen damages. Card Payment Program. The Contractor may elect to participate in automated credit card payments provided for by the City and its financial institution. This Program is provided as an alternative to payment by check and is available for the convenience of the Contractor. If the Contractor voluntarily participates in PUBLIC WORKS AGREEMENT - 2 ($20,000 or Less - OPTIONAL PROCESS) this Program, the Contractor will be solely responsible for any fees imposed by financial institutions or credit card companies. The Contractor shall not charge those fees back to the City. A. No Payment and Performance Bond; No Retainage. Because this contract is $20,000 or less, the City has elected to waive both the performance/payment bond requirement of Chapter 39.08 RCW and the retainage requirement of Chapter 60.28 RCW. B. Defective or Unauthorized Work. The City reserves its right to withhold payment from the Contractor for any defective or unauthorized work. Defective or unauthorized work includes, without limitation: work and materials that do not conform to the requirements of this Agreement; and extra work and materials furnished without the City’s written approval. If the Contractor is unable, for any reason, to satisfactorily complete any portion of the work, the City may complete the work by contract or otherwise, and the Contractor shall be liable to the City for any additional costs incurred by the City. “Additional costs” shall mean all reasonable costs, including legal costs and attorney fees, incurred by the City beyond the maximum Contract price specified above. The City further reserves its right to deduct the cost to complete the Contract work, including any Additional Costs, from any and all amounts due or to become due the Contractor. C. Final Payment: Waiver of Claims. THE CONTRACTOR’S ACCEPTANCE OF FINAL PAYMENT SHALL CONSTITUTE A WAIVER OF CONTRACTOR’S CLAIMS, EXCEPT THOSE PREVIOUSLY AND PROPERLY MADE AND IDENTIFIED BY CONTRACTOR AS UNSETTLED AT THE TIME FINAL PAYMENT IS MADE AND ACCEPTED. IV. INDEPENDENT CONTRACTOR. The parties intend that an Independent Contractor- Employer Relationship will be created by this Agreement. By their execution of this Agreement, and in accordance with Ch. 51.08 RCW, the parties make the following representations: A. The Contractor has the ability to control and direct the performance and details of its work, the City being interested only in the results obtained under this Agreement. B. The Contractor maintains and pays for its own place of business from which the Contractor’s services under this Agreement will be performed. C. The Contractor has an established and independent business that is eligible for a business deduction for federal income tax purposes that existed before the City retained the services and is a service other than that furnished by the City, or the Contractor is engaged in an independently established trade, occupation, profession, or business of the same nature as that involved under this Agreement. D. The Contractor is responsible for filing as they become due all necessary tax documents with appropriate federal and state agencies, including the Internal Revenue Service and the state Department of Revenue. E. The Contractor has registered its business and established an account with the state Department of Revenue and other state agencies as may be required by the Contractor’s business, and has obtained a Unified Business Identifier (UBI) number from the State of Washington. F. The Contractor has a valid contractor registration pursuant to Ch. 18.27 RCW or an electrical contractor license pursuant to Ch. 19.28 RCW. G. The Contractor maintains a set of books dedicated to the expenses and earnings of its business. PUBLIC WORKS AGREEMENT - 3 ($20,000 or Less - OPTIONAL PROCESS) V. TERMINATION. The City may terminate this Agreement for good cause. “Good cause” shall include, without limitation, any one or more of the following events: A. The Contractor’s refusal or failure to supply a sufficient number of properly skilled workers or proper materials for completion of the Contract work. B. The Contractor’s failure to complete the work within the time specified in this Agreement. C. The Contractor’s failure to make full and prompt payment to subcontractors or for material or labor. D. The Contractor’s persistent disregard of federal, state or local laws, rules or regulations. E. The Contractor’s filing for bankruptcy or becoming adjudged bankrupt. F. The Contractor’s breach of any portion of this Agreement. If the City terminates this Agreement for good cause, the Contractor shall not receive any further money due under this Agreement until the Contract work is completed. After termination, the City may take possession of all records and data within the Contractor’s possession pertaining to this project which may be used by the City without restriction. VI. PREVAILING WAGES. The Contractor shall file a “Statement of Intent to Pay Prevailing Wages,” with the State of Washington Department of Labor & Industries prior to commencing the Contract work. The Contractor shall pay prevailing wages in effect on the date the bid is accepted or executed by the Contractor, and comply with Chapter 39.12 of the Revised Code of Washington, as well as any other applicable prevailing wage rate provisions. The latest prevailing wage rate revision issued by the Department of Labor and Industries is attached. VII. CHANGES. The City may issue a written change order for any change in the Contract work during the performance of this Agreement. If the Contractor determines, for any reason, that a change order is necessary, the Contractor must submit a written change order request to the person listed in the notice provision section of this Agreement, Section XVI(D), within fourteen (14) calendar days of the date the Contractor knew or should have known of the facts and events giving rise to the requested change. If the City determines that the change increases or decreases the Contractor's costs or time for performance, the City will make an equitable adjustment. The City will attempt, in good faith, to reach agreement with the Contractor on all equitable adjustments. However, if the parties are unable to agree, the City will determine the equitable adjustment as it deems appropriate. The Contractor shall proceed with the change order work upon receiving either a written change order from the City or an oral order from the City before actually receiving the written change order. If the Contractor fails to require a change order within the time specified in this paragraph, the Contractor waives its right to make any claim or submit subsequent change order requests for that portion of the contract work. If the Contractor disagrees with the equitable adjustment, the Contractor must complete the change order work; however, the Contractor may elect to protest the adjustment as provided in subsections A through E of Section IX, Claims, below. The Contractor accepts all requirements of a change order by: (1) endorsing it, (2) writing a separate acceptance, or (3) not protesting in the way this section provides. A change order that is accepted by the Contractor as provided in this section shall constitute full payment and final settlement of all claims for contract time and for direct, indirect and consequential costs, including costs of delays related to any work, either covered or affected by the change. VIII. FORCE MAJEURE. Neither party shall be liable to the other for breach due to delay or failure in performance resulting from acts of God, acts of war or of the public enemy, riots, pandemic, fire, flood, or other natural disaster or acts of government (“force majeure event”). Performance that is prevented or delayed due to a force majeure event shall not result in liability to the delayed party. Both parties represent to the other that at the time of signing this Agreement, they are able to perform as required and their PUBLIC WORKS AGREEMENT - 4 ($20,000 or Less - OPTIONAL PROCESS) performance will not be prevented, hindered, or delayed by the current COVID-19 pandemic, any existing state or national declarations of emergency, or any current social distancing restrictions or personal protective equipment requirements that may be required under federal, state, or local law in response to the current pandemic. If any future performance is prevented or delayed by a force majeure event, the party whose performance is prevented or delayed shall promptly notify the other party of the existence and nature of the force majeure event causing the prevention or delay in performance. Any excuse from liability shall be effective only to the extent and duration of the force majeure event causing the prevention or delay in performance and, provided, that the party prevented or delayed has not caused such event to occur and continues to use diligent, good faith efforts to avoid the effects of such event and to perform the obligation. Notwithstanding other provisions of this section, the Contractor shall not be entitled to, and the City shall not be liable for, the payment of any part of the contract price during a force majeure event, or any costs, losses, expenses, damages, or delay costs incurred by the Contractor due to a force majeure event. Performance that is more costly due to a force majeure event is not included within the scope of this Force Majeure provision. If a force majeure event occurs, the City may direct the Contractor to restart any work or performance that may have ceased, to change the work, or to take other action to secure the work or the project site during the force majeure event. The cost to restart, change, or secure the work or project site arising from a direction by the City under this clause will be dealt with as a change order, except to the extent that the loss or damage has been caused or exacerbated by the failure of the Contractor to fulfill its obligations under this Agreement. Except as expressly contemplated by this section, all other costs will be borne by the Contractor. IX. CLAIMS. If the Contractor disagrees with anything required by a change order, another written order, or an oral order from the City, including any direction, instruction, interpretation, or determination by the City, the Contractor may file a claim as provided in this section. The Contractor shall give written notice to the City of all claims within fourteen (14) calendar days of the occurrence of the events giving rise to the claims, or within fourteen (14) calendar days of the date the Contractor knew or should have known of the facts or events giving rise to the claim, whichever occurs first . Any claim for damages, additional payment for any reason, or extension of time, whether under this Agreement or otherwise, shall be conclusively deemed to have been waived by the Contractor unless a timely written claim is made in strict accordance with the applicable provisions of this Agreement. At a minimum, a Contractor's written claim shall include the information set forth in subsections A, items 1 through 5 below. FAILURE TO PROVIDE A COMPLETE, WRITTEN NOTIFICATION OF CLAIM WITHIN THE TIME ALLOWED SHALL BE AN ABSOLUTE WAIVER OF ANY CLAIMS ARISING IN ANY WAY FROM THE FACTS OR EVENTS SURROUNDING THAT CLAIM OR CAUSED BY THAT DELAY. A. Notice of Claim. Provide a signed written notice of claim that provides the following information: 1. The date of the Contractor's claim; 2. The nature and circumstances that caused the claim; 3. The provisions in this Agreement that support the claim; 4. The estimated dollar cost, if any, of the claimed work and how that estimate was determined; and 5. An analysis of the progress schedule showing the schedule change or disruption if the Contractor is asserting a schedule change or disruption. B. Records. The Contractor shall keep complete records of extra costs and time incurred as a result of the asserted events giving rise to the claim. The City shall have access to any of the Contractor's records needed for evaluating the protest. PUBLIC WORKS AGREEMENT - 5 ($20,000 or Less - OPTIONAL PROCESS) The City will evaluate all claims, provided the procedures in this section are followed. If the City determines that a claim is valid, the City will adjust payment for work or time by an equitable adjustment. No adjustment will be made for an invalid protest. C. Contractor's Duty to Complete Protested Work. In spite of any claim, the Contractor shall proceed promptly to provide the goods, materials and services required by the City under this Agreement. D. Failure to Protest Constitutes Waiver. By not protesting as this section provides, the Contractor also waives any additional entitlement and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). E. Failure to Follow Procedures Constitutes Waiver. By failing to follow the procedures of this section, the Contractor completely waives any claims for protested work and accepts from the City any written or oral order (including directions, instructions, interpretations, and determination). X. LIMITATION OF ACTIONS. CONTRACTOR MUST, IN ANY EVENT, FILE ANY LAWSUIT ARISING FROM OR CONNECTED WITH THIS AGREEMENT WITHIN 120 CALENDAR DAYS FROM THE DATE THE CONTRACT WORK IS COMPLETE OR CONTRACTOR’S ABILITY TO FILE THAT CLAIM OR SUIT SHALL BE FOREVER BARRED. THIS SECTION FURTHER LIMITS ANY APPLICABLE STATUTORY LIMITATIONS PERIOD. XI. WARRANTY. The Contractor warrants that it will faithfully and satisfactorily perform all work provided under this Agreement in accordance with the provisions of this Agreement. The Contractor shall promptly correct all defects in workmanship and materials: (1) when the Contractor knows or should have known of the defect, or (2) upon the Contractor’s receipt of notification from the City of the existence or discovery of the defect. In the event any parts are repaired or replaced, only original replacement parts shall be used—rebuilt or used parts will not be acceptable. When defects are corrected, the warranty for that portion of the work shall extend for an additional year beyond the original warranty period applicable to the overall work. The Contractor shall begin to correct any defects within seven (7) calendar days of its receipt of notice from the City of the defect. If the Contractor does not accomplish the corrections within a reasonable time as determined by the City, the City may complete the corrections and the Contractor shall pay all costs incurred by the City in order to accomplish the correction. XII. DISCRIMINATION. In the hiring of employees for the performance of work under this Agreement or any sub-contract, the Contractor, its sub-contractors, or any person acting on behalf of the Contractor or sub-contractor shall not, by reason of race, religion, color, sex, age, sexual orientation, national origin, or the presence of any sensory, mental, or physical disability, discriminate against any person who is qualified and available to perform the work to which the employment relates. The Contractor shall execute the attached City of Kent Equal Employment Opportunity Policy Declaration, Comply with City Administrative Policy 1.2, and upon completion of the contract work, file the attached Compliance Statement. XIII. INDEMNIFICATION. The Contractor shall defend, indemnify and hold the City, its officers, officials, employees, agents and volunteers harmless from any and all claims, injuries, damages, losses or suits, including all legal costs and attorney fees, arising out of or in connection with the Contractor's performance of this Agreement, except for that portion of the injuries and damages caused by the City's negligence. The City's inspection or acceptance of any of the Contractor's work when completed shall not be grounds to avoid any of these covenants of indemnification. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Contractor and the City, its officers, officials, employees, agents and volunteers, the Contractor's duty to defend, indemnify, and hold the City harmless, PUBLIC WORKS AGREEMENT - 6 ($20,000 or Less - OPTIONAL PROCESS) and the Contractor’s liability accruing from that obligation shall be only to the extent of the Contractor's negligence. IT IS FURTHER SPECIFICALLY AND EXPRESSLY UNDERSTOOD THAT THE INDEMNIFICATION PROVIDED HEREIN CONSTITUTES THE CONTRACTOR'S WAIVER OF IMMUNITY UNDER INDUSTRIAL INSURANCE, TITLE 51 RCW, SOLELY FOR THE PURPOSES OF THIS INDEMNIFICATION. THE PARTIES FURTHER ACKNOWLEDGE THAT THEY HAVE MUTUALLY NEGOTIATED THIS WAIVER. In the event the Contractor refuses tender of defense in any suit or any claim, if that tender was made pursuant to this indemnification clause, and if that refusal is subsequently determined by a court having jurisdiction (or other agreed tribunal) to have been a wrongful refusal on the Contractor’s part, then the Contractor shall pay all the City’s costs for defense, including all reasonable expert witness fees and reasonable attorneys’ fees, plus the City’s legal costs and fees incurred because there was a wrongful refusal on the Contractor’s part. The provisions of this section shall survive the expiration or termination of this Agreement. XIV. INSURANCE. The Contractor shall procure and maintain for the duration of the Agreement, insurance of the types and in the amounts described in Exhibit B attached and incorporated by this reference. XV. WORK PERFORMED AT CONTRACTOR'S RISK. The Contractor shall take all necessary precautions and shall be responsible for the safety of its employees, agents, and subcontractors in the performance of the contract work and shall utilize all protection necessary for that purpose. All work shall be done at the Contractor's own risk, and the Contractor shall be responsible for any loss of or damage to materials, tools, or other articles used or held for use in connection with the work. XVI. MISCELLANEOUS PROVISIONS. A. Recyclable Materials. Pursuant to Chapter 3.80 of the Kent City Code, the City requires its contractors and consultants to use recycled and recyclable products whenever practicable. A price preference may be available for any designated recycled product. B. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained in this Agreement, or to exercise any option conferred by this Agreement in one or more instances shall not be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same shall be and remain in full force and effect. C. Resolution of Disputes and Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. If the parties are unable to settle any dispute, difference or claim arising from the parties’ performance of this Agreement, the exclusive means of resolving that dispute, difference or claim, shall only be by filing suit exclusively under the venue, rules and jurisdiction of the King County Superior Court, King County, Washington, unless the parties agree in writing to an alternative dispute resolution process. In any claim or lawsuit for damages arising from the parties' performance of this Agreement, each party shall pay all its legal costs and attorney's fees incurred in defending or bringing such claim or lawsuit, including all appeals, in addition to any other recovery or award provided by law; provided, however, nothing in this paragraph shall be construed to limit the City's right to indemnification under Section XIII of this Agreement. D. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. E. Assignment. Any assignment of this Agreement by either party without the written consent of the non-assigning party shall be void. If the non-assigning party gives its consent to any assignment, the terms of this Agreement shall continue in full force and effect and no further assignment shall be made without additional written consent. PUBLIC WORKS AGREEMENT - 7 ($20,000 or Less - OPTIONAL PROCESS) F. Modification. No waiver, alteration, or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and the Contractor. G. Entire Agreement. The written provisions and terms of this Agreement, together with any Exhibits attached hereto, shall supersede all prior verbal statements of any officer or other representative of the City, and such statements shall not be effective or be construed as entering into or forming a part of or altering in any manner this Agreement. All of the above documents are hereby made a part of this Agreement. However, should any language in any of the Exhibits to this Agreement conflict with any language contained in this Agreement, the terms of this Agreement shall prevail. H. Compliance with Laws. The Contractor agrees to comply with all federal, state, and municipal laws, rules, and regulations that are now effective or in the future become applicable to the Contractor's business, equipment, and personnel engaged in operations covered by this Agreement or accruing out of the performance of those operations. I. Public Records Act. The Contractor acknowledges that the City is a public agency subject to the Public Records Act codified in Chapter 42.56 of the Revised Code of Washington and documents, notes, emails, and other records prepared or gathered by the Contractor in its performance of this Agreement may be subject to public review and disclosure, even if those records are not produced to or possessed by the City of Kent. As such, the Contractor agrees to cooperate fully with the City in satisfying the City’s duties and obligations under the Public Records Act. J. City Business License Required. Prior to commencing the tasks described in Section I, the Contractor agrees to provide proof of a current city of Kent business license pursuant to Chapter 5.01 of the Kent City Code. K. Counterparts and Signatures by Fax or Email. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Further, upon executing this Agreement, either party may deliver the signature page to the other by fax or email and that signature shall have the same force and effect as if the Agreement bearing the original signature was received in person. IN WITNESS, the parties below execute this Agreement, which shall become effective on the last date entered below. All acts consistent with the authority of this Agreement and prior PUBLIC WORKS AGREEMENT - 8 ($20,000 or Less - OPTIONAL PROCESS) to its effective date are ratified and affirmed, and the terms of the Agreement shall be deemed to have applied. CONTRACTOR: By: Print Name: Its DATE: CITY OF KENT: By: Print Name: Merina Hanson Its: Human Serivces Manager DATE: NOTICES TO BE SENT TO: CONTRACTOR: Carrie Lawson Bill's Roofing 11316 216th ST E Graham, WA 98338 253-846-0833 (telephone) N/A (facsimile) NOTICES TO BE SENT TO: CITY OF KENT: Darrel Hammack City of Kent 220 Fourth Avenue South Kent, WA 98032 (253) 856-5065 (telephone) (253) 856-6070 (facsimile) ATTEST: Kent City Clerk Merina Hanson (Jul 22, 2021 08:04 PDT) Jul 22, 2021 carrie Lawson (Jul 22, 2021 13:59 PDT) carrie Lawson owner / president Jul 22, 2021 carrie Lawson EEO COMPLIANCE DOCUMENTS - 1 DECLARATION CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY POLICY The City of Kent is committed to conform to Federal and State laws regarding equal opportunity. As such all contractors, subcontractors and suppliers who perform work with relation to this Agreement shall comply with the regulations of the City’s equal employment opportunity policies. The following questions specifically identify the requirements the City deems necessary for any contractor, subcontractor or supplier on this specific Agreement to adhere to. An affirmative response is required on all of the following questions for this Agreement to be valid and binding. If any contractor, subcontractor or supplier willfully misrepresents themselves with regard to the directives outlines, it will be considered a breach of contract and it will be at the City’s sole determination regarding suspension or termination for all or part of the Agreement; The questions are as follows: 1. I have read the attached City of Kent administrative policy number 1.2. 2. During the time of this Agreement I will not discriminate in employment on the basis of sex, race, color, national origin, age, or the presence of all sensory, mental or physical disability. 3. During the time of this Agreement the prime contractor will provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 4. During the time of the Agreement I, the prime contractor, will actively consider hiring and promotion of women and minorities. 5. Before acceptance of this Agreement, an adherence statement will be signed by me, the Prime Contractor, that the Prime Contractor complied with the requirements as set forth above. By signing below, I agree to fulfill the five requirements referenced above. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ carrie Lawson (Jul 22, 2021 13:59 PDT) carrie Lawson owner / president Bill's Roofing, Inc. Jul 22, 2021 EEO COMPLIANCE DOCUMENTS - 2 CITY OF KENT ADMINISTRATIVE POLICY NUMBER: 1.2 EFFECTIVE DATE: January 1, 1998 SUBJECT: MINORITY AND WOMEN SUPERSEDES: April 1, 1996 CONTRACTORS APPROVED BY Jim White, Mayor POLICY: Equal employment opportunity requirements for the City of Kent will conform to federal and state laws. All contractors, subcontractors, consultants and suppliers of the City must guarantee equal employment opportunity within their organization and, if holding Agreements with the City amounting to $10,000 or more within any given year, must take the following affirmative steps: 1. Provide a written statement to all new employees and subcontractors indicating commitment as an equal opportunity employer. 2. Actively consider for promotion and advancement available minorities and women. Any contractor, subcontractor, consultant or supplier who willfully disregards the City’s nondiscrimination and equal opportunity requirements shall be considered in breach of contract and subject to suspension or termination for all or part of the Agreement. Contract Compliance Officers will be appointed by the Directors of Planning, Parks, and Public Works Departments to assume the following duties for their respective departments. 1. Ensuring that contractors, subcontractors, consultants, and suppliers subject to these regulations are familiar with the regulations and the City’s equal employment opportunity policy. 2. Monitoring to assure adherence to federal, state and local laws, policies and guidelines. EEO COMPLIANCE DOCUMENTS - 3 CITY OF KENT EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE STATEMENT This form shall be filled out AFTER COMPLETION of this project by the Contractor awarded the Agreement. I, the undersigned, a duly represented agent of Company, hereby acknowledge and declare that the before-mentioned company was the prime contractor for the Agreement known as that was entered into on the (date), between the firm I represent and the City of Kent. I declare that I complied fully with all of the requirements and obligations as outlined in the City of Kent Administrative Policy 1.2 and the Declaration City of Kent Equal Employment Opportunity Policy that was part of the before-mentioned Agreement. By: ___________________________________________ For: __________________________________________ Title: _________________________________________ Date: _________________________________________ BIDDER RESPONSIBILITY CRITERIA - 1 BIDDER RESPONSIBILITY CRITERIA Certification of Compliance with Wage Payment Statutes This certification is required by state law (RCW 39.04.350(2)) to be submitted to the City before the contract can be awarded. The bidder hereby certifies that, within the three-year period immediately preceding the bid solicitation date (6/29/2021), the bidder is not a “willful” violator, as defined in RCW 49.48.082, of any provision of chapters 49.46, 49.48, or 49.52 RCW, as determined by a final and binding citation and notice of assessment issued by the Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction. I certify under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct. Bill's Roofing Inc. By: ___________________________________________ Signature of Authorized Official* Printed Name: __________________________________ Title: _________________________________________ Date: _________________________________________ City and State: _________________________________ *If a corporation, proposal must be executed in the corporate name by the president or vice- president (or any other corporate officer accompanied by evidence of authority to sign). If a co- partnership, proposal must be executed by a partner. carrie Lawson (Jul 22, 2021 13:59 PDT) carrie Lawson GRAHAM owner / president carrie Lawson Jul 22, 2021 cgitl's'%+o,,.t BBB" ACCR€OITED WA Contractor Reg. # BILLSRI93OK3 Bonded and Tnsrrred Bill Lawson, Owner 1.L316 216th Street East, Graham, WA 98338 Puyallup/Graham (253) 846-0833 r Tacoma (253)565-2362 South King County [253) 833-8845 e Olympia (360)943-7083 Toll Free 1-[BBB]-840-083 3 Email : billsroofing@comcast.net Date 2l 2021 Bill's Roofing Inc. will provide the following services: Protect any vulnerable areas from falling debris Remove existing one layer of old roofing material and properly dispose Inspect and replace any bad t/r." plywood @ $ 120.00 per sheet as needed (approx. 3-4 sheets) All other miscellaneous wood replacement @ $8.50 per foot as needed Install 2layers of #15 asphalt felt paper to building code specifications Install 2" drip metal on all rake edges Install 3xl gutter metal along all gutter edges Install Architectural, Asphalt shingles (see below) Shingle products will be nailed with electro-galvanized roofing nails to manufacturer's specifications Install new metal based pipe flashings on all plumbing vents Install any functional vents with new metal vents (IE: Kitchen, Bathroom, etc.) Install new RVO-38 (metal) exhaust vents per code Install new hip and ridge shingles Clean roof, grounds, and gutters of excess material and debris generated by Bill's Roofing Run magnet for stray nails Malarky, Vista (40 year) GAF, Timberline HDZ (30 year) Price $ 8160.00 Tax S 824.16 Permit $ 350.00 Total Bid $ 9334.f 6 Color Bill's Roo/ing was rated 100% in the KOMO poil of the top 49 Roofing Contractors in King and Pierce County And supports an A+ rating with BBB, Angie's List, and Check Book All material is guaranteed to be as specified. Bill's Roofing, Inc. will not be responsible for any damages to the interior or exterior due to vibrations during constructions, i.e., dusVdebris between tongue and groove boards, light fixtures and hung items not properly fastened, etc. Any unauthorized activity on roof or non-payment in full voids all warranties. Credit card payments are accepted with a 2%o finance fee. After ( I 0) days from invoice date, the account becomes past due and is subject to a | .5Yo per month finance charge. Customer agrees to pay all attorneys' fees and costs in the events of any need for collections. Payment in full is due upon completion of the job. Authorized Signature Date Estimate submitted to Work to be performed at: 27103 41st Pl S Kent, WA 98032 206 293 3415 2^2 M l6 Luis Farias Citv of Kent Exhibit A KENT City of Kent Parks, Recreotion & Community Services Housing & Humon Services Division Kent Home Repair Program 220 4th Ave. 5 Kent, WA98032 (2s3) 8s6-506s WasxtNctot Darctj1]j/?f_- REQUEST FOR BID BidDue6/2912L by.5:00 PM RESIDENT INFORMATION: (Locatton of work to be performed) Name: Luis Farias Address:27t03 41st PL S Kent, WA 98032 Phone:206-293-3415 Scope of Work: provide all labor, Permits, equipment and materials necessary for removal and replacement of bxisting asphalt composite roofing material ln accordance to any and all state L&l and or local codes. Hali off and diipose of all debris in a acceptable facility. Color to be determined by home owner. Small Works Rogter & Vendgr Set-up: Successful bidder must have a registered account with the Washington State Municipal Research & Services Center (MRSC)with the City of Kent listed as a selected public agency on account. Please visit www.mrscrosters.org or call (205) 435-3798 with questions about MRSC registration. New vendors must complete and submit a City of Kent Vendar Set-up Form, and are responsible to update information with the City as necessary. Public Works Asreement: li selected, successful bidder agrees to enter into a Public Works Agreement with The City of Kent for this job and provide copies of any necessary permits. Contractor is responsible to complete and provide proof of all required releases with the State of Washington Department of Labor and lndustries. 1 WarranW: pfuir" include any complete service/product warranty description(s) with bid, if applicable. CONTRACTOR I N FORMATION : Company Name: Business Address: qt F ?ffi Contact Person: Phon",(fr 8fh *otfr F^*. Email: br'Ro BID PROPOSAT: BIDS MUST BE SUBMITTED AT PREVAILING WAGE RATES FOR KING COUNTY - see next page BASE BID 1. Materials:s nlln 2. Labor:blwvr- 3. Permit:s 950, PRE.TAX TOTAL:s 0.00 */bo,P Washington State Sales Tax (City of Kent, 10.1%)0.00 7411,/Q TOTAI BID:0.00 4.2/ t6 Signature SEND COMPLETED BIDS TO: Dorrel Hammack, Field Supervisor Kent Home Repair 22o $th Ave south Kent, WA 98032 Phone: (253) 855-5065 Fax: (253) 855-5070 Email: Dhammack@kentwa.goy 2Pleose contact with any questions by phone or email, Monday- Frldoy 8 AM to 4 PM. EXHIBIT B INSURANCE REQUIREMENTS FOR SERVICE CONTRACTS Insurance The Contractor shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, their agents, representatives, employees or subcontractors. A. Minimum Scope of Insurance Contractor shall obtain insurance of the types described below: 1. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, personal injury and advertising injury, and liability assumed under an insured contract. The City shall be named as an insured under the Contractor’s Commercial General Liability insurance policy with respect to the work performed for the City using ISO additional insured endorsement CG 20 10 11 85 or a substitute endorsement providing equivalent coverage. 2. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 3. Workers’ Compensation coverage as required by the Industrial Insurance laws of the State of Washington. B. Minimum Amounts of Insurance Contractor shall maintain the following insurance limits: 1. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $1,000,000 general aggregate and a $1,000,000 products-completed operations aggregate limit. 2. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. EXHIBIT B (Continued) C. Other Insurance Provisions The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability and Commercial General Liability insurance: 1. The Contractor’s insurance coverage shall be primary insurance as respect the City. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Contractor’s insurance and shall not contribute with it. 2. The Contractor’s insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. 3. The City of Kent shall be named as an additional insured on all policies (except Professional Liability) as respects work performed by or on behalf of the contractor and a copy of the endorsement naming the City as additional insured shall be attached to the Certificate of Insurance. The City reserves the right to receive a certified copy of all required insurance policies. The Contractor’s Commercial General Liability insurance shall also contain a clause stating that coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respects to the limits of the insurer’s liability. D. Acceptability of Insurers Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. E. Verification of Coverage Contractor shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Contractor before commencement of the work. F. Subcontractors Contractor shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all of the same insurance requirements as stated herein for the Contractor. AC<>RbP CERTIFICATE 4F LIABILITY INSURANCE DATE (MMIODIYYI'Y) 1 7/13/2021 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT n Welch NAME: BryaFAX Welch Wiita Inc dba W Insurance Group arc No, Ext : 2533822100 (AIC, No): 8004966054 ADDRESS: Bryan cr w-ins.com 1007 Pacific Avenue INSURER(S) AFFORDING COVERAGE NAIC # Tacoma WA 98402 INSURER A : ASSOCIATED INDUSTRIES INS CO INC 23140 INSURED INSURER B : UNITED FNCL CAS CO 11770 Bill's Roofing Inc. INSURER C : INSURER D 11316 216th St E INSURER E : INSURER F : Graham WA 98338 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSD YWD POLICY NUMBER (MMIDDIYYYY) (MMIDDIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE FVI OCCUR Y AES1194300-02 05/10/2021 05/10/2022 EACH OCCURRENCE $ 1,000,000 PREMISES (Ea occurrence) $ 100,000 MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: X POLICY PE� LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMPIOP AGG $ 2,000,000 $ B AUTOMOBILE LIABILITY I ANY AUTO OWNED SCHEDULED AUTOS ONLY !� AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY 00306844-4 01/14/2021 07/14/2021 (Ea accident) $ SOQ000 BODILY INJURY (Per person) $ BODILYINJURY(Peraccident) $ (Per accident) $ $ UMBRELLA LIAB EXCESS LIAB OCCUR CLAIMS -MADE EACH OCCURRENCE $ AGGREGATE $ ❑ED I I RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y I N ANY PROPRIETORIPARTNERlEXECUTIVE FFICEWM❑ EMBER EXCLUDED? Mandatory in NH) If yyes, describe under ESCRIPTION OF OPERATIONS below NIA STATUTE I I ER E.L. EACH ACCIDENT $ E.L. DISEASE- EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached it more space is required) City of Kent, Housing & Human Services is named as additional insured as respects to work performed by or on behalf of the contractor. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Kent, Housing & Human Services ACCORDANCE WITH THE POLICY PROVISIONS. 220 4th Ave South AUTHORIZED REPRESENTATIVE 131-90— WoIr*, Kcnt, WA, 98032 © J988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD W INSURANCE GROUP 1007 PACIFIC AVE TACOMA, WA 98402 Named insured BILL'S ROOFING INC. 11316 216TH ST E GRAHAM, WA 98338 Commercial Auto Insurance Coverage Summary This is your Renewal Declarations Page PR99RFff1Y a COMMERCIAL Policy number: 00306944-5 Underwritten by: United Financial Casualty Company June 18, 2021 Policy Period: Jul 14, 2021 -Jan 14, 2022 Page 1 of 4 progressiveagent-com Online Service Make payments, check billing activity, print policy documents, or check the status of a claim. 1-253-392-2100 W INSURANCE GROUP Contact your agent for personalized service. 1-800-444-4487 For customer service if your agent is unavailable or to report a claim. This Renewal Declarations Page is effective only if the minimum amount due to renew your policy is received or postmarked by July 14, 2021. Your coverage begins on July 14, 2021 at 12:01 a,m. This policy expires on January 14, 2022 at 12:01 a.m, Your insurance policy and any policy endorsements contain a full explanation of your coverage. The policy limits shown for an auto may not be combined with the limits for the same coverage on another auto, unless the policy contract allows the stacking of limits The policy contract is form 6912 (02/19), The contract is modified by forms 2852WA (02/19), Z442 (02/19), 1198 (01/04), 4852WA (02/19), 4881WA (02/19) and Z228 (01/11). The named insured organization type is a corporation. outline of coverage ➢escrip tion Liability To Others Bodily Injury and Property Damage Liabiiity Any Auto Legal Liability To Others Bodily Injury and Property Damage Liability Underinsured Motorist Bodily Injury ............................... Underinsured Motorist Property Damage .............................................. Personal Injury Protection .............................................. Comprehensive See Auto Coverage Schedule .. ............................... Collision See Auto Coverage Schedule ........... 'total 6 month policy premium Discount if paid in full .... ..................................... I ........ ........ ........ Total 6 month policy premium if paid in full Number of Employees; (0-10) Cost of Hire: $5,000 or less (if any) Limits $500,000 combined single limit $500,000 combined single limit ............I.... $500,000 combined sing le limit $300,000 each ac cident Rejected y. es , Limit of liabilitess ldeductible Limit of iiability less deductible Deductible Premium $4,010 .............. I...........9.Z ..............................1.89 $100 44 $300 hit & run .................................... ...............435 835 $5,606 .......... -267 $5,339 Form 6489 VVa (04/12) Conti 10 POLICY NUMBER: AES1194300 02 COMMERCIAL GENERAL LIABILITY CG20100413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name Of Additional Insured Person(s) Or Organization(s): Location(s) Of Covered Operations All persons or organizations where required by written contract with the Named Insured Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. Section II — Who Is An Insured is amended to include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury", "property damage" or "personal and advertising injury" caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; in the performance of your ongoing operations for the additional insured(s) at the location(s) designated above. However: 1. The insurance afforded to such additional insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional insured. B. With respect to the insurance afforded to these additional insureds, the following additional exclusions apply: This insurance does not apply to "bodily injury" or "Property damage" occurring after: 1. All work, including materials, parts or equipment furnished in connection with such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insured(s) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project. C. With respect to the insurance afforded to these additional insureds, the following is added to Section III — Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. CG 20 10 04 13 © Insurance Services Office, Inc., 2012 Page 1 of 1 POLICY NUMBER: AES1194300 02 COMMERCIAL GENERAL LIABILITY NX GL 009 08 09 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. PRIMARY AND NON-CONTRIBUTING INSURANCE (THIRD -PARTY) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Third Party: All persons or organizations where required by written contract with the Named Insured (Absence of a specifically named Third Party above means that the provisions of this endorsement apply as required by written contractual agreement with any Third Party for whom you are performing work.) Paragraph 4. of SECTION IV: COMMERCIAL GENERAL LIABILITY CONDITIONS is replaced by the following: 4. Other Insurance: With respect to the Third Party shown above, this insurance is primary and non-contributing. Any and all other valid and collectable insurance available to such Third Party in respect of work performed by you under written contractual agreements with said Third Party for loss covered by this policy, shall in no instance be considered as primary, co-insurance, or contributing insurance. Rather, any such other insurance shall be considered excess over and above the insurance provided by this policy. NX GL 009 08 09 Page 1 of 1 Includes copyrighted material of Insurance Services Office, Inc., with its permission 40 • KENT WASHINGTON BILLS ROOFING INC 11316 216TH ST E GRAHAM, WA 98338 City of Kent Business License Please tear at perforation BUSINESS LICENSE 40 LICENSE MUST BE PAID ANNUALLY BY • JANUARY 1st TO AVOID PENALTY KENT Issuance of License Does Not Imply Licensee's WASHINGTON Compliance with State and Local Laws THIS LICENSE MUST BE POSTED IN A CONSPICUOUS PLACE. NOT TRANSFERABLE OR ASSIGNABLE NAME AND ADDRESS OF BUSINESS BLOC-2140443 BILLS ROOFING INC 11316 216TH ST E Tax Registration GRAHAM, WA 98338 1 indorsement Per RCW 82.14 local sales and use tax must be coded No. 1715 for all qualified sales within the city of Kent. 2021 MAYOR The City of Kent At 2204TH AVE SO KENT. WASHINGTON 98032 State of Washington Department of Labor & Industries Prevailing Wage Section - Telephone 360-902-5335 PO Box 44540, Olympia, WA 98504-4540 Washington State Prevailing Wage The PREVAILING WAGES listed here include both the hourly wage rate and the hourly rate of fringe benefits. On public works projects, worker's wage and benefit rates must add to not less than this total. A brief description of overtime calculation requirements are provided on the Benefit Code Key. Journey Level Prevailing Wage Rates for the Effective Date: 6/29/2021 County Trade Job Classification Wage Holiday Overtime Note *Risk Class King Residential Brick Mason Journey Level $60.57 7E 1N View King Residential Carpenters Journey Level $36.44 1 View King Residential Cement Masons Journey Level $46.64 1 View King Residential Drywall Applicators Journey Level $64.94 7A 4C View King Residential Drywall Tapers Journey Level $36.36 1 View King Residential Electricians Journey Level $48.80 1 View King Residential Glaziers Journey Level $28.93 1 View King Residential Insulation Applicators Journey Level $28.18 1 View King Residential Laborers Journey Level $29.73 1 View King Residential Marble Setters Journey Level $27.38 1 View King Residential Painters Journey Level $23.47 1 View King Residential Plumbers & Pipefitters Journey Level $92.19 6Z 1G View King Residential Refrigeration & Air Conditioning Mechanics Journey Level $87.01 6Z 1G View King Residential Sheet Metal Workers Journey Level $89.61 7F 1E View King Residential Soft Floor Layers Journey Level $51.91 5A 3J View King Residential Sprinkler Fitters (Fire Protection) Journey Level $53.04 5C 2R View King Residential Stone Masons Journey Level $60.57 7E 1N View King Residential Terrazzo Workers Journey Level $55.71 7E 1N View King Residential Terrazzo/Tile Finishers Journey Level $24.39 1 View King Residential Tile Setters Journey Level $21.04 1 View King Roofers Journey Level $57.30 5A 3H View King Roofers Using Irritable Bituminous Materials $60.30 5A 3H View From:Luis Farias To:Hammack, Darrel Cc:Levens, Brittany Subject:Re: Roof Replacement. Date:Monday, July 19, 2021 10:50:56 PM EXTERNAL EMAIL Hi Darrell, Thank you for the email. I completely understand and we want to move forward. We like the Black Oak color from the Malarkey selection. I spoke with bill this morning about an estimate for the gutter replacement as well. We're not sure about the roof on the front porch just yet tough. We also received a letter in the mail. Just to confirm I have to sign and return back to you? Thank you Luis On Mon, Jul 19, 2021, 12:26 PM Hammack, Darrel <DHammack@kentwa.gov> wrote: Good afternoon Luis, I wanted to touch bases with you and let you know we are moving forward on the roof replacement. But I also wanted to make sure you are aware that the City of Kent Home Repair program will only be paying a portion as we discussed on the phone due to the grant limit. City of Kent Home Repairs portion is $7,900. And you will be responsible for the remainder of $1,434.16 and any and all change orders due to unforeseen damages that could arise. Unfortunately there is always a possibility that some repairs to sheeting, facia boards are among just some of the issue that can come up when they tear off the old roof. Please reply to this email and let me know you have read this and understand. If have any questions please let me know. Thanks, Darrel Hammack, Home Repair Supervisor Housing and Human Services | Parks, Recreation & Community Services 220 Fourth Avenue South, Kent, WA 98032 Main Line 253-856-5065 |Direct Line 253-856-5079|Fax 253-856-6070 DHammack@KentWA.gov KENT HOME REPAIR City of Kent Human Services Division 220 4th Avenue South Kent, WA 98032 Fax: 253-856-6070 Email: HomeRepair@kentwa.gov PHONE: 253-856-5065 City of Kent Parks, Recreation & Community Services Julie Parascondola, CPRE, Director Mayor Dana Ralph KentWA.gov CITY OF KENT | HOME REPAIR PROGRAM Award of Contract This award confirms that ______________________ has submitted the “lowest and best” bid for the following project: The following permit(s) are required to complete this project: Building Mechanical Plumbing Other: __________________________ Electrical No Permit Required Please obtain the necessary permit(s) and submit one copy of each permit to the Kent Housing & Human Services - Home Repair Supervisor within ten (10) working days from the date of this Award of Contract. If no permits are required for this project, a Notice to Proceed will be issued to you within five (5) working days from the date of this Award of Contract. If permit(s) are required, a Notice to Proceed will be issued to you within five (5) working days from the date the copy of each/all required permit(s) are received by the Kent Housing & Human Services - Home Repair Coordinator. Intent to Pay Prevailing wage must also be filed with The State of Washington Department of Labor and Industries (L&I) before a notice to proceed can be issued. Use the bid due date when determine wages. Attached to this form includes information regarding bid due date and contract numbers to use for filing. I UNDERSTAND I AM NOT AUTHORIZED TO BEGIN WORK UNTIL THE ABOVE CRITERA HAS BEEN MET AND A NOTICE TO PROCEED FOR THIS PROJECT HAS BEEN ISSUED BY THE CITY OF KENT. Authorized Contract Representative Date This Award of Contract is not valid unless signed by authorized City of Kent representatives. Merina Hanson Authorized Agent Human Services Manager Date Darrel Hammack Authorized Agent Home Repair Supervisor Date Project Description Homeowner Name: Address: Phone Number: 206-293-3415Luis Farias Bills Roofing Inc Roof Replacement as described in Estimate dated 6/21/21 27103 41st Pl S Kent, WA 98032 Darrel Hammack (Jul 21, 2021 12:51 PDT)Jul 21, 2021 Merina Hanson (Jul 22, 2021 08:04 PDT)Jul 22, 2021 carrie Lawson (Jul 22, 2021 13:59 PDT) carrie Lawsoncarrie Lawson owner / president Jul 22, 2021 PREVAILING WAGE: This contract requires prevailing wages under chapter 39.12 RCW. Any worker, laborer, or mechanic employed in the performance of any part of the work shall be paid not less than the applicable prevailing rate of wage. •The contract name is ___________________ •The contract number is _________________ •The project site is located in KING COUNTY •The prime contractor bid due date is _______________ The effective date for prevailing wages on this project will be the prime contractor’s bid due date (listed above) with these exceptions: If the project is not awarded within six (6) months of the bid due date, the award date is the effective date. If the project is not awarded pursuant to bids, the award date (the date the contract is executed) is the effective date. Janitorial contracts follow WAC 296-127-023. Look up the prevailing rates of pay, benefit, and overtime codes here: https://lni.wa.gov/licensing-permits/public-works-projects/prevailing-wage-rates/ For prevailing wage questions, contact the Dept. of Labor and Industries at PW1@Lni.wa.gov or 360-902-5335. Luis Farias 2104 6/29/21 Signature: Email: Melissa McCormick (Jul 22, 2021 16:08 PDT) Melissa McCormick cityclerk@kentwa.gov Luis Farais_PW Agreement_Bills Roofing Final Audit Report 2021-07-22 Created:2021-07-21 By:Brittany Levens (blevens@kentwa.gov) Status:Signed Transaction ID:CBJCHBCAABAADP4Q9ElQK2HRSBzn43vfdzAhD5iFr2K9 "Luis Farais_PW Agreement_Bills Roofing" History Document created by Brittany Levens (blevens@kentwa.gov) 2021-07-21 - 3:09:07 PM GMT- IP address: 146.129.252.126 Document emailed to Darrel Hammack (dhammack@kentwa.gov) for signature 2021-07-21 - 3:19:52 PM GMT Email viewed by Darrel Hammack (dhammack@kentwa.gov) 2021-07-21 - 7:35:48 PM GMT- IP address: 146.129.252.126 Document e-signed by Darrel Hammack (dhammack@kentwa.gov) Signature Date: 2021-07-21 - 7:51:02 PM GMT - Time Source: server- IP address: 146.129.252.126- Signature captured from device with phone number XXXXXXX2109 Document emailed to Merina Hanson (mhanson@kentwa.gov) for signature 2021-07-21 - 7:51:05 PM GMT Email viewed by Merina Hanson (mhanson@kentwa.gov) 2021-07-22 - 3:03:47 PM GMT- IP address: 98.232.40.129 Document e-signed by Merina Hanson (mhanson@kentwa.gov) Signature Date: 2021-07-22 - 3:04:19 PM GMT - Time Source: server- IP address: 98.232.40.129 Document emailed to carrie Lawson (billsroofing@comcast.net) for signature 2021-07-22 - 3:04:23 PM GMT Email viewed by carrie Lawson (billsroofing@comcast.net) 2021-07-22 - 3:04:45 PM GMT- IP address: 209.85.238.40 Document e-signed by carrie Lawson (billsroofing@comcast.net) Signature Date: 2021-07-22 - 8:59:09 PM GMT - Time Source: server- IP address: 73.109.186.36 Document emailed to Kim Komoto (kkomoto@kentwa.gov) for signature 2021-07-22 - 8:59:12 PM GMT Email viewed by Kim Komoto (kkomoto@kentwa.gov) 2021-07-22 - 9:05:00 PM GMT- IP address: 146.129.252.126 Document e-signed by Kim Komoto (kkomoto@kentwa.gov) Signature Date: 2021-07-22 - 9:08:09 PM GMT - Time Source: server- IP address: 146.129.252.126 Document emailed to Melissa McCormick (cityclerk@kentwa.gov) for signature 2021-07-22 - 9:08:11 PM GMT Email viewed by Melissa McCormick (cityclerk@kentwa.gov) 2021-07-22 - 11:04:37 PM GMT- IP address: 146.129.252.126 Document e-signed by Melissa McCormick (cityclerk@kentwa.gov) Signature Date: 2021-07-22 - 11:08:55 PM GMT - Time Source: server- IP address: 146.129.252.126 Agreement completed. 2021-07-22 - 11:08:55 PM GMT